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Home My WebLink AboutResolutions - 2024.05.22 - 41212 AGENDA ITEM: Memorandum of Understanding with the Huron-Clinton Metropolitan Authority for the 2024 Water Safety and Swim Lesson Partnership DEPARTMENT: Parks & Recreation MEETING: Board of Commissioners DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4092 Motion to authorize the Oakland County Parks and Recreation Commission to approve the Memorandum of Understanding for the 2024 Water Safety and Swim Lesson Partnership with the Huron Clinton Metroparks Authority; further, that the Oakland County Board of Commissioners authorizes the Chair of the Board to execute the Memorandum of Understanding on behalf of Oakland County; further, that the Oakland County Board of Commissioners authorizes the Oakland County Parks and Recreation Commission to accept a reimbursement of up to $32,000 from the Huron Clinton Metroparks Authority to offset program costs; further, the actual dollar amount received will be reflected in a subsequent quarterly forecast resolution when the final reimbursement amount is determined. ITEM CATEGORY SPONSORED BY Contract Brendan Johnson INTRODUCTION AND BACKGROUND The Oakland County Parks (OCP) and the Huron Clinton Metroparks Authority (HCMA) have agreed to continue their collaborative partnership to provide free water safety and swimming lessons for residents of Pontiac and surrounding communities. The HCMA will reimburse OCP up to $32,000 to cover expenses associated with the program, including swim gear for the individual participants (swimsuit/trunk, swim goggles, swim cap, towel, and swim bag). Lessons will be provided for up to 240 participants at the Waterford Oaks Wavepool. POLICY ANALYSIS The request is to approve a Memorandum of Understanding (MOU) agreement between the Huron- Clinton Metropolitan Authority (HCMA) and the Oakland County Parks and Recreation Commission (OCPRC) for the 2024 Water Safety and Swimming Lessons program at Waterford Oaks. The Water Safety and Swimming Lessons program is proposed to expand efforts to reduce drownings and provide water safety training and is available to all residents of Pontiac and neighboring areas at no cost. The program will be offered from June through August 2024. The fiscal impact of this program is short-term. The OCPRC will cover the initial cost of the program and submit an invoice to the HCMA by September 1, 2024, for reimbursement. Pursuant to the MOU, the HCMA will reimburse Oakland County Parks an amount up to $32,000 for the cost of swim lessons and swim gear for up to 240 participants, which will offset county costs. Last year, the HCMA provided $20,000 in funding for up to 120 participants. There is no budget amendment at this time. Questions to consider: How many people participated in this program last year? Is there a limit to how many individuals can apply? How are participants selected? BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Ward, Director Parks & Recreation ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024 AGENDA DEADLINE: 06/07/2024 6:00 PM ATTACHMENTS 1. 2024 HCMA_OCP - MOU COMMITTEE TRACKING 2024-05-14 Legislative Affairs & Government Operations - Recommend to Board 2024-05-22 Full Board - Adopted Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Karen Joliat, Michael Gingell (2) Passed HURON-CLINTON METROPOLITAN AUTHORITY AND OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2024 Collaborative Partnership Memorandum of Understanding The HURON-CLINTON METROPOLITAN AUTHORITY (“HCMA”) and the OAKLAND COUNTY PARKS AND RECREATION COMMISSION (“OAKLAND COUNTY PARKS”) memorialize the following understandings regarding the Water Safety and Swim Lesson Partnership between our agencies. 1. Purpose: The purpose of this partnership is to develop the Water Safety and Swim Lessons program at WATERFORD OAKS to residents of PONTIAC and neighboring areas, and to expand efforts to reduce drownings and increase water safety. 2. Understandings: a. HCMA will: i. provide up to $32,000 to the OAKLAND COUNTY PARKS for its use in its Water Safety and Swimming Lessons program at the WATERFORD OAKS location and purchase of participant swim gear. ii. facilitate online registration for all swim lesson participants as outlined in detail in attachment A iii. Create pre and post lesson assessments and share with O AKLAND COUNTY PARKS for use with every participant. iv. Send pre-lesson assessment to parents/guardians of participants to complete before start of first lesson v. procure swim gear for the individual participants to include swim suit/trunk, swim googles, swim cap, towel and swim bag vi. help with outreach and communication efforts to spread the word about the free Water Safety and Swim Lessons program and this partnership. vii. Execute a joint marketing and communication campaign to promote the free Water Safety and Swim Lessons program using agreed upon language. viii. Participate in a post swim lesson re-cap meeting within 4 weeks of the final lesson. b. OAKLAND COUNTY PARKS will: i. Invoice HCMA for up to $32,000 by SEPTEMBER 1, 2024 and provide a W9 to allow payment to be processed. ii. provide at least 240 participants with a free swim lessons cohort, swimsuit, goggles, and swim cap to PONTIAC and neighboring residents during the months of JUNE through AUGUST of 2024. iii. be responsible for booking all swim lesson facilities, hiring lifeguard/swim instructors, paying staff, securing insurance required, maintaining paperwork as needed, and contacting participants about any change in swim lesson schedules. iv. obtain liability waivers and photo releases from all participants and the parents of minor participants as part of the first lesson check in process prior to the commencement of the Water Safety and Swim Lessons program. v. provide HCMA a copy of current swim instructor certifications for applicable swim instructors. vi. conduct post-lesson skills assessments provided by HCMA, and anecdotal youth surveys and share results with HCMA no later than one week after the last swim lesson. vii. Participate in a post swim lesson re-cap meeting within 4 weeks of the final lesson. viii. Execute a joint marketing and communication campaign to promote the free Water Safety and Swim Lessons program using agreed upon language. ix. communicate with HCMA on any issues or shortfalls regarding the swim lessons in good faith. Agreed and understood: HURON-CLINTON METROPARKS ______________________________ DATE: ____________________ By: Amy McMillan Its: Director OAKLAND COUNTY PARKS AND RECREATION COMMISSION ______________________________ DATE: ____________________ By: Ebony Bagley Its: Chair OAKLAND COUNTY BOARD OF COMMISSIONERS ______________________________ DATE: ____________________ By: David T. Woodward Its: Chair Attachment A: HCMA to facilitate the online registration process for the free Water Safety and Swim Lessons program at LOCATION HCMA will: - Host the online registration process o Registration set-up o Will share the link for online registration a minimum of 4 weeks ahead of the first lesson to all participating organizations o Will share the final roster of participants a minimum of 3 days ahead of the first lesson o Will hold a waitlist and maximize participation by transferring waitlist participants to open spots or no-show spots within the first two lessons - Create and share communication and promotion materials of swim lesson registration - Send pre-lesson assessment form to registered participants - Send a post-lesson satisfaction survey to registered participants OAKLAND COUNTY PARKS will: - Send HCMA confirmed lesson schedule, which includes all dates, times, and number of participants a minimum of 8 weeks ahead of first lesson - Update HCMA of any no-call/no-shows immediately after each of the first two lessons - Contact participants directly of any change, weather cancelation, etc in the swim lesson schedule - Have instructors conduct a post-lesson skill assessment on each participant and share results with HCMA no later than one week after the last swim lesson