HomeMy WebLinkAboutResolutions - 2024.05.22 - 41213
AGENDA ITEM: Michigan Invasive Species Grant Program Acceptance 2024
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4115
Motion to approve the grant agreement with the Michigan Department of Natural Resources
Invasive Species Grant Program for $69,300 for the treatment of invasive species in Oakland
County; further, that there is no budget amendment required at this time.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
This item is a grant acceptance for a 2024 reimbursement grant from the Michigan Invasive Species
Grant Program (MISGP) through the Michigan Department of Natural Resources (DNR). This
funding will be used to support the monitoring and treatment of invasive species within Oakland
County. The bulk of the funding will be for contractual treatment of invasive species, as well as
updating the invasive species strategic plan and providing some educational print materials for local
communities and residents. A small percentage of the funding will be used to purchase supplies for
OCPR staff treatment of invasive species.
POLICY ANALYSIS
The request is to approve a grant agreement between Oakland County and the Michigan
Department of Natural Resources for a grant in an amount of $69,300. The grant period begins from
the time of execution of the agreement until April 30, 2025. This program serves the residents of
Oakland County by providing educational materials about invasive species, how to identify them and
how to prevent the spread of them. The fiscal impact is short term as the initial cost will be covered
by Parks and Recreation, but then an amount not to exceed $69,300 will be reimbursed by the
Michigan Department of Natural Resources. There is no budget amendment at this time.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Melissa Prowse, Manager - Parks & Recreation Planning & Development
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off
2. 2023_DNR_MISGP_GrantRequestOverview 10_20_2023
3. IS23-0025_Project_Agreement_Oakland
COMMITTEE TRACKING
2024-05-14 Legislative Affairs & Government Operations - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
GRANT REVIEW SIGN-OFF – Parks and Recreation AWD00482
GRANT NAME: 2023 Invasive Species Grant Program
FUNDING AGENCY: Michigan Department of Natural Resources
DEPARTMENT CONTACT: Melissa Prowse 248-249-2801
STATUS: Acceptance (Greater than $10,000)
DATE: 05/10/2024
Please be advised that the captioned grant materials have completed the internal grant review. The returned comments are
below.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be downloaded into Civic Clerk on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved– Sheryl Johnson (05/10/2024)
Human Resources:
Approved by Human Resources. No position impact– Heather Mason (05/08/2024)
Risk Management:
Approved. Allows the County to self-insure – Robert Erlenbeck (05/09/2024)
Corporation Counsel:
Approved. I have reviewed the grant program agreement and there are no legal issues that must be resolved before the
grant program agreement is approved and executed. – Jody Hall (05/09/2024)
Applicant Information
1. The information requested in this application is important in the evaluation of your proposal. Incomplete information could result in the proposal being scored at
a lower priority or removed from consideration.
2. All required fields are marked with an *.
3. Click SAVE to save changes.
4. To add rows to a section, click the + button.
5. See the Michigan Invasive Species Grant Program handbook here for additional information.
Please select one of the application types below. *
[X]CISMA Application
General Information
SIGMA Vendor ID
CV0048080
SIGMA Address ID
172
N/A
[X]
Waterford
City
Oak land County
County
MI
State
48328
Zip
Sarah Cook-Maylen
Contact Person (Fiduciary)*
maylens@oakgov.com
Email*
(248) 343-1353
Phone*
Project Overview
Project Title (10 words or less)*
Enhancing OC CISMA Across Oakland County
Brief Project Summary to be used for publications (50 words or less)*
Oakland County CISMA will expand our impact within Oakland County to include more residents and impact a greater variety of
landscapes. OC CISMA will hire staff to improve outreach and control of EDR species (including spotted lanternfly) and reduce the impacts
of the landscaping industry.
If the Contact Person (Fiduciary) is different than the Project Manager (CISMA Coordinator), please complete the following fields.
Project Manager
Patrick Canniff
Project Manager Position
Natural Resources and Sustainability
Outreach and Education Coordinator
Project Manager Organization
Oakland County Parks and Recreation
Project Location
Latitude
42.659034
Longitude*
-83.342343
Corresponding MI House District*
District 52
Corresponding MI Senate District*
District 7
Invasive Application
Type of Organization
[X]Unit of Government (Federal, Tribal, State, Local)
501(C)(3) Nonprofit Organization
University
Oakland County
Name of Organization
F u l l F i n a n c i a l A u d i tFull F i n a n c i a l A u d i t
2800 Watkins Lake Rd
Street Address
County*
Oakland County
Invasive Species Grant Program Application 2023 IS23-0025
Project sub-location
Work will take place in all of Oakland County including MI House
Districts: 5-8, 18-21, 23, 49, 51-57, 66, 68, 72. And in MI Senate
Districts: 3, 6, 7, 8, 9, 13, 22-24
Latitude Longitude
Project Location Map*
Oakland County.PNG
Invasive Species Grant Program Application 2023 IS23-0025
Personnel Details
1. All required fields are marked with an *.
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3. To add rows to a section, click the + button.
4. Saving the page will complete calculations.
5. See the Michigan Invasive Species Grant Program handbook here for additional information.
STAFFING
Name Position Title Organization Est. Hours Hourly Rate
$
$$0.00
$
$$0.00
$$0.00
$$0.00
$$0.00
Totals $0.00
FRINGES
Name Organization Fringe Rate
%$
%$
$
%$
%$
$
%
%$
Totals
PERSONNEL COSTS Grant Total
$0.00
Fringes $
PERSONNEL COSTS Subtotal
Grant Total
$$0.00
$$0.00
$0.00
$0.00
$$0.00
0
Position Title Grant Total
%$
%
%
$
%$
$0.00
Staffing
$0.00
Invasive Species Grant Program Application 2023 IS23-0025
Budget Details
Instructions:
1. All required fields are marked with an *
2. Click SAVE to save changes and generate calculations
3. To add rows to a section, click the + button
4. See the Michigan Invasive Species Grant Program handbook here for additional information
SUPPLIES, M ATERIALS & EQUIPM ENT Hours/ Unit/ Qty Rate or Total Cost Grant Total
Minnow traps 50 $699.50
4ft Rebar 100 $498.00
Bait bags 100 $799.00
Cable wire 4 $47.96
Roofing Starter Shingle Roll 1 $27.98
Zip ties (50 pack)2 $21.80
cotton batting 2 $79.98
$0.00
$0.00
$0.00
SUPPLIES, MATERIALS & EQUIPMENT Subtotal $2,174.22
CONTRACTUAL
Type of se rv ice of work ite m
Hours/Unit Rate or Total Cost Grant Total
1 $20,000.00
Invasive Species Print Materials 1 $2,000.00
Strategic Plan Update 1 $10,000.00
County-wide Right of Way Treatments 1 $25,000.00
$0.00
CONTRACTUAL Subtotal $57,000.00
TRAVEL
MILEAGE
LODGING
MEALS
OTHER TRAVEL (ite mize )Hours/Unit Rate or Total Cost Grant Total
$0.00
$0.00
$0.00
TRAVEL Subtotal $0.00
OTHER
Permits, training, certification, etc.Hours/Unit Rate or Total Cost Proje ct Total
County-wide permit notification 1
$0.00
$0.00
$0.00
$0.00
OTHER Subtotal $1,266.05
BUDGET DETAILS Subtotal $60,440.27
$13.99
$4.98
$7.99
$11.99
$27.98
$10.90
$39.99
$
$
$
Priority Invasive Species Treatment $20,000.00
$2,000.00
$10,000.00
$25,000.00
$
Grant Total
$0.00
$0.00
$0.00
$
$
$
$1,266.05 $1,266.05
$
$
$
$
Invasive Species Grant Program Application 2023 IS23-0025
Budget Sum mary
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2. To add rows to a section, click the + button
3. See the Michigan Invasive Species Grant Program handbook here for additional information.
GRANT TOTAL
PERSONNEL DETAILS SUBTOTAL
Staffing Subtotal $0
Fringe Subtotal $0
BUDGET DETAILS SUBTOTAL
Supplies, Materials, & Equipment $2,174
Contractual $57,000
Travel $0
Other $1,266
GRANT SUBTOTAL
INDIRECT COSTS (Summarize Below)RATE
Not to exceed 10% of the "Project Subtotal"$3,400
PROJECT SUBTOTAL(including indirect)$63,840
TOTAL GRANT AMOUNT REQUESTED
This amount is round up to the nearest hundred.$63,800
$60,440
6 %
Invasive Species Grant Program Application 2023 IS23-0025
Core Obj ectives
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4. See the Michigan Invasive Species Grant Program handbook here for additional information.
OBJECTIVE 1 - Establish or maintain CISMA public accessibility
COMMENTS
Check all below that apply. Activities 1, 3-5 are
required.
Number of
impressions
Provide details about specific tasks within each activity
to illustrate project deliverables.
Activity 1
Coordinator employed to facilitate CISMA
activities and organization Ongoing - Patrick Canniff is the OC CISMA
Coordinator
[X]
Activity 2
Office hours and location listed on CISMA
webpage Add office hours and office location to CISMA website
Activity 3 Maintain CISMA webpage Ongoing - new species profiles and resource updates
Activity 4 Maintain MISC web site information 1 Ongoing - update with relevant annual information and
projects
Activity 5
Respond to public inquiries (phone calls,
walk-ins, emails)1 100 Ongoing public engagement and sharing resources
Activity 6 Other
Activity 7 Other
OBJECTIVE 2 - Provide invasive species education, outreach and engagement to target audiences. Refer to the DEI and EJ
section of the handbook.
Provide a brief explanation of this objective.
OC CISMA will provide invasive species education and outreach (including material development) with consideration of invasive species
pathways, presence, and audience using DEI and EJ community identifying tools. OC CISMA will track and report out in annual reports
place based work with identified communities. OC CISMA will plan a general spring summit for outreach on priority invasive species
identification and available resources. A open house event will planned focused on spotted lanternfly to engage and educate the public for
identification, reporting, and management options. OCCISMA will release press releases for SLF and right-of-way treatments.
DELIVERABLES
COMMENTS
Check all below that apply.
Number of
efforts
Number of
impressions
Provide details about specific tasks
within each activity to illustrate project
deliverables.
Applicable Campaigns
(check all that apply)
Provide a brief explanation of this objective.
Oakland County CISMA will maintain and increase public accessibility and awareness of CISMA and its resources. Staff will update the
website (https://oaklandinvasivespecies.org/), with new species profiles and resources, and when relevant directing traffic to the fiduciary
website which will host an events page including Oakland County CISMA events and expert contacts in the Oakland County Natural
Resources Department. Staff will remain available with public email/phone access.
DELIVERABLES
Number of
efforts
1 8,000
1
Invasive Species Grant Program Application 2023 IS23-0025
Host landing blitzes/boat
washes/trailhead events
[X]
Activity 2 2
Hold Spotted lanternfly open house,
and a spring invasive species
summit
PlayCleanGo,Clean, Drain,
Dry,Don't Move
Firewood,Ripple,MISIN,CISMA
specific
Activity 3
Provide outreach through social
media (Facebook, Twitter,
Instagram, etc.)
[X]
Activity 4
Provide outreach through
traditional media efforts (press
releases, radio, newsletters,
TV)
2 1,000
Two press releases/media efforts for
spotted lanternfly open house and
phrag/knotweed row treatments
Don't Move Firewood,CISMA
specific
Activity 5
Provide tools, equipment, and
supplies to landowners
conducting invasive species
treatments
Activity 6
Represent the CISMA via
booths or displays at relevant
conferences and trade shows
[X]
Activity 7 New or updated print materi als 5 200
New general OCCISMA brochure,
and review and update of invasive
species materials
PlayCleanGo
Activity 8
Activity 9 Other
OBJECTIVE 3 - Maintain and improve CISMA organiz ation and capacity
Provide a brief explanation of this objective.
Oakland County CISMA officially finalized its transition from Six RIvers Land Conservancy to Oakland County as of March, 2023. In part
due to this transition there is a need for OCCISMA to re-evaluate its organizational documents and strategic plan. OC CISMA's previous
2017 strategic plan was a 5-year plan ending in 2022, OC CISMA staff will establish a process for public/municipality engagement, and
initiate an update for a new/updated strategic plan, bylaws, and MOU.
DELIVERABLES
COMMENTS
Check all below that apply. Activities 1-5, 8 and 9 are
required.
Number of efforts
Provide details about specific tasks within each activity to
illustrate project deliverables.
Activity 1
Activity 2
Establish management goals for CISMA
priority species in the strategic plan 1
Activity 3
Seek additional funding opportunities to
support CISMA activities 2 Continue and/or initiate two external funding or grant
efforts
Activity 4 Hold steering committee meetings 4 Ongoing at minimum quarterly meetings
Activity 5 Hold partner meetings 4 Ongoing at minimum quarterly meetings
Activity 1
Hold outreach events, including
presentations to target
audiences, workshops,
trainings, and volunteer
workdays
100
Other
Assess and update the CISMA strategic
plan 1 Initiating the process to assess and update Oakland
County CISMA strategic plan for a 5 year period
Ongoing and updating management goals for
EDR/priority species lists
Invasive Species Grant Program Application 2023 IS23-0025
Maintain necessary permits for CISMA
projects 1 Continue to hold ANC and NPDES permits
Activity 7 CISMA coordinator participation in
approved training opportunities
Activity 8
Participate in Michigan Invasive Species
Coalition activities 1 OC CISMA will continue participation in MISC activities
Activity 9
Develop and implement formal roles and
procedures for the CISMA steering
committee and partners 1 OC CISMA will initiate assessment/update for roles and
procedures for CISMA committees and partners
Activity 10 Provide administration and management
of other CISMA or multi CISMA projects
Activity 11 Other
Activity 12 Other
OBJECTIVE 4 - Core Funding Surv e y and Tre atme nt
Provide a brief explanation of this objective.
OCCISMA will survey and conduct or contract treatment for priority/EDR species with a focus on red swamp crayfish and spotted lanternfly.
Funds from this grant will be used to fund EFB survey and treatment if EGLE/EPA grant funds from EFB21-06 are not approved for
extension. Survey efforts will take place with slf sightings/reports and red swamp crayfish. OCCISMA will report invasive species data to
MISIN as soon as possible, or at minimum annually, for detected species from survey efforts. OCCISMA will assist and coordinate the
management of the spotted lanternfly site in Pontiac, MI including TOH and trap tree management, insecticide treatments, data collection,
and surveys.
DELIVERABLES
COMMENTS
Check all below that apply. Total Number Provide details about specific tasks within each
activity to illustrate project deliverables.
Organize and carry out targeted survey
efforts
Acres
10
Activity 2
Provide site visits for landowners
seeking assistance with invasive
species
Impressions
Activity 3 Offer cost share for DIY or contractor
treatment
Acres
Activity 4 Provide treatment via CISMA
staff/strike team
Acres
[X]
Activity 5
Provide treatment via CISMA paid
contractor
Acres
53
Provide treatment for (53ac) spotted
lanternfly/TOH site in Pontiac, MI. Potential for
EFB/RSC.
Activity 6 Collect and submit management data
to MISIN
Acres
Activity 7 Other
Activity 8 Other
[X]
Activity 6
[X]
Activity 1 Conduct visual surveys and deploy slf traps/egg
mass traps, RSC minnow traps for detection/survey.
Invasive Species Grant Program Application 2023 IS23-0025
Invasive Species Grant Program Application 2023 IS23-0025
Outside Funding Sources
OUTSIDE FUNDING SOURCES
Fiscal
Year
Total project
cost
Cash or
in-kind
Indicate
the funds
received
by the
CISMA for
this
project
Indicate
the
matching
funds
provided
by the
CISMA
Indicate
the value
of in-kind
services
provided
by the
CISMA
Project Status
(planned, in
process,
completed)
Summary of
outcomes
2019
EXAMPLE:
ROW
phragmites
treatment
Y 30000
County
Road
Commission
In kind $0 $0 $1,500 Completed
The CISMA
provided training,
identification
verification and
prioritization
modeling to assist
the road
commission in
planning for and
treating 120 linear
miles of
phragmites
throughout the
county.
$48,000 Cash $23,000
Project
name
Was
project
funded?
Y/N
Primary
funding
source
2023
ROW
Phragmites
and
knotweed
Yes
Road
Commission
for Oakland
County
$25,000 $0 Process
The CISMA and
partners provided
coordination and
data management
for ROW treatment
and survey.
CISMA and
partners worked
with contractors to
plan and treat all
locations of
Phragmites and
knotweed spp. in
ROW for county
roads. This work is
part of an ongoing
agreement and
partnership with
Road Commission
for Oakland
County, and is
anticipated to
continue in the
future.
Invasive Species Grant Program Application 2023 IS23-0025
$48,000 Cash $23,000
$150,000 Cash $0
$150,000 Cash $0
2024
ROW
Phragmites
and
knotweed
No
Road
Commission
for Oakland
County
$25,000 $0 Planned
The CISMA and
partners will
provide
coordination and
data management
for ROW treatment
and survey.
CISMA and
partners plan to
work with
contractors to plan
and treat all
locations of
Phragmites and
knotweed spp. in
ROW for county
roads for fall 2024.
This work is part of
an ongoing
agreement and
partnership with
Road Commission
for Oakland
County, and is
anticipated to
continue in the
future.
2023
Community
Habitat
Improvement
Program
Yes
Oakland
County
Parks
$150,000 $0 Completed
OCP/CISMA
funded community
projects intended
to demonstrate
best practices, treat
high priority
species, increase
community
awareness and/or
improve habitat. 18
approved projects
were funded and
implemented by
contractors
including invasive
species treatment,
natural area
management
plans, and turf
conversion/native
species plantings.
2024
Community
Habitat
Improvement
Program
Yes
Oakland
County
Parks
$150,000 $0 Process
OCP/CISMA
funded community
projects intended
to demonstrate
best practices, treat
high priority
species, increase
community
awareness and/or
improve habitat.
Invasive Species Grant Program Application 2023 IS23-0025
$8,497 Cash $0
$30,000 Cash $0
$63,955 Cash $0
$44,500 Cash $0
2023Native Plant
Event Yes
Oakland
County
Parks
$8,497 $0 Completed
More than 600
native plant kits
consisting of a pre-
assembled
collection of plants
native to Michigan
and grown by a
local plant nursery
were distributed in
a two-day public
education and
outreach event in
coordination with
MSU Ext. in June
2023.
2024Native Plant
Event Yes
Oakland
County
Parks
$30,000 $0 Planned
This year we are
planning to host
and expand the
native plant kit
event and increase
the number of
outreach/education
organizations
involved in a two
day event in two
locations initially
planned for June
2024. Kits consist
of a pre-assembled
collection of plants
native to Michigan
and grown by a
local plant nursery.
2023Coordinator
Salary Yes
Oakland
County
Parks
$63,955 $0 Completed
Salary and fringes
for CISMA
coordinator
2024
European
Frog-bit
grant
EFB21-06
Yes
Michigan
Department
of
Environment
Great Lakes
and Energy
$0 $0 Planned
Funds for this grant
were applied for
extension. This
work will fund
additional survey
and
treatment/response
efforts to European
frog-bit in Oakland
County.
Invasive Species Grant Program Application 2023 IS23-0025
CISMA Inform ation
CISMA Information
CISMA Name and Acronym
Oakland County Cooperative Invasive Species Management Area, OC CISMA
CISMA Service Area
Oakland County
Website Address
https://oaklandinvasivespecies.org/
Phone
(248) 882-8643
Email
canniffp@oakgov.com
Facebook
https://www.facebook.com/occisma/
Twitter
CISMA Days/ Hours of Operation
From
To
Closed
Sunday [X]
Monday830
Tuesday
Wednesday830 430
Thursday
Friday
Saturday [X]
Other Comments on Hours of Operation
Fiduciary Contact
Organization
County
Email Address
Phone number
Oakland County Oakland maylens@oakgov.com (248) 343-1353
CISMA Coordinator Name
Organization
County
Email Address
Phone number
Patrick Canniff Oakland County Parks and
Recreation Oakland (248) 882-8643
Pcanniff_Resume2023.pdf
Steering Committee Members
Organiz ation
County
CISMA Main Office Address
2800 Watkins Lake Road Building #97W
Instagram
430
830 430
830 430
830 430
Based on OC CISMA Coordinator schedule
Sarah Cook-Maylen
canniffp@oakgov.com
Resume
Invasive Species Grant Program Application 2023 IS23-0025
Amy Hillman Holly Township Oakland
Rick Meader City of Novi Oakland
Ryan Dividock Oakland
Sarah Cook-Maylen Oakland
Rochester Hills
Village of Beverly Hills
List of partners
Organiz ation
County
see attached list see attached list Oakland
If you have a large list partners, you can upload it here.
Oakland County
Oakland County
Matt Einheuser Oakland
Kristin Rutkowski Oakland
CISMA_member_list2023.xlsx
Invasive Species Grant Program Application 2023 IS23-0025
Survey and Treatm ent Obj ectives
Funding for any objective on this page is competitive and allows for increased flexibility based on your CISMA needs. An objective can be used for Survey and
Treatment OR a specific outreach project. The total of all combined objectives cannot exceed $40,000.
1. This page is not required. If an objective is started, some fields will become required.
2. Click SAVE to save changes
3. To add rows to a section, click the + button
4. See the 2023 Michigan Invasive Species Grant Program handbook here for additional information.
Objective 1
Supplemental Grant Funding breakdown
Short Descriptive Title
Target Species or Asset:Indirect
$
DNR Only
Survey and Treatment Objective 1 approved for funding
Total Amount Funded for Objective 1
$
Rationale Problem Statement
Describe the reasons for concern about the target species or asset in
the CISMA region. For this application, "assets" are defined as things
(including, but not limited to, locations, systems, organisms, and
materials) of environmental, cultural, and/or economic value. Indicate
current or anticipated impacts related to the environment, economy,
cultures, or human health (i.e., the consequences of the invasive species
which warrant management action).
Management Goal
Describe the management goal for the species or asset (i.e.,
eradication, limit the spread, prevention, restoration) (Also consider:
RESIST, ACCEPT, DIRECT framework). Management goals must be
sustainable and realistic. Reference the CISMA's strategic plan (if
appropriate).
Location and Prioritization
Provide a detailed map with location and types of sites (and/or assets)
proposed for survey and/or treatment. Explain why these specific sites
are a priority for achieving the stated goal. It is helpful to reviewers to
understand the number of acres proposed for survey and/or treatment
and the number of known acres of the species in the CISMA region.
Overview of Methods
Describe the methods that will be used to accomplish the management
goal. Are these commonly accepted as best management practices?
Reference published methods where appropriate for survey and
treatment methods, especially if using new or lesser known methods.
How will you ensure quality control (Consider addressing: Back pack
sprayer calibration, site check ins on crews, field crew testing and
annual training, GPS truthing, 3rd party data verification processes)?
Project Map of Survey and Treatment Locations (NOT CISMA service area)
Roles and Responsibilities
List the primary entities involved in achieving the stated goal, what role
they will assume, and their key responsibilities. Who is doing what? Will
landowners or other partners provide any cost-share for this effort?
Evaluation
What methods are being used to evaluate survey or treatment
effectiveness? Describe the process, frequency and measure(s) of
success. Include references to any published treatment monitoring
protocols.
Personnel
$
Supplies, Materials &
Equipment
$
Contractual
$
Travel
$
Other
$
Requested Grant Amount
$0.00
DNR Comments
Invasive Species Grant Program Application 2023 IS23-0025
Decontamination
Describe methods employed to prevent the spread of invasive species
during survey or treatment activities.
What is the long term goal or outcome? Indicate the number of years of
management undertaken to date and the additional years anticipated
to achieve the goal. Describe the short term (this project) outcomes
and long term (goal achieved) outcomes to which this project
contributes.
Was this funded in a previous year?Yes No
Please provide the funding source.
Deliverables
Deliverables
Other
Acres Surveyed
Acres Treated
Treated new detections of watch list species
Objective 2
Supplemental Grant Funding breakdown
Short Descriptive Title
Target Species or Asset:Indirect
$
DNR Only
Survey and Treatment Objective 2 approved for funding
DNR Comments
Rationale Problem Statement
Describe the reasons for concern about the target species or asset in
the CISMA region. For this application, "assets" are defined as things
(including, but not limited to, locations, systems, organisms, and
materials) of environmental, cultural, and/or economic value. Indicate
current or anticipated impacts related to the environment, economy,
cultures, or human health (i.e., the consequences of the invasive species
which warrant management action).
Management Goal
Describe the management goal for the species or asset (i.e.,
eradication, limit the spread, prevention, restoration) (Also consider:
RESIST, ACCEPT, DIRECT framework). Management goals must be
sustainable and realistic. Reference the CISMA's strategic plan (if
appropriate).
Location and Prioritization
Provide a detailed map with location and types of sites (and/or assets)
proposed for survey and/or treatment. Explain why these specific sites
are a priority for achieving the stated goal. It is helpful to reviewers to
understand the number of acres proposed for survey and/or treatment
and the number of known acres of the species in the CISMA region.
Overview of Methods
Describe the methods that will be used to accomplish the management
goal. Are these commonly accepted as best management practices?
Reference published methods where appropriate for survey and
treatment methods, especially if using new or lesser known methods.
How will you ensure quality control (Consider addressing: Back pack
sprayer calibration, site check ins on crews, field crew testing and
annual training, GPS truthing, 3rd party data verification processes)?
Project Map of Survey and Treatment Locations (NOT CISMA service area)
Personnel
$
Supplies, Materials &
Equipment
$
Contractual
$
Travel
$
Other
$
Requested Grant Amount
$0.00
Total Amount Funded for Objective 2
$
Invasive Species Grant Program Application 2023 IS23-0025
Roles and Responsibilities
List the primary entities involved in achieving the stated goal, what role
they will assume, and their key responsibilities. Who is doing what? Will
landowners or other partners provide any cost-share for this effort?
Evaluation
What methods are being used to evaluate survey or treatment
effectiveness? Describe the process, frequency and measure(s) of
success. Include references to any published treatment monitoring
protocols.
Decontamination
Describe methods employed to prevent the spread of invasive species
during survey or treatment activities.
What is the long term goal or outcome? Indicate the number of years of
management undertaken to date and the additional years anticipated
to achieve the goal. Describe the short term (this project) outcomes
and long term (goal achieved) outcomes to which this project
contributes.
Was this funded in a previous year?Yes No
Please provide the funding source.
Deliverables
Deliverables
Other
Acres Surveyed
Acres Treated
Treated new detections of watch list species
Objective 3
Supplemental Grant Funding breakdown
Target Species or Asset:Indirect
$
DNR Only
Survey and Treatment Objective 3 approved for funding
Total Amount Funded for Objective 3
$
DNR Comments
Rationale Problem Statement
Describe the reasons for concern about the target species or asset in
the CISMA region. For this application, "assets" are defined as things
(including, but not limited to, locations, systems, organisms, and
materials) of environmental, cultural, and/or economic value. Indicate
current or anticipated impacts related to the environment, economy,
cultures, or human health (i.e., the consequences of the invasive species
which warrant management action).
Management Goal
Describe the management goal for the species or asset (i.e.,
eradication, limit the spread, prevention, restoration) (Also consider:
RESIST, ACCEPT, DIRECT framework). Management goals must be
sustainable and realistic. Reference the CISMA's strategic plan (if
appropriate).
Short Descriptive Title Personnel
$
Supplies, Materials &
Equipment
$
Contractual
$
Travel
$
Other
$
Requested Grant Amount
$0.00
Invasive Species Grant Program Application 2023 IS23-0025
Location and Prioritization
Provide a detailed map with location and types of sites (and/or assets)
proposed for survey and/or treatment. Explain why these specific sites
are a priority for achieving the stated goal. It is helpful to reviewers to
understand the number of acres proposed for survey and/or treatment
and the number of known acres of the species in the CISMA region.
Overview of Methods
Describe the methods that will be used to accomplish the management
goal. Are these commonly accepted as best management practices?
Reference published methods where appropriate for survey and
treatment methods, especially if using new or lesser known methods.
How will you ensure quality control (Consider addressing: Back pack
sprayer calibration, site check ins on crews, field crew testing and
annual training, GPS truthing, 3rd party data verification processes)?
Project Map of Survey and Treatment Locations (NOT CISMA service area)
Roles and Responsibilities
List the primary entities involved in achieving the stated goal, what role
they will assume, and their key responsibilities. Who is doing what? Will
landowners or other partners provide any cost-share for this effort?
Evaluation
What methods are being used to evaluate survey or treatment
effectiveness? Describe the process, frequency and measure(s) of
success. Include references to any published treatment monitoring
protocols.
Decontamination
Describe methods employed to prevent the spread of invasive species
during survey or treatment activities.
What is the long term goal or outcome? Indicate the number of years of
management undertaken to date and the additional years anticipated
to achieve the goal. Describe the short term (this project) outcomes
and long term (goal achieved) outcomes to which this project
contributes
Was this funded in a previous year?Yes
Please provide the funding source.
Deliverables
Deliverables
Other
Acres Surveyed
Acres Treated
Treated new detections of watch list species
No
Invasive Species Grant Program Application 2023 IS23-0025
Proj ect Overview
1. All required fields are marked with an *
2. Click SAVE to save changes.
3. To add additional rows to a section, click the + button.
4. See the Michigan Invasive Species Grant Program handbook here for additional information
Answers in this narrative should reflect core objectives as well as any survey and treatment objectives applied for.
It may be beneficial to answer these questions in Word and copy and paste into this template.
CISMA Name
Oakland County Cooperative Invasive Species Management Area, OC CISMA
CISMA Service Area
Species and Pathway Information
Firewood and wood products,Habitat modification or restoration,Research
and monitoring
Red Swamp Crayfish Organisms in trade,Recreation,Research and monitoring
Project Goals
Core Objectives - Detail specific objectives for the project that support project goals and help define the products/deliverables expressed in
the application tables.
Objective 1
Objective 2
Oakland County
Project Title - Short descriptive title that captures the project purpose or goal
Enhancing OC CISMA Across Oakland County
Brief Project Description
Oakland County CISMA will expand our impact within Oakland County to include more residents and impact a greater variety of
landscapes. OC CISMA will hire staff to improve outreach and control of EDR species (including spotted lanternfly) and reduce the impacts
of the landscaping industry.
Spotted Lanternfly
Provide the project goals for CISMA operations during this grant period. Indicate how these goals support the CISMA's strategic
plan. (prevention)
OCCISMA goals for 2024: Revise OC CISMA’s 5-year strategic plan; Community outreach, monitoring, management, and rapid response
for spotted lanternfly and; Surveillance for red swamp crayfish. Activities under these goals will help to maintain CISMA structure, increase
public awareness and prevention of SLF, and prevent expansion and detection of RSC. These goals support CISMA’s strategic plan under:
Element I: Organization Structure, Function, and Leadership to support “organizational structure, function, and leadership;” Element IV:
Education, Outreach, and Messaging to “provide members, supporting partners, public stakeholders and target audiences access to
information, and to education and training;” and Element V: Project Planning and Implementation: Prevention, EDRR, Control and
Management to “plan, implement, and document projects of prevention, early detection and rapid response, and control and management,
targeting prioritized high-risk invasive species.”
Oakland County CISMA will maintain and increase public accessibility and awareness of CISMA and its resources. Staff will
update the website (https://oaklandinvasivespecies.org/), with new species profiles and resources, and when relevant directing
traffic to the fiduciary website which will host an events page including Oakland County CISMA events and expert contacts in
the Oakland County Natural Resources Department. Staff will remain available with public email/phone access.
OC CISMA will provide invasive species education and outreach (including material development) with consideration of
invasive species pathways, presence, and audience using DEI and EJ community identifying tools. OC CISMA will track and
report out in annual reports place based work with identified communities. OC CISMA will plan a general spring summit for
outreach on priority invasive species identification and available resources. A open house event will planned focused on
spotted lanternfly to engage and educate the public for identification, reporting, and management options. OCCISMA will
release press releases for SLF and right-of-way treatments.
Invasive Species Grant Program Application 2023 IS23-0025
Objective 3
Objective 4
Survey and Treatment Objectives - Detail specific objectives for the project that support project goals and help define the
products/deliverables expressed in the application tables.
Objective 1
Objective 2
Objective 3
Work Plan -Required
Create and upload to this application, a document with a tentative schedule for the completion of the project, separated into three-month
quarters, and describe the work planned in each quarter of the anticipated project period.
Letters of Support
Oakland County CISMA officially finalized its transition from Six RIvers Land Conservancy to Oakland County as of March,
2023. In part due to this transition there is a need for OCCISMA to re-evaluate its organizational documents and strategic
plan. OC CISMA's previous 2017 strategic plan was a 5-year plan ending in 2022, OC CISMA staff will establish a process for
public/municipality engagement, and initiate an update for a new/updated strategic plan, bylaws, and MOU.
OCCISMA will survey and conduct or contract treatment for priority/EDR species with a focus on red swamp crayfish and
spotted lanternfly. Funds from this grant will be used to fund EFB survey and treatment if EGLE/EPA grant funds from EFB21-
06 are not approved for extension. Survey efforts will take place with slf sightings/reports and red swamp crayfish. OCCISMA
will report invasive species data to MISIN as soon as possible, or at minimum annually, for detected species from survey
efforts. OCCISMA will assist and coordinate the management of the spotted lanternfly site in Pontiac, MI including TOH and
trap tree management, insecticide treatments, data collection, and surveys.
Invasive Species Grant Program Application 2023 IS23-0025
Certification by Authorized Official
1. Click SAVE to save changes.
2. Only an Authorized Official may save this page. By doing so, the user's name and today's date will appear automatically.
By saving this page, I certify that I am a designated official for the applicant and that all statements on this application and the attachment hereto are true,
complete and accurate to the best of my knowledge.
Authorized Official
Date
Invasive Species Grant Program Application 2023 IS23-0025
Oakland County CISMA Members
Addison Township
Village of Beverly Hills
Village of Bingham Farms
Charter Township of Bloomfield
City of Birmingham Parks and Recreation
Charter Township of Brandon
City of Village of Clarkston
City of Clawson
Township of Commerce
City of Farmington Hills
Township of Groveland
Township of Holly
Charter Township of Highland
Charter Township of Independence
City of Keego Harbor
City of Lathrup Village
Charter Township of Milford
Village of Milford
City of Novi
Oakland Township Parks and Recreation Commission
Charter Township of Orion
Village of Ortonville
Charter Township of Oxford
City of Rochester
City of Rochester Hills
Rose Township
Charter Township of Springfield
Charter Township of Waterford
West Bloomfield Township Parks and Recreation Commission
Charter Township of White Lake
City of Wixom
Village of Wolverine Lake
Total Cities, Village and Townships (CVTs): 32
Oakland County Conservation District
Oakland County Economic Development and Community Affairs (EDCA)
Oakland County Parks and Recreation Commission
Oakland County Water Resources Commission
Road Commission for Oakland County
Total Oakland County organizations: 5
Clinton River Watershed Council
Friends of the Rouge
Huron River Watershed Council
Michigan Nature Association
North Oakland Headwaters Land Conservancy
Oakland University
Royal Oak Nature Society
Six Rivers Land Conservancy, Highland Chapter
Six Rivers Land Conservancy
Southeast Michigan Land Conservancy
Total Non-profit partners: 10
Total Oakland County CISMA partners: 47
Project Title: Enhancing OC CISMA Across Oakland County
This Agreement is between Oakland County , Unit of Government (Federal, Tribal, State, Local), in the county of
Oakland County, hereinafter referred to as the “GRANTEE,” and the MICHIGAN DEPARTMENT OF NATURAL
RESOURCES, an agency of the State of Michigan, hereinafter referred to as the “DEPARTMENT.” Funds are
appropriated from the State of Michigan General Fund to the DEPARTMENT for the Michigan Invasive Species Grant
Program (MISGP), through which the DEPARTMENT may issue grants for projects in the state that address strategic
issues of prevention, detection, eradication, and control for both terrestrial and aquatic invasive species.
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named below.
7KLV$JUHHPHQWLVVXEMHFWWRWKHWHUPVDQGFRQGLWLRQVVSHFLILHGKHUHLQ
Project #: IS23-0025
Amount of grant: Start Date: Date of Execution by DEPARTMENT
End Date: 04/30/2025
As a precondition to the execution of the Agreement, the GRANTEE is required to sign the Agreement and return it via
MiGrants to the DEPARTMENT within 60 days of the date the Agreement is issued, or the Agreement may be
FDQFHOOHGE\WKH'(3$570(17This Agreement is not effective until the GRANTEE has signed it, returned it,
and the DEPARTMENT has signed it. The Agreement is considered executed when signed by the DEPARTMENT.
The individuals signing below certify by their signatures that they are authorized to sign this Grant Agreement on behalf
of their agencies, and that the parties will fulfill the terms of this Agreement, including any attached appendices, as set
forth herein.
GRANTEE
SIGNED
By:
Title:
Date:
SIGMA Vendor Number
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
Grants Manager
By:
Date of Execution by DEPARTMENT
SIGNED
2023 Invasive Species Grant Program Project Agreement
This information is required by authority of Part 5 of Act 451, P.A. 1994 as amended, to receive funds.
SIGMA Address ID
CV0048080
PR5756 (7/28/2021)1 of 7
$69,300
I.CONTACT INFORMATION
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reports, documents, or actions required of the GRANTEE shall be submitted to the contact below.
GRANTEE ADMINISTRATIVE CONTACT
Name/Title
Organization
Address
Telephone Number
E-mail Address
Address
DEPARTMENT ADMINISTRATIVE CONTACT
Name/Title
Organization
Address
Telephone Number
E-mail Address
Address
Erin Campbell - MISGP Program Manager
Grants Management/Finance & Operations/Lansing
:$OOHJDQ6WUHHW/DQVLQJ0,
P.O Box 30425
(269) 300-9698
All notices, reports, requests or other communications hereunder shall be sufficiently given when mailed or emailed
DQGDGGUHVVHGDVLQGLFDWHGLQWKLVVHFWLRQ7KH'(3$570(17DQG*5$17((PD\E\ZULWWHQQRWLFHGHVLJQDWHD
different address to which subsequent notices, reports, requests, or other communications shall be sent.
II.PROJECT SCOPE
The MISGP application #IS23-0025 uploaded to MiGrants is, by this reference, made part of this Agreement. This
Agreement, together with the application, constitutes the entire Agreement between the parties.
Costs must be allowable, allocable, reasonable and consistent with the budget identified for completing the project as
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ZULWLQJ2QO\WKHDJUHHGXSRQSURMHFWFRVWVLQFXUUHGGXULQJWKHSURMHFWSHULRGDUHHOLJLEOHIRUJUDQWSD\PHQWXQOHVV
otherwise approved in writing by the DEPARTMENT.
III.PROJECT PERIOD
The project period is from the date of execution by the DEPARTMENT through the end date identified on page 1 of this
$JUHHPHQW7KH*5$17((LVH[SHFWHGWRFRPSOHWHWKHSURMHFWZLWKLQWKHSURMHFWSHULRG5HTXHVWVE\WKH*5$17((
WRH[WHQGWKHSURMHFWSHULRGPXVWEHPDGHLQZULWLQJDPLQLPXPRIGD\VEHIRUHWKHH[SLUDWLRQRIWKHSURMHFWSHULRG
Extensions to the project period are at the discretion of the DEPARTMENT and may be made only by an amendment
to this Agreement.
IV.GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The GRANTEE must complete and submit via MiGrants bi-annual progress reports in accordance with the template
DQGLQVWUXFWLRQVSURYLGHGE\WKH'(3$570(177KLVLQFOXGHVEXWLVQRWOLPLWHGWRDQDUUDWLYHUHSRUWDQGGHOLYHUDEOHV
WUDFNLQJSURJUHVVRQWKHSURMHFWSURSRVHGLQWKHDSSOLFDWLRQDVSDUWRIWKLV$JUHHPHQW
CampbellE6@Michigan.gov
Reporting Period
Date of Execution - March 31
Due Date
April 30
April 1 - September 30 October 30
PR5756 (7/28/2021)2 of 7
The GRANTEE is also required to adhere to the following requirements independent of progress reporting:
•The GRANTEE in consultation with the technical contact assigned to their grant must submit project data to the
Midwest Invasive Species Information Network (MISIN).
•The GRANTEE based upon a request from the DEPARTMENT shall provide all project research or field
collected data and other associated materials pertaining to the identified scope of work outlined in the
agreement and / or application. Refer to section VIII. “Use of Material”.
•The GRANTEE in consultation with the technical contact assigned to their grant must provide the
DEPARTMENT a 30-day advance notice of the date, time, and location for outreach activities, trainings,
workshops or field work.
•The GRANTEE in consultation with the technical contact assigned to their grant must provide the
DEPARTMENT a 30-day review period for communication/outreach material and acknowledge funding by the
MISGP program.
Within 60 days of project completion, the GRANTEE must submit a final narrative report, final deliverables, and a final
reimbursement request via MIGrants and in accordance of the instructions provided by the DEPARTMENT.
V.CHANGES
Any changes to this Agreement requested by GRANTEE must be made in writing to the DEPARTMENT and are
subject to DEPARTMENT approval in its sole discretion. Changes requiring an amendment to this Agreement, will be
executed by the DEPARTMENT and the GRANTEE in the same manner as this Agreement.
VI.GRANTEE RESPONSIBILITIES
The GRANTEE agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and regulations in the
performance of this grant.
The GRANTEE agrees to obtain all necessary permits before commencement of the project. This Agreement shall not
be construed to obligate the DEPARTMENT or any other agency to issue any permit required for the completion of the
project. It is the sole responsibility of the GRANTEE to determine what permits are required for the project, secure the
needed permits and remain in compliance with such permits. The GRANTEE will retain a copy of all permits in the file
and make them available to the DEPARTMENT upon request.
The GRANTEE affirms to have control of the project area through fee-simple title, lease or other recorded interest in
the project area or written permission from the owner of the project area to complete project activities.
The GRANTEE, their contractors and volunteers will take steps to minimize the risk of spreading terrestrial and aquatic
invasive species during this project. Selection of project-appropriate measures should be dependent on the type of
work being conducted and the specific situation, including proper decontamination and disposal. Consult the Invasive
Species Decontamination Guide for Field Operations in Michigan at www.michigan.gov/invasives for details
The GRANTEE agrees to abide by all state and federal threatened and endangered species regulations when
completing project activities.
The GRANTEE agrees to follow all state and federal laws related to herbicide application.
This Agreement shall not be construed to require the DEPARTMENT to operate or maintain or to contribute to the
operation or maintenance of the project improvements and associated project activities that are the subject of this
Agreement for the course of the expected useful life.
The GRANTEE is solely responsible for the operation and maintenance of the project activities that are the subject of
this Agreement and the actions of any employee or agent of the GRANTEE acting within the scope of their employment
or agency.
The GRANTEE shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended,
MCL 423.321 et seq.
VII.PURCHASING AND CONTRACTING
The GRANTEE agrees to adhere to all contracting and procurement requirements as outlined in the MISGP Handbook
for the year the grant award was issued or the most recent MSGP Handbook.
The DEPARTMENT reserves the right to deny the use of any consultant, contractor, associate, or other personnel to
perform any portion of the project. The GRANTEE is solely responsible for all contractual activities performed under
this Agreement. Further, the DEPARTMENT will consider the GRANTEE to be the sole point of contact with regard to
contractual matters, including payment of any and all charges resulting from the anticipated grant. All subcontractors
used by the GRANTEE in performing the project shall be subject to the provisions of this Agreement and shall be
qualified to perform the duties required.
PR5756 (7/28/2021)3 of 7
VIII. USE OF MATERIAL
Unless otherwise specified in this Agreement, the GRANTEE may release information or material developed under this
A reement, provided it includes specific recognition of assistance received from the MISGP.
The DEPARTMENT retains a royalty-free, nonexclusive and irrevocable right to reproduce, publish, and use in whole
or in part, and authorize others to do so, any copyrightable material or research data submitted under this grant
whether or not the material is copyrighted by the GRANTEE or another person.
IX.ASSIGNABILITY
This Agreement and grant may not be transferred or assigned to any other agency, group, or individual without prior
written approval by the DEPARTMENT.
X.NON-DISCRIMINATION
The GRANTEE shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.,
the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal,
state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate
against any employee or applicant for employment, to be employed in the performance of this Agreement, with respect
to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her sex, race, color, religion, national origin, residence, age, height, weight, familial
status, marital status or disability that is unrelated to the individual’s ability to perform the duties of a particular job or
position. The GRANTEE agrees to include in every subcontract entered into for the performance of this Agreement this
covenant not to discriminate in employment. A breach of this covenant is a material breach of this Agreement.
No individual shall be denied access to grant-funded facilities or activities on the basis of sex, race, color, religion,
national origin, residence, age, height, weight, familial status, marital status or disability.
XI.LIABILITY
The GRANTEE hereby represents that it will defend any suit brought against either party that involves title, ownership,
or specific rights, including appurtenant riparian rights, of any lands controlled by the GRANTEE connected with or
affected by the project.
The GRANTEE is responsible for all claims, demands, judgments, and expenses, including attorney fees, from any and
all loss, damage, or injury to person or property, or death arising under or in any manner related to the Agreement, the
activities authorized by the Agreement or the use and occupancy of the premises, project area or facilities.
XII.CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of the GRANTEE’s
Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this
Agreement.
XIII.ANTI-LOBBYING
The GRANTEE shall not use any of the grant funds awarded in this Agreement for the purpose of lobbying as defined
in the State of Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an official of
the executive branch of state government or an official in the legislative branch of state government for the purpose of
influencing legislative or administrative action.”
XIV.DEBARMENT AND SUSPENSION
By signing this Agreement, the GRANTEE certifies to the best of its knowledge and belief that it, its agents, and its
subcontractors:
1.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any federal department or the state.
2.Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as
defined in 45 CFR 1185; violation of federal or state antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.
3.Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or
local) with commission of any of the offenses enumerated in subsection (2).
4.Have not within a three-year period preceding this Agreement had one or more public transactions (federal,
state, or local) terminated for cause or default.
XV.IRAN SANCTIONS ACT
By signing this Agreement, the GRANTEE is certifying that it is not an Iran linked business, and that its contractors are
not Iran linked businesses, as defined in MCL 129.312.
PR5756 (7/28/2021)4 of 7
XVI.AUDIT AND ACCESS TO RECORDS
The DEPARTMENT reserves the right to conduct a programmatic and financial audit of the project and may withhold
payment until the audit is satisfactorily completed. The GRANTEE will be required to maintain all pertinent records and
evidence pertaining to this Agreement, including grant funds, in accordance with generally accepted accounting
principles and other procedures specified by the State. The State or any of its duly authorized representatives must
have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of
inspection, audit, and copying. The GRANTEE will provide proper facilities for such access and inspection. All records
must be maintained for a minimum of seven years after the final payment has been issued to the GRANTEE by the
DEPARTMENT.
XVII.INSURANCE
The GRANTEE shall acquire and maintain insurance which will protect the GRANTEE from claims which may arise out
of or result from the GRANTEE’S operations under this Agreement, whether performed by the GRANTEE, a
subcontractor or anyone directly or indirectly employed by the GRANTEE, or anyone for whose acts may hold them
liable. Such insurance shall be with companies authorized to do business in the State of Michigan in such amounts
and against such risks as are ordinarily carried by similar entities, including but not limited to public liability insurance,
worker’s compensation insurance or a program of self-insurance complying with the requirements of Michigan law.
The GRANTEE shall provide evidence of such insurance to the DEPARTMENT at its request.
XVIII.OTHER SOURCES OF FUNDING
The GRANTEE agrees to notify the DEPARTMENT immediately if funding for the same or a substantially similar
project is received and to cease all activity under this Agreement until the difference in scope between projects is
identified and agreed upon by all parties.
The GRANTEE guarantees that any claims for reimbursement made to the DEPARTMENT under this Agreement must
not be financed by any source other than the DEPARTMENT under the terms of this Agreement. If funding is received
through any other source, the GRANTEE agrees to delete from GRANTEE's billings, or to immediately refund to the
DEPARTMENT, the total amount representing such duplication of funding.
XIX.ADVANCE AND REIMBURSEMENT
The DEPARTMENT will make payment to the GRANTEE as follows:
1.The DEPARTMENT will pay the GRANTEE a total amount not to exceed the amount on page 1 of this
Agreement, in accordance with the application. Any cost overruns incurred to complete the project activities
called for by this Agreement shall be the sole responsibility of the GRANTEE.
2.To be eligible for payment, the GRANTEE must submit a complete payment request to the DEPARTMENT on
form(s) provided by the DEPARTMENT and have satisfied all progress reporting requirements due prior to the
date of the payment request.
3.The GRANTEE may request up to fifty percent (50%) of the approved grant amount as an advance prior to
incurring costs. The advance amount requested must be reasonable in relationship to the project’s cash flow
and necessary for the success of the project. The entire advance amount must be earned and documented on a
reimbursement request before additional payments will be made to the GRANTEE.
4.The GRANTEE is required to submit documentation of all costs incurred to the project. Documentation of
expenditures must meet written DEPARTMENT requirements as specified in the MISGP Handbook for the year
the grant was issued or the most recent version of the MISGP handbook. The DEPARTMENT reserves the right
to request additional information necessary to substantiate payment.
5.The GRANTEE must submit a reimbursement request within six months of incurring project expense. The
reimbursement request must be for a specific identified time period and must contain all grant expenses that
have occurred during that time period. Expenses not submitted within the correct time period or older than six
months may be considered ineligible for payment.
6.The GRANTEE must be a registered vendor with the State of Michigan SIGMA Vendor Self Service (VSS)
system to receive payments. The registration website is:
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService. All grant funds will be paid by Electronic
Funds Transfer (EFT).
7.Due to the State’s year-end closing procedures, an estimate of expenditures from the GRANTEE’s last
reimbursement request through September 30 must be submitted to allow the State to complete its accounting
for that fiscal year. Advance notification regarding the due date for the estimate of expenditures will be sent to
the GRANTEE.
8.The DEPARTMENT will hold back 10% of the approved grant amount until review and approval of project
completion. Final payment of the remaining ten percent (10%) of the approved grant amount will be released
upon DEPARTMENT approval of the GRANTEE’s Final Narrative Report, Final Completion Scorecard, Final
Reimbursement Request and satisfactory project completion as determined by the DEPARTMENT.
XX.CLOSEOUT
A determination of project completion, which may include a site inspection and an audit, shall be made by the
PR5756 (7/28/2021)5 of 7
DEPARTMENT after the GRANTEE has satisfactorily completed the activities, and provided products and deliverables
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Upon issuance of final payment from the DEPARTMENT, the GRANTEE releases the DEPARTMENT of all claims
against the DEPARTMENT arising under this Agreement. Unless otherwise provided in this Agreement or by State
law, final payment under this Agreement shall not constitute a waiver of the DEPARTMENT’s claims against the
GRANTEE. All records must be maintained for a minimum of seven years after the final payment has been issued to
the GRANTEE by the DEPARTMENT.
The GRANTEE shall immediately refund to the DEPARTMENT any payments in excess of the costs allowed by this
Agreement.
XXI.CANCELLATION
This Agreement may be canceled by the DEPARTMENT, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the GRANTEE, or upon mutual Agreement by the
DEPARTMENT and GRANTEE. The DEPARTMENT may honor requests for just and equitable compensation to the
GRANTEE for all satisfactory and eligible work completed under this Agreement up until 30 days after written notice,
upon which time all outstanding reports and documents are due to the DEPARTMENT and the DEPARTMENT will no
longer be liable to pay the GRANTEE for any further charges to the grant.
XXII.TERMINATION
This Agreement may be terminated by the DEPARTMENT as follows:
1.Upon 30 days written notice to the GRANTEE:
a.If the GRANTEE fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation, or the rules promulgated thereunder, or other
applicable law or rules.
b.If the GRANTEE knowingly and willingly presents false information to the DEPARTMENT for the
purpose of obtaining this Agreement or any payment under this Agreement.
c.If the DEPARTMENT finds that the GRANTEE, or any of the GRANTEE’s agents or
representatives, offered or gave gratuities, favors, or gifts of monetary value to any official,
employee, or agent of the State in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this Agreement.
d.If the GRANTEE or any subcontractor, manufacturer, or supplier of the GRANTEE appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan Department
of Licensing and Regulatory Affairs or its successor.
e.During the 30-day written notice period, the DEPARTMENT shall withhold payment for any findings
under subparagraphs a through d, above and the GRANTEE will immediately cease charging to
the grant.
2.Immediately and without further liability to the DEPARTMENT if the GRANTEE, or any agent of the GRANTEE,
or any agent of any subcontract is:
a.Convicted of a criminal offense incident to the application for or performance of a State, public, or
private contract or subcontract;
b.Convicted of a criminal offense, including but not limited to any of the following: embezzlement,
theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or attempting
to influence a public employee to breach the ethical conduct standards for State of Michigan
employees;
c.Convicted under state or federal antitrust statutes;
d.Convicted of any other criminal offense that, in the sole discretion of the DEPARTMENT, reflects
on the GRANTEE’s business integrity; or
e.Added to the federal or state Suspension and Debarment list.
If the DEPARTMENT terminates this Agreement as provided in Section XXI, the DEPARTMENT may require the
GRANTEE to repay funds used in violation of this Agreement.
Failure of the GRANTEE to comply with any of the provisions of this Agreement shall constitute a material breach of
this Agreement. Upon breach of the Agreement by the GRANTEE, the DEPARTMENT, in addition to any other
remedy provided by law, may:
a.Terminate this Agreement; and/or
b.Withhold and/or cancel future payments to the GRANTEE under this Agreement or any other grant
projects administered by DEPARTMENT until the violation is resolved to the satisfaction of the
DEPARTMENT; and/or
c.Withhold action on all pending and future grant applications submitted by the GRANTEE and/or
d.Require repayment of grant funds paid to GRANTEE that were used in violation of this Agreement;
and/or
e.Require specific performance of the Agreement.
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