HomeMy WebLinkAboutResolutions - 2024.05.22 - 41215
AGENDA ITEM: Strategic Partnership Grant Agreement with Springfield Township – Rotary Park
and Mill Pond Connecting Pathway Project
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4122
Motion to approve the grant agreement and the Oakland County Parks grant of $115,000 to
Springfield Township for the Rotary Park and Mill Pond Park Connecting Pathway project; further,
the Oakland County Board of Commissioners authorizes the Chair of the Board to execute the
agreement on behalf of Oakland County; further there is no budget amendment at this time.
ITEM CATEGORY SPONSORED BY
Resolution Brendan Johnson
INTRODUCTION AND BACKGROUND
A top priority for Springfield Township is to have safe and accessible access to parks. The proposed
design would allow for a new, safe, and convenient pathway connecting one park to another by
creating a new path in Rotary Park that will connect to the boardwalk that will go through the newly
installed open bottomed culvert to connect with pathways in Mill Pond Park. The design will also
provide the public with access to the restored Shiawassee River.
Mill Pond Park is owned by Springfield Township. Rotary Park is currently owned by Oakland
County Parks; however, it is anticipated that the County will be transferring ownership of the park to
the Township at some point in 2024 or in early 2025 once the Mill Pond Dam removal and
restoration project is completed.
POLICY ANALYSIS
This is a request to approve an agreement between the Oakland County Parks and Recreation
Commission, as Grantor, and Springfield Township, as Grantee, to provide $115,000 to the
township in exchange for work to be done by the township for the Rotary Park and Mill Pond Park
Connecting Pathway project. Pursuant to the agreement, Springfield Township will provide
$603,990 toward the total cost of the project, which is estimated to be $718,990. With the creation of
the new pathway, this project will enhance residents' parks experiences through safety and
convenience.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Ward, Director Parks & Recreation
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Springfield Township Grant Agreement - Connecting Pathway
2. Exhibit A - Springfield Twp Connecting Pathway
COMMITTEE TRACKING
2024-05-14 Legislative Affairs & Government Operations - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
Page 1 of 6
COUNTY OF OAKLAND—PARK DEVELOPMENT AGREEMENT
SPRINGFIELD TOWNSHIP – ROTARY PARK AND MILL POND PARK CONNECTING
PATHWAY
This Agreement is between the County of Oakland, by and through, its statutory agent, the
Oakland County Parks and Recreation Commission (“OCPRC”) and the Charter Township of
Springfield, 12000 Davisburg Road, Davisburg, MI 48350 (“Grantee”).
The purpose of this Agreement is to provide funding to Grantee in exchange for the work to be
performed by Grantee for the below named project. The Parties agree to the terms and
conditions set forth in this Agreement.
Project Title (“Project”): Rotary Park and Mill Pond Park Connecting Pathway
Project Number:
Grant Amount (“Grant Amount”): One Hundred Fifteen Thousand Dollars ($115,000)
Grantee Match Amount (“Match Amount”): Six Hundred and Four Thousand Dollars
($603,990)
Total Project Amount: Seven Hundred and Nineteen Thousand Dollars ($718,990)
Start Date: Effective Date—the date the last Party to this Agreement signs the Agreement
End Date: Three years after the date the last Party to this Agreement signs the Agreement
By signing this Agreement, the below individuals certify they are authorized to sign this
Agreement on behalf of their organizations and the Parties will fulfill the terms of this
Agreement, including any attached Exhibits.
Grantee:
Name: Laura Moreau, Township Supervisor Date
Charter Township of Springfield
County of Oakland:
Name: David T. Woodward, Chairperson Date
Oakland County Board of Commissioners
Oakland County Parks and Recreation Commission:
Name: Ebony Bagley, Chairperson Date
Oakland County Parks and Recreation Commission
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1.Agreement Execution. Grantee is required to sign the Agreement and return it to the
contact person listed in Section 2 within sixty (60) calendar days of the date the Agreement
is issued to Grantee. If not, the OCPRC Chairperson may cancel this Agreement and the
monies allocated under this Agreement may be issued to another entity, in the County’s
sole discretion. This Agreement is not effective until both Parties sign the Agreement. The
“Effective Date” shall be the date the last Party signs the Agreement.
2.Contact Information. This Agreement shall be administered on behalf of the County by the
Planning & Resource Development Unit of the OCPRC. All notices, reports, documents,
requests, actions, or other communications required between the OCPRC and Grantee shall
be in writing and submitted to the contacts identified below. By written notice, the Parties
may designate a different contact with correlating information.
2.1. Grantee Contact
2.1.1. Organization: Charter Township of Springfield
2.1.2. Name/Title: Sarah Richmond, Director, Parks and Recreation
2.1.3. Address: 12000 Davisburg Road, Davisburg, MI 48350
2.1.4. Telephone Number: 248-846-6558
2.1.5. E-Mail Address: srichmond@springfield-twp.us
2.2. OCPRC Contact
2.2.1. Name/Title: Donna Folland, Chief of Planning, Oakland County Parks
2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328
2.2.3. Telephone Number: 248-736-9087
2.2.4. E-Mail Address: follandd@oakgov.com
3.Project/Project Period.
3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the
Project Period. Exhibit A is incorporated into this Agreement.
3.2. As defined in this Agreement, “Project Period” means the period of time beginning on
the Effective Date and ending on the End Date listed on page 1 of this Agreement.
3.3. Grantee shall complete the Project within the Project Period. Requests to extend the
Project Period must be made in writing a minimum of thirty (30) calendar days before
the Project Period ends. OCPRC may extend the Project Period, in its sole discretion,
and the extension must be codified in an amendment to this Agreement.
4.Grantee Reporting Requirements:
4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative
report and summary of Project expenditures, in accordance with instructions provided
by OCPRC.
4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting
documentation, including a final reimbursement request and narrative report, and
copies of written materials and/or photographs of grant recognition signs in
accordance with the instructions provided by OCPRC.
5.Payments/Advances/Project Closeout. OCPRC shall make payments of the Grant
Amount to Grantee as follows:
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5.1. OCPRC shall pay the Grantee fifty percent (50%) of the Grant Amount listed on page
1 of this Agreement within thirty (30) calendar days of the Effective Date. The
remaining fifty percent (50%) of the Grant Amount shall be paid by Oakland County
within thirty (30) calendar days of the date the Project is complete in accordance
with Section 4. Any cost overruns incurred to complete the Project shall be the sole
responsibility of the Grantee. To be eligible for payment, Grantee must submit a
complete payment request to OCPRC on form(s) provided by OCPRC and have
satisfied all progress reporting requirements due prior to the date of the payment
request.
5.2. Grantee shall submit documentation of all costs incurred, including the value of match
and donations made to the Project.
5.3. OCPRC reserves the right to request additional information necessary to
substantiate payments.
5.4. Grantee shall be a registered vendor with the County of Oakland to receive payments.
Registration can be accomplished by completing a vendor registration through the
Oakland County Vendor Registration link on the County Web site. All grant funds will be
paid by ACH or Check.
5.5. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or
subcontractors. Grant Amounts shall only be paid to Grantee.
5.6. OCPRC shall hold back ten percent (10%) of the Grant Amount until Project Closeout set
forth in this Section. Final payment of the remaining ten percent (10%) of the Grant
Amount will be released upon OCPRC’s approval of Grantee’s Final Report and
satisfactory Project completion as determined by OCPRC, in its sole discretion.
5.7. A determination of Project completion, which may include a site inspection and an
audit, shall be made by OCPRC after Grantee has met any match obligations,
satisfactorily completed the activities, and provided products and deliverables
described in Exhibit A.
5.8. Grantee shall immediately refund to OCPRC any payments in excess of the costs
allowed by this Agreement.
5.9. Upon issuance of final payment from the OCPRC, Grantee releases the County, OCPRC,
and its employee and officers of all claims against the County/OCPRC arising under this
Agreement. Unless otherwise provided in this Agreement or by State law, final
payment under this Agreement shall not constitute a waiver of the County’s claims
against Grantee.
6.Grantee Assurances/Responsibilities.
6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances,
and regulations in the performance of this Agreement.
6.2. Grantee shall obtain all necessary permits and licenses for construction and
maintenance of the Project. Grantee shall solely determine what permits or licenses
are required for the Project, secure the needed permits or licenses, and remain in
compliance with such permits or licenses. Grantee shall retain a copy of all permits or
licenses and make them available to the County upon request.
6.3. Grantee shall have control of the Project area through fee simple title, lease, or other
recorded interest, or have written permission from the owner of the Project area to
complete Project activities.
6.4. Grantee shall abide by all State and federal threatened and endangered species
regulations when completing Project activities.
Page 4 of 6
6.5. Grantee shall not discriminate against an employee or an applicant for employment in
hiring, any terms and conditions of employment or matters related to employment
regardless of race, color, religion, sex, sexual orientation, gender identity or expression,
national origin, age, genetic information, height, weight, disability, veteran status,
familial status, marital status or any other reason, that is unrelated to the person's
ability to perform the duties of a particular job or position, in accordance with
applicable federal and state laws. Grantee further agrees that any subcontract shall
contain non-discrimination provisions, which are not less stringent than this provision
and binding upon any and all subcontractors. A breach of this covenant shall be
regarded as a material breach of this Agreement.
6.6. Grantee shall require that no individual be denied access to the Project or Project
activities on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, national origin, age, genetic information, height, weight, disability, veteran
status, familial status, or marital status.
6.7. Grantee is solely responsible for all activities performed under this Agreement and for
the construction and maintenance of the Project. Grantee shall be the sole point of
contact regarding contractual matters for the Project, including payment of any and all
charges resulting from the Project.
6.8. Grantee shall require all contractors and subcontractors constructing or performing the
Project to comply with this Agreement.
6.9. Grantee shall ensure all contractors and subcontractors constructing and performing
the Project are qualified to perform such work.
6.10. Grantee shall be solely responsible for the installation, operation, repair, and
maintenance of the Project.
6.11. All records related to the Project must be maintained for a minimum of seven (7)
years after the final payment has been issued to Grantee by the County.
7.Liability.
7.1. The County/OCPRC is not liable or required to install, operate, repair, maintain, or
contribute to the installation, operation, repair, or maintenance of the Project and any
associated Project activities.
7.2. Grantee shall defend any Claim brought against either Party that involves the Project or
associated Project activities or that involves title, ownership, or other specific rights of
real property controlled by Grantee and relates to the Project.
7.3. Grantee is responsible for all Claims arising under or in any manner related to the
Agreement, the activities authorized by the Agreement, or the use and occupancy of
the Project.
7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints,
demands for relief or damages, lawsuits, causes of action, proceedings, judgments,
deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, amounts paid in settlement, and/or other
amounts or liabilities of any kind which are incurred by or asserted against a Party, or
for which a Party may become legally and/or contractually obligated to pay or defend
against, whether direct, indirect or consequential, whether based upon any alleged
violation of the federal or the state constitution, any federal or state statute, rule,
regulation, or any alleged violation of federal or state common law, whether
commenced or threatened.
Page 5 of 6
7.5. Performance of this Agreement is a governmental function. This Agreement does not,
and is not intended to, impair, divest, delegate, or contravene any constitutional,
statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of
the Parties. Nothing in this Agreement shall be construed as a waiver of governmental
immunity.
8.Insurance. The Grantee shall acquire and maintain insurance or a program of self-
insurance, which Grantee deems necessary, to protect it from liability related to
construction and/or operation of the Project. The County/OCPRC shall not obtain any
insurance or provide any self-insurance for construction and/or operation of the Project.
9.Audit and Access to Records. OCPRC reserves the right to conduct programmatic and
financial audits of the Project and may withhold payment until the audit is satisfactorily
completed. Grantee shall maintain all pertinent records and evidence pertaining to this
Agreement, including grant and any required matching funds, in accordance with generally
accepted accounting principles and other procedures specified by OCPRC. OCPRC or any
of its duly authorized representatives must have access, upon reasonable notice, to such
books, records, documents, and other evidence for the purpose of inspection, audit, and
copying. Grantee shall provide proper facilities for such access and inspection. All records
must be maintained for a minimum of seven (7) years after the final payment has been
issued to Grantee by OCPRC.
10.Assignability. Grantee shall not assign or transfer any interest in this Agreement without
prior written authorization of OCPRC.
11.Changes. Any changes to this Agreement requested by Grantee shall be made in writing
and sent to the contact listed in Section 2 of this Agreement. OCPRC may approve or
deny such change, in its sole discretion. Any changes related to the grant amount or any
other financial component of this Agreement will require an amendment to be executed
in the same manner as this Agreement. Any changes not related to the grant amount or
any other financial component of this Agreement, including but not limited to,
modifications to Project scope or Project Period extensions, can be made by amendment
at the discretion of and signed by the OCPRC Chairperson.
12.Termination.
12.1. Failure by Grantee to comply with any provision of this Agreement shall be a
material breach of this Agreement. Upon breach of the Agreement by Grantee,
OCPRC may, in addition to any other remedy provided by law:
12.1.1. Terminate this Agreement;
12.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant
projects until the violation is resolved to the satisfaction of OCPRC;
12.1.3. Withhold action on all pending and future grant applications submitted by
Grantee; or
12.1.4. Require specific performance of the Agreement.
12.2.Upon the date of termination, all outstanding reports and documents are due to
OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse
Grantee any outstanding Grant Amounts.
13.Governing Laws/Consent to Jurisdiction and Venue. This Agreement shall be governed,
interpreted, and enforced by the laws of the State of Michigan, excluding Michigan’s conflict of
law principles. Except as otherwise required by law or court rule, any action, complaint, lawsuit,
or other legal or equitable proceeding brought to enforce, interpret, or decide any Claim, as
defined herein, arising under or related to this Agreement shall be brought in the Sixth Judicial
Page 6 of 6
Circuit Court of the State of Michigan, the 50th District of the State of Michigan, or the United
States District Court for the Eastern District of Michigan, Southern Division, as dictated by the
applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is
proper in the courts set forth above. The choice of forum set forth above shall not be deemed
to preclude the enforcement of any judgment obtained in such forum or taking action under
this Agreement to enforce such judgment in any appropriate jurisdiction.
14.Entire Contract. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other prior oral or written
understandings, communications, agreements, or contracts between the Parties regarding
the subject matter of this Agreement. The language of this Contract shall be construed as a
whole according to its fair meaning and not construed strictly for or against any Party.
2024 OCP Grant Program
Congratulations on receiving funding through the 2024 Oakland County Parks Strategic Grant Program.
Please complete the attached form to provide relevant details regarding your project and submit
attachments and supporting documents along with this form as ONE PDF document if possible.
A.Grantee/Project Information
1. Project Title:
2. Oakland County City, Village or Township Name:
3. Census Tract:
4. Name of Primary Grant Contact:
Address:
Primary Contact Phone:
Primary Contact E-Mail Address:
5.Please list any project partners:
EXHIBIT A
B. Financial Information
Grant Amount:
Match Amount:
Match Source(s):
Projected Budget (if more lines are needed, please attach as additional document):
Scope Item Quantity Total Amount
Total project budget:
C.Additional Project Info
1.Indicate if and where this project is addressed in relevant community planning documents, which may
include: 5-Year Parks and Recreation Master Plan, Capital Improvement Plan, Park Master Plan, Community
Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant
online planning documents or add relevant pages to application PDF document. (100 word maximum)
EXHIBIT A
2. Proposed Project Dates
Anticipated Start Date:
Anticipated End Date:
3. Select the type of site control the applicant has over the site where the project is to be completed:
Fee simple
Less-than-fee-simple (explain): (text field)
Lease
License
Easement
Other (explain):
4. Final Report & Reimbursement
This is a reimbursement program. The community will receive fifty percent (50%) of the grant amount
when the grant agreement is executed. The County will hold back ten percent (10%) of the grant amount
until Project Close Out as defined in the grant agreement. Final payment of the remaining ten percent (10%)
will be released upon the County's approval of the grantee's final report and satisfactory project completion
as defined by the County.
Please check here to acknowledge that this is a reimbursement grant and that a final report will
be required to release the final ten percent (10% ) of grant funds.
D. Project Description
1. Describe the physical location of the proposed project and ownership of the property. (250 words max)
2. Describe the project design and why it was chosen. (250 words max)
EXHIBIT A
3. Provide a relevant history/background information (including any environmental concerns). (250 words max)
4. Describe the community need for the project. (250 words max)
EXHIBIT A
6. Does the project positively impact equity and justice and/or provide parks and recreation services that feel
safe and welcoming to everyone? If so, please summarize here. (250 word max)
7. Does the project consider sustainable design/construction practices and help build community resilience
and adaptation to climate change? If so, please summarize here. (250 word max)
8. Does the project increase access to spaces and experiences that promote physical, mental, and social health
for all? If so, please summarize here. (250 word max)
9. Has any public engagement been done around this project yet? If so please summarize here.
EXHIBIT A
10. Describe how the project will be managed and maintained long-term, including any equipment or staffing
needs and how they will be addressed.
11. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that
will be incorporated into the project.
12. Select whether or not the park or facility has any required entrance fees – annual, daily, non-resident, etc.
No fees for park use
Non-resident annual or daily fee
Annual or daily fee for residents and non-residents
Other (explain):
13. Select the ways in which people can access the site:
Automobile only
Automobile
Bicycle on-street
Dedicated bike lane
Sidewalk
Nearby bus stop (within ¼ mile)
EXHIBIT A
E.Attachments
If possible please use the “Combine Files into one PDF” tool to combine your materials into one PDF
document. If you don’t have the ability to do so, individual files will still be accepted. Email all attachments to
Kate Layton at laytonk@oakgov.com. Put your community name in the subject line of the email.
Requested Attachments:
1.Project location map
2.Site plan or site map
3.Optional - Letters of Support
4.Optional - Other Materials
a)Design drawings/specifications
b)Photographs with captions that indicate the relevant content of the
photo
Submission
Completed forms should be e-mailed to Kate Layton at laytonk@oakgov.com. If your file size is too large
to e-mail, reach out to Kate or Donna for file-sharing options.
Contact Information:
Donna Folland
Supervisor – Planning and Resource Development
(248) 736-9087
follandd@oakgov.com
Kate Layton
Parks Advisor – Planning
laytonk@oakgov.com
EXHIBIT A
Mill Pond Dam Removal and Restoration
Mill Pond Park Conceptual Masterplan
Davisbu
r
g
R
o
a
d
Rotary Park
Springfield Oaks Golf
Course
Pickleball Courts and
Shade Structure
New Park Pavillion
New Park Entrance SignBenches
Restored Stream
Corridor, Typ.
Fence Enclosed
Storage and Lean-to
Deck/Patio with Pergola
Boardwalk
Gravel River Access
Stream Culvert and
Trail Crossing
Wetland Trail, Typ.
Wetland Overlook, Typ.
0 100 200 400 FT.
New Swing Set
Restored Wetland Area, Typ.
Viewing Platform
Wetland Area Adjacent
to Golf Course
EXHIBIT A
Mill Pond Dam Removal and Restoration
Mill Pond Park Conceptual Birdseye
EXHIBIT A
Mill Pond Dam Removal and Restoration
Conceptual View From Davisburg Road
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A