HomeMy WebLinkAboutResolutions - 2024.05.22 - 41216
AGENDA ITEM: Application to the State Court Administrative Office for the FY 2025 Adult Treatment
Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4078
Motion to approve the grant application to the State Court Administrative Office for the FY 2025
Michigan Hybrid DWI/Drug Court Program (Adult Treatment Court) in the amount of $333,275 for
the period of October 1, 2024 through September 30, 2025.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Adult Treatment Court (ATC) is a Hybrid / DWI Court that applies alternative
judicial proceedings to chemically abusing and dependent, non-violent, adult felony offenders that
have met established eligibility criteria for admittance. The program is voluntary and intensive by
design, combining the implementation of evidence-based treatment supports with court-ordered
supervision and case management services. The ATC aims to rehabilitate, and then successfully
reintegrate, these high-risk individuals back within the community with the goal of reducing
recidivism and avoiding any unnecessary terms of jail or imprisonment. This is the 23rd year of this
program in Oakland County.
The Circuit Court seeks to apply to the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program for MDCGP Grant and Edward Byrne Memorial Justice Assistance Grant in
the amount of $333,275.00 for the grant period of October 1, 2024 through September 30, 2025.
The total program funding for the Adult Treatment Court (ATC) is $376,515, in grants and other
funding. The court intends to continue the ATC to deal with problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising system costs, and the increase in jail days
ordered. SCAO is allowing Circuit Court to consolidate its mental health component into this ATC
grant via a mental health “track” of the ATC, in order to avoid certification requirements which are
not feasible for our drug court to meet at this time. The grant funds that were previously obtained
through the mental health grant have been requested in this Adult Treatment Court grant application
to service the mental health participants of the ATC. The application proposes to fund treatment,
testing, and liaison services testing for Adult Treatment Court participants. The MDCGP and Byrne
combined grant application provides funding for drug testing supplies and kits, contractual services
for individual and family treatment. The grant application also provides funding for contractual
services from Oakland Community Health Network (OCHN) in the form of a Court Liaison position,
as well as a Peer Recovery Coach, which serves and assists the ATC Team via assessments, court
testimonies, consultations, progress updates, crisis intervention, community referrals, and
coordinates care throughout OCHN’s network of Core Provider Agencies (CPA), bridging the gaps
between the Court and Mental Health systems.
The grant application has completed the Grant Review Process in accordance with the Grants
Policy.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off ATC
2. ATCandATCByrne Combined Application Redacted
3. Proxi ATC FY25
4. Byrne_AssuranceCertifications
5. FY2025ByrneJAGGrantAttachment_Final
COMMITTEE TRACKING
2024-05-14 Public Health & Safety - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00148
GRANT NAME: FY2025 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Application (Greater than $50,000)
DATE: 05/03/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved. – Sheryl Johnson (05/01/2024)
Human Resources:
Approved by Human Resources. Continues 2 positions with no changes. HR action not needed. – Heather Mason
(04/30/2024)
Risk Management:
Approved. No County insurance requirements – Robert Erlenbeck (04/30/2024)
Corporation Counsel:
Approved. – Heather Lewis (04/30/2024)
36556 - FY24 Michigan Drug Court Grant Program (MDCGP) for Oakland36556 - FY24 Michigan Drug Court Grant Program (MDCGP) for Oakland
County Sixth Circuit Court (CO6) County Sixth Circuit Court (CO6)
Application DetailsApplication Details
Funding Opportunity: 36103-Fiscal Year 2025 State and Federal Grant Application
Funding Opportunity Due Date: May 31, 2024 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Ms.
SalutationSalutation
Christina
First NameFirst Name
A
Middle NameMiddle Name
Bujak
Last NameLast Name
Title:
Email*:
Address*:
Manager Court Business
Operations
1200 N. Telegraph Rd
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341-0404
Postal Code/ZipPostal Code/Zip
Phone*:(248) 452-9564
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:WebGrantsAccessFormExternalBujaksigned.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
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Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:(248) 858-0950
###-###-#######-###-####
Ext.Ext.
Fax:(248) 858-1999
###-###-#######-###-####
FY 25 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
NA
Please pick your program type*:
Federal Tax ID *:
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
Region*:
Chief Judge *:
Court:
Building:
Street Address*:
City, State and Zip code *:
Email Address*:
Program Judge 1 Name*:
Oakland
Adult Circuit Drug Court
38-6004876
2018-05
Region 6
Hon. Jeffery S. Matis
1200 N Telegraph Rd.
Pontiac, MI. 48341
Hon. Phyllis C.
McMillen
Number of years as a program judge.*:>2 years
Court:
Program Judge 1 Email Address*:
Program Judge 2 Name:
Hon. Yasmine I. Poles
Number of years as a program judge.:>2 years
Court:
Program Judge 2 Email Address:
Program Judge 3 Name:
Hon. Kameshia D.
Gant
Number of years as a program judge.:>2 years
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Court:
Program Judge 3 Email Address:
Program Judge 4 Name:
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:
Court:
Email*:
Financial Officer*:
Project Director*:
Court:
Building:
Street Address*:
City, State, Zip code*:
Project Director E-mail Address*:
Project Director Phone Number*:
Authorizing Official (individual who will
sign the grant contract) Name*:
Authorizing Official E-mail Address*:
Authorizing Official Phone Number*:
Authorizing Official Title *:
Richard Lynch
Brian Lefler
Christina Bujak
1200 N. Telegraph Rd
Pontiac Mi 48341
248-462-4887 EExxtt..
David Woodward
248-858-0100 EExxtt..
Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Funds
How many years has the program been
operational? :
23
When does your program plan to begin
accepting participants? :
What is the program's capacity? :150
What is the current number of active
participants? :
101
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Adult Treatment Court (ATC) is a Hybrid / DWI Court that applies alternative judicial proceedings to chemically abusing and
dependent, non-violent, adult felony offenders that have met established eligibility criteria for admittance. The program is voluntary and intensive
by design, combining the implementation of evidence-based treatment supports with court-ordered supervision and case management services.
The ATC aims to rehabilitate, and then successfully reintegrate, these high-risk individuals back within the community with the goal of reducing
recidivism and avoiding any unnecessary terms of jail or imprisonment.
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The ATC incorporates a non-adversarial team approach and is led by three Oakland County Circuit Court Judges. The team also includes a
program coordinator, Michigan Department of Corrections probation agents, members of the Oakland County Prosecutor’s Office, defense advisor,
Oakland County Community Corrections, various representatives from local mental health treatment providers, peer support mentor, data analyst,
as well as other stakeholders from within the Court and from the community. Each team member is tasked with protecting the rights of the
individual, while also being held to the highest standard in terms of maintaining participant confidentiality. Team members are further responsible
for understanding State of Michigan legislation as it relates to problem-solving courts, keeping current with trainings and new developments in the
substance use, mental health, and criminal justice fields, as well as adherence to the established best practices, essential elements, and guiding
principles of treatment courts.
The ATC program consists of two separate tracks, one track serving participants diagnosed with a straight substance use disorder (SUD), and
another that is designed for those who have a co-occurring diagnosis (SUD combined with another mental health disorder). Each track, while
unique in its focus and approach, consists of five phases and averages a total of 15 months in length. Each phase is designed to work in
conjunction with the participant’s individualized treatment plan and promote long-term, sustained recovery efforts, while still protecting the safety
interests of both the individual and community. Every participant is required to submit to random drug testing in each phase, in addition to other
phase-specific tasks. Phase compliance is monitored by the participant’s assigned MDOC probation agent, with the participant being required to
report regularly for Status Review Hearings in front of the assigned Judge.
The ATC program has long relied upon the support of grant funding organized through the State Court Administrative Office (SCAO) to be able to
provide services to this population in distress. The financial support offered through SCAO would be used to assist in several areas of program
need, including the costs that are associated with personnel, contractual services, program supplies, as well as training and travel. First, in terms of
personnel costs, grant funds would assist with helping to cover both salaries and fringe benefits for a program coordinator, business analyst /
DCCMIS administrator, and a technical office specialist, whom are all tasked with running the daily business operations of the program, while
also ensuring that compliance standards are upheld. Next, the support would aid in helping to cover and offset expenses related to contractual
services, which are necessary to the functional operation of the program. Contractual services used within the administration of our Adult
Treatment Court program include substance abuse and mental health screenings (as provided through our contracted OCHN Liaison), substance
abuse testing, peer recovery support services, and other treatment supports such as individual and group therapy, psychiatric evaluations,
Relapse “Tune Up” Weekends, and medication assisted treatment (MAT) services. Finally, the financial grant assistance would allow for
reimbursement for both program supplies, such as incentives for our participants, as well as travel and training for our staff members. These
requested line items would allow the program to provide continued encouragement and recognition for the efforts of those in our care, while also
equipping our staff with the tools that they need, such as the ability to participate in the annual MATCP conference, to be able to continue to offer
high-level support to our participants.
In conclusion, the assistance offered through SCAO allows for continued program operation, as the program would otherwise not be able to be fully
funded through local means. With the recent rise in our program census over the last few years and the ever-changing needs and expectations of
our clients, the program is attempting to utilize solution-focused problem-solving efforts to help meet our increasing funding demands. In addition to
the state grant funds being requested through the Michigan Drug Court Grant Program, our court is also asking to be considered for SCAO-
administered federal grant funds though the Office of Highway Safety Planning and Edward Byrne Memorial Justice Assistance Grants, as well as
exploring outside options that may be available through the American Rescue Plan Act (ARPA) to be able to enhance or build program services
that would fall outside of the scope of this grant request.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
Byrne JAG,MDCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$328,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
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What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
While we have received some notification of price increases coming for contractual services in the upcoming fiscal year, the larger need for
additional funding comes with the rising costs associated with employee salaries, which are based on projected earned merit increases and / or
expected “cost of living” adjustments for the two positions that we are requesting be covered through grant assistance. Noted below, please find
examples of increases for both contractual services and personnel costs, along with current rates from FY2024 and projected rates for FY2025.
Additionally, our program has shown steady growth in participation. To continue to serve the increasing number of individuals seeking assistance
we will need additional funding.
Contractual Services:
Treatment Services (Community Programs, Inc.): FY2024 Relapse “Tune Up” Weekends are billed at $425.00 / FY2025: Relapse “Tune Up”
Weekends will be billed at $450.00
Testing: Averhealth, our drug testing vendor has requested an increase in fees, and let us know that with our next contract renewal the rate will
increase, however we do not have the new price list from them as of this application date but anticipate a 5-10% increase dependent on service.
An updated price list will be available by contract start.
Personnel
Michelle Crenshaw (Technical Office Specialist): Hourly salary is approximately $28.60 in FY2024 and we expect this to increase to $29.17 in fiscal
25. Additionally, we are in process of hiring a new Treatment Court Coordinator who will replace Nate Gilling and Candace Sereno’s part-time
capacity and will be devoted 100% to the program. That position is in process of being filled as of the application date. The hourly salary range is
between $26.33-$35.28. In addition, given the recent change allowing greater participation in treatment court, the program may need to add a
clerical part-time position at the approximate rate of $21.67 per hour by the begining of FY25.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Additional funding is being requested for FY2025. Our program continues to operate at a high census with 101 current participants in our Adult
Treatment Court as of April 3, 2024. This will now be the third year in a row where our census has averaged over 100 active participants in the
program (FY2022: average census of 102 / 189 total participants served; FY2023: average census of 108/ 203 total participants served; FY24 to
date: 103/144), which is up from an average census of approximately 79 participants and 129 total participants served per year over the period of
FY2020 through FY2022. With this high census, which in large part has come as the result of legislation changes relating to MCL 257.625, it has
become increasingly difficult to stretch our available funds wide enough to effectively serve the large client population entrusted to our care. In
other words, while extremely appreciative, we have received the same grant award of $279,000.00 for several consecutive years despite the
population being served increasing by over 50% in FY2022 and FY2023. This means that the available support per participant in our program
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went from approximately $2,180.00 per person ($279,000.00 / 128 participants for FY2019 through FY2021) to about $1,374.00 ($279,000.00 /
189 participants for FY2023), with FY2025 projections leading to an even further anticipated decrease.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
Yes
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
The program does utilize Oakland County General Fund dollars and utilizes some Community Corrections resources. The Circuit Court will be
applying for federal funding through SCAO as we did in FY24. We have no confirmation that we will recieve any additional funding through the
federal grant.
Federal Funding Application (Must be completed if requesting federal funding)
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
Yes
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
Yes
I understand that by selecting no to the
question above, my program will not be
considered for OHSP or Byrne JAG funds. :
No
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
Yes
Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Yes
Does your county have an Equal
Employment Opportunity Plan (EEOP)?:
Yes
When was the plan formulated? :05/31/2024
Number of Court Employees :350
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
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Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
SAM Screenshot.png
Will your program collect program income
during the fiscal year? :
Yes
What is the anticipated amount of program
income you will collect during the fiscal
year?:
$600.00
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.):
Yes
If yes, include name and role within the
program:
Remele Penick will be assisting with financial reporting & grant administration. We expect to have a new judge joining the program 1/25 as Judge
McMillen will retire. We are interviewing for a coordinator position, we have several applicants.
Does this person handle any financial
aspect of the grant? :
Yes
If yes, please detail their involvement:
Will assist with grant reporting.
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
If yes, please describe :
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits? (check all that
apply):
Financial Statement Audit,Single Audit under 2 CFR Part 200
On the most recent audit, what was the
auditor's opinion?:
Qualified Opinion
Were material weaknesses noted in the
report?:
Yes
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Were the material weaknesses related to
an SCAO grant? :
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
Please specify the corrective action:
None related to an SCAO grant
Financial Management System
Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Yes
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Yes
Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Yes
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Yes
Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Yes
Procurement
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
are designed to avoid unnecessary or duplicative purchases?,include standards of conduct that address conflicts of interest?,provide for analysis of lease verses
purchase alternatives?,set out a process for soliciting goods and services?
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Yes
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Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Yes
Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Yes
Subrecipient
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
N/A- Applicant doesn't make subawards
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
N/A- Applicant doesn't make subawards
Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
N/A- Applicant doesn't make subawards
Other Federal Risk
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
No
List the agency and the reasons for :
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
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On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
Yes
Name*:Christina Bujak
Title*:Court Business Manager
Phone*:248-462-4887
Date*:04/23/2024
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
In process of hiring (full-time employee): Treatment Court Coordinator; In this position, 100% of time will be spent working on this grant. The hourly
rate for this position will be between $26.34-$35.28/hour. The coordinator performs the general job duties of budget and grant management, staff
oversight and training, program eligibility screenings, coordination of bi-weekly case conferences and judicial sessions, facilitation of quarterly
business meetings, quality control, coordination of treatment services, as well as preparation and maintenance of program policy and procedures.
This position is 100% funded by the grant. (Total Request of $65,000)
Michelle Crenshaw (full-time employee: Technical Office Specialist; In this position, 100% of time will be spent working on this grant. The hourly rate
for this position is currently $29.17/hour. The general responsibilities of this position include data entry into the DCCMIS system and file
maintenance. Ms. Crenshaw will serve as an assistant and back up to both the Business Analyst and Treatment Court Coordinator. This position is
100% funded by the grant. (Total Request of $59,500.00)
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
In Process (full-time employee): Treatment Court Coordinator (Youth and Family Casework Supervisor); Fringe benefits for this position are paid
according to the Oakland County Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total
Request of $35,000)
NameName PositionPosition ComputationComputation RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
New Coordinator TBD; MichelleNew Coordinator TBD; Michelle
CrenshawCrenshaw
Coordinator, Technical OfficeCoordinator, Technical Office
SpecialistSpecialist
See BelowSee Below $124,500.00$124,500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $124,500.00$124,500.00
$124,500.00 $0.00 $0.00 $0.00 $124,500.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$74,000.00$74,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $74,000.00$74,000.00
$74,000.00 $0.00 $0.00 $0.00 $74,000.00
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Michelle Crenshaw (full-time employee): Technical Office Specialist; Fringe benefits for this position are paid according to the Oakland County
Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total Request of $39,000)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with
both Av e rHe alth and RESULTS (Oakland County Sheriff’s Department) for these services.(Total Request of $15,000.00)
$5-$50 per test dependent on service ordered
OCHN Liaison and Peer Recovery Coach
These requested funds will be used to support the positions of a full-time OCHN Liaison and a part-time Peer Recovery Coach, both of which
fall under allowable expenses within consultant / contractor fees. The OCHN Liaison and Peer Recovery Coach are both contracted through
Oakland Community Health Network through the establishment of an Inter-Local Governmental Agreement. The OCHN Liaison is tasked with
assisting the program by aiding with training, participant eligibility screenings, substance abuse and mental health assessments, treatment
coordination of client services, community referrals, consultations, and crisis intervention.
- The OCHN Liaison is paid at a rate of approximately $30.00/hour with an upper cost of this position of $60,000.00 per fiscal year for 2000
hours. The Peer Recovery Coach position is assigned to help participants find appropriate sober supports and crisis prevention services.
- The Peer Recovery Coach is paid at a current rate of $32.00/hour with an upper cost of this position of $25,000.00 per fiscal year for
770 hours. In addition the OCHN Peer Recovery Coach will bill mileage at approximately .50 per mile with an estimated 660 miles per yr.
We have been informed by OCHN that due to the high number of participants OCHN will need to add an additional staff member. The details of
the rate are not yet clear but the total amount is not expected to exceed the requested amount. (Total Request of $85,000.00)
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, psychiatric evaluations, Relapse
“Tune Up” Weekends, and medication assisted treatment (MAT) services. Providers for these services may include Easter Seals, Oakland
Family Services, or Community Programs, Inc., each of whom have local offices in the Oakland County area. Treatment services handled
through “private pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the agencies.
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest
Other Grant orOther Grant or
FundingFunding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealth/AverTest; RESULTSAverHealth/AverTest; RESULTS $5-$50 per service$5-$50 per service $25,000.00$25,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $25,000.00$25,000.00 ContractorContractor
OCHN Liaison andOCHN Liaison and
Peer RecoveryPeer Recovery
CoachCoach
Oakland Community HealthOakland Community Health
Network (OCHN)Network (OCHN)
$30-$37 per hour$30-$37 per hour $85,000.00$85,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $85,000.00$85,000.00 ContractorContractor
TreatmentTreatment
ServicesServices
Easter Seals; Oakland FamilyEaster Seals; Oakland Family
Services; CommunityServices; Community
Programs, IncPrograms, Inc
$125 - $500 per$125 - $500 per
session/day persession/day per
serviceservice
$5,500.00$5,500.00 $40,000.00$40,000.00 $0.00$0.00 $0.00$0.00 $45,500.00$45,500.00 ContractorContractor
$115,500.00 $40,000.00 $0.00 $0.00
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- Intake fee up to $300.00;
- Individual therapy up to $250.00 per session;
- Group therapy up to $125.00 per session;
- Psychiatric evaluation up to $300.00;
- MAT services up $300.00 per session;
- Intensive Outpatient Treatment up to $200.00 per day;
- Relapse “Tune Up” Weekends up to $450 per day
- Partial Hospitalization up to $300.00 per day;
- Residential services up to $400.00 per day;
- Withdrawal management up to $500.00 per day
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Adult Treatment Court. Incentives
are figured at $15.00 per phase completed at 5 phases per participant totaling $75.00 per individual. 200 total participants (projected FY2024) x
$75.00 equals a total incentive request of $15,000. (Total request of $15,000.00)
Office Supplies
Supplies are generally purchased through Office Deport by means of the Oakland County General Fund and could include items such as paper,
pens, ink, folders, binders, and graduation supplies, etc. There is no funding request for this line item.
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
IncentivesIncentives See BelowSee Below $15,000.00$15,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $15,000.00$15,000.00
Office SuppliesOffice Supplies See BelowSee Below $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $2,000.00$2,000.00
$15,000.00 $0.00 $2,000.00 $0.00
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See BelowSee Below $4,275.00$4,275.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,275.00$4,275.00
Bus PassesBus Passes See BelowSee Below $0.00$0.00 $1,240.00$1,240.00 $0.00$0.00 $0.00$0.00 $1,240.00$1,240.00
$4,275.00 $1,240.00 $0.00 $0.00
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Bus Passes - Total Request of $1,240.00
These requested funds will be used to purchase SMART public transportation bus passes for participants to travel to / from court sessions,
treatment appointments, employment, etc. The bus passes are purchased at the rate of 20 x $5.00 for a 24-hour pass (total of $100.00), 20 x
$22.00 for a 7-day pass (total of $440.00), and 10 x $70.00 for a 31-day pass (total of $700.00).
MATCP Conference – Total Request of $4,275.00
These requested funds will be used to pay for program staffers to participate in the conference including:
Registration fees of up to $495.00 per person
Lodging up to $85.00 per night (x2 nights), estimated at approximately $850.00 total for attendees
Mileage (paid at .67 cents per mile or up to the SOM premium rate).
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $333,275.00$333,275.00 $41,240.00$41,240.00 $2,000.00$2,000.00 $0.00$0.00 $376,515.00$376,515.00
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Certifications and Assurances:
These Certifications and Assurances are applicable to the Applicant and all subcontractors of the
Applicant. It is the Applicant’s responsibility to ensure that subcontractors are adhering to the
Certifications and Assurances. Failure to do so may result in termination of grant funding or other
remedies.
A. Certifications:
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Acceptance of this Agreement provides for compliance with certification
requirements under 28 C.F.R. Part 69, "New Restrictions on Lobbying," 28 C.F.R. Part 67,
"Government-wide Debarment and Suspension (Non-procurement),” and 28 C.F.R. Part 83,
“Government-wide Requirements for Drug-Free Workplace (Grants)."
B. Lobbying:
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 C.F.R. Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 C.F.R. P art
69, the Applicant certifies that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of any federal grant, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement;
2. If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal grant or cooperative agreement, the Applicant shall complete and
submit federal Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its
instructions; and,
3. The Applicant shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose
accordingly.
C. Debarment, Suspension and Other Responsibility Matters (Direct Recipient):
Pursuant to Executive Order 12549, Debarment and Suspension, and implemented at 2 C.F.R. Part
2867, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 2867,
Section 2867.20(a):
1. The Applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily
excluded from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Have not within a two-year period preceding this application been convicted of a felony
criminal violation under any Federal law, unless such felony criminal conviction has been
disclosed in writing to the Office of Justice Programs (OJP) at
ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has
2
received a specific written determ ination from OJP that neither suspension nor
debarment of the applicant is necessary to protect the interests of the Michigan State
Police (MSP) and U.S. Government in this case.
d. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and,
e. Have not within a three-year period preceding this application had one or more public
transactions (federal, state or local) terminated for cause or default.
D. Federal Taxes:
If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid
federal tax liability that has been assessed, for which all judicial and administrative remedies have
been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement
with the authority responsible for collecting the tax liability, or (2) the corporation has provided
written notice of such an unpaid tax liability (or liabilities) to OJP at
ojpcompliancereporting@usdoj.gov, and after such disclosure, the applicant has received a specific
written determination from OJP that neither suspension nor debarment of the applicant is necessary
to protect the interests of the MSP and U.S. Government in this case.
E. Drug-Free Workplace:
1. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83,
Subpart F, as defined at 28 C.F.R. Sections 83.620 and 83.650 the Applicant certifies that it
will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the Applicant’s
workplace and specifying the actions that will be taken against employees for violation
of such prohibition;
b. Establishing an on-going drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The Applicant's policy of maintaining a drug-free workplace;
iii. Any available drug counseling, rehabilitation and employee assistance
programs; and,
iv. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a) of this section.
d. Notifying the employee in the statement required by paragraph (a) of this section that,
as a condition of employment under the grant, the employee will:
i. Abide by the terms of the statement; and,
ii. Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after
such conviction.
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d) (ii) of this section from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide notice,
including position title, to: Department of Justice, Office of Justice Programs, Attn:
Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the
identification number(s) of each affected grant.
3
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(ii) of this section, with respect to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or,
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a federal, state or local
health, law enforcement or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of subparagraphs (a), (b), (c), (d), (e), and (f) above.
F. Standard Assurances:
The Applicant hereby assures and certifies compliance with all applicable federal statutes,
regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-
110, A-122, A-133; Executive Order 12372 (intergovernmental review of federal programs); and, 28
C.F.R. Parts 66 or 70 (administrative requirements for grants and cooperative agreements). The
Applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay any required non-federal share of project
cost) to ensure proper planning, management and completion of the project described in this
application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
3. It will give the awarding agency or the Government Accountability Office, through any
authorized representative, access to and the right to examine all paper or electronic records
related to the financial assistance. It will comply with all lawful requirements imposed by the
awarding agency, specifically including any applicable regulations, such as 28 C.F.R. Parts
18, 22, 23, 30, 35, 38, 42, 61 and 63, and the award term in 2 C.F.R. § 175.15(b).
4. It will assist the awarding agency, if necessary, in assuring compliance with section 106 of
the National Historic Preservation Act of 1966, 16 U.S.C. § 470, Executive Order 11593
(identification and protection of historic properties), the Archeological and Historical
Preservation Act of 1974, 16 U.S.C. § 469 a-1 et seq., and the National Environmental Policy
Act of 1969, 42 U.S.C. § 4321.
5. It will comply with Executive Order 13279, Executive Order 13559, and US Department of
Justice (DOJ) regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R.
Part 38, which prohibits recipients from using DOJ financial assistance on inherently or
explicitly religious activities and from discriminating in the delivery of services on the basis of
religion. Programs and activities must be carefully structured to ensure that DOJ financial
assistance is not being used for literature, classes, meetings, counseling sessions, or other
activities that support twelve-step programs, which are considered to be religious in nature.
The twelve-step programs must take place at a separate time or location from the activities
supported with DOJ financial assistance and the participation of beneficiaries in twelve -step
programs is strictly voluntary. It must make clear to any and all vendors and program
participants that twelve-step programming is separate and distinct from DOJ-funded
activities. It must also ensure that participants are not compelled to participate in twelve-step
programs and cannot penalize a participant who chooses not to participate in a twelve-step
program. It must ensure that employees fully funded by DOJ are not involved with twelve-
step programs whereby they are instructing or indoctrinating clients on the twelve steps.
Employees of the Applicant or subcontractor shall clearly document the number of hours
4
spent on secular activities associated with the DOJ-funded program and ensure that time
spent on twelve-step programs is completely separate from time spent on permissible secular
activities. In addition, at least one secular program must be provided as an alternative to
twelve-step programming.
6. It will provide meaningful access to grant-funded programs and activities to Limited English
Proficient (LEP) persons in accordance with Title VI of the Civil Rights Act of 1964 and the
Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C § 3789d. For a detailed
discussion of the requirement to provide meaningful access to LEP persons, refer to the
guidance issued by the DOJ on this matter entitled, “Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting
Limited English Proficient Persons,” 67 FR 4155-01 (June 18, 2002).
7. It will comply and require any and all subcontractors to comply with any applicable statutorily-
imposed nondiscrimination requirements, including the Omnibus Crime Control and Safe
Streets Act of 1968, 42 U.S.C. § 3789d; the Victims of Crime Act of 1984, 42 U.S.C. §
10604(e); the Juvenile Justice and Delinquency Prevention Act of 2002, 42 U.S.C. §
5672(b);the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.; the DOJ implementing
regulations at 28 C.F.R. Part 42, Subpart C; the DOJ implementing regulations at 28 C.F.R.
Part 42, Subpart D; Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); the DOJ
implementing regulations at 28 C.F.R. Part 42, Subpart G; Title II of the Americans with
Disabilities Act of 1990 (42 U.S.C. § 12132); the DOJ implementing regulations at 28 C.F.R.
Part 35; the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Americans with Disabilities Act of
1990, 42 U.S.C. § 12131-34; Title IX of the Education Amendments of 1972, 20 U.S.C.
§§1681, 1683, 1685-86; and, the Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-07; The
DOJ regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38;
The Michigan Elliott-Larsen Civil Rights Act, MCL 37.2101 et seq.; and the Michigan Persons
With Disabilities Civil Rights Act, MCL 37.1101 et seq.
Training:
Any and all DOJ-funded employees of the Applicant and subcontractors shall receive periodic
training at least once every contract year regarding the responsibility of the entities to comply
with applicable federal civil rights laws as a recipient of federal funds. The MSP shall provide
the Applicant with access to training developed by the OJP and the US Office of Civil Rights
(OCR), which may be found at: https://www.ojp.gov/about/ocr/ocr-training-videos/video-ocr-
training.htm and is also located in the MAGIC+ system. The DOJ-funded employees of the
Applicant shall complete the required training within 90 days of the start date of this
Agreement and certify that the required training has been completed by signing the OCR
Compliance Training Form, which will be provided after award acceptance. New employees
shall complete the required training and provide a signed OCR Compliance Training Form to
the MSP within 90 days of the date of hire.
8. It shall determine if an Equal Employment Opportunity Plan (EEOP) is required, pursuant to
28 C.F.R. 42.301 et seq. If the Applicant is not required to formulate an EEOP, a certification
form shall be sent to the OJP/OCR, and the Office of Personnel Management (OPM)
indicating that an EEOP is not required. If the Applicant is required to develop an EEOP, but
is not required to submit the EEOP to the OCR, a certification form shall be sent to the OCR
and the MSP certifying that an EEOP is on file which meets the applicable requirements. If
the Applicant is awarded a grant of $500,000 or more, and has 50 or more employees, a
copy of the EEOP shall be submitted to the OJP/OCR and OPM. Non-profit organizations,
Indian Tribes, and medical and educational institutions are exempt from the EEOP
requirement, but are required to submit a certification form to the OCR to claim the exemption
(a copy of the form shall be submitted to the OPM). Additional information about the EEOP
requirements may be found at https://www.ojp.gov/about/ocr/eeop.htm.
5
9. If the Applicant is a governmental entity:
a. It will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Policies Act of 1970, 42 U.S.C. § 4601 et seq., which governs the
treatment of persons displaced as a result of federal and federally-assisted programs;
and,
b. It will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-26, which limit
certain political activities of state or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal
assistance.
10. It shall comply with the requirements of Title 8, United States Code, Section 1373 (Section
1373), which addresses the exchange of information regarding citizenship and immigration
status among federal, state, and local government entities and officials. Subsection (a)
prevents federal, state and local government entities and officials from “prohibit[ing] or in any
way restrict[ing]” government officials or entities from sending to, or receiving from, federal
immigration officers information concerning an individual’s citizenship or immigration status.
Subsection (b) provides that no person or agency may “prohibit, or in any way restrict,” a
federal, state, or local government entity from (1) sending to, or requesting or receiving from,
federal immigration officers information regarding an individual’s immigration status, (2)
maintaining such information, or (3) exchanging such information with any other federal,
state, or local government entity. Section 1373 does not impose on states and localities the
affirmative obligation to collect information from private individuals regarding their immigration
status, nor does it require that states and localities take specific actions upon obtaining such
information. Rather, the statute prohibits government entities and officials from taking action
to prohibit or in any way restrict the maintenance or intergovernmental exchange of such
information, including through written or unwritten policies or practices. Your personnel must
be informed that notwithstanding any state or local policies to the contrary, federal law does
not allow any government entity or official to prohibit the sending or receiving of information
about an individual’s citizenship or immigration status with any federal, state or local
government entity and officials.
G. Non-Supplanting:
It is imperative that the Applicant understand that the nonsupplanting requirement mandates that
grant funds may be used only to supplement (increase) an Applicant’s budget, and may not
supplant (replace) state, local or tribal funds that an Applicant, inclusive of any subcontractors,
otherwise would have spent on positions and/or any other items approved in the Grant Budget if it
had not received a grant award.
This means that if your agency plans to:
1. Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
2. Rehire personnel who have already been laid off (at the time of application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date, and maintain documentation showing the date(s) that the positions were
laid off and rehired.
3. Maintain personnel who are (at the time of application) currently scheduled to be laid off on a
future date as a result of state, local or tribal budget cuts, it must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
lay-off (e.g., if the grant award start date is July 1 and the lay-off is scheduled for October 1,
then the grant funds may not be used to fund the officers until October 1, the date of the
6
scheduled layoff), and maintain documentation showing the date(s) and reason(s) for the lay -
off. [Please note that as long as your agency can document the date that the lay-off(s) would
occur if the grant funds were not available, it may transfer the personnel to the grant funding
on or immediately after the date of the lay-off without formally completing the administrative
steps associated with a lay-off for each individual personnel.]
4. Documentation that may be used to prove that scheduled lay -offs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meeting minutes, memoranda, notices, or orders
discussing the lay-offs; notices provided to the individual personnel regarding the date(s) of
the layoffs; and/or budget documents ordering departmental and/or jurisdiction-wide budget
cuts. These records must be maintained with your agency’s grant records.
H. Hatch Political Activity Act and Intergovernmental Personnel Act:
The Applicant will comply with the Hatch Act of 1939, 5 U.S.C. 1501-08, and the Intergovernmental
Personnel Act of 1970, as amended by Title VI of the Civil Service Reform Act of 1978, 42 U.S.C.
4728. Federal funds cannot be used for partisan political purposes of any kind by any person or
organization involved in the administration of federally-assisted programs.
I. Health Insurance Portability and Accountability Act of 1996:
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) of 1996 is
pertinent to the services that the Applicant provides to the MSP under this Agreement, the Applicant
assures that it is in compliance with the HIPAA requirements including the following:
1. Applicant must not share any protected health data and information provided by the MSP that
falls within the HIPAA requirements except to a subcontractor, as appropriate under this
Agreement.
2. Applicant must require the subcontractor not to share any protected health data and
information from the MSP that falls under the HIPAA requirements in the terms and
conditions of the subcontract.
3. Applicant must only use the protected health data and information for the purposes of this
Agreement.
4. Applicant must have written policies and procedures addressing the use of protected health
data and information that falls under the HIPAA requirements. The policies and procedures
must meet all applicable federal and state requirements including the HIPAA regulations.
These policies and procedures must include restricting access to the protected health data
and information by the Applicant’s employees.
5. Applicant must have a policy and procedure to report to the MSP unauthorized use or
disclosure of protected health data and information that falls under the HIPAA requirements
of which the Applicant becomes aware.
6. In accordance with the HIPAA requirements, the Applicant is liable for any claim, loss or
damage relating to unauthorized use or disclosure of protected health data and information
received by the Applicant from the MSP or any other source.
J. Uniform Crime Reporting (UCR) Compliance:
Applicants, and all subcontractors, must comply with Michigan Public Act 319 of 1968, as amended.
This law requires county sheriff’s departments, as well as city, village, and township police
departments to submit monthly UCR data to the Michigan Department of State Police.
K. Local Byrne JAG Application Requirement
Applicants, and any subcontractors, which appear on the current federal FY JAG Allocations List
are required to have submitted a Byrne JAG application to the Department of Justice in order to be
7
eligible for this state Byrne JAG funding. Applicants which are eligible for direct Byrne JAG awards,
and which fail to apply, will not be eligible for funding under this program.
L. Unallowable Expenses and Activities:
• All travel including first class or out-of-state travel (unless pre-authorized under certain program
areas).
• Any administrative costs not directly related to the administration of this grant award.
• Any expenses incurred prior to the date of the contract.
• Compensation to federal employees for travel or consulting fees.
• Construction costs and/or renovation (including remodeling).
• Contributions and donations.
• Costs in applying for this grant (e.g., consultants, grant writers, etc.).
• Expert witness fees.
• Fines and penalties.
• Food, refreshments, and snacks.
o Note: No funding can be used to purchase food and/or beverages for any meeting, conference,
training, or other event. Exceptions to this restriction may be made only in cases where such
sustenance is not otherwise available (e.g., extremely remote areas), or where a special presentation
at a conference requires a plenary address where there is no other time for sustenance to be attained.
Such an exception would require prior approval from the Department and the U.S. Department of
Justice. This restriction does not apply to water provided at no cost, but does apply to any and all other
refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not
impact direct payment of per diem amounts to individuals in a travel status under your organization’s
travel policy.
• Fund raising and any salaries or expenses associated with it.
• Honorariums.
• Informant fees, rewards, or buy money.
• K9 dogs and horses (including any food and/or supplies relating to the upkeep of law
enforcement animals).
• Legal fees.
• Livescan devices for applicant prints, including any related supplies.
• Lobbying or advocacy for particular legislative or administrative reform.
• Losses from uncollectible bad debts.
• Management or administrative training, conferences (only pre-approved project related training).
• Management studies or research and development (costs related to evaluation are permitted).
• Memberships and agency dues, unless a specific requirement of the project (prior approval
required).
• Military type equipment such as armored vehicles, explosive devices, and other items typically
associated with the military arsenal.
• One-time events, prizes, entertainment (e.g., tours, excursions, amusement parks, sporting
events) (unless pre-authorized under certain program areas).
• Personnel, including law enforcement officers, not connected to the project for which you are
applying.
• Promotional items (unless pre-authorized under certain program areas).
• Purchase of land.
• Purchase of vehicles, vessels, or aircraft.
• Service contracts and training beyond the expiration of the grant award.
• Weapons, including tasers.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 1
Edward Byrne Memorial
Justice Assistance Grant
Grant Program Overview
Allowable Expenses
Conditions on Expenses
SCAO Assurances
Assurances and Certification
Reporting Requirements
Fiscal Year 2025
Funding Provided by
State Court Administrative Office
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 2
GRANT PROGRAM OVERVIEW
The Edward Byrne Memorial Justice Assistance Grant (Byrne JAG) funding assists jurisdictions that are fully
operational with cost-effective drug, DWI, or hybrid DWI/drug court programs that are based on Defining Drug
Courts: The Ten Key Components of Drug Courts or The Ten Guiding Principles of DWI Courts. Programs
must target prison bound felony offenders as identified by straddle or presumptive cell placements according to
the Michigan Sentencing Guidelines. The funding should enable drug, DWI, or hybrid DWI/drug courts to
promote public safety and contribute to a reduction in substance abuse and recidivism among nonviolent prison
bound adult substance abusing offenders; reduce reliance on incarceration within existing correctional systems
and local jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of the
program.
Grant Award for Byrne JAG Funded Programs
The State Court Administrative (SCAO) Byrne JAG program targets straddle and presumptive cell participants.
Grant applicants will be given priority based on the percentage of straddle or presumptive cell participants in
their program, as illustrated in the chart below, with darker shades indicating a greater likelihood of receiving
an award.
Applicant Eligibility and Application Submission
The Byrne JAG grant is available for drug and DWI courts that target presumptive and straddle cell offenders.
All operational drug and DWI courts must be certified under MCL 600.1062. All applications must be
submitted through the WebGrants program in order to be considered for funding.
Acceptance of Conditions
By applying for the Byrne JAG grant, the applicant agrees to comply with everything in this document,
including SCAO Assurances and Reporting Requirements and Byrne JAG Assurances and Certifications.
Applicants of a drug/DWI court should refer to MCL 600.1060 through MCL 600.1084 and MCL 600.1088
when completing the application to ensure that the drug/DWI court is or will be designed in compliance with
statutory requirements.
Number of
Straddle or
Presumptive
Cell
Participants
Percent of Open Cases that are Straddle or Presumptive Cell
Participants
>50 49-40 39-30 29-20 <20
>40
39-30
29-20
19-10
<10
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 3
Local Administrative Order and Memorandum of Understanding
Operational programs applying for a grant must have an LAO approved and on file with the SCAO. All
operational drug/DWI courts must have an MOU per MCL 600.1062. The MOU shall describe the roles and
responsibilities of all parties and should include, if the program includes for discharge and dismissal of an
offense, delayed sentence, or deviation from sentencing guidelines, each participating prosecuting attorney in
the circuit or district courts, a representative of the criminal defense bar, a representative or representatives of
the community treatment providers, and any additional parties considered.
Drug Court Case Management Information System
MCL 600.1078 requires that all drug/DWI courts submit data to the SCAO. Drug/DWI courts receiving
funding must submit the minimum standard data requirements to SCAO using the Drug Court Case
Management Information System (DCCMIS).
Required Training
Drug/DWI courts receiving Byrne JAG funding must agree to participate in SCAO required trainings, including
Federal Grant Management training, within the funding year.
Pre-Award Financial Risk Assessment
The Byrne JAG grant applicant is required to complete a pre-award financial risk assessment as part of the grant
application. The questionnaire helps the SCAO assess the financial management and internal control systems
and the associated potential risks of an applicant.
The pre-award financial risk assessment should only be completed by program and financial staff most familiar
with the applicant’s systems, policies, and procedures to ensure the correct responses. The responses directly
impact the pre-award risk assessment and should accurately reflect the applicant’s financial management and
internal control system at the time of the application. The pre-award financial risk assessment is an additional
factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional
reporting requirements, monitoring, special conditions, or additional award requirements.
Indirect Costs
The applicant may charge indirect costs as part of the grant funding. In order to claim indirect costs,
documentation will be uploaded into the budget portion of the application. Required documentation may
include State and Local Government Rate Agreement, request to apply the de minimis rate (total modified direct
costs), or request to have a negotiated rate (general ledger that includes all operating costs).
Award Information
Award letters are e-mailed to the chief judge on or before October 1 barring that the SCAO receives an award
letter from their grantor on or before October 1. The letter will contain the award amount and indicate if the
program is required to follow additional program conditions.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 4
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is not listed as an allowable expense, SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
• Treatment services
• Assessments (such as risk needs assessments and clinical assessments)
• Transitional housing (also known as three-quarter housing)
• Consultant not to exceed $81.25 per hour or $650 per day
• Drug and alcohol testing services, including drug testing confirmations
• Electronic monitoring devices (such as GPS/SCRAM/tethers/Soberlink)
• Contractual agencies/providers to provide coordination, case management, monitoring, etc.
• Medication Assisted Treatment (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment (MAT)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health insurance,
associated with MAT including:
TB tests
Blood work
Chest x-rays
• Defense attorney fees for the purpose of participating in program meetings, staffing meetings, and review
hearings. (If a program receives additional funding from SCAO, this cost must be charged to the
additional funding stream.)
• Law enforcement overtime for compliance/monitoring (not to exceed 10 hours per week)
• Emergency housing
• Ignition interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor
Supplies
• Office supplies and equipment for use directly related to the Problem-Solving Court, not to exceed $4,500
• Drug testing supplies
• Software subscriptions, cell phone service, and data plans (must be prorated for the fiscal year)
• Fees for obtaining Michigan ID, birth certificate, or other legal identification documents
• General Educational Development classes and tests
• Participant supplies (day planners, folders, and/or workbooks for treatment and ancillary services)
• Medication directly related to a mental health disorder (All insurance options or other sources of funding
must be exhausted before spending.)
• Zoom licensing to conduct program appointments and other program related business; this funding is
limited to one license per program (must be prorated for the fiscal year)
Travel and Training
In-state travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser
expense.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 5
Out-of-state travel expense may not exceed the federal rate, or your program’s county rate, whichever is the
lesser expense.
• Conferences/training expenses for training/conference material, registration, travel, meals, lodging, and
parking – THESE COSTS MUST BE IN THE APPROVED BUDGET PRIOR TO EXPENDING
FUNDS.
• Transportation expenses and mileage for program activities, excludes gas cards
CONDITIONS ON EXPENSES
This grant is a reimbursement-based grant. Expenses are eligible for reimbursement only if the expense
was incurred during the project time period, only if in the approved budget, and only after the grantee
paid the expense. Also, it is the intent of this grant that expenses are eligible for reimbursement only
after the grantee has exhausted all other available funding options that were designated for this project.
Examples of potential other available funding options include local court or county funding, federal
funding, participant fees, and funding from nonprofit organizations.
Expenses that are eligible for reimbursement under this grant must be allowable (according to the
allowable expense list), reasonable, necessary, and in the grantee’s approved budget. All grant costs and
billings will be reviewed by the SCAO to ensure that they reflect costs generally recognized as ordinary
and necessary for the operation of the drug/DWI/FTC and reflect market prices for comparable goods or
services.
Additionally, the grant expenditures must be for goods and services that are or will be used for the grant
period or fiscal year (October 1 to September 30). Billing for goods and services that could not
reasonably be used before September 30 (e.g., bus tokens, library materials, drug testing supplies
purchased on September 24) will be denied for reimbursement. Contact the SCAO if you are not sure
about an expense. If required by the court funding unit, costs must be obtained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day, which
includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
In-state travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser
expense. Out-of-state travel expense may not exceed the federal rate, or your program’s county rate, whichever
is the lesser expense. Lodging cannot exceed the federal per diem rate in order to fully be covered. Lodging
higher than the federal per diem rate is the sole responsibility of the grantee.
SUBRECIPIENT
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. However, it is the substance of the relationship that is more
important than the form of agreement. All criteria listed below may not be present in all cases;
therefore, the program must use judgment in classifying each agreement as a subrecipient or
contractor. Programs should document the process for determining each agency or provider as a
subrecipient or contractor for audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants. Templates for contracts can be found in the same link as the
subrecipient subcontract.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 6
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants
o Ensure that subrecipients are adhering to the assurances
o Submit agency invoices and timesheets (if time is split with another funding source)
with claims
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may apply
for other reasons.
NONSUPPLANTING
This grant must not be used to supplant state, local, or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local, or tribal funds, but will be used to increase the amount
of funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts, it must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 7
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local economic
reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or
departmental meetings, memoranda, notices, or orders discussing the layoff, notices provided to the
individual personnel regarding the date(s) of the layoff, and/or budget documents ordering departmental
and/or jurisdiction-wide budget cuts. These records must be maintained with your court’s grant in the
event of an audit, monitoring, or other evaluation of your grant compliance.
SCAO ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result in
termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all affected
agencies in planning and implementation of the drug treatment court program. Grantees are required to
have a current Memorandum of Understanding that includes the parties as stated in MCL 600.1062(1)
and (2).
2. Grantee assures that all treatment programs and providers used in the drug treatment court program are
licensed and/or accredited by the appropriate state government or professional agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the Byrne
JAG has been exhausted. Grantee assures they will make a good faith effort to continue program
operations if state funds are unavailable to financially support the program in the future. Grantee’s good
faith efforts could include applying for federal grants, foundation funds, local funds, or funding unit
contributions. Grantee is not bound to continue the program if the good faith efforts to find alternative
means of continuing the program are not successful. This assurance does not commit or mandate
funding by local funding units.
4. Grantee assures that all recipients of funding under this grant program are required to comply with
nondiscrimination requirements contained in various federal and state laws. Each grantee court should
have a copy of their Equal Employment Opportunity plan on file and available for review by the SCAO
upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from Byrne JAG
for lobbying and that they will disclose any lobbying activities related to Byrne JAG.
6. Grantee assures:
a. All expenditures, including personnel services, contractual services, and supplies, shall be in
accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or maybe,
maintenance of a separate fund or account to support expenditures).
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 8
c. Maintenance of accounting records, following generally accepted accounting principles for the
expenditure of funds for purposes identified in the budget and any budget amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been appropriated for
the same purpose.
9. Grantee assures that:
a. The Michigan Supreme Court, the SCAO, the local government audit division of the Michigan
Department of Treasury, the State Auditor General, or any of their duly sworn authorized
representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe
any pertinent financial transactions, accounting records, or other fiscal records related to this
grant.
b. Maintenance of these records for a period of five years after completion of the grant project or
until all the SCAO audits are complete for the fiscal period, whichever is later.
c. Quarterly reports on the funds expended by the program in the form required by the SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner required by
SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to utilize DCCMIS to manage drug treatment court cases and report all data to the SCAO
under MCL 600.1078.
12. Grantee assures planning, design, and operation of the program according to one of the following
models: Drug Treatment Courts: The Ten Key Components, or The Ten Guiding Principles of DWI
Courts. Additionally, grantees agree to follow all applicable state laws, court rules, and administrative
orders pertaining to the operation of drug courts and adjudication of related cases, and standards and
required best practices per the SCAO’s Adult Drug Court Standards, Best Practices, and Promising
Practices.
13. Grantee assures participation in the SCAO required training including the Bureau of Justice Assistance’s
Drug Court Planning Initiatives. Courts that apply to DCPI training, but are not selected, must agree to
participate in Problem-Solving Court Fundamental training.
14. Grantee assures that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the drug treatment court develops a partnership with an existing 501(c)3, that no employee of the court
will be directly involved in the operations of the 501(c)3.
15. Grantee understands that the SCAO may suspend funding in whole or in part, or terminate funding,
under certain circumstances. This may include, but is not limited to, the following:
a. according to the reallocation process as outlined in the grant contract.
b. If any of the terms of the contract are not adhered to by the grantee/subrecipients.
c. If the grantee proposes or implements substantial changes to the Scope of Services/Work such
that, if originally submitted, the application would not have been selected for funding.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 9
d. If the grantee is not certified or submits false certification or falsifies any other report or
document required hereunder.
e. If the grantee is charged with or convicted of any criminal activity or offenses.
f. If funding for this contract becomes unavailable to the SCAO due to appropriation or budget
shortfalls.
g. If the grantee does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and approved grant
budget.
h. If any report from the reporting requirements is at least 45 days late.
16. The individuals with express authority to act in the name of the grantee in the positions of project
director, financial director, and authorizing official should be the grant signatories. The signatures
commit the grantee to the terms and conditions of the grant contract and attest to the accuracy of all
information the grantee has supplied. The project director is responsible for directing the
implementation of the drug treatment court grant project. The financial officer is the individual who is
fiscally responsible for this project, and is responsible for accountability for the grant funds. The
authorizing official is the individual authorized by the court to enter into this agreement. The SCAO
prohibits the same individual from signing in more than one capacity.
ASSURANCES AND CERTIFICATIONS
The assurances and certifications are applicable to the grantee and all subrecipients of the grantee. It is the
grantee’s responsibility to ensure that subrecipients are adhering to the special conditions. Failure to do so may
result in termination of grant funding or other remedies.
The assurances and certifications can be found in the Federal Funding Application page in WebGrants.
REPORTING REQUIREMENTS
CLAIMS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Requests for reimbursement shall include a Request Summary and documentation to support request for
reimbursement detailing hours, rates, services, and total costs. Employees that have their time split between
funding source(s) must document time worked toward the grant and time worked toward the other funding
source(s) via timesheet. Proof of payment is required for expenditures.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 10
STATUS REPORTS
Quarterly Reports (Program Reports) are due quarterly on the following date:
• January 10
• April 10
• July 10
• October 10
Grantees must provide updates regarding the programs progress toward the following measurements:
• Average total number of drug tests on active participants
• Average number of positive drug tests
• Average number of scheduled drug court reviews
• Number of participants in-program re-arrests (active cases)
o Offense type of re-arrest
• Average number of SA treatment contact hours
• Types of SA treatment services provided
• Average number of days from acceptance to SA treatment
• Number of participants admitted during the quarter
• Number of discharged participants during the quarter
o Successfully Completed
o Unsuccessful New Offense
o Unsuccessful Noncompliant
o Unsuccessful Abscond
o Other
• Average number of incentives in this quarter
• List of incentives
• Average number of sanctions in this quarter
• List of sanctions
Program Income Reports are due quarterly on the following date:
• January 10
• April 10
• July 10
• October 10
“Program Income” means the gross income earned by the grantee during the grant period as a direct result of
the grant project. Any revenue derived as a direct result of program activities may be considered to be program
income. Specific examples of program income includes program participation fees pursuant to MCL 600.1070,
and for the cost of a drug test if the court performs the drug test in a vendor capacity. Any revenue generated
from program income must be expended on the SCAO Byrne JAG funded operations by September 30.
Program income may be used to further program objectives and may only be used for allowable program costs.
(If it is an allowable expense of the grant, then program income may be used.)
Program income must be accounted for up to the same ratio as federal participation as funded in the project or
program. For example:
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 11
• A program that is funded 100 percent, then the program must account for and report 100 percent of total
program income earned each quarter. If the total income earned was $2,000, the recipient must account
for and report the $2,000 as program income earned on the quarterly program income report.
• If a program is funded 75 percent by Byrne JAG and 25 percent by another funding source and the total
program income earned was $1,000, then $750 must be accounted for and reported as program income
earned on the quarterly program report.
Annual Report (Program Income Waiver and Equal Employment Opportunity Plan Certification Report) are
due on:
• January 10
Program Income Waiver (Verification) is reported annually, this report informs the SCAO on whether the
program will or will not collect program income during the grant period.
Equal Employment Opportunity Plan Certification requirement is pursuant to 28 CFR 42.301 et seq. Programs
are required to submit their certification using the EEO Reporting Tool. Programs that are required to develop
an EEOP must upload their certification in WebGrants. Programs that are exempt from developing an EEOP
must maintain a copy of the certification on file.
OFFICE OF CIVIL RIGHTS TRAINING
Office of Civil Rights Training (OCR Certification) is due on the following date:
• January 10
Staff and subrecipients are required to complete the training and sign the certification which must be uploaded
into WebGrants. Any new employee or subrecipient must complete the OCR training and the certification must
be uploaded within 60 days from date of hire. The training link: https://www.ojp.gov/program/civil-
rights/online-training.
DCCMIS
Data exceptions must be corrected quarterly by the following dates:
• November 15
• February 15
• May 15
• August 15
DCCMIS data exceptions will appear in the Exception Report in the menu dropdown. The exceptions will need
to be marked completed or unable to complete with an explanation by each due date.
DCCMIS Users Audit is due on the following date:
• January 31
The form is e-mailed to the project directors. This document is for the project director to verify all current users
of DCCMIS.
FY 2025 SCAO Edward Byrne Memorial Justice Assistance Grant Program Page 12
WEBGRANTS
WebGrants User Audit is due on the following date:
• January 31
An e-mail is sent to all WebGrants account users. Users will respond to the e-mail to verify all current users on
their WebGrants account.