HomeMy WebLinkAboutResolutions - 2024.05.22 - 41217
AGENDA ITEM: Application to the State Court Administrative Office for the FY 2025 Juvenile Drug
Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4079
Motion to approve grant application to the State Court Administrative Office for the FY 2024
Michigan Drug Court Grant Program (Juvenile Drug Court) in the amount of $144,125 for the period
of October 1, 2024 through September 30, 2025.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Juvenile Drug Court (JDC) is a certified problem-solving court that uses
alternative legal procedures to aid non-violent youth offenders who struggle with substance abuse
or dependence. JDC is based on the concept of therapeutic jurisprudence, which incorporates both
treatment and accountability into the criminal justice process. The program is designed to offer
juveniles, ages 13 – 19, who meet eligibility criteria, the opportunity to voluntarily participate and
engage in intensive, treatment-focused, community-based probationary services in lieu of other
dispositional plans, including possible out-of-home placement. It is the hope of the program that
those who participate in JDC will in turn show a reduced risk for recidivism, as well as the
development of skills and supports necessary for sustained healthy, sober living. This is the 22nd
year of this program in Oakland County.
The Circuit Court seeks to apply for a grant with the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program with a grant period of October 1, 2024 through September 30,
2025 to continue funding for the Circuit Court Juvenile Drug Court (JDC). The total program funding
for the Juvenile Drug Court (JDC) is $265,083.00, consisting of $144,125.00 in grant funding from
SCAO and Child Care Fund contribution of $120,958.00 (of which 50% is reimbursable). The court
intends to continue the JDC to deal with problems of increasing recidivism, increasing use of alcohol
and illegal drugs, rising system costs, and an increase in out of home placement days ordered. The
JDC Program has one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Youth
and Family Caseworker II position (#3010402-09711) which has been partially funded by the JDC
grant with the remaining costs funded by the Child Care Fund. The Court is applying for continued
funding for the position; and
WHEREAS the grant application has completed the Grant Review Process in accordance with the
Board of Commissioners Grant Procedures. This grant is conditioned upon continued interpretation
of the contract consistent with the June 4, 2018 letter from the Michigan SCAO, providing that
assurance #3 of this year’s grant application and agreement shall not be constructed as a mandate
for future funding of the program from the funding unit, said letter attached hereto and incorporated
by the reference herein.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off FY25 JDC
2. JDC FY25 Grant ApplicationREV Redacted
3. Proxi JDC FY25
4. FY2025MDCGPGrantAttachment_Final
COMMITTEE TRACKING
2024-05-14 Public Health & Safety - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00151
GRANT NAME: FY25 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Chris Bujak 248-462-4887
STATUS: Application (Greater than $50,000)
DATE: 05/07/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (05/01/2024)
Human Resources:
Approved by Human Resources. Continues one 1 position with no changes. HR action not
needed. – Heather Mason (05/07/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (05/02/2024)
Corporation Counsel:
Approved. Heather Lewis (05/02/2024)
36597 - FY25 JDC - MDCGP C06 36597 - FY25 JDC - MDCGP C06
Application DetailsApplication Details
Funding Opportunity: 36103-Fiscal Year 2025 State and Federal Grant Application
Funding Opportunity Due Date: May 31, 2024 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Ms.
SalutationSalutation
Christina
First NameFirst Name
A
Middle NameMiddle Name
Bujak
Last NameLast Name
Title:
Email*:
Address*:
Manager Court Business
Operations
1200 N. Telegraph Rd
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341-0404
Postal Code/ZipPostal Code/Zip
Phone*:(248) 452-9564
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:WebGrantsAccessFormExternalBujaksigned.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
1 of 12
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:(248) 858-0950
###-###-#######-###-####
Ext.Ext.
Fax:(248) 858-1999
###-###-#######-###-####
FY 25 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:Oakland
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
na
Please pick your program type*:Juvenile Drug Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
Region*:
Chief Judge *:
Court:
Building:
Street Address*:
City, State and Zip code *:
Email Address*:
Program Judge 1 Name*:
2009-02
Region 6
Hon. Jeffery S. Matis
1200 N Telegraph Rd.
Pontiac, MI. 48341
Judge Jacob James Cunningham
Number of years as a program judge.*:>2 years
Court:
Program Judge 1 Email Address*:
Program Judge 2 Name:
Number of years as a program judge.:
Court:
Program Judge 2 Email Address:
Program Judge 3 Name:
Number of years as a program judge.:
Court:
2 of 12
Program Judge 3 Email Address:
Program Judge 4 Name:
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:
Court:
Email*:
Financial Officer*:
Project Director*:
Court:
Building:
Street Address*:
City, State, Zip code*:
Project Director E-mail Address*:
Project Director Phone Number*:
Authorizing Official (individual who will
sign the grant contract) Name*:
Authorizing Official E-mail Address*:
Authorizing Official Phone Number*:
Authorizing Official Title *:
Richard Lynch
lynchr@oakgov.com
Brian Lefler - County CFO
Christina Bujak
1200 N. Telegraph Rd
Pontiac Mi 48341
248-462-4887 EExxtt..
David Woodward
248-858-0100 EExxtt..
Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Funds
How many years has the program been
operational? :
22
When does your program plan to begin
accepting participants? :
What is the program's capacity? :12
What is the current number of active
participants? :
Does the program accept transfers? :
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Juvenile Drug Court (JDC) is a certified problem-solving court that uses alternative legal procedures to aid non-violent youth
offenders who struggle with substance abuse or dependence. JDC is based on the concept of therapeutic jurisprudence, which incorporates both
treatment and accountability into the criminal justice process. The program is designed to offer juveniles, ages 13 – 19, who meet eligibility criteria,
the opportunity to voluntarily participate and engage in intensive, treatment-focused, community-based probationary services in lieu of other
dispositional plans, including possible out-of-home placement. It is the hope of the program that those who participate in JDC will in turn show a
reduced risk for recidivism, as well as the development of skills and supports necessary for sustained healthy, sober living.
3 of 12
The JDC incorporates a non-adversarial team approach and is led by an Oakland County Circuit Court Judge with the additional support of a
Family Division Referee. The team also includes a program coordinator, caseworker, prosecuting attorney, defense advisor, various
representatives from local mental health treatment providers, data analyst, as well as other stakeholders from within the Court and from the
community. Each team member is tasked with protecting the rights of the individual, while also being held to the highest standard in terms of
maintaining participant confidentiality. Team members are further responsible for understanding State of Michigan legislation as it relates to
problem-solving courts, keeping current with trainings and new developments in the substance use and criminal justice fields, as well as adherence
to the established best practices, essential elements, and guiding principles of treatment courts.
JDC is designed to be approximately 12 – 24 months in length and is structured using a phase system with corresponding levels of incentives,
sanctions, and therapeutic adjustments. There are four phases in total and while each phase is individualized to meet the unique needs of the
participant, there are benchmarks set at each level to ensure that minimum compliance standards are being met. Generically speaking, each
participant will be evaluated and offered ongoing support in the areas of 1.) the ability to maintain contact with their assigned caseworker and
ensure attendance at regularly scheduled court hearings, 2.) adherence with court-ordered conditions of community supervision, 3.) the verified
maintenance of abstinence / sobriety, 4.) participation in an appropriately identified substance abuse treatment program, which may include
concurrent mental health treatment services and prescribed psychotropic mental health medications, and 5.) the development and maintenance of
appropriate daily living skills, compliance with an educational or vocational plan, and productive service as a member of their family and community.
The JDC program has long relied upon the support of grant funding organized through the State Court Administrative Office (SCAO) for
operational support. A majority of the financial assistance offered through SCAO would be used to assist with the costs that are associated
with personnel, as well as minimal request for assitance with travel / training. In terms of personnel costs, grant funds would assist with covering the
salary and fringe benefits for a Youth and Family Caseworker position, which is filled by the person who is responsible for providing direct
community supervision for the youth, linking the child and family with appropriate resources, as well as reporting compliance information back to the
court. The remainder of the program needs, such as contractual services and supplies, will all be covered through other funding options, such as
the Oakland County General Fund and through reimbursement through the State of Michigan Department of Health and Human Services Child
Care Fund.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MDCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$40,800.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
The Oakland County Healthcare Network (OCHN) Liaison has a current rate of $31.7695 per hour and according to their management, an increase
will occur for their services in next fiscall year. We do not have an exact amount of the increase for this program. Additionally, the Youth & Family
Caseworker II who covers this caseload will likely have a cost of living increase of approximately 2%. This will mean an hourly increase to 40.85 per
hour.
4 of 12
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
The Court would like to fully fund the Youth & Family Caseworker who is devoted to the program in the program. We will continue to fund the
Casework Supervisor and the Business Analyst within the Child Care Fund and County General Fund.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
Yes
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
As mentioned above funding for some of the positions invovled in the Juvenile Drug Court program are funded in part by the Child Care Fund and
in part by the County General Fund.
Federal Funding Application (Must be completed if requesting federal funding)
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
No
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
No
I understand that by selecting no to the
question above, my program will not be
considered for OHSP or Byrne JAG funds. :
Yes
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
No
5 of 12
Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Yes
Does your county have an Equal
Employment Opportunity Plan (EEOP)?:
Yes
When was the plan formulated? :06/01/2024
Number of Court Employees :350
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
SAM Screenshot.png
Will your program collect program income
during the fiscal year? :
No
What is the anticipated amount of program
income you will collect during the fiscal
year?:
$0.00
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.):
Yes
If yes, include name and role within the
program:
Remele Penick
Does this person handle any financial
aspect of the grant? :
No
If yes, please detail their involvement:
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
If yes, please describe :
6 of 12
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits? (check all that
apply):
On the most recent audit, what was the
auditor's opinion?:
Were material weaknesses noted in the
report?:
Were the material weaknesses related to
an SCAO grant? :
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
Please specify the corrective action:
Financial Management System
Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Procurement
7 of 12
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Subrecipient
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
Other Federal Risk
8 of 12
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
List the agency and the reasons for :
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
No
Name*:
Title*:
Phone*:
Date*:
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Victoria Martinuzzi (full-time employee): Youth and Family Caseworker II; In this position, 100% of time will be spent working on this grant (position
costs have been split 34% funded by the grant request and 66% funded by Child Care Fund in the past). We request full fuding for this position for
FY25. The hourly rate for this position is expected to be $40.85/hour for FY25. As part of the duties of this position, the caseworker oversees the
daily activities of juvenile supervision, links the child and family with appropriate community supports, as well as reports compliance and progress
back to the court. (Total Request of $85,000.00)
The program also utilizes a Treatment Court Coordinator (Youth and Family Casework Supervisor) and Business Analyst, who are both funded in
part through the Child Care Fund. Additionally, the program engages the services of a College Intern position to assist the Youth and Family
Caseworker II, which is partially reimbursed by the Child Care Fund.
NameName PositionPosition ComputationComputation RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Victoria MartinuzziVictoria Martinuzzi Youth & Family CaseworkerYouth & Family Caseworker 40.85 per40.85 per
hourhour
$85,000.00$85,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $85,000.00$85,000.00
Nate Gilling, CandaceNate Gilling, Candace
Sereno, InternSereno, Intern
Youth & Family Casework Supervisor,Youth & Family Casework Supervisor,
Business Analyst; InternBusiness Analyst; Intern
See BelowSee Below $0.00$0.00 $51,250.00$51,250.00 $0.00$0.00 $0.00$0.00 $51,250.00$51,250.00
$85,000.00 $51,250.00 $0.00 $0.00 $136,250.00
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Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
Victoria Martinuzzi (full-time employee): Youth and Family Caseworker II; Fringe benefits for this position are paid according to the Oakland County
Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total Request of $58,175.00)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with
AverHealth for these services. There is no funding request for this line item. (Total Request of $0.00)
Urine screen with BAC up to $9.00; Urine screen with EtG up to $18.00; BAC only up to $4.00; EtG only up to $12.00; Oral Fluid screen up to
$15.00; Specialty screening up to $5.00; Confirmation screening up to $24.00
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, as well as psychiatric evaluations.
Providers for these services may include Easter Seals or Oakland Family Services, each of whom have local offices in the Oakland County area.
Treatment services handled through “private pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$58,175.00$58,175.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $58,175.00$58,175.00
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$0.00$0.00 $26,250.00$26,250.00 $0.00$0.00 $0.00$0.00 $26,250.00$26,250.00
$58,175.00 $26,250.00 $0.00 $0.00 $84,425.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
SubstanceSubstance
AbuseAbuse
ScreeningScreening
AverHealth/AverTest; RESULTSAverHealth/AverTest; RESULTS See BelowSee Below $0.00$0.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00 ContractorContractor
TreatmentTreatment
ServicesServices
Easter Seals; Oakland FamilyEaster Seals; Oakland Family
Services; Community Programs, IncServices; Community Programs, Inc
See BelowSee Below $0.00$0.00 $3,600.00$3,600.00 $0.00$0.00 $0.00$0.00 $3,600.00$3,600.00 ContractorContractor
OCHN LiaisonOCHN Liaison Oakland Community Health NetworkOakland Community Health Network
(OCHN)(OCHN)
See BelowSee Below $0.00$0.00 $9,360.00$9,360.00 $0.00$0.00 $0.00$0.00 $9,360.00$9,360.00 ContractorContractor
ElectronicElectronic
MonitoringMonitoring
House ArrestHouse Arrest See BelowSee Below $0.00$0.00 $4,998.00$4,998.00 $0.00$0.00 $0.00$0.00 $4,998.00$4,998.00 ContractorContractor
OFS GroupOFS Group
TherapyTherapy
Orchard Family ServicesOrchard Family Services See BelowSee Below $0.00$0.00 $4,000.00$4,000.00 $0.00$0.00 $0.00$0.00 $4,000.00$4,000.00 ContractorContractor
$0.00 $31,958.00 $0.00 $0.00
10 of 12
agencies. There is no funding request for this line item. (Total Request of $0.00)
Intake session up to $300.00; Individual session up to $250.00; Group session up to $100.00; Psychiatric evaluation up to $300.00; MAT services
up to $300.00
Additionally we contract with OCHN for services at a rate of $36 per hour for liaison/coach. (Total budget in CCF is $9,360 for this item)
Electronic Monitoring
GPS tether monitoring is provided through House Arrest services. The costs for this service are $8.00/day plus an enrollment fee of $45.00 (at
approximately 30 to 90 days for a participant in need). There is no funding request for this line item. (Total Request of $0.00)
Group Therapy
Therapy sessions for participants billed at $22 per session per person.
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Personal Mileage
Personal mileage is charged at $0.655/mile. Personal mileage is collected when the Youth and Family Caseworker utilizes their own vehicle to
travel to / from client visits in the community, trainings, conferences, etc. There is no funding request for this line item. (Total Request of $0.00)
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Juvenile Drug Court. Incentives
are figured at $15.00 per phase completed at 4 phases per participant totaling $60.00 per individual. Graduation gifts are also purchased for each
individual at a range of $40.00 to $60.00. There is no funding request for this line item. (Total Request of $0.00)
Office Supplies
Office supplies are purchased with reimbursement through Child Care Fund. Supplies are generally purchased through Office Depot and could
include items such as paper, pens, ink, folders, binders, and graduation supplies, etc. There is no funding request for this line item. (Total Request
of $0.00)
Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Office SuppliesOffice Supplies See BelowSee Below $0.00$0.00 $1,000.00$1,000.00 $0.00$0.00 $0.00$0.00 $1,000.00$1,000.00
IncentivesIncentives See BelowSee Below $0.00$0.00 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $5,000.00$5,000.00
Office SuppliesOffice Supplies See BelowSee Below $0.00$0.00 $1,000.00$1,000.00 $0.00$0.00 $0.00$0.00 $1,000.00$1,000.00
$0.00 $7,000.00 $0.00 $0.00
11 of 12
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
MATCP Conference
These requested funds will be used to pay for a program staffer to participate in the annual conference including registration fees at $495.00 per
person, lodging at approximately $300.00 (appx. $85 per night + taxes allowable under grant and remainder ($250.00) paid by local funding unit),
meals not covered at conference – approximately $45.00 total (receipt required) and mileage at approximately $100.00 (paid at .675 per mile).
Funding for additional staff attendance at the conference is being requested from a separate funding source. (Total Request of $950.00)
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See BelowSee Below $950.00$950.00 $4,500.00$4,500.00 $0.00$0.00 $0.00$0.00 $5,450.00$5,450.00
$950.00 $4,500.00 $0.00 $0.00
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $144,125.00$144,125.00 $120,958.00$120,958.00 $0.00$0.00 $0.00$0.00 $265,083.00$265,083.00
12 of 12
Page 1 FY 2025 Michigan Drug Court Grant Program
Michigan Drug Court
Grant Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2025
Funding Provided by the
State Court Administrative Office
Page 2 FY 2025 Michigan Drug Court Grant Program
Overview
The Michigan Drug Court Grant Program (MDCGP) is administered by the State Court Administrative
Office (SCAO) and is intended for adult and juvenile drug courts, DWI sobriety courts, hybrid
DWI/drug courts, and family treatment courts. In this document, these various program types will be
referred to as “drug/DWI/FTC courts.” The MDCGP grant is available for programs in the planning
stage and for programs in the operational stage. A planning program is one that is planning to become
operational but does not currently have an approved Local Administrative Order and is not certified.
An operational program is one that has an approved Local Administrative Order and is certified under
MCL 600.1062 or MCL 600.1099bb. The funding should enable drug/DWI/FTC courts to promote
public safety and contribute to a reduction in substance abuse and recidivism among substance abusing
offenders; reduce reliance on incarceration within existing correctional systems and local jails; and
establish monitoring and evaluation measures that will demonstrate the effectiveness of the program.
Applicant Eligibility and Application Submission
The MDCGP grant is available for drug/DWI/FTC courts in the planning stage or in the operational
stage. All operational DWI/drug courts must be certified under MCL 600.1062, and all FTC programs
must be certified under MCL 600.1099bb. All grant applications must be submitted through the
WebGrants program in order to be considered for funding. Drug/DWI/FTC grants are non-competitive,
and funding decisions are based, in part, on program need and the program’s budget, with a focus on
fixed costs and considering prior expense utilization.
Acceptance of Conditions
By applying for the MDCGP grant, the applicant agrees to comply with everything in this document,
including the Assurances and Reporting Requirements. Applicants of a DWI/drug court should refer to
MCL 600.1060 et seq. and MCL 600.1088 when completing the application to ensure that the
DWI/drug court is or will be designed in compliance with statutory requirements. Applicants of a FTC
should likewise refer to MCL 600.1099aa through MCL 600.1099ll.
Local Administrative Order and Memorandum of Understanding
Operational programs applying for a grant must have an LAO approved and on file with the SCAO.
Drug/DWI/FTC courts in the planning stage must have an approved LAO on file before accepting
participants in the program. All operational drug/DWI/FTC courts must have an MOU per MCL
600.1062 and/or MCL 600.1099bb. Drug/DWI/FTC courts in the planning stage must have an MOU
before accepting participants in the program. The MOU shall describe the roles and responsibilities of
all parties and should include, if the program includes for discharge and dismissal of an offense, delayed
sentence, or deviation from sentencing guidelines, each participating prosecuting attorney in the circuit
or district courts, a representative of the criminal defense bar, a representative or representatives of the
community treatment providers, and any additional parties considered.
Drug Court Case Management Information System
MCL 600.1078 requires that all DWI/drug courts submit data to the SCAO, and MCL 600.1099kk
requires that all FTCs submit data to the SCAO. Drug/DWI/FTC courts receiving funding must submit
Page 3 FY 2025 Michigan Drug Court Grant Program
the minimum standard data requirements to SCAO using the Drug Court Case Management Information
System (DCCMIS).
Required Training
Drug/DWI/FTC courts receiving first-year MDCGP funding from SCAO must agree to participate in
SCAO required trainings, including SCAO’s Fundamentals of Problem-Solving Courts training, within
the funding year.
Page 4 FY 2025 Michigan Drug Court Grant Program
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
• Assessments (such as validated criminogenic risk/needs assessments and clinical assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement.
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses – Must receive prior approval from the SCAO for each procedure
• Medication Assisted Treatment/Medications for Opioid Use Disorder (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment/Medications for Opioid Use
Disorder (MAT/MOUD)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT/MOUD including:
TB tests
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
• Medication – 60-day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
Page 5 FY 2025 Michigan Drug Court Grant Program
• General Educational Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program-related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
Travel and Training
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses – training/conference material, registration, travel, meals, lodging,
and parking – THESE COSTS MUST BE IN THE APPROVED BUDGET BEFORE
EXPENDING FUNDS
• Transportation expenses and mileage for program-related activities
Page 6 FY 2025 Michigan Drug Court Grant Program
CONDITIONS ON EXPENSES
This grant is a reimbursement-based grant. Expenses are eligible for reimbursement only if the
expense was incurred during the project time period, only if in the approved budget, and only after
the grantee paid the expense. Also, it is the intent of this grant that expenses are eligible for
reimbursement only after the grantee has exhausted all other available funding options that were
designated for this project. Examples of potential other available funding options include local
court or county funding, federal funding, participant fees, and funding from nonprofit
organizations.
Expenses that are eligible for reimbursement under this grant must be allowable (according to the
allowable expense list), reasonable, necessary, and in the grantee’s approved budget. All grant
costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally
recognized as allowable, reasonable, and necessary for the operation of the drug/DWI/FTC and
reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be used for the
grant period or fiscal year (October 1 to September 30). Billing for goods and services that could
not reasonably be used before September 30 (e.g., bus tokens, library materials, drug testing
supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO if you
are not sure about an expense. If required by the SCAO or the court funding unit, costs must be
obtained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day,
which includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. The substance of the relationship is more important than the
form of agreement. All criteria listed below may not be present in all cases; therefore, the program
must use judgment in classifying each agreement as a subrecipient or contractor. Programs should
document the process for determining each agency or provider as a subrecipient or contractor for
audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
Page 7 FY 2025 Michigan Drug Court Grant Program
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants.
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
Paid time off information
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
NONSUPPLANTING
This grant must not be used to supplant state, local, or tribal funds. The grantee must assure that
funds will not be used to replace or supplant state, local, or tribal funds, but will be used to increase
the amount of funds that would, in the absence of grant funds, be made available for criminal
justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date and maintain documentation showing the date(s) that the positions were laid
Page 8 FY 2025 Michigan Drug Court Grant Program
off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts, it must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result
in termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all
affected agencies in planning and implementation of the drug/DWI/FTC court program.
Grantees are required to have a current Memorandum of Understanding that includes the parties
as stated in MCL 600.1062(1) and (2) or MCL 600.1099bb.
2. Grantee assures that all treatment programs and providers used in the drug/DWI/FTC court are
licensed and/or accredited by the appropriate state government or professional agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the
MDCGP has been exhausted. Grantee assures they will make a good faith effort to continue
program operations if state funds are unavailable to financially support the program in the future.
Grantee’s good faith efforts could include applying for federal grants, foundation funds, local
funds, or funding unit contributions. Grantee is not bound to continue the program if the good
faith efforts to find alternative means of continuing the program are not successful. This
assurance does not commit or mandate funding by local funding units.
4. Grantee assures that all recipients of funding under this grant program are required to comply
with nondiscrimination requirements contained in various federal and state laws. Each grantee
court should have a copy of their Equal Employment Opportunity Plan on file and available for
review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from
MDCGP for lobbying and that they will disclose any lobbying activities related to MDCGP.
6. Grantee assures:
Page 9 FY 2025 Michigan Drug Court Grant Program
a. All expenditures, including personnel services, contractual services, and supplies, shall be
in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or
maintenance of a separate fund or account to support expenditures).
c. That the maintenance of accounting records follow generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any
budget amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
a. That the Michigan Supreme Court, the SCAO, the local government audit division of the
Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt,
copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal
records related to this grant.
b. That they will maintain these records for a period of five years after completion of the
grant project or until all the SCAO audits are complete for the fiscal period, whichever is
later.
c. That they will comply with timely quarterly reports on the funds expended by the
program in the form required by the SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner
required by SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to use the DCCMIS to manage drug/DWI/FTC court cases and report all data to
the SCAO under MCL 600.1078 or MCL 600.1099kk.
12. Grantee assures planning, design, and operation of the program according to one of the following
models, as appropriate and required for the program type: Drug Treatment Courts: The Ten Key
Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in
Practice, and Family Treatment Court Best Practice Standards. Additionally, grantees agree to
follow all applicable state laws, court rules, and administrative orders pertaining to the operation
of drug/DWI/FTC courts and adjudication of related cases, and standards and required best
practices per the SCAO’s Adult Drug Court Standards, Best Practices, and Promising Practices
and any similar guide regarding FTC.
13. Grantees receiving first-year MDCGP funding assure participation in SCAO required trainings,
including SCAO’s Fundamentals of Problem-Solving Courts training, within the funding year.
14. Grantee assures that if a federal 501(c)(3) exists or is developed for drug/DWI/FTC court
purposes, or if the drug/DWI/FTC court develops a partnership with an existing 501(c)(3), that
no employee of the court will be directly involved in the operations of the 501(c)(3).
15. Grantee understands that the SCAO may suspend funding in whole or in part, or terminate funding,
under certain circumstances. This may include, but is not limited to, the following:
Page 10 FY 2025 Michigan Drug Court Grant Program
a. According to the reallocation process as outlined in the grant contract.
b. If any of the terms of the contract are not adhered to by the grantee/subrecipients.
c. If the grantee proposes or implements substantial changes to the Scope of Services/Work such
that, if originally submitted, the application would not have been selected for funding.
d. If the grantee is not certified or submits false certification or falsifies any other report or
document required hereunder.
e. If the grantee is charged with or convicted of any criminal activity or offenses.
f. If funding for this contract becomes unavailable to the SCAO due to appropriation or budget
shortfalls.
g. If the grantee does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and approved grant
budget.
h. If any report from the reporting requirements is at least 45 days late.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only
required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
The Progress Report is due on the following date:
• April 30 (Not required for planning grants)
The DCCMIS Users Audit Report is due on the following date:
• January 31
The WebGrants Users Audit Report is due on the following date:
• January 31