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Home My WebLink AboutResolutions - 2024.05.22 - 41218 AGENDA ITEM: Application to the State Court Administrative Office for the FY 2025 Combat Veterans Treatment Court Grant Program DEPARTMENT: Circuit Court MEETING: Board of Commissioners DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4080 Motion to approve the grant application to the State Court Administrative Office for the FY 2025 Michigan Drug Court Grant Program (Combat Veteran’s Treatment Court) in the amount of $22,604 for the period of October 1, 2024 through September 30, 2025. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Combat Veterans Treatment Court, now in its 11th year, has one supervising judge and one probation officer. We can accommodate up to 20 individuals, but typically we have about 7-10 participants at any given time. We do not need a full-time program administrator, but this program needs to maintain a permanent part-time staff member who can handle the tracking of potential candidates, the onboarding of new participants, the discharge tracking, the exception reporting, the audits, the participation in team meetings and review hearings, and the educational and programmatic updates to the team. The court needs grant funding to compensate a part-time non- eligible (PTNE) Technical Office Specialist to perform DCCMIS entries, perform DCAS analysis, and otherwise handle the data collection and program administrative tasks. The court also needs grant funding for training team members. The Circuit Court seeks approval to apply for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) for the grant period of October 1, 2024 through September 30, 2025; and WHEREAS the Combat Veteran’s Treatment Court (C-VTC) has been in existence within Circuit Court since 2013 and became a SCAO certified veteran’s treatment court on June 24, 2019. The C-VTC provides non-violent felony offenders, who were honorably or generally discharged from US military service and whose criminal behavior is a direct result of their combat, a positive alternative of intensive probation and treatment instead of long terms of incarceration. The C-VTC seeks to break the cycle of recidivism, and enhance public safety, as well as enhance participants’ lives. The total program funding award for the C-VTC is $23,104. The C- VTC grant funds one (1) Special Revenue (SR) Part-Time Non-Eligible Technical Office Specialist. The C-VTC grant can provide funding for defense attorney fees. The grant application has completed the Grant Review Process. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024 AGENDA DEADLINE: 06/07/2024 6:00 PM ATTACHMENTS 1. Grant Review Sign-Off 2. FY2025VTCGrantAttachment_Final 3. Proxi VTC FY25 4. C-VTC FY25 Application Redacted COMMITTEE TRACKING 2024-05-14 Public Health & Safety - Recommend to Board 2024-05-22 Full Board - Adopted Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Karen Joliat, Michael Gingell (2) Passed GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00150 GRANT NAME: FY2025 Michigan Drug Court Grant Program (Veteran’s Treatment Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT: Chris Bujak 248-452-9564 STATUS: Application (less than $50,000) DATE: 05/07/2024 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. You may now obtain the Board Chair’s signature for the submittal of the application. The grant application package (which should include this sign-off and the grant application with related documentation), as well as the Report from Fiscal Services to the Board Chairperson, may be downloaded into Civic Clerk for placement on the next agenda(s) of the appropriate Board of Commissioners’ committee(s). DEPARTMENT REVIEW Management and Budget: Approved. – Sheryl Johnson (05/01/2024) Human Resources: Approved by Human Resources. Continues one 1 position with no changes. HR action not needed. – Heather Mason (05/07/2024) Risk Management: Approved. No County insurance requirements. – Robert Erlenbeck (05/06/2024) Corporation Counsel: Approved – Heather Lewis (05/02/2024) Page 1 FY 2025 Michigan Veterans Treatment Court Grant Program Michigan Veterans Treatment Court Grant Program Grant Program Overview Allowable Expense List Conditions on Expenses Assurances Reporting Requirements Fiscal Year 2025 Funding Provided by the State Court Administrative Office Page 2 FY 2025 Michigan Veterans Treatment Court Grant Program Overview The Michigan Veterans Treatment Court Grant Program (MVTCGP) is administered by the State Court Administrative Office (SCAO) and is intended for veterans’ treatment courts. The MVTCGP grant is available for programs in the planning stage and for programs in the operational stage. A planning program is one that is planning to become operational but does not currently have an approved Local Administrative Order and is not certified. An operational program is one that has an approved Local Administrative Order and is certified under MCL 600.1201. The funding should enable veterans’ treatment courts (VTC) to promote public safety and contribute to a reduction in substance abuse and recidivism among substance abusing offenders; reduce reliance on incarceration within existing correctional systems and local jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of the program. Applicant Eligibility and Application Submission The MVTCGP grant is available for courts in the planning stage or in the operational stage. All operational VTC’s must be certified under MCL 600.1201. All grant applications must be submitted through the WebGrants program to be considered for funding. VTC grants are non-competitive, and funding decisions are based, in part, on program need and the program’s budget, with a focus on fixed costs and considering prior expense utilization. Acceptance of Conditions By applying for the MVTCGP grant, the applicant agrees to comply with everything in this document, including the Assurances and Reporting Requirements. Applicants of a VTC should refer to MCL 600.1200 et seq. and MCL 600.1088 when completing the application to ensure that the VTC is or will be designed in compliance with statutory requirements. Local Administrative Order and Memorandum of Understanding Operational programs applying for a grant must have an LAO approved and on file with the SCAO. VTCs in the planning stage must have an approved LAO on file before accepting participants in the program. All operational VTC courts must have an MOU per MCL 600.1201. VTCs in the planning stage must have an MOU before accepting participants in the program. The MOU shall describe the roles and responsibilities of all parties and should include, if the program includes for discharge and dismissal of an offense, delayed sentence, or deviation from sentencing guidelines, each participating prosecuting attorney in the circuit or district courts, a representative of the criminal defense bar, a representative or representatives of the community treatment providers, and any additional parties considered. Drug Court Case Management Information System MCL 600.1210 requires that all VTC courts submit data to the SCAO. VTC courts receiving funding must submit the minimum standard data requirements to SCAO using the Drug Court Case Management Information System (DCCMIS). Page 3 FY 2025 Michigan Veterans Treatment Court Grant Program Required Training VTC courts receiving first-year MVTCGP funding from SCAO must agree to participate in SCAO required trainings, including SCAO’s Fundamentals of Problem-Solving Courts training, within the funding year. Page 4 FY 2025 Michigan Veterans Treatment Court Grant Program ALLOWABLE EXPENSES Costs must be reasonable and necessary. Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed. Personnel and Fringe • Hourly wages • Fringe benefits Contractual See Subrecipient section under Conditions on Expenses for more information. The VA must be the treatment provider of first resort. Grant funds may be used to reimburse for treatment expenses only if the VA is unable to provide the treatment. • Assessments (such as validated criminogenic risk/needs assessments and clinical assessments) • Treatment services • Defense attorney fees for the purposes of participating in program meetings, staffing meetings, and review hearings only • Consultant not to exceed $81.25 per hour or $650.00 per day • Full compensation for all personnel services as laid out in the service agreement. • Drug and alcohol testing services, including confirmation tests • Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink) • Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift time) • Transitional housing (also known as Three-Quarter Housing) • Dental expenses – Must receive prior approval from the SCAO for each procedure • Medication Assisted Treatment (Contractual) o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders. o Physician assessments for Medication Assisted Treatment (MAT) o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day) o Follow-up doctors’ appointments and health services, not otherwise covered by health insurance, associated with MAT including:  TB tests  Bloodwork  Chest x-rays • Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State approved vendor Supplies • Office supplies and equipment for use directly related to the PSC, not to exceed $4,500 • Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for the fiscal year) • Zoom licensing for problem-solving court staff to conduct probation appointments and other program-related business; this funding is limited to one license per program. The expense must be prorated for the fiscal year. • Drug testing supplies • Graduation ceremony refreshments and supplies Page 5 FY 2025 Michigan Veterans Treatment Court Grant Program • Incentives (includes graduation awards) • Medication – 60-day supply, directly related to mental health disorder (All insurance options or other sources of funding must be exhausted before spending.) • Participant supplies (day planners, folders, workbooks for treatment and ancillary services) • General Educational Development classes and tests • Fees for obtaining Michigan Identification, birth certificates, or other legal identification documents. Travel and Training See travel expenses, under Conditions on Expenses, for more information. Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser expense. • Conference/training expenses – training/conference material, registration, travel, meals, lodging, and parking – THESE COSTS MUST BE IN THE APPROVED BUDGET BEFORE EXPENDING FUNDS • Transportation expenses and mileage for program-related activities Page 6 FY 2025 Michigan Veterans Treatment Court Grant Program CONDITIONS ON EXPENSES This grant is a reimbursement-based grant. Expenses are eligible for reimbursement only if the expense was incurred during the project time period, only if in the approved budget, and only after the grantee paid the expense. Also, it is the intent of this grant that expenses are eligible for reimbursement only after the grantee has exhausted all other available funding options that were designated for this project. Examples of potential other available funding options include local court or county funding, federal funding, participant fees, and funding from nonprofit organizations. Expenses that are eligible for reimbursement under this grant must be allowable (according to the allowable expense list), reasonable, necessary, and in the grantee’s approved budget. All grant costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally recognized as allowable, reasonable, and necessary for the operation of the VTC and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be used for the grant period or fiscal year (October 1 to September 30). Billing for goods and services that could not reasonably be used before September 30 (e.g., bus tokens, library materials, drug testing supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO if you are not sure about an expense. If required by the SCAO or the court funding unit, costs must be obtained by competitive bids. Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day, which includes legal, medical, psychological, and accountant consultants. If the rate will exceed $650 for an eight-hour day, written approval is required from the SCAO in advance. SUBRECIPIENTS To determine whether a service agency or provider is a subrecipient or contractor, the below criteria is listed to aid in the decision. The substance of the relationship is more important than the form of agreement. All criteria listed below may not be present in all cases; therefore, the program must use judgment in classifying each agreement as a subrecipient or contractor. Programs should document the process for determining each agency or provider as a subrecipient or contractor for audit purposes. Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the Grant Component page in WebGrants. Subrecipient: • Definition o Is an agency/person who receives a subaward o Has their performance measured in relation to whether the grant objectives were met o Has responsibility for determining program operations o Adheres to grant requirements specified in contract o Uses funds to carry out program objectives for a public purpose as specified by Page 7 FY 2025 Michigan Veterans Treatment Court Grant Program statute, as opposed to providing goods and services • Requirements o Program enters into a contract with the subrecipient that includes at least all items included in the program’s SCAO contract for the grant funds, and upload a copy of the signed contract in WebGrants. o Ensure that subrecipients are adhering to the assurances o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment, and timesheets (if time is split with another funding source) with claims o Agency has to submit a budget to the court that must be incorporated into the program’s budget to the SCAO. The budget must include:  Pay rates  Annual hours  Fringe  Paid time off information  Pay bonuses, longevity, etc.  Supplies  Travel Contractor: • Definition o Provides good and services within normal business operations o Provides similar goods and services to many different purchasers o Normally operates in a competitive environment o Is not subject to adhere to grant requirements, though similar requirements may apply for other reasons. TRAVEL EXPENSES Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser expense. NONSUPPLANTING This grant must not be used to supplant state, local, or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local, or tribal funds, but will be used to increase the amount of funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: • Hire new positions (including filling existing vacancies that are no longer funded in your agency’s budget), it must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions. • Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant award start date and maintain documentation showing the date(s) that the positions were laid Page 8 FY 2025 Michigan Veterans Treatment Court Grant Program off and rehired. • Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts, it must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled layoff), and maintain documentation showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can document the date that the layoff would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the layoff without formally completing the administrative steps associated with a layoff for personnel. Documentation that may be used to prove that the scheduled layoffs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff, notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your grant compliance. ASSURANCES These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result in termination of grant funding or other remedies. 1. Grantee assures that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the VTC program. Grantees are required to have a current Memorandum of Understanding that includes the parties as stated in MCL 600.1201. 2. Grantee assures that all treatment programs and providers used in the VTC are licensed and/or accredited by the appropriate state government or professional agencies. 3. Grantee assures the intention of the jurisdiction to continue the program after funding from the MVTCGP has been exhausted. Grantee assures they will make a good faith effort to continue program operations if state funds are unavailable to financially support the program in the future. Grantee’s good faith efforts could include applying for federal grants, foundation funds, local funds, or funding unit contributions. Grantee is not bound to continue the program if the good faith efforts to find alternative means of continuing the program are not successful. This assurance does not commit or mandate funding by local funding units. 4. Grantee assures that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each grantee court should have a copy of their Equal Employment Opportunity Plan on file and available for review by the SCAO upon request. 5. Grantee assures that they and any contractors and/or subrecipients will not use funds from MVTCGP for lobbying and that they will disclose any lobbying activities related to MVTCGP. 6. Grantee assures: Page 9 FY 2025 Michigan Veterans Treatment Court Grant Program a. All expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. b. The accounting system maintains a separate fund or account to support expenditures (or maintenance of a separate fund or account to support expenditures). c. That the maintenance of accounting records follows generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. Grantee understands that only program activities and expenses in the approved grant budget and incurred during the fiscal year are eligible for reimbursement. 8. Grantee assures state funds will not be used to replace (supplant) funds that have been appropriated for the same purpose. 9. Grantee assures: a. That the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. b. That they will maintain these records for a period of five years after completion of the grant project or until all the SCAO audits are complete for the fiscal period, whichever is later. c. That they will comply with timely quarterly reports on the funds expended by the program in the form required by the SCAO. 10. Grantee agrees to collect and provide program and participant data in the form and manner required by SCAO, and to participate in follow-up and evaluation activities. 11. Grantee agrees to use the DCCMIS to manage VTC cases and report all data to the SCAO under MCL 600.1210. 12. Grantee assures planning, design, and operation of the program according to The Ten Components of Veterans Treatment Court. Additionally, grantees agree to follow all applicable state laws, court rules, administrative orders pertaining to the operation of a VTC and adjudication of related cases, and standards and required best practices per the SCAO’s VTC Standards, Best Practices, and Promising Practices. 13. Grantees receiving first-year MVTCGP funding assure participation in SCAO required trainings, including SCAO’s Fundamentals of Problem-Solving Courts training, within the funding year. 14. Grantee assures that if a federal 501(c)(3) exists or is developed for VTC purposes, or if the VTC develops a partnership with an existing 501(c)(3), that no employee of the court will be directly involved in the operations of the 501(c)(3). 15. Grantee understands that the SCAO may suspend funding in whole or in part, or terminate funding, under certain circumstances. This may include, but is not limited to, the following: a. According to the reallocation process as outlined in the grant contract. b. If any of the terms of the contract are not adhered to by the grantee/subrecipients. Page 10 FY 2025 Michigan Veterans Treatment Court Grant Program c. If the grantee proposes or implements substantial changes to the Scope of Services/Work such that, if originally submitted, the application would not have been selected for funding. d. If the grantee is not certified or submits false certification or falsifies any other report or document required hereunder. e. If the grantee is charged with or convicted of any criminal activity or offenses. f. If funding for this contract becomes unavailable to the SCAO due to appropriation or budget shortfalls. g. If the grantee does not comply with a contract term, including the reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved grant budget. h. If any report from the reporting requirements is at least 45 days late. REPORTING REQUIREMENTS Financial Claim Reports are due quarterly on the following dates: • January 10 • April 10 • July 10 • October 10 Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only required if the program has active participants): • November 15 • February 15 • May 15 • August 15 The Progress Report is due on the following date: • April 30 (Not required for planning grants) The DCCMIS Users Audit Report is due on the following date: • January 31 The WebGrants Users Audit Report is due on the following date: • January 31 36562 - Fiscal Year 2025 Michigan Veterans Treatment Court Grant36562 - Fiscal Year 2025 Michigan Veterans Treatment Court Grant Application Oakland County 6th CircuitApplication Oakland County 6th Circuit Application DetailsApplication Details Funding Opportunity: 36138-Fiscal Year 2025 Michigan Veterans Treatment Court Grant Program (MVTCGP) Operational and Planning Programs Funding Opportunity Due Date: May 31, 2024 11:59 PM Program Area: Michigan Veterans Treatment Court Grant Program (MVTCGP) Status: Editing Stage: Final Application Initial Submit Date: Initially Submitted By: Last Submit Date: Last Submitted By: Contact Information Primary Contact Information Name:Ms. SalutationSalutation Leah First NameFirst Name Middle NameMiddle Name Schiebold Last NameLast Name Title: Email*: Address*: Technical Office Specialist C- VTC 1200 N. Telegraph Rd Dept. 404 Pontiac CityCity Michigan State/ProvinceState/Province 48341 Postal Code/ZipPostal Code/Zip Phone*: PhonePhone ###-###-#######-###-#### Ext.Ext. Fax: To access the WebGrants Access form click To access the WebGrants Access form click here.here. WebGrants Authorization Approval Form: Organization Information Name*: Organization Type*: Tax Id: Organization Website: Address*: 6th Circuit Court - Oakland County (C06) State Court Administrative Office 38-6004876 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. 1 of 7 Pontiac CityCity Michigan State/ProvinceState/Province 48341 Postal Code/ZipPostal Code/Zip Phone*:(248) 858-0950 ###-###-#######-###-#### Ext.Ext. Fax:(248) 858-1999 ###-###-#######-###-#### FY 25 Application Program InformationProgram Information Select your court*:C06 Oakland County*: If your program is multi-jurisdictional or, includes additional counties in the same jurisdiction? Please list all of the participating jurisdictions and/or counties here (e.g. 21st District Court and 23rd District Court OR Clare and Gladwin Counties). (e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR Clare and Gladwin Counties)Clare and Gladwin Counties) *: NA Please pick your program type*: Federal Tax ID *: What is the program's most recent LAO number.What is the program's most recent LAO number. LAO# Planning programs enter 0000-00Planning programs enter 0000-00 *: Region*: Chief Judge *: Court: Building: Street Address*: City, State and Zip code *: Email Address*: Program Judge 1 Name*: Oakland Veterans Treatment Court 38-6004876 2018-05 Region 6 Hon. Jeffery S. Matis 1200 N Telegraph Pontiac, MI 48341 Hon. Nanci J. Grant Number of years as a program judge.*:>2 years Court: Program Judge 1 Email Address*: Program Judge 2 Name: Number of years as a program judge.: Court: Program Judge 2 Email Address: Program Judge 3 Name: Number of years as a program judge.: 2 of 7 Court: Program Judge 3 Email Address: Program Judge 4 Name: Number of years as a program judge.: Court: Program Judge 4 Email Address: Court Administrator*: Court: Email*: Financial Officer*: Project Director*: Court: Building: Street Address*: City, State, Zip code*: Project Director E-mail Address*: Project Director Phone Number*: Authorizing Official (individual who will sign the grant contract) Name*: Authorizing Official E-mail Address*: Authorizing Official Phone Number*: Authorizing Official Title *: Richard Lynch Brian Lefler - County CFO Pamela Monville 1200 N Telegraph Pontiac. MI 48341 248-858-0950 EExxtt.. David Woodward 248-858-0100 EExxtt.. Oakland County Board of Commissioners Chairman SIGMA Vendor ID #*: CV0048080 This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact PSC@courts.mi.gov.PSC@courts.mi.gov. Program OperationsProgram Operations Is the program applying for planning or operational funds? *: Operational Funds How many years has the program been operational? : 11 When does your program plan to begin accepting participants? : What is the program's capacity? :20 What is the current number of active participants? : 6 Does the program accept transfers? :Yes Provide a description of your program as it relates to project goals and funding needs: The Combat-Veterans Treatment Court’s current project goals are to continue funding the program by 1) continuing funding for a PTNE Technical Office Specialist position to assist with program operations, 2) assist veterans with drug testing costs, 3) offer incentives to program participants; and 4) send team members to trainings such as the annual MATCP training. Our first grant request was in FY2020. For FY25 funding is needed to cover the part-time position that will focus on global success of the 3 of 7 program, reporting requirements, and the DCCMIS entries/tracking necessary to maintain certification. Our program has one supervising judge and one probation officer. We can accommodate up to 20 individuals, but typically we have about 7-10 participants at any given time. We do not need a full-time program administrator, but this program nreeds to maintain a permanent part-time staff member who can handle the tracking of potential candidates, the onboarding of new participants, the discharge tracking, the exception reporting, the audits, the participation in team meetings and review hearings, and the educational and programmatic updates to the team. The court needs funding to compensate a part-time non-eligible (PTNE) Technical Office Specialist to perform DCCMIS entries, perform DCAS analysis, and otherwise handle the data collection and program administrative tasks. The court also needs funding for trainings for all team members. Did your program receive SCAO- administered grant funds in the current fiscal year?: Yes Please select all of the grant programs which funded this program in the current fiscal year. : MVTCGP What was the total amount of SCAO- administered grant funds the program was awarded in the current fiscal year?: $27,000.00 Will the program likely expend all of its grant award during the current fiscal year? : No What are the reasons that the program will likely not spend the entire grant award during the current fiscal year? : The program is operating efficiently and has used fewer hours for the technical office assistant. We are using grant funds to send team members for training to MATCP this year and would like to continue to do in the future. We are working on estimates now and plan to return any funds we do not think will be utilized. Have any of the service(s) and/or good(s) rates increased from the current fiscal year? (e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to $24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15) : Yes List the service(s) and/or good(s), the current fiscal year rate, and the new rate.: The technical office specialist position will have a merit increase in June 2023 to $28.46 and a cost of living increase effective 10/1/2024 to $29.03. Aside from increases covered above, are you requesting more grant funds in this application than the program was awarded during the current fiscal year?: No Please explain why more funds are being requested. (e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or operational adjustments)operational adjustments) : 4 of 7 For the upcoming/next fiscal year, will the program receive funding from another source (non-SCAO funding, such as local or federal funding), or has the program applied for funding from another source?*: Yes Please provide the following information Please provide the following information 1.) Have you received notification of the award? 1.) Have you received notification of the award? 2.) What is the funding source? 2.) What is the funding source? 3.) What is the maximum amount per year? 3.) What is the maximum amount per year? 4.) When will the funds expire? 4.) When will the funds expire? 5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain. The program receives some funding for incentives from the Warrior’s Trust Fund. VJO Contacts Veterans Justice Outreach LiasonVeterans Justice Outreach Liason Budget PersonnelPersonnel PersonnelPersonnel Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project. Program Technical Aide: PTNE (10-20 hours per week) $29.03/hour - The position’s focus will be on the global success of the program being fully responsible for program administration, reporting requirements, and the DCCMIS entries/tracking necessary to maintain certification. Duties include oversight/administration of the DCCMIS system; gathering, organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources, court administration, stakeholders, etc. Duties also include taking on responsibilities of the program administrator including grant application, monitoring, and reporting, preparing written reports, answering program-related phone calls and requests for information, and other duties required to globally administer the program such as preparation for graduation and other program-related activities and events; and accompany professional staff on assignments to the Veteran's Treatment program. (Total Salary Request: $15,095.00) Fringe BenefitsFringe Benefits **NameName Affiliated HospitalAffiliated Hospital Primary VJOPrimary VJO Nanette CollingNanette Colling VA HospitalVA Hospital Secondary VJOSecondary VJO Lauren ChamberlinLauren Chamberlin Oakland County Veteran ServicesOakland County Veteran Services Additional VJOAdditional VJO Chaka McDonaldChaka McDonald Oakland Community Health Network Veteran NavigatorOakland Community Health Network Veteran Navigator NameName PositionPosition RatesRates RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal Leah SchieboldLeah Schiebold PTNEPTNE 20.62-29.03 per hr20.62-29.03 per hr $15,095.00$15,095.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $15,095.00$15,095.00 $15,095.00 $0.00 $0.00 $0.00 $15,095.00 Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions TotalTotal 5 of 7 Fringe BenefitsFringe Benefits Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses. Drug Court Technical Aide fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. Part-time non-eligible positions benefits are estimated at 5.49% of salary. (Total Fringe Benefit Request: $829) ContractualContractual ContractualContractual Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project. Drug and Alcohol Testing: These funds requested will be used to pay for drug and alcohol testing as well as alcohol tether monitoring. For drug testing, we use both AverHealth (JAMS) and RESULTS (Oakland County Sheriff’s Office). Rates for various services are between $4 – $50 per test. Examples: AverHealth charges $6.00 for a 7-panel (instant test) which includes cannabinoids, benzodiazepines, amphetamines, cocaine, opiates, creatinine, and specific gravity. They will complete a PBT for free if the defendant shows for a regularly scheduled drug screen; however, if they are called to show up for a PBT alone, then they charge a $4.00 fee. Lab confirmations are $24.00, mouth swabs are $15.00 for a 5-panel screen, and additional testing for other substances is available using a set fee chart. Drug testing confirmations are to be paid through grant funds only if the confirmation is negative. RESULTS charges $10.00 for a 13-panel which includes Amphetamines, Barbiturates, Benzodiazepines, Marijuana, Cocaine, Methaqualone, Opiates, Phencyclidine, Methadone, Propoxypene, Buprenorphine, Oxycodone, and Tricyclic Anti-depressants.. They also test for adulterants at no additional cost. If the sample is positive and is sent to their outside lab, then they charge $20.00 for each substance they run a confirmation on. SuppliesSupplies SuppliesSupplies Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project. These funds requested will be used to pay for various operating expenses of the Adult Treatment Court such as supplies, incentives, and the costs associated with graduation ceremonies. PTNEPTNE $829.00$829.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $829.00$829.00 $829.00 $0.00 $0.00 $0.00 $829.00 Service to beService to be ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest Other Grant or FundingOther Grant or Funding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor Drug TestingDrug Testing AverHealthAverHealth $4 to $50.00 per$4 to $50.00 per serviceservice $1,500.00$1,500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,500.00$1,500.00 ContractorContractor $1,500.00 $0.00 $0.00 $0.00 Type of SupplyType of Supply RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal Graduation SuppliesGraduation Supplies $100 per event$100 per event $200.00$200.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $200.00$200.00 IncentivesIncentives $25$25 $1,000.00$1,000.00 $500.00$500.00 $0.00$0.00 $0.00$0.00 $1,500.00$1,500.00 $1,200.00 $500.00 $0.00 $0.00 6 of 7 Incentives are figured at $25.00 per milestone. Graduation Supplies not to exceed $100.00 per graduation ceremony x 2 ceremonies . Travel and TrainingTravel and Training Travel and TrainingTravel and Training Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project. MATCP Conference attendance is planned for program technical aid, judge or project director. These requested funds will be used to pay for program staffers to participate in the conference including: Registration fees of up to $495.00 Cover MATCP conference registration, lodging, and meals for Leah Schiebold, mentor, VTC Probation Liaison, and defense attorney advisor. This will increase the overall Training/Travel budget to $3980.00. Please see estimate below for MATCP conference costs: Registration $495 x 4 Lodging $300 x4 Meals $100 x 4 Mileage $100 x 4 Total requested is $3980 Total BudgetTotal Budget Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal MATCP ConferenceMATCP Conference See BelowSee Below $3,980.00$3,980.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,980.00$3,980.00 $3,980.00 $0.00 $0.00 $0.00 Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost TotalTotal $22,604.00$22,604.00 $500.00$500.00 $0.00$0.00 $0.00$0.00 $23,104.00$23,104.00 7 of 7