HomeMy WebLinkAboutResolutions - 2024.05.22 - 41219
AGENDA ITEM: Application to the State Court Administrative Office for the FY 2025 Juvenile Mental
Health Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4081
Motion to approve the FY 2025 Michigan Drug Court Grant Program (Juvenile Mental Health Court)
grant application in the amount of $54,490 from the State Court Administrative Office, for the period
of October 1, 2024 through September 30, 2025. No budget amendment is required at this time.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Juvenile Mental Health Court (JMHC) is a problem-solving court that uses
alternative legal procedures to aid non-violent youth offenders who are challenged with serious
mental health needs. JMHC is based on the concept of therapeutic jurisprudence which
incorporates treatment and accountability into the criminal justice process. The program is designed
to offer juveniles, ages 11 – 19, who meet eligibility criteria, including those with a primary diagnosis
of a Serious Mental Illness, Developmental Disability, Serious Emotional Disturbance, and / or Co-
Occurring Disorder, the opportunity to voluntarily participate and engage in intensive, treatment-
focused, community-based probationary services in lieu of other dispositional plans, including
possible out-of-home placement or hospitalization. It is the hope of the program that those who
participate in JMHC will in turn show a reduced risk for recidivism as well as the development of
skills and supports necessary to live a life in which their mental health needs are properly managed
and contribute to a better sense of individual well-being. We are seeking to renew this grant funding
for a third year.
The Circuit Court seeks approval to apply for a Juvenile Mental Health Court grant with the State
Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) with a grant
period of October 1, 2024 through September 30, 2025. The total program budget for FY25 Juvenile
Mental Health Court (JMHC) is
$360,122.15 consisting of $54,490 in grant funding from SCAO and Child Care Fund
reimbursements of approximately $305,632.15 (of which 75% is reimbursable); and
WHEREAS this will be the third year of funding from the MDCGP. The court intends to deal
specifically with the problem of increasing mental health issues, rising system costs, and an
increase in out of home placement days ordered. The $54,490 in grant funding will be used to
provide a part-time Mental Health Liaison provided through an interlocal government agreement
between the Circuit Court and Oakland Community Health Network. The grant will be used to
provide a defense attorney advisor, incentives, testing, monitoring, and substance abuse treatment
services. The grant application has completed the Grant Review Process in accordance with the
Board of Commissioners Grant Procedures. This grant is conditioned upon continued interpretation
of the contract consistent with the June 4, 2018 letter from the Michigan SCAO, providing that
assurance #3 of this year’s grant application and agreement shall not be constructed as a mandate
for future funding of the program from the funding unit, said letter attached hereto and incorporated
by the reference herein.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off JMHC
2. JMHC Grant FY25 redacted
3. Proxi JMHC FY25
4. FY2025MHCGrantAttachment_Final
COMMITTEE TRACKING
2024-05-14 Public Health & Safety - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00149
GRANT NAME: FY25 Michigan Drug Court Grant Program (Juvenile Mental Health Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Application (Greater than $50,000)
DATE: 05/03/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (05/01/2024)
Human Resources:
Approved by Human Resources. No position impact – Heather Mason (04/30/2024)
Risk Management:
Approved. No county insurance requirements. – Robert Erlenbeck (04/30/2024)
Corporation Counsel:
Approved - Heather Lewis (04/30/2024)
36553 - Michigan Mental Health Court Grant Program (MMHCGP)36553 - Michigan Mental Health Court Grant Program (MMHCGP)
Application DetailsApplication Details
Funding Opportunity:
36137-Fiscal Year 2025 Michigan Mental Health Court Grant Program (MMHCGP) Operational and Planning Programs
Funding Opportunity Due Date: May 31, 2024 11:59 PM
Program Area: Michigan Mental Health Court Grant Program (MMHCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
Remele
First NameFirst Name
Middle NameMiddle Name Penick
Last NameLast Name
Title:
Email*:
Address*:
Court Program Resource
Specialist
1200 N Telegraph Rd
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:248-494-1065
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:C06NewUsersWebGrants.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
1 of 8
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:(248) 858-0950
###-###-#######-###-####
Ext.Ext.
Fax:(248) 858-1999
###-###-#######-###-####
FY 25 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
No
Please pick your program type*:
Federal Tax ID *:
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
Region*:
Chief Judge *:
Court:
Building:
Street Address*:
City, State and Zip code *:
Email Address*:
Program Judge 1 Name*:
Number of years as a program judge.*:
Court:
Program Judge 1 Email Address*:
Program Judge 2 Name:
Number of years as a program judge.:
Court:
Program Judge 2 Email Address:
Program Judge 3 Name:
Oakland
Juvenile Mental Health Court
38-6004876
2022-13
Honorable Jeffery S. Matis
1200 N. Telegraph
Pontiac
Honorable Julie A. McDonald
1-2 years
N/A
N/A
Number of years as a program judge.:
Court:
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Program Judge 3 Email Address:
Program Judge 4 Name:N/A
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:Mr. Richard Lynch
Court:
Email*:
Financial Officer*:
Project Director*:
Court:
Building:
Street Address*:
City, State, Zip code*:
Project Director E-mail Address*:
Project Director Phone Number*:
Authorizing Official (individual who will
sign the grant contract) Name*:
Authorizing Official E-mail Address*:
Authorizing Official Phone Number*:
Authorizing Official Title *:
Mr. Brian Lefler
Remele Penick
1200 N. Telegraph
Pontiac
248-858-0296 EExxtt..
Mr. David Woodward
248-858-1572 EExxtt..
Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Funds
How many years has the program been
operational? :
2
When does your program plan to begin
accepting participants? :
What is the program's capacity? :40
What is the current number of active
participants? :
12
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Juvenile Mental Health Court (JMHC) is a problem-solving court that uses alternative legal procedures to aid non-violent youth
offenders who are challenged with serious mental health needs. JMHC is based on the concept of therapeutic jurisprudence which incorporates
treatment and accountability into the criminal justice process. The program is designed to offer juveniles, ages 11 – 19, who meet eligibility criteria,
including those with a primary diagnosis of a Serious Mental Illness, Developmental Disability, Serious Emotional Disturbance, and / or Co-
Occurring Disorder, the opportunity to voluntarily participate and engage in intensive, treatment-focused, community-based probationary services
in lieu of other dispositional plans, including possible out-of-home placement or hospitalization. It is the hope of the program that those who
participate in JMHC will in turn show a reduced risk for recidivism as well as the development of skills and supports necessary to live a life in which
3 of 8
their mental health needs are properly managed and contribute to a better sense of individual well-being.
The JMHC incorporates a non-adversarial team approach and is led by an Oakland County Circuit Court Judge with the additional support of a
Family Division Referee. The team also includes a program coordinator, caseworker, prosecuting attorney, defense advisor, Oakland Community
Health Network liaison, various representatives from local mental health treatment providers, data analyst, as well as other stakeholders from within
the Court and from the community. Each team member is tasked with protecting the rights of the individual, while also being held to the highest
standard in terms of maintaining participant confidentiality. Team members are further responsible for understanding State of Michigan legislation
and statutes as it relates to problem-solving courts, keeping current with trainings and new developments in the mental health and criminal justice
fields, as well as adherence to the established best practices, essential elements, and guiding principles of treatment courts.
JMHC is designed to be approximately 10 – 12 months in length and is structured using a phase system with corresponding levels of incentives,
sanctions, and therapeutic adjustments. There are four phases in total and while each phase is individualized to meet the unique needs of the
participant, there are benchmarks set at each level to ensure that minimum compliance standards are being met. Generically speaking, each
participant will be evaluated and offered ongoing support in the areas of 1.) the ability to maintain contact with their assigned caseworker and
attendance at regularly scheduled court hearings, 2.) adherence with court-ordered conditions of community supervision, 3.) the verified
maintenance of abstinence / sobriety, if necessary, 4.) participation in appropriately identified mental health treatment program, which may include
prescribed psychotropic mental health medications, and 5.) the development and maintenance of appropriate daily living skills, compliance with an
educational or vocational plan, and productive service as a member of their family and community.
The JMHC program is in the second year of seeking grant funding support through the State Court Administrative Office (SCAO). The financial
assistance offered through SCAO would be used to assist with different areas of need, including the costs that are associated with contractual
services, program supplies, as well as travel / training. First, in terms of contractual services, which is the largest part of the request, funding would
aid in helping to cover and offset expenses related to our part-time mental health liaison, which is a requirement per statute for operation of the
program, as well as other assitance with treatment services (individual and group therapy, psychiatric supports, etc.), substance abuse screening,
and electronic tether monitoring. Next, the financial grant assistance would allow for reimbursement for program supplies in the form of incentives to
recognize participants who are able to meet certain milestones throughout their program involvement. Finally, financial assistance is being sought
to aid in sending one program staff member to the annual MATCP conference. The remainder of the program needs, such as personnel costs, as
well as further needs associated with travel and training, will all be covered either fully or in part through other funding options, such as the
Oakland County General Fund and through reimbursement through the State of Michigan Department of Health and Human Services Child Care
Fund.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MMHCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$39,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
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Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
The Oakland County Healthcare Network (OCHN) Liaison has a current rate of $31.7695 per hour and according to their management, an overall
increase of $10,000 will occur for their services.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Additional funding is being requested for FY2025. The entire grant award of $39,000 received last year was solely utilized to help offset some of
the costs of our part-time mental health liaison position. This year, we are asking for additional funds to help cover some of the costs associated
with other contractual needs such as treatment services (individual and group therapy, psychiatric supports, etc.), substance abuse screening,
electronic tether monitoring, and incentive purchases.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
No
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
NameName PositionPosition RatesRates RequestRequest
Other Grant OrOther Grant Or
FundingFunding
SourceSource
Local CashLocal Cash
ContributionContribution
Local In-Local In-
KindKind
ContributionContribution TotalTotal
Ashley Bishop &Ashley Bishop &
Shaye GleasonShaye Gleason
Youth and Family Caseworker IIYouth and Family Caseworker II $38.88/hour - $49.00/hour$38.88/hour - $49.00/hour $0.00$0.00 $129,547.00$129,547.00 $0.00$0.00 $0.00$0.00 $129,547.00$129,547.00
Nathan Gilling,Nathan Gilling,
Candace Sereno, andCandace Sereno, and
VacantVacant
Youth and Family CaseworkYouth and Family Casework
Supervisor, Business Analyst, andSupervisor, Business Analyst, and
College InternCollege Intern
$41.75/hour - $55.00/hour, $30.62/hour$41.75/hour - $55.00/hour, $30.62/hour
- $40.00/hour, $18.31/hour -- $40.00/hour, $18.31/hour -
$30.00/hour$30.00/hour
$0.00$0.00 $59,731.15$59,731.15 $0.00$0.00 $0.00$0.00 $59,731.15$59,731.15
$0.00 $189,278.15 $0.00 $0.00 $189,278.15
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The JMHC program is in its third year and is growing. We have added a second caseworker mid-year 2024 and anticipate the growth of the
program to continue. At this time there is no assistance with personnel being sought through this grant funding opportunity. The program staff
include a Treatment Court Coordinator (Youth and Family Casework Supervisor), Business Analyst, and two Youth and Family Caseworker II staff,
with each position being partially covered through the Child Care Fund. (Total Request of $0.00)
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
There is no assistance with fringe benefits being sought through this grant funding opportunity. The costs associated with employee benefits for
the Youth and Family Caseworker II position, and 25% of the Youth and Family Casework Supervisor and Business analyst, are covered through
the Child Care Fund. (Total Request of $0.00)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with
AverHealth for these services. The vendor has informed us they will seek a price increase when we renew our contract but we are unsure exactly
what the new fee structure will be. I anticipate a 5-10% increase in services which will range from $4 – $50 depending on what testing is requested.
(Total Request of $5,000.00)
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA, Retirement, Disability, Unemployment, Group Life/Accident, Worker'sFICA, Retirement, Disability, Unemployment, Group Life/Accident, Worker's
Comp, Medical, Dental, VisComp, Medical, Dental, Vis
$0.00$0.00 $89,354.00$89,354.00 $0.00$0.00 $0.00$0.00 $89,354.00$89,354.00
$0.00 $89,354.00 $0.00 $0.00 $89,354.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Defense AttorneyDefense Attorney
AdvisorAdvisor
Nicole SmithsonNicole Smithson $75 per hour$75 per hour $9,000.00$9,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $9,000.00$9,000.00 ContractorContractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealthAverHealth $4 to $50.00$4 to $50.00
per serviceper service
$5,000.00$5,000.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $15,000.00$15,000.00 ContractorContractor
OCHN LiaisonOCHN Liaison Oakland CommunityOakland Community
Health NetworkHealth Network
$32-$36 per$32-$36 per
hourhour
$24,050.00$24,050.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $24,050.00$24,050.00 ContractorContractor
TreatmentTreatment
servicesservices
Easter Seals; OaklandEaster Seals; Oakland
Family ServicesFamily Services
$100-$300$100-$300 $6,000.00$6,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $6,000.00$6,000.00 ContractorContractor
ElectronicElectronic
MonitoringMonitoring
House ArrestHouse Arrest $8-$45$8-$45 $6,000.00$6,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $6,000.00$6,000.00 ContractorContractor
$50,050.00 $10,000.00 $0.00 $0.00
6 of 8
OCHN Liaison
These requested funds will be used to support the part-time position of a OCHN Liaison, which falls under allowable expenses within consultant /
contractor fees and is a position which is requirement per statute for program operation. The hourly rate will fall between $32 -$36 per hour and a
max of 750 hours is expected. The OCHN Liaison position is contracted through Oakland Community Health Network through the establishment of
an Inter-Local Governmental Agreement. The OCHN Liaison is tasked with assisting the program by aiding with training, participant eligibility
screenings, substance abuse and mental health assessments, treatment coordination of client services, community referrals, consultations, and
crisis intervention. The upper cost of this position is a total of $28,000.00. (Total Request of $24,050.00)
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, as well as psychiatric evaluations.
Providers for these services may include Easter Seals or Oakland Family Services, each of whom have local offices in the Oakland County area.
Treatment services handled through “private pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the
agencies. (Total Request of $6,000.00)
Intake session up to $400.00; Individual session up to $350.00; Group session up to $150.00; Psychiatric evaluation up to $500.00; MAT services
up to $300.00
Electronic Monitoring
GPS tether monitoring is provided through House Arrest services. The cost for this GPS service is $8.00/day plus an enrollment fee of $45.00.
(Total Request of $6,000.00)
Defense Advisor
The Defense advisor participates in review hearings, team meetings, program sessions/meetings, individual meetings, and assists participants with
legal issues such as IEP paid at a rate of $75 per hour with a planned budget of 10 hours per month for a total of 120 hours. (Total Request
$9,000)
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Personal Mileage
Personal mileage will be charged at the maximum allowable State of Mi rate. Personal mileage is collected when the Youth and Family Caseworker
Type of SupplyType of Supply RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Personal MileagePersonal Mileage $.67 mile$.67 mile $0.00$0.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00
IncentivesIncentives See BelowSee Below $2,750.00$2,750.00 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $7,750.00$7,750.00
Office SuppliesOffice Supplies See BelowSee Below $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00
$2,750.00 $17,000.00 $0.00 $0.00
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utilizes their own vehicle to travel to / from client visits in the community, trainings, conferences, etc. There is no funding request for this line item.
(Total Request of $0.00)
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Juvenile Drug Court. Incentives
are figured at $15.00 per phase completed at 4 phases per participant totaling $60.00 per individual. Graduation gifts are also purchased for each
individual at a range of $40.00 to $60.00. 25 participants x $110.00 (phase incentive plus average $50.00 graduation gift) equals a total incentive
request of $2750.00. (Total Request of $2,750.00)
Office Supplies
Office supplies are purchased with reimbursement through Child Care Fund. Supplies are generally purchased through Office Depot and could
include items such as paper, pens, ink, folders, binders, and other graduation supplies, etc. There is no funding request for this line item. (Total
Request of $0.00)
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
MATCP Conference
These requested funds will be used to pay for two program staffers to participate in the annual conference including registration fees at $495.00
per person, lodging at approximately $500.00 (reimbursable at the maximum allowable state rate), meals not covered at conference –
approximately $45.00 total (receipt required meals purchased for training will not exceed the maximum state rate) and mileage at the maximum
allowable State of Mi rate (approximately $200.00). (Total Request of $1,690.00)
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See BelowSee Below $1,690.00$1,690.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,690.00$1,690.00
$1,690.00 $0.00 $0.00 $0.00
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $54,490.00$54,490.00 $305,632.15$305,632.15 $0.00$0.00 $0.00$0.00 $360,122.15$360,122.15
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Page 1 FY 2025 Michigan Mental Health Court Grant Program
Michigan Mental
Health Court Grant
Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2025
Funding Provided by the
State Court Administrative Office
Page 2 FY 2025 Michigan Mental Health Court Grant Program
Overview
The Michigan Mental Health Court Grant Program (MMHCGP) is administered by the State Court
Administrative Office (SCAO) and is intended for adult and juvenile mental health courts. In this
document, these two program types will be referred to as “MHC.” The MMHCGP grant is available for
programs in the planning stage and for programs in the operational stage. A planning program is one
that is planning to become operational but does not currently have an approved Local Administrative
Order and is not certified. An operational program is one that has an approved Local Administrative
Order and is certified under MCL 600.1091 or MCL 600.1099c. The funding should enable MHCs to
promote public safety and divert select defendants with mental illness into judicially-supervised,
community-based treatment; reduce reliance on incarceration within existing correctional systems and
local jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of
the program.
Applicant Eligibility and Application Submission
The MMHCGP grant is available for MHC courts in the planning stage or in the operational stage. All
operational MHC courts must be certified under MCL 600.1091 or MCL 600.1099c. All grant
applications must be submitted through the WebGrants program in order to be considered for funding.
MHC grants are non-competitive, and funding decisions are based, in part, on program need and the
program’s budget, with a focus on fixed costs and considering prior expense utilization.
Acceptance of Conditions
By applying for the MMHCGP grant, the applicant agrees to comply with everything in this document,
including the Assurances and Reporting Requirements. Applicants of an adult MHC court should refer
to MCL 600.1090 et seq. and MCL 600.1088, and applicants of a juvenile MHC should refer to MCL
600.1099b et seq. and MCL 600.1088, when completing the application to ensure that the MHC court is
or will be designed in compliance with statutory requirements.
Local Administrative Order and Memorandum of Understanding
Operational programs applying for a grant must have an LAO approved and on file with the SCAO.
MHC courts in the planning stage must have an approved LAO on file before accepting participants in
the program. All operational MHC courts must have an MOU per MCL 600.1091 and/or MCL
600.1099c. MHC courts in the planning stage must have an MOU before accepting participants in the
program. The MOU shall describe the roles and responsibilities of all parties and should include, if the
program includes discharge and dismissal of an offense, delayed sentence, or deviation from sentencing
guidelines, each participating prosecuting attorney in the circuit or district courts, a representative of the
criminal defense bar, a representative or representatives of the community treatment providers, and any
additional parties considered.
Drug Court Case Management Information System
MCL 600.1099 and MCL 600.1099l require that all MHC courts submit data to the SCAO. MHC
courts receiving funding must submit the minimum standard data requirements to SCAO using the Drug
Court Case Management Information System (DCCMIS).
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Required Training
MHC courts receiving first-year MMHCGP funding from SCAO must agree to participate in SCAO
required trainings, including SCAO’s Fundamentals of Problem-Solving Courts training, within the
funding year.
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ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
• Assessments (such as validated criminogenic risk/needs assessments and clinical assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement.
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses – Must receive prior approval from the SCAO for each procedure
• Medication Assisted Treatment/Medications for Opioid Use Disorder (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment/Medications for Opioid Use
Disorder (MAT/MOUD)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT/MOUD including:
TB tests
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program-related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
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• Medication – 60-day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
• General Educational Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
Travel and Training
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses – training/conference material, registration, travel, meals, lodging,
and parking – THESE COSTS MUST BE IN THE APPROVED BUDGET BEFORE
EXPENDING FUNDS
• Transportation expenses and mileage for program-related activities
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CONDITIONS ON EXPENSES
This grant is a reimbursement-based grant. Expenses are eligible for reimbursement only if the
expense was incurred during the project time period, only if in the approved budget, and only after
the grantee paid the expense. Also, it is the intent of this grant that expenses are eligible for
reimbursement only after the grantee has exhausted all other available funding options that were
designated for this project. Examples of potential other available funding options include local
court or county funding, federal funding, participant fees, and funding from nonprofit
organizations.
Expenses that are eligible for reimbursement under this grant must be allowable (according to the
allowable expense list), reasonable, necessary, and in the grantee’s approved budget. All grant
costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally
recognized as allowable, reasonable, and necessary for the operation of the MHC and reflect
market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be used for the
grant period or fiscal year (October 1 to September 30). Billing for goods and services that could
not reasonably be used before September 30 (e.g., bus tokens, library materials, drug testing
supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO if you
are not sure about an expense. If required by the SCAO or the court funding unit, costs must be
obtained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day,
which includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. The substance of the relationship is more important than the
form of agreement. All criteria listed below may not be present in all cases; therefore, the program
must use judgment in classifying each agreement as a subrecipient or contractor. Programs should
document the process for determining each agency or provider as a subrecipient or contractor for
audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
Page 7 FY 2025 Michigan Mental Health Court Grant Program
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants.
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
Paid time off information
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
NONSUPPLANTING
This grant must not be used to supplant state, local, or tribal funds. The grantee must assure that
funds will not be used to replace or supplant state, local, or tribal funds, but will be used to increase
the amount of funds that would, in the absence of grant funds, be made available for criminal
justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date and maintain documentation showing the date(s) that the positions were laid
Page 8 FY 2025 Michigan Mental Health Court Grant Program
off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts, it must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result
in termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all
affected agencies in planning and implementation of the MHC court program. Grantees are
required to have a current Memorandum of Understanding that includes the parties as stated in
MCL 600.1091 or MCL 600.1099c.
2. Grantee assures that all treatment programs and providers used in the MHC court are licensed
and/or accredited by the appropriate state government or professional agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the
MMHCGP has been exhausted. Grantee assures they will make a good faith effort to continue
program operations if state funds are unavailable to financially support the program in the future.
Grantee’s good faith efforts could include applying for federal grants, foundation funds, local
funds, or funding unit contributions. Grantee is not bound to continue the program if the good
faith efforts to find alternative means of continuing the program are not successful. This
assurance does not commit or mandate funding by local funding units.
4. Grantee assures that all recipients of funding under this grant program are required to comply
with nondiscrimination requirements contained in various federal and state laws. Each grantee
court should have a copy of their Equal Employment Opportunity Plan on file and available for
review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from
MMHCGP for lobbying and that they will disclose any lobbying activities related to MMHCGP.
6. Grantee assures:
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a. All expenditures, including personnel services, contractual services, and supplies, shall be
in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or
maintenance of a separate fund or account to support expenditures).
c. That the maintenance of accounting records follow generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any
budget amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
a. That the Michigan Supreme Court, the SCAO, the local government audit division of the
Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt,
copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal
records related to this grant.
b. That they will maintain these records for a period of five years after completion of the
grant project or until all the SCAO audits are complete for the fiscal period, whichever is
later.
c. That they will comply with timely quarterly reports on the funds expended by the
program in the form required by the SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner
required by SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to use the DCCMIS to manage MHC court cases and report all data to the SCAO
under MCL 600.1099 or MCL 600.1099l.
12. Grantee assures planning, design, and operation of the program according to one of the following
models, as appropriate and required for the program type: 10 Essential Elements of a Mental
Health Court or 7 Common Characteristics of a Juvenile Mental Health Court. Additionally,
grantees agree to follow all applicable state laws, court rules, and administrative orders
pertaining to the operation of MHC courts and adjudication of related cases, and standards and
required best practices per the SCAO’s Adult Mental Health Court Standards, Best Practices,
and Promising Practices.
13. Grantees receiving first-year MMHCGP funding assure participation in SCAO required trainings,
including SCAO’s Fundamentals of Problem-Solving Courts training, within the funding year.
14. Grantee assures that if a federal 501(c)(3) exists or is developed for MHC court purposes, or if
the MHC court develops a partnership with an existing 501(c)(3), that no employee of the court
will be directly involved in the operations of the 501(c)(3).
15. Grantee understands that the SCAO may suspend funding in whole or in part, or terminate funding,
under certain circumstances. This may include, but is not limited to, the following:
a. According to the reallocation process as outlined in the grant contract.
Page 10 FY 2025 Michigan Mental Health Court Grant Program
b. If any of the terms of the contract are not adhered to by the grantee/subrecipients.
c. If the grantee proposes or implements substantial changes to the Scope of Services/Work such
that, if originally submitted, the application would not have been selected for funding.
d. If the grantee is not certified or submits false certification or falsifies any other report or
document required hereunder.
e. If the grantee is charged with or convicted of any criminal activity or offenses.
f. If funding for this contract becomes unavailable to the SCAO due to appropriation or budget
shortfalls.
g. If the grantee does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and approved grant
budget.
h. If any report from the reporting requirements is at least 45 days late.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only
required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
The Progress Report is due on the following date:
• April 30 (Not required for planning grants)
The DCCMIS Users Audit Report is due on the following date:
• January 31
The WebGrants Users Audit Report is due on the following date:
• January 31