HomeMy WebLinkAboutResolutions - 2024.05.22 - 41220
AGENDA ITEM: Application to the State Court Administrative Office for the FY 2025 Veterans Court
Program
DEPARTMENT: 52-1 District Court (Novi)
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4097
Motion to approve grant application to the State Court Administrative Office for the FY 2025
Michigan Drug Court Grant Program in the amount of $16,196.36 for the period of October 1, 2024
through September 30, 2025.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The 52nd District Court, Division I (Novi) is applying to the State Court Administrator’s Office
(SCAO), Michigan Drug Court Grant Program for the amount of $16,196.36 for the grant period of
October 1, 2024 through September 30, 2025. The court intends to continue the Specialty
Treatment Court (STC) to assist participants maintain sobriety and decrease recidivism. The court
will be utilizing an existing Oakland County Funded Senior Probation Officer, who will assist with
managing the STC caseload. The court will seek to create a new position, District Court Clerk to
assist with data entry and clerical duties assigned to our treatment courts, with the cost of this
position divided between all 4 of the Treatment Court’s operating out of 52-1 District Court. The
active number of participants in our program is subject to change. The court has also requested
funds to assist participants with required Alcohol/ Drug Testing and Electronic Monitoring devices
such as Ignition Interlocks.
The grant application has completed the Grant Review Process in accordance with the Grants
Policy.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Alexandra Black, District Court Administrator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off
2. District Court 52-1 VTC Write Up
3. FY 2025 VTC Webgrants Application (1)
4. FY 2024 VTC Grant Allowable List
COMMITTEE TRACKING
2024-05-14 Public Health & Safety - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
GRANT REVIEW SIGN-OFF – 52/1 District Court APP00135
GRANT NAME: FY 2025 Michigan Veteran’s Court MVTCGP
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT: David Campbell / (248) 305-6451
STATUS: Application (Less than $50,000)
DATE: 04/16/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be placed on the next agenda(s) of the appropriate Board
of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (04/15/2024)
Human Resources:
Approved by Human Resources. Would partially fund one FTE position, so HR action will be needed upon acceptance..–
Heather Mason (04/12/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (04/15/2024)
Corporation Counsel:
Approved CC conducted legal review of provided documents. There are no unresolved legal issues at this time.– Sharon
Kessler (04/16/2024)
REQUEST:
1. The 52-1 District Court is requesting to create one (1) SR FTE District Court Clerk position (#3020205) that
will be funded through the four Treatment Court Grants operating out the of 52-1 District Court.
PROPOSED FUNDING:
Four Treatment Court Grants within the 52-1 District Court.
OVERVIEW:
The 52nd District Court, Division I (Novi) intends to apply to the State Court Administrator’s Office (SCAO), Michigan
Drug Court Grant Program in the amount of $16,196.36 for the grant period of October 1, 2024 through September
30, 2025. The court intends to continue the Specialty Treatment Court (STC) to assist participants maintain sobriety
and decrease recidivism. The court will be requesting $16,196.36 in grant funding from SCAO. The court will be
utilizing an existing Oakland County Funded Senior Probation Officer, who will assist with managing the STC caseload.
The court will seek to create a new position, District Court Clerk to assist with data entry and clerical duties assigned
to our treatment courts, with the cost of this position divided between all 4 of the Treatment Court’s operating out
of 52-1 District Court.
PERTINENT SALARIES FY 2024
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Create one (1) GF/GP FTE District Court Clerk
position (#3020205)
Salary @ step 12 40,022
Fringes @ 34.59%13,844
Direct Contract Charge 15,973
Cost 1 Position 69,839
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
Step
72
Step
84
District
Court Clerk 109 Bi-wkly
Annual
1,468.04
38,169
1,539.30
40,022
1,610.57
41,875
1,681.85
43,728
1,753.11
45,581
1,824.37
47,434
1,895.37
49,286
1,966.91
51,140
36295 - FY 2025 52-1 DC Veteran's Treatment Court Program 36295 - FY 2025 52-1 DC Veteran's Treatment Court Program
Application De tailsApplication De tails
Funding Opportunity:
36138-Fiscal Year 2025 Michigan Veterans Treatment Court Grant Program (MVTCGP) Operational and Planning Programs
Funding Opportunity Due Date: May 31, 2024 11:59 PM
Program Area: Michigan Veterans Treatment Court Grant Program (MVTCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
David
First NameFirst Name
Middle NameMiddle Name Campbell
Last NameLast Name
Title:Probation Supervisor
Email*:Campbelld@oakgov.com
Address*:4850 Grand River Ave
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6451
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5295
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:Campbell Webgrants Access.pdf
Organization Information
Name*:52nd District Court First Division - Oakland County (D52-1)
Organization Type*:State Court Administrative Office
Tax Id:
Organization Website:
Address*:48150 Grand River Ave.
1 of 10
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6144
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5970
###-###-#######-###-####
FY 25 Application
Program InformationProgram Information
Select your court*:D52-1 (Novi) Oakland
County*:Oakland
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
NA
Please pick your program type*:Veterans Treatment Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2022-04
Region*:Region 6
Chief Judge *:Travis Reeds
Court:
Building:
Street Address*:48150 Grand River Ave.
City, State and Zip code *:Novi, MI 48374
Email Address*:reedst@oakgov.com
Program Judge 1 Name*:Travis Reeds
Number of years as a program judge.*:>2 years
Court:
Program Judge 1 Email Address*:reedst@oakgov.com
Program Judge 2 Name:
Number of years as a program judge.:
Court:
Program Judge 2 Email Address:
Program Judge 3 Name:
Number of years as a program judge.:
2 of 10
Court:
Program Judge 3 Email Address:
Program Judge 4 Name:
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:Alexandra Black
Court:
Email*:blacka@oakgov.com
Financial Officer*:Sheryl Johnson
Project Director*:David Campbell
Court:
Building:
Street Address*:48150 Grand River Ave
City, State, Zip code*:Novi, MI 48374
Project Director E-mail Address*:campbelld@oakgov.com
Project Director Phone Number*:248-305-6451 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
David T. Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
Authorizing Official Phone Number*:248-858-0100 Ext.Ext.
Authorizing Official Title *:Chairman, Oakland County Board of Commissioners
SIGMA Vendor ID #*:
cv0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Funds
How many years has the program been
operational? :
16
When does your program plan to begin
accepting participants? :
What is the program's capacity? :25
What is the current number of active
participants? :
7
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
We are requesting funds to assist participants in fees associated with the program costs such as Electronic Monitoring devices (Ignition Interlock
Units, Portable Alcohol Monitoring Devices and in rare cases GPS tether units), costs associated with required alcohol and/or drug testing,
incentives such as Gift Cards to reinforce positive compliance and additionally organizational supplies for participants as they enter the program.
Further, to ensure we are taking appropriate participants in our program, we are asking for funds to assist in maintaining compliance with a
validated criminogenic risk/needs assessment tool (LS-CMI). Finally, we are hoping to obtain funding to send our treatment team to the 2025
Michigan Association of Treatment Court Professional (MATCP) Conference to assist with efforts to make sure our team maintains continuing
3 of 10
education in the field of Treatment Courts.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MVTCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$4,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
No
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
FY 2024 was the first year we requested funding for our Veteran’s Treatment Court program and as a result of this, we wanted to start out with a
limited funding request to ensure that we would be able to utilize the funds. What we discovered was that there were certain aspects of our
program that we were able to enhance by the use of the grant funds and through the course of FY 2024 began to discuss how positive a larger
grant could be for our program as well as our participants.
As a result, we have increased our request to assist our participants with costs associated with required drug and alcohol testing as well as to
offset costs associated with electronic monitoring devices such as Ignition Interlock Units, Portable Alcohol Monitoring devices and on rare
occasions GPS Tether units. Further, providing positive incentives such as gift cards to reinforce compliant behavior has been extremely helpful
in supporting our participants as they progress through our program. Additionally, our request is larger this year as we hope to send team
members to the 2025 MATCP Conference for networking and continuing education.
Therefore, our FY 2025 request is larger to help provide these additional services and incentives to our program participants.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
No
Please provide the following information Please provide the following information
4 of 10
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
VJO Contacts
Veterans Justice Outreach LiasonVeterans Justice Outreach Liason
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
District Court Clerk I / Data Entry: W e are requesting funds to allocate towards a part time position titled District Court Clerk, which would be
utilized to conduct data entry and act as support s taff for the four treatment court programs offered at 52-1 D istrict C ourt. After reviewing the
information provided through the S tate C ourt Administrative O ffice S ite Visits for certification, and evaluating the needs of our programs, it has
become apparent that our program s have grown to a point where it has become difficult for the corresponding teams to sufficiently address
these cleric al requirements without reallocating time from our participants. D ata entry into the D rug C ourt C ase Management Information
S ystem (D C C MIS) has been the responsibility of each individual treatment court probation officer in addition to case management and
supervision throughout their programs. As a result, this data entry is conducted when time allows, which is limited as we feel our participants
should take priority. As a result, this data entry is conducted on a monthly basis ins tead of daily to weekly as it should. Immediate data entry
ensures accuracy and completeness, whic h is necessary for evaluating our program as required per B est P ractices. This was reflected by our
S ite Visits, in the C ertification C orrection Forms which highlighted a number of data entry issues that were missing and needed to be corrected.
As a result, we believe a data entry position has become a necessary component for our program going forward.
B ased on the information above, we would like to utilize grant funds to provide fully funded, part-time clerical support for all treatm ent court
programs. In addition to data entry for D C C MIS, the C ourt C lerk would provide assistance with data entry in D istrict Court P robation S ystem as
it relates to program compliance, and would assist in scheduling appointments and review hearings, and perform other clerical functions as it
relates to the treatment court programs. Additionally, the C ourt C lerk would as s ist court staff in c reating and maintaining treatment court files
and assist judicial staff in s c heduling and managing monthly review hearings for each treatment c ourt. Last, the C ourt C lerk would assist in the
discharge process from both D C C MIS and D C P S , and would ensure that upon both s uc c es s ful and unsuccessful completion of a treatment
court program, all records are stored and/or destroyed per SCAO Best Practice requirements.
This position will be part-time District Court Clerk step 36 and set at a not to exceed rate of $22 per hour. When factoring in full time employee
performance of 2080 hours of work in a calendar/fiscal year, this position would be capped at 1040 hours with hours distributed between the 52-1
District Court Sobriety Court Program, the 52-1 District Court Drug Court Program, the 52-1 District Court Veteran’s Court Program, and the 52
**NameName Affiliated HospitalAffiliated Hospital
Primary VJOPrimary VJO Brad WatkinsBrad Watkins Veteran's Administration - Ann ArborVeteran's Administration - Ann Arbor
Secondary VJOSecondary VJO Stephanie EgresStephanie Egres Oakland County Veteran's Benefits CounselorOakland County Veteran's Benefits Counselor
Additional VJOAdditional VJO
NameName PositionPosition RatesRates RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
District Court Clerk I/District Court Clerk I/
Data EntryData Entry
District Court Clerk I/District Court Clerk I/
Data EntryData Entry
100 hours x Not to Exceed $22/100 hours x Not to Exceed $22/
hour = $2,200hour = $2,200
$2,200.00$2,200.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $2,200.00$2,200.00
$2,200.00 $0.00 $0.00 $0.00 $2,200.00
nd
5 of 10
District Court Mental Health Court Program. Due to the current number of participants in each program, typically the Veteran’s Treatment Court has
roughly 10% of the participants when factoring in all our treatment court programs. Therefore, we anticipate the hours will be distributed in the
following manner:
DWI Sobriety Court: 600 hours per fiscal year (600 hours x Not to Exceed $22/ hour = $13,200)
Drug Treatment Court: 200 hours per fiscal year (200 hours x Not to Exceed $22/ hour = $4,400)
Mental Health Court: 140 hours per fiscal year (140 hours x Not to Exceed $22/ hour = $3,080)
Veteran’s Treatment Court: 100 hours per fiscal year (100 hours x Not to Exceed $22/ hour = $2,200)
Total hours per fiscal year would be 1040 hours @ a not to exceed rate of $22/ hour.
Therefore requested funding for this position would be $22,880 with $2,200 of this assigned to the Veteran’s Treatment Court.
Calculation: 1040 hours x $20 per hour = $22,880
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
Fringe Benefits are not needed for this position request.
ContractualContractual
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions TotalTotal
No Data for TableNo Data for Table
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest
Other GrantOther Grant
or Fundingor Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-Local In-
KindKind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
ElectronicElectronic
Monitoring/Monitoring/
InterlocksInterlocks
EMS, House Arrest, HomeEMS, House Arrest, Home
Confinement, Nationwide,Confinement, Nationwide,
Smart Start & Total CourtSmart Start & Total Court
ServicesServices
See BelowSee Below $3,900.00$3,900.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,900.00$3,900.00 ContractorContractor
Alcohol/ DrugAlcohol/ Drug
TestingTesting
Drop ZoneDrop Zone ($10 per test x 60 tests) x 8($10 per test x 60 tests) x 8
participants = $4,800.participants = $4,800.
$4,800.00$4,800.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,800.00$4,800.00 ContractorContractor
CriminogenicCriminogenic
Risk/NeedsRisk/Needs
Assessment ToolAssessment Tool
Multi-Health SystemsMulti-Health Systems $779 (Cost of training) +$779 (Cost of training) +
$102 (cost to purchase uses$102 (cost to purchase uses
for the LS-CMI) = $881.00.for the LS-CMI) = $881.00.
$881.00$881.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $881.00$881.00 ContractorContractor
$9,581.00 $0.00 $0.00 $0.00
6 of 10
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Electronic Monitoring/ Interlocks: P ortable Alcohol Monitoring, Interlock D evices and at times GP S tethers are often a necessary component
of any treatment c ourt when more stringent monitoring is necessary, especially when attempting to find solutions other than incarceration.
E lectronic Monitoring devices are great tools to keep a participant on track with their treatm ent c omponents without the disruption of jail, while
also maintaining safety for the community and monitoring sobriety. Interloc k devices are also great tools to monitor s obriety while also helping
to protec t the community. T he c ompanies that we would use for these s ervices are as follows: E lectronic Monitoring Services, House Arrest
S ervices, Home C onfinement, Nationwide, S mart Start & Total C ourt S ervices. B ased on agreements we have with these agencies, they have
offered their services at a not to exceed $75 enrollment expense and not to exceed $10 per day expense for any of their monitoring devices.
C onsidering our program has accepted 5 new participants in the first 6 months of F Y 2024, we are projecting on c ons ervatively accepting 8
new participants for F Y 2025. We believe this is accurate based on the modifications we have made to our program following our site vis its as
well as renewed efforts to identify pos s ible candidates earlier in the court process, while cases are still in the ‘bond’ proc es s . In the past, most
every participant appear for their monthly reviews in compliance status, with approximately 50% of all participants requiring some form of
alcohol monitoring. Using these projections, we would anticipate that at any review hearing, there will be roughly 4 participants that are
compliant and eligible for funding of their E lec tronic Monitoring device, whether that be an Ignition Interlock, a portable alcohol monitoring unit
and in very rare instances a GP S tether if ordered. The costs of these devic es are generally prohibitive to participants , especially as we have
witnessed some provide for the basic necessities of life.
Therefore, we are asking for funds to cover enrollment expens es not to exc eed $75 for 4 different partic ipants as well as the daily costs of the
various E lectronic Monitoring/Interlock devices at a not to exc eed $10 per day cost over a 30 day time frame. W e would like to be able to fund 4
participants for 3 months each during FY 2025.
C alculation: E nrollment $75 + ((30 days funded at $10/ day) = $300 x 3 months of funding = $900)). Therefore $75 + $900 = $975/ partic ipant x
4 participants = $3,900.
Alcohol/ Drug Testing: As previously mentioned, s ome partic ipants enter our program with severe financial struggles, some of which so
severe they are in danger of losing their transportation or possible homes. In fact, we have had potential partic ipants decline entry into our
Veteran’s Treatment C ourt due to the inability to pay for the cost of testing and in some instances, potential partic ipants have requested
incarceration due to their concerns about being able to pay for any of their probationary conditions. The transition from active addiction to a
treatment court program is extremely difficult for new participants, as some enter with employment issues and lack a positive support system
at home. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain rec overy. T here are many
factors that may deter individuals from entering or being successful in a treatment c ourt program; however as indic ated by past participant
surveys, the financial burden and stress are signific ant areas of concern. W e would like to apply funds to cover testing costs for 60 days for all
participants that enter during F Y 2025. The vendor that will be utilized will be D rop Zone as they are already a vendor with O akland C ounty.
Additionally, D rop Zone currently provides a discounted fee for our treatment court participants of $10 per test (drug and alcohol). D rop Zone
also utilizes a specialized pbt straw that has a built-in screen designed to filter out airborne virus ’s and partials, including the C O VID -19 virus.
This filter provides both the tes ter and participant a safer and healthier testing environment, which is es pec ially beneficial c ons idering the
continued concerns regarding COVID-19 variants.
For F Y 2025 we estimate 8 new partic ipants will enter the program, which is projected based on at the time this application was prepared, our
program ac c epted 5 new partic ipants in the first 6 months of F Y 2024. Assuming that pace continues, we would enter in 10 new participants in
F Y 2024. As previously mentioned, with s ome of the m odific ations we have made to the program as recommended during our site visit as well
as attempts to identify potential participants earlier through the court process, we believe a conservative es tim ate of 8 new participants in F Y
2025.
D orp Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants for their first 60
required tests. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for those service/
7 of 10
confirmation fees.
Calculation: ($10 per test x 60 tests) x 8 participants = $4,800.
After the first 60 tests are completed, the participants will be responsible for the remainder of their testing in the treatment program, however,
Drop Zone will continue to offer a reduced fee for our treatment court participants.
CR N A: We are requesting funds to be able to gain training and certific ation for our backup Veteran’s C ourt P robation O fficer through the L S -
C MI system. In F Y 2024, our court as able to transition to an approved and acceptable criminogenic risk/needs assessment tool for our
Treatment C ourt population. D ue to budget constraints we only requested training for the primary treatment court officers, but feel that obtaining
training for the programs backups is also logical. C ons idering that our Veteran’s C ourt P rogram only has 1 Treatment C ourt P robation O fficer,
when that officer is away, on vacation or otherwis e not available, it potentially delays the identification and possible future intake of a possible
Veteran’s C ourt P artic ipate. O ne of our c ourt’s other Probation O fficers with past military experience, has volunteered to be our programs
backup officer for years. T herefore, we believe it’s in the programs continued best interests to make sure that this backup officer is fully trained
on the program, including this assessment tool, to ensure that our program can continue with little to no issues in the event our primary
Veteran’s Court Treatment Officer is not available.
B ased on projec ted invoices from Multi Health S ystem s (MHS), which is the parent company that provides the LS -C MI, the cost to train and
certify a user is $779, which is broken down into the following ways. T he cost of on demand training is $635 per user and the Training K it and
Manual is $144. Additionally, the cost to purchase ac tual “uses” which is how MHS c lassifies the num ber of participants that are screened via
the LS -C MI, are $12.75 per ‘uses’. Anticipating that we admit 8 new participants in F Y 2025, that would equate to $102. T herefore, we are
requesting $881.00 to be able to fully train our Veteran’s C ourt back up P robation O fficer as well as purchase 8 ‘uses’ through the L S -C MI to be
able to screen new participants as they enter the program.
Calculation: $635 (On Demand Training) + $144 (Training Kit & Manual) = $779.
$12.75 (per use for LS-CMI) x 8 participants = $102.
$779 (Cost of training) + $102 (cost to purchase uses for the LS-CMI) = $881.00.
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
I nce ntiv e s: O ur program is requesting funds to purchase gift cards as an incentive based approach to positive compliance. Positive
reinforcement of a participant’s sobriety has proven to be extremely useful in getting the participant to want to maintain sobriety. E specially
during the early stages of recovery and treatment. As mentioned, s ome clients financial is s ues are deterrents to enter the program, but being
Type of SupplyType of Supply RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Incentives/ GiftIncentives/ Gift
CardsCards
$20 gift card x 8 per month = $160 x 12 months =$20 gift card x 8 per month = $160 x 12 months =
$1,920.$1,920.
$1,920.00$1,920.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,920.00$1,920.00
Graduation GiftsGraduation Gifts Estimating 7 Graduates x $20 Gift = $140.Estimating 7 Graduates x $20 Gift = $140.$140.00$140.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $140.00$140.00
$2,060.00 $0.00 $0.00 $0.00
8 of 10
able to offer even a small item such as a $20 Gift C ard, makes such a positive effect on the partic ipants mental health and increased their
positive outlook. Therefore, we would ask to be able to purc has e gift cards, at a not to exceed amount of $20 each, to help encourage sober
behaviors. C ons idering our conservative projection is for 8 new participants to enter during F Y 2025 we believing having the potential to provide
each of the participants a gift card is optimal.
E stimating that 8 gift c ards would be utilized eac h month at a cost of $20 per gift card, for a total of $160 per month. In a 12 month period the
cost would be $1,920.
Calculation: $20 gift card x 8 per month = $160 x 12 months = $1,920.
Graduation Gift: Each participant that successfully completes the entire program will rec eive a graduation gift at their graduation ceremony.
C urrently we have 7 participants in our program, all of which are projec ted to complete our program during F Y 2024. Therefore, es timating all
7 participants will graduate we would purchase a gift at a not to exceed amount of $20 per which would equal a total of $140.
Calculation: Estimating 7 Graduates x $20 Gift = $140.
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
3 Team Members to MATCP in Grand Rapids x $395 = $1,185
3 team members x $166.37 (approx. RT to/from DeVos Place Grand Rapids 254 miles x .655 per mile = $166.37) = $499.11
3 team members lodging at $85 per night x 2 nights = $510
3 team members meal reimbursement:
Lunch – 3 team members x $9.75 x 1 days = $29.25
Dinner – 3 team members x $22 x 2 days = $132
Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
2025 Michigan Association of Treatment Court Professionals2025 Michigan Association of Treatment Court Professionals
ConferenceConference
SeeSee
BelowBelow
$2,355.36$2,355.36 $0.00$0.00 $0.00$0.00 $0.00$0.00 $2,355.36$2,355.36
$2,355.36 $0.00 $0.00 $0.00
9 of 10
Total Meal Expense: $161.25
Total Travel/ Training: $2,355.36
Total BudgetTotal Budget
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $16,196.36$16,196.36 $0.00$0.00 $0.00$0.00 $0.00$0.00 $16,196.36$16,196.36
10 of 10
Page 1 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Michigan Veterans
Treatment Court Grant
Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2024
Funding Provided by the
State Court Administrative Office
Page 2 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Programs seeking either operational or planning funds will be completing the same application.
Program Description- Operational
Michigan Veterans Treatment Court Grant Program (MVTCGP) grants are limited to jurisdictions that have
completed a planning phase of their veterans treatment court program, and are seeking funds for the first year
of operation or to continue operating their veterans treatment court program. The funding should enable
veterans treatment courts to promote public safety and contribute to a reduction in substance use and mental
illness among adult veteran offenders; reduce reliance on incarceration within existing correctional systems and
local jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of the
program.
Courts wishing to operate a special track of their drug court for veterans should apply for Michigan Drug Court
Grant Program funding.
Program Description- Planning
Planning grants are for jurisdictions that are interested in establishing a new veterans treatment court and are in
the early stages of planning that effort. Planning grants are limited in scope and will not necessarily lead to
subsequent state or federal funding to implement the programs that result from the planning phase. The
outcome of the planning process, however, should enable grantees to develop a sufficient needs assessment and
cost analysis to justify a request to local, state, or federal funding sources. It is important to review the state
and federal guidelines for data collection and evaluation criteria in planning the veterans treatment court, as
these issues would need to be addressed in order to pursue state or federal funding for implementation of the
veterans treatment court.
Funding Source
This grant is funded by the State Court Administrative Office (SCAO).
Application Submission Information
Michigan trial courts may submit one application per funding opportunity, per year. All applications must be
submitted through Michigan’s WebGrants Program in order to be considered for funding. Funding decisions
will be based on merit.
Applicant Eligibility Requirements
Only operational programs recognized by SCAO will be considered for operational funding. In order for
SCAO to recognize a veterans treatment court, the program must be designed according to the statue, agree to
the assurances included in this document, have an approved veterans treatment court Local Administrative
Order (LAO), have a valid Memorandum of Understanding (MOU), and be in compliance with all SCAO
reporting requirements.
Page 3 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Programs that receive planning funding must be designed according to statute, the assurances in this document,
and comply with all SCAO reporting requirements. Before the program starts accepting participants it must
have an approved LAO and a valid MOU
Acceptance of Assurances
Programs that receive funding must be designed according to statute, the assurances found in this document,
and be in compliance with all SCAO reporting requirements. Before the program starts accepting participants
it must have an approved veterans treatment court LAO and a valid MOU.
Compliance with Veterans Treatment Court Statute
Applicants should refer to MCL 600.1200 through MCL 600.1212 when completing the application to ensure
that the veterans treatment court is designed in compliance with statutory requirements.
Memorandum of Understanding
In order to be eligible for grant funding, all courts must have an MOU that covers the grant period per MCL
600.1200. The MOU shall describe the roles and responsibilities of all parties and should generally include
each participating prosecuting attorney in the circuit or district, a representative of the criminal defense bar, a
representative or representatives of community treatment providers, a representative or representatives of
veterans service organizations in the circuit or district court district, a representative or representatives of the
United States Department of Veterans Affairs, and any additional parties considered necessary. However, the
MOU will only be required to include the prosecuting attorney if the veterans treatment court program will be
including individuals who may be eligible for discharge and dismissal of an offense, a delayed sentence,
deferred entry of judgment, or a sentence involving deviation from the sentencing guidelines.
Local Administrative Order
Each jurisdiction will be required to submit to SCAO, and have approved, an LAO for the operation of a
veterans treatment court.
Drug Court Case Management Information System
MCL 600.1210 requires that all veterans treatment courts submit data to the SCAO. Grantees receiving
operational funding must submit the minimum standard data requirements to SCAO using the Drug Court Case
Management Information System (DCCMIS).
Required Training
Veterans treatment courts receiving first year PSC funding from SCAO must agree to participate in SCAO
required training including the Veterans Treatment Court Planning Initiative Training (VTCPI) and SCAO
Fundamentals of Problem-Solving Courts Training. Courts that apply to VTCPI training, but are not selected,
must agree to participate in SCAO Fundamentals of Problem-Solving Courts Training if provided by the SCAO
during the funding year.
Page 4 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Reporting Requirements
Please see the list of reporting requirements in the Reporting Requirements section in this document.
Noncompliance with Reporting Requirements
Thirty days past the due date, a delinquency notice will be sent via e-mail notifying courts that they have fifteen
days to comply with the reporting requirement, unless new deadlines are approved by SCAO.
Forty-five days past the due date, a forfeiture notice will be sent out to courts via mail notifying them that their
funding has been rescinded due to contract noncompliance, unless new deadlines are approved by SCAO.
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
The VA must be the treatment provider of first resort. Grant funds may be used to reimburse for
treatment expenses only if the VA is unable to provide the treatment.
• Assessments (such as risk/needs assessments and substance abuse assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses - MUST RECEIVE PRIOR APPROVAL FROM THE SCAO FOR EACH
PROCEDURE
• Medication Assisted Treatment (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders
o Physician assessments for Medication Assisted Treatment (MAT)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT including:
TB tests
Page 5 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor.
• Full compensation for all personnel services as laid out in the service agreement
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
• Medication: 60 day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
• General Education Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
Travel and Training
See travel expenses, under Conditions on Expenses, for more information.
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses - training/conference material, registration, travel, meals, lodging,
and parking - THESE COSTS MUST BE IN THE APPROVED BUDGET PRIOR TO
EXPENDING FUNDS
• Transportation expenses and mileage for program related activities
CONDITIONS ON EXPENSES
All MVTCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by the State Court Administrative
Office (SCAO).
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the SCAO to ensure that they reflect costs generally recognized as
ordinary and necessary for the operation of the problem-solving court (PSC) and reflect market prices
for comparable goods or services.
Page 6 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services that
could not reasonably be used up prior to September 30 (e.g., bus tokens, library materials, drug
testing supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO
if you are not sure about an expense. If required by the court funding unit, costs must be obtained
by competitive bids.
Individual consultant fees are limited to $650.00 (excluding travel, lodging, and meal costs) per
day, which includes legal, medical, psychological, and accountant consultants. If the rate will
exceed $650.00 for an eight-hour day, written approval is required from the SCAO in advance.
Compensation for individual consultant services is to be responsible and consistent with that paid
for similar services in the market place.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. However, it is the substance of the relationship that is more
important than the form of agreement. All criteria listed below may not be present in all cases,
therefore, the program must use judgment in classifying each agreement as a subrecipient or
contractor. Programs should document the process for determining each agency or provider as a
subrecipient or contractor for audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants. Templates for contracts can be found in the same link as
the subrecipient subcontract.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s the SCAO contract for the grant funds, and upload a copy
of the signed contract in WebGrants
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
PTO information
Page 7 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense. The state mileage rate includes premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
NONSUPPLANTING
The SCAO requires that funds not be used to supplant state, local, or tribal funds. The grantee
must assure that funds will not be used to replace or supplant state, local, or tribal funds, but will
be used to increase the amount of such funds that would, in the absence of grant funds, be made
available for criminal justice activities.
This means that if your court plans to:
(a) hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions
(b) rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts. It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency
can document the date that the layoff would occur if the grant funds were not available, it
may transfer the personnel to the grant funding on or immediately after the date of the
layoff without formally completing the administrative steps associated with a layoff for
personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
Page 8 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These certifications and assurances are applicable to the grantee and all subrecipients of the
grantee. It is the grantee’s responsibility to ensure that subrecipients are adhering to the
certifications and assurances. Failure to do so may result in termination of grant funding or other
remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with
all affected agencies in planning and implementation of the veterans treatment court
program. Grantees are required to have a current Memorandum of Understanding that
includes the parties as stated in MCL 600.1201(2).
2. Grantee assures that all treatment programs and providers used in the VTC program are
licensed and/or accredited by the appropriate state government or professional agencies,
and that the VA will be the provider of first resort.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from
the MVTCGP has been exhausted. Grantee assures they will make a good faith effort to
continue program operations if state funds are unavailable to financially support the
program in the future. Grantee’s good faith efforts could include applying for federal
grants, foundation funds, local funds, or funding unit contributions. Grantee is not bound
to continue the program if the good faith efforts to find alternative means of continuing the
program are not successful. This assurance does not commit or mandate funding by local
funding units.
4. Grantee assures that all recipients of funding under this grant program are required to
comply with nondiscrimination requirements contained in various federal and state laws.
Each grantee court should have a copy of their Equal Employment Opportunity plan on file
and available for review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or sub-recipients will not use funds from
the MVTCGP for lobbying and that they will disclose any lobbying activities related to the
MVTCGP.
6. Grantee assures:
a. All expenditures, including personnel services, contractual services, and supplies,
shall be in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures
(or maintenance of a separate fund or account to support expenditures).
c. Maintenance of accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any
budget amendments.
7. Grantee understands that only program activities and expenses in the approved grant
budget and incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
Page 9 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
a. That the Michigan Supreme Court, the SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or
any of their duly sworn authorized representatives shall have access to and the
right to examine, audit, excerpt, copy, or transcribe any pertinent financial
transactions, accounting records, or other fiscal records related to this grant.
b. Maintenance of these records for a period of five years after completion of the
grant project or until all the SCAO audits are complete for the fiscal period,
whichever is later.
c. Quarterly reports on the funds expended by the program in the form required by
the SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and
manner required by the SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to utilize the DCCMIS to manage VTC cases and report all data to the
SCAO under MCL 600.1210.
12. Grantee assures planning, design, and operation of the program according to The Ten
Components of Veterans Treatment Court. Additionally, grantees agree to follow all
applicable state laws, court rules, administrative orders pertaining to the operation of a
VTC and adjudication of related cases, and standards and required best practices per the
SCAO’s VTC Standards, Best Practices, and Promising Practices.
13. Grantee assures participation in required training as directed by the SCAO.
14. Grantee assures that if a federal 501(c)3 exists or is developed for VTC purposes, or if
the VTC develops a partnership with an existing 501(c)3, that no employee of the court
will be directly involved in the operations of the 501(c)3.
15. Grantee understands that the SCAO may suspend funding in whole or in part or
terminate funding for the following reasons:
a. Failure to meet the SCAO certification requirements.
b. Failure to comply substantially with the requirements of the grant program,
which includes the submission of the required reports submitted within the time
frames listed in the Reporting Requirements section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in
this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the
application would not have been selected for funding.
f. Filing a false statement in this application or other report or document.
g. Other good cause shown.
16. The individuals with express authority to act in the name of the Grantee in the positions
of project director, financial director, and authorizing official should be the grant
signatories. The signatures commit the Grantee to the terms and conditions of the grant
contract and attest to the accuracy of all information the Grantee has supplied. The
project director is responsible for directing the implementation of the VTC. The
financial officer is the individual who is fiscally responsible for this project, and is
Page 10 FY 2024 SCAO Michigan Veterans Treatment Court Grant Program
responsible for accountability for the grant funds. The authorizing official is the
individual authorized by the court to enter into this agreement. The SCAO prohibits the
same individual from signing in more than one capacity.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (for planning
grants-only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• April 30 (not required for planning grants)
The DCCMIS User Audit Report is due on the following date (for planning grants-only required if the
program has active participants):
• January 31
WebGrants Users Audit Report is due on the following date:
• January 31