HomeMy WebLinkAboutResolutions - 2024.05.22 - 41232
AGENDA ITEM: Extension with Allen Law Group, PC for Outside Legal Counsel Services
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4126
Motion to approve the three-year contract extension with Allen Law Group, PC for outside legal
counsel services through April 30, 2027, for an amount not to exceed $40,000; further, that a budget
amendment is not required as there is sufficient funding within the Board of Commissioners' FY
2024 – FY 2026 operating budget to cover the cost of the expenditure.
ITEM CATEGORY SPONSORED BY
Contract Brendan Johnson
INTRODUCTION AND BACKGROUND
The Board of Commissioners (BOC) has maintained a professional services contract for
independent legal counsel services since 1983. At the commencement of the 2019-2020 legislative
session, the Board prepared and issued, with support from Oakland County Purchasing Unit, a
Request for Proposal (RFP) for outside legal services. The evaluation committee at the time
unanimously recommended the selection of the Allen Law Group, PC. Misc. Resolution #19094,
unanimously adopted by the Board, authorized the contract with terms and budget for outside legal
counsel. Pursuant to the County Policy, Section 2400.6 of the Purchasing Divison Policies and
Procedures - Duration of Contracts, under Procedure “The Board of Commissioners shall approve
contracts beyond five years." The current 5-year contract term with Allen Law Group, PC expires on
May 7, 2024.
POLICY ANALYSIS
Per MR #19346
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
David Woodward, Commissioner
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. AMENDMENT OF CONTRACT 008563 AMENDMENT 05 AMENDMENT DATE: May 13,
2024
COMMITTEE TRACKING
2024-05-15 Finance - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Gwen Markham
Seconded by: Commissioner Ajay Raman
Yes: David Woodward, Michael Spisz, Penny Luebs, Christine Long, Robert Hoffman, Philip
Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles
Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
AMENDMENT OF CONTRACT 008563
Page 1 Rev 2022/05/11
BOC AJK
AMENDMENT OF CONTRACT 008563
AMENDMENT 05
AMENDMENT DATE: May 13, 2024
This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the
Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter
“County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328.
CONTRACTOR ADDRESS
Floyd E Allen & Asscoiates PC
Vendor Number: 22720
3011 West Grand Blvd Ste 2500
Detroit, MI 48202
The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as
provided herein and otherwise continue the present contractual relationship between the Parties as described
in their current contract with the same contract number as above.
In consideration of the extension of the mutual promises, representations, assurances, agreements, and
provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties,
the County and Contractor hereby agrees to amend the current Contract as follows:
1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract
between the parties will apply equally to and throughout the amendment.
2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract
between the Parties shall remain in full force and effect and shall not be modified, excepted,
diminished, or otherwise changed or altered by this Amendment except as otherwise expressly
provided for in this Amendment.
3.0 Description of Change:
Extend contract expiration date from 5/7/2024 to 4/30/2027
Add $40,000.00 to the contract Not to Exceed amount.
Remove the following statement from Exhibit IX:
“The expenditure in this contract shall not exceed $20,000.”
Update the following contract item(s) as described below:
AMENDMENT OF CONTRACT 008563
Page 2 Rev 2022/05/11
2024 and 2025
Shareholders/Associates/Of-Counsel $250/hour
Paralegal/Law Clerk $105/hour
2026
Shareholders/Associates/Of-Counsel $260/hour
Paralegal/Law Clerk $110/hour
2027
Shareholders/Associates/Of-Counsel $275/hour
Paralegal/Law Clerk $115/hour
For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations,
and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration,
the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment
on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to
the terms and conditions of the Contract and this Amendment.
THE CONTRACTOR:SIGN / DATE:
Floyd E Allen & Asscoiates PC
THE COUNTY OF OAKLAND:SIGN / DATE:
Scott N. Guzzy, CPPO, MBA, Purchasing Administrator
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