HomeMy WebLinkAboutResolutions - 2024.05.22 - 41241
AGENDA ITEM: Fiscal Year 2024 Appropriation for the Local Road Improvement Program
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4138 _ 24-39
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Road Improvement Charles Cavell, Ann Erickson Gault, Marcia
Gershenson, Michael Gingell, Robert
Hoffman, Brendan Johnson, Karen Joliat,
Christine Long, Penny Luebs, Gwen
Markham, William Miller III, Kristen Nelson,
Angela Powell, Ajay Raman, Yolanda Smith
Charles, Michael Spisz, Linnie Taylor, Philip
Weipert, David Woodward
INTRODUCTION AND BACKGROUND
Communities that wish to attract, retain and grow business, retain jobs and encourage community
investment, need a safely maintained road infrastructure. To assist Oakland County’s cities and
villages with the construction, maintenance and repair of roads under the supervision, direction and
control of cities and villages, the Oakland County Board of Commissioners has authorized the Local
Road Improvement Program.
On September 21, 2023, the Board of Commissioners approved Miscellaneous Resolution #2023-
2957 _ 23-140 which appropriated $2,000,000 in the General Fund Non-Departmental Transfers
Local Road Improvement Program line item for projects managed by the Board of Commissioners.
The balance of unused funds from 2023, in the amount $29,931, was rolled over allowing for a
maximum of $2,029,931 to go towards eligible projects in 2024. Of the 40 eligible communities,
applications were received from 36 totaling $2,000,514 in eligible projects.
A public hearing regarding the projects will be held before the Board of Commissioners in
accordance with the requirements of MCL 123.872.
Note: Requests were received from the Village of Leonard and the City of Pontiac to repurpose past
funding from canceled projects towards this year's proposed projects.
• Leonard is requesting to repurpose funding from Project No. 2023-17, in the amount of
$3,139, towards Project No. 2024-17.
• Pontiac is requesting repurpose funding from Project Nos. 2020-26, 2021-25, 2022-25, and
2023-26, in the amount of $847,804, towards Project No. 2024-26.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Amy Aubry, BOC Analyst
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
David Woodward, Board of Commissioners Approved - 5/22/2024
Hilarie Chambers, Executive's Office Approved - 6/3/2024
Lisa Brown, Clerk/Register of Deeds Final Approval - 6/5/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. 2024 LRIP_Schedule A-Budget Amendment_V2
2. 2024 Local Road Improvement Program - Schedule B
3. 2024 LRIP Cost Participation Agreement
COMMITTEE TRACKING
2024-05-15 Economic Development & Infrastructure - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
June 7, 2024
RESOLUTION #2024-4138 _ 24-39
Sponsored By: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Michael Gingell, Robert
Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William
Miller III, Kristen Nelson, Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Linnie
Taylor, Philip Weipert, David Woodward
Board of Commissioners - Fiscal Year 2024 Appropriation for the Local Road Improvement
Program
Chair and Members of the Board:
WHEREAS the Board of Commissioners’ Local Road Improvement Program Special Committee has
approved the applications submitted by the local municipalities eligible under the 2024 Local Road
Improvement Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the projects listed on the attached Schedule B and authorizes the release of Local Road
Improvement Program funds from the Non-Departmental Transfers (9090101) line item Local Road
Funding Program (#740085).
BE IT FUTHER RESOLVED that the funding for the Village of Leonard Project No. 2023-17 be
repurposed and applied to Project No. 2024-17 of Schedule B.
BE IT FURTHER RESOLVED that the funding for the City of Pontiac Project Nos. 2020-26, 2021-25,
2022-25, and 2023-26 be repurposed and applied to Project No. 2024-26 of Schedule B.
BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is authorized to enter
into the attached cost participation agreement with the municipalities for the 2024 Local Road
Improvement Program, as prepared by Corporation Counsel.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the municipalities participating in the 2024 Local
Road Improvement Program.
BE IT FURTHER RESOLVED the FY 2024 budget shall be amended as described in the attached
Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Charles Cavell, Ann
Erickson Gault, Marcia Gershenson, Michael Gingell, Robert Hoffman, Brendan Johnson,
Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson,
Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip
Weipert, David Woodward.
Date: May 22, 2024
David Woodward, Commissioner
Date: June 03, 2024
Hilarie Chambers, Deputy County Executive II
Date: June 05, 2024
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2024-05-15 Economic Development & Infrastructure - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by Commissioner Penny Luebs seconded by Commissioner Robert Hoffman to adopt the
attached Road Improvement : Fiscal Year 2024 Appropriation for the Local Road Improvement
Program.
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
ATTACHMENTS
1. 2024 LRIP_Schedule A-Budget Amendment_V2
2. 2024 Local Road Improvement Program - Schedule B
3. 2024 LRIP Cost Participation Agreement
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
7, 2024, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Friday, June 7, 2024.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2024 Appropriation for Local Road Improvement Program
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #Project ID # (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E General Fund Non-Department FND10100 CCN9010101 PRG153000 SC740085 740000 Local Road Funding Program $2,000,514.00 $-$-
E General Fund Non-Department Transfers FND10100 CCN9090101 PRG196030 SC740085 740000 Local Road Funding Program (2,000,000.00)--
E General Fund Non-Department Transfers FND10100 CCN9090101 PRG196030 SC730359 730000 Contingency (514.00)
Total Expenditures $-$-$-
Municipality Project Budget
County
Contribution Project No.Scope of Work
City of Auburn Hills $940,000 $77,061 2024-01 Superior Court Reconstruction Project
City of Berkley $150,000 $36,227 2024-02
Spray Patch and Mastic Road Repairs along with Joint Sealing
Operations on various City of Berkley Jurisdictional Streets
Village of Beverly Hills $315,000 $24,045 2024-03 Cape Sealing Local Roadways
City of Birmingham $1,330,387 $72,251 2024-04
Resurfacing and Improvements to Oakland Ave and Haynes
Street
City of Bloomfield Hills $713,178 $16,285 2024-05
Mill and Overlay of Whitehall; Kingsley Trail; Kingsley Ct.;
Randal Ln; Westview to City limits; Parkman to City limits
City of the Village of Clarkston $130,000 $3,170 2024-06 Milling and repaving of Overlook Road and E. Church Street
City of Clawson $700,000 $27,503 2024-07 Mill and Fill E. 14 Mile from Bellevue to Rochester Rd.
City of Farmington $625,131 $20,944 2024-08
Reconstruction of Thomas Street from Warner Street to
School Street, and School Street From Grand River Ave to
Thomas Street
City of Farmington Hills $366,051 $183,025 2024-09
Preventative Maintenance and Rehabilitation of Various Major
Roads
City of Ferndale $448,300 $56,790 2024-10
Resurfacing of Wanda Avenue from East Bennett to East Nine
Mile
City of Hazel Park $310,000 $50,094 2024-11
Surface Removal and Replacement along Woodward Heights
Blvd from Crossley Ave to Dequindre Rd
City of Huntington Woods $6,700,000 $13,470 2024-12 Reconstruction of Various Local Roads
City of Keego Harbor $9,345 $4,672 2024-13 Crack Sealing of Verious Local Roads
City of Lake Angelus $500 $240 2024-14 Add Gravel to Local Roads to Improve Condition and Safety
Village of Lake Orion $15,870 $5,870 2024-15 Crack Sealing of Roads in the Downtown District
City of Lathrup Village $162,332 $22,332 2024-16
Resurfacing of Eastbound and Westbound 11 Mile Road from
the West Side of Southfield Road to Approximately 1,000 lft
West
Village of Leonard $11,798 $2,760 2024-17
Improvements between Forest Street (Rochester Rd) and
Division Street
City of Madison Heights $335,578 $85,581 2024-18
Concrete Replacement of Ajax Drive from Public Services
Building to John R Road
Village of Milford $45,405 $15,405 2024-19 Concrete Repairs on Various Village Roads
Local Road Improvement Program 2024 - SCHEDULE B
Municipality Project Budget
County
Contribution Project No.Scope of Work
City of Novi $1,346,838 $124,962 2024-20
Rehabilitate 13 Mile Road between Meadowbrook Road and M-
5
City of Oak Park $1,737,631 $68,980 2024-21
Repairs to Nine Mile Road between Cloverlawn Ave and
Greenfield Road
City of Orchard Lake Village $11,224 $5,612 2024-22 Edge Support and Striping on Old Orchard Trail
Village of Ortonville $94,516 $4,516 2024-23 Improvements to Narrin Street
Village of Oxford $22,100 $10,095 2024-24 Repair to E. Burdick Street
City of Pleasant Ridge $30,992 $8,153 2024-25
Reconstruction of Main Street alley between 10 Mile and
Kensington
City of Pontiac $2,132,308 $218,350 2024-26
Improvements to Giddings Road from Perry St. to Walton
Blvd.
City of Rochester $60,000 $29,027 2024-27 Mill and Fill on E Third Street and Diversion Street
City of Rochester Hills $2,830,345 $130,345 2024-28 Reconstruction of Various Local Roads
City of Royal Oak $2,085,126 $215,977 2024-29
Resurfacing of Northwood Boulevard (Woodward to Crooks)
and Sycamore Avenue (Northwood to Evergreen)
City of South Lyon $200,000 $16,150 2024-30 Improvements to Whipple Street
City of Southfield $4,521,185 $190,043 2024-31
Concrete Slab Repair in the West Half of the Sherwood Village
Subdivision
City of Sylvan Lake $242,000 $4,416 2024-32 Improvements to Garland, Oakwood, and Benevue
City of Troy $494,080 $194,080 2024-33 Repair to West Bound Kirts Boulevard, Livernois to Crooks
City of Walled Lake $46,763 $15,957 2024-34 Improvements to Ferland Street
City of Wixom $85,000 $38,431 2024-35
Repairs to Oak Creek & Napier Road; Improvements to Beck
Road, Century Industrial Park and Alpha Tech
Village of Wolverine Lake $29,695 $7,695 2024-36 Crack Sealing of all Major and Local Roads
TOTAL:$29,278,678 $2,000,514
LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
COST PARTICIPATION AGREEMENT
[Scope of Work]
[ENTER IN MUNICIPALITY]
Board Project No. 2024-[XX]
This Agreement, made and entered into this date,, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the [MUNICIPALITY], hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Local Road Improvement Matching Fund Program,
hereinafter the PROGRAM, for the purposes of improving economic development in Oakland
County cities and villages. The terms and policies of the PROGRAM are contained in Attachment
A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from
state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the [SCOPE OF WORK], which
improvements involve roads under the jurisdiction of and within the COMMUNITY and are not
under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD’s policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT’s purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as an annual program and there is no guarantee that the PROGRAM will be
continued from year to year. The BOARD anticipates that most PROJECTS funded under the
PROGRAM will be completed by the end of calendar year 2024. There is no obligation on behalf
of the BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $[$XX,XXX]; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in an amount not to exceed $[COUNTY PORTION - $XX,XXX], which amount
shall be paid to the COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1.The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2.The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $[COUNTY PORTION - $XX,XXX]. The COMMUNITY
shall submit an invoice to the COUNTY in an amount not to exceed $[COUNTY PORTION -
$XX,XXX].
a.The Invoice shall be sent to:
Amy Aubry, Analyst
Board of Commissioners
1200 N. Telegraph, Bldg 12E
Pontiac, MI 48341
aubrya@oakgov.com
3.Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY in an amount not to exceed $[COUNTY PORTION - $XX,XXX] from funds
available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
David T. Woodward
Its: Chair
COMMUNITY
By:
Its:
COMMUNITY
By:
Its: