HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 41251THE REGULAR MEETING OF THE FORTIETH COUNCIL OF THE CITY OF BERKLEY, MICHIGAN WAS
CALLED TO ORDER AT 7:00 PM ON MONDAY, MARCH 18, 2024 BY MAYOR DEAN
PRESENT: Councilmember Steve Baker Councilmember Gregory Patterson
Councilmember Clarence Black Councilmember Jessica Vilani
Mayor Pro Tem Ross Gavin Mayor Bridget Dean
Councilmember Dennis Hennen
OTHER STAFF PRESENT:
City Manager Matt Baumgarten
City Attorney Ann Christ
City Clerk Victoria Mitchell
Director of Communications Caitlin Flora
Facilities Manager Alex Brown
Community Development Director Kristen Kapelanski
Emergency Management Director Jack Blanchard
APPROVAL OF AGENDA
Mayor Pro Tem Gavin moved to approve the Agenda as amended.
Seconded by Councilmember Vilani
Ayes: Black, Gavin, Hennen, Patterson, Vilani, Baker and Dean
Nays: None
Motion Approved.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
Andrew Assenmacher, Berkley, spoke regarding the scope of the project on Gardner.
Oakland County Treasurer Robert Wittenberg submitted an email regarding the Oakland County
Treasurer’s Office Foreclosure Prevention efforts. Taxpayers interested in scheduling a Taxpayer
Assistance Meeting may call 248-858-0611 or visit www.oakgov.com/treasurer.
Joel Ulferts, Berkley, submitted an email following up on a request he made three months ago to
determine if a Jade Strategies Service Agreement was agreed to by Council.
Consent Agenda
Councilmember Hennen moved to approve the Consent Agenda as corrected, seconded by
Councilmember Black:
APPROVAL OF THE MINUTES: Matter of approving the minutes of the 40th Regular City Council
meeting on Monday, March 4, 2024 and Special City Council meeting on Monday, February 26, 2024
with corrections changing the motion maker and Councilmember Baker’s vote from Aye to Nay on O-
02-24.
WARRANT : Matter of approving Warrant No. 1396.
MOTION NO. M-14-24: Matter of approving the agreement for IT Services between Oakland County and
City of Berkley and authorizing the City Manager to sign on the City’s behalf.
ORDINANCE NO. O-03-24: Matter of considering the Second Reading and Adoption of an ordinance to
amend Section 30-107, Inspection of owner-occupied business properties of the City of Berkley Code of
Ordinances to update the policies and procedures for inspection of owner-occupied business properties.
PROCLAMATION NO. P-02-24: Matter of receiving a Proclamation of Appreciation for Former Mayor
Maybelle Fraser.
Ayes: Gavin, Hennen, Patterson, Vilani, Baker, Black, and Dean
Nays: None
Motion Approved.
Regular Agenda
RECOGNITIONS/PRESENTATIONS: Matter of any recognitions or presentations from the Consent
Agenda.
Proclamation P-02-24 was read in its entirety by Mayor Dean.
Sue Richardson, Chairperson of the Historical Committee, and Carol Bowman, Maybelle’s daughter,
were present to speak on behalf of and honor late Mayor Maybelle Fraser.
PRESENTATION: Matter of receiving a presentation from the City of Berkley Tree Board.
Kathleen Karlis, Chairperson of the Tree Board, reported on the Board’s accomplishments in the past
year and what they want to accomplish in this new year.
PRESENTATION: Matter of receiving a presentation from Communications Director Caitlin Flora
regarding the City’s new website.
Presentation received from Communications Director Caitlin Flora providing a sneak peek of the City’s
new website expected to debut this spring.
MOTION NO. M-15-24: Motion to receive the resignation of the City Manager and approve the terms
of the separation agreement.
Councilmember Patterson moved to approve Motion No. M-15-24
Seconded by Mayor Pro Tem Gavin
Ayes: Hennen, Patterson, Vilani, Baker, Black, Gavin and Dean
Nays: None
Motion No. M-15-24 Approved.
MOTION NO. M-16-24: Motion to create an ad hoc search committee for the selection of an interim
City Manager and a new City Manager.
Councilmember Black moved to approve Motion No. M-16-24
Seconded by Councilmember Baker
Ayes: Patterson, Vilani, Baker, Black, Gavin, Hennen and Dean
Nays: None
Motion No. M-16-24 Approved.
Mike Wiacek, Berkley, spoke regarding M-16-24.
MOTION NO. M-17-24: Matter of approving the contract with Johnson Controls to complete Phase 1
of the HVAC replacement project at a cost of $1,936,690. This project is being funding by both a
federal and state grant.
Mayor Pro Tem Gavin moved to approve Motion No. M-17-24
Seconded by Councilmember Hennen
Ayes: Vilani, Baker, Black, Gavin, Hennen, Patterson and Dean
Nays: None
Motion M-17-24 Approved.
Tom Merritt, Berkley, spoke regarding M-17-24.
Greg DuRoss, Berkley, read a list of questions regarding M-17-24.
Charles Tyrrell, Berkley, spoke regarding M-17-24.
Mike Wiacek, Berkley, spoke regarding M-17-24.
Joshua Hunter, Berkley, submitted an email asking Council to reject motion M-17-24. He had a list of
questions he would like answers to.
MOTION NO. M-18-24: Matter of approving the “Berkley Art Bash” event on Saturday, June 8, 2024
from 10 a.m.-6 p.m. on 12 Mile Road for the Berkley Area Chamber of Commerce, P.O. Box 72-1253.
Approval is conditional upon the submission of required items and documents prior to event dates.
Councilmember Baker moved to approve Motion No. M-18-24
Seconded by Councilmember Vilani
Ayes: Baker, Black, Gavin, Hennen, Patterson, Vilani and Dean
Nays: None
Motion M-18-24 Approved.
MOTION NO. M-19-24: Matter of approving the “Berkley Street Art Fest” event on Saturday, July 13,
2024 from 11 a.m.-5 p.m. on Coolidge Highway between Catalpa and Beverly for the Berkley Area
Chamber of Commerce, P.O. Box 72-1253. Approval is conditional upon the submission of required items
and documents prior to event dates.
Councilmember Vilani moved to approve Motion No. M-19-24
Seconded by Councilmember Patterson
Ayes: Black, Gavin, Hennen, Patterson, Vilani, Baker and Dean
Nays: None
Motion M-19-24 Approved.
MOTION NO. M-20-24: Matter of considering the Special Land Use approval for 2758 Coolidge. The
applicant, Daniel Haberman, on behalf of Upper Michigan Land Company, is requesting approval for the
occupation of the property to be used as an office in the Downtown District, on the east side of Coolidge
Highway, south of Franklin Road.
Councilmember Hennen moved to approve Motion No. M-20-24
Seconded by Mayor Pro Tem Gavin
Ayes: None
Nays: Gavin, Hennen, Patterson, Vilani, Baker, Black and Dean
Motion M-20-24 Failed.
Applicant Dan Haberman, Upper Michigan Land Company, described the type of business they do and
why they’re excited to move to Berkley. He said the Planning Commission reviewed the project against
current standards and recommended that the special land use be approved.
Roman Laczkovich, Berkley, spoke regarding M-20-24. He also submitted an email stating his concerns.
Julie LaFramboise, Berkley, spoke regarding M-20-24.
Desiree Dutcher, spoke regarding M-20-24.
Molly Patterson, owns Perch on Coolidge, spoke regarding M-20-24.
Mike Wiacek, Berkley, asked about DDA involvement.
Nick Capliard, owns Perch on Coolidge, spoke regarding M-20-24.
MOTION NO. M-21-24: Matter of approving the appointment of Craig Childers as an alternate to the
Zoning Board of Appeals.
Councilmember Patterson moved to approve Motion No. M-21-24
Seconded by Councilmember Hennen
Ayes: Hennen, Patterson, Vilani, Baker, Black, Gavin and Dean
Nays: None
Motion M-21-24 Approved.
RESOLUTION NO. R-05-24: Matter of adopting a resolution urging State leaders to address the
inadequacy of State Statutory Revenue Sharing and encouraging other Michigan cities to join in this
effort.
Councilmember Hennen moved to approve Resolution No. R-05-24
Seconded by Councilmember Vilani
Ayes: Patterson, Vilani, Baker, Black, Gavin, Hennen and Dean
Nays: None
Resolution R-05-24 Approved.
COMMUNICATIONS
MAYOR PRO TEM GAVIN
• Parks and Recreation Advisory Board will meet on Thursday, March 21st at 7 p.m. in the
Community Center.
• The Library Board will next meet on March 20th at 7p.m. at the Library.
• Congratulated Mayor Dean on her completion of Level Three of Elected Officials Academy
(EOA) and Councilmember Hennen on his completion of Level Four of the EOA; both are
highly significant and show a level of commitment to deepen their knowledge of local
government and bring back best practices to the City.
COUNCILMEMBER VILANI
• The Berkley Environmental Advisory Committee will meet on March 19th at 6:30 p.m. in the
second-floor conference room of Public Safety.
• Native Plant Sale will take place on Sunday, May 19th from 10 a.m. to 2 p.m. at the Community
Center.
• Berkley Area Chamber Chat will be on April 19th from 8:30 a.m. to 9:30 a.m. at Berkley
Eyewear on Coolidge; all are welcome to attend.
• Ullman’s is celebrating its fifth anniversary on April 19th with a party from 5-7 p.m. You may
call, email, or visit the store to RSVP but if you show up you can enjoy a tea, cocktail, raffles,
freebies, and specials.
• March is Reading Month; we are so fortunate to have a wonderfully curated library with
incredibly helpful librarians and resources for everybody.
• Congratulated her colleagues on their MML awards; said that it was great to spend time with
everyone learning.
COUNCILMEMBER PATTERSON
• The Planning Commission meeting scheduled for March 19th was cancelled; there were no
applicants.
• The Planning Commission will hold a special meeting on April 10th for a proposed daycare on
Mortenson and go over Zoning Ordinances Steering Committee and the zoning ordinance
rewrite.
• Library Director Matt Church was recently published in the Journal of Library Administration;
congratulations to him, it was a great article.
COUNCILMEMBER BLACK
• The Committee on Technology and Engagement is accepting applications for appointments
through April 30th; encouraged everyone that is thinking about it to get engaged.
• As a softball parent, remember to help batters out with fundraising this Spring. The kids need
our help, let’s help them out where we can.
COUNCILMEMBER HENNEN
• Tree Board will meet on March 25th.
• Zoning Board of Appeals will meet on April 8th for a side yard generator.
COUNCILMEMBER BAKER
• The Berkley Historical Museum is honoring Maybelle Fraser; please visit their fantastic display.
The Museum is open on Sundays from 2-4 p.m. and on Wednesdays from 10 a.m.–1 p.m. as
well as online at berkleyhistory.com .
• Downtown Development Authority met on March 13th; thanked Andy Gilbert for his many years
of service, tremendous work, vision, leadership, and passion to help make many of the
projects that we now take for granted happen in the first place.
• Congratulated Mateo Passalaqua and Desiree Power for stepping into leadership roles until
the next batch of elections in July.
• Thanked Tim Barnes for representing 12 Mile; as part of the DDA process, they are structured
to have four representatives from Coolidge, four representatives from 12 Mile, and then four
at large including the school district. The DDA will be filling two seats: one on Coolidge and
one on 12 Mile.
• Hooray for Leprechaun’s Night Out last Thursday, look for more really fun things here coming
up. To learn about those fun things go to downtownberkley.com
• Margaret Wheatley once said, “There is no power for change greater than a community
discovering what it cares about.”
• Said he had the pleasure of moderating a session at the MML Capital Conference regarding
Community Excellence awards; offered three tidbits which he said could apply here: 1) ‘water
the bamboo’, meaning things take time but plant those seeds and continue to invest with an
eye to the larger vision; 2) the passion of volunteers is what makes projects grow, and 3)
progress involves risk.
• Please hug someone you love, it’s an expression of humanity and it means a lot.
CITY MANAGER MATT BAUMGARTEN
• Congratulated Director Church on his published article.
• Said we are currently on track to have the draft budget out in early April. Congratulated
department directors for the work, knowledge, and expertise they put into the budget as well
as their service to the community.
CITY ATTORNEY ANN CHRIST
• None.
MAYOR DEAN
• Wished Ulie and Roman congratulations on their fifth anniversary in the City. She said as a
former small business owner, she knows what an accomplishment that is.
• In regards to the MML Conference, said she enjoyed the opportunity to network with other
elected officials from all over Michigan and that she learned many things. Many of the
problems that we face in Berkley are faced by other municipalities; we are not alone in the
challenges that we face.
• One thing in particular came up at the Michigan Women in Municipal Government Luncheon
she and Councilmember Vilani attended: people work in local government because they want
to make a difference. Gave a shout out to department heads and city staff for the fine work
they do every day. Please don’t let anyone make you feel anything but proud of who you are;
do not allow anyone to make you feel less than because you’re not.
ADJOURNMENT:
Councilmember Patterson moved to adjourn the Regular Meeting at 9:12 p.m.
Seconded by Mayor Pro Tem Gavin
Ayes: Baker, Black, Gavin, Hennen, Patterson, Vilani and Dean
Nays: None.
Motion Approved.
__________________________________
Bridget Dean, Mayor
ATTEST:
_____________________________
Victoria Mitchell, City Clerk
DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREASthe Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longerexists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
ar,ah
‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committee
e
e
e
e
e
e
e
e
#
e
e
®
e
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having voted in favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
June 10, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Berkley, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
Victoria Mitchell, Clerk, City of Berkley
Enclosures