Loading...
HomeMy WebLinkAboutResolutions - 2024.06.13 - 41271 AGENDA ITEM: Extension with Unity Fiber 2020 LLC for Fiber Maintenance DEPARTMENT: Information Technology MEETING: Board of Commissioners DATE: Thursday, June 13, 2024 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4073 Motion to approve the continuation of fiber maintenance services with Unity Fiber 2020 LLC for the period January 1, 2025 – December 31, 2030, with an option to extend for 5 additional years to December 31, 2035. ITEM CATEGORY SPONSORED BY Contract Gwen Markham INTRODUCTION AND BACKGROUND The OakNet fiber asset resides within the shared fiber optic cables (sheath), akin to a condominium arrangement. OakNet utilizes less than 10% of the fiber strands within the various cables. Given the shared nature of the fiber cables, it is prudent for Oakland County to continue to engage the vendor with ownership of the fiber cables as our maintenance provider. This approach ensures swift repair times, minimizes risks, upholds documentation, and offers the most economical solution for preserving this asset. The Department of Information Technology is requesting to continue services with Unity Fiber 2020 LLC to provide emergency repairs, schedule maintenance, and maintain documentation of the OakNET County-owned fiber asset when the current contract #008776 expires on 12/31/2024. The Purchasing Terms and Conditions state in Section 2400.6 Duration of Contracts and under Procedure states “The Board of Commissioners shall approve contracts beyond five years." BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Rod Davenport, Chief Information Officer ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 6/13/2024 AGENDA DEADLINE: 06/13/2024 9:30 AM ATTACHMENTS 1. AMENDMENT OF CONTRACT 005981 AMENDMENT 01 AMENDMENT DATE: July 21, 2020 2. AMENDMENT OF CONTRACT 005989 AMENDMENT 02 AMENDMENT DATE: August 11, 2020 3. AMENDMENT OF CONTRACT 005989 AMENDMENT 03 AMENDMENT DATE: June 15, 2021 4. AMENDMENT OF CONTRACT 008776 AMENDMENT 04 AMENDMENT DATE: March 14, 2023 5. AMENDMENT OF CONTRACT CON00008776 AMENDMENT O5 AMENDMENT DATE: March 22, 2024 COMMITTEE TRACKING 2024-06-05 Finance - Recommend to Board 2024-06-13 Full Board - Adopt Motioned by: Commissioner Linnie Taylor Seconded by: Commissioner Philip Weipert Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (18) No: None (0) Abstain: None (0) Absent: Kristen Nelson (1) Passed AMENDMENT OF CONTRACT 005981 Page 1 OAKLAND COUNTY EXECUTIVE, DAVID COULTER COMPLIANCE OFFICE PURCHASING Compliance Office | Purchasing 248-858-0511 | purchasing@oakgov.com Rev 2019/08/20 IT RLB AMENDMENT OF CONTRACT 005981 AMENDMENT 01 AMENDMENT DATE: July 21, 2020 This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328. CONTRACTOR ADDRESS Fiber Optic Management 7020 Southbelt Dr SE Caledonia, MI 49316 Vendor Number: 19444 The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above. In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the County and Contractor hereby agrees to amend the current Contract as follows: 1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract between the parties will apply equally to and throughout the amendment. 2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as otherwise expressly provided for in this Amendment. 3.0 Description of Change: Add $24,495.81 to the contract Not to Exceed (NTE) amount. The contract NTE will change from $180,000.00 to $204,495.81 AMENDMENT OF CONTRACT 005981 Page 2 OAKLAND COUNTY EXECUTIVE, DAVID COULTER COMPLIANCE OFFICE PURCHASING Compliance Office | Purchasing 248-858-0511 | purchasing@oakgov.com Rev 2019/08/20 For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment. THE CONTRACTOR: SIGN / DATE: Fiber Optic Management THE COUNTY OF OAKLAND: SIGN / DATE: Pamela L. Weipert, CPA CIA, Compliance Officer or Scott N. Guzzy, CPPO, MBA, Purchasing Administrator cmk Warren Henderson (Jul 21, 2020 12:54 EDT) Warren Henderson Scott N. Guzzy (Jul 21, 2020 13:01 EDT) Scott N. Guzzy AMENDMENT OF CONTRACT 005989 Page 1 OAKLAND COUNTY EXECUTIVE, DAVID COULTER COMPLIANCE OFFICE PURCHASING Compliance Office | Purchasing 248-858-0511 | purchasing@oakgov.com Rev 2019/08/20 Information Technology RLB AMENDMENT OF CONTRACT 005989 AMENDMENT 02 AMENDMENT DATE: August 11, 2020 This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328. CONTRACTOR ADDRESS FIBER OPTIC MANAGEMENT LLC 7020 SOUTHBELT DR SE CALEDONIA MI 49316 Vendor: 19444 The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above. In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the County and Contractor hereby agrees to amend the current Contract as follows: 1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract between the parties will apply equally to and throughout the amendment. 2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as otherwise expressly provided for in this Amendment. 3.0 Description of Change: Add the following contract line item as described below. P25 (Oakwin) Radio Project West Bloomfield Add $7,767.94 to the contract Not too Exceed (NTE) amount. Contract NTE will change from $204,495.81 to $212,263.75 AMENDMENT OF CONTRACT 005989 Page 2 OAKLAND COUNTY EXECUTIVE, DAVID COULTER COMPLIANCE OFFICE PURCHASING Compliance Office | Purchasing 248-858-0511 | purchasing@oakgov.com Rev 2019/08/20 For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment. THE CONTRACTOR: SIGN / DATE: FIBER OPTIC MANAGEMENT LLC THE COUNTY OF OAKLAND: SIGN / DATE: Pamela L. Weipert, CPA CIA, Compliance Officer or Scott N. Guzzy, CPPO, MBA, Purchasing Administrator CLA Warren Henderson (Aug 11, 2020 15:08 EDT) Warren Henderson Scott N. Guzzy (Aug 11, 2020 15:23 EDT) Scott N. Guzzy AMENDMENT OF CONTRACT 005989 Page 1 Rev 2020/09/16 Information Technology JPD AMENDMENT OF CONTRACT 005989 AMENDMENT 03 AMENDMENT DATE: June 15, 2021 This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328. CONTRACTOR ADDRESS FIBER OPTIC MANAGEMENT LLC 7020 SOUTHBELT DR SE CALEDONIA MI Vendor: 19444 The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above. In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the County and Contractor hereby agrees to amend the current Contract as follows: 1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract between the parties will apply equally to and throughout the amendment. 2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as otherwise expressly provided for in this Amendment. 3.0 Description of Change: Add $5,587.00 to the Contract Not to Exceed (NTE) amount. The Contract NTE will change from $212,263.75 to $217,850.75. AMENDMENT OF CONTRACT 005989 Page 2 Rev 2020/09/16 For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment. THE CONTRACTOR: SIGN / DATE: FIBER OPTIC MANAGEMENT LLC THE COUNTY OF OAKLAND: SIGN / DATE: Scott N. Guzzy, CPPO, MBA, Purchasing Administrator CLA Tracey Gerdeman (Jun 16, 2021 09:34 EDT) Tracey Gerdeman Scott N. Guzzy (Jun 16, 2021 12:26 EDT) Scott N. Guzzy AMENDMENT OF CONTRACT 008776 Page 1 Rev 2022/05/11 IT WKP AMENDMENT OF CONTRACT 008776 AMENDMENT 04 AMENDMENT DATE: March 14, 2023 This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328. CONTRACTOR ADDRESS Fiber Optic Management LLC 7020 Southbelt Dr SE Caledonia, MI 49316 Vendor Number: 19444 The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above. In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the County and Contractor hereby agrees to amend the current Contract as follows: 1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract between the parties will apply equally to and throughout the amendment. 2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as otherwise expressly provided for in this Amendment. 3.0 Description of Change: Due to conversion to Workday financial system, Oakland County is assigning a new contract number. The old contract number 005989 will be replaced by 008776. Extend contract expiration date from 02/28/2023 to 02/28/2024. AMENDMENT OF CONTRACT 008776 Page 2 Rev 2022/05/11 For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment. THE CONTRACTOR: SIGN / DATE: Fiber Optic Management LLC THE COUNTY OF OAKLAND: SIGN / DATE: Scott N. Guzzy, CPPO, MBA, Purchasing Administrator cmk -- ) ) -.*)җ-руѶспстрсѷстҘ =aUUeQ .eQGeUVRQ *//0554җ-руѶспстртѷтцҘ AMENDMENT OF CONTRACT CON00008776 Page 1 Rev September 2023 IT PSR AMENDMENT OF CONTRACT CON00008776 AMENDMENT O5 AMENDMENT DATE: March 22, 2024 This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328. CONTRACTOR ADDRESS Fiber Optic Management LLC 7020 Southbelt Dr SE Caledonia, MI 49316 Vendor Number: 19444 The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above. In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the County and Contractor hereby agrees to amend the current Contract as follows: 1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract between the parties will apply equally to and throughout the amendment. 2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or otherwise changed or altered by this Amendment except as otherwise expressly provided for in this Amendment. 3.0 Description of Change: 3.1 The Contract Expiration Date is changed from 02/28/2024 to 02/28/2025. AMENDMENT OF CONTRACT CON00008776 Page 2 Rev September 2023 For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment. THE CONTRACTOR: SIGN / DATE: Fiber Optic Management LLC THE COUNTY OF OAKLAND: SIGN / DATE: Scott N. Guzzy, CPPO, MBA, Purchasing Administrator xxx -- ) ) -.*)җ-ссѶспсурфѷрхҘ =aUUeQ .eQGeUVRQ *//0554җ-ссѶспсурфѷсуҘ