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HomeMy WebLinkAboutAgendas/Packets - 2023.07.12 - 41321Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Public Comment PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S) COMMUNICATIONS/REPORTS:ACTION PRESENTER(S) A Parks Environmental Sustainability Committee Report Informational Sarah Cook-Maylen / 343-1353 REGULAR AGENDA:ACTION PRESENTER(S) 1 FY2023 Capital Equipment Purchase - Red Oaks Waterpark Ice Maker Approval Tom Hughes / 343-1011 2 Red Oaks Waterpark Facility Repair Expenditures Approval Erik Koppin / 909-7702 3 Lyon Oaks Road/Parking Lot Replacement & Stormwater Improvements Approval Darryn Horvath / 877-6983 4 Healthy Communities License Agreements: Playground Replacements – Authorization to Expend Appropriated Funds Approval Melissa Prowse / 249-2801 5 2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program Approval & Fwd to BOC Melissa Prowse / 249-2801 6 Campground Consulting Contract Approval Jim Dunleavy / 343-6224 7 Naming of Pavilion at Catalpa Oaks Approval Chris Ward / 858-4944 8 Interlocal Partnership Agreement for Park Operations with the City of Madison Heights (ARPA) Approval Chris Ward / 858-4944 9 ARPA Grant Agreements with the Cities of Hazel Park and Pontiac - Technical Amendments Approval & Fwd to BOC Chris Ward / 858-4944 10 Grant Agreement with the City of Oak Park for Farmers Market Project (ARPA) Approval & Fwd to BOC Chris Ward / 858-4944 11 Interlocal Partnership Agreement with the City of Oak Park for a portion of Shepherd Park (ARPA) Approval & Fwd to BOC Chris Ward / 858-4944 UNFINISHED BUSINESS:ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S) 12 Director's Report Informational Chris Ward / 858-4944 ANNOUNCEMENTS View Recorded Meetings Here: https://www.youtube.com/playlist?list=PLKv6lUWH4IJEASENpEwjhoPSueR6nFVXp View Agenda Packets/Minutes Here: https://www.oakgov.com/parks/getinvolved/Pages/Parks-Commision.aspx Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at (248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting. ADJOURNMENT TO: August 2, 2023 at 2:00 p.m. or to the Call of the Chair Approval of Minutes - June 7, 2023 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Gary McGillivray, Chairperson Wednesday, July 12, 2023 @ 2:00 pm Springfield Oaks - 12451 Andersonville Road, Davisburg, MI 48350 Regular Monthly Meeting Agenda June 7, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:02 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Ebony Bagley, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Christine Long OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Darryn Horvath, Project Manager Engineer Zach Zuchowicz, Health & Wellness Coordinator Desiree Stanfield, Supervisor-Marketing & Communications Donna Folland, Supervisor-Planning Jami Monte, Staff Assistant Simon Rivers, Associate Planner Stephanie Pittman, College Intern FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator PUBLIC Marie Botsford APPROVAL OF AGENDA Vice Chairman VanderVeen proposed to amend the agenda as follows: 1.Insert “Hawthorne/Pontiac Oaks Park Transition – Immediate Improvements (ARPA)” as Item 5B under the Regular Agenda. Nash moved to approve the agenda, as amended. Seconded by Smith Charles. Motion carried on a voice vote with Bagley absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes RETURN TO AGENDA June 7, 2023 Page 2 APPROVAL OF MINUTES LaFontaine moved to approve the minutes of May 3, 2023, as presented. Seconded by Herzog. Motion carried on a voice vote with Bagley absent. PUBLIC COMMENT Ms. Botsford addressed the Commission during public comment regarding the Oakland Community College Highland Lakes Campus. PRESENTATIONS/RECOGNITIONS A. Staff Introduction – Stephanie Pittman Ms. Stanfield introduced Stephanie Pittman as a new College Intern within the Communications and Marketing department. B. Staff Introduction – Darryn Horvath Mr. Crane introduced Darryn Horvath as the new Project Manager Engineer. COMMUNICATIONS/REPORTS C. Parks Environmental Sustainability Committee Report Ms. Cook-Maylen provided an overview of the Parks Environmental Sustainability Committee Report. REGULAR AGENDA ITEMS 1. Nature Preserve Policy Bagley moved to approve the Nature Preserve Policy, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 2. Recognizing July 2023 as “Park and Recreation Month” Smith Charles moved to approve Recognizing July 2023 as “Park and Recreation Month”, as presented. Seconded by Stokes. Motion carried on a voice vote. 3. Grant Agreement with the City of Hazel Park for Hazel Park Community Center Improvement Project (ARPA) Smith Charles moved to approve the Grant Agreement with the City of Hazel Park for Hazel Park Community Center Improvement Project (ARPA), as presented. Seconded by Herzog. Motion carried on a roll call vote with Smith Charles voting no. 4. AT&T Easement at Rotary Park (Springfield) Smith Charles moved to approve the AT&T Easement at Rotary Park (Springfield), as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. June 7, 2023 Page 3 5. GM Lease - Holly Oaks ORV Park Truck Bagley moved to approve the GM Lease – Holly Oaks ORV Park Truck, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 5B. Hawthorne/Pontiac Oaks Park Transition – Immediate Improvements (ARPA) Smith Charles moved to approve the Hawthorne/Pontiac Oaks Park Transition – Immediate Improvements (ARPA), as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 6. Proposed FY 2024-2026 Budget Review Stokes moved to recommend preliminary approval of the Proposed FY 2024-2026 Budget, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report. ANNOUNCEMENTS/ADJOURNMENT At 3:34 p.m., there being no further business to come before the Commission, the meeting was adjourned to July 12, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: July 3, 2023 Re: July Environmental Sustainability Report The Environmental Sustainability Committee met on July 7th and discussed new draft sustainability standards, the Lyon Oaks parking lot paving project, and ongoing implementation of the OCPR staff Green Team. The July Sustainability Scorecard is below along with a reminder of the evaluation system. 1.Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2.Environmentally sustainable options were considered for this project and some of the options were integrated. 3.Environmentally sustainable options were considered for this project but were not feasible. 4.Sustainable options were neither considered nor integrated into this project. 5.Sustainability options are not relevant for this item. REGULAR AGENDA: Environmental Sustainability Score 1 FY2023 Capital Equipment Purchase - Red Oaks Waterpark Ice Maker 4 2 Lyon Oaks Road/Parking Lot Replacement 2 3 Healthy Communities License Agreements: Playground Replacements – Authorization to Expend Appropriated Funds 5 4 2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program 5 5 Campground Study 5 6 Naming of Pavilion at Catalpa Oaks 5 7 Park Operations Partnership Agreement with the City of Madison Heights 5 8 Grant Agreements Cities of Hazel Park and Pontiac - Technical Revision 5 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 1 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance – North District Subject: FY2023 Capital Equipment Purchase - Red Oaks Waterpark Ice Maker INTRODUCTION AND HISTORY The Ice Maker at Red Oaks Waterpark has failed and needs to be replaced. The cube style ice maker is no longer functional and cannot be repaired. The existing ice maker is a 1997 Manitowoc Ice Maker. The ice maker is needed for the concession operations at the waterpark and is used to provide ice for beverages. Ice is also used by park staff for operations and first aid response. Replacement cost of the ice maker is $6,763.91 and will be installed by park staff. The expense for the ice maker exceeds the balance of the FY2023 Capital Equipment Budget and funding would come from favorability within Design Fees line. The Budget has been Amended in attached Schedule A. ATTACHMENTS 1.Manitowac Ice Maker quote 2.Schedule A – Budget Amendment STAFF RECOMMENDATION Staff recommends to approve the purchase of a Manitowoc Ice Maker for Red Oaks Waterpark. MOTION Motion to approve the purchase of a Manitowoc Ice Maker from Greater Michigan Distributors of Clinton Township, MI for Red Oaks Waterpark in the amount of $6,763.91 utilizing funds from Unrestricted Net Assets. RETURN TO AGENDA Quote 06/08/2023 Project:From: OAKLAND Greater Michigan Distributors Ryan Belfry 33548 Lipke Clinton Township, MI 48035 616‐784‐6671 800‐423‐0192 (Contact) Job Reference Number: 876 Item Qty Description Sell Total 1 1 ea ICE MAKER, CUBE‐STYLE $6,763.91 Manitowoc Model No. IYT1200W Indigo NXT™ Series Ice Maker, cube‐style, water‐cooled, self‐ contained condenser, 30"W x 24‐1/2"D x 29‐1/2"H, production capacity up to 1138 lb/24 hours at 70°/50° (965 lb AHRI certified at 90°/70°), easyTouch display with 13 different language options, date/time stamp display, automatic reminder/alert icon, one touch asset information, automatic detection of accessories, continuous operating status, programmable production options (time, weight, day or night), one touch cleaning with displayed instructions, Alpha‐San anti‐ microbial protection, acoustical ice sensing probe, self‐diagnostic technology, DuraTech™ exterior, half‐dice size cubes, R410A refrigerant, NSF, cULus, CE 1 ea WARRANTY‐ICE‐SC 3 year parts & labor (Machine), 5 year parts & labor (Evaporator), 5 year parts & 3 years labor (Compressor), standard 1 ea (‐261) 208‐230v/60/1‐ph, 13.4 amps, standard ITEM TOTAL:$6,763.91 2 1 ea ICE MAKER, CUBE‐STYLE $6,359.06 Manitowoc Model No. IYT1200N Indigo NXT™ Series Ice Maker, cube‐style, air‐cooled, designed for remote refrigeration (vertical condenser and lines sold separately), 30"W x 24‐1/2"D x 29‐1/2"H, production capacity up to 1215 lb/24 hours at 70°/50° (1010 lb AHRI certified at 90°/70°), easyTouch display with 13 different language options, date/time stamp display, automatic reminder/alert icon, one touch asset information, automatic detection of accessories, continuous operating status, programmable production options (time, weight, day or night), one touch cleaning with displayed instructions, Alpha‐San anti‐microbial protection, acoustical ice sensing probe, self‐diagnostic technology, DuraTech™ exterior, half‐dice size cubes, R410A refrigerant, NSF, cULus 1 ea WARRANTY‐ICE‐R 3 year parts & labor (Machine), 5 year parts & labor (Evaporator), standard Sell $6,763.91 $6,359.06 OAKLAND Ini al: ______ Page 1 of 2 Item Qty Description Sell TotalSell Total $15,208.85 Acceptance:Date: Printed Name: 1 ea (‐261A) 208‐230v/60/1‐ph, 11.0 amps, standard 1 ea JCT1200‐261 Remote Condensing Unit, Vertical Discharge, air‐cooled, IT‐1200N series, AHRI, UL, CE $1,270.10 1 ea NOTE: Manitowoc remote systems are only approved and warranted as a complete new package. Replacing an ice machine with an S or Indigo remote model requires a NEW condenser and line set. Use of a new multi‐circuited condenser is approved when sized and installed as outlined in Manitowoc Product Information. Rack system applications are not approved. 1 ea 5 year parts & 3 year labor Compressor warranty 1 ea (‐261) 208‐230v/60/1‐ph, 1.0 amps, standard 1 ea RT50R410A Remote Tubing Kit, 50 ft. tubing length (pre‐charged), for IT500 & IT1200 series $394.58 ITEM TOTAL:$8,023.74 3 1 ea WATER FILTRATION SYSTEM, FOR ICE MACHINES $421.20 Everpure Model No. EV932402 Insurice® Water Filtration System, Insurice® Twin‐i2000², Twin, (2) i2000² Micro‐Pure® II Precoat primary filtration cartridge, reduces chlorine, taste & odor, inhibits scale, outlet pressure gauge, flushing valve, 18,000 gallons, 3.34 gpm, 0.5 micron, 3/4" inlet, 3/4" outlet, NSF 42 & 53 (EV932402) 1 ea This system requires (2) cartridges. ITEM TOTAL:$421.20 Project Grand Total: $15,208.85 $1,270.10 $394.58 $421.20 Greater Michigan Distributors 06/08/2023 OAKLAND Ini al: ______ Page 2 of 2 Dice 7⁄8" x 7⁄8" x 7⁄8" (2.22 x 2.22 x 2.22 cm) Half Dice 3⁄8" x 11⁄8" x 7⁄8" (.95 x 2.86 x 2.22 cm) Ice Shape Designed for operators who know that ice is critical to their business, the Indigo NXT Series ice machine’s preventative diagnostics continually monitor itself for reliable ice production. Improvements in cleanability and programmability make your ice machine easy to own and less expensive to operate. •New levels of Performance – Showcasing an average of 5% lower energy consumption and a 22% reduction in condenser water usage. This translates into lower cost of ownership over the life of your machine. •easyTouch® Display - New icon based touch screen takes the guess work out of owning and operating an ice machine. •Programmable Ice Production – Now its super easy to program your ice machine to be off at certain times of the day to save money with fluctuating electrical rates. Also programmable by daily ice production volume and night time programming. •Easy to Clean Foodzone – Hinge front door swing out for easy access. Removable water-trough, distribution tube, curtain, water probe and water pump for fast and efficient cleaning. Selected components are made with AlphaSan® antimicrobial. •Intelligent Diagnostics – Provides 24 hour preventative maintenance and diagnostic feedback for trouble free operation. •Acoustical Ice Sensing Probe – Unique patented technology allows for reliable operation in challenging water conditions and environments •DuraTech® Exterior – Provides superior corrosion resistant above stainless steel. Innovative clear-coat resists fingerprints and dirt making it easier to keep clean. •Available LuminIce® II Growth Inhibitor – Controls viruses, bacteria, mold and yeast within the food zone to keep the machine clean longer. A new sanitation icon lets you know the operational status. •Active Sense – Insures consistent ice harvest in all environmental conditions. This software solution works in conjunction with the acoustical ice sensing probe improving reliability and performance. Models iT1200 Ice Cube Machine iT 1 2 0 0 I c e C u b e M a c h i n e IDT1200A IYT1200A IDT1200W IYT1200W IDT1200N IYT1200N Specifications BTU Per Hour: 16,200 (average), and 19,100 (peak) Refrigerant: R410A CFS - Free Lowers global warming by 48% Ice Machine Electric 208-230/60/1 standard (208-230/60/3 also available) Minimum circuit ampacity: Air-cooled:14.2 1ph 8.6 3ph Water-cooled:13.4 1ph 7.9 3ph Remote:11.0 1ph 9.2 3ph Maximum fuse size: Air-cooled:20 1ph 15 3ph Water-cooled:20 1ph 15 3ph Remote: 15 1ph 15 3ph Certification 9001:2015 Indigo NXT iT1200 ice machine on a D570 bin www.manitowocice.com2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 *Ice Machine and Bin sold separately Operating Limits: •Ambient Temperature Range: 40 to 110 F (4.4 to 43.3 C) Water Temperature Range: 40 to 90 F (4.4 to 32.2 C) •Potable Water Pressure: Min. 20 psi (137.9 kPA) Max. 80 psi (551.1 kPA) •Condenser Water Pressure: Min. 20 psi (137.9 kPA) Max. 276 psi (1902.95 kPA) Manitowoc IYT1200W Item#: 1 OAKLAND Greater Michigan Distributors Page: 3 ManitoZoc Ice reserYes the right to PaNe changes to the design or specifications ZithoXt prior notice Model IceShape Ice Production 24 Hours Power Usage kWh/100 lbs. @90°Air/70°F Potable Water Usage/ 100 lbs. 45.4 kgs. of Ice70°Air/ 50°F Water 90°Air/ 70°F Water 1 ph 3 ph 1 ph 3 ph 1 Ph 3 Ph AI R CO O L E D IDT1200A dice 1196 lbs n/a 950 lbs n/a 4.80 n/a 19.9 Gal. 542 kgs n/a 431 kgs n/a 75.3 L IYT1200A half-dice 1213 lbs 1203 lbs 950 lbs 940 lbs 4.75 4.83 19.9 Gal. 550 kgs 546 kgs 431 kgs 426 kgs 75.3 L WA T E R C O O L E D IDT1200W dice 1078 lbs n/a 900 lbs n/a 4.16 n/a 19.9 Gal. 498 kgs n/a 408 kgs n/a 75.3 L IYT1200W half-dice 1138 lbs 1220 lbs 965 lbs 1050 lbs 4.00 3.78 19.9 Gal. 516 kg 553kgs 438 kgs 426 kgs 75.3 L * Water-cooled Condenser Water Usage / 100 lbs. /45.4 kgs. Of Ice: 140 gal/ 530 L. *Water-cooled models are excluded from ENERGY STAR qualification. RE M O T E CO O L E D IDT1200N dice 1110 lbs n.a.925 lbs n.a.4.47 n/a 19.9 gal 503 kgs 542 kgs 420 kgs n.a.75.3 L IYT1200N half-dice 1215 lbs 1215 lbs 1010 lbs 1010 lbs 4.20 4.20 19.9 gal 1010 kgs 551 kgs 458 kgs 458 kgs 75.3 L In d i g o ® N X T ™ i T 1 2 0 0 I c e C u b e M a c h i n e iT1200 on D-570 Storage Bin Specifications iAuCS® schedules and performs routine ice machine cleaning automatically. Accessories LuminIce® IIVirus and Bacteria Inhibitor controls viruses and bacteria inside the ice machine External Scoop holder Protect the ice scoop with the NSF approved versatile scoop holder. Order Separately ice storage bin for all units, JCT1200-A vertical condenser order separately for Remote cooled units Space-Saving Design www.manitowocice.com 6561F 08/22 2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 Installation Note Minimum installation clearance: Top/side: 8” ( 20.3cm) Back is 5" (12.7 cm) Height includes adjustable bin legs 6.00" to 8.00", (15.24 to 20.32 cm) set at 6.00" (15.24 cm). Bin capacity is based on 90% of the volume x 33 lbs/ft3 average density of ice. * K00470 bin adapter required when installing on a D970 Bin iT1200 iT1200 D-570 D-970 Height 79.50" 79.50” 201.93 cm 201.93 cm Width 30.00" 48.00" 76.20 cm 121.92 cm Depth 34.00" 34.00" 86.30 cm 86.30 cm Bin 532 lbs. 882 lbs. Storage 241.1 kgs. 400.1 kgs. A Electrical Entrance (2) Options 3/8" (0.95 cm) F.P.T. Water Condenser Inlet (water-cooled units) 1/2" (1.27 cm) F.P.T. Water Condenser Outlet (water-cooled units) B C 1/2" (1.27 cm) Auxillary Base Drain Socket 3/8" (0.95 cm) F.P.T. Ice Making Water Inlet 1/2" (1.27 cm) F.P.T. Ice Making Water Drain 3/4" (1.91 cm) Bin Drain D E F G B A C D EF G 21.50"(54.6 cm) 24.50" (62.23 cm) 34.00" (86.30 cm) 22".00 (55.88 cm) 32.00"(81.30 cm) 6.00"(15.24 cm) 34.00" (86.36 cm)30.00" (76.20 cm) 19.00"(48.26 cm) 11.00"(27.94 cm) 44.00" (111.76 cm) 29.50" (74.93 cm) 22.00" (55.88 cm) 13.00" (33.02 cm) 6.75" (17.15 cm) 5.25" (13.34 cm) 4.00" (10.16 cm) 1.75" (4.45 cm) 3.00" (7.62 cm) 6.00" (15.24 cm) 2.75" (6.99 cm)2.50"(6.35 cm) 24.50" (62.23 cm) A C B E F G Arctic Pure® Plus reduce sediments and chlorine contaminants down to .5 microns. Use with Pre-filter recommended Manitowoc IYT1200W Item#: 1 OAKLAND Greater Michigan Distributors Page: 4 Manitowoc WARRANTY‐ICE‐SC Item#: 1 OAKLAND Greater Michigan Distributors Page: 5 Dice 7⁄8" x 7⁄8" x 7⁄8" (2.22 x 2.22 x 2.22 cm) Half Dice 3⁄8" x 11⁄8" x 7⁄8" (.95 x 2.86 x 2.22 cm) Ice Shape Designed for operators who know that ice is critical to their business, the Indigo NXT Series ice machine’s preventative diagnostics continually monitor itself for reliable ice production. Improvements in cleanability and programmability make your ice machine easy to own and less expensive to operate. •New levels of Performance – Showcasing an average of 5% lower energy consumption and a 22% reduction in condenser water usage. This translates into lower cost of ownership over the life of your machine. •easyTouch® Display - New icon based touch screen takes the guess work out of owning and operating an ice machine. •Programmable Ice Production – Now its super easy to program your ice machine to be off at certain times of the day to save money with fluctuating electrical rates. Also programmable by daily ice production volume and night time programming. •Easy to Clean Foodzone – Hinge front door swing out for easy access. Removable water-trough, distribution tube, curtain, water probe and water pump for fast and efficient cleaning. Selected components are made with AlphaSan® antimicrobial. •Intelligent Diagnostics – Provides 24 hour preventative maintenance and diagnostic feedback for trouble free operation. •Acoustical Ice Sensing Probe – Unique patented technology allows for reliable operation in challenging water conditions and environments •DuraTech® Exterior – Provides superior corrosion resistant above stainless steel. Innovative clear-coat resists fingerprints and dirt making it easier to keep clean. •Available LuminIce® II Growth Inhibitor – Controls viruses, bacteria, mold and yeast within the food zone to keep the machine clean longer. A new sanitation icon lets you know the operational status. •Active Sense – Insures consistent ice harvest in all environmental conditions. This software solution works in conjunction with the acoustical ice sensing probe improving reliability and performance. Models iT1200 Ice Cube Machine iT 1 2 0 0 I c e C u b e M a c h i n e IDT1200A IYT1200A IDT1200W IYT1200W IDT1200N IYT1200N Specifications BTU Per Hour: 16,200 (average), and 19,100 (peak) Refrigerant: R410A CFS - Free Lowers global warming by 48% Ice Machine Electric 208-230/60/1 standard (208-230/60/3 also available) Minimum circuit ampacity: Air-cooled:14.2 1ph 8.6 3ph Water-cooled:13.4 1ph 7.9 3ph Remote:11.0 1ph 9.2 3ph Maximum fuse size: Air-cooled:20 1ph 15 3ph Water-cooled:20 1ph 15 3ph Remote: 15 1ph 15 3ph Certification 9001:2015 Indigo NXT iT1200 ice machine on a D570 bin www.manitowocice.com2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 *Ice Machine and Bin sold separately Operating Limits: •Ambient Temperature Range: 40 to 110 F (4.4 to 43.3 C) Water Temperature Range: 40 to 90 F (4.4 to 32.2 C) •Potable Water Pressure: Min. 20 psi (137.9 kPA) Max. 80 psi (551.1 kPA) •Condenser Water Pressure: Min. 20 psi (137.9 kPA) Max. 276 psi (1902.95 kPA) Manitowoc IYT1200N Item#: 2 OAKLAND Greater Michigan Distributors Page: 6 ManitoZoc Ice reserYes the right to PaNe changes to the design or specifications ZithoXt prior notice Model IceShape Ice Production 24 Hours Power Usage kWh/100 lbs. @90°Air/70°F Potable Water Usage/ 100 lbs. 45.4 kgs. of Ice70°Air/ 50°F Water 90°Air/ 70°F Water 1 ph 3 ph 1 ph 3 ph 1 Ph 3 Ph AI R CO O L E D IDT1200A dice 1196 lbs n/a 950 lbs n/a 4.80 n/a 19.9 Gal. 542 kgs n/a 431 kgs n/a 75.3 L IYT1200A half-dice 1213 lbs 1203 lbs 950 lbs 940 lbs 4.75 4.83 19.9 Gal. 550 kgs 546 kgs 431 kgs 426 kgs 75.3 L WA T E R C O O L E D IDT1200W dice 1078 lbs n/a 900 lbs n/a 4.16 n/a 19.9 Gal. 498 kgs n/a 408 kgs n/a 75.3 L IYT1200W half-dice 1138 lbs 1220 lbs 965 lbs 1050 lbs 4.00 3.78 19.9 Gal. 516 kg 553kgs 438 kgs 426 kgs 75.3 L * Water-cooled Condenser Water Usage / 100 lbs. /45.4 kgs. Of Ice: 140 gal/ 530 L. *Water-cooled models are excluded from ENERGY STAR qualification. RE M O T E CO O L E D IDT1200N dice 1110 lbs n.a.925 lbs n.a.4.47 n/a 19.9 gal 503 kgs 542 kgs 420 kgs n.a.75.3 L IYT1200N half-dice 1215 lbs 1215 lbs 1010 lbs 1010 lbs 4.20 4.20 19.9 gal 1010 kgs 551 kgs 458 kgs 458 kgs 75.3 L In d i g o ® N X T ™ i T 1 2 0 0 I c e C u b e M a c h i n e iT1200 on D-570 Storage Bin Specifications iAuCS® schedules and performs routine ice machine cleaning automatically. Accessories LuminIce® IIVirus and Bacteria Inhibitor controls viruses and bacteria inside the ice machine External Scoop holder Protect the ice scoop with the NSF approved versatile scoop holder. Order Separately ice storage bin for all units, JCT1200-A vertical condenser order separately for Remote cooled units Space-Saving Design www.manitowocice.com 6561F 08/22 2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 Installation Note Minimum installation clearance: Top/side: 8” ( 20.3cm) Back is 5" (12.7 cm) Height includes adjustable bin legs 6.00" to 8.00", (15.24 to 20.32 cm) set at 6.00" (15.24 cm). Bin capacity is based on 90% of the volume x 33 lbs/ft3 average density of ice. * K00470 bin adapter required when installing on a D970 Bin iT1200 iT1200 D-570 D-970 Height 79.50" 79.50” 201.93 cm 201.93 cm Width 30.00" 48.00" 76.20 cm 121.92 cm Depth 34.00" 34.00" 86.30 cm 86.30 cm Bin 532 lbs. 882 lbs. Storage 241.1 kgs. 400.1 kgs. A Electrical Entrance (2) Options 3/8" (0.95 cm) F.P.T. Water Condenser Inlet (water-cooled units) 1/2" (1.27 cm) F.P.T. Water Condenser Outlet (water-cooled units) B C 1/2" (1.27 cm) Auxillary Base Drain Socket 3/8" (0.95 cm) F.P.T. Ice Making Water Inlet 1/2" (1.27 cm) F.P.T. Ice Making Water Drain 3/4" (1.91 cm) Bin Drain D E F G B A C D EF G 21.50"(54.6 cm) 24.50" (62.23 cm) 34.00" (86.30 cm) 22".00 (55.88 cm) 32.00"(81.30 cm) 6.00"(15.24 cm) 34.00" (86.36 cm)30.00" (76.20 cm) 19.00"(48.26 cm) 11.00"(27.94 cm) 44.00" (111.76 cm) 29.50" (74.93 cm) 22.00" (55.88 cm) 13.00" (33.02 cm) 6.75" (17.15 cm) 5.25" (13.34 cm) 4.00" (10.16 cm) 1.75" (4.45 cm) 3.00" (7.62 cm) 6.00" (15.24 cm) 2.75" (6.99 cm)2.50"(6.35 cm) 24.50" (62.23 cm) A C B E F G Arctic Pure® Plus reduce sediments and chlorine contaminants down to .5 microns. Use with Pre-filter recommended Manitowoc IYT1200N Item#: 2 OAKLAND Greater Michigan Distributors Page: 7 Manitowoc WARRANTY‐ICE‐R Item#: 2 OAKLAND Greater Michigan Distributors Page: 8 Standard Features Vertical discharge remote condenser is available for Indigo NXT Series iT0500N, iT1200N, iT1500N and iT1900N ice machines. Refer to ice machine specification sheet for equipment dimensions, production capacities, electrical requirements, and ice storage bin compatibility. Condenser operation range from -20°F (-29°C) to 120°F (49°C). Can be installed with up to 20” (50.8 cm) of bottom clearance. Remote system consists of a remote condenser and interconnecting refrigerant lines. All components are pre-charged with refrigerant and have quick-connect fittings for convenient installation. Order ice cube machine, ice storage bin, vertical discharge remote condenser and line set separately. Warranty •3-year parts and labor. See warranty statement for complete details. Models Vertical Discharge Remote Condenser for Indigo® NXT™ Series Ice Cube Machines with R410A refrigerant Ve r t i c a l D i s c h a r g e R e m o t e C o n d e n s e r fo r I n d i g o ® N X T ™ S e r i e s I c e C u b e M a c h i n e s w i t h R 4 1 0 A r e f r i g e r a n t JCT0500 JCT1200 JCT1500 JCT1500Q (Coated Coil) JCT1200 Remote Condenser Certification 9001:2015 Remote, air-cooled condenser system improves efficiency and ice production, conserving energy. Manitowoc remote condenser systems effectively dissipate heat at a convenient location, indoors or outdoors, away from the ice machine. This maximizes ice-making capability and minimizes air conditioning loads by lowering the ambient air temperature at the ice machine. For locations close to salt spray environment use coated model (“Q”) Installation Information and Dimensions Maximum Location Distance - combined vertical and horizontal distances from ice machine to condenser must comply with guidelines. Maximum Line Length:100' (30 m)* Maximum Vertical Rise:35' (10.5 m) above ice machine. Maximum Vertical Drop:15' (4.5 m) below ice machine. To calculate other acceptable horizontal and vertical combinations, refer to remote condenser installation instructions. * Remote condenser has refrigerant charge for up to 50' (15 m) line length. Over 50' (15 m) requires additional refrigerant charge at time of installation.Single Indigo SeriesIce Machine RemoteCondenser iT0500N JCT0500 iT1200N JCT1200 iT1500N or iT1900N JCT1500 & Q www.manitowocice.com2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 Manitowoc JCT1200‐261 Item#: 2 OAKLAND Greater Michigan Distributors Page: 9 Manitowoc Ice reserves the right to make changes to the design or specifications without prior notice. Ve r t i c a l D i s c h a r g e R e m o t e C o n d e n s e r fo r I n d i g o ® N X T ™ S e r i e s I c e C u b e M a c h i n e s w i t h R 4 1 0 A r e f r i g e r a n t Typical Installation Optional34.00"(86.36 cm)or38.00"(76.20 cm) 24.50"(62.23 c m)28.00"(71.12 cm) 29.16"(74.06 cm) ElectricalEntrance DischargeRefrig.Line LiquidRefrig.Line A B C E F D 6.00"(15.24 cm) 3.50"(8.89 cm) 3.88"(9.85 cm) 12.13"(30.81 cm) 1.50"(3.81 cm) 6.50"16.51 cm) Optional20.00"(50.80 cm)16.00"(40.64 cm) G G E F C D A B JCT0500 and JCT1200 Remote Condenser Optional38.00"(96.52 cm)34.00"(86.36 cm) 29.50"(74.93 c m)27.94"(70.96 cm) ElectricalEntrance DischargeRefrig.Line LiquidRefrig.Line29.16" 74.06 cm) A B C D 6.00"(15.24 cm) 3.50"(8.89 cm) 4.00"(10.16 cm) 14.62"(37.13 cm) E F Optional20.00"(50.80 cm)16.00"(40.64 cm) G E F C D A B 1.50"(3.81 cm) 6.50"(16.51 cm) G JCT1500 Remote Condenser Electric Electrical power to the remote condenser is intended to be supplied from the ice machine; however, if necessary, a separate electrical power source can be used. Remote Indigo NXT Series Ice Machine Indigo NXT Series Remote Condensers with R410A Refrigerant Standard Interconnecting Refrigerant Lines Indigo Model Electrical Service* Minimum Circuit Ampacity Maximum Fuse size iT0500N 115/60/1 13.7 20 iT1200N 208-230/60/1 10 9.5 15 15 iT1500N 208-230/60/1 14 11.3 25 20 iT1900N 208-230/60/1 17 13 25 20 * Shaded box indicates 3 phase. Consult factory. HACR circuit breakers can be used in place of fuses. Condenser Indigo Model Matching Ice Machine Condenser Electrical Service*Amperage Weight lbs.kgs. JCT0500 iT0500N 115/60/1 1.82 64 29 JCT1200 iT1200N 208-230/60/1 1.0 67 30 JCT1500 iT1500N, iT1900N 208-230/60/1 1.0 69 31 * Consult factory. HACR circuit breakers can be used in place of fuses. The JCT1500Q is available with coated coils for extra corrosion protection in salt spay environments. Recommend for use within 5 miles of the coast. Model Line Length Weight ft.m.lbs.kgs R(*)-20-R-410A 20 6.07 10 4.54 R(*)-35-R-410A 35 10.67 15 6.8 R(*)-50-R-410A 50 15.24 22 9.98 *RT prefix for iT0500N and iT1200N . Order line sets separately. *RL prefix for iT1500N and iT1900N. Order line sets separately. The line sets above are pre-charged and come with quick connect fittings. www.manitowocice.com 6443B 6/22 2110 South 26th Street Manitowoc, WI 54220 Tel: 1.920.682.0161 Fax: 1.920.683.7589 Manitowoc JCT1200‐261 Item#: 2 OAKLAND Greater Michigan Distributors Page: 10 FOODSERVICE EV9324-02 SPECIFICATION SHEET DELIVERS PREMIUM QUALITY WATER FOR ICE APPLICATIONS Ice Machines • Cubers 1,450 lbs/day • Flakers 2,200 lbs/day Reduces ice machine problems caused by scale buildup from dirt and dissolved minerals* Sanitary cartridge replacement is simple, quick and clean. Internal filter parts are never exposed to handling or contamination Reduces maintenance and service costs by reducing scale* and clogging of distribution lines, evaporator plate and pump Exclusive precoat filtration provides superior chlorine taste & odor reduction and micro-filters dirt and particles as small as 0.5 micron in size by mechanical means APPLICATIONS FEATURES • BENEFITS Choose a mounting location suitable to support the full weight of the system when operating. Never use saddle valve for connection. Use 3/4" water line. Do not connect system to water-cooled condenser. Install vertically with cartridges hanging down. Allow 21⁄2" (6.35 cm) clearance below the cartridge for easy cartridge replacement. Flush cartridges by running water through system for five (5) minutes at full flow. Change cartridges on a regular six (6) month preventative maintenance program. Change cartridges when capacity is reached or when pressure falls below 10 psi (0.7 bar). Service flow rate must not exceed 3.34 gpm. Always flush the filter cartridge at time of installation and cartridge change. Service Flow Rate: Maximum 3.34 gpm (12.6 Lpm) Rated Capacity: 18,000 gallons (68,137 L) INSTALLATION TIPS OPERATION TIPS SIZING Insurice Twin-i20002 System: EV9324-02 i20002 Replacement Cartridge: EV9612-22 EVERPURE® INSURICE® TWIN-i20002 SYSTEM Proprietary Micro-Pure® II filtration media effectively inhibits the growth of bacteria on the filter media that can decrease product life Reduces chlorine taste & odor and other offensive contaminants Manifold features water shut-off, flushing valve and outlet pressure gauge NSF/ANSI Standard 53 certified to reduce cysts such as Cryptosporidium and Giardia by mechanical means *As tested by Pentair Everpure EV932402 Item#: 3 OAKLAND Greater Michigan Distributors Page: 11 All Pentair trademarks and logos are owned by Pentair, Inc. or its affiliates. All other registered and unregistered trademarks and logos are the property of their respective owners. Because we are continuously improving our products and services, Pentair reserves the right to change specifications without prior notice. Pentair is an equal opportunity employer. © 2016 Pentair Filtration Solutions, LLC. All Rights Reserved. WATER QUALITY SYSTEMS EVERPURE-SHURFLO WORLD HEADQUARTERS, 1040 MUIRFIELD DRIVE, HANOVER PARK, IL 60133 USA • FOODSERVICE.PENTAIR.COM 800.942.1153 (US ONLY) • 630.307.3000 MAIN • 630.307.3030 FAX • CSEVERPURE@PENTAIR.COM EMAIL EVERPURE-SHURFLO AUSTRALIA, 1-21 MONASH DRIVE, DANDENONG SOUTH, VIC 3175 AUSTRALIA 011.1300 576 190 TEL • 011.61.39.562.7237 FAX • AU.EVERPURE@PENTAIR.COM EMAIL EVERPURE-SHURFLO CHINA, 21F CLOUD 9 PLAZA, NO 1118, SHANGHAI, 200052, CHINA 86.21.3211.4588 TEL • 86.21.3211.4580 FAX • CHINA.WATER@PENTAIR.COM EMAIL EVERPURE-SHURFLO INDIA, GREEN BOULEVARD, B-9/A, 7TH FLOOR - TOWER B SECTOR 62, NOIDA - 201301 91.120.419.9444 TEL • 91.120.419.9400 FAX • INDIACUSTOMER@PENTAIR.COM EMAIL EVERPURE-SHURFLO EUROPE, PENTAIR WATER BELGIUM BVBA, INDUSTRIEPARK WOLFSTEE, TOEKOMSTLAAN 30, B-2200 HERENTALS, BELGIUM +32.(0).14.283.504 TEL • +32.(0).14.283.505 FAX • SALES@EVERPURE-EUROPE.COM EMAIL EVERPURE-SHURFLO JAPAN INC., HASHIMOTO MN BLDG. 7F, 3-25-1 HASHIMOTO, MIDORI-KU, SAGAMIHARA-SHI KANAGAWA 252-0143, JAPAN 81.(0)42.775.3011 TEL • 81.(0)42.775.3015 FAX • INFO@EVERPURE.CO.JP EMAIL EVERPURE-SHURFLO SOUTHEAST ASIA, 390 HAVELOCK ROAD, #04-01 KING’S CENTRE, SINGAPORE 169662 65.6768.5800 TEL • 65.6737.5149 FAX • CSEVERPURE@PENTAIR.COM EMAIL EV9324-02 SE16 Service Flow Rate Maximum 3.34 gpm (12.6 Lpm) Rated Capacity 18,000 gallons (68,137 L) Pressure Requirements 10 – 125 psi (0.7 – 8.6 bar), non-shock Temperature 35 – 100°F (2 – 38°C) Overall Dimensions 25.26" H x 16.6" W x 5.5" D (64.1 cm x 42.1 cm x 13.9 cm) Inlet Connection 3/4" Outlet Connection 3/4" Operating Weight 18 lbs (8.1 kgs) Shipping Weight 12 lbs (5.4 kgs) Electrical Connection None required The contaminants or other substances removed or reduced by this drinking water system are not necessarily in your water. Do not use with water that is microbiologically unsafe or of unknown quality without adequate disinfection before or after the system. Systems certified for cyst reduction may be used with disinfected water that may contain filterable cysts. SPECIFICATIONS WARRANTY Everpure water treatment systems by Pentair® (excluding replaceable elements) are covered by a limited warranty against defects in material and workmanship for a period of five years after date of purchase. Everpure replaceable elements (filter cartridges and water treatment cartridges) are covered by a limited warranty against defects in material and workmanship for a period of one year after date of purchase. See printed warranty for details. Pentair will provide a copy of the warranty upon request. EVERPURE® INSURICE® TWIN-i20002 SYSTEMEV9324-02 16.6”(42.1 cm) 25.26”(64.1cm) Intlet3/4” MNPT Outlet3/4” FNPT EPA No. 002623-IL-002 System Tested and Certified by NSF International against NSF/ANSI Standards 42 and 53 for the reduction of: STANDARD NO. 42 — AESTHETIC EFFECTS Chemical ReductionTaste & OdorChlorine Mechanical FiltrationNominal Particulate Class I STANDARD NO. 53 – HEALTH EFFECTS Mechanical Filtration Cyst Everpure EV932402 Item#: 3 OAKLAND Greater Michigan Distributors Page: 12 R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment E Parks and Recreation PR Administrative Services FND50800 CCN5060101 SC730520 PRG160000 730000 Design Fees (6,764)$ -$ -$ E Parks and Recreation PR Red Oaks Waterpark FND50800 CCN5060176 SC760157 PRG160740 760000 Equipment 6,764 - - Total Expenditures -$ -$ -$ Oakland County, Michigan FY2023 Capital Equipment Purchase - Red Oaks Waterpark Ice Maker Schedule "A" DETAIL WHEREAS a FY 2023 budget amendment is recommended for the Parks and Recreation to reallocate the line item budgets from CCN5060101 Administration to CCN5060176 Red Oaks Waterpark to fund a new ice maker from existing favorability; and Oakland County Parks and Recreation Commission Memo Agenda #: 2 Department: Administration From: Erik Koppin, Chief Parks Operations and Maintenance – South District Subject: Red Oaks Waterpark Facility Repair Expenditures INTRODUCTION AND HISTORY  The 2023 CIP Program allotted $250,000 for Waterpark Wave Pool and Waterslide Improvements. This funding has been directed to address time-sensitive facility and equipment repair projects necessary to open and maintain operations. These projects are summarized below: Waterslide Tower Repairs - $152,091 (completed) Spring of 2023 we received results of a conditions assessment from Water Technology. Prioritized was the repair of the Waterslide Tower. Many areas of railing and support were cut out and replaced, while other areas were grinding, all being repainted. Wave Pool Concrete Repairs - $15,500 (completed) As the Wave Pool was drained to open for the season, there was extensive spider cracking throughout the concrete shell above the gutters. National Restoration was able to do a week of patching before it needed to be filled for the season, to ensure that the worse sections of concrete did not fall out during the operation season, including areas with exit ladders. Wave Pool Filter Pump Replacement - $50,000 As the pool was filled, and pumps were fired for the first time of the season, there was extensive noise coming from 1 of the 2 filtration pumps of the Wave pool. After troubleshooting, it was determined that a replacement was needed and the existing would be rebuilt as a future backup. Unfortunately, there is a 40-week lead time on this pump, therefor staff is proactively limping the existing pump to get us through the 2023 operational season. Purchasing this pump will start the lead time to ensure it is operational by next season. Contingency plans have been set in case of failure this season. Wave Machine Repairs & Controller Replacement - TBD Due to wear and tear, one of the 5 wave walls failed this week. Fortunately, repairs can be done with approximately $1,500 of parts and welding experience from a staff member at Waterford Oaks. The bigger concern is that this was caused by an obsolete controller that is no longer able to run the 5 different patterns. Requests have been made with the manufacturer for a replacement quote. RETURN TO AGENDA Mechanical Room Pipes – TBD There are at least a dozen pipes in the Mechanical Room with leaks. We are working with our vendor on contract to repair these before the end of the 2023 season. The growing list of repairs at the Red Oaks Waterpark highlight the impact of aging infrastructure and the importance of developing a long-term strategy for the future of the facility. A budget amendment is needed to authorize these expenditures utilizing unrestricted net position funding allocated by the Commission for capital improvements in FY23. RECOMMEND MOTION    Move to approve the expenditure of an amount not to exceed $250,000 for repairs to facilities and equipment at Red Oaks Waterpark necessary to maintain operations utilizing unrestricted net position funding allocated in the FY 23 Capital Improvement Plan for the Waterpark Wave Pool and Waterslide project. Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Facilities, Maintenance & Development From: Darryn Horvath, Project Manager Subject: Lyon Oaks Road/Parking Lot Replacement & Stormwater Improvements PROJECT CATEGORIES Approval Type: Conceptual Approval  Construction Approval General Approval Project Type: Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope a.Road Pavement Project i.Pulverize and resurfacing 41,350 linear feet of total roadway within Lyon Oaks with varying road widths. ii.Installation of ADA accessible sidewalk ramps at (4) trail crosswalk locations. iii.Replacement of approximately 4,670 LF of concrete curb iv.Construction Schedule notes: All park facilities will be open during construction activity, with contractor utilizing third party traffic control during construction. b.Golf Course Parking Lot Project. i.Pulverize and resurfacing of 160,500 square feet of parking lot (1)Golf Course South/East Parking Lot: 78,500 Sq Ft (233 Parking spaces) (2)Golf Course North/West Parking Lot: 82,000 Sq Ft (142 Parking spaces) (3)Installation of 3 rain gardens within parking lot islands (4)Installation of Native Plantings in landscaped beds throughout (5)Removal of 62 asphalt parking sports converted to 41 lawn grass paving parking stalls (6)Reconstruction of South/East Parking Lot Bioswale to achieve proper capture/filtration of stormwater on site (7)EV Charing Stations/Infrastructure a.Installation of (4) Dual EV charging stations and related infrastructure b.Installation of infrastructure for (4) future Dual EV charging stations 2. Need a.Lyon Oaks has the original asphalt parking lot and entrance drive that were developed with the golf course and conference center and are now 23 years old. The pavement installed in 2000 was built on heavy clay soils with minimal under-drainage and gravel base resulting in poor asphalt conditions (Nowak & Fraus, 2023). The parking lot and entrance drive are at critical points in which annual placement and maintenance repair work are not adequately addressing the issues. The pavement replacement project needs to be balanced with the need to minimize park user disturbance and subsequent impacts on revenue and customer service. Review of this project presents an opportunity to evaluate parking needs and improve stormwater management. 3.Review and approval history Date Description Sept 2022 Approved within the FY2023 Capital Improvement Program Budget RETURN TO AGENDA Page 2 4. Funding a. FY2023 budgeted amount: i. LYP Entrance Drive Replacement $611,600 ii. LYP Parking Lot Replacement $475,000 iii. EV Infrastructure Grant $175,000 iv. Electrification Infrastructure (DBID 2348) $75,000 v. Stormwater Compliance (DBID 2349) $75,000 vi. FY23 CIP Contingency $174,950 vii. LYG Pathway Program FY24* $450,000 (1) Total Funding $1,861,600 b. Recommended total amount: i. Construction Award (1) Base Bid #1 (T&M Asphalt Milford, MI) $1,931,000 (2) 5% Construction Contingency $96,550 (3) EV Infrastructure (DoubleJack Electric - annual contract) $184,000 ii. Total Project Cost Recommendation: $2,211,550 EV Infrastructure Grant ($175,000) Total OCPR funded project Cost $2,036,550 *Priority LYG Cart Path work completed in FY23, remaining scope to be funded out of FY24 paved pathway program. ATTACHMENTS 1. Attachment A – Planning Review 2. Attachment B – Site Plans 3. Attachment C – Project Site Photos STAFF RECOMMENDATION Staff recommends approval of a contract to T&M Asphalt Paving (Milford, MI), in the amount of $1,931,000 for construction services for Asphalt Resurfacing at Lyon Oaks, with a total project cost of $2,211,550. MOTION Move to approve the Lyon Oaks Road/Parking Lot Replacement and Stormwater Improvements project, authorize the expenditure of an amount not to exceed $2,211,550 for project costs, and accept the recommendation of the bid evaluation committee to award the contract for construction services to T&M Asphalt Paving (Milford, MI). A budget amendment reflecting final project costs will be presented at a subsequent Parks Commission meeting. Funding for the project is available within planned expenditures for the FY23 and FY 24 Capital Improvement Plans. PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 1 of 8 Contents Project Identification and Management.................................................................................................................................. 2 Staff Recommendation ............................................................................................................................................................ 2 Project Description .................................................................................................................................................................. 2 ☒ Current Conditions and Project Need ......................................................................................................................... 2 ☒ Proposed Project Scope .............................................................................................................................................. 2 ☒ Proposed Schedule and Funding................................................................................................................................. 3 ☒ Alternatives ................................................................................................................................................................. 3 Facility Evaluation .................................................................................................................................................................... 3 ☒ 5-Year Park Statistics ................................................................................................................................................... 3 ☒ Park Action Plan .......................................................................................................................................................... 3 ☒ Community Needs Assessment .................................................................................................................................. 4 Project Evaluation .................................................................................................................................................................... 4 ☒ Core Values Rating ...................................................................................................................................................... 4 ☒ Core Values Rating Comments ................................................................................................................................... 4 ☒ Facility Impact Evaluation ........................................................................................................................................... 5 Project Implementation Plans ................................................................................................................................................. 6 ☒ Natural Resources Management ................................................................................................................................ 6 ☒ ADA Compliance and Universal Access ....................................................................................................................... 6 ☒ Public Engagement – Not applicable .......................................................................................................................... 7 ☒ Communications and Marketing ................................................................................................................................ 7 ☒ Recreation Programming ............................................................................................................................................ 7 Compliance and Permitting Reviews ....................................................................................................................................... 7 ☒ Environmental Regulations ......................................................................................................................................... 7 ☒ Grant Compliance ....................................................................................................................................................... 7 ☒ Other Property Restrictions ........................................................................................................................................ 7 References ............................................................................................................................................................................... 7 PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 2 of 8 Project Identification and Management Park: Lyon Oaks Budget center: LYP 160010 Golf Course; LYP 160720 Conference Center Asset name: Pavement and Drainage Project Name: Parking Lot and Entrance Drive Replacement Project ID: 63, 61 Project Manager: Zach Crane, cranez@oakgov.com; Darryn Horvath horvathd@oakgov.com Planning Review coordinated by: Simon Rivers, riverss@oakgov.com; Donna Folland, follandd@oakgov.com Contributors: Jess Whatley, Sarah Cook-Maylen, Zach Zuchowicz Date Created: 3/31/2023 Date of Last Update: 7/6/2023 Staff Recommendation Staff recommends replacement of parking lot and entrance drive pavement at Lyon Oaks with associated improvements in stormwater management, native plant installations, accessibility, and installation of electric vehicle charger infrastructure. Project Description ☒ Current Conditions and Project Need Lyon Oaks has the original asphalt parking lot and entrance drive that were developed with the golf course and conference center and are now 23 years old. A variety of industry sources state that asphalt parking lots and entrance drives can be expected to last approximately 15-30 years, assuming on-going maintenance, including patching and crack filling, after installation. Additionally, the pavement installed in 2000 was built on heavy clay soils with minimal under- drainage and gravel base resulting in poor asphalt conditions (Nowak & Fraus, 2023). The parking lot and entrance drive are at critical points in which annual placement and maintenance repair work are not adequately addressing the issues. The pavement replacement project needs to be balanced with the need to minimize park user disturbance and subsequent impacts on revenue and customer service and also presents an opportunity to evaluate parking needs and improve stormwater management. ☒ Proposed Project Scope Road Pavement Project. Address and reconstruct 41,350 linear feet of total roadway within Lyon Oaks with varying road widths. Address road approaches off the defined project road system to maintenance routes/roads/parking lots. Evaluate/replace lighting along entrance drive. Provide plan for asphalt striping/crosswalk. Provide construction phasing plan to allow park to remain open during construction. Evaluate potential options of best management practices in pavement and storm water management construction options for environmental sustainability. (Nowak & Fraus, 2023) Golf Course Parking Lot Project. Address and reconstruct approximately 160,500 square feet of parking lot (Golf Course South/East Parking Lot: 78,500 Sq Ft; Golf Course North/West Parking Lot: 82,000 Sq Ft). Evaluate potential options of best management practices in pavement and storm water management construction options for environmental PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 3 of 8 sustainability. Evaluate options to decommission asphalt parking spaces into natural overflow parking area and/or removing asphalt parking spaces in the north/west parking lot. (Nowak & Fraus, 2023) ☒ Proposed Schedule and Funding Funding for this project was budgeted in FY2023. The projects will be started and completed in 2023. (OCPR, 2022) ☒ Alternatives ☐ No alternatives were considered. ☒ The following alternatives were considered – alternatives selected for this project are checked: ▪ ☐ Replacement of pavement with the same design and footprint was considered and rejected. This large-scale project is an opportunity to evaluate parking needs and improve stormwater management and reduce impervious surface on-site. ▪ ☒ The following elements were considered and will be incorporated into the project. Native landscaping will be incorporated along the existing roadways and in parking lot/roadway islands to assist with stormwater retention and filtration along the roadways to capture stormwater from the parking lots. Additionally, a bioretention swale will be expanded and provide additional retention and filtration. Finally, 41 parking spots will be decommissioned and turned into grass overflow parking with a geotextile underlay for stability that does not impact water filtration. o ☒ Plastic mesh grid in the soil for stabilization with grass selected for grass overflow parking. o ☐ Porous pavers were considered for grass parking stabilization, but not selected because of additional cost. ☐ Alternatives Study is attached. Facility Evaluation ☒ 5-Year Park Statistics Lyon Oaks Conference Center Target 2018 2019 2020 2021 2022 Cost Recovery 100% 56% 10% 11% 8% 17% Estimated Annual Visitors NA 7,892 8,405 5,391 2,866 0 Lyon Oaks Golf Course Target 2018 2019 2020 2021 2022 Cost Recovery 100% 118% 114% 102% 133% 116% Estimated Annual Visitors NA 32,140 35,658 24,698 40,718 28,180 ☒ Park Action Plan Lyon Oaks County Park is a 1,041-acre park in southwestern Oakland County in Lyon Township and the City of Wixom and opened in 2002. Lyon Oaks marks the first park in the system that was created for both day-use and a golf course. The 2023 Lyon Oaks Park Action Plan recommends replacing entrance roads and golf course and conference center parking lots. Due to lower usage, staff should consider reducing the footprint of the conference center parking lot (North Lot) and use of permeable pavement (with plan and schedule to maintain pavement). Furthermore, Oakland County Parks has several buildings that are costly to maintain and have limited or no usage by the public. The 2023 Recreation Plan calls for the review of these facilities in detail and to examine alternatives to determine how to eliminate subsidy of private events and increase the public’s access, use, and awareness of these assets. Assets to be reviewed include the Clubhouse at Lyon Oaks. Finally, golf courses and event centers are considered Tier 5 – primarily individual benefits, according to the 2023 Recreation Plan Service Portfolio. Services that provide greater benefit to individuals have PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 4 of 8 increased expectations to achieve full cost recovery and to generate excess revenues that can be utilized to reinvest in facilities and equipment. (OCPR, 1/26/2023) ☒ Community Needs Assessment According to the Community Needs Assessment of 2022, 12% of surveyed households have visited Lyon Oaks in the past 12 months. Lyon is in the bottom half of usage rates among Oakland County Parks. Additionally, 20% of Community Needs Assessment respondents have a need for 18-hole golf courses and 13% have a need for banquet facilities. In other words, nearly 100,000 households in Oakland County have a need for 18-hole golf courses and more than 65,000 have a need for banquet facilities. 18-hole golf courses ranked 9th out of 40 parks and recreation facilities most important to households, as well as 7th in most often used facility. Banquet facilities ranked 24th out of 40 park facilities most important to households, as well as the 32nd most often used facility. Furthermore, according to the Priority Investment Rating of parks and recreation facilities, 18-hole golf courses are medium priorities for investment, while banquet facilities are a low priority. Generally, the needs of golf course and banquet facilities users are being well met in Oakland County. (ETC, 2022) Project Evaluation ☒ Core Values Rating Select only one rating per core value. Score 2 1 0 -1 Criteria Project will significantly advance core value Project will have minimal positive impact on core value Project will have no impact on core value Project will negatively impact core value Diversity, equity, and inclusion ☐ ☐ ☒ ☐ Environmental sustainability and stewardship ☐ ☒ ☐ ☐ Health and wellness ☐ ☐ ☒ ☐ Fiscal responsibility and organizational excellence ☐ ☒ ☐ ☐ ☒ Core Values Rating Comments Provide comments on each core value rating and why it was selected. For projects with -1 rating, provide justification to do project or recommendations for not implementing. ☒Diversity, equity, and inclusion: No impact. The previously paved parking lot and entrance drive are being re- paved. This will maintain, not increase, accessibility and inclusion. (OCPR, 1/26/2023) ☒Environmental sustainability and natural resources stewardship: Minimal positive impact. The parking lot improvements will allow staff to install EV chargers in both parking lots. Grass paving stalls used will be a plastic mesh grid in the soil for stabilization with grass throughout (i.e., similar to area behind the Waterford Activity Center). These areas will only be utilized for overflow when needed for specific events and will largely not be PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 5 of 8 utilized or noted to patrons. Per operations, these will be temporarily staked during high traffic events only. Finally, impervious pavement in the parking lots will be reduced by approximately 12,250 sq ft. ☒Health and wellness: No impact. ☒Fiscal responsibility and organizational excellence: Minimal positive impact. The negative impacts from construction will be minimized by scheduling, which will be structured to limit interference of park usage. New pavement will reduce maintenance costs in the short term. ☒ Facility Impact Evaluation Checklist: (supply additional information for each checked item) ☐ New Asset: The project will create a new asset. NA ☐ Facility Enhancement: The project will enhance an existing asset. NA ☐ Structural Integrity: The project will stabilize the structure of an existing asset. NA ☐ Preventative Maintenance: The project will maintain an existing asset and prevent the accumulation of deferred maintenance. NA ☒ Life Cycle Replacement: The project will replace a component of the asset that has reached the end of its life cycle. Industry sources state that asphalt parking lots and entrance drives can be expected to last approximately 15-30 years, assuming on-going maintenance after installation. ▪ The original parking lot and entrance drive at Lyon Oaks are 23 years old. They were constructed with the golf course in 2000 (capital project closed with fiscal services in 2002). (OCPR/FS, 2021) ▪ There has been maintenance on the parking lot and entrance drive at Lyon Oaks; however, they are now at critical points in which annual placement/maintenance repair work are not adequately addressing the issues. ☒ Deferred Maintenance: The project will resolve deferred maintenance. Parking lots and entrance drives have been maintained and repaired on a regular basis. However, major maintenance and replacement of paving has been deferred for several years. Continued deferral of investment in facility parking and roads will degrade customer experience. ☐ Health and Safety: The project will resolve a situation that is a potential hazard to the health and safety of the public or park staff. NA ☒ Compliance: The project is required to comply with regulatory requirements or grant agreement requirements. While not a requirement of OCPR, the project will also comply with Lyon Township’s Zoning Ordinance, which regulates parking through the following: ▪ Golf courses require 6 parking spaces per golf hole (108 parking spaces), plus 1 parking space per employee (12 parking spaces); ▪ Golf driving ranges require 1 parking space per golf driving range tee (27 parking spaces); ▪ Private clubs require ½ parking space per person who may be legally admitted based on occupancy load (200 parking spaces), plus 1 parking space per employee (12 parking spaces). ▪ Total parking spaces required: 359. ▪ Current number of parking spaces: 437 asphalt (78 more parking spaces than required). ▪ Proposed number of parking spaces: 375 asphalt spaces, 41 grass pavers (57 more parking spaces than required) ☐ Historical Significance: The project impacts an asset that is considered historically significant. NA PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 6 of 8 Project Implementation Plans ☒ Natural Resources Management Details: ☒ Wildlife emergence: Construction should follow all EMR BMPs including exclusionary fencing protocols. ☒ Tree or plant materials removal: No native trees or plants should be removed as part of this project. Restoration should be completed with native plant material in all areas. ☐ Tree disease (e.g. oak wilt): NA ☒ Invasive species: Equipment used for construction should be decontaminated. ☒ Equipment staging: Equipment should be staged on existing roads or parking lots to avoid wildlife impacts and remain compliant with EMR restrictions. ☒ Topsoil and seeding: All fill should be inspected and free of debris and non-native seed. ☐ Long-term maintenance: NA ☐ Other: NA ☒ ADA Compliance and Universal Access Details: ☒ U.S. Access Board Guidelines: Full Guidelines for Accessible Parking Spaces [§502]: https://www.access-board.gov/files/ada/guides/parking.pdf Requirements for accessible parking spaces address the size and marking of regular and van spaces and access aisles, surfaces, vertical clearance at van spaces, identification, and connecting accessible routes. ▪ Accessible Routes and Access Aisles: Accessible routes must connect directly to access aisles. Curb ramps, where provided, cannot protrude into access aisles (which cannot slope more than 1:48 max.) to accommodate wheelchair transfers and vehicle ramps or lifts (§502.4). A landing at least 36” deep is required at the top of curb ramps; in alterations where space for this is unavailable, curb ramps must have side flares with a 1:12 max. slope landing (§406.4). Bollards, signs, columns, or other elements cannot be located in the access aisle or reduce the minimum clear width of accessible routes. Spaces and aisles must be designed so that parked vehicles do not obstruct the required clear width of adjacent accessible routes (§502.7). ▪ Recommendation: Where space for curb ramps is limited, including in alterations, parallel ramps can provide an alternative. Configure accessible routes so that they run in front of, inste ad of behind, parking spaces. ▪ Required Number [§208]: Accessible parking spaces are required for each parking facility on a site, such as lots and garages. Requirements apply equally to public and employee or restricted parking. The minimum number of accessible spaces must be calculated separately for each parking facility instead of on the combined total of parking spaces provided on site. At least one of every 6 accessible spaces, or fraction of 6, in each parking facility must be sized to accommodat e vans. (U.S. Access Board, May 2016) ☒ Universal Access recommendations: Transition height of no more than ¼ inch between different ground surfaces, clear width of at least 36”, accessible pathway that connect lot to accessible building entrance, cross slopes not exceeding 1:50, at least 80” vertical clearance (SUNY, 2003). ☐ ADA Transition Plan date: N/A ☒ Actions required by ADA Transition Plan: Lyon Oaks parking lots have not been reviewed. [ references: (U.S.D.O.J., 2010) (U.S. Access Board, May 2014) (National Disability Authority, 2020) ] PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 7 of 8 ☒ Public Engagement – Not applicable ☒ Communications and Marketing Summary: Project manager to work with communications/operations staff to alert park users to construction timeline and prevent hazards. ☒ Recreation Programming Summary: Project manager to work with programming staff to alert park users to construction timeline and prevent hazards. Compliance and Permitting Reviews ☒ Environmental Regulations Details: Compliance with the following environmental regulations and permits is required (check all that apply): ☒ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) compliance: All construction activities should follow EMR BMPs provided by the USFWS including exclusionary fencing. ☒ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: EGLE permits will be determined by SESC applications. ☐ Road Commission of Oakland County (RCOC) right of way permitting: NA. ☒ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: Necessary for this project. ☒ Grant Compliance ☐ There are no grant agreements related to this asset . ☒ Proposed project complies with grant agreements: Update to existing parking lot and entrance drive does not impact outdoor recreation purpose of existing grant agreements. ☐ Further review with granting agencies is required. ☒ Other Property Restrictions ☐ There are no known property restrictions or encumbrances related to this asset . ☒ Proposed project complies with documented property restrictions or encumbrances. Update to existing parking lot and entrance drive does not impact outdoor recreation purpose of existing grant agreements. ☐ Communication with easement holder or other entity is required. References ETC. (2022). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan2023.AppendixA.CommAssess.ETC.pdf National Disability Authority. (2020). What is Universal Design - The 7 Principles. Retrieved from Centre for Excellence in Universal Design: https://universaldesign.ie/what-is-universal-design/the-7-principles/ Nowak & Fraus. (2023). Request for Proposal Lyon Oaks Paving Projects. Pontiac, MI: Nowak and Fraus Engineers. PLANNING REVIEW Lyon Oaks Parking Lot and Entrance Drive Replacement (#63, 61) Page 8 of 8 OCPR. (1/26/2023). 5-Year Parks and Recreation Master Plan 2023-2027. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan20232027.Adopted.pdf OCPR. (2022). Approved FY2023 Capital Improvement Program. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.CIP.2023.pdf OCPR/FS. (2021). Fixed Asset Report. Waterford MI: Oakland County Parks and Recreation Commission / Fiscal Services. U.S. Access Board. (May 2014). Accessibility Standards for Federal Outdoor Developed Areas. Washington DC: United States Acces Board. Retrieved from https://www.access-board.gov/files/aba/guides/outdoor-guide.pdf U.S.D.O.J. (2010). 2010 ADA Standards for Accessible Design. Washington DC: U.S. Department of Justice Civil Rights Division. Retrieved from https://www.ada.gov/law-and-regs/design-standards/2010-stds/ PHASING NOTES TEMPORARY STRIPING BENCHMARK 41 40 41 37 36 38 MATCHLINE SHEET C3.5 M A TC H L I N E S H E E T C 3 .8 UNDERDRAINS 4 13 12 11 99 11 1313 17 13 26 17 15 M A T C H L I N E S H E E T C 3 .7 UNDERDRAINS Lyon Oaks – Road & Parking Lot Replacement – Existing Conditions 2022/2023 Left: South/East Lot - Water collecting in severely deteriorated depressed paved areas Left: North/West Lot - Deteriorating asphalt cannot withstand required operational tasks such as snow removal Right: South/East Lot - Many parking stalls require driving through deep potholes which often have collected water Lyon Oaks – Road & Parking Lot Replacement – Existing Conditions 2022/2023 Left: South/East Lot – Water infiltration in heavily compromised paving areas leads to further deterioration as time has progressed Below: North/West Lot – Paved surfaces have deteriorated to an almost gravel like surface. Right: North/West Lot – Deferred maintenance has resulted in the complete loss of structural integrity of paved surfaces throughout the park Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Design & Engineering From: Melissa Prowse Subject: Healthy Communities License Agreements: Playground Replacements – Authorization to Expend Appropriated Funds INTRODUCTION AND HISTORY Earlier this year the Parks Commission approved agreements with the Township of Royal Oak and the City of Hazel Park necessary for the completion of local projects designated in the Healthy Communities (ARPA) plan. Oakland County Parks is acting as fiduciary and project manager on behalf of the local governments at their request. Under the terms of the licensing agreements, OCPRC will perform these duties in consultation with the local government and the resulting product/equipment will be transferred to the community when complete. Both license agreements were fully executed on May 11, 2023. OCPRC approved the following work to be performed as described in Exhibit A of the executed license agreements: Charter Township of Royal Oak o Property Description: Mack-Rowe Memorial Park (“Park”) o Description of “Work”: OCPRC shall provide Park planning support, including public engagement. OCPRC shall perform the following at the Park: (1) removal of existing play equipment, (2) site preparation, and (3) installation of new play equipment, access routes associated with the new play equipment, and other amenities at the Park agreed to by the Parties. The value of materials and contracted work will not exceed three hundred thousand dollars ($300,000.00). o Description of “Resulting Product/Equipment” to be Transferred to Public Body: ADA-compliant playground with associated access routes, amenities, and manufacturer’s warranty for play equipment. City of Hazel Park o Property Description: Green Acres City Park (“Park”) o Description of “Work”: OCPRC shall provide Park planning support, including public engagement and development of a min-park plan for parks under 5 acres that are owned by the Public Body within the City of Hazel Park. OCPRC shall perform the following at the Park: (1) removal of existing play equipment, (2) site preparation, and (3) installation of new play equipment, access routes associated with the new play equipment, and other amenities at the Park agreed to by the Parties. The value of materials and contracted work will not exceed four hundred thousand dollars ($400,000.00). o Description of “Resulting Product/Equipment” to be Transferred to Public Body: ADA-compliant playground with associated access routes, amenities, and manufacturer’s warranty for play equipment. Mini-park plan for parks under 5 acres that are owned by the Public Body within the City of Hazel Park. Vendors for the playground design and equipment have been selected via Oakland County Purchasing Department competitive bidding process. The bid selection committee for both RETURN TO AGENDA community parks included representatives from the community who participated with OCPR and OC Purchasing staff.  Royal Oak Township: Recreation Director Donovan Jackson  Hazel Park: Parks and Recreation Director Sareen Papakhian Staff are recommending that the Parks Commission authorize the expenditure of an amount not to exceed $300,000 for the completion of Mack-Rowe Park project in Royal Oak Township and $400,000 for the Green Acres Park project in Hazel Park utilizing vendors selected by the bid selection committee. ATTACHMENTS 1. Planning Review: Healthy Communities License Agreements: Playground Replacements MOTION Move to authorize the expenditure previously appropriated funds in an amount not to exceed $300,000 for the completion of Mack-Rowe Park project in Royal Oak Township and $400,000 for the Green Acres Park project in Hazel Park utilizing vendors selected by the bid selection committee. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 1 of 14 Contents Project Identification and Management ................................................................................................................................. 2 Staff Recommendation ........................................................................................................................................................... 2 Project Description .................................................................................................................................................................. 2 ☒ Current Conditions and Project Need ........................................................................................................................ 2 ☒ Proposed Project Scope ............................................................................................................................................. 3 ☒ Proposed Schedule and Funding ................................................................................................................................ 4 ☒ Alternatives ................................................................................................................................................................ 4 Facility Evaluation ................................................................................................................................................................... 4 ☒ 5-Year Park Statistics – NA ......................................................................................................................................... 4 ☒ Park Action Plan ......................................................................................................................................................... 4 ☒ Community Needs Assessment .................................................................................................................................. 5 Project Evaluation ................................................................................................................................................................... 5 ☒ Core Values Rating ..................................................................................................................................................... 5 ☒ Core Values Rating Comments ................................................................................................................................... 5 ☒ Facility Impact Evaluation .......................................................................................................................................... 6 Project Implementation Plans................................................................................................................................................. 6 ☒ Natural Resources Management ............................................................................................................................... 6 ☒ ADA Compliance and Universal Access ...................................................................................................................... 7 ☒ Public Engagement ..................................................................................................................................................... 8 ☒ Communications and Marketing ................................................................................................................................ 9 ☒ Recreation Programming ........................................................................................................................................... 9 Compliance and Permitting Reviews ...................................................................................................................................... 9 ☒ Environmental Regulations ........................................................................................................................................ 9 ☒ Grant Compliance ...................................................................................................................................................... 9 ☒ Other Property Restrictions ....................................................................................................................................... 9 References .............................................................................................................................................................................. 9 Appendix A: Site Location Maps ........................................................................................................................................... 10 PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 2 of 14 Project Identification and Management Park: Green Acres (City of Hazel Park), Mack-Rowe Park (Charter Township of Royal Oak) Project Name: Healthy Communities Plan Playground Replacements Project Manager: Darryn Horvath, horvathd@oakgov.com Planning Review coordinated by: Simon Rivers, riverss@oakgov.com Contributors: Donna Folland, Jess Whatley, Sarah Cook-Maylen Date Created: 5/25/2023 Date of Last Update: 7/5/2023 Staff Recommendation Last October, the Board of Commissioners and the Parks and Recreation Commission (OCPRC) approved the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) dedicating American Rescue Plan Act Local Fiscal Recovery Fund (LFRF) and OCPRC funds to support park improvement projects located in areas most disproportionally impacted by the COVID-19 pandemic. This Plan included provisions to utilize federal funds for direct financial assistance for targeted equity priority local governments to support community park improvement capital projects. OCPRC will perform the work under license agreements with the specific communities (Charter Township of Royal Oak and City of Hazel Park) and administered by OCPRC, with the resulting product/equipment to be transferred to the community when complete. Both license agreements were fully executed on May 11, 2023. Staff recommends implementation of the playground replacement projects as outlined in the Mack-Rowe Park Project License Agreement and Consent to Work (OCPRC, Executed 5/11/2023) and the Green Acres Park Project License Agreement and Consent to Work (OCPRC, Executed 5/11/2023). Project Description ☒ Current Conditions and Project Need This planning review incorporates playgrounds at two parks: Green Acres Park owned by the City of Hazel Park, and Mack-Rowe Park owned by the Charter Township of Royal Oak. The City of Hazel Park and Royal Oak Township are recipients of Oakland County Parks Healthy Communities Park and Outdoor Recreation Investment Plan grants of $400,000 and $300,000 respectively for ADA-compliant playgrounds, access routes, and amenities at Green Acres and Mack-Rowe. The two playground structures were identified by respective community officials as at or close to end-of-life cycle (20+ years). Replacement need was confirmed by OCPR staff based on the overall condition and identification of structural elements that are deteriorated beyond repair or single-part replacement. Replacement of playground structures provides an opportunity to enhance the visitor experience in these community parks; comply with ADA; provide universal access components; and to improve programming opportunities, rentals, and public usage. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 3 of 14 ☒ Proposed Project Scope Green Acres Park Playground – City of Hazel Park Constructed circa 2000. Playground serves the surrounding community and adjacent rental pavilions. OCPRC shall provide park planning support. OCPRC shall perform the following at Green Acres: (1) removal of existing play equipment, (2) site preparation, and (3) installation of new, larger play equipment, access routes associated with the new play equipment, and other amenities at the park agreed to by the Parties. The playground equipment manufacturer’s warranty will be transferred to the City of Hazel Park upon construction. (OCPRC, Executed 5/11/2023). New playground is expected to have a larger footprint. Mack-Rowe Park Playground – Charter Township of Royal Oak Constructed circa 2012. Playground serves the surrounding community. OCPRC shall provide Park planning support, including public engagement. OCPRC shall perform the following at the Mack-Rowe: (1) removal of existing play equipment, (2) site preparation, and (3) installation of new play equipment, access routes associated with the new play equipment, and other amenities at the park agreed to by the Parties. The playground equipment manufacturer’s warranty will be transferred to the Charter Township of Royal Oak upon construction. (OCPRC, Executed 5/11/2023). New playground is expected to have a larger footprint. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 4 of 14 ☒ Proposed Schedule and Funding Playground replacement projects are identified within the Healthy Communities Park and Outdoor Recreation Investment Plan - $700,000 (OCPR, 1/26/2023). Availability of project funding is forecast for FY2024. Contract award for July 12, 2023, OCPR commission meeting for Fall 2023 (FY2024) installation. Material order lead times are 2-3 months as of 6/6/2023. ☒ Alternatives ☒ No alternatives were considered. Staff looked at current locations of existing playgrounds and determined what is the best current location. Minor location adjustments within each park were reviewed. ☐ The following alternatives were considered: NA ☐ Alternatives Study is attached. Facility Evaluation ☒ 5-Year Park Statistics – NA ☒ Park Action Plan Green Acres (Hazel Park). Green Acres Park is a 17.9-acre park located in northwest Hazel Park, directly west of the Roosevelt Invest School and the Hazel Park Community Center/Recreation Department. This site contains three pavilions, two playgrounds, a walking path, benches, barbecue grills, a sledding hill, softball field, restrooms, a paved parking lot, and two baseball diamonds and batting cages sponsored by Meijer. Green Acres is the City’s largest park. It borders the City of Ferndale and Roosevelt Elementary School. It also serves as the central location of the Hazel Park Recreation Center and the Hazel Park Recreation Department Offices. The 2023 Oakland County Parks and Recreation Master Plan notes that the City of Hazel Park will receive $400,000 for the development of a universally accessible playground at Green Acres Park, as well as assistance from Oakland County Parks and Recreation in developing park standards and wayfinding for pocket parks throughout the city. Finally, Green Acres would be considered Tier 1 – Open Access Park, according to the 2023 Recreation Plan Service Portfolio. This park does not require a vehicle permit and therefore has no barrier to entry. Mack-Rowe (Royal Oak Township). Mack-Rowe Park is a 4.7-acre park located in eastern Royal Oak Township, just west of the City of Ferndale and Ferndale High School. This site contains two basketball courts, a baseball diamond, tennis courts, a playground, pathways, benches, picnic tables, and a multipurpose field. Mack-Rowe is the Township’s largest park. It serves as the central location for many Royal Oak Township occasions, including the annual Juneteenth Freedom Day celebration. The 2023 Oakland County Parks and Recreation Master Plan notes that Royal Oak Township will receive a grant of $300,000 for the construction of a universally accessible playground at Mack-Rowe Park. Oakland County Parks’ planning staff will continue to work with Royal Oak Township to plan for continued improvements and to update their Recreation Plan. Finally, Mack-Rowe would be considered Tier 1 – Open Access Park, according to the 2023 Recreation Plan Service Portfolio. This park does not require a vehicle permit and therefore has no barrier to entry. (OCPR, 1/26/2023) PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 5 of 14 ☒ Community Needs Assessment According to the Community Needs Assessment of 2022, 31% of respondents have a need for playgrounds. In other words, more than 150,000 households in Oakland County have a need for playground facilities. Playgrounds ranked 8th out of 40 parks and recreation facilities most important to households, as well as 6th in most often used facility. Furthermore, according to the Priority Investment Rating of parks and recreation facilities, playgrounds are medium priorities for investment. Generally, the needs of playground facility users are being well met in Oakland County. (ETC, 2022) Project Evaluation ☒ Core Values Rating Select only one rating per core value. Score 2 1 0 -1 Criteria Project will significantly advance core value Project will have minimal positive impact on core value Project will have no impact on core value Project will negatively impact core value Diversity, equity, and inclusion ☒ ☐ ☐ ☐ Environmental sustainability and stewardship ☐ ☐ ☒ ☐ Health and wellness ☐ ☒ ☐ ☐ Fiscal responsibility and organizational excellence ☐ ☒ ☐ ☐ ☒ Core Values Rating Comments Provide comments on each core value rating and why it was selected. For projects with -1 rating, provide justification to do project or recommendations for not implementing. ☒Diversity, equity, and inclusion: Significant positive impact. The Healthy Communities Park and Outdoor Recreation Investment Plan intends to transform and eliminate historic inequities in the distribution of the benefits of the Oakland County Parks system and significantly enhance our capacity to serve residents of densely populated, diverse core urban cities, as well as to provide much needed financial aid to chronically underfunded communities to address priority local park and outdoor recreation needs. Additionally, the Healthy Communities grant improvements will expand accessibility and use of existing community park facilities to serve regional recreational needs. (OCPR, 1/26/2023) ☒Environmental sustainability and natural resources stewardship: No impact. ☒Health and wellness: Minimal positive impact. Existing facilities will be improved, which will remove barriers, increase accessibility, and allow for more outdoor physical activity. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 6 of 14 ☒Fiscal responsibility and organizational excellence: Minimal positive impact. The negative impacts from construction will be minimized by scheduling, which will be structured to limit interference of park usage. New playground equipment will reduce maintenance costs in the short term. ☒ Facility Impact Evaluation Checklist: (supply additional information for each checked item) ☒ New Asset: The project will replace an existing asset with new assets. ☒ Facility Enhancement: The project to replace playgrounds will enhance both parks. The main purpose for replacement of the playgrounds at Green Acres and Mack-Rowe parks is to enhance those parks and enrich the experiences of families and children who use the parks, encouraging more healthy outdoor activities. ☐ Structural Integrity: The project will completely replace the existing asset. NA ☒ Preventative Maintenance: The project will replace an existing asset and prevent the accumulation of deferred maintenance. NA ☒ Life Cycle Replacement:  Green Acres playground was constructed circa 2000 and at the end-of-life cycle (20 years).  Mack Rowe playground was constructed circa 2012 and, while the structure is less than 20 years old, the structure and the surface are deteriorated, with the mulch barrier presenting a barrier to access and posing a trip hazard. ☒ Deferred Maintenance: The project will resolve deferred maintenance for the communities. Continued deferral of investment in playground facilities degrades customer experience. ☒ Health and Safety: The project will resolve a situation that is a potential hazard to the health and safety of the public or park staff. Surface conditions are unsafe at the Mack-Rowe Park playground with trip hazards. Poor condition of equipment may also present safety hazards. ☒ Compliance: The project is required to comply with regulatory requirements or grant agreement requirements. Existing playgrounds are non-compliant with the Americans with Disabilities Act (ADA). ☐ Historical Significance: The project impacts an asset that is considered historically significant. NA. Project Implementation Plans ☒ Natural Resources Management Details: ☒ Wildlife emergence: Construction timing should avoid spring wildlife emergence periods if possible (late March-late May) ☒ Tree or plant materials removal: Two trees will be removed at Green Acres. One tree is dying, the other is in decline. Because the trees are being removed, Hazel Park is taking the opportunity to utilize the space to avoid encroaching on any other trees in the area so that or impact is minimized and less likely to hurt healthy. Restoration should be completed with native plant material in all areas. ☒ Tree disease (e.g. oak wilt): NA ☒ Invasive species: All equipment should be decontaminated prior to entering the parks and between project locations to prevent the spread of invasive species. ☒ Equipment staging: Equipment should be staged on existing roads or parking lots to avoid wildlife impacts and remain compliant with EMR restrictions. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 7 of 14 ☒ Topsoil and seeding: If off-site topsoil is necessary, documentation should be provided verifying clean fill (free from invasive species and contaminants). Seed mixes should match surrounding vegetation (turf, custom seed mix from NR to match natural communities). ☐ Long-term maintenance: NA ☐ Other: NA ☒ ADA Compliance and Universal Access Details: ☒ U.S. Access Board Guidelines: Full Guidelines for Play Areas (scoping requirements) [§240]: https://www.access-board.gov/ada/#ada-240 Full Guidelines for Play Areas (technical specifications) [§1008]: https://www.access-board.gov/ada/#ada-1008 Full Guidelines for Accessible Routes [Chapter 4]: https://www.access-board.gov/ada/#ada-401 American Society for Testing and Materials - https://www.astm.org/f1951-21.html Requirements for playgrounds are found in sections 240 and 1008 and include information about the number and types of components, accessible routes, play area layout, transfer systems, ramps. Scoping requirements for Play Areas [§240] address the number and type of play components required to be on an accessible route based on the number of elevated play components in any play area. Those requirements are in Table 240.2.1.2 below. Ground level play components can be accessed and used without ascending onto a structure. Examples of ground level play components may include spring rockers, swings, diggers, and stand-alone slides. Different types of ground level components must provide different experiences, such as climbing, swinging, spinning, sliding or other experience. Where two or more required ground level play components are provided, they shall be dispersed throughout the play area and integrated with other play components. Playground layout should optimize opportunities for interaction between individuals with and without disabilities and accessible playground elements should not be separated from the remaining components or grouped together. Ramps are preferred over transfer systems since not all children who use wheelchairs or other mobility devices may be able to use, or may choose not to use, transfer systems. Where ramps connect elevated play components, the maximum rise of any ramp run is limited to 12 inches, with slopes < 1:12 preferred. Technical requirements for Play Areas [§1008] outlines accessible routes, transfer systems and play components. Table 240.2.1.2 Number and Types of Ground Level Play Components Required to be on Accessible Routes Number of Elevated Play Components Provided Minimum Number of Ground Level Play Components Required to be on an accessible Route Minimum Number of Different Types of Ground Level Play Components Required to be on an accessible Route 1 Not applicable Not applicable 2 to 4 1 1 5 to 7 2 2 8 to 10 3 3 11 to 13 4 3 14 to 16 5 3 17 to 19 6 3 20 to 22 7 4 23 to 25 8 4 26 and over 8, plus 1 for each additional 3, or fraction thereof, over 25 5 PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 8 of 14 Where drinking fountains are included in playground installation, scoping requirements in §211 and technical specifications in §602 must be consulted. Surfacing specifications through American Society for Testing and Materials can be referenced here: https://www.astm.org/f1951-21.html ☒ Universal Access recommendations: The seven principles of universal design and the 7 Principles of Inclusive Playground Design® should be incorporated wherever possible. The table below demonstrates these principles and possible applications. A variety of play components should be integrated throughout each design and allow people with and without disabilities to interact. Principles of Universal Design 7 Principles of Inclusive Playground Design® Principle in practice Examples of inclusive playground design guidelines Equitable use Be fair Fosters play between people with and without disabilities and intergenerationally; addresses the needs of the whole child Flexibility in use Be included Offers variety of types and forms of play, graduated levels of challenge and provides multiple choices for access Simple & Intuitive use Be smart Allows individuals to be successful and gain confidence using intuitive play patterns, loops and defined play settings Perceptible information Be independent Fosters exploration and interaction; promotes diversity and respect; increases independent mobility with better surfacing Tolerance for error Be safe Meets and exceeds current safety standards; anticipates unintentional actions and promotes emotional security Low physical effort Be active Enables all people to engage in physical activity, accommodating diverse physical needs with equitable alternatives Size & space for approach & use Be comfortable Provides comfortable space for people with diverse needs and abilities, addresses reach ranges, plans for amenities ☒ ADA Transition Plan date: NA ☒ Actions required by ADA Transition Plan: n/a [ references: (U.S.D.O.J., 2010) (U.S. Access Board, May 2014) (National Disability Authority, 2020) ] ☒ Public Engagement Summary: Project manager to work with communications/operations staff to alert park users to construction timeline and prevent hazards. Design charrette workshops will be conducted with both communities once vendors have been selected. Key stakeholders will be invited to share their vision for the parks. Prior public engagement from the Hazel Park 5-Year Parks and Recreation Master Plan has been used to inform the Green Acres project. Additional public engagement has been conducted for Mack-Rowe Park, as there has been no recent public engagement for parks in Royal Oak Township. PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 9 of 14 Planning staff attended the Royal Oak Township Juneteenth Celebration on Saturday, June 17 to engage the community about their vision for Mack-Rowe Park. Attendees had the opportunity to participate in two activities: a mapping exercise and a prioritization exercise. Comments from community members will be summarized in a public engagement report. ☒ Communications and Marketing Summary: Project manager to work with City of Hazel Park and Royal Oak Township staff to alert park users to construction timeline and prevent hazards. ☒ Recreation Programming Summary: Project manager to work with City of Hazel Park and Royal Oak Township staff to alert park users to construction timeline and prevent hazards. Compliance and Permitting Reviews ☒ Environmental Regulations Details: Compliance with the following environmental regulations and permits is required (check all that apply): ☒ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) compliance: All construction activities should follow EMR BMPs provided by the USFWS including exclusionary fencing. ☒ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: EGLE permits will be determined by SESC applications. ☐ Road Commission of Oakland County (RCOC) right of way permitting: NA. ☒ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: Depending on amount of soil removed/area of disturbance an SESC permit may be necessary because of proximity to wetlands and the Clinton River. ☒ Grant Compliance ☐ There are no grant agreements related to this asset. ☒ Proposed project complies with grant agreements. Monies used by OCPRC to perform this License Agreement have been appropriated and designated from Oakland County Coronavirus Local Fiscal Recovery Fund (LFRF) monies and that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under the American Rescue Plan Act of 2021 (ARPA). ☐ Further review with granting agencies is required. NA ☒ Other Property Restrictions ☒ There are no known property restrictions or encumbrances related to this asset. ☐ Proposed project complies with documented property restrictions or encumbrances. NA ☐ Communication with easement holder or other entity is required. NA References ETC. (2022). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan2023.AppendixA.CommAssess.ETC.pdf PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 10 of 14 National Disability Authority. (2020). What is Universal Design - The 7 Principles. Retrieved from Centre for Excellence in Universal Design: https://universaldesign.ie/what-is-universal-design/the-7-principles/ OCPR. (1/26/2023). 5-Year Parks and Recreation Master Plan 2023-2027. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan20232027.Adopted.pdf OCPRC. (Executed 5/11/2023). Green Acres Park Project - License Agreement and Consent to Work. Waterford MI: Oakland County Parks and Recreation Commission. OCPRC. (Executed 5/11/2023). Mack-Rowe Park Project - License Agreement and Consent to Work. Waterford MI: Oakland County Parks and Recreation Commission. U.S. Access Board. (May 2014). Accessibility Standards for Federal Outdoor Developed Areas. Washington DC: United States Acces Board. Retrieved from https://www.access-board.gov/files/aba/guides/outdoor-guide.pdf U.S.D.O.J. (2010). 2010 ADA Standards for Accessible Design. Washington DC: U.S. Department of Justice Civil Rights Division. Retrieved from https://www.ada.gov/law-and-regs/design-standards/2010-stds/ Appendix A: Site Location Maps  Green Acres Park Playground Equipment Replacement  Mack-Rowe Park Playground Equipment Replacement PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 11 of 14 PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 12 of 14 PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 13 of 14 PLANNING REVIEW Healthy Communities Park and Outdoor Recreation Investment Plan License Agreements: Playground Replacements City of Hazel Park and Charter Township of Royal Oak Page 14 of 14 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Planning & Community Services From: Melissa Prowse, Manager of Planning & Community Services Subject: 2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program INTRODUCTION AND HISTORY As part of the 2020 millage, Oakland County Parks and Recreation committed to finding ways to help support recreation both in our parks, and in our local communities. In 2021 the OCPR Park Improvements and Trailways grant program was created to provide direct funding to Oakland County communities to assist them in meeting the recreational needs of their local populations. $1.2M was budgeted for this program in 2022 and $650,000 in 2023. Details about the grant program, including the Grant Guidance document are available here. OCPR received 30 grant applications totaling $1,947,353. Scoring was completed by the Planning department and reviewed with the Coordinated Management Team (CMT). Scoring was based on completeness and quality of application responses, alignment with OCPR Community Needs Assessment and Core Values, demonstration of community support, and application of universal accessibility. Additional points were given for communities with moderate or lower Median Household Income. The top possible score was 105. Scores ranged from 89 to 36. Staff are recommending $608,166 in grants. Recommended projects score 78 or higher. The projects are a good mix of parks, trails, accessibility improvements, natural area development and stewardship, connectivity and general park development and improvement. They are also dispersed around the county, with a wide range of community types represented. OCPR-funded projects will be recognized with signage at the park or trail location recognizing OCPR’s contribution. Predevelopment projects (design/engineering) will be completed within a year. Development/construction projects have up to 3 years to be completed. The template for the grant agreements was approved in 2021. Staff will be coming back to the commission in the coming months with a proposal to revise the Community Grants Program in future years, to ensure that we are meeting the needs of the park system, as well as supporting our local communities in a way that is financially sustainable. ATTACHMENTS Recommended OCPR Community Grants 2023 Grant plaque STAFF RECOMMENDATION The staff recommends approval of the FY2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program recommended projects totaling $608,166. RETURN TO AGENDA MOTION Move to approve the FY2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program recommended projects totaling $608,166. Recommended OCPR Community Grants 2023 CVT Project Grant Request Beverly Hills Beverly Park Playground Restoration $100,000 Ferndale 1 Martin Road Park Revitalization Project $64,000 Farmington 2 Dinan Pocket Park $100,000 Orion Township Civic Center Sand Playground Phase 1 $7,916 Oakland Twp Gallagher Trail Gap $63,750 Leonard 3 Polly Ann Trail Modernization & Safety Improvements Design Project $25,000 Southfield Lahser Woods Park Improvement Project - Phase 1: Dog Park $50,000 Birmingham 4 Trail Improvements - Booth Park Section $25,000 Commerce 5 Bicentennial Park Renovations $100,000 Madison Heights Basketball Court Rehabilitation at Civic Center Park $22,500 Royal Oak City 6 Hamer Finch Wilkins Park $50,000 Subtotal Recommended Grant Awards $608,166 Keego Fran Leaf Park Boardwalk Recreation Access & Gateway Path $95,000 Lake Orion Village Children's Park Improvements $100,000 Oxford township Accessible/Inclusive Playground for Seymour Lake Twp. Park $85,000 West Bloomfield Drake Sports Park Skate Park $100,000 Springfield Twp Rotary Park & Mill Pond Park Connecting Pathway $100,000 Oak Park Community Event Hub $100,000 Walled Lake Riley Park Pickleball Courts $80,000 Oxford Village Scripter Park Improvements $81,000 White Lake Triangle Trail $100,000 Franklin Irving Trail $40,000 Royal Oak Twp Civic Center Renovation $100,000 Waterford Nature Center Trail Connection $100,000 Rochester City Dinosaur Hill Trailways Connections & Rehabilitation $41,540 Rochester Hills Wabash Park Playground Replacement $100,000 Addison Lake George Nature Park Water Access Trail $47,500 Ortonville Park Planning $11,250 South Lyon Columbia Park Pickleball Court Upgrade $18,500 Pleasant Ridge Tennis & Basketball Court Resurfacing $19,397 Clarkston Picnic Pavilion $20,000 Total All Grant Requests $1,947,353 NOTES 1 City of Ferndale was awarded $100,000 in 2022 for Ferndale Wilson Park Accessibility Development. 2 City of Farmington was awarded for $30,000 in 2022 for Shiawassee Park Playscape Fence Replacement. 3 Village of Leonard was awarded for $22,800 in 2022 for Leonard Nature Park Development Planning. 4 City of Birmingham was awarded for $100,000 in 2022 for Adams Park Development. 5 Commerce Township was awarded $152,000 in 2022 for Trailhead and Non-Motorized Trail Connec�on 14 Mile to Metro Trail 6 City of Royal Oak was awarded $71,250 in 2022 for Enhancing Public Access at the Royal Oak Arboretum This recreation site was funded, in part, by a capital grant from Oakland County Parks. Com m u nity P a r k a n d T r a il Capital Gra nt P r o g r a m C ommunity G r a n t R e c i p i e nt Oakland County Parks and Recreation Commission Memo Agenda #: 6 Department: Administration From: Jim Dunleavy, Manager – Park Operations Subject: Campground Consulting Contract INTRODUCTION AND HISTORY  The Commission entered into professional services contract with a consultant to conduct an operations audit and evaluation of our golf programs and facilities in 2021. The analysis and recommendations from this report provided Oakland County Parks a roadmap to improved financial and operational performance. The actions taken by staff and the Commission to implement this strategy have resulted in a remarkable positive impact on our sales and overall generation at all five of our golf courses. The success of these efforts has prompted discussion among staff regarding the potential of utilizing this model to develop strategies for the other major revenue generating programs in our operations. Staff are recommending that a Request for Proposals (RFP) be released to engage an expert with experience in the field of campground management to conduct an evaluation of our campground facilities and operations. Funding is available for these anticipated expenses within the contractual services line item of our operating budget. ATTACHMENT Campground Operations Audit and Evaluation Sealed Request for Proposal RECOMMEND MOTION  Move to approve the approve the release of a Request for Proposal (RFP) for the campground operations audit and evaluation and authorize the Director to enter into a contract for services with the lowest qualified bidder recommended by the bid evaluation committee. RETURN TO AGENDA Event: Attachment: Oakland County Parks and Recreation Commission Campground Operations Audit and Evaluation Sealed Request for Proposal Qualified consultants are invited to submit a proposal, subject to the conditions and instructions as specified, for the furnishing of an operations audit and evaluation the County’s three (3) Campgrounds. Background The Oakland County Parks and Recreation Commission was established by Public Act 261 of 1965. Founded in 1966, the commission is the policymaking board that oversees the system’s 6,700 acres. Commissioners are tasked with allocating resources throughout 14 parks, and making decisions about purchasing park land, constructing facilities, preserving maintenance standards and developing innovative programs and services. The Oakland County Parks and Recreation Commission is dedicated to providing all residents quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources. Oakland County Parks operates three (3) Campgrounds: Groveland Oaks, Addison Oaks, and Independence Oaks. Groveland Oaks Groveland Oaks campground is open from late April to October and has over 100,000 visitors annually. Holiday weekends are the busiest times along with Haunted Hollows, the campground special event. Weekends are also themed throughout the season with recreation programs to provide entertainment for all ages. Group camping is also a large component of Groveland Oaks. FACILITIES  Campsites - 269 campsites with modern water and electricity. Four campground loops with individual campsites that have standard sites, ADA, and Full Hookup Sites.  Groups – 13 group areas that can accommodate various group sizes.  Cabins/Yurts – 8 four and six person cabins and 4 yurts.  Restrooms - 3 modern restroom facilities with laundry. RECREATIONAL ACTIVITIES  Campground Recreation - Campground Recreation Pavilion is the hub for programs and events for the campground. A new playground was recently installed near the pavilion to enhance the experience.  Boat and Bike Rentals – Kayak, canoe, paddle boat, and bike rentals for park and campground users  Mini Golf - 18-Hole Miniature Golf Course with newly replacement artificial turf.  Fishing – Fishing docks provide fishing opportunities on Stewart Lake.  Swimming – Swimming is available at the beach on Stewart Lake but there are no lifeguards on duty.  Activities – Bike skills course, new basketball court, and skateboard park  Three of the four islands on Stewart Lake offer recreational opportunities. • Paradise Island connects both sides of the park via the paved Park Trail Loop and is home to the boathouse (with arcade), boat rental, and pavilion. • Cottage Island, featuring two yurts, is linked by trail to the west side of Stewart Lake • Mathews Island is linked to the east side of Stewart Lake and offers a picnic pavilion.  Trails - One-mile paved Thread Creek Trail runs through the natural area north of the campgrounds. The Wildlife Loop, a mowed grass trail connected to Thread Creek Trail, was created in 2012 through the fields west of the main entrance drive section of Groveland Boulevard. NATURAL RESOURCES:  Natural Resources Zones: Conservation Zone, Natural Resources Recreation Zone, Developed Recreation Zone, and Park User Services Zone. See Zone Map and Natural Resources Inventory.  Thread Creek runs from south to north through the park and is part of the Flint River watershed.  The former golf course now has prairie fen remnants re-emerging. Prairie fens are globally rare wetlands found in southern Michigan that are fed by groundwater springs and are home to some of our parks’ most unique plants.  Fringed gentian, small yellow lady-slipper and shrubby cinquefoil are some of the interesting and unique plants found on the property.  The park was likely primarily an oak-hickory forest prior to the 1800s.  Groveland Oaks was the first park in Michigan to be certified by the Michigan Turfgrass Environmental Stewardship Program (MTESP) which promotes best practices for stormwater management. Addison Oaks Addison Oaks campground is open from late April to end of October and has over 70,000 visitors annually. Holiday weekends are the busiest times along with the Fall Boo Bashes, the campground special event. Weekends are also themed throughout the season with recreation programs to provide entertainment for all ages. FACILITIES  Campsites - 170 campsites with modern water and electricity. Four campground loops with individual campsites that have standard sites, ADA, and Pull Through Sites.  Groups – Four group areas that can accommodate various group sizes.  New area coming soon – Former Group Area 3 and 4 is being converted to individual modern sites, which includes four new ADA sites. Scheduled to open summer 2023.  Cabins/Yurts – 2,4, and 6 person cabins and 6 person yurts.  Restrooms - Two modern restrooms with laundry and two pit toilets. RECREATIONAL ACTIVITIES  Campground Recreation Pavilion is the hub for programs and events for the campground. A new playground was recently installed near the pavilion to enhance the experience. A basketball court installation is in progress and will be completed this summer. FACILITIES  Adams Lake Lodge – Formerly the concession building that provided service for the beach area in the summer and ski rental in winter. The area was recently updated to improve the user experience due to poor beach conditions. Outdoor updates include a native wildlife habitat along the shoreline of Adams Lake and a new boardwalk/deck that spans Adams Lake, allowing direct access from one side of the lake to the other, as well as fishing opportunities. Indoor updates have converted the underutilized space to a rental facility.  Pavilions – Three rental pavilions (Timber Ridge, Lakeview and Trails Edge) provide outdoor rental areas that can accommodate up to 175 guests year-round. RECREATIONAL ACTIVITIES  Trails – o There are over 20 miles of trails at Addison Oaks. One of the most popular because of its terrain and condition is the 6-mile mountain bike single track. Mountain bikers from all over Michigan come to Addison for the single track. In the winter, portions of the trails are groomed for mountain bike fat tire usage. o The Buhl Trail is 2.5 miles partially ADA accessible multi-use paved walking trail that surrounds Buhl Lake and connects the campground to the day use park. o Equestrian Trails – 8 miles of dedicated equestrian trails  Playground – Large playground recently updated at the Adams Lake Lodge area and utilized by both day use and campground visitors.  Boathouse – Kayak, canoe, paddle boat, and bike rentals for park and campground users  Fishing – An accessible fishing dock is located on Buhl Lake. Boat launch is available for non- motorized/electric motorboats.  Glider Field – Open field used by remote controlled aircraft groups and the Oakland Astronomy Club. The OAC has a night sky platform viewing area and provides public programs and events.  Disc Golf – Newly updated 18-hole disc golf course. Very popular course in the disc golf community and highly rated.  Archery - Archery hunting for white-tailed deer (with some limitations) is allowed in this park, hunting locations and rules are listed in the individual park archery maps. NATURAL RESOURCES  Natural Resources Zones: Conservation Zone, Natural Resources Recreation Zone, Developed Recreation Zone, and Park User Services Zone. See Zone Map and Natural Resources Inventory.  Addison Oaks is part of the Clinton River Watershed and Stony Creek sub watershed.  The three primary water bodies on the property- Buhl Lake, Adams Lake and Milkhouse Pond are hydrologically connected and were a former stream/wetland system that were flooded into their current state. Tree stumps can still be found on the bottom of Buhl Lake.  Water flows from the surrounding hillsides into the lakes, resulting in unique wetland complexes.  The park was likely a combination of black oak barren, shrub swamp, emergent marsh, wet prairie, and mixed conifer swamp prior to the 1800s.  High quality dry-mesic southern forests within the park support many different types of wildlife including diverse salamander populations.  Some of the natural community types that can currently be identified, and are being restored, include oak barren remnants, southern wet meadow, prairie fen, and southern hardwood swamp.  There are many vernal pools on the property in forested pockets; these pools are monitored annually.  Eastern Massasauga Rattlesnakes (EMR), a federally threatened species, utilize much of the park for their life cycle. EMR overwinter in wetlands and move to upland areas in the summer to give birth to live young. Project Goal & Scope of Services The Consultant will provide the County with an operations audit and evaluation of the County’s two campground operations. This will include but is not limited to the following: campground maintenance, concession operations, bike and boat rental, marketing, and advertising. Consultant is to perform an inspection and evaluation of the facilities, operations, and management, with particular emphasis on the following items: • Site Conditions • Standards/Operation Manuals • Market, competition, and demographics • Rates, including cabins, yurts, weekend rates, monthly rates, and resident / non-resident pricing. • Sales, marketing, and website • Security requirements • WIFI • Future Expansion • Operations: Maintenance levels, capital upgrades, and equipment status • Computer and POS Reservation systems • Financial Review & Recommendations • Organizational Structure – Staffing levels Project Timeline a. Issuance of RFP on _________. b. Responses are due no later than 4:00 pm, Thursday ____________ c. Selection Committee review/interviews as determined by the County beginning Monday, ___________ d. Tentative recommendation to Commission and contract award on Wednesday, _______ e. Consultant Report and Recommendation to the Commission on Wednesday, _______ Selection & Award Process A Selection Committee will review all submissions and rank the firms accordingly based on the set of criteria listed below. The recommendation of the selection Committee is subject to approval by the Parks and Recreation Commission. Approval of the services agreement will be contingent upon staff, corporation counsel, purchasing and Parks and Recreation Commission review and approval. Submissions should include: • A letter of introduction. • A narrative describing the size of the firm(s), history of firm(s), years in business, and any characteristics that sets the project team above comparable service providers. • List of names, credentials, qualifications and experience of the lead and support staff who will be assigned to support the client throughout the relationship. • A list of at least three references, including telephone and email contact information from clients for comparable projects. • An explanation of your fee structure and anticipated expenses and terms of payment. • The scope of services your firm is proposing to offer Oakland County Parks and Recreation, with associated fees. • A description of how your project team would accomplish the scope of work. FACILITY PLANNING REVIEW Golf Courses Page 1 of 21 Submission Process, Due Date & Required Documents: Upload complete electronic version of your response to the County bid site at https:// www.bidnetdirect.com/mitn. The electronic version will be the OFFICIAL response to be considered. Scott Guzzy, Purchasing Administrator County of Oakland 2100 Pontiac Lake Road Building 41W Waterford, MI 48328 T: 248-858-5484 E: guzzys@oakgov.com Proposals must be received no later than 4:00 pm, Thursday, ______________. Responses received later than the given date and time above will be rejected and returned unopened. Faxed copies of proposals will not be accepted. Oakland County Parks and Recreation Commission Memo Agenda #: 7 Department: Administration From: Chris Ward, Director Subject: Naming of Pavilion at Catalpa Oaks INTRODUCTION AND HISTORY Commissioner Charles has been contacted by the family of Vincent Gregory, former State Senator, State Representative and Oakland County Commissioner from the City of Southfield, regarding the potential of renaming Catalpa Oaks in his honor. Senator Gregory passed away last year at the age of 74. He served as a member of the Parks Commission representing the County Commission from 2003 to 2009 and played a prominent role in Oakland County Parks’ acquisition of Catalpa Oaks Park. Renaming a park for an individual would be outside our precedent for naming park locations and could create significant confusion for park users that are familiar with the well-established brand (the current name carried forward its name as a Southfield City park). A limited number of park buildings and facilities have been named or dedicated in recognition of individuals that made significant contributions in service of Oakland County Parks. The pavilion at Catalpa Oaks is a very popular gathering place for families and community events. After discussing options with Commissioner Charles, staff is recommending that the pavilion be renamed in his honor and that a plaque be placed recognizing his many achievements in public service. With your approval, a dedication ceremony will be organized later this summer. RECOMMENDED MOTION  Move to approve the renaming of the pavilion located at Catalpa Oaks County Park in honor of Vincent Gregory. RETURN TO AGENDA Oakland County Parks and Recreation Commission Memo Agenda #: 8 Department: Administration From: Chris Ward, Director Subject: Interlocal Partnership Agreement for Park Operations with the City of Madison Heights (ARPA) INTRODUCTION AND HISTORY  The proposed partnership agreement outlines the terms and conditions to: •Transition management responsibilities at Ambassador Park, a 7-acre City Park, to Oakland County Parks ss provided in the Healthy Communities Plan (ARPA); •Establish consistent management and facility maintenance responsibilities at Red Oaks County Parks and the adjacent Youth Soccer Complex; •Supersede the existing lease agreement for the Suarez Friendship Woods and Nature Center property for consistent terms. Ambassador Park - Red Oaks County Park Expansion Oakland County, the Parks Commission and the City of Madison Heights entered into a letter of intent last October outlining their intention to reach an agreement to transition management responsibilities for Ambassador Park, a 7-acre City park located adjacent to Red Oaks County Park with frontage on 13 Mile Road. Funding was designated in the Healthy Communities Plan to revitalize the space with improvement projects. A preliminary vision has been agreed upon by both parties which includes the development of new green restroom facilities and an intergenerational play and activity area. A final park and capital plan will be finalized following public engagement and feedback from the Parks Commission and City leadership. Revisions to the George W. Suarez Friendship Woods and Red Oaks Nature Center Agreement Oakland County Parks have managed these City owned properties under the terms of lease agreements for the past 11 years. The current lease agreement includes provisions which require OCPR to consult with the City before undertaking capital projects and for the City to contribute towards these capital expenses. The facilities have effectively become an integral part of Red Oaks County Park. The City’s active participation in directing and financially participating in capital projects no longer makes sense for either party. The partnership agreement supersedes the existing lease and establishes consistent terms for the management of these properties and the Ambassador Park area. Transfer Maintenance Responsibilities at the Youth Soccer Complex The City of Madison Heights manages and operates a Youth Soccer Complex facility located opposite the Red Oaks Golf Course on John R. Road under the terms of a lease agreement with the Water Resources Commissioner. Oakland County Parks is provided an option in this agreement to provide grounds maintenance services at this facility and erect a sign effectively branding it as part of Red Oaks County Park. OCPR entered into a grounds maintenance RETURN TO AGENDA agreement with the City in 2007 and has erected a sign on the property. The disconnect between the branding of the facility and the responsibility for managing it has inevitably caused a great deal of among the public and created false expectations regarding our role. The proposed agreement eliminates OCPR’s role in providing grounds maintenance and to change the signage to reflect that it is a City of Madison Heights facility. TERM AND TRANSITION PERIOD The initial term of the agreement is set for 20 years and shall be renewed for an additional 20 years unless either party provides notification at least 180 days prior to its expiration. The agreement provides conditions for either party to terminate at any time for cause. The agreement shall be effective upon its approval and execution by all parties and the formal transition of management duties will occur on October 1, 2023 (the County’s fiscal year). An environmental assessment and other due diligence steps are also provided for in the agreement prior to the transition of management for Ambassador Park. The Madison Heights City Council and the Board of Commissioners have unanimously approved the agreement. Your approval will finalize the process and allow us to move forward with public engagement and development of the final park action plan and list of projects to be funded under the ARPA plan. SUMMARY Approval of the partnership agreement is a necessary and important step forward in the implementation of the Healthy Communities Plan. The addition of the Ambassador Park property will provide an opportunity to increase our presence and offer new recreational opportunities in the region. The re-alignment connecting management and maintenance duties will result in more efficient and effective operations of all facilities included in the agreement. RECOMMEND MOTION    Move to approve the Park Operations Partnership Agreement with the City of Madison Heights and authorize the Chairperson of the Parks Commission to execute the agreement. Page 1 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION INTERLOCAL PARTNERSHIP AGREEMENT FOR PARK OPERATION BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF MADISON HEIGHTS This Agreement (the "Agreement") is made between the County of Oakland, a Constitutional and Municipal Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("County"), by, through, and administered by its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”) and the City of Madison Heights, 300 West Thirteen Mile, Madison Heights, Michigan 48071 (“City”). County and the City may also be referred to jointly as "Parties". INTRODUCTION AND PURPOSE OF AGREEMENT. A. On February 3, 2022, the City and the County entered into a lease for OCPRC to operate, manage, plan, and maintain certain real property and a building as a public park, natural preservation area, and nature center located at 30300 Hales Street, Madison Heights, Michigan 48071, known as the George W. Suarez Friendship Woods at Red Oaks County Park. B. On September 7, 2022, the City and the County executed a letter of intent expressing a desire to negotiate a mutually acceptable agreement for OCPRC to operate, manage, plan, and maintain approximately 7 acres of real property located at 600 E. Thirteen Mile Road, Madison Heights, Michigan, 48071, known as Ambassador Park. C. To fund park improvements in areas most disproportionally impacted by the COVID 19 pandemic, OCPRC created the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”), which utilizes the Coronavirus Local Fiscal Recovery Fund and OCPRC monies. These funds were leveraged by commitments from local governments with long term operational agreements to facilitate the expansion of the OCPRC Park System to incorporate additional parks, including parks in the City. D. In October 2022, the Oakland County Board of Commissioners appropriated Fifteen Million ($15,000,000) dollars of Coronavirus Local Fiscal Recovery Fund monies, in Miscellaneous Resolution #22-338, to fund and support the Plan. E. The Parties now desire to terminate the February 3, 2022 lease relating to the George W. Suarez Friendship Woods lease and enter into this Agreement to effectuate the Plan, streamline the use of Coronavirus Local Fiscal Recovery Fund and OCPRC monies, delineate duties and responsibilities between the Parties with respect to operation, management, planning, and maintenance of George W. Suarez Friendship Woods and Ambassador Park. F. The Parties also desire to terminate the Grounds Maintenance Agreement for the Red Oaks Youth Soccer Complex dated January 24, 2011. The Parties agree to the following terms and conditions: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows. 1.1. Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification, amendment, addendum, or exhibit approved in accordance with Section 2. 1.2. Capital Improvement Project means a project that: (1) costs Thirty Thousand ($30,000) dollars or more and (2) extends the life cycle of an existing facility or asset; replaces, Page 2 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION renovates, or remodels an existing facility or asset; or adds a new facility or asset. 1.3. City means the City of Madison Heights, its Council, departments, divisions, elected and appointed officials, board members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors. 1.4. City Employee means any City employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether such persons act or acted in their personal, representative, or official capacities). "City Employee" shall also include any person who was a City Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.5. Claims means any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law. 1.6. County means Oakland County, a Municipal and Constitutional Corporation, including, but not limited to, all of its departments, divisions, the County Board of Commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons’ successors. 1.7. County Employee means any County employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether such persons act or acted in their personal, representative, or official capacities). "County Employee" shall also include any person who was a County Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.8. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.9. Effective Date. The date all Parties sign the Agreement. 1.10. Exhibits means the following documents, which this Agreement includes and incorporates: 1.10.1. Exhibit A: describes and depicts the Premises. 1.11. OCPRC means the Oakland County Parks and Recreation Commission, as established by resolution of the Oakland County Board of Commissioners pursuant to Public Act 261 of 1965, MCL 46.351, et seq. 1.12. Park means the park operated and managed by OCPRC on the Premises. 1.13. Park Fees and Charges means the following fees and charges: (1) equipment/facility rental fees, (2) event program fees, (3) sponsorship of events/programs by third parties, and (4) and all other fees and charges charged and collected by OCPRC associated with the use of the Park. 1.14. Park Revenue means the monies generated from the Park Fees and Charges received by OCPRC and grants, gifts, and donations received by OCPRC or by the City for the Park. 1.15. Premises means the real property that is described and depicted in Exhibit A. 1.16. Transition Period means a period of time commencing on the Effective Date and ending on September 30, 2023, or the date the City Council approves the Park Action Plan (as described in Section 4.7), whichever occurs last. 2. AGREEMENT TERM/PROPERTY DESCRIPTION & TERMINATION. Page 3 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION 2.1. Agreement Term. 2.1.1. Initial Term. This Agreement shall commence on the Effective Date and end twenty (20) years from the Effective Date (“Initial Term”). 2.1.2. Renewal Term. On the date the Initial Term ends, this Agreement shall automatically renew, without action of either Party, for twenty (20) years (“Renewal Term”). However, if either Party provides written notice to the other Party, at least one hundred eighty (180) days before the end of the Initial Term, of its desire that the Agreement not renew, then the Agreement shall end on the last day of the Initial Term. 2.1.3. Non-Renewal of Agreement. The non-renewal of this Agreement pursuant to this Section shall not be deemed a termination of this Agreement under Section 2.7. 2.1.4. Continuation of Terms and Conditions. The terms and conditions contained in this Agreement shall not change during the Initial Term or Renewal Term, unless mutually agreed to by the parties in writing. 2.1.5. Approval of Agreement. The approval and terms of this Agreement and any amendments thereto shall be entered in the official minutes of the governing bodies of each Party. An executed copy of this Agreement and any amendments shall be filed by the County Clerk with the Secretary of State. 2.2. Agreement Amendments. All amendments or modifications to this Agreement shall be in writing and approved and filed as set forth in Section 2.1. 2.3. Property Subject to Agreement. The City grants the County use of the Premises for the purposes and according to the terms and conditions set forth herein. 2.4. Use of Premises. On the date the Transition Period ends, OCPRC shall have care, control, and use of the Premises to operate, manage, plan, maintain, and improve the Premises for public recreation activities, as further described and delineated herein, and to provide other recreation activities mutually agreed upon by the Parties. OCRPC shall obtain the City’s prior consent, in writing, to use the Premises for any purpose not described herein, such consent shall be given by the City’s Representative. 2.5. Fee for Use of Premises. The County shall not pay a monetary fee for the use of the Premises. The Parties acknowledge that the services provided by the County during this Agreement are adequate consideration for this Agreement. 2.6. Designation of Park & Name of Park & Park Facilities. During this Agreement, the park premises shall be designated as Red Oaks County Park. OCPRC may, with consent of the City’s Representative, designate a name for major park amenities and facilities within the Park. 2.7. Termination/Expiration. 2.7.1. Termination by the City. The City may terminate this Agreement, at any time, if OCPRC is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) OCPRC provided the City with information at any time during this Agreement that was false or fraudulent; or (3) OCPRC materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to OCPRC. Page 4 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION 2.7.1.1. Termination by the City in Absence of Default/Breach. If the City terminates this Agreement, in the absence of default or breach by OCPRC, then the City shall reimburse OCPRC the amount of the non- depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC, on the date of the termination notice. 2.7.1.2. Termination by the City for Default/Breach. If the City terminates this Agreement for default or breach by OCPRC, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2. Termination by OCPRC. OCPRC may terminate this, at any time, if the City is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) the City provided OCPRC with information, at any time during the Agreement term, that was false or fraudulent; (3) the City materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to the City. 2.7.2.1. Termination by OCPRC in Absence of Default/Breach. If OCPRC terminates this Agreement in absence of default or breach by the City, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2.2. Termination by OCPRC for Default/Breach. If OCPRC terminates this Agreement for default or breach of the City, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC, on the date of the termination notice. 2.7.3. Disposition of Personal Property Upon Expiration/Termination of Agreement. Upon expiration or termination of this Agreement, for any reason, each Party shall retain ownership of personal property purchased by them, unless the Parties agree in writing otherwise. “Personal property” does not include buildings, fixtures, or Capital Improvements as described in Section 4.4. 2.7.4. Condition of Park Upon Expiration/Termination of Agreement. Upon the expiration or termination of this Agreement, OCPRC shall cease all Park management and operation, surrender the Premises to the City, and cooperatively work with the City to transfer Park management and operation. 2.7.5. Payment for Non-Depreciated Capital Improvement Projects Upon Agreement Expiration. If the Agreement is not renewed at the end of the Initial Term for the Renewal Term, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC with non-Coronavirus Local Fiscal Recovery Fund monies, on the date the Agreement expires. Upon the expiration of the Renewal Term, the City shall not reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC. 3. TRANSITION PERIOD. 3.1. Transition Period. This Agreement includes a Transition Period. During the Transition Page 5 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION Period, the Parties shall work cooperatively to facilitate the transfer of Park management and operations to OCPRC. 3.2. Park Information. 3.2.1. Grants & Endowments. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all grant agreements, endowment agreements, or other agreements that impose restrictions and conditions upon the Premises and its use. 3.2.2 Agreements between the City and Third Parties. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all third-party agreements relating to the use, management, or operation of the Premises, if any. OCPRC is not under any obligation to assume any third-party agreements relating to the management or operation of the Premises. 3.3. Rights and Obligations During the Transition Period. 3.3.1. Park Operation and Maintenance During Transition Period. During the Transition Period, the City shall be responsible to operate and maintain the Park and to pay for all costs associated therewith, except that OCPRC shall be responsible to operate and maintain the George W. Suarez Friendship Woods at Red Oaks County Park in the same manner as provided in the February 3, 2022 lease until the end of the Transition Period. 3.3.2. County Right to Access the Premises. During the Transition Period, the County may access the Premises to perform maintenance, restoration, repairs, and improvements to the Premises, mutually agreed to by the Parties in writing. 3.3.3. Premises Inspections. During the Transition Period, the County shall inspect the infrastructure and conditions of the Park, including but not limited to the condition of utilities and their connections, the parking lot, trees, restrooms, playground equipment, trails and pathways, boat launch, and dock. The inspection shall be codified in a document to illustrate the condition of the Premises at the end of the Transition Period. 3.3.4. Park Planning. After the conclusion of the Transition Period, the County shall: (1) assume primary responsibility for Park planning, (2) regularly consult with the City about such planning, and (3) organize at least two (2) community forums in the City during the Transition Period to hear suggestions from City residents. 3.3.5. Park Programming. During the Transition Period, OCPRC may organize and host mutually agreed upon recreation programs, events, volunteer activities, and other activities. 3.4. Environmental Condition. 3.4.1. Environmental Assessments. During the Transition Period, OCPRC shall examine the Premises and perform a Phase I Environmental Site Assessment (ESA), Phase II ESA, and any additional environmental assessments that OCPRC deems necessary, in its sole discretion and at its sole cost. 3.4.2. Copies of Environmental Assessments. Upon request by the City, OCPRC will provide the City with a copy of the Phase I ESA, Phase II ESA, and any other environmental assessments. OCRPC shall take possession of the Premises subject to Page 6 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION the Phase I ESA, the Phase II ESA, and any other environmental assessments performed pursuant to this Section. 3.5. Termination Related to Environmental Assessments. Notwithstanding any other provision, OCPRC may terminate this Agreement prior to the end of the Transition Period, if OCPRC is not satisfied with the condition of the Premises as evidenced by the Phase I ESA, the Phase II ESA or other environmental assessment performed pursuant to this Section. 4. PARK GOVERANCE & OPERATIONS. 4.1. Agreement Administration. The City Manager or their successor or their written designee is the City’s Agreement Administrator (hereinafter “the City’s Representative”). The OCPRC Director or their successor or their written designee is OCPRC’s Agreement Administrator (hereinafter “OCPRC’s Representative”). Each Party must notify the other of their written designees. 4.2. Disputes. All disputes arising under or relating to the interpretation, performance, or nonperformance of this Agreement involving or affecting the Parties shall first be submitted to the City Representative and the OCRPC Representative for possible resolution. If the City Representative and the OCPRC Representative cannot resolve the dispute, then the Parties shall submit the dispute to the County attorney and City attorney for resolution. If the attorneys cannot resolve the dispute, then the Parties shall submit the dispute to mediation or arbitration. 4.3. Park Management and Operations. Except as otherwise provided by this Agreement, OCPRC shall manage and operate the Park in a manner consistent with other OCPRC Parks, OCPRC policies, the OCPRC 5-Year Parks and Recreation Master Plan (“OCPRC Master Plan”), and the plans and programs set forth and described herein. The OCPRC Master Plan can be found on the OCPRC website and includes the following core values: (a) Diversity, Equity, and Inclusion, (b) Health and Wellness, (c) Environmental Sustainability and Natural Resource Stewardship, and (d) Fiscal Responsibility and Organizational Excellence. OCPRC shall manage and operate the Park with OCPRC staff, volunteers, and contractors. 4.4. Park Improvement Projects. OCPRC shall be responsible to provide and perform (either directly or through third parties) improvements for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. All Capital Improvement Projects shall become an integral part of the Premises and shall be owned by the City. OCPRC shall provide an annual report on the Capital Improvement Projects completed in the Park to the City’s Representative. 4.5. Park Maintenance/Repairs. OCPRC shall be responsible to provide and perform (either directly or through third parties) maintenance and repairs for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. 4.6. Park Utilities and Services. OCPRC shall be responsible to provide the utilities and services it deems necessary for the operation of the Park. The provision of and costs for the utilities shall be set forth in the plans and programs set forth and described herein. However, OCPRC shall not authorize or approve any easements or other encumbrances to, on, or across the Park or the Premises unless mutually agreed to by the parties in writing. Page 7 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION 4.7. Park Action Plan. By March 31, 2024, OCPRC shall create a Park Action Plan. The Park Action Plan shall be created pursuant to OCPRC’s current policies and procedures, but shall include provisions related to the City of Madison Heights Parks and Recreation Master Plan. Once completed, OCPRC shall submit the Park Action Plan to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Park Action Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. Notwithstanding any other provision, if the City Council does not approve the Park Action Plan by June 30, 2024, the County may terminate this Agreement. Such termination shall not be deemed a breach or default of the City. Modifications to the Park Action Plan shall be codified according to the procedure set forth in this Section. 4.8. Park Capital Improvement Plan. When OCPRC deems necessary, OCPRC shall create a Park Capital Improvement Plan (“CIP”) forecasting Capital Improvement Projects for a five (5) year period. The CIP shall be created pursuant to OCPRC’s current policies and procedures and shall be included in OCPRC’s annual CIP. Once completed, OCPRC shall submit the CIP, applicable to the Park, to the City Representative for comments and recommendations. The City Representative shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the CIP. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the CIP. After receiving the City Representative’s written approval of the CIP, OCPRC shall commence to have the CIP adopted and implemented pursuant to its policies and procedures. Modifications to the CIP shall be codified according to the procedure set forth in this Section. 4.9. Park Access/Parking. OCPRC shall be responsible to determine how Park patrons will access the Park (ingress to and egress from the Park). This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. In no event shall any resident of the City incur any fee or charge for entering the Park or Premises or for parking their car in or on the Park or Premises. 4.10. Endangered Species. OCPRC acknowledges that the Premises or portions thereof may be subject to restrictions or closures, if endangered species are present. 4.11. Park Rules. During this Agreement, the Park and Premises shall be subject to OCPRC Rules and Regulations and OCPRC policies and procedures, except as otherwise provided by this Agreement. 4.12. Signs. OCPRC shall be responsible for and is permitted to erect signs to identify the Park and features/structures located therein and to erect other signs that are typical and/or necessary at a public park of this nature. 4.13. Volunteers. OCPRC will use volunteers at the Park in various capacities, including existing volunteers and volunteer groups. All volunteers providing volunteer service at the Park shall become part of OCPRC’s volunteer program. 4.14. Sponsorship of Events/Programs at Park by Third Parties. Without approval from the Page 8 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION City, OCPRC may solicit or accept sponsorship of events/programs at the Park by third- parties, pursuant to OCPRC’s policies and procedures. 4.15. Use of Park by Third Parties. Notwithstanding any other provision in this Agreement, OCRPC may license use of the Park to third parties for events or programs, without approval from and notification to the City. OCPRC shall allow such use via written agreement with the third party, pursuant to OCPRC’s policies and procedures. OCPRC shall notify the City in writing of events and programs of significant size. To avoid scheduling conflicts at the Park, all third parties desiring to use the Park for events or programs shall schedule such use through OCPRC. The written agreement for use of the Park by third parties shall also include the City as an indemnified party and additional insured as well, if insurance is required. 4.16. Use of Park by the City. The City may use the Park for City-sponsored events or programs at no cost, charge, or fee, if such use does not conflict with scheduled events or programs. To avoid scheduling conflicts at the Park, the City shall reserve use of the Park for its events or programs, through OCPRC. The City shall be responsible for all costs associated with the setup, operation, and cleanup of such events or programs. 5. PARK FINANCES. 5.1. Initial OCPRC Investment. The County shall make an initial investment of, not less than One Million Five Hundred Thousand ($1,500,000) dollars, for Park operations, management, planning, maintenance, and improvements (“Initial Park Investment”). 5.2. Establishment of Park Fees & Charges. OCPRC shall establish all Park Fees and Charges at the Park. The Park Fees and Charges shall be created, adopted, and implemented pursuant to OCPRC’s current policies and procedures. Notwithstanding any other provision in this Agreement, at no time shall City Residents and Oakland County Residents be charged a fee for entry into the Park or the Premises or for parking at the Park or on the Premises. 5.3. Park Revenue. Subject to applicable law, all Park Revenue shall be paid to OCPRC and shall be deemed OCPRC’s. OCPRC shall record the monies of all Park Revenue according to generally accepted accounting principles and in a manner similar to how OCPRC records other revenue it collects and receives. 5.4. Annual Accounting and Audits. OCPRC shall provide the City with an annual accounting of Park Revenue consistent with OCPRC’s policies and procedures. The City has the right to annually review and audit OCPRC’s records related to Park Revenue. 5.5. Park Grants. 5.5.1. Existing Grants. The City has received three Michigan Department of Natural Resources grants relating to property acquisition and development: December 15, 1982 State Recreation Land Acquisition Trust Fund MLTF#492 – Simonds Woods Nature Area Trust Fund Project Agreement; June 1, 1994 Protecting Michigan’s Future Recreation Bond Program BF93-090 – Suarez Woods Nature Center Development Project Agreement; and July 7, 1999 Michigan Natural Resources Trust Fund TF97-032 – Suarez Woods Parks Expansion. As a condition of this Agreement, the City affirms its grant obligations and the County agrees to the terms, promises, conditions, and assurances set forth in the terms and conditions of these three grant agreements. 5.5.2. Future Grants. The Parties shall use their best efforts to work together to secure Page 9 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION grant funding for Park expansion, development, improvements, operation, and maintenance. OCPRC shall be responsible for applying for and managing grants related to the Park. 6. ASSURANCES/LIABILITY/INSURANCE. 6.1. Title to Premises. The City warrants that it has fee simple title to the Premises and the authority to enter into this Agreement. The City, at its sole expense, shall defend (including payment of attorney fees) OCPRC against any Claim challenging the City’s right to execute this Agreement or OCPRC’s use of the Premises as set forth herein. 6.2. Liability for Claims. Except as otherwise provided herein, each Party shall be responsible for any Claims made against that Party by a third-party and for the acts or omissions of its employees, volunteers, officers, or officials arising under or related to this Agreement. 6.3. Liability for Claims Prior to the Agreement Effective Date. The City shall be solely responsible for and shall defend (including payment of attorney fees) OCPRC against, at the City’s sole expense, any Claim that occurred prior to the Effective Date or that was incurred but not reported prior to the Effective Date, except for Claims arising from OCPRC’s use of the “Nature Center” portion of the Premises, as described in Exhibit A, since the October 1, 2012 and February 3, 2022 lease of the George W. Suarez Friendship Woods at Red Oaks County Park. 6.4. Liability for Environmental Matters. Notwithstanding any other provision, OCRPC shall not be responsible to perform or pay for remediation or clean-up of any environmental contamination on or around the Premises, which existed on the Premises prior to the Effective Date and/or discovered by the Phase I ESA, Phase II ESA, or any other environmental assessments performed pursuant to this Section 3, except for remediation or clean-up arising from OCRPC’s use of the “Nature Center” portion of the Premises, as described in Exhibit A, since the October 1, 2012 and February 3, 2022 lease of the George W. Suarez Friendship Woods at Red Oaks County Park. 6.5. Legal Representation. Except as provided herein, each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments and attorney fees, for any Claim that may arise from the performance of this Agreement. 6.6. Responsibility for Costs/Fines/Fees. Each Party shall be solely responsible for all costs, fines, and fees associated with any acts or omissions by its employees, volunteers, officers, or officials arising under or related to this Agreement. 6.7. No Indemnification/Reimbursement. Except as otherwise provided for in this Agreement, neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. 6.8. Governmental Function/Reservation of Rights. Performance of this Agreement is a governmental function and government service. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 6.9. Limitation of Liability. In no event shall either Party be liable to the other Party or any other person, for any consequential, incidental, direct, indirect, special, and punitive or other damages arising out of this Agreement. Page 10 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION 6.10. Insurance. 6.10.1. Except for the insurance set forth in Section 6.10.2 and Section 6.10.3, this Agreement does not require either Party to obtain insurance to cover loss exposures associated with this Agreement and the Park. Each Party is solely responsible to determine whether it will obtain insurance, and in what amounts, to cover loss exposures associated with this Agreement and the Park. 6.10.2. If a Party purchases a special event insurance policy for use the Premises, for whatever reason, then the Party shall name the other Party and its boards, commissions, elected and appointed officers/officials, employees, and volunteers as “additional insureds” on such policy. 6.10.3. The City, at its sole cost, shall obtain real property insurance for existing buildings and structures located on the Premises and for any future buildings and structures located on the Premises whether built by the City or OCPRC. If a building or structure that is covered by the City’s real property insurance is damaged or destroyed, OCPRC shall repair or replace the building or structure and the City shall reimburse OCPRC for all costs associated with the repair or replacement of such building or structure. OCPRC shall invoice the City for the costs of the repair or replacement and the City shall pay such invoice within thirty (30) calendar Days. 6.11. Waste. OCPRC shall not commit or allow to be committed any waste or nuisance on the Premises and will not use, or allow the Premises to be used, for any unlawful purpose. 6.12. Compliance with Laws. 6.12.1. OCPRC shall comply with all applicable federal, state, or local laws, regulations, rules, and ordinances related to the operation, management, planning, maintenance, and improvement of the Premises and Park. OCPRC shall obtain any necessary permits regarding its use of the Premises. 6.12.2. OCPRC acknowledges that any violations of the federal, state, or local regulations or convictions of any resource violations may be considered a default by OCPRC and the City may terminate this Agreement, as provided herein. 6.12.3. The Parties acknowledge that the Initial Park Investment are monies from the Coronavirus Local Fiscal Recovery Fund allocated to the County pursuant to the American Rescue Plan Act of 2021. The County has determined that the work to be performed with the Initial Park Investment are government services that fit into the loss revenue eligible use category under the Department of Treasury Final Rule implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan of 2021. 31 CFR §35.6(d) (2023). 6.13. Authorization. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7. GENERAL TERMS AND CONDITIONS. 7.1. No Interest in Premises. Through this Agreement, OCPRC shall have no title interest in and/or to the Premises or any portion thereof and has not, does not, and will not claim any Page 11 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION such title or any easement over the Premises. 7.2. Delegation or Assignment. Neither Party shall delegate or assign any obligations or rights under this Agreement without the prior written consent of the other Party. For purposes of this Section, consent for the County shall be given by the OCPRC Director or his/her successor and consent for the City shall be given by the City Representative. 7.3. No Employee-Employer Relationship. Nothing in this Agreement shall be construed as creating an employer-employee relationship between County and the City. 7.4. No Third-Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right in favor of any other person or entity. 7.5. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 7.6. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 7.7. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural, any reference to gender, and any use of the nominative, objective or possessive case in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 7.8. Force Majeure. Notwithstanding any other term or provision of this Agreement, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, floods, fire, explosion, vandalism, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, other labor difficulties, or any law, order, regulation, direction, action, or request of the United States government or of any other government. Reasonable notice shall be given to the affected Party of any such event. 7.9. Notices. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (i) the date of actual receipt; (ii) the next business day when notice is sent express delivery service or personal delivery; or (iii) three days after mailing certified U.S. mail. 7.9.1. If Notice is sent to County, it shall be addressed and sent to: OCPRC Director, 2800 Page 12 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION Watkins Lake Road, Waterford, Michigan 48328 and the Chairperson of the Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan 48341. 7.9.2. If Notice is sent to the City, it shall be addressed and sent to City Manager, City of Madison Heights 300 West 13 Mile Road, Madison Heights, MI 48071. 7.9.3. Either Party may change the individual to whom Notice is sent and/or the mailing address by notifying the other Party in writing of the change. 7.10. Governing Law/Consent To Jurisdiction And Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. 7.11. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original agreement, but all of which together shall constitute one Agreement. Copies (photo, fax, or electronic) of signatures to this Agreement will be deemed originals and may be relied on to the same extent as originals. 7.12. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties regarding the maintenance, operation, and management of the Park and the Premises. This Agreement supersede all other oral or written agreements between the Parties regarding that subject matter. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. The Parties agree and acknowledge that upon the date the Transition Period ends the February 3, 2022 lease for the George W. Suarez Friendship Woods at Red Oaks County Park shall terminate and that the January 24, 2011 Grounds Maintenance Agreement for the Red Oaks Youth Soccer Complex shall terminate. Upon termination of the Grounds Maintenance Agreement, OCPRC shall remove all OCPRC signage from the Youth Soccer Complex. Page 13 of 13 MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION IN WITNESS WHEREOF, ______________________________________has been authorized by a resolution of the City, to execute this Agreement. EXECUTED: ____________________________________ DATE:______________ WITNESSED:_____________________________________ DATE:______________ IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement. EXECUTED: ____________________________________ DATE: ______________ David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: _____________________________________ DATE: _______________ EXECUTED: ____________________________________ DATE: ______________ Gary McGillivray, Chairperson Oakland County Parks and Recreation Commission WITNESSED: _____________________________________ DATE: _______________ EXHIBIT A The Land consists of the following described real property along with the building, improvements and trails located thereon: Parcel: 25-12-254-048 (Nature Center) Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described as: Beginning at a point distant N 88-24-09 W 714.12 FT, TH N 00-47-21 E 1487.22 FT, TH N 89-58-31 E 179.93 FT, TH N 00-50-22 W 59.99 FT, TH N 89-44-20 E 150.06 FT, TH N 00-41-51 E 460.05 FT, TH N 00-46-49 E 340.08 FT, TH S 89-52-38 W 158.10 FT, TH N 35-47-00 E 219.53 FT, TH S 37-12-32 E 41.64 FT, TH N 51-37-30 E 265.39 FT, TH N 31-23- 30 E 194.14 FT, TH S 82-27-00 E 80.29 FT TO BEG, ALSO W 10 FT OF FOL DESC PARCEL BEG AT PT DIST N 88-39-00 W 1001.53 FT FROM E 1/4 COR, TH N 88- 39-00 W 668 FT, TH N 00-14-00 E 650.61 FT, TH S 88-39-00 E 670 FT, TH S 01-14-00 W 650.61 FT TO BEG, ALSO BEG AT PT DIST N 82-27-00 W 1726.70 FT & S 00-38-00 W 1370.44 FT & W 710.65 FT & N 00-45-00 E 45.41 FT & E 180 FT & N 00-45-00 E 60 FT FROM NE SEC COR, TH N 00-45-00 E 20 FT, TH W 180 FT, TH N 00-45-00 E 40 FT, TH E 330 FT, TH S 00-45-00 W 60 FT, TH W 150 FT TO BEG 35.88 A 11-5-09 FR 037 & 046 Parcel: 25-12-203-023 (Nature Center) Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described as: Beginning at a point distant T1N, R11E, SEC 12 KILLORAN HEIGHTS SUB PART OF LOT 166, ALSO 1/2 OF VAC ALLEY ADJ TO SAME, ALSO PART OF NE 1/4 OF SEC ALL DESC AS BEG AT PT DIST S 82-27-00 E 309.12 FT & S 00-43-39 W 60.43 FT & S 82-27-00 E 488.83 FT FROM N 1/4 COR OF SEC, TH S 82-27-00 E 110.42 FT, TH S 31-28-00 W 128.50 FT, TH S 52-18-48 W 99.21 FT, TH ALG CURVE TO LEFT, RAD 190 FT, CHORD BEARS N 20-16-10 E 51.28 FT, DIST OF 51.44 FT, TH N 07-39-11 E 137.88 FT TO BEG 1-11-08 FR 002 & 004 Parcel: 25-12-254-047 (Nature Center) Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described as: Beginning at a point distant T1N, R11E, SEC 12 PART OF NE 1/4 BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 898.84 FT & N 89-54-44 E 147 FT FROM NE SEC COR, TH N 89-54-44 E 72 FT, TH S 00-45-00 W 100.33 FT, TH S 89-58- 57 W 72 FT, TH N 00-45-00 E 100.24 FT TO BEG, ALSO BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 898.84 FT & N 89-54-44 E 219 FT FROM NE SEC COR, TH N 89-54-44 E 110.18 FT, TH S 01-05-56 W 100.47 FT, TH S 89-58-57 W 109.56 FT, TH N 00-45-00 E 100.33 FT TO BEG, ALSO BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 998.89 FT FROM NE SEC COR, TH E 330 FT, TH S 00-45-00 W 200 FT, TH W 330 FT, TH N 00-45-00 E 200 FT TO BEG 1.93 A 11-5-09 FR 035, 044 & 045 EXHIBIT A Parcel: 25-12-128-031 (Ambassador Park) Part of Northwest ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described as: Beginning at a point distant T1N, R11E, SEC 12 PART OF NW 1/4 BEG AT PT DIST N 87-50-24 W 534.16 FT FROM N 1/4 COR, TH S 01- 26-45 W 1065.28 FT, TH S 41-02-49 W 89.37 FT, TH S 56-27-39 W 247.80 FT, TH N 01-26-45 E 1279.46 FT, TH S 87-50-24 E 260.00 FT TO BEG 7.06 A Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 9 Department: Administration From: Chris Ward, Director Subject: Grant Agreements with the Cities of Hazel Park and Pontiac – Technical Amendments INTRODUCTION AND HISTORY Staff have been contacted by Guidehouse, Oakland County’s consultant for the administration of American Rescue Plan Act funds, recommending amendments to the language included in grant agreements with local governments for the distribution of ARPA funds under the Health Communities Plan. The amendatory language corrects references to ARPA regulatory provisions which must be updated to accurately reflect the county’s plan to process the expenditures as revenue replacement. This change significantly reduces the compliance requirements placed upon the county, OCPR as program administrator and the local government grantees. The amendments do not change the scope or amount of previously approved grants under the program. Updated grant agreements are needed for two communities – Pontiac and Hazel Park. The attached revised Exhibit B documents address the needed amendment language. ATTACHMENTS 1.Revised Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project. 2.Revised Grant Agreement with the City of Hazel Park for the Hazel Park Community Center Improvement Project MOTION Move to recommend to the Board of Commissioners approval of the attached Revised Grant Agreements with the City of Pontiac for the Crystal Lake Park Revitalization Project and with the City of Hazel Park for the Hazel Park Community Center Improvement Project. RETURN TO AGENDA Page 1 of 7 This Agreement is between the City of Hazel Park, 111 East Nine Mile Road, Hazel Park, MI 48030 (hereinafter “Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”). Introduction A.On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law. Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603, establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was allocated $244,270,949.00 in LFRF monies. B.The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role that parks, trails, and natural spaces play in supporting mental and physical health. C.The United States Department of Treasury issued the Final Rule on April 1, 2022 and other guidance for qualified uses of LFRF monies. Those qualified uses include park improvements that serve residents and communities that were disproportionately impacted by the negative effects of the COVID-19 Pandemic. Oakland County has determined that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under ARPA. D.The revenue loss eligible use category provides recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue due to the pandemic. E.Accordingly, the Oakland County Board of Commissioners appropriated 15 million dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by OCPRC. F.The Plan is a comprehensive approach, using LFRF monies, to fund park improvements in areas disproportionally impacted by the COVID 19 pandemic. G.Part of the Plan includes a one-time park improvement grant for Grantee. In consideration of the mutual promises, obligations, representations, and assurance in this Agreement, the Parties agree to the following: Project Title (“Project”—which is described in Exhibit A): Hazel Park Community Center Modernization Project Grant Amount (“Grant Amount”): $300,000 Local Match Amount (“Match Amount”): Not Applicable—No local match required Total Project Amount: $500,000 Healthy Communities Park and Outdoor Recreation Investment Plan Grant Agreement Page 2 of 7 Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the Agreement] End Date: December 31, 2026 By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: ___________________________________________ Name: Date Title: ___________________________________________ Name: Date Title: County of Oakland: ___________________________________________ David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: ___________________________________________ Gary McGillivray, Chairperson Date Oakland County Parks and Recreation Commission 1.Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2.Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact Page 3 of 7 2.1.1. Organization: City of Hazel Park 2.1.2. Name/Title: Sareen Papakhian, Director of Recreation 2.1.3. Address: 111 East Nine Mile Road, Hazel Park, MI 48030 2.1.4. Telephone Number: 248-547-5535 2.1.5. E-Mail Address: hprecreation@hazelpark.org 2.2. OCPRC Contact 2.2.1. Name/Title: Donna Folland / Supervisor – Planning and Resource Development 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-736-9087 2.2.4. E-Mail Address: follandd@oakgov.com 3.Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee shall complete the Project and expend the Grant Amount within the Project Period. 4.Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation on forms provided by OCPRC, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5.OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. 5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCRPC. 5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project described in Exhibit A. Page 4 of 7 5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC’s claims against Grantee. 6.Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement, including but not limited to, construction of the Project according to the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and rules. 6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this Agreement. 6.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 6.4. Grantee shall have control of the real property upon which the Project is located through fee simple title, lease, or other recorded interest or have written permission from the owner of such real property to complete the Project. 6.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 6.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.8. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. Page 5 of 7 6.9. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.10. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.11. Grantee shall be solely responsible for the operation, maintenance, and repair of the Project subject to this Agreement. 6.12. Grantee shall expend the entire Grant Amount under this Agreement by the Agreement End Date. Any portion of the Grant Amount not used by that date must be returned to OCPRC. 6.13. All records related to the Project must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 6.14. Grantee shall install a sign at the Project site stating that the Project or a portion of the Project was paid for with monies provided by Oakland County and OCPRC. OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the Project site for a minimum of five (5) years. 7. Liability. 7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project, involves associated Project activities, or that involves title, ownership, or other rights to the real property upon which the Project is located. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental service and function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity of either Party. 8. Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self- insurance for construction and/or operation of the Project. Page 6 of 7 9.Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 10.Termination. 10.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 10.1.1. Terminate this Agreement; 10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects with OCPRC until the violation is resolved to the satisfaction of OCRPC; 10.1.3. Withhold action on all pending and future grant applications submitted by Grantee to OCPRC; 10.1.4. Require repayment of grant funds already paid to Grantee under this Agreement; and/or 10.1.5. Require specific performance of the Agreement. 10.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 11.Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12.Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. 13.Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 14.Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 15.Changes/Amendments. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 7 of 7 16.Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. 17.Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 18.Counterparts. This Agreement may be executed in one or more counterparts, including facsimile or electronic copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 19.Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the Parties other than are herein set forth. In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces. Within this OCPR Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Program, funds have been allocated for grants to communi�es iden�fied by the Oakland County Board of Commissioners for local park and outdoor recrea�on projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy Communi�es Grant Steps Complete grant project descrip�on form – will be atached to Grant Agreement as Exhibit A Execute Grant Agreement by City and Oakland County) Release of grant funds to community (50% Upon execu�on of grant agreement and 50% upon Project comple�on) Schedule quarterly status reports July 31, 2026 – Deadline to submit final report to OCPR December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I.Applicant Informa�on Project Title: Hazel Park Community Center Moderniza�on Project Oakland County City, Village, or Township Name: City of Hazel Park Name of Primary Grant Contact: Sareen Papakhian, Director of Recrea�on Primary Contact Phone: 248-547-5535 Primary Contact Email: hprecrea�on@hazelpark.org Exhibit A Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Project Descrip�on II.Financial Informa�on Total Project Budget: $__500,000________________ OCPR Healthy Communi�es Grant: $ 300,000 Remaining Project Budget: $_200,000__________________ Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy Communi�es Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy Communi�es Grant $ 300,000 Oakland County Board of Commissioners Senior Grant $ 200,000 $ $ $ Total Project Budget $ 500,000 Detail Scope: In the table below, indicate scope items for the project, including any con�ngency and design fees and es�mated costs. Scope Item Quan�ty Amount AKA ARCHITECTS- OFFICE UPGRADES 1 $ 500,000 •HVAC improvements $ •Flooring updates $ •ADA -compliant doors $ •Bathroom improvements $ •Office upgrades for OCPR $ Total Project Budget $ 500,000 III.Project Descrip�on 1.Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and Recrea�on Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applica�on PDF document. (100 word maximum) Hazel Park’s 2020 Parks and Recrea�on Master Plan contains several goals and objec�ves that intend to provide an opera�onal framework for future decisions related to the provision of parks and recrea�on. Goal 7 is: improve the quality and number of services, ac�vi�es, and programs for seniors and adults 55 and over to meet the social, educa�onal, health, recrea�onal, and social service needs of the city’s growing senior popula�on. This project’s planned upgrades to the Hazel Park Community Center would allow an increase in the level of senior ac�vi�es and programs. 2. Describe the physical loca�on of the proposed project and ownership of the property. (100 words max) The physical loca�on is located on 620 W. Woodward Height, Hazel Park, MI 48030. The owner of the property is the City of Hazel Park. 3. Describe the project design and why it was chosen. (250 words max) As part of the Healthy Communi�es Park and Outdoor Recrea�on Investment Plan, the Oakland County Parks and Recrea�on Commission has awarded the City of Hazel Park a grant of $300,000 for Community Center improvements. These improvements will include updates to the Hazel Park Community Center Art Room. The updated room will be leased as Oakland County Parks and Recrea�on's outreach office in southern Oakland County, incorpora�ng window improvements, reac�va�on of the service window, and HVAC improvements. The lease of this space to the County shall be accomplished through a separate lease agreement executed between Hazel Park and the County. Remaining grant funds will be used to con�nue the overall improvement of the Hazel Park Community Center, including but not limited to HVAC improvements, flooring, ADA doors, and bathroom improvements. 4. Does the project posi�vely impact equity and jus�ce and/or provide parks and recrea�on services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max) The project posi�vely impacts equity and jus�ce by furthering the quality of a community center located in an underserved community. Hazel Park residents have lower levels of educa�onal atainment than residents of Oakland County with just 16.6% of the community holding a bachelor’s degree or higher compared to 48.0% county wide. The City of Hazel Park is also a less affluent community with a median household income of $50,871, which is 41 percent lower than Oakland County’s median household income of $86,275. Addi�onally, the poverty rate for adults in Hazel Park is 17.1%, more than double the County’s poverty rate (7.5%). The requested funds would help fulfill the intent of the Healthy Communi�es Park and Outdoor Recrea�on Investment Plan to revitalize and enhance parks located in or servicing residents of communi�es most impacted by the pandemic; improve physical and mental health, social connec�vity, and quality of life of residents; and address barriers to equitable access and use of quality park and recrea�on opportuni�es for residents of all ages and abili�es. 5. Does the project consider sustainable design/construc�on prac�ces and help build community resilience and adapta�on to climate change? If so, please summarize here. (250 words max) Climate adapta�on and resilience in the project can be seen in the upgrades being made to the HVAC system, which will allow for the community center to con�nue to be a “cooling/warming center,” which gives the community a safe environment when there are extreme weather events. 6. Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max) The project will increase access to public spaces that will result in beter u�liza�on and more op�ons for the residents of Hazel Park. By incorpora�ng ADA-compliant upgrades, the project goal will further access for all- which will result in the greater social health of the community. 7. Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) The Senior Center facility will con�nue to be managed and maintained for the long-term by the City of Hazel Park, as it has since 1955. The project will be executed by the City of Hazel Park recrea�on department. Equipment needs will be addressed by the department of public works in coopera�on with the department of recrea�on. 8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max) The project will meet ADA guidelines. One principal that will be incorporated into the project is the installa�on of ADA-compliant doors. IV. Atachments 1. Project loca�on map 2. Site plan or site map – See next page 3. Op�onal leters of support 4. Op�onal Other Materials – e.g., design drawings/specifica�ons, photographs with cap�ons, etc. Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact Informa�on: Donna Folland Supervisor – Planning and Resource Development (248) 736-9087 follandd@oakgov.com Atachment – Hazel Park Community Center Improvements Schema�c Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1. Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a. GRANTEE UNIQUE ENTITY IDENTIFIER: 010874691 b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d. FEDERAL AWARD DATE: May 28, 2021 e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2. Grantee Affirmations: a. Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b. Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c. Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23 Page 1 of 7 This Agreement is between the City of Pontiac, 47450 Woodward Avenue, Pontiac, MI 48342 (hereinafter “Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”). Introduction A. On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law. Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603, establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was allocated $244,270,949.00 in LFRF monies. B. The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role that parks, trails, and natural spaces play in supporting mental and physical health. C. The United States Department of Treasury issued the Final Rule on April 1, 2022 and other guidance for qualified uses of LFRF monies. Those qualified uses include park improvements that serve residents and communities that were disproportionately impacted by the negative effects of the COVID-19 Pandemic. Oakland County has determined that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under ARPA. D. The revenue loss eligible use category provides recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue due to the pandemic. E. Accordingly, the Oakland County Board of Commissioners appropriated 15 million dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by OCPRC. F. The Plan is a comprehensive approach, using LFRF monies, to fund park improvements in areas disproportionally impacted by the COVID 19 pandemic. G. Part of the Plan includes a one-time park improvement grant for Grantee. In consideration of the mutual promises, obligations, representations, and assurance in this Agreement, the Parties agree to the following: Project Title (“Project”—which is described in Exhibit A): Grant Amount (“Grant Amount”): $500,000 Local Match Amount (“Match Amount”): Not Applicable—No local match required Total Project Amount: $500,000 Healthy Communities Park and Outdoor Recreation Investment Plan Grant Agreement Page 2 of 7 Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the Agreement] End Date: December 31, 2026 By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: ___________________________________________ Tim Greimel, Mayor Date City of Pontiac ___________________________________________ Name: Date Title: County of Oakland: ___________________________________________ David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: ___________________________________________ Gary McGillivray, Chairperson Date Oakland County Parks and Recreation Commission 1. Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact Page 3 of 7 2.1.1. Organization: City of Pontiac 2.1.2. Name/Title: Alexandra Borngesser / Director of Grants & Philanthropy 2.1.3. Address: 47450 Woodward Avenue, Pontiac, MI 48342 2.1.4. Telephone Number: 248-758-3327 2.1.5. E-Mail Address: aborngesser@pontiac.mi.us 2.2. OCPRC Contact 2.2.1. Name/Title: Donna Folland / Supervisor – Planning and Resource Development 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-736-9087 2.2.4. E-Mail Address: follandd@oakgov.com 3. Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee shall complete the Project and expend the Grant Amount within the Project Period. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation on forms provided by OCPRC, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. 5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCRPC. 5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project described in Exhibit A. Page 4 of 7 5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement, including but not limited to, construction of the Project according to the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and rules. 6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this Agreement. 6.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 6.4. Grantee shall have control of the real property upon which the Project is located through fee simple title, lease, or other recorded interest or have written permission from the owner of such real property to complete the Project. 6.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 6.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.8. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. Page 5 of 7 6.9. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.10. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.11. Grantee shall be solely responsible for the operation, maintenance, and repair of the Project subject to this Agreement. 6.12. Grantee shall expend the entire Grant Amount under this Agreement by the Agreement End Date. Any portion of the Grant Amount not used by that date must be returned to OCPRC. 6.13. All records related to the Project must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 6.14. Grantee shall install a sign at the Project site stating that the Project or a portion of the Project was paid for with monies provided by Oakland County and OCPRC. OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the Project site for a minimum of five (5) years. 7. Liability. 7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project, involves associated Project activities, or that involves title, ownership, or other rights to the real property upon which the Project is located. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental service and function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity of either Party. 8. Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self- insurance for construction and/or operation of the Project. Page 6 of 7 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 10. Termination. 10.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 10.1.1. Terminate this Agreement; 10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects with OCPRC until the violation is resolved to the satisfaction of OCRPC; 10.1.3. Withhold action on all pending and future grant applications submitted by Grantee to OCPRC; 10.1.4. Require repayment of grant funds already paid to Grantee under this Agreement; and/or 10.1.5. Require specific performance of the Agreement. 10.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 11. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. 13. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 14. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 15. Changes/Amendments. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 7 of 7 16. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. 17. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 18. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile or electronic copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 19. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the Parties other than are herein set forth. In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces. Within this OCPR Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Program, funds have been allocated for grants to communi�es iden�fied by the Oakland County Board of Commissioners for local park and outdoor recrea�on projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy Communi�es Grant Steps  Complete grant project descrip�on form – will be atached to Grant Agreement as Exhibit A  Execute Grant Agreement by City and Oakland County)  Release of grant funds to community (50% Upon execu�on of grant agreement and 50% upon Project comple�on)  Schedule quarterly status reports  July 31, 2026 – Deadline to submit final report to OCPR  December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I. Applicant Informa�on Project Title: Crystal Lake Park Revitaliza�on Oakland County City, Village, or Township Name: City of Pon�ac Name of Primary Grant Contact: Alexandra Borngesser, Director of Grants & Philanthropy, City of Pon�ac Primary Contact Phone: 248-758-3327 Primary Contact Email: aborngesser@pon�ac.mi.us Exhibit A Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Project Descrip�on II. Financial Informa�on Total Project Budget: $499,249 OCPR Healthy Communi�es Grant: $ 500,000 Remaining Project Budget: $0 Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy Communi�es Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy Communi�es Grant $ 500,000 $ $ $ $ Total Project Budget $500,000 Detail Scope: In the table below, indicate scope items for the project, including any con�ngency and design fees and es�mated costs. Scope Item Quan�ty Amount New site plan for park w/ waterfront ac�vi�es & canoe/kayak launch 1 $30,000 Restore & improve boat launch and lake access 1 $40,000 Install Crystal Lake historical marker 1 $4,000 Install new park entry sign 1 $14,000 Install new benches & picnic tables 1 $75,000 Picnic Shelter 1 $57,800 Walking path along waters edge w/ mile/kilometer markers 1 $105,000 Create natural vegeta�ve buffer at edge of Crystal Lake 1 $20,000 Mobiliza�on 1 $17,290 10% Con�ngency 1 $36,309 Professional Engineering (10%) 1 $39,940 Construc�on Engineering (15%) 1 $59,910 Total Project Budget $499,249 III. Project Descrip�on 1. Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and Recrea�on Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applica�on PDF document. (100 word maximum) In the City of Pontiac’s Parks and Recreation Master Plan you will see improvements identified for Crystal Lake Park that are aligned with the improvements outlined in the budget above. Please find the City of Pontiac Parks and Recreation Master Plan here: https://files4.1.revize.com/pontiac/PontiacParkRecMasterPlan2021_2025Final.pdf 2. Describe the physical loca�on of the proposed project and ownership of the property. (100 words max) Crystal Lake Park can be identified as PIN: 14-32-302-011. This property is owned by the City of Pontiac. 3. Describe the project design and why it was chosen. (250 words max) The City of Pontiac is requesting this funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for revitalization at the site for recreation and green space. Park upgrades include creating a site plan with waterfront actives and canoe/kayak launch, restoring the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the water’s edge, and natural vegetative buffers. 4. Does the project posi�vely impact equity and jus�ce and/or provide parks and recrea�on services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max) Pontiac is the county seat centrally located in Oakland County, one of the wealthiest, highest educated counties in the nation. The stark contrast in poverty and environmental conditions between neighboring cities has resulted in lower quality of life and life expectancy for Pontiac residents for decades. Like many urban and disenfranchised communities, the ongoing impact of systemic racism through local, state, and national policies continues to plague Pontiac’s progress today, including elements like redlining, biased planning throughout “Urban Renewal”, and various other areas. However, Pontiac also has unique pieces that led to further inequities beyond other cities which has led to white and affluent residents leaving the City in Pontiac’s own version of “White Flight” into nearby communities through suburban investment and the subsequent disinvestment in the urban core. This led to a drought of meaningful engagement and investment in Pontiac for decades. The City of Pontiac is a historically disadvantaged community in an area of persistent poverty. From these designations alone, it is simple to predict that the Pontiac community was, and continues to be, disproportionately impacted by COIVD-19. Extensive data demonstrates extensive disparities in social determinants of health and health outcomes experienced by Pontiac residents over decades of structural racism and disinvestment. Pontiac, comprised of roughly 61,000 residents, has a primarily Black/African American community (49.6%), and 19.1% of residents identifying as Hispanic/Latinx. Over 27% of the residents live in poverty. Approximately 11% of the population in the City of Pontiac are 65 years of age or older. There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are feeling the mental health effects of the pandemic most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others. The requested funds in the City will be applied to mitigate the impact of COVID-19 on 61,000 Pontiac Residents. These resources have the propensity to improve and repair the community ecosystem in Pontiac and will ultimately change the trajectory of quality of life for 61,000 residents—improving equity and justice for Pontiac. 5. Does the project consider sustainable design/construc�on prac�ces and help build community resilience and adapta�on to climate change? If so, please summarize here. (250 words max) Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of reclaiming and restoring Crystal Lake Park and the shore are invaluable and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment, all of which will bear fruit for the City of Pontiac and neighboring communities to indulge. 6. Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max) There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are also feeling the mental health effects most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The pandemic also impacted access to affordable childcare and reliable transportation. All of the aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others – something that was missing while COVID- 19 restrictions were in place. The aforementioned factors have, and will continue to, impact the Pontiac Residents. 7. Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) Future park improvements will be made through the City’s general operating budget and future grant revenue. Park maintenance will be sustained through the City’s general operating budget. 8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max) Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. IV. Atachments 1. Project loca�on map 2. Site plan or site map 3. Op�onal leters of support 4. Op�onal Other Materials – e.g., design drawings/specifica�ons, photographs with cap�ons, etc. Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact Informa�on: Donna Folland Supervisor – Planning and Resource Development (248) 736-9087 follandd@oakgov.com DISTRICT 1 CRYSTALLAKEPARK C I T Y O F P O N T I A C P A R K S A N D R E C R E A T I O N Introduction Pontiac Snapshot Crystal Lake Park Cost Estimates Table of Contents T H E CI T Y O F P O N T I A C 01 02 03 Crystal Lake Park Improvements 04 05 Introduction A NEW VISION FOR A VIBRANT AND SUSTAINABLE PARK SYSTEM IN THE CITY OF PONTIAC The City of Pontiac is requesting funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and lake shore, improving the ecology of the lake and surrounding area, and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of redeveloping and restoring Crystal Lake Park are invaluable, and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment. THE CITY OF PONTIAC T H E CI T Y O F P O N T I A C Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Without Assistance, Crystal Lake Park will continue to remain closed, blighted, and subject to the ongoing attraction of debris and vagrancy. It is well understood economic principal that distressed and vacant property is a negative factor in property valuation, rent escalation, safety, and quality of life. The status quo of Crystal Lake Park means a continuation of a less than positive influence upon the City of Pontiac. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for redevelopment at the site for recreation and green space. Potential park upgrades include creating a site plan for the park with waterfront actives and canoe/kayak launch, restoring and improving the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the waters edge, and natural vegetative buffers. Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake and river water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. COUNCILWOMAN MELANIERUTHERFORD T H E CI T Y O F P O N T I A C CITY OF PONTIAC DISTRICT 1 P O P U L A T I O N The City of Pontiac is the home of roughly 61,000 residents, a myriad of corporations, non-profits, and small businesses. I N C O M E & E M P L O Y M E N T The median household income in Pontiac is $34,676. 60% of Pontiac residents are currently in the civilian labor force and 28% of residents are currently living below the poverty line. A G E & A C C E S S I B I L I T Y Presently, 25% of Pontiac residents are under the age of 18 and 17% of residents under the age of 65 identify as persons with disabilities. P A R K L A N D In total, the City of Pontiac owns 36 public parks and/or recreational facilities, totaling 530.26 acres of land. This includes 8 community parks, 10 neighborhood parks, 13 mini parks, and 2 linear parks CRYSTAL LAKE PARK T H E CI T Y O F P O N T I A C Park Entryway Fishing Pier 1. 2. The park is located in district one, is roughly 43 acres, and currently has an accessibility rating of 1. T HE C I T Y O F P O NT I A C CRYSTAL LAKE PARK CRYSTAL LAKE PARK IS LOCATED ON THE NORTHERN SHORES OF CRYSTAL LAKE IN THE SOUTHWESTERN PORTION OF THE CITY. Reccomended upgrades Create a new site plan for the park with waterfront activities and canoe/kayak launch Restore and improve boat launch and lake access site Install Crystal Lake historical marker Keep public access at the park Install new park entry sign New benches and picnic tables Picnic Shelter Walking path along waters edge with mile/kilometer markers Create a natural vegetative buffer at edge of Crystal Lake to reduce stormwater runoff Discourage area residents and park visitors from feeding the wildlife and water fowl Explore adding additional park amenities and public features THE CITY OF PONTIACTHANKS YOU FOR YOURCONTINUED PARTNERSHIP. Contact Alexan dra Borng esse r 14 7 4 5 0 Woo dwa rd Aven ue P ontiac M I 48342 www.pont iac.m i.u s abo r ngess er@po nti a c .m i.us 248 -758-3327 Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1. Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a. GRANTEE UNIQUE ENTITY IDENTIFIER: ECYJEM17LPN1, DUNS: 831471144 b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d. FEDERAL AWARD DATE: May 28, 2021 e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2. Grantee Affirmations: a. Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b. Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c. Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23 Oakland County Parks and Recreation Commission Memo Agenda #: 10 Department: Administration From: Chris Ward, Director Subject: Grant Agreement with the City of Oak Park for Farmers Market Project (ARPA) INTRODUCTION AND HISTORY  Last October, the Board of Commissioners and the Parks and Recreation Commission (OCPRC) approved the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) dedicating American Rescue Plan Act Local Fiscal Recovery Fund (LFRF) and OCPRC funds to support park improvement projects located in areas most disproportionally impacted by the COVID 19 pandemic. This Plan included provisions to utilize federal funds for direct financial assistance for targeted equity priority local governments to support community park improvement capital projects under grant agreements administered by OCPRC. The City of Oak Park has submitted a proposal to utilize their portion of grant funding to construct a Farmers Market structure at their central campus, which is also the location of City Hall and David Shepherd Park. The Farmers Market is part of a larger community “Event Hub” project that will be a four-season facility with a commercial kitchen for cooking and nutrition classes. It will provide a safe environment for a variety of programs and gatherings with a variety of partners. The City is still in the process of securing funding for the larger project. The Farmers Market has a total project cost of $3.6M. In addition to the OCPRC Healthy Communities $500,000 grant, the City has committed funding of $250,000 (Oakland County Senior Center Grant) and $2,950,000 (City of Oak Park Recreation Fund). Under the terms of the grant agreement the City will be responsible for completing the projects within the requirements of the ARPA guidelines and be open to public use by December 31, 2026. 50% of the grant funds will be disbursed following execution of the agreement and the remaining 50% will be disbursed upon project completion. The City’s proposal and related supporting documents follow. RECOMMENDED MOTION:  Move to recommend to the Board of Commissioners approval of the Grant Agreement with the City of Oak Park for the City of Oak Park Community Event Hub – Farmers Market Structure Project. RETURN TO AGENDA Page 1 of 7 This Agreement is between the City of Oak Park, 14000 Oak Park Blvd, Oak Park, MI 48237 (hereinafter “Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”). Introduction A.On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law. Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603, establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was allocated $244,270,949.00 in LFRF monies. B.The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role that parks, trails, and natural spaces play in supporting mental and physical health. C.The United States Department of Treasury issued the Final Rule on April 1, 2022 and other guidance for qualified uses of LFRF monies. Those qualified uses include park improvements that serve residents and communities that were disproportionately impacted by the negative effects of the COVID-19 Pandemic. Oakland County has determined that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under ARPA. D.The revenue loss eligible use category provides recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue due to the pandemic. E.Accordingly, the Oakland County Board of Commissioners appropriated 15 million dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by OCPRC. F.The Plan is a comprehensive approach, using LFRF monies, to fund park improvements in areas disproportionally impacted by the COVID 19 pandemic. G.Part of the Plan includes a one-time park improvement grant for Grantee. In consideration of the mutual promises, obligations, representations, and assurance in this Agreement, the Parties agree to the following: Project Title (“Project”—which is described in Exhibit A): The City of Oak Park Community Event Hub – Farmers Market Structure Grant Amount (“Grant Amount”): $500,000 Local Match Amount (“Match Amount”): Not Applicable—No local match required Total Project Amount: $3,700,000 Healthy Communities Park and Outdoor Recreation Investment Plan Grant Agreement Page 2 of 7 Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the Agreement] End Date: December 31, 2026 By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: ___________________________________________ Name: Date Title: County of Oakland: ___________________________________________ David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: ___________________________________________ Gary McGillivray, Chairperson Date Oakland County Parks and Recreation Commission 1.Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2.Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact 2.1.1. Organization: City of Oak Park 2.1.2. Name/Title: Crystal VanVleck, Deputy City Manager of Community Services 2.1.3. Address: 14000 Oak Park Blvd, Oak Park, MI 48237 2.1.4. Telephone Number: 248-691-7410 Page 3 of 7 2.1.5. E-Mail Address: cvanvleck@oakparkmi.gov 2.2. OCPRC Contact 2.2.1. Name/Title: Donna Folland / Supervisor – Planning and Resource Development 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-736-9087 2.2.4. E-Mail Address: follandd@oakgov.com 3.Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee shall complete the Project and expend the Grant Amount within the Project Period. 4.Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation on forms provided by OCPRC, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5.OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. 5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCRPC. 5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project described in Exhibit A. 5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC’s claims against Grantee. Page 4 of 7 6.Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement, including but not limited to, construction of the Project according to the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and rules. 6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this Agreement. 6.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 6.4. Grantee shall have control of the real property upon which the Project is located through fee simple title, lease, or other recorded interest or have written permission from the owner of such real property to complete the Project. 6.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 6.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.8. OCPRC reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the Project. 6.9. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. 6.10. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. Page 5 of 7 6.11. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.12. Grantee shall be solely responsible for the operation, maintenance, and repair of the Project subject to this Agreement. 6.13. Grantee shall expend the entire Grant Amount under this Agreement by the Agreement End Date. Any portion of the Grant Amount not used by that date must be returned to OCPRC. 6.14. All records related to the Project must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 6.15. Grantee shall install a sign at the Project site stating that the Project or a portion of the Project was paid for with monies provided by Oakland County and OCPRC. OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the Project site while the Project exists. 7.Liability. 7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project, involves associated Project activities, or that involves title, ownership, or other rights to the real property upon which the Project is located. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental service and function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity of either Party. 8.Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self- insurance for construction and/or operation of the Project. 9.Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily Page 6 of 7 completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 10.Termination. 10.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 10.1.1. Terminate this Agreement; 10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects with OCPRC until the violation is resolved to the satisfaction of OCRPC; 10.1.3. Withhold action on all pending and future grant applications submitted by Grantee to OCPRC; 10.1.4. Require repayment of grant funds already paid to Grantee under this Agreement; and/or 10.1.5. Require specific performance of the Agreement. 10.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 11.Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12.Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. 13.Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 14.Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 15.Changes/Amendments. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 7 of 7 16.Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. 17.Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 18.Counterparts. This Agreement may be executed in one or more counterparts, including facsimile or electronic copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 19.Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the Parties other than are herein set forth. In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces. Within this OCPR Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Program, funds have been allocated for grants to communi�es iden�fied by the Oakland County Board of Commissioners for local park and outdoor recrea�on projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy Communi�es Grant Steps Complete grant project descrip�on form – will be atached to Grant Agreement as Exhibit A Execute Grant Agreement by City and Oakland County) Release of grant funds to community (50% Upon execu�on of grant agreement and 50% upon Project comple�on) Schedule quarterly status reports July 31, 2026 – Deadline to submit final report to OCPR December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I.Applicant Informa�on Project Title: The City of Oak Park Community Event Hub – Farmers Market Structure Oakland County City, Village, or Township Name: City of Oak Park Name of Primary Grant Contact: Crystal VanVleck, Deputy City Manager of Community Services Primary Contact Phone: 248-691-7410 Primary Contact Email: cvanvleck@oakparkmi.gov Exhibit A Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Project Descrip�on II.Financial Informa�on Total Project Budget: $ 3,700,000 OCPR Healthy Communi�es Grant: $ 500,000 Remaining Project Budget: $ 3,200,000 Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy Communi�es Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy Communi�es Grant $ 500,000 City of Oak Park Recrea�on Fund $2,950,000 Oakland County Senior Center Grant $250,000 Total Project Budget $3,700,000 Detail Scope: In the table below, indicate scope items for the project, including any con�ngency and design fees and es�mated costs. Scope Item Quan�ty Amount Farmers Market Event Hub Structure $3,700,000 Total Project Budget $3,700,000 III.Project Descrip�on 1.Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and Recrea�on Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applica�on PDF document. (100 word maximum) This project is iden�fied on page 65 of Oak Park’s newly updated Parks and Recrea�on Master Plan. The plan can be found here: htps://cms5.revize.com/revize/oakpark/docs/2022_1216%20ElevateOakPark_Report.pdf 2.Describe the physical loca�on of the proposed project and ownership of the property. (100 words max) The project will be located within the City’s central campus, an area that includes City Hall, the Oak Park Library, our Community Center and our largest community park, David Shepherd Park. Specifically, the project will be located on a large piece of open greenspace that sits between City Hall and the Oak Park Library. The land is owned by the City, and the address is 14100 Oak Park Blvd., Oak Park, MI 48237. 3.Describe the project design and why it was chosen. (250 words max) The project design and the reason for its selec�on are detailed in the response to ques�on 4. 4.Does the project posi�vely impact equity and jus�ce and/or provide parks and recrea�on services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max) Our community was adversely affected by the COVID-19 pandemic in a number of ways. With 13% of our community at or below the poverty rate, the COVID-19 pandemic worsened food insecurity in the Oak Park community, where it was already a serious concern. It also drama�cally affected and limited social cohesion and connec�vity to friends, neighbors and family for most residents. Many of our community members con�nue to feel unsafe par�cipa�ng in events or programs that cannot always provide adequate social distancing, or that are held indoors. This community event hub was designed with all of this in mind: Having the Farmer’s Market a four-season, permanent facility provides access to o�en subsidized locally grown Michigan produce in an open-air space that allows for social distancing. Having the commercial kitchen in the same loca�on as the Famers Market allows for cooking classes and nutri�on educa�on and increases the opportunity for hands-on experience in preparing healthy foods. Current Farmers Market partnerships will con�nue, including state subsidized food assistance. New partnerships will be developed to provide congregate meals for seniors. These partnerships may include but will not be limited to voca�onal and culinary schools, local hospitals, and food banks. The event hub/farmers market building will act as a year-round space that provides for open air when weather permits. This allows us to provide a safe environment for residents to par�cipate in a variety of programs and other gatherings. Programs will include physical fitness classes encouraging healthy lifestyles and social cohesion. We an�cipate that local Meals on Wheels will use the new facility as a distribu�on site, enabling meals to be delivered to homebound seniors and/or those with disabili�es. The Farmer’s Market is part of the City’s larger “Event Hub” project, which also includes a new amphitheater. This amphitheater will allow us to provide cultural programming in an outdoor se�ng, to ensure the safety of our residents. This new public space, as a whole will provide residents with a new space to gather, walk, and atend programs we have been unable to provide, safely. 5.Does the project consider sustainable design/construc�on prac�ces and help build community resilience and adapta�on to climate change? If so, please summarize here. (250 words max) Specific to the scope of this grant, the four-season building design of the Farmers Market Event Hub also aligns with sustainable design prac�ces, primarily due to the garage door features, which will result in significant energy conserva�on. The larger “Event Hub” project considers sustainable design prac�ces throughout. One of the strategic plan objec�ves of the City is to incorporate green infrastructure into all projects wherever possible. Therefore, it is a priority to include these aspects in the project where we can. Addi�onally, we plan to use na�ve plan�ngs throughout the landscaping. 6.Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max) Specific to the scope of this project, the Farmers Market Event Hub, will help draw residents to this new public space for the farmers market, wellness educa�on and programs. The commercial kitchen within will allow for cooking and nutri�on classes that will maximize efficiency of meal planning for those on a fixed monthly budget. These programs provide opportuni�es for healthy ea�ng and food access, which leads to improving individual health overall, increased sense of community and well-being through connectedness and social cohesion. Overall, we an�cipate the “Event Hub” becoming a place where community members meet and gather, ul�mately expanding the accessibility and inclusivity of programming for health and connec�vity of the Oak Park community. 7.Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) It will be managed and maintained by our Department of Public Works and will be staffed by our current recrea�on staff. 8.Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max) The larger “Event Hub” project will exceed ADA guidelines with 10 foot pathways throughout. We will also be looking at accessible ameni�es throughout the site. Lastly, the garage style doors of the four-season farmers market event hub building provides an addi�onal level of accessibility when weather is permi�ng IV.Atachments 1.Project loca�on map 2.Site plan or site map 3.Op�onal leters of support 4.Op�onal Other Materials – e.g., design drawings/specifica�ons, photographs with cap�ons, etc. Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact Informa�on: Donna Folland Supervisor – Planning and Resource Development (248)736-9087 follandd@oakgov.com Project Location Map City of Oak Park Farmers Market Community Event Hub and Amphitheater December 2022 Oak Park Blvd Co o l i d g e H i g h w a y Context Concept Plan A - Amphitheater •±25’ x ±30’ Covered Stage Area •Stage elevated ±3’ •Universal access to stage platform •Integrated AV Equipment B - Open Space •Site designed to universal design standards •Wide sidewalks, with seating •Site lighting •Integrated green stormwater management •Native and adapted landscape palette C - Event Hub •±5,000 SF Flexible Gathering Space •Roll-up Doors Connects Indoor and Outdoor space •Heated for Four Seasons Use •±1,500 SF Commercial Kitchen •Restrooms •Office and Storage •Integrated AV Equipment D - Memorial Garden •Peaceful Space for Respite •Ornamental Landscaping with Seating •Memorial Brick Pavers •Artistic Garden Portal Entrance Landscape Buffering C - Event Hub A - Amphitheater B - Open Space D - Memorial Garden Open Air Patio Entry Plaza Event Hub Drop-Off & Loading Protection of Existing Trees Green Stormwater Management Open Space Drop-Off & Loading Accessible Parking Landscaped Entrance with Sign Shepherd Park Library & Community Center Ice Arena Event Hub Site City Hall Oak Park High School N.T.S Future Ped. Connection Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1.Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a.GRANTEE UNIQUE ENTITY IDENTIFIER: EMJ3KP5S4516 b.FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c.CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d.FEDERAL AWARD DATE: May 28, 2021 e.THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f.INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g.DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2.Grantee Affirmations: a.Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b.Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c.Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23 Oakland County Parks and Recreation Commission Memo Agenda #: 11 Department: Administration From: Chris Ward, Director Subject: Interlocal Partnership Agreement with the City of Oak Park for a portion of Shepherd Park (ARPA) INTRODUCTION AND HISTORY  Funding was designated in the Health Communities Park and Outdoor Improvement Plan (ARPA) approved by the Parks Commission and Board of Commissioners last year for a partnership with the City of Oak Park to revitalize a portion of Shepherd Park and enter into an agreement to transition management and operations responsibilities in this area to Oakland County Parks. OCPR staff and representatives of the City of Oak Park have concluded negotiations on the terms of this agreement and are recommending its approval to the Parks Commission, City Council and Board of Commissioners. Shepherd Park is the largest municipal park located in the City of Oak Park and is very popular with area residents. The greater park incorporates 56.8 acres, including athletic fields, a pool, mini-golf, and an ice arena – facilities that will continue to be operated solely by the City. The 17.08-acre portion designated for the partnership between OCPR and the City is centered on the woods, walking trails, pavilions and playgrounds located in the northwest quadrant of the park. The wooded area within Shepherd Park will provide with a rare opportunity to enhance access and enjoyment of nature in an urban setting. Implementation of the agreement will result in a unique hybrid arrangement where both parties will co-exist within a popular well-established city park under a joint operations plan and sharing the costs associated with park management. The City will take primary responsibility for costs associated with day-to-day park maintenance, administration, and law enforcement. Oakland County Parks will assume the costs associated with capital management and improvement, planning, stormwater management, nature and special recreational programming and management of trails and natural resources. Under the terms of the agreement, Oakland County Parks will provide a flat payment of $50,000 annually (indexed to inflation) to defray a portion of the City’s operating costs. This cost sharing agreement will reduce our anticipated annual operating expenses by more than 50% (comparable to operations as an Oakland County Park). The structure of this partnership represents a creative new approach that has the potential of establishing a new model for agencies to collaborate to improve recreational opportunities in urban areas. Approval of the agreement by all parties will allow us to move forward with the final planning and design of the improvements in the park. An interim transition period for the parties to work together in anticipation of implementation of the agreement will end on June 30, 2024 (to concur with the City’s fiscal calendar). Our preliminary plans for the partnership area include development and improvement of trails, construction of a large destination nature-themed play area, repair and/or replacement of pavilions, and other improvements to park facilities and amenities. RETURN TO AGENDA RECOMMEND MOTION    Move to recommend approval of the Interlocal Partnership Agreement with the City of Oak Park for the management of a portion of Shepherd Park to the Board of Commissioners and authorize the Chairperson to execute the agreement following approval by all parties. Page 1 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) INTERLOCAL PARTNERSHIP AGREEMENT FOR A PORTION OF DAVID H. SHEPHERD PARK BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF OAK PARK This Agreement (the "Agreement") is made between the County of Oakland, a Constitutional and Municipal Corporation, 1200 North Telegraph, Oak Park, Michigan 48341 ("County"), by, through, and administered by its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”) and the City of Oak Park, 14000 Oak Park Boulevard, Oak Park, Michigan 48237 (“City”). County and the City may also be referred to jointly as "Parties". INTRODUCTION AND PURPOSE OF AGREEMENT. A. OCPRC created the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) that is a comprehensive approach, using the Coronavirus Local Fiscal Recovery Fund and OCPRC monies, to fund park improvements in areas most disproportionally impacted by the COVID 19 pandemic. These funds were leveraged by commitments from local governments with long term operational agreements/leases to facilitate the expansion of the OCPRC Park System to incorporate additional parks, including a park in the City. B. On September 7, 2022, the City and the County executed a letter of intent expressing a desire to negotiate a mutually acceptable agreement for the operation, management, planning, and maintenance of approximately 17.08 acres of real property currently known as a portion of Shepherd Park located in Oak Park, Michigan. C. In October 2022, the Oakland County Board of Commissioners appropriated 15 million dollars of Coronavirus Local Fiscal Recovery Fund monies, in Miscellaneous Resolution #22-338, to fund and support the Plan. D. To effectuate the Plan and the use of Coronavirus Local Fiscal Recovery Fund and OCPRC monies, the County and the City now enter into this Agreement, pursuant to Michigan law, for the purpose of delineating the duties and responsibilities between the Parties with respect to operation, management, planning, and maintenance of approximately 17.08 acres of real property currently known as a portion of Shepherd Park located in Oak Park, Michigan. The Parties agree to the following terms and conditions: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows. 1.1. Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification, amendment, addendum, or exhibit approved in accordance with Section 2. 1.2. Capital Improvement Project means a project that: (1) costs thirty thousand dollars ($30,000.00) or more and (2) extends the life cycle of an existing facility or asset; replaces, renovates, or remodels an existing facility or asset; or adds a new facility or asset. 1.3. City means the City of Oak Park, its Council, departments, divisions, elected and appointed officials, board members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors. 1.4. City Employee means any City employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether Page 2 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) such persons act or acted in their personal, representative, or official capacities). "City Employee" shall also include any person who was a City Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.5. Claims means any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law. 1.6. County means Oakland County, a Municipal and Constitutional Corporation, including, but not limited to, all of its departments, divisions, the County Board of Commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons’ successors. 1.7. County Employee means any County employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether such persons act or acted in their personal, representative, or official capacities). "County Employee" shall also include any person who was a County Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.8. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.9. Effective Date. the date all Parties sign the Agreement. 1.10. Exhibits means the following documents, which this Agreement includes and incorporates: 1.10.1. Exhibit A: describes and depicts the Premises. 1.11. OCPRC means the Oakland County Parks and Recreation Commission, as established by resolution of the Oakland County Board of Commissioners pursuant to Public Act 261 of 1965, MCL 46.351, et seq. 1.12. Park means the park operated and managed by the Parties on the Premises. 1.13. Park Fees and Charges means the following fees and charges: (1) equipment/facility rental fees, (2) event program fees, (3) sponsorship of events/programs by third parties, and (4) and all other fees and charges charged and collected by the City associated with the use of the Park. 1.14. Park Revenue means the monies generated from the Park Fees and Charges received by OCPRC and the City and grants, gifts, and donations received by OCPRC or by the City for the Park. 1.15. Premises means the real property that is described and depicted in Exhibit A. 1.16. Transition Period means a period of time commencing on the Effective Date and ending on June 30, 2024 or the date the City Council and the date the City Representative approves the Park Action Plan (as described in Section 4.7), whichever occurs last. Page 3 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) 2. AGREEMENT TERM/PROPERTY DESCRIPTION & TERMINATION. 2.1. Agreement Term. This Agreement shall commence on the Effective Date and end twenty (20) years from the Effective Date (“Initial Term”). On the date the Initial Term ends, this Agreement shall automatically renew, without action of either Party, for twenty (20) years (“Renewal Term”). However, if either Party provides written notice to the other Party, at least one hundred eighty (180) days before the end of the Initial Term, of its desire that the Agreement not renew, then the Agreement shall end on the last day of the Initial Term. The non-renewal of this Agreement pursuant to this Section shall not be deemed a termination of this Agreement under Section 2.7. The terms and conditions contained in this Agreement shall not change during the Renewal Term. The approval and terms of this Agreement and any amendments shall be entered in the official minutes of the governing bodies of each Party. An executed copy of this Agreement and any amendments shall be filed by the County Clerk with the Secretary of State. 2.2. Agreement Amendments. All amendments or modifications to this Agreement shall be in writing and approved and filed as set forth in Section 2.1. 2.3. Property Subject to Agreement. The City grants the County use of the Premises for the purposes and according to the terms and conditions set forth herein. 2.4. Use of Premises. On the date the Transition Period ends, OCPRC shall have care, control, and use of the Premises to operate, manage, plan, maintain, and improve the Premises for public recreation activities, as further described and delineated herein, and to provide other recreation activities mutually agreed upon by the Parties. OCRPC shall obtain the City’s prior consent, in writing, to use the Premises for any purpose not described herein, such consent shall be given by the City’s Representative. 2.5. Fee for Use of Premises. The County shall not pay a monetary fee for the use of the Premises. The Parties acknowledge that the services provided by the County during this Agreement are adequate consideration for this Agreement. 2.6. Designation of Park & Name of Park. During this Agreement, the Premises shall remain a City Park with the City Representative and the OCPRC Representative mutually agreeing to the naming of the area and facilities located within the designated portion of Shepherd Park. 2.7. Termination/Expiration. 2.7.1. Termination by the City. The City may terminate this Agreement, at any time, if OCPRC is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) OCPRC provided the City with information at any time during this Agreement that was false or fraudulent; or (3) OCPRC materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to OCPRC. 2.7.1.1. Termination by the City in Absence of Default/Breach. If the City terminates this Agreement, in absence of default or breach by OCPRC, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC with non-Coronavirus Local Fiscal Recovery Fund monies, on the date of the termination notice. Page 4 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) 2.7.1.2. Termination by the City for Default/Breach. If the City terminates this Agreement for default or breach by OCPRC, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2. Termination by OCPRC. OCPRC may terminate this, at any time, if the City is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) the City provided OCPRC with information, at any time during the Agreement term, that was false or fraudulent; (3) the City materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to the City. 2.7.2.1. Termination by OCPRC in Absence of Default/Breach. If OCPRC terminates this Agreement in absence of default or breach by the City, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2.2. Termination by OCPRC for Default/Breach. If OCPRC terminates this Agreement for default or breach of the City, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC, on the date of the termination notice. 2.7.3. Disposition of Personal Property Upon Expiration/Termination of Agreement. Upon expiration or termination, for any reason, of this Agreement each Party shall retain ownership of personal property purchased by them, unless the Parties agree in writing otherwise. “Personal property” does not include buildings or fixtures. 2.7.4. Condition of Park Upon Expiration/Termination of Agreement. Upon the expiration or termination of this Agreement, OCPRC shall cease all Park management and operation, surrender the Premises to the City, and cooperatively work with the City to transfer Park management and operation. 2.7.5. Payment for Non-Depreciated Capital Improvement Projects Upon Agreement Expiration. If the Agreement is not renewed at the end of the Initial Term for the Renewal Term, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC with non-Coronavirus Local Fiscal Recovery Fund monies, on the date the Agreement expires. Upon the expiration of the Renewal Term, the City shall not reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC. 3. TRANSITION PERIOD. 3.1. Transition Period. This Agreement includes a Transition Period. During the Transition Period, the Parties shall work cooperatively to facilitate the transfer of Park management and operations to OCPRC. 3.2. Park Information. 3.2.1. Grants & Endowments. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all grant agreements, endowment agreements, or Page 5 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) other agreements that impose restrictions and conditions upon the Premises and its use. 3.2.2 Agreements between the City and Third Parties. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all third party agreements relating to the use, management, or operation of the Premises, if any. OCPRC is not under any obligation to assume any third party agreements relating to the management or operation of the Premises. 3.3. Rights and Obligations During the Transition Period. 3.3.1. Park Operation and Maintenance During Transition Period. During the Transition Period, the City shall be responsible to operate and maintain the Park and to pay for all costs associated therewith. 3.3.2. County Right to Access and Perform Work on the Premises. During the Transition Period, the County may access the Premises to perform maintenance, restoration, repairs, and improvements to the Premises, mutually agreed to by the Parties in writing. 3.3.3. Premises Inspections. During the Transition Period, the County shall inspect the infrastructure and conditions of the Park, including but not limited to the condition of utilities and their connections, the parking lot, trees, restrooms, pavilions, playground equipment, trails and pathways. The inspection shall be codified in a document to illustrate the condition of the Premises at the end of the Transition Period. 3.3.4. Park Planning. During the Transition Period, the County shall: (1) assume primary responsibility for Park planning, (2) regularly consult with the City about such planning, and (3) organize at least two (2) community forums in the City during the Transition Period to hear suggestions from City residents. 3.3.5. Park Programming. During the Transition Period, OCPRC may organize and host mutually agreed upon recreation programs, events, volunteer activities, and other activities. 3.4. Environmental Condition. 3.4.1. Environmental Assessments. During the Transition Period, OCPRC shall examine the Premises and perform a Phase I Environmental Site Assessment (ESA), at its sole cost, and additional environmental assessments that OCPRC deems necessary, in its sole discretion and at its sole cost. 3.4.2. Copies of Environmental Assessments. OCPRC will provide the City with a copy of the Phase I ESA and any other environmental assessments. OCRPC shall take possession of the Premises subject to such Phase I ESA and other environmental assessments performed pursuant to this Section. 3.4.3. Termination Related to Environmental Assessments. Notwithstanding any other provision, OCPRC may terminate this Agreement prior to the end of the Transition Period, if OCPRC is not satisfied with the condition of the Premises as evidenced by the Phase I ESA or other environmental assessment performed pursuant to this Section. Page 6 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) 4. PARK GOVERANCE & OPERATIONS. 4.1. Agreement Administration. The City Manager or their successor or their written designee is the City’s Agreement Administrator (hereinafter “the City’s Representative”). The OCPRC Director or their successor or their written designee is OCPRC’s Agreement Administrator (hereinafter “OCPRC’s Representative”). Each Party must notify the other of their written designees. 4.2. Disputes. All disputes arising under or relating to the interpretation, performance, or nonperformance of this Agreement involving or affecting the Parties shall first be submitted to the City Representative and the OCRPC Representative for possible resolution. If the City Representative and the OCPRC Representative cannot resolve the dispute, then the dispute shall be submitted to the signatories (or their successors) of this Agreement for possible resolution. 4.3. Park Management and Operations. Except as otherwise provided by this Agreement, OCPRC shall manage and operate the Park in a manner consistent with other OCPRC Parks, OCPRC policies, the OCPRC 5-Year Parks and Recreation Master Plan (“OCPRC Master Plan”), and the plans and programs set forth and described herein. The OCPRC Master Plan can be found on the OCPRC website and includes the following core values: (a) Diversity, Equity, and Inclusion, (b) Health and Wellness, (c) Environmental Sustainability and Natural Resource Stewardship, and (d) Fiscal Responsibility and Organizational Excellence. OCPRC shall manage and operate the Park with OCPRC staff, volunteers, and contractors. 4.4. Park Improvement Projects. OCPRC shall be responsible to provide and perform (either directly or through third parties) improvements for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. All Capital Improvement Projects shall become an integral part of the Premises. No Capital Improvement Projects shall occur without the prior written approval of the City’s Representative, unless such Capital Improvement Project was included in the CIP. 4.5. Park Maintenance/Repairs. The responsibility for, provision of, and costs for Park maintenance and repairs shall be set forth in the Park Operations and Management Plan described in and required by this Section. 4.6. Park Utilities. The provision of and costs for utilities for the Park and Premises utilities shall be the responsibility of the City. 4.7. Park Action Plan. By December 31, 2023, OCPRC shall create a Park Action Plan. The Park Action Plan shall be created pursuant to OCPRC’s current policies and procedures, but shall include provisions related to Shepherd Park contained in the 2023 Oak Park Parks and Recreation Master Plan. Once completed, OCPRC shall submit the Park Action Plan to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative, which approval shall be in accordance with City policies and procedures. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Master Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. The Park Action Plan shall not be approved or implemented without prior written approval by the City. Modifications to the Action Plan shall be codified according to the procedures set Page 7 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) forth in this Section. 4.8. Park Operations and Management Plan. By the Agreement Effective Date, OCPRC shall create a Park Operations and Management Plan (“POMP”) addressing Park operations and forecasting Park maintenance projects for a five (5) year period. OCPRC shall be created pursuant to OCPRC’s current policies and procedures. Once completed, OCPRC shall submit the POMP to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative, which approval shall be in accordance with City policies and procedures. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Master Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. The POMP shall not be approved or implemented without prior written approval by the City. Modifications to the POMP shall be codified according to the procedures set forth in this Section. 4.9. Park Capital Improvement Plan. By December 31, 2023, OCPRC shall create a Park Capital Improvement Plan (“CIP”) forecasting Capital Improvement Projects for a five (5) year period. The CIP shall be created pursuant to OCPRC’s current policies and procedures and shall be included in OCPRC’s annual CIP. Once completed, OCPRC shall submit the CIP, applicable to the Park, to the City Representative for comments and recommendations. The Park Capital Improvement Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative. The City Representative shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the CIP. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the CIP. After receiving the City Representative’s written approval of the CIP, OCPRC shall commence to have the CIP adopted and implemented pursuant to its policies and procedures. Modifications to the CIP shall be codified according to the procedure set forth in this Section. 4.10. Park Access/Parking. The parties shall be responsible to determine how Park patrons will access the Park (ingress to and egress from the Park). This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. In no event shall any resident of the City incur any fee or charge for entering the Park or Premises or for parking their car in or on the Park or Premises. 4.11. Endangered Species. OCPRC acknowledges that the Premises or portions thereof may be subject to restrictions or closures, if endangered species are present. 4.12. Park Rules. During this Agreement, the Park and Premises shall be subject to City Rules and Regulations and City policies and procedures, except as otherwise provided by this Agreement. 4.13. Park Security. Security for the Park shall be provided by the City solely at its expense. 4.14. Signs. OCPRC shall be responsible for and is permitted to erect signs to identify the Park and features/structures located therein and to erect other signs that are typical and/or necessary at a public park of this nature. OCPRC shall seek the City’s input regarding the design of any new sign at the entrance to the Park. Page 8 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) 4.15. Volunteers. OCPRC will use volunteers at the Park in various capacities, including existing volunteers and volunteer groups. All volunteers providing volunteer service at the Park shall become part of OCPRC’s volunteer program. 4.16. Sponsorship of Events/Programs at Park by Third Parties. Without approval from the OCPRC, the City may solicit or accept sponsorship of events/programs at the Park by third- parties, pursuant to the City’s policies and procedures. 4.17. Use of Park by Third Parties. Notwithstanding any other provision in this Agreement, the City may license use of the Park to third parties for events or programs, without approval from and notification to OCPRC. The City shall allow such use via written agreement with the third party, pursuant to City policies and procedures. To avoid scheduling conflicts at the Park, all third parties desiring to use the Park for events or programs shall schedule such use through the City. The written agreement for use of the Park by third parties shall also include the County and OCPRC as an indemnified parties and additional insureds as well, if insurance is required. 4.18. Use of Park by the City/County. OCPRC may use the Park for OCPRC-sponsored events or programs at no cost, charge, or fee, if such use does not conflict with other scheduled events or programs. To avoid scheduling conflicts at the Park, OCPRC shall reserve use of the Park for its events or programs, through the City. OCPRC shall be responsible for all costs associated with the setup, operation, and cleanup of such events or programs. 5. PARK FINANCES. 5.1. Initial OCPRC Investment. The County shall make an initial investment of, not less than one million five hundred thousand dollars ($1,500,000.00), for Park operations, management, planning, maintenance, and improvements (“Initial Park Investment”). 5.2. Maintenance Fee. During this Agreement and if the POMP requires the City to provide and pay Park maintenance and/or utilities, OCPRC shall pay the City an annual Maintenance Fee of fifty thousand dollars ($50,000.00) on July 1st each year (“Maintenance Fee”). If the POMP does not require the City to pay for Park maintenance, and/or utilities, then OCPRC shall not pay the City the Maintenance Fee. The first year’s Maintenance Fee shall be prorated on a daily basis. The Maintenance Fee shall be increased every year by the Inflation Rate Multiplier as determined by the Tax Commission or the State of Michigan. The increase in the Maintenance Fee is to cover increased costs of labor and supplies. The Maintenance Fee shall be reviewed by the Parties any time there is a change to the POMP relating to the provision of maintenance and/or utilities to the Park. 5.3. Establishment of Park Fees & Charges. The City shall establish all Park Fees and Charges at the Park. The Park Fees and Charges shall be created, adopted, and implemented pursuant to the City’s current policies and procedures. Notwithstanding any other provision in this Agreement, at no time shall City Residents and Oakland County Residents be charged a fee for entry into the Park or the Premises or for parking at the Park or on the Premises. 5.4. Park Revenue. Subject to applicable law, all Park Revenue shall be paid to the City and shall be deemed the City’s revenue. The City shall record the monies of all Park Revenue according to generally accepted accounting principles. 5.5. Annual Accounting and Audits. OCPRC shall provide the City with an annual Page 9 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) accounting of Park Revenue consistent with OCPRC’s policies and procedures. The City has the right to annually review and audit OCPRC’s records related to Park Revenue. Upon request the City shall provide OCPRC with an accounting of Park Revenue consistent with City policies and procedures. OCPRC has the right to annually review and audit OCPRC’s records related to Park Revenue. 5.6. Park Grants. The Parties shall use their best efforts to work together to secure grant funding for Park expansion, development, improvements, operation, and maintenance. OCPRC shall work together to apply for and manage grants related to the Park. 6. ASSURANCES/LIABILITY/INSURANCE. 6.1. Title to Premises. The City warrants that it has fee simple title to the Premises and the authority to enter into this Agreement. The City, at its sole expense, shall defend (including payment of attorney fees) OCPRC against any Claim challenging the City’s right to execute this Agreement or OCPRC’s use of the Premises as set forth herein. 6.2. Liability for Claims. Except as otherwise provided herein, each Party shall be responsible for any Claims made against that Party by a third-party and for the acts or omissions of its agents, employees, volunteers, officers, or officials arising under or related to this Agreement. 6.3. Liability for Claims Prior to the Agreement Effective Date. The City shall be solely responsible for and shall defend (including payment of attorney fees) OCPRC against, at the City’s sole expense, any Claim that occurred prior to the Effective Date or that was incurred but not reported prior to the Effective Date. 6.4. Liability for Environmental Matters. Notwithstanding any other provision, OCRPC shall not be responsible to perform or pay for remediation or clean-up of any environmental contamination on or around the Premises, which existed on the Premises prior to the Effective Date and/or discovered by the Phase I ESA or any other environmental assessments performed pursuant to this Section 3. 6.5. Legal Representation. Except as provided herein, each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments and attorney fees, for any Claim that may arise from the performance of this Agreement. 6.6. Responsibility for Costs/Fines/Fees. Each Party shall be solely responsible for all costs, fines and fees associated with any acts or omissions by its employees, volunteers, officers, or officials arising under or related to this Agreement. 6.7. No Indemnification/Reimbursement. Except as otherwise provided for in this Agreement, neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. 6.8. Governmental Function/Reservation of Rights. Performance of this Agreement is a governmental function and government service. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 6.9. Limitation of Liability. In no event shall either Party be liable to the other Party or any other person, for any consequential, incidental, direct, indirect, special, and punitive or other damages arising out of this Agreement. Page 10 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) 6.10. Insurance. This Agreement does not require either Party to obtain insurance to cover loss exposures associated with this Agreement and the Park. Each Party is solely responsible to determine whether it will obtain insurance, and in what amounts, to cover loss exposures associated with this Agreement and the Park; except that if the City purchases a special event insurance policy for use the Premises, for whatever reason, then the City shall name the County and its boards, commissions, elected and appointed officers/officials, employees, and volunteers as “additional insureds” on such policy. If the County purchases general liability insurance covering the Premises, including for special events, then the County shall name the City and its employees, agents and volunteers as “additional insureds” on such policy. 6.11. Waste. OCPRC shall not commit or allow to be committed any waste or nuisance on the Premises and will not use, or allow the Premises to be used, for any unlawful purpose. 6.12. Compliance with Laws. 6.12.1. OCPRC shall comply with all applicable federal, state, or local laws, regulations, rules, and ordinances related to the operation, management, planning, maintenance, and improvement of the Premises and Park. OCPRC shall obtain any necessary permits regarding its use of the Premises. 6.12.2. OCPRC acknowledges that any violations of the federal, state, or local regulations or convictions of any resource violations may be considered a default by OCPRC and the City may terminate this Agreement, as provided herein. 6.12.3. The Parties acknowledge that the Initial Park Investment are monies from the Coronavirus Local Fiscal Recovery Fund allocated to the County pursuant to the American Rescue Plan Act of 2021. The County has determined that the work to be performed with the Initial Park Investment are government services that fit into the loss revenue eligible use category under the Department of Treasury Final Rule implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan of 2021. 31 CFR §35.6(d) (2023). 6.13. Authorization. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7. GENERAL TERMS AND CONDITIONS. 7.1. No Interest in Premises. Through this Agreement, OCPRC shall have no title interest in and/or to the Premises or any portion thereof and has not, does not, and will not claim any such title or any easement over the Premises. 7.2. Delegation or Assignment. Neither Party shall delegate or assign any obligations or rights under this Agreement without the prior written consent of the other Party. For purposes of this Section, consent for the County shall be given by the OCPRC Director or his/her successor and consent for the City shall be given by the City Representative. 7.3. No Employee-Employer Relationship. Nothing in this Agreement shall be construed as creating an employer-employee relationship between County and the City. 7.4. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual Page 11 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) right or benefit, right to indemnification, right to subrogation, and/or any other right in favor of any other person or entity. 7.5. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 7.6. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 7.7. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural, any reference to gender, and any use of the nominative, objective or possessive case in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 7.8. Force Majeure. Notwithstanding any other term or provision of this Agreement, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, floods, fire, explosion, vandalism, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, other labor difficulties, or any law, order, regulation, direction, action, or request of the United States government or of any other government. Reasonable notice shall be given to the affected Party of any such event. 7.9. Notices. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (i) the date of actual receipt; (ii) the next business day when notice is sent express delivery service or personal delivery; or (iii) three days after mailing certified U.S. mail. 7.9.1. If Notice is sent to County, it shall be addressed and sent to: OCPRC Director, 2800 Watkins Lake Road, Waterford, Michigan 48328 and the Chairperson of the Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan 48341. 7.9.2. If Notice is sent to the City, it shall be addressed and sent to the City Clerk and Manager, 14000 Oak Park Boulevard, Oak Park, Michigan 48237. 7.9.3. Either Party may change the individual to whom Notice is sent and/or the mailing address by notifying the other Party in writing of the change. 7.10. Governing Law/Consent To Jurisdiction And Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as Page 12 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 45th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. 7.11. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original agreement, but all of which together shall constitute one Agreement. Copies (photo, fax, or electronic) of signatures to this Agreement will be deemed originals and may be relied on to the same extent as originals. 7.12. Entire Agreement. This Agreement and the referenced Affidavit represents the entire agreement and understanding between the Parties regarding the maintenance, operation, and management of the Park and the Premises. This Agreement and the referenced Affidavit supersede all other oral or written agreements between the Parties regarding that subject matter. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. Page 13 of 13 CITY OF OAK PARK - INTERLOCAL AGREEMENT (FINAL VERSION) IN WITNESS WHEREOF, [INSERT NAME] has been authorized by a resolution of the City, to execute this Agreement. EXECUTED: ____________________________________ DATE:______________ WITNESSED:_____________________________________ DATE:______________ IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement. EXECUTED: ____________________________________ DATE: ______________ David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: _____________________________________ DATE: _______________ EXECUTED: ____________________________________ DATE: ______________ Gary McGillivray, Chairperson Oakland County Parks and Recreation Commission WITNESSED: _____________________________________ DATE: _______________ 52-25-30-251-001 52-25-30-251-004 52-25-30-251-003 52-25-30-251-002 52-25-30-251-005 5 2 -2 5 -3 0 -2 7 6 -0 2 8 5 2 -2 5 -3 0 -2 7 6 -0 2 9 5 2 -2 5 -3 0 -2 7 6 -0 3 0 5 2 -2 5 -3 0 -4 2 6 -0 0 1 5 2 -2 5 -3 0 -4 0 1 -0 0 5 ¯ N o r t h f i e l d B l v d . O a k P a r k B l v d . C h u r c h R d . R E V I S E D O C P R B O U N D A R Y A R E A R E V I S E D O C P R B O U N D A R Y A R E A N: \ 1 6 \ 1 6 8 0 0 \ 1 6 8 3 4 . 7 3 - S h e p a r d s P a r k B o u n d a r y O a k P a r k \ D r a w i n g s \ B o u n d a r y \ S k e t c h o f D e s c r i p t i o n s \ 1 6 8 3 4 . 7 3 S h e p h e r d s P a r k O p e r a t i n g A g r e e m e n t _ 0 6 - 0 1 - 2 3 . d w g Know what's below. before you dig.Call R Engineers Surveyors Planners Landscape Architects Executive: Manager: Designer: Quality Control: Section: Copyright © 2023 Giffels Webster. No reproduction shall be made without the prior written consent of Giffels Webster. Project: Sheet: Scale: Date:ISSUE:DATE: City of Oak Park, Oakland County, MICHIGAN Sketch of DescriptionShepherds Park 28 West Adams Road Suite 1200 Detroit, MI 48226 p (313) 962-4442 f (313) 962-5068 www.giffelswebster.com JNR JNR LDA JNR 30 T-01-N R-11-E Date Issue 0 100'200' SCALE: 1" = 200' 06.23.23 1"=200' 1 OF 2 16834.73 N: \ 1 6 \ 1 6 8 0 0 \ 1 6 8 3 4 . 7 3 - S h e p a r d s P a r k B o u n d a r y O a k P a r k \ D r a w i n g s \ B o u n d a r y \ S k e t c h o f D e s c r i p t i o n s \ 1 6 8 3 4 . 7 3 S h e p h e r d s P a r k O p e r a t i n g A g r e e m e n t _ 0 6 - 0 1 - 2 3 . d w g Engineers Surveyors Planners Landscape Architects Executive: Manager: Designer: Quality Control: Section: Copyright © 2023 Giffels Webster. No reproduction shall be made without the prior written consent of Giffels Webster. Project: Sheet: Scale: Date:ISSUE:DATE: City of Oak Park, Oakland County, MICHIGAN Description of ParcelShepherds Park 28 West Adams Road Suite 1200 Detroit, MI 48226 p (313) 962-4442 f (313) 962-5068 www.giffelswebster.com JNR JNR LDA JNR 30 T-01-N R-11-E Date Issue 06.23.23 NA 2 OF 2 16834.73 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Memo To: Parks and Recreation Commission From: Chris Ward Date: July 7, 2023 Re: July Director’s Report Human Resources Department Procedural Changes The Human Resources Department recently approved several procedural changes that address many of the unique challenges with the process of seasonal employee recruitment and onboarding. Greater authority has been granted for our department to manage the process internally and other steps that created delays have been eliminated. Hawthorne Park Transition and Clean-up The City of Pontiac has approved our transition plan for Hawthorne Park and work is already underway to improve the conditions of park facilities and grounds. Special thanks to our staff members who are putting in an extra effort at the park. The work we are doing is making an impact and demonstrating our commitment to the park users and area residents. Hazardous Air Quality/Extreme Weather Events The warnings and emergency alerts recently issued regarding poor air quality conditions from the Canadian wildfires have highlighted the need to adapt our plans and operations to appropriately respond to extreme weather events and the threats they pose to the health and safety of our workforce and guests. RETURN TO AGENDA As these alerts were issued within our County, we consulted with the Health Division, Emergency Management and Human Resources Departments for recommendations and guidance. The information they shared was helpful and passed along to our supervisors and staff that work in outdoor settings; however, it also raised larger unresolved questions that deserve study. A workgroup of our staff management team has been tasked with investigating these issues and developing recommended strategies and protocols for extreme weather events in the future. DEI Certification Zach Zuchowicz completed the Rutgers University Diversity, Equity & Inclusion Program for public and non-profit managers training on June 30. The certificate program included four courses: building awareness; exploring race & racism; the connection between race, power, and privilege; and building a diverse, equitable and inclusive organization. Zach is grateful for the opportunity and will be bringing what he learned to our community engagement and inclusion initiatives here at Oakland County Parks. Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Summary Update: July 12, 2023 Director’s Report In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces in areas that have been impacted by COVID. Iden�fied projects include improvements to Oakland County Parks – Catalpa Oaks, Lyon Oaks, Red Oaks, and Waterford Oaks; long-term local partnerships that enhance parks and expand the OCPR park system –Beech Woods Park in Southfield, Hawthorne Park in Pon�ac, and Shepherd Park in Oak Park; as well as park improvement capital grants and partnerships with local communi�es – Hazel Park, Royal Oak Township, Oak Park, Pon�ac, and Southfield. TIMELINE – ALL PROJECTS  2023 – Develop and execute agreements with partner communi�es; commence design and public engagement; develop of park ac�on plans in partnership with local communi�es. o June 2023 – Request for Proposals for design and engineering released. o September 2023 – Target date for contracts for design and engineering to be awarded.  2024 – Design, public engagement, and construc�on – all contracts must be in place and monies obligated by December 31, 2024.  2025 – Construc�on  2026 – Construc�on – all projects must be complete by December 31, 2026. CHARTER TOWNSHIP OF ROYAL OAK Replace the existing playground with an accessible playground at Mack-Rowe Park. Provide ongoing planning support for continued improvements at Mack-Rowe Park.  LICENSE AGREEMENT for playground replacement project. o Approved and fully executed May 11, 2023. o Public engagement at Juneteenth celebra�on on June 17, 2023. o Playground vendor contract to be awarded July 2023. o Due to reported incident with unclean fill at Mack-Rowe in the 1970s, Phase I ESA has been ordered. o Construc�on expected Fall 2023. CITY OF HAZEL PARK Replace the existing playground with an accessible playground at Green Acres Park. Provide planning support to developing park standards and wayfinding for pocket parks throughout the City. Provide a grant to partially fund improvements to the Hazel Park Community Center, which will incorporate a future leased OCPR South Oakland Recreation Office.  LICENSE AGREEMENT for playground replacement and pocket park plan. o Approved and fully executed May 11, 2023. o Playground vendor contract to be awarded July 2023 o Playground construc�on expected Fall 2023. o Pocket park plan development expected Spring 2024.  GRANT AGREEMENT for Community Center improvements. o Approved by Parks Commission on June 6, 2023; not executed. o Revision provided for approval July 12, 2023 with updated Exhibit B.  LEASE AGREEMENT for OCPR South Oakland Recrea�on Office. o Prepara�on pending. CITY OF MADISON HEIGHTS The addition of Ambassador Park to Red Oaks will provide opportunities with land that is not located over G.W. Kuhn Drain and could support new infrastructure, including green restrooms. Make improvements to the Nature Center and Ambassador Park that improve access and quality of experience for community members. Ambassador Park to focus on senior-friendly intergenerational amenities and features, which may include frequent benches along the walking path, stationary chess, and ping-pong tables, and play features where children can play alongside older adults. Develop nature education teaching pavilion and other improvements at the Nature Center.  INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Red Oaks Nature Center and Ambassador Park; cease maintenance agreement for Soccer Complex. o Approved by Madison Heights City Council on June 26, 2023. o An�cipated request for Parks Commission approval on July 12. o Boundary survey on file for Ambassador Park; ordered for Nature Center. o Phase I ESA on file with recommenda�ons for inves�ga�on into former landfill sites in vicinity. o Phase II ESA contracted. o Park Ac�on Plan development is underway. CITY OF OAK PARK Develop an open space gateway with accessible trails, seating and gathering areas, and the installation of a nature-themed playground. Updates to existing pavilions and restrooms is under consideration. Provide a grant for municipal park improvements.  INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of David H. Shepherd Park o An�cipated request for Parks Commission approval on July 12. o Boundary survey is on file. o Phase I ESA is on file. o Park Ac�on Plan development is underway.  GRANT AGREEMENT to par�ally fund construc�on of a Farmers Market building that is part of a future event hub at the city center campus. o An�cipated request for Parks Commission approval on July 12. CITY OF PONTIAC Provide a safe and welcoming environment by replacing outdated buildings, adding amenities, and increasing accessibility. Management of shoreline vegetation and invasive species will provide clear views of Silver Lake and visitors will be able to fish and launch canoes and kayaks off a new accessible dock. Update disc golf course with signage and maps. Trail improvements, natural area restoration and forest management will provide quality experiences in nature. Assist City with acquisition of additional parkland to add to Hawthorne Park. Provide a grant for restoration and reopening of Crystal Lake Park.  INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Hawthorne Park. o Approved and fully executed June 6, 2023. o Boundary survey on file. o Phase I ESA on file with recommenda�ons for inves�ga�on into former landfill site on property. o Phase II ESA contracted. o Transi�on Period Plan outlining OCPR ac�vi�es and capital improvements during transi�on period signed June 28, 2023. o Park Ac�on Plan development is underway.  GRANT AGREEMENT to fund restora�on and reopening of Crystal Lake Park o Approved and fully executed June 6, 2023. o Revision provided for approval July 12, 2023 with updated Exhibit B. CITY OF SOUTHFIELD Natural resources management and park development in the former 9-hole golf course will provide quality experiences in nature with accessible trails, boardwalks, and access to the Rouge River in a restored grassland and forest habitat. Gathering and seating areas will provide opportunities to socialize and relax in a natural setting.  INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of Beech Woods Park o Agreement dra� is being prepared and will be forwarded to City for review. o Project boundary confirmed by City; boundary survey ordered. o Phase I ESA ordered.  GRANT AGREEMENT to fund project at Beech Woods Park o Project scope confirmed by City. o Review of agreements and submission of grant form by City pending. OCPR – CATALPA OAKS Improve the parking lot with new pavement and stormwater management. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Increase opportunities for active outdoor recreation with exercise equipment and flexible open space for exercise. Trees and native plantings with walking paths, gathering, and seating areas will provide opportunities to socialize and relax in a natural setting. Added trail connectors to city sidewalks will increase pedestrian access to the park.  Park improvement concepts dra�ed; detailed design pending. OCPR – LYON OAKS Increase opportunities for active outdoor recreation with a destination playground, flexible open space for exercise, adult exercise equipment, and improved trail connectivity to the Huron Valley Trail.  Park improvement concepts dra�ed; detailed design pending.  OCPR awarded a GameTime grant for an inclusive playground at Lyon Oaks that creates a PlayCore Na�onal Demonstra�on Site for universally accessible and inclusive design that promotes physical ac�vity. The grants pays for half the equipment cost (approximately $200,000) OCPR – RED OAKS  See City of Madison Heights OCPR – WATERFORD OAKS Increase opportunities for wintertime active outdoor recreation with sledding hill improvements. A spray park or a destination playground with water features will extend the season for water play. Flexible open space for exercise will further increase outdoor recreation activities. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Improved trail access and new trailheads with signage, as well as additional connectors to township sidewalks will increase overall trail mileage and access in the park.  Park improvement concepts dra�ed; detailed design pending. Oakland County Parks and Recreation Upcoming Events – July 2023 Active Adults July 12 Sunset on Crooked Lake – Independence Oaks July 18 Full Stream Ahead – Addison Oaks July 22 Archeological Dig – Addison Oaks July 25 Full Stream Ahead - Independence Oaks Adaptive July 12 OUCares – Field Trip for kids with Autism – Independence Oaks July 13 4H – Adaptive Day – Springfield Oaks July 15 Dreams and Wings – Oakland County International Airport July 19 Summer Sizzler – Independence Oaks July 20 Adaptive Kayaking – Lake St. Clair - Partnership Event July 26 OUCares – Field Trip for kids with Autism – Independence Oaks July 26 Summer Splash – Waterford Oaks Water Park July 27 Adaptive Kayaking – Stoney Creek – Partnership Event Groveland Oaks Campground June 30 Children’s Movie July 1 Tie Dye, Bingo, Airbrush Tattoos, Inflatables, Magician, Train Rides, Band July 2 Crafts and Games, Henna Tattoos, Face Painters, Bike Decorating and Parade Stone Portraits, Wagon Rides, DJ July 7 Children’s Movie July 8 Scooter Time and Games, Interactive Time with Spiderman, Campground Games, Bingo, Dance July 9 Dodgeball July 14 Children’s Movie July 15 Crafts, Water Inflatables, Bingo, DJ Dance July 16 Dodgeball July 21 Children’s Movie July 22 Campground Games, Crafts, Pet Portraits, Summer Santa Visit, DJ/Karaoke, Site Decorating Contest Winners, DJ Dance July 23 Dodgeball July 28 Children’s Movie July 29 Nature Presentation/Table, Henna Tattoos, Dan Dan the Creature Man, Go Imagine, Games July 30 Dodgeball Mobile Recreation July 1 Light Towers & Stage - Oakland County Fair July 1 Inflatable Obstacle - OCPRC – Groveland 4th of July July 2 Climbing Tower - Church Event Apostolic Church of Auburn Hills July 2 Inflatable Obstacle - OCPRC - Addison Oaks July 4th July 3 Jumping Juniors - West Bloomfield School District Summer Camp July 3 Mobile Stage - July 4th Clawson City Park Oakland County Parks and Recreation Upcoming Events – July 2023 July 4 Mobile Stage Jumping Juniors Chaos & Commotion & Obstacle - Oak Park P&R July 4 Mobile Stage - Huntington Woods P&R Burton Field July 5 Mobile Stage - Lyon Twp DDA Concert Lyon Twp July 6 Go Imagine! - West Bloomfield School District Summer Camp Gretchko Elem July 6 Mobile Stage Climbing Tower & Bouncer - Farmington Hills 50th Celebration. July 6 Climbing Tower - Royal Oak Chamber Of Commerce at Centennial Commons July 6 Game On – Wixom Family Fun Night at Sibley Park July 7 Mobile Stage - Southfield P & R Concert at Municipal Campus July 7 Go Chill! - Clarenceville Summer Camp Arctic Week July 7 Go Score! - Northville P & R Event at Ford Field Park July 8 Carnival 5 in 1 Sports & Carnival Games - OCPRC - Addison Oaks Christmas in July July 8 Carnival 5 in 1 Sports & Carnival Games - OCPRC – Groveland Heroes & Villains July 8 Mobile Stage - Grosse Point Parks And Rec Concert Charlevoix St July 9 Bouncer - Clawson Youth Assistance Farmers Market Clawson City Park July 11 Go Create! - Airport Rd Childhood Learning Center Camp July 11 Mobile Stage - Huntington Woods P&R Burton Field July 11 Bus (2) - OC Economic Dev & Comm Affairs July 11 Kick Off - OCPRC - Mobile Rec & Special Events Whitman Elementary July 11 Go Score! - Royal Oak P & R Summer Camp Royal Oak HS July 11 Celebrate It! - Village of Wolverine Lake Event Clara Miller Park July 12 Zip Line - OCPRC - Rec Program Service Camp Field Trip July 12 Climbing Tower - OCPRC - Rec Program Service Camp Field Trip July 12 Bus Go Imagine & Bouncer - OCPRC - Adaptive Rec OU Cares Ind. Oaks July 12 Mobile Stage - Royal Oak Farmers Market Concert July 12 Go Create - Royal Oak Farmers Market Sights and Sounds July 12 Chaos and Commotion - OCPRC - Mobile Rec & Special Event Oakland Park July 13 Inflatable Obstacle Jumping Juniors & Climbing Tower Oakland County Fair July 13 Mobile Stage - Macomb Twp Parks and Recreation Concert July 13 Mobile Stage - Oak Park P and R Concert Series July 13 Mobile Stage - Southfield P & R Concert Municipal Campus July 13 Chaos and Commotion - Wixom Family Fun Night at Sibley Park July 14 Mobile Stage - Rochester DDA - Dancin' in the Streets July 14 Mobile Stage - Village of Beverly Hills Concert - Beverly Park July 14 Go Create - West Bloomfield Township Public Library Mid-Summer Party July 14 Mobile Stage - Oakland Twp P & R Concert July 14 Bouncer - Commerce Twp P & R Summer Concert July 15 Mobile Stage - M1 Concourse Event July 15 Mobile Stage - Village of Leonard Strawberry Fest July 15 Go Create Game On & Event Trailer - OCPRC - Dreams and Wings OC Airport July 15 Go Imagine - Highland Twp. Public Library Event July 15 Chaos Obstacle Festival Tower & Stage - Elam Barbershop Community Event July 15 Go Score Archery & Climbing Tower - Outdoor Adventure OAC Birthday July 15 Water Inflatables - OCPRC - Groveland Wacky Water Weekend July 17 Celebrate It - Oak Pointe Church Day Camp July 17 Chaos and Commotion - Independence Twp P&R Day Camp Bay Court July 18 Watch It - OCPRC - Rec Program Service Dive In Waterford Oaks July 18 Kick Off - Oak Pointe Church Day Camp July 18 Mobile Stage - Detroit Public Library Event Oakland County Parks and Recreation Upcoming Events – July 2023 July 18 Mobile Stage - Huntington Woods P&R Scotia Park July 18 Go Chill - Beverly Hills Club Summer Camp July 18 Jumping Juniors - OCPRC - Mobile Rec Event Whitman Elementary July 18 Go Imagine - Lake Orion Camp Wanna Have Fun Scripps Lake July 19 Climbing Tower - Farmington Hills Nature Center Summer Camp July 19 Kick Off - Waterford Parks & Rec Farm Camp Hess Hathaway Park July 19 Mobile Stage - Lyon Twp DDA Music on the Grand July 19 Game On - OCPRC - Mobile Rec & Special Events Oakland Park July 19 Climbing Tower & Chaos and Commotion Pleasant Ridge P & R Event July 19 41 Coach & Go Chill - OCPRC - Adaptive Rec Summer Sizzle July 19 Celebrate It - Lyon Twp DDA July 20 Mobile Stage - Macomb Twp Parks & Recreation Concert July 20 Mobile Stage - Oak Park P & R Concert Series July 20 Celebrate It & Go Score - Berkley P and R Jaycee Jamboree Oxford Park July 20 Kick Off - Huntington Woods Public Library Event July 20 Climbing Tower, Chaos and Commotion - Wixom P&R Hot Blues and BBQs July 20 Jumping Juniors -Wixom Fun Night Sibley Park July 20 Putt It - Pleasant Ridge P & R Mother/Son Event July 21 Watch It, Zip Line, Celebrate It, Go Chill, Create Imagine, Score Bouncer, Climbing Tower, Kick Off & Game on - RPS Come out & Play Catalpa Oaks July 21 Mobile Stage - Southfield P & R Concert Municipal Campus July 22 Climbing Tower - New Springfield Missionary Baptist Event July 22 Tent Bouncer Go Score - OCPRC - Waterford Market Farmers Market July 22 Carnival Package 5 in 1 Sports & Carnival – Groveland Christmas in July July 22 Climbing Tower - New Baltimore P & R Festival Walter and Mary Burke Park July 22 Kick Off - New Springfield Missionary Baptist Picnic July 22 Mobile Stage - M1 Private Garage Community Woodstock Event July 22 Carnival Package 5 in 1 Sports & Carnival - OCPRC Addison Oaks Back in Time July 22 Mobile Stage - Grosse Point Parks & Rec Concert at Kercheval July 23 Go Create & Chaos and Commotion - Clawson Youth Assistance Farmers Market July 24 Jumping Juniors - Clarenceville Summer Camp July 24 Celebrate It - Independence Twp P & R Camp Clintonwood Park July 24 Kick Off - Commerce Twp Library Teen Summer Library Program July 25 Mobile Stage - Huntington Woods P&R Scotia Park July 25 Go Create & Bouncer - Wixom Public Library -Sibley Park July 25 Go Imagine - OCPRC - Mobile Rec & Special Events Whitman Elementary July 25 Watch It - Michigan Hands and Voices Outdoor Movie Night Civic Center Park July 26 Mobile Stage - Gm Tech Center Car Show July 26 Zip Line - OCPRC - Rec Program Service Camp Field Trip July 26 Climbing Tower - OCPRC - Rec Program Service Camp Field Trip July 26 Mobile Stage - Berkley P & R Concert - Oxford Park July 26 34 Champion Bus Go Create & Bouncer - OCPRC - Adaptive Rec OU Cares July 26 Mobile Stage - Franklin Comm Assoc Music On the Green Franklin Library July 26 Climbing Tower - Lyon Twp DDA Event July 26 Putt It - Friends Of Murphy Park Summer Playground Program July 26 Chaos and Commotion - Royal Oak P & R Summer Day Camp Royal Oak HS July 26 Celebrate It - OCPRC - Mobile Rec & Special Events Oakland Park July 27 Mobile Stage - Dearborn Heights Parks & Rec Canfield Community Center July 27 Mobile Stage - Macomb Twp Parks & Rec Concert July 27 Mobile Stage - Oak Park P & R Concert Series Oakland County Parks and Recreation Upcoming Events – July 2023 July 27 Kick Off – Wixom Family Fun Night Sibley Park July 28 Mobile Stage - Southfield P & R Concert Municipal Campus July 28 Celebrate It - West Bloomfield Twp Parks & Rec Camp Drake Sports Park July 28 Kick Off - Independence Twp P & R Day Camp July 29 Mobile Stage - Lake Street Cruise-In July 29 Chaos, Commotion & Climbing Tower - Rochester P & R Tons of Trucks July 29 Go Imagine - OCPRC - Addison Oaks Rec Activities July 29 Bouncer - Party Bloomer Park July 29 Mobile Stage - Vibe Credit Union Company Picnic July 29 Celebrate It - White Lake Twp. Library Summer Reading Celebration Bash July 29 Go Imagine - OCPRC – Groveland Oaks Sweet Retreat July 29 Game On & Jumping Juniors - Woodbury Management Field Day Lyon Oaks July 29 Mobile Stage - Carl & Joanne Foundation Christmas in July . July 30 Mobile Stage - M1 Concourse Event July 30 Mobile Stage & Bleachers - Living Waters Church Splash Day July 31 Celebrate It - Rochester Avon Rec Authority P & R Scamp North Hill Elementary July 31 Chaos & Commotion - Berkley P & R Day Camp July 31 Inflatables Day Community Park July 31 Go Score - Huntington Woods Public Library Summer Reading Finale Nature Centers Field Trips & Birthday Parties July 1 Molly’s 6th Birthday Party - Red Oaks Nature Center July 5 Berkley P&R Summer Camp Field Trips – Red Oaks Nature Center July 6 Berkley P&R Summer Camp Field Trips – Red Oaks Nature Center July 8 Everett’s 6th Birthday Party – Red Oaks Nature Center July 9 Abby’s 8th Birthday Party - Red Oaks Nature Center July 11 The Learning Experience Fieldtrip – Wint Nature Center July 11 Madison Heights Library Story and Stroll Field Trip – Red Oaks Nature Center July 12 OU Cares Field Trip – Wint Nature Center July 15 Aubrey and Miranda’s Birthday Parties – Red Oaks Nature Center July 16 Eleanor’s 5th Birthday Party – Wint Nature Center July 18 Joshua’s 6th Birthday Party - Wint Nature Center July 20 Oxford Community Schools Summer Camp Field Trip – Wint Nature Center July 20 Field Trip – Wint Nature Center July 26 OU Cares Field Trip – Wint Nature Center July 26 Daisy Troop #77764 Field Trip – Wint Nature Center Homeschool Series July 13 Hands on Mammal ID: Pelts & Skulls - Red Oaks Nature Center July 19 Hands on Mammal ID: Pelts & Skulls – Wint Nature Center Outreach July 7 Hopewell Church Nature Table – Wint Nature Center July 11 Troy Summer Camp Starlab Outreach – Wint Nature Center July 12 Picnic and Play Ambassador Park Nature Table – Red Oaks Nature Center July 12 Independence P&R Nature Presentation – Wint Nature Center July 13 West Bloomfield Schools Summer Camp Nature Table – Wint Nature Center July 13 Paint Creek Center for the Arts Nature Presentation – Wint Nature Center July 13 Walled Lake City Library Nature Presentation – Red Oaks Nature Center Oakland County Parks and Recreation Upcoming Events – July 2023 July 13 Southfield P&R Beech Woods Nature Table – Red Oaks Nature Center July 14 Oakland County Fair Nature Table – Wint Nature Center July 14 Lyon Twp Library Nature Presentation – Red Oaks Nature Center July 15 Farmington Farmer’s Market Nature Table – Red Oaks Nature Center July 15 Renaissance Baptist Church Nature Table – Red Oaks Nature Center July 18 Orion Township Public Library Starlab Outreach – Wint Nature Center July 18 Blair Memorial Library Starlab Outreach – Red Oaks Nature Center July 19 Clarenceville Summer Camp Starlab Outreach – Red Oaks Nature Center July 19 Sandy Dorey’s Summer Sizzler – Wint Nature Center July 20 Jaycee Jamboree Nature Table – Red Oaks Nature Center July 20 Royal Oak Public Library Nature Presentation – Red Oaks Nature Center July 25 Southfield P&R Nature Table – Red Oaks Nature Center July 27 Picnic and Play Independence Oaks Nature Table – Wint Nature Center July 29 Groveland Oaks Nature Presentation – Wint Nature Center July 29 Groveland Oaks Nature Table – Wint Nature Center July 29 Addison Oaks Nature Presentation – Wint Nature Center July 29 Addison Oaks Nature Table – Wint Nature Center Public Interpretive Programs July 7 Morning Munchkins – Red Oaks Nature Center July 8 Savvy Summer – Red Oaks Nature Center July 9 NatureFit: Stand Up Paddleboarding on Crooked Lake - Wint Nature Center July 14 Puddle Jumpers – Wint Nature Center July 16 World Snake Day – Red Oaks Nature Center July 21 Nature Painters – Wint Nature Center July 21 Walk in the Woods – Red Oaks Nature Center July 22 Lively Lepidopterans – Red Oaks Nature Center July 28 Walk in the Woods – Red Oaks Nature Center July 29 Smitten with the Mitten – Red Oaks Nature Center Oakland County Farmer’s Market July 1 Yoga at the Market July 1 Tai Chi at the Market July 12 Gleaner’s Food Distribution July 16 Community Garage Sale July 26 Gleaner’s Food Distribution Special Events July 7-16 Oakland County Fair Springfield Oaks July 7-16 Oakland County Fair