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Agendas/Packets - 2023.10.04 - 41323
Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Public Comment PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S) A NACo Disability Dirt Day Achievement Award Informational Desiree Stanfield / 705-4108 B PRB Magazine - Disability Dirt Day Feature Informational Desiree Stanfield / 705-4108 C 2023 Aquatic Facility Season Summary Informational Erik Koppin / 909-7702 D Assessment of Waterpark Capital Needs Informational Erik Koppin / Donna Folland / Zach Crane COMMUNICATIONS/REPORTS:ACTION PRESENTER(S) E Parks Environmental Sustainability Committee Report Informational Sarah Cook-Maylen / 343-1353 F 2022 Community Grant Program Projects Update Informational Melissa Prowse / 249-2801 G 2023 Oakland County 4H Fair Report Informational LC Scramlin REGULAR AGENDA:ACTION PRESENTER(S) 1 Waterpark Repair Projects/Strategic Plan Development Approval Chris Ward / 858-4944 2 1 Springfield Oaks Golf Course Culvert Approval Zachary Crane / 240-1079 3 2 Red Oaks/White Lake Oaks Golf Course Netting Replacement Approval Zachary Crane / 240-1079 4 3 Final Pontiac Oaks Park Action Plan Approval Donna Folland / 736-9087 5 4 Independence Oaks Residential Lease Renewal - Aaron Stepp Approval & Fwd to BOC Jim Dunleavy / 343-6224 6 Southfield Oaks Negotiation Informational Chris Ward / 858-4944 UNFINISHED BUSINESS:ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S) 7 5 Director's Report Informational Chris Ward / 858-4944 8 6 Executive Committee Update Informational Gary McGillivray / 709-0359 ANNOUNCEMENTS View Recorded Meetings Here: https://www.youtube.com/playlist?list=PLKv6lUWH4IJEASENpEwjhoPSueR6nFVXp Approval of Minutes - September 6, 2023 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Gary McGillivray, Chairperson Wednesday, October 4, 2023 @ 2:00 pm Parks Commission Room - 2800 Watkins Lake Rd, Waterford 48328 Regular Monthly Meeting Agenda View Agenda Packets/Minutes Here: https://www.oakgov.com/parks/getinvolved/Pages/Parks-Commision.aspx Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at (248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting. ADJOURNMENT TO: November 1, 2023 at 2:00 p.m. or to the Call of the Chair September 6, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. at Lyon Oaks, 52221 Pontiac Trail, Wixom, MI 48393. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Ebony Bagley, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Christine Long OTHERS PRESENT: PARKS AND RECREATION Gary R. McGillivray, OCPRC Chairman (Non-voting capacity due to remote participation via Zoom) Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Darryn Horvath, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Donna Folland, Supervisor-Planning Desiree Stanfield, Supervisor-Marketing & Communications Sandy Dorey, Recreation Program Supervisor Sean Zera, Natural Resources Program Coordinator Jami Monte, Staff Assistant Simon Rivers, Associate Planner Jess Whatley, Associate Planner Tiffany Mason, Communications & Marketing Assistant Shannon Kenny, Technical Office Specialist KR Vedolich, Parks Maintenance Aide FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator APPROVAL OF AGENDA Stokes moved to approve the agenda, as presented. Seconded by Smith Charles. Motion carried on a voice vote with Quarles absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes RETURN TO AGENDA September 6, 2023 Page 2 APPROVAL OF MINUTES Nash moved to approve the minutes of July 12, 2023, as presented. Seconded by Herzog. Motion carried on a voice vote with Quarles absent. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Disability Network Community Spirit Award – Sandy Dorey for Disability Dirt Day Ms. Folland recognized Sandy Dorey for receiving the Disability Network Community Spirit Award. B. Nine Mile Pathway Feasibility Study Ms. Prowse provided a brief presentation of the Nine Mile Pathway Feasibility Study. C. MNLA Community Landscape Beautification Award Ms. Cook-Maylen presented the MNLA Community Landscape Beautification Award that was received for the Oakland County Parks Native Landscape Design Initiative. COMMUNICATIONS/REPORTS None. REGULAR AGENDA ITEMS 1. Proposed FY 2024-2026 Budget a. FY 2024-2026 Operating Budget b. Capital Improvement Plan c. Capital Equipment Plan d. Maintenance Management and Natural Resources Plan Nash moved to approve the Proposed FY 2024-2026 Budget, as presented. Seconded by Bagley. Motion carried on a roll call vote with Quarles abstaining. 2. Net Position and Reserves Policy LaFontaine moved to approve the Net Position and Reserves Policy, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 3. Expenditure and Contract Approval Policy Bagley moved to approve the Expenditure and Contract Approval Policy, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 4. Request for Redesignation as a Special Revenue Fund Smith Charles moved to approve the Request for Redesignation as a Special Revenue Fund, as September 6, 2023 Page 3 presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 5. Major Program/Facility Strategic Consulting Herzog moved to approve the Major Program/Facility Strategic Consulting, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 6. Proposed 2024 Annual Vehicle Permit Fees/Military Appreciation Voucher LaFontaine moved to approve the Proposed 2024 Annual Vehicle Permit Fees/Military Appreciation Voucher, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 7. OCPR Logo and Park Signage Update The Parks Commission directed staff to refine the proposal and bring back for review at a future Commission meeting. 8. Community Grant Award Amendment - Southfield Smith Charles moved to approve the Community Grant Award Amendment - Southfield, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 9. Wildlife Management Pilot Program Director Ward will prepare a non-binding resolution for consideration at a future Commission meeting calling on state officials to pursue the establishment of non-lethal deer population management strategies. LaFontaine moved to approve the Wildlife Management Pilot Program, as presented. Seconded by Herzog. Motion carried on a roll call vote with Stokes voting no. 10. Pontiac Oaks (Hawthorne) Playground Nash moved to approve the Pontiac Oaks (Hawthorne) Playground, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. 11. Preliminary Pontiac Oaks (Hawthorne) Park Action Plan Nash moved to approve the Preliminary Pontiac Oaks (Hawthorne) Park Action Plan, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. September 6, 2023 Page 4 12. Social Media Consolidation Plan Bagley moved to approve the Social Medial Consolidation Plan, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 13. Proposed 2024 Lyon Oaks Event Center Rental Fees Stokes moved to approve the Proposed 2024 Lyon Oaks Event Center Rental Fees, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 14. Service Recognitions for Dan Stencil and Pecky Lewis Stokes moved to approve the Service Recognitions for Dan Stencil and Pecky Lewis, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 15. Director’s Report Director Ward provided an overview of his report. 16. Executive Committee Update Vice Chairman VanderVeen provided an update from the Executive Committee meeting that was held on August 28, 2023. ANNOUNCEMENTS/ADJOURNMENT At 5:02 p.m., there being no further business to come before the Commission, the meeting was adjourned to October 4, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: A Department: Communications and Marketing From: Desiree Stanfield, Supervisor – Communications and Marketing Subject: NACo Disability Dirt Day Achievement Award INTRODUCTION AND HISTORY Disability Dirt Day, an innovative adaptive recreation program hosted at Holly Oaks ORV Park, has been awarded a 2023 Achievement Award by the National Association of Counties. The program pairs off-road vehicle volunteer drivers with persons with disabilities for exploration of Holly Oaks ORV Park. The event was conceptualized and launched by staff in 2021. The inaugural event was so well attended it has become an annual series. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: B Department: Communications and Marketing From: Desiree Stanfield, Supervisor – Communications and Marketing Subject: PRB Magazine – Disability Dirt Day Feature INTRODUCTION AND HISTORY Disability Dirt Day, an innovative adaptive recreation program hosted at Holly Oaks ORV Park, was featured in the August 2023 issue of Parks and Recreation Business Magazine. The magazine features innovative programs, special events and operations of parks and recreation systems, and has 30,000 subscribers across the United States and Canada. Disability Dirt Day is a popular program that was initiated in 2021, pairing off-road vehicle drivers with persons with disabilities. RETURN TO AGENDA O V ER Hosted by Oakland County Parks (OCP) in Michigan, Disability Dirt Days pair volunteer, off-road vehicle (ORV) drivers with participants with disabilities for thrilling rides around Holly Oaks ORV Park. The park is situated on former and active gravel mines and offers a wide variety of extreme terrain for ORVs. Participants can explore the different park areas and features, while bumping along trails, splashing through water, and rolling up and over hills. Some volunteer drivers use hand controls to operate their vehicles, demonstrat- ing to riders that—with the right accommoda- tions—people of different abilities can participate in recreation activities they find interesting and exciting, including more extreme ones like off-roading. Disability Dirt Days show participants what’s possible— regardless of physical ability BY KATE LAYTON OAKLAND COUNTY PARKS (PHOTOS) • © CAN STOCK PHOTO / BENJAMINLION (BACKGROUND TEXTURE) • LONGQUATTRO (SKID MARKS)18 | ParksAndRecBusiness.com | August 2023 DRIVING BOUNDARIES ANDCLIMB I N G OBSTACLES OVER BY KATE LAYTON “I volunteer at Disability Dirt Day mainly because of the joy it brings other people,” says Billy Vickers, a vol- unteer driver from Rehab and Mobility Systems. Vickers is paralyzed from the chest down after a 2003 motorcycle accident. “Having a disability, we are constantly being told or shown things we can’t or shouldn’t do. There are a lot of obstacles and boundaries; … volunteering at Dis- ability Dirt Day gives me an opportunity to drive over those boundaries and literally climb those obstacles. We traverse things we probably never thought possible while being confined to a wheelchair or other disability.” “Disability Dirt Day is one of my favorite programs,” OCP Recreation Supervisor Sandy Dorey says. “It is an opportunity to provide a unique experience that brings smiles to everyone involved, volunteers and participants.” Disability Dirt Days was conceptualized and launched by staff in 2021, and the inaugural event that October was so well-attended it evolved into a recurring series. In 2022, staff members (led by Dorey) planned and publicized the program, coordinated volunteers, recruited participants, purchased supplies, and determined best practices for transfers and accessibility on-site. An OCP bus—and bus driver—provided transportation from Detroit Medical Center. Gait belts and transfer boards used to assist with transfers were provided by OCP. Staff hours dedicated to the four 2022 events—before, during, and after—totaled an estimated 272 hours. Besides the significant hours staff members dedicated to organiz- ing and executing the event, the cost of the program is relatively minimal since it’s held at an existing county park, and they primarily utilize existing OCP equipment. Beyond in-kind costs incurred, additional funding was provided by a sponsor—the LaFontaine family—who donated $5,500 to support the events in 2022, and an individual donation of $270. The total cost—including goods and services as well as staff time and equipment was approximately $11,500. August 2023 | ParksAndRecBusiness.com | 19 For the 2022 Disability Dirt Days, more than 20 experienced ORV drivers volunteered to drive participants through the park. 2022 Expenses For Goods/Services Refreshments $1,015 DJ services $690 (for two of four events) Silicone bracelets $188 T-shirts $2,633 2022 Expenses For Staff/Equipment Bus mileage $120 Full-time staff hours $6,000 Part-time staff hours $924 (including bus driver) Between participants and family members, the 2022 event series drew nearly 600 people. This unique and innovative program reaches an often-under- served community and provides an opportunity for individuals with disabilities to be active, socialize, and connect with nature. The best evidence of the program’s success is the testimo- nials of the attendees: “The smiles lasted a long time, but the memories will last forever,” says Chentel Warner, a 2021 attendee. “Thank you so much for providing this opportu- nity,” says Susan Jilbert, who attended in 2021. “Chaz loved every minute of it.” “Thank you,” says Dave Poniatowski, who attended a 2022 event. “My son, Matt, really enjoyed the event ... a lot of thumbs ups. A very special day for Matt and my family.” “Fast, fun, and dirty!” 2022 participant Chris Pummer says. KEYS ELEMENTS FOR PROVID- ING ADAPTIVE-RECREATION OPPORTUNITIES Partnerships When organizing and providing adaptive recreation, building relationships with local organizations that work closely with the population you are seeking to serve is very important. These partners will have insight and resources—through communication and collaboration—that can be leveraged to improve the recreation experience for participants with different abilities. These partners can connect an organization with specialized volunteers and equipment, support targeted outreach to underserved communities, and more. Dorey works hard to establish and main- tain these relationships on behalf of OCP and the people it serves. Through these relationships, the department was able to partner with the following organizations for the 2022 Disability Dirt Days: University of Michigan provided volunteer physical therapist Level 11 provided volunteer physical therapist Wayne State University provided physical-therapy student volunteers Wheelchairs in Motion provided Hoyer lifts and all-terrain wheelchairs Disability Network Southeast Michigan set up The Disability Dirt Days program reaches an often-underserved community and provides an opportunity for individuals with disabilities to be active, socialize, and connect with nature. 20 | ParksAndRecBusiness.com | August 2023 August 2023 | ParksAndRecBusiness.com | 21 online registration, and assisted with outreach and volunteers Rehabilitation Institute of Michigan assisted with outreach and volunteers Rehab and Mobility Systems assisted with volunteers. Volunteers As anyone working in a park system can attest, volunteers are very important extensions of organizations that help accomplish much more than parks staff members could ever do on their own. This is especially true with adaptive recreation, which can require more hands-on-deck to ensure a safe, positive experience for participants. A significant number of volunteers—including some with a specific skillset—were essential to the successful execution of these events. For the 2022 Disability Dirt Days, more than 20 experienced ORV drivers volunteered to drive participants through the park, and volunteer physical therapists and physical-therapy students assisted par- ticipants and their families at the event. An estimated 115 volunteer hours went towards supporting 2022 Disability Dirt Days. Fun And Connection It is well known that active recre- ation provides physical health benefits, but the ability to provide fun and con- nection is perhaps even more important. After all, it is fun and a sense of con- nection that will make healthy, active habits become long-term. If it isn’t fun and participants don’t feel connected to nature or others, they aren’t likely to keep coming back for more. Participants at Disability Dirt Days can get a genu- ine, exciting off-road experience that, without the resources and accommoda- tions provided by OCP and its partners, might otherwise be unavailable to them. The events are free, accessible, and wel- coming, and in addition to the off-road- ing, attendees enjoy music, family activities, lunch and more, against the backdrop of a beautiful county park. 2023 Disability Dirt Days kicked off in May with another in June and more to follow in September and October. PRB Kate Layton is a Community Liaison at OCP. Reach her at laytonk@oakgov. com. For more information about OCP, visit OaklandCountyParks.com. To comment on this article, visit ParksAndRecBusiness.com landpride.com Groundskeepers... You seed and push snow, mow and grade lanes. You take pride in your work and love a job well done. You treat the ball field as it were your lawn. And there's no stopping your productivity when you're matched with Land Pride products! You achieve great things and you're just our type! Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: October 4, 2023 Re: October Environmental Sustainability Report The Environmental Sustainability Committee met on September 8th and discussed new draft sustainability standards, parks draft environmental conditions response, and ongoing implementation of the OCPR staff Green Team. The July Sustainability Scorecard is below along with a reminder of the evaluation system. 1.Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2.Environmentally sustainable options were considered for this project and some of the options were integrated. 3.Environmentally sustainable options were considered for this project but were not feasible. 4.Sustainable options were neither considered nor integrated into this project. 5.Sustainability options are not relevant for this item. REGULAR AGENDA: Environmental Sustainability Score 1 Lyon Oaks Playground Installation 5 2 Springfield Oaks Golf Course Culvert 1 3 Red Oaks/White Lake Oaks Golf Course Netting Replacement 5 4 Pontiac Oaks Final Park Action Plan 1 5 Independence Oaks Residential Lease Renewal- Aaron Stepp 5 6 Michigan DNR Alternative Wildlife Management Strategies 5 RETURN TO AGENDA 1 OCTOBER 4,2023 Oakland County Parks and Recreation Commission 2022 Community Grant Program Status Update RETURN TO AGENDA 2 Auburn Hills Hawk Woods Nature Themed Playground Status: Complete Birmingham Adams Park Development Status: Complete 3 Commerce Township Trailhead and Non-motorized Trail Connect (14 Mile to Metro Trail) Status: In Process The ADA accessible pathway, parking lot and guard rail have been installed. The pathway – originally slated to be 8’ wide was reduced to 5’ wide (still ADA accessible) due to RCOC requiring that it be moved further north than initially planned. Installing an 8’ path would have required extensive grading and filling – as well as potential impacts to GLWA structures and wetlands – and would have potentially doubled project cost. Landscaping and bioswale components were expected to be completed in September but recent washout has pushed timeline back. 4 Farmington Shiawassee Park Playscape Fence Replacement Status: Complete Ferndale Wilson Park Accessibility Development Status: In Process Project design and construction drawings have been completed by landscape design firm, Smith Group. MNDR – additional grantor – is currently reviewing. Once approved, project can go out for bid. Received a GameTime grant – as part of the 2023 mParks Statewide Funding Initiative – for up to $100,000. These funds will go towards the purchase of play equipment. Construction is slated to begin in spring 2024 with an anticipated date of completion in October 2024. 5 Hazel Park Bob Welch Baseball Field Modernization Project Status: Complete Two sets of bleachers, the scoreboard and new sod (photos taken prior to new sod going in) were all installed as of mid-September 2023. Leonard Leonard Nature Park Development Planning Status: In Process Village is contracted with Rowe Professional Services and has completed much of the survey and preliminary planning. They have met with recreational architect and engineering professional for land assessment to determine trail location, surface and amenities for park users. Outstanding components include a public hearing for input and to complete the plan and bid documents for the construction purposes of sidewalk, Polly Ann Trail intersection and passive trails within the park. 6 Novi Northwest Park Development Status: In process The parking lot and the design/engineering of the pathways are complete. The city has contracted with Nature Playscapes to custom build a playground constructed with natural materials, including logs and boulders – which will be the first of its kind in Novi. Playground installation and pathway construction are slated for Fall 2023 or Spring 2024. 7 Oxford Township Farmers Market Status: Complete Pontiac Mattie McKinney Hatchett Park Redevelopment Status: In Process Community outreach and engagement to gather resident feedback has been completed. Multiple fundraising campaigns have been launched, including a crowdfunding campaign with Patronicity and a brick paver campaign. Due to rising construction costs the redevelopment plans have been reworked to conform to the budget. The latest site plans for the work have been created and are awaiting engineering approval. Once approved, the bid process can begin with a tentative timeline of August-November 2023. A grand opening ceremony will be planned to honor Mattie McKinney Hatchett and to commemorate the redevelopment of the park once construction is complete. 8 Rochester Paint Creek Trail Bridge Design Engineering Status: In Process Grant was used to help fund the creation of engineered plans to assist the Paint Creek Trailways Commission (PCTC) reconstruct Bridge 31.7 on the Paint Creek Trail. The plans are 99% complete with the remaining work involving the finalization of bid specification document language once it is determined how actual construction will be funded. The city and PCTC are actively applying for grants to fund construction and once funding has been secured the grant requirements will be incorporated into the bid specification documents. Royal Oak Enhancing Public Access to Royal Oak Arboretum Status: In Process Final design is completed with project expected to go out for bids by December 2023. Specs need to be written for bid package and contract language needs to be finalized. Purchase and installation of site furnishings is also still outstanding with expected date of completion in June 2024. 9 South Lyon Downtown South Lyon Park Status: In Process The city put the bid for earthwork project out recently and they came back at twice the anticipated price – plan it to put project out to bid again to determine if they are able to get a lower price. According to city, they are still in line with grant timeline despite this setback. They are also seeking additional grants for the project and are waiting to hear back from MEDC. West Bloomfield Township Trail/Nature Preserve Restroom Status: In Process The Pre-Fabricated Green Flush Restroom Facility has been ordered and is in the process of being manufactured. Site and building plans have been approved by West Bloomfield Planning Commission. Engineering and bid specifications have been completed for site work involving the installation of sewer and electrical service, a well for water service, foundation, sidewalk, grading and landscaping. Site work should be completed by late October 2023. Oakland County Parks and Recreation Commission Memo Agenda #: 1 Department: Administration From: Chris Ward, Director Subject: Waterpark Repair Projects/Strategic Plan Development INTRODUCTION AND HISTORY: Erik Koppin’s presentation provided an excellent overview of the operations and capital investment needs at our two waterpark facilities. This information highlights the need for Oakland County Parks to address critical infrastructure repairs at the Red Oaks Waterpark and to develop a larger strategic plan for the future of both aquatic facilities. The suggested motion below encapsulates the recommended actions outlined at the end of Erik’s presentation. RECOMMENDED MOTION: Move to amend the not to exceed amount for waterparks/aquatic strategic consulting to $100,000, authorize staff to proceed with the FY2024 facility repairs at the Red Oaks waterpark as presented, and establish a Waterpark Strategic Workgroup of 2-3 Commission members to work with consultants and staff to develop recommendations for the Commission regarding: a.The future operation of the Waterford Oaks and Red Oaks Waterparks; b.OCPR’s strategic objectives in aquatic recreation/water safety; c.Facility investments and transition plans; d.Operational and capital project funding. RETURN TO AGENDA FY2022/2023 Projects Completed Waterslide Railing Repairs 155,000$ Wavepool Concrete Repairs 16,000$ Wavepool Boiler Replacement 412,000$ Bathhouse Metal Roof Replacement 345,000$ Lazy River ADA Railing 63,000$ Group Entrance Demo/Exterior Repairs Design and Engineering 10,000$ 1,001,000$ FY2023/2024 Projects Needed Budgeted Now Planned Change Wavepool Concrete Repairs (FY24) (POSTPONE)250,000$ 30,000$ (220,000)$ Scale back to patching Wavepool Filtration Pump (FY23)58,000$ 58,000$ 0 Needs to be done Wavepool Mechanical Room Plumbing Leak Repairs 24,000$ 24,000$ 30,000$ Wavepool Mechanical Room Plumbing Replacement 60,000$ 60,000$ -$ waterslide manifold Waterslide structural steel and stairs repair -$ 300,000$ 300,000$ GroupEntrance Demo/Exterior Repairs Construction(FY23) 97,000$ 20,000$ (77,000)$ Safety/structural remediation only. Waterslide Fiberglass Repairs (FY24)15,000$ 15,000$ 0 Annual Waterslide Structural Inspection (FY24)4,000$ 4,000$ 0 508,000$ 511,000$ (3,000)$ Approximate amount needed from contingency Note: Wavepool concrete repairs were first budgeted in FY23 but those funds were used for repairs to the waterslide. We are now doing the same thing in FY24. So for the second year in a row, we are deferring repairs to the wavepool to pay for repairs to the waterslide. Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Development & Engineering From: Zach Crane, Supervisor – Parks Engineering & Development Subject: Springfield Oaks Golf Course Culvert PROJECT CATEGORIES Approval Type: Conceptual Approval Construction Approval General Approval Project Type: Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1.Scope: a.Daylight approximately 200 feet of drain crossing the Hole #12 fairway at Springfield Oaks golf Course. The newly created channel will be implemented using a two-stage ditch design. This allows for enhanced floodplain capacity and increased infiltration during precipitation events. b.OCPR Natural Resources Staff will complete planting/seeding/restoration efforts. c.OCPR Facilities Maintenance staff to install 10’W boardwalk section in place of existing cart path. 2. Need: The existing 12” diameter clay culvert structure has failed. The daylighting option will remove the need for future infrastructure maintenance/repair/replacements costs. 3.Review and approval history: Date Description 9/6/23 FY24 CIP Budget Approval 4. Funding: a.Current budgeted amount: i.SPG – Culvert Daylighting and Restoration $50,000 ii.MPP – Boardwalk Program $20,000 iii.FY23 CIP Contingency $30,000 (1)Total Funding $100,000 b.Recommended total amount: (1)Inland Lakes Landscaping, Inc $79,000 (2)Material Allowance (Boardwalk)$10,000 a. Project total:$89,000 (3) 10% Construction Contingency $9,000 ii.Total Project Cost Recommendation:$98,000 ATTACHMENTS 1. Attachment A – Planning Review 2.Attachment B – Contractor Proposal 3. Attachment C – Project Location Map 4. Attachment D – Project Site Photos RETURN TO AGENDA Page 2 STAFF RECOMMENDATION Staff recommends approval of a contract to Inland Lakes Landscaping Inc. (Pontiac, MI) in the amount of $79,000 for construction services for the Springfield Oaks Golf Course Daylighting and restoration project at Springfield Oaks Golf Course, with a total project cost of $98,000. MOTION Move to approve the Springfield Oaks Golf Course Daylighting and Restoration project, authorize the expenditure of an amount not to exceed $98,000 for total project costs, and award the annual contract for construction services to Inland Lakes Landscaping Inc. (Pontiac, MI). PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 1 of 8 Update: September 28, 2023 Project Identification .............................................................................................................................................................. 1 Project Description .................................................................................................................................................................. 2 Core Values Evaluation ........................................................................................................................................................... 2 Project Implementation Plans................................................................................................................................................. 3 Compliance and Permitting Reviews ...................................................................................................................................... 3 Tracking ................................................................................................................................................................................... 4 Appendix A – Project Details ................................................................................................................................................... 5 Project Identification Park: Springfield Oaks Budget center: SPR 5060178 Golf 160010 Project name: Culvert Daylighting and Restoration Figure A: Project Location Map PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 2 of 8 Update: September 28, 2023 Project Description Problem Statement Culvert at the 12th fairway if failed, causing flooding. Culvert is original to the construction of the golf course. Project Scope Daylight approximately 160 feet of drain crossing the fairway at Springfield Oaks Golf Course. The newly created channel will be implemented using a two-stage ditch design. This allows for enhanced floodplain capacity and increased infiltration during precipitation events. Project Standards See Appendix A for details on project standards. Alternatives Replacement of the culvert was the original consideration; however, the current plan will provide increased infiltration during precipitation events. Additionally the culvert would have flowed to the Mill Pond, which will be replaced with the restored stream channel. Long Term Vision Our long-term vision is to improve the environmental sustainability and resilience of all our facilities, including golf courses, especially as storm events increase with climate change. Fiscal sustainability is also relevant, as removal of the culvert will eliminate future maintenance costs. Other Considerations The design will accommodate golf play as it exists now. A bridge will be installed with in-house resources for cart access. Core Values Evaluation ☒ Core Values Rating Select only one rating per core value. Score 2 1 0 -1 Criteria Project will significantly advance core value Project will have minimal positive impact on core value Project will have no impact on core value Project will negatively impact core value Diversity, equity, and inclusion ☐ ☐ ☒ ☐ Environmental sustainability and stewardship ☒ ☐ ☐ ☐ Health and wellness ☐ ☐ ☒ ☐ Fiscal responsibility and organizational excellence ☐ ☒ ☐ ☐ PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 3 of 8 Update: September 28, 2023 ☒ Core Values Rating Comments Provide comments on each core value rating and why it was selected. For projects with -1 rating, provide justification to do project or recommendations for not implementing. Diversity, equity, and inclusion: no impact Environmental sustainability and natural resources stewardship: Increased resilience to storm events. Health and wellness: no impact Fiscal responsibility and organizational excellence: Elimination of maintenance costs. Project Implementation Plans ☒ Natural Resources Management Checklist See details in Appendix A. ☒ ADA Compliance and Universal Access – Not applicable ☒ Additional Reviews – Not applicable Compliance and Permitting Reviews ☒ Environmental Regulations Compliance with the following environmental regulations and permits is required (check all that apply): ☐ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) compliance: ☒ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: ☐ Road Commission of Oakland County (RCOC) right of way permitting: Click or tap here to enter text. ☐ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: ☐ Other: Reviewer: Eric Diesing, Freshwater Program Coordinator, 9/26/2019 ☒ Grant Compliance ☐ There are no grant agreements related to this asset. ☒ Proposed project complies with grant agreements. Project does not affect the outdoor recreation purpose of existing grant agreements. ☐ Further review with granting agencies is required. Reviewer: Donna Folland, Supervisor – Planning and Resource Development, 9/26/2019 PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 4 of 8 Update: September 28, 2023 ☒ Other Property Restrictions – Not applicable Tracking Date Created: 9/13/2023. Update Date: 9/28/23 Review coordinated by: Donna Folland, Supervisor – Planning and Resource Development Natural Resources (NR) staff: Eric Diesing, Freshwater Program Coordinator Park Operations (Ops) staff: NA Planning and Resourced Development (PRD) staff: Simon Rivers, Associate Planner Project Management (PM) staff: NA Other Staff: NA PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 5 of 8 Update: September 28, 2023 Appendix A – Project Details PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 6 of 8 Update: September 28, 2023 PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 7 of 8 Update: September 28, 2023 Conceptual Design Cross-Section PLANNING REVIEW Springfield Oaks Culvert Daylighting and Restoration (#2694) Page 8 of 8 Update: September 28, 2023 Ini�al Loca�on of Culvert Failure Dayligh�ng Area/Cart Path Boardwalk Loca�on Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Development & Engineering From: Zach Crane, Supervisor – Parks Engineering & Development Subject: Red Oaks/White Lake Oaks Golf Course Netting Replacement PROJECT CATEGORIES Approval Type: Conceptual Approval Construction Approval General Approval Project Type: Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope – Replacement/repair of 50’ golf tree-strand twisted twine golf netting for the following locations: a.Red Oaks i.Hole #1 – Replacement of 17,500 SQFT netting ii.Hole #2 – Replacement of 15,000 SQFT netting iii.Hole #7 – Repair to existing 10,000 SQFT netting b.White Lake Oaks i.Hole #1 – Replacement of 10,000 SQFT netting 2. Need: The identified 50-foot-tall sections of golf course netting is currently past life cycle and in need of replacement. The netting is required to prevent property damage and ensure the safety of the neighboring residential structures and/or parking/road areas. 3.Review and approval history: Date Description 9/7/2022 FY23 CIP Budget Approval 9/6/2023 FY24 CIP Budget Approval 4. Funding: a.CIP Plan budgeted amount: i. RDG – Net Replacement $70,000 ii.MMP Boundary Replacement $35,000 iii.FY23 CIP Contingency $50,000 (1)Total Funding $155,000 b.Recommended total amount: (1)Frank Rewold & Sons (annual contract) $164,412 (2)10% project contingency including ii.Total Project Cost Recommendation:$164,412 (1)Additional funding available within the approved FY24 Capital Improvement program plan RETURN TO AGENDA Page 2 ATTACHMENTS 1. Attachment A – Contract Recommendation letter 2. Attachment B – Site Location Maps 3. Attachment C – Project Site Photos STAFF RECOMMENDATION Staff recommends approval of a contract to Frank Rewold and Sons, Inc. (Rochester, MI) in the amount of $164,412 for construction services for the golf course netting replacement project at Red Oaks/White Lake Oaks Golf Courses, with a total project cost of $164,412. MOTION Move to approve the Red Oaks/White Lake Oaks Golf Courses netting replacement project, authorize the expenditure of an amount not to exceed $164,412 for total project costs, and award the annual contract for construction services to Frank Rewold and Sons, Inc. (Rochester, MI). FRANK REWOLD & SONS INC. CONSTRUCTION MANAGER | GENERAL CONTRACTOR 303 E. THIRD STREET | SUITE 300 | ROCHESTER, MICHIGAN 48307 | p 248.651.7242 September 14th, 2023 Zach Crane Red Oaks Golf Course Nets 29600 John R. Rd. Madison Heights, MI 48071 Revised: Recommendation – Red Oaks Golf Course (White Lake ADDED) – Golf Course Netting Dear Zachary, On Friday, August 18th, 2023, We performed a site walk through with a local contractor that could perform the work during the Winter of 2023/2024. Rewold & Sons coordinated with the County’s previous bid request. To address the concerns with warranty and longevity of the netting, what is proposed by Northwood Contracting, Inc should be in the parks best interest. Please see below for the options based on the different Golf Holes as listed. Some clarification prior to the pricing per the recommendations of the subcontractor: The 180# requested netting is a woven type in lieu of the braided type that is priced below at 165 #’s. The woven type has only an 8 year manufacturer’s warranty from defects, Whereas the braided at 165 #’s is 10 years. Currently, they are seeing life beyond 12 years. Also, 180#’s is very difficult to obtain and get pricing for. As proposed, the lead times for the netting is approximately 8 weeks. Work would not be started until the netting arrives, whether it’s chosen to repair or replace the netting. It is not advised to install the netting with carabiners as this will induce greater sagging and problems with the netting. As proposed, hog ties will be every 4” apart. Vertical rope will be installed at each pole and anchored with galvanized staples whether nets are repaired or replaced. Subcontractor will rent a manlift for all work. They will also use all plywood/mudmats under the equipment. Any sod damage to be repaired with topsoil and seed by contractor. A discount of $3000 will be given if all 3 areas of netting is replaced at the same time. Any other combination will be determined if the project is accepted. Hole #1 Replacement: 17,500sf of #18 three‐strand twisted twine = $42,850.00 Hole #2 Replacement: 15,000sf of #18 three‐strand twisted twine = $33,300.00 Hole #7 Repair: Provide and install #18 latex treated lacing twine to repair all holes in the existing netting. There is no warranty. $9,200.00 FRANK REWOLD & SONS INC. CONSTRUCTION MANAGER | GENERAL CONTRACTOR 303 E. THIRD STREET | SUITE 300 | ROCHESTER, MICHIGAN 48307 | p 248.651.7242 White Lake Oaks Golf Course Netting (ADD) Replacement: 10,000 sf of #18 three‐strand twisted twine per given dimensions by the county of 50’x200’= $22,200.00 Includes: Subcontractor Warranty of 1 year and Manufacturer’s Warranty of 10 years for defects in the material. Working hours are 7:30 to 3:00pm. In addition to the above options, Rewold’s labor is below for longest case scenario and full netting replacement (Any unused staffing hours to be returned to the county): Subcontract Total: $107,550 Rewold Staffing T&M (9 Weeks): $48,090 Insurance and Bonds: $2,600 Project Fee @ 3.9%: $6,172 ___________________________________________________________________________________ Total: $164,412 Exclusions: Clearing of brush within 3 feet of the netting; full height and both sides Unforeseen conditions (including weather) Security (Before and After) Fees or Permits County Personnel time/expense Badging Attached you will find the subcontractor’s quote and specification sheet. Thank you. Sincerely, Frank Rewold and Sons, Inc. Matthew DeSchutter, Estimator O s m u n Ro s e Ma nch este r Gre e n br i e r N o rt h e a s t e r n L as a l l e Maple Ridge K emp ar R e s e a r c h P a r k Briar w oo d Oakla nd W e s t w o o d E l m h u r s t C e d a r R i d g e Y o r k s h i r e M i lt o n H o r a c e B r o w n Lee Frank P l u m Te ch S h i r l e y W r i g h t S h e r m a n Ta n g l e w o o d To w n l e y A v o n d ale Edward H arl o Ha le s G r ov e l a n d De l to n I rv in g B r us h B arri ng t o n P a l m er Al ge r B l a i r m oo r Jo hn R S he ff ie ld C an te r b u r y W in th r op Wo o ds i d e W e s t m o r e Ed mun d E ll io t t G i r a r d Ca st l e w oo d Cy nt hi a M on t p el i e r M a n o r W o o d m o n t Whitcomb D art m o uth 1 3 M i l e F on ta i n e M ou li n Dulon g B e au preTa w a s H o w a r d H e r be r t De q u i n dr e A gn e l l o C o n c o r d A ja x o Red Oaks County ParkMultiple AddressesMadison Heights, MI 48071 Caruso Hidden N a t u r e V ie w Ferling Bay Hill Sandy Crest BerryPatch A t t a r d Scenic Bluff H u r o n d a l e Divot S a n d y R i d g e O s p r e y R i d g e P i n e Tr e e R i d g e S a l u s O akla n d M a no r Sunnybeach T w i n L a k e s R hy an Huron River S l o a n e R i v e r R u n Pontiac Lake Vanden Huron Bluffs O a k l a n d P l a c eW il l ia m s La ke H i g h l a n d Re ne o White Lake Oaks Golf Course991 Williams Lake RoadWhite Lake, MI 48386 Red Oaks Hole #1 White Lake Hole #1 Red Oaks Hole #2 Red Oaks Hole #7 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Planning and Resource Development From: Donna Folland, Supervisor – Planning and Resource Development Subject: Final Pontiac Oaks Park Action Plan INTRODUCTION AND HISTORY The City of Pontiac and Oakland County Parks negotiated and executed an Interlocal Partnership Agreement that details the long-term relationship intended to improve Hawthorne Park for the residents of Pontiac and Oakland County, to be managed by OCP as Pontiac Oaks County Park. This Park Action Plan and its component parts are requirements of the Interlocal Partnership Agreement. The Park Action Plan is described in Section 4.7, quoted below: 4.7. Park Action Plan. By November 30, 2023, OCPRC shall create a Park Action Plan. The Park Action Plan shall be created pursuant to OCPRC’s current policies and procedures but shall include provisions related to Hawthorne Park contained in the 2021- 2025 Pontiac Parks and Recreation Master Plan. Once completed, OCPRC shall submit the Park Action Plan to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Master Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. On September 6, 2023, the preliminary draft of the Pontiac Oaks Park Action Plan was reviewed and approved by the Parks Commission and staff authorized to forward the plan to the Pontiac City Council. The Pontiac City Council reviewed the preliminary draft on September 12, 2023. The attached document has been revised with input from the Pontiac City Council. A list of revisions to the plan are found on pages 92-94 of the plan. All revisions comply with the Interlocal Partnership Agreement. STAFF RECOMMENDATION Staff recommends approval of the final Pontiac Oaks Park Action Plan that was prepared in compliance with the Interlocal Partnership Agreement dated June 23, 2023. MOTION Move to approve the final Pontiac Oaks Park Action Plan that was prepared in compliance with the Interlocal Partnership Agreement dated June 23, 2023. RETURN TO AGENDA Pontiac Oaks Park Action Plan Hawthorne Park, City of Pontiac, Michigan Replace with active play photo with people and/or kids Approved by Oakland County Parks Commission: DATE TBD Approved by the Pontiac City Council – DATE TBD FINAL DRAFT DATE: 9/27/2023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park ACKNOWLEDGEMENTS Oakland County Parks and Recreation Commission Gary R. McGillivray, Chairman J. David VanderVeen, Vice Chairman Ebony Bagley, Secretary Christine Long, Executive Committee Member Yolanda Charles, Commissioner Amanda Herzog, Commissioner Andrea LaFontaine, Commissioner Jim Nash, Commissioner Nancy L. Quarles, Commissioner E. Lance Stokes, Commissioner Executive Leadership Team Chris Ward, Director – Park and Recreation Melissa Prowse, Manager – Planning and Development Jim Dunleavy, Manager – Park and Recreation Operations City of Pontiac Mayor and City Council Mayor Tim Greimel Councilwoman Melanie Rutherford, District 1 Councilman Brett Nicholson, District 2 Councilman Mikal Goodman, District 3 Councilwoman Kathalee James, District 4 Councilman William Parker, District 5 Councilman William Carrington, District 6 Councilman Mike McGuinness, District 7 City of Pontiac Staff Alex Zegarzewski – Parks Manager Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 OaklandCountyParks.com Oakland County Parks Staff Contacts – Planning and Resource Development Donna Folland, Supervisor (248) 736-9087 follandd@oakgov.com Jess Whatley, Associate Planner (248) 494-2680 whatleyj@oakgov.com Oakland County Parks Staff Contacts – Park Operations Erik Koppin, Chief of Operations – South District (248) 909-7702 koppine@oakgov.com Mike Boyd, Park Supervisor – Pontiac Oaks (248) 858-4637 boydm@oakgov.com Oakland County Parks Staff Contacts – Natural Resources and Nature Education Sarah Cook-Maylen, Chief of Nature and Environment (248) 343-1353 maylens@oakgov.com PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park Table of Contents Introduction ................................................................................................................................................................1 Community Context....................................................................................................................................................5 Community Engagement ......................................................................................................................................... 14 Environmental Condition......................................................................................................................................... 23 Existing Conditions .................................................................................................................................................. 25 Strategic Plan ........................................................................................................................................................... 47 Capital Improvement Plan (CIP) .............................................................................................................................. 58 Park Operations and Maintenance Plan (POMP) .................................................................................................... 64 Park Security Plan .................................................................................................................................................... 67 Letter of Intent (9/7/2022) ...................................................................................................................................... 69 Interlocal Partnership Agreement (6/23/3023) ...................................................................................................... 72 Transition Period Plan (6/28/2023) ......................................................................................................................... 85 Boundary Survey (4/27/2023) ................................................................................................................................. 88 Updates from Previous Draft (9/1/2023) ................................................................................................................ 92 Pontiac City Council Approval (10/3/2023) ............................................................................................................. 95 References ............................................................................................................................................................... 96 Appendix A: Public Engagement Report .................................................................................................................. 97 Introduction PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 1 Introduction Hawthorne Park resides on the ancestral, traditional, and contemporary lands of the Anishinaabe, known as the Three Fires Confederacy, comprised of the Ojibwe, Odawa, and Potawatomi. Evidence of a Native presence on and near the land includes its location along the Saginaw Trail, one of the most significant trails in Michigan, and the existence of a secondary trail just to the east. In 1831 Levi Holden purchased the land that eventually became the park. In the 1850s he sold it to Myron Cobb who in 1860 traded the land and the farm he had developed on it for the farm of John Clemons. In 1869 Clemons sold the land to Charles C. McCartey who developed it into a successful horse farm that included a racetrack. McCartey sold the farm to Buddington Chapman in 1877 and the farm remained in the Chapman family well into the 1900s. The state of Michigan eventually acquired much of the former Chapman land. In 1941 the City of Pontiac appears to have gotten around 93 acres of this land from the state. It is unclear how the land was deeded to the city. In 1952 the city of Pontiac deeded about 19 acres of this land to the School District of Pontiac. In 1953 Hawthorne Elementary was built on this land. The school was named after the author, Nathaniel Hawthorne, following a naming pattern used by the school district at the time. A few years later Hawthorne Park was developed near the school by the city of Pontiac. Hawthorne Park is the largest park in the City of Pontiac. This 77-acre park has long been a popular spot in the city for residents to access Creger and Upper Silver lakes, gather with families, and enjoy nature in its large open spaces. Features of the park include a playground, pavilion, picnic areas, horseshoe pits, restrooms, fishing pier, boat ramp, and an 18-hole disc golf course. Over the years, Hawthorne Park has suffered a lack of investment in its assets and reduced funding for routine maintenance. This disinvestment can be attributed to the economic and population decline in the city caused by changes in the automotive industry beginning in the 1980s, culminating in several years under the oversight of an Emergency Financial Manager appointed by the state and ending in 2013. Throughout the difficult years, however, Hawthorne Park has been a well- loved park and has benefited from the dedication of local volunteers. Friends of the Pontiac Parks Association was formed in 2012 and has led the charge to clean up and beautify 29 of Pontiac’s city parks, including Hawthorne Park, with bright new park signs and a Junior Ranger program. Now, as the revitalization of Pontiac moves forward, Oakland County Parks (OCP) and the City of Pontiac have entered into the Pontiac Oaks Partnership agreement aimed at rejuvenating and maintaining Hawthorne Park. Under the terms of the Pontiac Oaks Partnership agreement, Oakland County will invest more than $1.5 million to improve park facilities and assume long-term responsibility for park management and maintenance. The milestones leading to the Pontiac Oaks Partnership are described below and this Park Action Plan is intended to serve as a roadmap for both the city and the county for the future of Hawthorne Park/Pontiac Oaks. Introduction PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 2 Oakland County Parks and Recreation Master Plan The Oakland County Parks and Recreation Master Plan 2023-2027 updated the vision of Oakland County Parks (OCP) to focus beyond the parks currently managed by OCP to ensuring that all Oakland County residents experience the benefits of recreation. “Everyone in Oakland County has access to a park, public space, or recreational opportunity to relax, be active, socialize, and connect with nature.” The Recreation Master Plan went further to identify four core values that would be the basis for decisions and strategies in the coming five years. Diversity, Equity, and Inclusion: Ground all actions and decisions in equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. Health and Wellness: Increase access to the spaces and experiences that promote physical, mental, and social health for all. Environmental Sustainability and Natural Resources Stewardship: Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future, and build community resilience and adaptation to climate change. Fiscal Responsibility and Organizational Excellence: Implement our mission with a robust, innovative, and diverse parks and recreation organization and ground our decisions in sound fiscal policy. These core values are the foundation for new community partnerships to enhance the access and quality of recreation in local communities in Oakland County. (OCP 1/26/2023) Healthy Communities Park and Outdoor Recreation Investment Plan In October 2022, the Oakland County Board of Commissioners approved allocation to the Oakland County Parks and Recreation Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recreational spaces. OCP agreed to match the ARPA allocation with a minimum amount of $5.2M (OCP 1/26/2023). Approximately 60% of this funding was designated for investment in community parks with the remainder to be invested in existing OCP parks. Investment in community parks has the following objectives: • Transform and eliminate historic inequities in the distribution of the benefits of the Oakland County Parks system and significantly enhance our capacity to serve residents of densely populated, diverse core urban cities. • Rejuvenate municipal parks that are underutilized due to existing conditions that compromise accessibility, participation, and use by residents, including outdated or inoperable recreation equipment and facilities, deteriorating infrastructure, and disinvestment and underutilization of natural resources/park amenities. • Sustain the one-time investment of ARPA funding through partnerships that will incorporate four existing municipal parks into the Oakland County Parks system, securing long-term, ongoing investments from OCPR in park facilities and maintenance. • Expand accessibility and use of existing community park facilities to serve regional recreational needs. Introduction PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 3 • Make investments in park infrastructure that will have the greatest impact in improving the health and well-being of our residents. • Provide much needed financial aid to chronically underfunded communities to address priority local park and outdoor recreation needs. Prior to the BOC approval of the Healthy Communities Investment Plan, the City of Pontiac and OCP signed a Letter of Intent that signified their intention to develop a partnership to invest Oakland County ARPA funds in improvements at Hawthorne Park and for OCP to operate the park for an agreed period of time (City of Pontiac and County of Oakland 9/7/2022). Interlocal Partnership Agreement The City of Pontiac and OCP negotiated and signed an Interlocal Partnership Agreement that details the long- term relationship intended to improve Hawthorne Park for the residents of Pontiac and Oakland County, to be managed by OCP as Pontiac Oaks County Park. This Park Action Plan and its component parts are requirements of the Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023). The Park Action Plan is described in Section 4.7, quoted below: 4.7. Park Action Plan. By November 30, 2023, OCPRC shall create a Park Action Plan. The Park Action Plan shall be created pursuant to OCPRC’s current policies and procedures but shall include provisions related to Hawthorne Park contained in the 2021-2025 Pontiac Parks and Recreation Master Plan. Once completed, OCPRC shall submit the Park Action Plan to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Master Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. The Park Action Plan fulfills multiple requirements provided by the Interlocal Partnership Agreement. The table below relates the chapters of the Park Action Plan to individual sections of the Interlocal Partnership Agreement. Park Action Plan Section Interlocal Partnership Agreement Reference / Notes Introduction 4.7 Park Action Plan Community Context Community Engagement 3.3.4 Park Planning – section indicates the requirement for 2 community forums during the Transition Period Existing Conditions 3.2.1. Grants & Endowments 3.2.2. Agreements between City and Third Parties 3.3.3. Premises Inspections Environmental Condition 3.4 Environmental Condition 3.4.1 Environmental Assessments 3.4.2 Copies of Environmental Assessments Strategic Plan 2.6 Designation of Park & Name of Park 3.3.4 Park Planning Introduction PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 4 Park Action Plan Section Interlocal Partnership Agreement Reference / Notes 3.3.5 Park Programming 4.4 Park Improvement Projects 4.5 Park Maintenance/Repairs 4.7. Park Action Plan – section indicates plan shall include provisions related to Hawthorne Park contained in the 2021-2025 Pontiac Parks and Recreation Master Plan. 4.10 Park Access/Parking 4.13 Park Security 4.14 Signs 4.16 Future Real Property Acquisition 5.5 Park Grants Park Operations and Maintenance Plan 1.13 Park Fees and Charges 1.14 Park Revenue 4.3 Park Management and Operations 4.6 Park Utilities and Services 4.8 Park Operations and Management Plan 4.10 Park Access/Parking 4.12 Park Rules 4.13 Park Security 4.15 Volunteers 4.17 Sponsorship of Events/Programs at Park by Third Parties 4.18 Use of Park by Third Parties 4.19 Use of Park by the City 5.2 Establishment of Park Fees & Charges 5.3 Park Revenue 5.4 Annual Accounting and Audits Capital Improvement Plan 1.2 Capital Improvement Project 4.4 Park Improvement Projects 4.9 Park Capital Improvement Plan 5.1 Initial OCPRC Investment The final sections, provided for reference, include: Letter of Intent (9/7/2022) Interlocal Partnership Agreement (6/23/3023) Transition Period Plan (6/28/2023) Boundary Survey(4/27/2023) Updates from Previous Draft (9/1/2023) Pontiac City Council Approval (10/3/2023) References End Notes Appendices, provided separately, include: A. Public Engagement Report Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 5 Community Context Introduction Hawthorne Park is in the northwest corner of the City of Pontiac, the most diverse city in Oakland County. Our primary focus is on the residents of Pontiac and their access to the park. Understanding Pontiac’s demographic characteristics will help us evaluate if our community engagement is reaching the people of Pontiac and if Pontiac residents are accessing and enjoying the park features and activities at the park. Because Oakland County Parks (OCP) is a county agency, we also provide a data analysis of all Oakland County residents and all households within a 10-minute drive of the park. Community Description – City of Pontiac The City of Pontiac, located about 20 miles northwest of Detroit, is the county seat of Oakland County and a part of the Metro Detroit metropolitan area. Pontiac has a total area of 20.29 square miles. Pontiac is bounded by the City of Auburn Hills to the east and north, the City of Lake Angelus to the north, the Charter Township of Waterford to the west, and the Charter Township of Bloomfield to the south. Founded in 1818, Pontiac was the second European-American organized settlement in Michigan near Detroit, after Dearborn. Pontiac is part of the former Pontiac Township, which now includes the cities of Pontiac, Lake Angelus, and Auburn Hills. The last remaining portion of the township incorporated as the city of Auburn Hills in 1983. In 2023, Pontiac has a population of 62,749 people. It is the most diverse city in Oakland County, with a Diversity Index of 78 compared to 54 for Oakland County. The Diversity Index from Esri represents the likelihood that two persons, chosen at random from the same area, belong to different races or ethnic groups. The city has a majority non-white population, with 50% Black/African American and 12% reporting two or more races. The Hispanic population is 10%, with 16% of the population speaking Spanish in the home. The median household income for Pontiac residents is $38,810, with 30% of households below the federal poverty level. The City of Pontiac owns 36 public parks and/or recreational facilities, totaling 530.26 acres of land. The 5-Year Park and Recreation Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 6 Master Plan, adopted by the City Council on January 29, 2021, inventories these recreation sites, and sets goals for future improvements. Hawthorne Park is one of eight community parks identified in the Recreation Master Plan that is focused on meeting community-based recreation needs, as well as preserving unique landscapes and open spaces (Pontiac 1/29/2021). Data Tables and Charts: Pontiac residents only 1 This section compares data within the City of Pontiac: Pontiac residents within a 10-minute walk of Hawthorne Park, Pontiac residents within a 10-minute drive of Hawthorne Park, and all Pontiac residents. The map below shows the three geographic areas being compared. Figure A: Hawthorne Park map for demographic analyses (Pontiac residents only) 1 Data source: ESRI Business Analyst Hawthorne Park 10- minute walk area (Pontiac only) City of Pontiac Hawthorne Park 10- minute drive area (Pontiac only) Hawthorne Park entrance Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 7 Table 1: Population and household income (Pontiac residents only) Geography 2023 Total Population 2023 Median Household Income 2021 Total Households Hawthorne Park (10-minute walk) 51 $41,176 18 Hawthorne Park (10-minute drive) 52,290 $40,479 20,165 Pontiac City, MI 62,479 $38,810 24,548 Table 2. Demographic comparison – Diversity Index (Pontiac residents only) Geography 2023 Diversity Index Hawthorne Park (10-minute walk) 72 Hawthorne Park (10-minute drive) 81 Pontiac City, MI 78 Figure B: Demographic comparison – Race and ethnicity (Pontiac residents only) 0% 10% 20% 30% 40% 50% 60% 2023 White Population 2023 Black/African American Population 2023 American Indian/Alaska Native Population 2023 Asian Population 2023 Pacific Islander Population 2023 Other Race Population 2023 Population of Two or More Races 2023 Hispanic Population Race and Ethnicity (Pontiac MI/2023) Hawthorne Park (10-minute walk)Hawthorne Park (10-minute drive)Pontiac City, MI Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 8 Figure C: Demographic comparison – Languages spoken in the home (Pontiac residents only) Figure D: Demographic comparison – Age distribution (Pontiac residents only) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2021 Speak only English 2021 Speak Spanish 2021 Speak Other Indo-European Language 2021 Speak Asian- Pacific Island Language 2021 Speak Other Langauge Languages Spoken in the Home (Pontiac MI/2021) Hawthorne Park (10-minute walk)Hawthorne Park (10-minute drive)Pontiac City, MI 0% 2% 4% 6% 8% 10% 12% Age 0- 4 Age 5- 9 Age 10-14 Age 15-19 Age 20-24 Age 25-29 Age 30-34 Age 35-39 Age 40-44 Age 45-49 Age 50-54 Age 55-59 Age 60-64 Age 65-69 Age 70-74 Age 75-79 Age 80-84 Age 85+ Age Distribution (Pontiac MI/2023) Hawthorne Park (10-minute walk)Hawthorne Park (10-minute drive)Pontiac City, MI Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 9 Figure E: Demographic comparison - Income distribution (Pontiac residents only) Figure F: Demographic comparison – Economic status and disability (Pontiac residents only) 0% 5% 10% 15% 20% 25% Less than $15,000 $15,000 - $24,999 $25,000 - $34,999 $35,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 - $149,999 $150,000 - $199,999 $200,000 or greater Household Income Distribution (Pontiac MI/2023) Hawthorne Park (10-minute walk)Hawthorne Park (10-minute drive)Pontiac City, MI 0% 10% 20% 30% 40% 50% 60% 2021 Households Below the Poverty Level 2021 Households Receiving Food Stamps/SNAP 2021 Owner Households with No Vehicles 2021 Households with 1+ Persons with a Disability Economic Status and Disability (Pontiac MI/2021) Hawthorne Park (10-minute walk)Hawthorne Park (10-minute drive)Pontiac City, MI Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 10 Data Tables and Charts: Pontiac, 10-Minute Drive-Time, and Oakland County 2 As a county parks agency, we consider the demographic characteristics of people living within a 10- minute drive of the park and within Oakland County as a whole. The 10-minute drive time area includes most of Pontiac and parts Waterford Township, Auburn Hills, and Lake Angelus. The population within the 10-minute drive of Hawthorne Park is 103,000 people. For comparison, the demographic data for the city of Pontiac is also reported in this section. The 10-minute drive time area is slightly less diverse than the City of Pontiac and more diverse than Oakland County with a diversity index of 73 compared to 54 for Oakland County and 78 for Pontiac. 24% of the population is Black/African American, compared to nearly 50% in Pontiac and 14% in Oakland County. Like Pontiac, the Hispanic population is 10%, but with fewer speaking Spanish in the home – 11% for the area compared with 16% in Pontiac. The median household income for residents of this area is $56,094, with 18% of households below the federal poverty level. Figure G: Hawthorne Park 10-minute drive time area 2 Data source: ESRI Business Analyst Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 11 Table 3: Population and household income Geography 2023 Total Population 2023 Median Household Income 2021 Total Households Pontiac City, MI 62,479 $38,810 24,548 Hawthorne Park (10-minute drive) 110,590 $56,094 45,135 Oakland County, MI 1,285,938 $91,020 520,393 Table 4. Demographic comparison – Diversity Index Geography 2023 Diversity Index Pontiac City, MI 78 Hawthorne Park (10-minute drive) 73 Oakland County, MI 54 Figure H: Demographic comparison – Race and ethnicity 0% 10% 20% 30% 40% 50% 60% 70% 80% 2023 White Population 2023 Black/African American Population 2023 American Indian/Alaska Native Population 2023 Asian Population 2023 Pacific Islander Population 2023 Other Race Population 2023 Population of Two or More Races 2023 Hispanic Population Race and Ethnicity (2023) Pontiac City, MI Hawthorne Park (10-minute drive)Oakland County, MI Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 12 Figure I: Demographic comparison – Languages spoken in the home Figure J: Demographic comparison – Age distribution 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 2021 Speak only English 2021 Speak Spanish 2021 Speak Other Indo-European Language 2021 Speak Asian- Pacific Island Language 2021 Speak Other Langauge Languages Spoken in the Home (2023) Pontiac City, MI Hawthorne Park (10-minute drive)Oakland County, MI 0% 1% 2% 3% 4% 5% 6% 7% 8% 9% Age 0- 4 Age 5- 9 Age 10-14 Age 15-19 Age 20-24 Age 25-29 Age 30-34 Age 35-39 Age 40-44 Age 45-49 Age 50-54 Age 55-59 Age 60-64 Age 65-69 Age 70-74 Age 75-79 Age 80-84 Age 85+ Age Distribution (2023) Pontiac City, MI Hawthorne Park (10-minute drive)Oakland County, MI Community Context PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 13 Figure K: Demographic comparison - Income distribution Figure L: Demographic comparison – Economic status and disability 0% 5% 10% 15% 20% 25% Less than $15,000 $15,000 - $24,999 $25,000 - $34,999 $35,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 - $149,999 $150,000 - $199,999 $200,000 or greater Household Income Distribution (2023) Pontiac City, MI Hawthorne Park (10-minute drive)Oakland County, MI 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 2021 Households Below the Poverty Level 2021 Households Receiving Food Stamps/SNAP 2021 Owner Households with No Vehicles 2021 Households with 1+ Persons with a Disability Economic Status and Disability (2021) Pontiac City, MI Hawthorne Park (10-minute drive)Oakland County, MI Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 14 Community Engagement The Pontiac Oaks Park Action Plan is built on input from the public, park users, and local officials and stakeholders. We seek engagement on multiple levels and on multiple occasions and will continue to engage the community as planning and on-the-ground activities commence. Two types of community engagement will be done for Pontiac Oaks: planning engagement prior to creating a vision and goals and a preliminary action plan for the park and design engagement to engage the community in planning specific amenities and improvements as part of an overall master plan. Planning Engagement The purpose of planning engagement is to understand how people engage with the park and what is important to them about the park. We are not proposing anything, we are listening. The community engagement summarized in this Park Action Plan is planning engagement. As part of planning engagement, we communicate with stakeholders and conduct research to help us better understand the community and its characteristics such as languages spoken, demographics, median income, and potential barriers to park use. The results of research and engagement will help prioritize design of future improvements and help guide decisions. Design Engagement The purpose of this engagement is to share multiple design scenarios with the public and get information on their preferences and why. This will be led by the design consultant with support from OCP Planning and Design staff. The planning engagement above will provide important information about the community’s priorities and needs into the design process. Following an internal review process, the consultant will develop multiple design visions/layouts. After we determine these are feasible alternatives, we will host one or more open houses that include a design charette where designers and staff share multiple concepts with the community and ask for their input. Design engagement will occur after this Park Action Plan is approved and the design process commences. Existing Community Engagement Data We consulted reports from recent community engagement. The key documents consulted for Pontiac Oaks are the 5-Year Parks and Recreation Master Plan documents for the City of Pontiac (Pontiac 1/29/2021) and Oakland County (OCP 1/26/2023). Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 15 Hawthorne Park Community Engagement 3 Park public engagement is a requirement of the Interlocal Partnership Agreement. 3.3.4. Park Planning. During the Transition Period, the County shall: (1) assume primary responsibility for park planning, (2) regularly consult with the City about such planning, and (3) organize at least two (2) community forums in the City during the Transition Period to hear suggestions from City residents. Purpose The purpose of this public engagement was to understand the stakeholders and community members who are already invested in the property of Hawthorne Park, to gain insights they might have about the park, and to evaluate what the community would like to see in the park under Oakland County Parks management and through capital improvements. It was also our intention to reach community members who are not currently engaged in the park or who have not historically felt welcomed or invited into parks, to identify barriers to their participation and address gaps in equitable park access. Methods The public engagement methods used included an online survey and three public open houses held at the park. The survey was available online August 7-30, 2023. There were 232 unique survey entries, including 202 completed online and 30 on paper. Almost all surveys were completed in English – three surveys were completed in Spanish, twice online and once on paper. 75 surveys, one third of the survey responses, were from Pontiac zip codes. See Exhibit B: Survey Instrument to view images of the online and copies of the paper survey in both English and Spanish. Three open houses were held at Hawthorne Park with approximately 120 participants. Open house participants had a variety of ways in which to engage and provide input on Hawthorne Park. Two large park maps allowed opportunities to point out special features, memories, or notable locations, and many indicated using the space for family gathering and play. Two boards presented participants with opportunities to identify amenities and features that they felt were the highest priority or best fit. Paper copies of the survey were available at the open houses in English and Spanish. Populations Reached Understanding and responding to the needs of Pontiac residents is a priority of our partnership. Oakland County Parks used strategic methods to invite Pontiac residents to participate, both in the survey and to engage with us during the public open houses. A few examples of these methods were: Collaborating with community organizations who are already trusted by Pontiac residents. Holding a large, free community event at Hawthorne Park with inflatables, face painting, a DJ and more. Sending out postcards to all addresses within a 10-minute drive-time of the park with event dates and QR code. Translating all materials into Spanish to make them more accessible to Pontiac’s Hispanic population. 3 See Appendix A for the full Hawthorne Park Public Engagement Report. Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 16 As noted, one third of survey respondents reported living in a Pontiac zip code. The survey analysis reported results from both the Pontiac respondents and from the total survey pool. There were a few notable differences, such as the respondents from Pontiac represented a much more racially and ethnically diverse population than the group of all survey respondents. The regional draw of Hawthorne Park beyond Pontiac is evidenced by the large following of devoted disc golf users from around the region who were eager to participate in public engagement efforts for Hawthorne Park. Publicity and Promotion Several methods were used to reach as many engaged park users as possible including social media posts, e-marketing messages, news releases and hosting a free community event at the park. Intentional efforts were also made to reach community members not-yet engaged in Hawthorne Park or with Oakland County Parks. All materials were translated into Spanish to make them more accessible for the large Hispanic population in Pontiac and the surrounding area. Another effort to reach the community was collaborating with service organizations in the City of Pontiac. These organizations already have the trust of the people they serve, and they were willing to show their support for the interlocal partnership by extending the invitation to participate in public engagement and the free community event. Those organizations are listed below: Centro Multicultural La Familia La Casa Amiga Pontiac Community Foundation Micah 6 Several faith-based organizations See Appendix A / Exhibit B: Promotional Materials to view the various publicity pieces produced to promote the engagement. Summary Survey Results Survey respondents were generally in support of the partnership between Oakland County Parks and the City of Pontiac to revitalize Hawthorne Park. Some respondents have not visited Hawthorne Park in recent years for a variety of reasons that have deterred them, while others have seen improvements over the past couple of years, but all respondents seem excited at the prospect of the park revitalization project. Importance of park features Both Pontiac respondents and regional respondents value Hawthorne Park for its 77-acres of diverse, undeveloped natural areas. Differences emerge when looking at specific features in the park. Preservation of trees and natural spaces were the priority of highest importance for both regional and Pontiac respondents, with quiet areas and scenic views and open spaces for play falling in closely behind. Gathering spaces, pavilions and picnic areas ranked high for both regional and Pontiac respondents. Playgrounds ranked high for Pontiac respondents, much lower for regional respondents. Disc golf ranked lowest for Pontiac respondents; for regional respondents it was the fourth most important feature. Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 17 Experiences and barriers to enjoyment of parks To ask about negative or unwelcoming experiences at parks, we provided a list of scenarios that included: Parks not well-maintained; Limited information; Feeling unwelcome; Limited accessibility; Entrance fees too costly; Language barriers; Two or more of the above; and None of the above. In comparing the responses of Pontiac and Non-Pontiac respondents, a pattern is seen that could reflect inequitable park and recreation opportunities experienced by the residents of Pontiac. More than twice the percentage of Pontiac respondents reported experiencing two or more negative scenarios than non- Pontiac respondents. Almost four times the percentage of non-Pontiac respondents than Pontiac respondents indicated they had not experienced any of the listed negative scenarios. Open-ended survey responses Respondents had several opportunities to leave open-ended responses in the survey and over 600 responses were collected from over 230 respondents. Open ended responses gave insight into Hawthorne Park over the years, and some primary themes emerged. Working restrooms and clean, safe facilities was mentioned frequently. Community members mentioned recreational features that they remembered about the property. Eight respondents mentioned the RC Track that was on the adjacent property and seven remembered the iconic rocket ship structure that used to be at the park. Overall, despite inequities and disinvestment that affects the way people experience parks, survey respondents from within Pontiac and across the board are passionate about the natural beauty of Hawthorne Park, are happy to see it being invested in and cared for and excited to enjoy the park for many years to come. Each question and responses are available for review in the Appendix A / Survey Results section, with full responses available in Appendix A / Exhibit C: Open Comments. Summary Open House Results Oakland County Parks hosted three public engagement events at Hawthorne Park; two events that were specifically park planning open houses and the third event was an open house hosted during a free community event put on by OCP Recreation and Program Services. These events took place at the following times and saw estimated participation numbers as indicated: • Monday, Aug. 21- 6 - 8 pm – Public Open House (approximately 25 attendees) • Tuesday, Aug. 22- 5 - 7:30 pm – See Ya Summer event (approximately 75 attendees) • Saturday, Aug. 26 – 1 - 3 pm - Public Open House (approximately 20 attendees) The events were attended by over 120 community members including families and children, as well as Oakland County Parks staff and commissioners, City Councilwoman, and the Mayor of Pontiac. Children and adults all were invited to participate in the engagement, including a mapping activity, a Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 18 prioritization exercise, a playground vote and completing the survey if they hadn’t already done so. Two boards presented participants with opportunities to vote for amenities and features that they felt were the highest priority or best fit. A playground board received over 245 votes on different play elements, the results of which informed the decision to purchase a spaceship bouncer, a tall set of chimes and a colorful xylophone. The prioritization board reflected the importance the community puts on the natural beauty of the park as well as community events and safe, usable facilities. There were two large maps of the property, and attendees were encouraged to use the sticky notes provided to indicate areas of significance. This significance could be personal, such as a memory or something they had done in the property, many indicating family gatherings and play, or it could be informational, such as known wildlife, typical water patterns or any concerns they might have. They could also use color coded circles to indicate certain activities they had done. The prioritization exercise and the playground voting activity were both very popular, as attendees were given a certain number of stickers with which to cast their votes directly on the boards. In total, over 330 votes were cast between the two exercises. Detailed results of these interactive elements can be viewed in Appendix A / Public Open House Interaction Results section. Images of the maps and notes made are available in Appendix A / Comments and Noter from Public Open House. Conclusions Based on a robust response from both Pontiac residents and park users from a wider area, there is strong support for the future operation of and investment in the park by Oakland County Parks. We are grateful to everyone for their generous responses and understand the importance of keeping the priorities they expressed at the forefront: care of the forest, water, and natural areas; maintaining a clean, safe park with working amenities, and making sure everyone is welcome to gather and relax and play at the park. Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 19 Citywide Engagement Public engagement was conducted in 2017 and 2018 for development of the City of Pontiac 5-year Parks and Recreation Master Plan using the following methods: Community meetings and events Pontiac Community Survey conducted by Healthy Pontiac, We Can! Details about these methods and their main takeaways are in the table below. Unless otherwise indicated, the responses outlined below reflect the community’s priorities and opinions for the entire Pontiac park system. Any responses specific to Hawthorne Park will be noted. Table 5: Community meetings and events – total estimated engagement at all events – 358 people ACTIVITY MAIN TAKEAWAY(S) Verbal prompts, feedback and discussion Open-ended responses were combined into the following themes: • Facilities and equipment- specifically: playground equipment for smaller children, places to relax, more picnic tables and grills. Also an urgent need to update existing facilities for safety. • Park Maintenance- general daily maintenance • Beautification- remove trash and graffiti, park adoption, historical signage • Comfort Stations- working restrooms that are open during park hours and more pavilions or shady locations • Water features- splash pad, boating access, swim, fountains, etc. • Park security- regular police patrols, lighting, locking parks at night, security cameras • Events and activities – programming for diverse populations • Community centers • ADA accessibility- increase accessibility overall Open-ended question board 1. What do you like about Pontiac parks? 2. What don’t you like? 3. Programs or events 4. What’s missing from Pontiac Parks? Three-question survey: 1. Top 3 issues that need to be addressed in Pontiac Parks. 2. Park used most often 3. What would you do to make it better? Facility prioritization board Top five voted on park features were: 1. Splash pad 2. Restrooms 3. Basketball courts 4. Barrier free playground 5. Soccer/football/multi-use field Creative arts- Park map design Consistent theme was desire for walking paths Creative arts – drawing and story-telling Children and young adults asked to draw picture/write story about what they want to see in their parks, what they already enjoyed and what they would like unchanged. Common themes from open drawing activity included: • Socialization – space for family and friends • Nature - connecting with nature, including trees, grass, water and animal • Sports – variety of sports (basketball, baseball, soccer, etc.) • Events- attending community events like movie nights and carnivals. Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 20 ACTIVITY MAIN TAKEAWAY(S) Budgeting exercise When given $100 hypothetical dollars to invest into parks, top three invested areas were installation of new equipment (18%), youth programs and leagues (18%) and park maintenance (15%) Table 6: Pontiac Community Survey conducted by Healthy Pontiac, We Can! – 345 surveys analyzed QUESTION/TOPIC MAIN TAKEAWAY Demographics • Demographic data was relatively consistent with census data for Pontiac apart from respondents identifying as Hispanic. • Survey respondents identifying as Hispanic were only about 10.7% of total respondents, compared to census data identifying 17.2% of Pontiac residents as Hispanic. Additional efforts to reach and hear from Hispanic residents is a priority. • 58.5% of respondents did not report having any children in the home Community health priorities- When asked to rank the following prompts in order of importance, results were as follows: 1. Improve neighborhood safety (25%) 2. Improve access to health care (19%) 3. More exercise/PA opportunities (19%) 4. Improve nutrition and eating habits (17%) 5. More community events and activities (16%) Transportation • Driving most common mode of transportation (76.7%) followed by walking (7%), bus (6.1%), carpooling (4.4%), biking (2%) • Over 50% of respondents use public transportation at least once a week, with 17.3% using it every day. • Most commonly reported barriers to using public transportation: bus routes do not go to desired pickup/destination (57%) and not feeling safe using public transportation (16.6%) Public parks, trails and green spaces • Hawthorne Park reported as the park closest to 10.7% of respondent households, while 14.7% of respondents did not know which park was closest. • 34.2% of respondents reported not using Pontiac parks • The most reported barrier for respondents that prevents them from using parks is feeling unsafe, indicated by almost 50% of responses. Pontiac’s Parks and Recreation • 71% of respondents agree that a park is a place to go with family, 46% feel parks are a safe place for families and over 50% of respondents state that the parks near them are not free of crime. • Respondents prioritized maintenance of existing parks and upgrading current facilities as their top two priorities, both rated by more than 86% of respondents as very important or top priority. • Open space preservation and new parks and facility development were ranked as their lowest priorities, but still over 65% of respondents agreed they were either very important or top priorities. Physical activity • Slightly less than half of respondents engage in at least 30 minutes of physical activity at least 3 days a week. Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 21 QUESTION/TOPIC MAIN TAKEAWAY • Parks (14%) and trails (11%) are the fifth and sixth most popular sites, respectively, where respondents are physically active. The top four were home (57%), sidewalks (29%), gym (27%) and other (19%). • The greatest barrier to outdoor physical activity reported by respondents (73%) was not feeling safe outdoors. Countywide Engagement Oakland County Parks conducted the Community Needs Assessment in 2022 which provided baseline insight to the park needs of county residents (ETC Institute 2022). Main takeaways from this engagement as it pertains to Hawthorne Park planning are as follows: • Future of Parks and Recreation: When asked for their priority actions for Oakland County Parks, the highest number of respondents felt managing freshwater and stormwater resources to protect water quality and reducing flooding was very important (73%). Other actions respondents felt were very important were maintaining roads and park infrastructure (61%) and reducing waste by recycling and composting (60%). • Barriers to Recreation: The highest reported barriers to recreation in the county-wide survey were lack of information, not liking the outdoors and not having time. The least reported barriers at the county level were a lack of adequate transportation and feeling unwelcome. • Important Park Features: The amenities/facilities that were most important to respondents are displayed on the chart below, with the top four choices being Trails-hiking, Farmers markets, Beaches and Natural areas/open space. • Most visited Facility Type- Trails, Farmers markets, Natural areas and open space and beaches were also the top four choices selected by respondents as their most visited facility type. • Priorities for Facility Investment- Priority Investment Ratings were developed based on the importance of an amenity and the number of residents with an unmet need for that amenity. The same four items were ranked at the highest PIR: Beaches, Trails-hiking, Farmers markets, Natural areas and open space. • Priorities for Programming: Measured using the same formula as the facility PIR, the top priority programs are Adult fitness & wellness programs, Farmers market programs, Community festivals, Art/antique/craft shows, and Food truck rallies. • Demographics: o Respondents’ demographic data reflect the US Census data relatively well for Oakland County in regard to race/ethnicity, gender and age. These numbers differ significantly from the US Census data on race/ethnicity for the City of Pontiac. o The Community Needs Assessment for Oakland County reflected 26% of respondents in the county make less than $50K annually, whereas the respondents to the City of Pontiac survey described in the next section reported 72.5% in the same income category. o Due to the significant differences between the county as a whole and the City of Pontiac in these historical markers of inequitable park access, Oakland County Parks recognizes Community Engagement PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 22 the need for more targeted engagement opportunities for the residents of Pontiac (NRPA 5/1/2021). Figure M: Parks and Recreation Facilities Most Important to Households by percentage of respondents who selected the items as a top priority Environmental Condition PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 23 Environmental Condition Investigation of the environmental condition of the property is a requirement of the Interlocal Partnership Agreement. 3.4. Environmental Condition. 3.4.1. Environmental Assessments. During the Transition Period, OCPRC shall examine the Premises and perform a Phase I Environmental Site Assessment (ESA), at its sole cost, and additional environmental assessments that OCPRC deems necessary, in its sole discretion and at its sole cost. 3.4.2. Copies of Environmental Assessments. OCPRC will provide the City with a copy of the Phase I ESA and any other environmental assessments. OCRPC shall take possession of the Premises subject to such Phase I ESA and other environmental assessments performed pursuant to this Section. 3.4.3. Termination Related to Environmental Assessments. Notwithstanding any other provision, OCPRC may terminate this Agreement prior to the end of the Transition Period, if OCPRC is not satisfied with the condition of the Premises as evidenced by the Phase I ESA or other environmental assessment performed pursuant to this Section. Phase I Environmental Site Assessment The Phase I ESA was conducted by ASTI Environmental, with the final report dated May 19, 2023. The report indicated that the presence of a historic landfill on the property constitutes a Recognized Environmental Condition (RECs): “Historical reports indicate that a portion of the former city landfill was operated on the southwest portion of the Subject Property. The site was used as a landfill from approximately 1955 to 1969. The presence of buried waste of unknown origin or characteristics represents a potential for impact to soil and groundwater quality at the property, the nature and extent of which are not presently known.” (ASTI 5/19/2023) Phase I ESA final report has been provided to the City of Pontiac. Environmental Condition PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 24 Phase II Environmental Site Assessment The Phase II ESA was conducted by ASTI Environmental, with the final report dated August 23, 2023. The report indicated that based on the laboratory analytical results for samples collected at the park property, it was the opinion of ASTI that the property is a “facility” as defined in Part 201 of Michigan’s Natural Resources and Environmental Protection Act, 1994 PA 451, as Amended (Part 201). ASTI recommended that OCP have a Baseline Environmental Assessment (BEA) prepared for the property to obtain statutory liability protection for the pre-existing contamination and have a Due Care Plan (DCP) completed to satisfy the Part 20107(a) due care obligations. To complete the DCP and based on the intended continued usage of the property as a park, ASTI further recommended additional soil sampling to further evaluate the direct contact pathway. (ASTI 8/23/2023) Phase II ESA final report has been provided to the City of Pontiac. Baseline Environmental Assessment The Baseline Environmental Assessment (BEA) is being prepared by ASTI Environmental and will be completed within 45 days of the October 3, 2023 (anticipated date of City Council approval of this Park Action Plan) and submitted within 6 months of October 3, 2023, to the Michigan Department of Environment, Great Lakes, and Energy. BEA will be provided to the City of Pontiac. Due Care Plan Additional sampling was completed by ASTI Environmental to delineate any areas of direct contact. The results indicated no direct contact exceedances in any sample. It appears that the landfill was likely capped with an estimated 4-5 feet of clean soil fill. The sampling consisted of 10 hand auger borings to 2 feet below ground surface, with no obvious fill soil (with debris) in any of the borings. The Due Care Plan (DCP) is being prepared by ASTI and is anticipated to be completed by October 3, 2023. Per email correspondence, the DCP will require maintaining the current upper 2 feet of soil as a direct contact exposure barrier for the underlying impacted soils. Any soil taken off site should be disposed of in a Type 2 Landfill. Don’t install any drinking water wells. The DCP will have an impact notification to be given to receptors, such as construction workers, who may come into contact with the soils. These requirements impact the entire parcel. (ASTI 9/22/2023). DCP will be provided to the City of Pontiac. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 25 Existing Conditions Documentation of the existing conditions of the park is a requirement of the Interlocal Partnership Agreement. 3.3. Rights and Obligations During the Transition Period 3.3.3. Premises Inspections. During the Transition Period, the County shall inspect the infrastructure of the Park, including but not limited to the condition of utilities and their connections, the parking lot, trees, restrooms, playground equipment, trails and pathways, boat launch and dock. The inspection shall be codified in a document to illustrate the condition of the Premises at the end of the Transition Period. Location Hawthorne Park is the largest park in Pontiac and is in the northwest portion of the city (Council District 4), between Dixie Hwy and Walton Blvd, on the northwest side of Telegraph Rd. The 77.33-acre park is adjacent to approximately 19 undeveloped acres to the east, owned by Pontiac School District. Address: 1400 Telegraph Rd. Pontiac, MI 48340 Township and Range: Township 3 North, Range 10 East Quarter Section: NW ¼ of Section 18 Park Description Hawthorne Park is rich with diverse open spaces, wetlands, woods, picnic and play areas, and a disc golf course. The park is on Creger Lake with access to Upper Silver Lake and has a fishing pier and boat ramp, providing access to a larger chain of lakes and the Clinton River. Park features include: • 18-hole disc golf course • Trails /boardwalks • Playground • Pavilion • Picnic areas • Restrooms (closed) • Open spaces • Approximately 0.35 miles of combined frontage on Creger Lake and Upper Silver Lake • Fishing pier • Boat launch Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 26 Grant History 4 Unless otherwise noted, all grant-funded facilities and improvements listed in the table below remain open to the public for the purpose of outdoor recreation. Grant Number Source Year Summary 26-00110 Land and Water Conservation Fund 1968 Acquisition of a 36-acre addition to existing city park 26-00148 Land and Water Conservation Fund 1968 Purchase of playground/park equipment for 19 parks in the City of Pontiac TF97-232 Michigan Natural Resources Trust Fund 1997 Renovate boat launch and pave parking lot Other Property Restrictions 5 Michigan Department of the Environment, Great Lakes, and Energy (EGLE) holds a conservation easement. Conservation Easement 00-63-0419P comprises 1.66 acres of protected wetland between the circle drive to the boat launch and the eastern boundary of the park. The easement, established in 2004, currently contains several native plants that were likely seeded into the site but is invaded by a large population of Phragmites which will be treated. Figure N: EGLE Conservation Easement Location 4 Documentation of existing grants and endowments is a requirement of the Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 3.2.2). 5 Documentation of agreements between the city and third parties is a requirement of the Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 3.3.2). Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 27 Natural Resources For almost 2 million years, southeast Michigan and Oakland County were covered by glaciers that retreated at the end of the last ice age approximately 10,000-15,000 years ago. Dominant landscape features including hills, lakes, and rivers; and resulting natural communities consisting of plants and animals are based on the soils and resulting ecosystems that formed since that glacial retreat. Indigenous populations managed those ecosystems for thousands of years using techniques such as prescribed fire. The introduction of European settlement in Oakland County in the 1800s resulted in the conversion of natural ecosystems to agriculture and industry. Hawthorne Park was no exception and was managed as for agricultural purposes as detailed in the Introduction. Hawthorne Park was likely an oak dominated landscape, like much of Oakland County, prior to European settlement and shows remnants of various types of oak forests. The topography of the park varies by about 30 feet from the highest point adjacent to Telegraph Road and slopes generally downhill toward the lake edges. The park contains portions of both Creger Lake and Silver Lake which are part of a larger chain of lakes within the Clinton River Watershed. Creger Lake is approximately 20 feet deep, and Silver Lake is slightly deeper at 30 feet deep both with significant shoreline within Hawthorne Park. Creger Lake shows capacity to support a quality fishery. In addition to the aquatic vegetation community, water quality data shows high dissolved oxygen levels, moderate water temperatures and good salinity and pH values. However, there is a lack of habitat structure in the lake, with the only heterogeneity coming from the plant community mentioned. Threats to the current ecosystems are primarily found in the form of invasive species and forest pests and diseases. A number of common invasive shrubs and woody plants are dominating sections of the forests and much of the shoreline is degraded by invasive narrowleaf or hybrid cattail, and Phragmites. Additionally, oak wilt has been found within the park and is a significant threat to the existing recreational areas where large oaks provide much of the on-site shade. Loss of oaks within the park would also change the community composition of the forests dramatically. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 28 Restoration and management of Hawthorne Park will focus on re-establishing natural processes, connecting existing ecosystems, and increasing native plant and wildlife populations. Restoration will initially focus on reconnecting the shoreline to the park through: the removal of invasive species; additions of woody structures, coir logs and/or stone toes; and the restoration of native plants to improve habitat for terrestrial and aquatic animals and improve recreational opportunities (fishing) and aesthetics. Additionally, removal of priority invasive species throughout the park, reintroduction of prescribed fire, and seeding and planting of native species would improve the natural function of the park significantly. Careful attention to the oaks on-site will be necessary to attempt to prevent the spread of oak wilt as much as possible. Finally, extensive surveys of the property are necessary to map specific natural communities within the Michigan Natural Features Inventory (MNFI) framework, identify rare and unique native wildlife including fish populations, and set specific management targets. Natural Assets Photo Freshwater Resources (Silver Lake, Creger Lake) Additional surveying for management areas, habitat delineation necessary. Wetland Resources Additional surveying for management areas, habitat delineation necessary. Forests and Oak Dominated Recreational Areas. Additional surveying for forest composition and pests/disease necessary. An existing oak wilt site has been confirmed with disagnotic testing, extreme caution will be necessary when maintaining trails and trimming trees to prevent additional spread. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 29 Natural Assets Photo Street and Landscape Trees Additional surveying necessary to determine maintenance needs. Wildlife Additional surveying to identify rare and unique native wildlife and nuisance wildlife Natural Areas Additional surveying for management areas, invasive species and natural community delineation necessary. Restoration of the existing conservation easement. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 30 Boundaries Boundaries Aerial Photo (2020) Photo Telegraph Road There are no boundary markers for the southern border of Ambassador Park along Telegraph Rd. Photo – May 2023 Southwestern corner At the southwest corner of the park, there are no boundary markers or fences to indicate the park boundaries. Photo – May 2023 Western edge The western edge of the park that is adjacent to residential neighbors has a chain link fence, though ownership of the fence is unknown. The fence is broken and collapsing in several places, as in the picture shown here. Photo – May 2023 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 31 Buildings Buildings Aerial Photo (2020) Photo Restrooms Restroom building closed to public use. Hole in roof dates to before 2020. Photo – 7/11/2022 9/27/2023: Per the Transition Period Plan: renovation of the restroom buildings is in progress Pavilion Small pavilion with metal seamed roof and fixed picnic tables. Photo – 7/11/2022 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 32 Courts and Fields Courts and Fields Aerial Photo (2020) Photo Shuffleboard Four concrete strips approximately 50’ x 6’ each with gaps between, for a total area of about 50’ x 40’. Photo – October 2021 Horseshoe Pits Four horseshoe pits with wooden backstops, each measuring approximately 46’ long with spaces between, for a total area of approximately 46’ x 50’. Photo – October 2021 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 33 Disc Golf Course The eighteen-hole disc golf course weaves throughout park property, with cement tee boxes. Tee boxes and holes were installed after the 2020 aerials were captured but locations are noted on the aerial shown here with white dots. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 34 Disc Golf Course Holes Hole 1 has two tee boxes, the longer of which (490’) is located northwest of the boat launch parking lot. The shorter tee (330’) is approximately 200’ south of that tee. Basket is near trailhead into woods. Hole 2 runs approximately 25 feet inland and about 250 feet along the shoreline, though the lake is not visible. Disc golf club representatives describe this an iconic hole on the course. Hole 3 has a long and short tee and travels through the woods to the basket. The basket is located along a trail that moves on to tee 4, but connects to an overgrown, unused trail back toward the trailhead. Hole 4 is approximately 210’ through the woods. Hole 5 is approximately 240’ hole through the woods. Trail between holes 5 and 6 have longest stretch of makeshift boardwalk. Hole 6 is approximately 240’ hole through the woods. UNUSED: A tee box and hole were originally intended for hole 7 and still exist but are not labeled as part of the current course. Hole 7 starts in the woods and moves into an open clearing where the basket is in the middle of an open, mowed field on a hill. Hole 8 has a long tee box located just off Telegraph Rd sidewalk and a shorter tee located about 170’ toward the basket. There are two possible baskets, H8a and H8b. Hole 9 goes through the woods and incorporates two large, fallen trees across the fairway as an additional challenge feature. Oak Wilt was noted on several of the large oaks in this area of the woods. Tee 10 is located just outside of the wood line and the fairway runs through several picnic table areas and open space. The basket is approximately 8’ in the air and only accessible via the lose cinderblock steps pictured here. The fairway for hole 11 runs between the basket of hole 12 and the tee for hole 14, for a total length of about 430’. Hole 12 is about 150’ through a small clearing and back into the woods. Hole 13 has two possible baskets, one to the left of the fairway and one to the right. Hole 14 is almost entirely in the open without tree cover. The basket is near the entrance to the park. Tee for hole 15 is on the eastern property line that borders the Pontiac School District property. The basket is near the small, main drive parking area. Tee 16 is located directly across the drive from the playground parking area approximately 30’ back from the road. The basket is just south of the circle drive parking area. Tee 17 is located under a large tree just off the circle drive and has two baskets, one about 220’ from tee and the second about 580’ from the tee. Hole 18 runs along the eastern edge of the property and the basket is in the EGLE conservation easement. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 35 Hardscapes Hardscapes Aerial Photo (2020) Photo Boat Launch Parking Lot Asphalt parking lot with unidentified parking spaces and area for vehicles with trailers to pull in and reverse into boat launch. Parking space is approximately 105’ wide. If one row of parking is marked, there is enough space for 10 standard spaces and the minimum one accessible space. If two rows, there would be space for 16 standard spaces and the minimum of one accessible space. With three rows, there could be room for 29 spaces, including 2 accessible spaces, or 27 spaces if 2 are converted to allow cars towing trailers. Photo – 7/26/23 Playground Parking Lot Asphalt parking area for one row of vehicles to pull up adjacent to the playground with unidentified parking spaces. Parking area is approximately 213’ wide and 17’ deep. A curb separates the parking area from the sidewalk. Two accessible parking signs are posted though no lines are painted. The parking lot is long enough to accommodate 22-24 standard parking spaces and the minimum of 1 accessible space. Photo – October 2021 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 36 Hardscapes Aerial Photo (2020) Photo Horseshoe Parking Lot Asphalt parking area with two small parking bays, both around 17’ deep and approximately 50’ wide, with curbs surrounding the parking area and a 37’ x 26’ grass island in the middle. There is enough space to include 10 standard spaces and the minimum of 1 accessible space. Photo – October 2021 Circle Drive Parking Area Asphalt parking area with spaces for vehicles on either side of the circle drive leading to the boat launch. Along the south side of the drive is an area approximately 120’ x 17’ and on the north side of the drive are two smaller bays, both about 15’ deep with the one on the west around 46’ wide and the one on the east about 56’ wide. There is enough space for 24-25 standard spaces and one accessible space. If the parking lot had a total of 26+ spaces, two must be accessible. Photo – October 2021 Main Drive Parking Area Asphalt parking area along main park road without direct access or accessible routes to any specific facilities. Area measures about 56’ wide and 17’ deep with a curb surrounding three sides. There is space to include 4-5 standard spaces plus the minimum of 1 accessible space. Photo – October 2021 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 37 Open Space Figure O: Open space recreation areas (2017 aerial photo with 1-foot contour lines) Open Space Photo Picnic Area Groups of permanently installed picnic tables are located throughout the upland areas of the park with the majority within the woods indicated in the map above. Scattered single picnic tables (permenantly installed) are seen throughout the park. Photo August 2023 Sledding Hill The area used as a sledding hill has a bare knob at the top with an elevation of 985’ and drops to 970’ (15’) over about 225 feet. Picnic tables and trees are potential obstacles at the bottom of the run. Sledding Hill Main Picnic Area Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 38 Playgrounds Figure P: Hawthorne Park playground (2017 aerial photo) Table 7: Playgrounds – existing conditions Main play structure Swing bay Small play structure Caterpillar climber Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 39 Playgrounds 9/27/2023: Per the Transition Period Plan: playground updates are in progress Photo Main Play structure Playground for ages 5-12. Constructed between 2006 and 2008. Photo – 7/11/2022 Swing Bay Swing bay with four standard swings adjacent to the play structure, constructed between 2006 and 2008. Photo – 7/11/2022 Small Play structure Playground for ages 5-12. Constructed between 2006 and 2008. Photo – 7/12/2022 Caterpillar Climber Climber installed between 2006 and 2008. Photo – October 2022 Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 40 Signs Signs Aerial Photo (2020) Photo Entrance sign Park sign at park entrance, perpendicular to Telegraph Road and with a few feet of the sidewalk. Playground sign Colorful sign between playground and pavilion with park information and rules. Rules sign Black and white sign at entrance to park with rules, closing time and video surveillance sign. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 41 Stormwater Infrastructure Figure Q: Stormwater Infrastructure (2017 aerial photo with 1-foot contour lines) Drainage infrastructure is located at points A and B in the map above. Photos August 2023. A B A B Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 42 Trails and Boardwalks Trails and Boardwalks Aerial Photo (2020) Photo Multi-use walking/disc golf trail Trail system woven throughout the woods on the west side of Hawthorne Park. Surface is packed dirt in most places and varies in width from approximately 3’ to openings over 15’ wide for disc golf fairways. Some areas become very wet at certain times of the year. In these places, makeshift boardwalks and woodchips have been used to make the path passable. Photo – 4/27/2023 Boardwalks Multiple makeshift boardwalks throughout disc golf trails. Aerial view of wet area where bulk of boardwalks traverse. Photos – 4/27/2023 Additional Photos Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 43 Trails and Boardwalks Aerial Photo (2020) Photo Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 44 Utilities and Infrastructure Utilities and Infrastructure Aerial Photo (2020) Photo Utility poles Dots on aerial photo represent utility poles, with yellow being lamp poles like the one pictured left. Fire Hydrants Yellow dot on aerial photo represents location of hydrant pictured, just southeast of restroom structure. Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 45 Water Access Figure R: Water access structures and infrastructure (2020 aerial photo) Fishing pier Sand Boat launch Existing Conditions PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 46 Water Access Photo Fishing pier 8’ x ~112’’ floating wood dock and boardwalk constructed circa 2011. In poor condition with infrequent use. Photo – 7/11/2022 9/27/2023: Per the Transition Period Plan: replacement of the fishing pier is in progress Boat Launch Cement boat launch into Creger Lake, approximately 24’ wide and 45’ long. Photo – 7/11/2022 Sand Sand is a recent addition. It is seen in the 2020 aerial photograph but is not present in the 2017 aerial photograph. See comparison with aerial photographs above. 2017 aerial photo – beach sand is not present in this or earlier photos Photo – 8/26/202 Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 47 Strategic Plan The strategic plan for Pontiac Oaks/Hawthorne Park is designed to guide the park into the future and identify what actions are needed to make progress and how we will know the efforts were successful. It will help our Pontiac Oaks Partnership to set priorities, focus energy and resources, and ensure we are working toward common goals. It also will help us to evaluate results and adjust our direction in response to a changing environment. Many items in the strategic plan are requirements of the Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023) and are referenced in the footnotes. Park Vision The park vision is a statement that inspires and guides us; it is aspirational and declares our intent and direction and states the long-term outcome of our work. Pontiac Oaks at Hawthorne Park is a popular destination for Pontiac and Oakland County residents to be active and social or to relax and connect with nature. The park is safe and welcomes everyone. It is resilient and helps create a more sustainable future for the people of Pontiac and for the environment. Park Goals The park goals are the broader strategies that will lead us to the realization of our park vision. 1. Honor the rich history of Hawthorne Park and its value to the residents of the City of Pontiac. 2. Collaborate with City officials, staff, organizations, and residents who have invested in and cared for the park over the years. 3. Execute a transition to Oakland County Parks operation that is transparent, maintains open lines of communication, and acknowledges the park is owned by the City of Pontiac. 4. Operate the park and invest in improvements in a manner that is fiscally responsible for Oakland County Parks and enhances the fiscal sustainability of the City of Pontiac. 5. Improve and build park features that are resilient and adapted to the landscape and that contribute to a more sustainable, green future through intentional stormwater management, sustainable building and operating processes and community education opportunities. 6. Foster a welcoming environment for all park users through varied methods and processes, including universal design6, multi-lingual signage and promotion, clean, working restroom facilities, and regular cleaning and maintenance. 7. Employ strategies involving design, programming, maintenance, and resident involvement to create a safe park environment. 8. Connect residents to nature through restoration of natural assets and nature education programming. 6 Universal design results in a built environment that allows independent use and inclusive participation by people with disabilities, without separating them from others. When building new facilities or renovating existing structures, we strive to design universally accessible facilities and structures that are easily used by all. Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 48 City of Pontiac Parks and Recreation Master Plan The City of Pontiac Parks and Recreation Master Plan 2021-2025 identified potential park upgrades for Hawthorne Park, including: Assess the condition of the now-closed restroom building, including Universal Accessibility improvements. Improve the fishing pier. Create a new site plan for the park. Create a walking path and cross-county trails with mile/kilometer markers. Open for winter events and activities. Remove invasive plants from lake shore. Paint playground equipment. Protect and restore shoreline. The Recreation Master Plan notes the opportunity for acquisition of the adjacent former Hawthorne School property. It also notes that part of the property is located on a former landfill site. (Pontiac 1/29/2021) See footnotes within this Strategic Plan section that relate Pontiac’s Recreation Plan to individual actions and objectives. Timeline Improvements and development at Hawthorne Park/ Pontiac Oaks County Park will be guided by community engagement, site conditions and context, as well as available funding. The timeline for community engagement, design, and construction is in two overlapping phases. In the following Objectives section, we have indicated if any objective is expected to occur during a specific phase. If no phase is indicated, these activities will be ongoing as part of OCPR management of the park. Phase I – Park Refresh Phase I mostly occurs during the Transition Period with a focus on refreshing and repairing the existing amenities at the park. See the Transition Period Plan for details about approved activities during the Transition Period (City of Pontiac and County of Oakland 6/28/2023). It is also the time for community engagement that will help us understand how people engage with the park and what is important to them about the park. The results will help prioritize design of future improvements and help guide decisions. Some of the activities during this phase include: Standard Park Maintenance Operations / Create Welcoming Environment – Weekly mowing, regular trash pickup, leaf removal, stump grinding, storm cleanup, street sweeping, storm water management. Safety Conditions – Playground mulch, replace swings, repair rock climbing wall, replace fishing dock, hazardous tree trimming and removal, remove trip hazards, filled in holes in turf, create park security plan. User Experience / Basic Park Amenities – Playground equipment replacement, parking lot striping, restoration of restrooms, repair horseshoe pits, restore shuffleboard concrete. Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 49 Phase II – Park Design and Improvement (ARPA-funded projects) During Phase II we will engage the services of a design firm to create a master plan vision and site plan for the park 7. The design will be guided by the community engagement in Phase I and will continue to engage the public and stakeholders with a series of design charettes when we share multiple design scenarios with the public and get information on their preferences and why. The resulting master plan and engineering drawings will guide the future development of the park. Phase I activities may continue to be implemented during the early part of Phase II. Phase III – Park Investment and Improvement Phase III is the continued investment in park facilities as identified in the Phase II master plan and beyond ARPA funding. Project implementation will be dependent on available funding, including grants and sponsorships, and the results of feasibility studies and continued community engagement. Key Dates and Milestones June 23, 2023 – Executed date for Interlocal Partnership Agreement and beginning of Transition Period and Phase I of park improvement. October 1, 2023 – Approximate date for end of Transition Period and beginning of operation of park as Pontiac Oaks County Park and beginning of Phase II. November 30, 2023 – per Interlocal Partnership Agreement, the deadline for OCPR to submit Park Action Plan to Pontiac City Council. December 31, 2024 – per American Rescue Plan Act (ARPA) guidelines, the deadline for all ARPA-funded contracts to be executed. December 31, 2026 – per ARPA guidelines, the deadline for all ARPA-funded projects to be completed. Park Objectives The park objectives outline a variety of strategies and specific actions and projects that will implement the overall vision and goals for the park. Many of the objectives are general in nature and will be developed in more detail in Phase II of the park design and development. Objectives that align directly with the Pontiac Recreation Plans objectives for Hawthorne Park are identified with a footnote (Pontiac 1/29/2021). If objectives are expected to occur in either Phase I, II, or III, or if feasibility of the actions is yet to be determine – these are indicated to the right of the individual objective. If no phase is indicated, the objective will be ongoing as part of the management of the park. Objectives that are also identified as Capital Improvement Plan (CIP) projects are also indicated to the right of the individual objective and are further detailed in the CIP section. I Park Management and Operation A Pontiac Oaks During the term of the Interlocal Partnership Agreement the park will be designated Pontiac Oaks, a park within the Oakland County Parks system8. Pontiac Oaks will be operated, maintained, and improved as an Oakland County Park 9, with the City of Pontiac retaining ownership 10. 7 Pontiac Recreation Plan: Create a new site plan for the park (Pontiac 1/29/2021) 8 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 2.6) 9 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.3) 10 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 7.1) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 50 B Park Operations and Maintenance Plan (POMP)11 The POMP is a requirement of the Interlocal Partnership agreement and is a detailed list of OCPs responsibilities in operating and maintaining the park. POMP C Capital Improvement Plan (CIP)12 The CIP is a requirement of the Interlocal Partnership agreement and is a detailed list of planned and potential capital projects for the next 5 years for the park. Projects require a detailed feasibility study prior to creating construction documents and implementing projects. All projects over $30,000 require Parks Commission approval. CIP D Park Security Plan 13 The Park Security Plan is a requirement of the Interlocal Partnership Agreement and is a list of strategies and actions to maintain a safe and secure park environment. It is detailed list of strategies that will be employed to maintain a park environment that is safe and welcoming, including: Safety through design Technology Law enforcement services Staff training Park Security Plan E Communicate and Collaborate with the City of Pontiac Agreement Administration14: The Interlocal Partnership Agreement identifies the administrators of the Interlocal Partnership Agreement as the Mayor of Pontiac (City’s Agreement Administrator) and the OCP Director or their successors or designees. Pontiac Park Advisory Committee: The City of Pontiac, at their sole discretion, may establish a park advisory committee to provide recommendations to the Mayor and City Council regarding park planning, improvements, and programs. As requested by the City, Oakland County Parks will collaborate with the park advisory committee and seek their input and ideas. F Prioritize the Core Value of Diversity, Equity, and Inclusion in Pontiac OCP recognizes the diversity of the Pontiac community and will strive to provide facilities and experiences for all and provide an environment that welcomes everyone in the community. Our commitment to this objective is documented in the OPC Recreation Master Plan: Core Value: Ground all actions and decisions in equity and justice and provide parks and recreation services that feel welcoming and safe to everyone. o Action: Ensure that park attendance reflects the demographic profile of the surrounding communities o Action: Collaborate with partners to identify communities, households, and individuals with needs for equitably provided services and insure that OCP-sponsored programs in these communities are properly supported and are reaching their intended audience 11 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.8) 12 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.9) 13 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.13) 14 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.1) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 51 o Action: Ensure that the staff and Parks Commission reflects the racial and ethnic diversity of Oakland County and provide a positive and welcoming work environment II Natural Resources Management 15 A Natural Areas Stewardship: Protect, restore, and enhance unique natural communities and promote biodiversity across the landscape. 1 Survey for priority invasive species and rare or unique native plants. 2 Treat and remove priority invasive species. 3 Restore priority natural communities and habitats through native seeding, prescribed fire, and winter shrub removals. 4 Install no-mow zones, turf conversion, and landscape conversions to native plants. B Freshwater Stewardship: Protect, restore, and enhance wetland habitat and associated aquatic organisms. 1 Assess and monitor stormwater infrastructure. Evaluate curbed roadways and parking lot for stormwater issues and solutions that will slow entry of stormwater into the lake. It has been observed that runoff goes immediately into the lake from roadways and parking lots during rain events. 2 Survey for aquatic species and water quality. 3 Shoreline Restoration Treat and remove invasive species from the shoreline of Creger and Upper Silver Lakes, while restoring natural shoreline habitat and near shore aquatic habitat. Restoration will include multiple natural shoreline techniques including regrading, native vegetation, coir log installation, aquatic native vegetation, stone toe establishment and large wood structure installations. The results will enhance habitat available to fish and riparian species, while also improving site lines and aesthetics within the park and visually connecting infrastructure within the park to the water.16 Phase I/II CIP 010 4 Manage fisheries resource and enhance habitat. 5 Manage aquatic invasive species. C Forestry: Protect, restore, and enhance diverse forest systems and shade trees for recreational users. 1 Develop forest management plan for long term maintenance of tree diversity. 2 Monitor for forest pests and diseases and provide rapid responses to detections. 3 Tree maintenance and removals, tree planting and re-forestation. 4 Development and implementation of debris management plan. D Wildlife: Protect, restore, and enhance rare and unique native wildlife species and biodiversity. 1 Survey for threatened, endangered, and special concern species along with priority native and non-native species. 2 Manage nuisance and non-native wildlife. 15 The Interlocal Partnership Agreement acknowledges potential restrictions due to the presence of endangered species (City of Pontiac and County of Oakland 6/23/2023, Section 4.11) 16 Pontiac Recreation Plan: Remove invasive plants from lakeshore. Protect and restore shoreline. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 52 3 Restoration of priority habitat for wildlife to increase habitat connectivity. III Park Programs and Activities A Recreation Programs and Services The Recreation Programs and Services (RPS) unit develops and provides programs, special events and activities throughout the park system that bring in visitors and provide unique experiences for park users, incorporating Pontiac Oaks/Hawthorne Park into their annual scheduling of events. Reaching Pontiac residents through various avenues of promotion and collaboration with community organizations will be a priority to engage those residents who may not currently be using the park. Types of programs that would be a good fit at this park include: Come Out and Play Special Event Camp Field Trip Programs Special Events Collaborative Events B Nature Education Environmental education/field trips/nature hikes Learn to kayak events Fishing Derby Winter activities- snowshoeing, skiing, etc. C Active Adults and Adaptive Recreation Fitness programs History programs Adaptive programs D City of Pontiac sponsored events17 Pontiac events must be scheduled in advance with OCP staff and will not be charged a fee for use of the park. City is responsible for all associated costs. E Private events and gatherings – reservation of park areas and/or pavilion per OCP park rules and processes. 18 Disc Golf Tournaments 5K races and events Church-sponsored events and gatherings Family reunions, holiday gatherings, and other social gatherings F Enjoyment of the park by individuals and families – drop in use without reserving facilities – e.g., picnics, boating and fishing, playing at playground, disc golf, etc. G Winter activities may include sledding and snowshoeing. Other activities to be determined.19 IV Connectivity A Neighborhood Connections Evaluation/Potential Construction Evaluate feasibility of establishing non-motorized connections, including the construction of new pathways and safe road crossings, that connect the park with neighborhoods that are adjacent to the property and on the east side of Telegraph Road. Phase II/III CIP 018 17 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.19) 18 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.17) 19 Pontiac Recreation Plan: Open for winter events and activities. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 53 1 Road crossing and pathway connecting Hawthorne Park to Kennett neighborhood across Telegraph Road and other neighborhood connections 2 Route connecting Hawthorne Park to Waterford Oaks B Public Transit Evaluate access via SMART bus and other public transport C Clinton River Watershed Determine feasibility of opening water trail connections between Creger Lake, Upper Silver Lake, and Silver Lake V Facilities and Assets A Accessibility and Universal Access Perform accessibility audit of facilities, trails, and features to ensure compliance with the Americans with Disabilities Act (ADA), prioritizing any non-compliant items to be brought up to standards. Incorporate universal access design principles as new facilities are constructed and improvements to existing facilities are made. B Boundaries and Gates Evaluation/Installation Evaluate the park boundary and install appropriate type of boundary delineation per OCPR Boundary Standards that establishes the park boundary, discourages encroachment, and allows for movement of wildlife. Evaluate the need for installation of automatic gates at park entrance. Incorporate communication program with adjacent landowners. Phase II CIP 006 C Buildings Maintain an annually updated inventory of building roofs (materials, colors, inspection results, installation, and repair dates) and building equipment (manufacturer information, inspection results, installation, and repair dates) in the park and forecast timeline for upgrades and replacements. Transition building practices, equipment, materials, and supplies to sustainable alternatives to meet sustainability targets and decrease impact on surrounding environments. 1 Existing pavilion Evaluate integrity of structure and refresh with cleaning and paint; ensure universal access with access routes and ADA-compliant picnic tables and benches. Evaluate the need for replacement. Phase I 2 Pavilion Roof Inspection/Potential Replacement Inspect roof annually for replacement need. Make repairs as needed and replace when continued maintenance is no longer feasible. Phase III Evaluate need. CIP 011 3 Pavilion Evaluation/Potential Construction Based on public engagement, consider the need for an additional larger pavilion. If determined to be feasible, incorporate pavilion design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Provide electricity, lighting, large grill, and other amenities. Ensure universal access with access routes and ADA-compliant picnic tables and benches. Evaluate if there is a need for additional parking. Phase III Evaluate need & feasibility. CIP 008 4 Restroom Building Update/Replacement 20 Phase I 20 Pontiac Recreation Plan: Assess the condition of the now-closed restroom building, including for Universal Accessibility improvements. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 54 Renovate existing restroom building interior, connect utilities, and exterior with new fixtures and finishes and restore functionality for public use. Install automatic locks for park opening and closing. Consider security needs. Evaluate if replacement is a more feasible option. CIP 007 5 Restroom Building HVAC Evaluation/Potential Installation Consider if there is a need for a winterized and heated restroom to serve park visitors during winter months. Select sustainable options, including high- efficiency water heaters and Energy Star-rated appliances. 21 Phase II/III Evaluate need. CIP 009 6 Maintenance and Operations Shed Evaluate the need and, if appropriate and feasible, design and build a maintenance and operations shed to accommodate a zero-turn mower and a light utility vehicle. Consider site context and natural resources impacts and provide electricity, EV charging, and lighting. Consider providing a separate area and entrance for disc golf equipment storage. Phase II/III Evaluate need & feasibility CIP 021 D Courts and Fields 1 Horseshoe Pits Refresh and activate user groups 2 Shuffleboard Court Clean up and repurpose. Consider replacing it with bag toss, permanent ping pong or chess tables, or other game that is trending. E Disc Golf Course 1 Disc Golf Agreement with City of Pontiac Agreement is on file but is unsigned 2 Disc Golf Agreement with OCP Identify the appropriate type of agreement: license agreement, volunteer agreement or memorandum of understanding. Negotiated agreement must include: Acknowledgement of EGLE conservation easement and land use restrictions. Acknowledgement of area of contamination and due care responsibilities. Clarification of maintenance practices and responsibilities. Does not allow tree cutting by volunteers – limited to OCP NR staff to prevent spread of disease Does not allow trail creation or re-routing by volunteers Phase I/II 3 Disc Golf Course Update Upgrade course to improve holes and tees, make general site and customer service improvements, reduce natural resource impacts, and improve access to complementary facilities. Reroute the course to separate general trail use from disc golf use, and to create a safe route for trail users. Relocate holes and tees away from former landfill area in southwest part of the park and from EGLE wetland conservation easement in the center of the park. Phase II/III CIP 001 F Hardscapes 21 Pontiac Recreation Plan: Open for winter events and activities. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 55 1 Road and Parking Lot Evaluation/Potential Improvements Evaluate the condition of roads and parking lot and plan for improvements as needed. Repair as needed and maintain striping. Consider the need for additional parking in overall park design to strategize potential location for additional parking, if needed. Phase II/III CIP 013 G Open Space 1 Picnic Areas Repair and redistribute picnic tables and install grills. Replace as needed. Phase I 2 Sledding Hill 22 Assess sled route and remove obstacles. H Playgrounds 1 Existing playground Inspect playground annually for safety and condition. Paint structure and make repairs as needed and maintain accessible play surface and access routes. Incorporate new shade structures and seating. Replace components or entire play structure when continued maintenance is no longer feasible. If the entire structure is replaced, evaluate location. The following actions are completed/in progress in Phase I Remove mulch barrier and replace mulch to create an even transition from turf surface. Paint equipment 23 Climbing tower: Replace damaged structure. Swings: Replace missing swings; add at least one accessible swing. Additional components: Provide shade and seating, additional play elements Phase I CIP 014 2 Additional Play Structure Design/Potential Construction Based on public engagement, consider the need for construction of an additional playground. If determined to be feasible, incorporate playground design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Phase III Evaluate need & feasibility CIP 015 3 Play Pockets Design/Installation Based on public engagement, consider the need for additional smaller play elements and sensory features. If determined to be feasible, incorporate play area design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Phase II CIP 016 I Signs 1 Monument sign 2 Current events signs 3 Park rules sign 4 Disc golf wayfinding 5 Trail wayfinding 5 Interpretive signage J Stormwater Infrastructure 1 Stormwater management Phase II 22 Pontiac Recreation Plan: Open for winter events and activities. (Pontiac 1/29/2021) 23 Pontiac Recreation Plan: Paint playground equipment. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 56 Evaluate roadways, parking lots and impervious surfaces for stormwater issues. Identify solutions that will slow entry of stormwater into the lake utilizing green stormwater infrastructure where feasible. Evaluate existing drains and improve to restore functionality or redesign for better function. CIP 012 K Sustainability Improvements Invest in the park system to prepare for meeting environmental sustainability targets including reducing greenhouse gas emissions, sourcing, or installing renewable energy, electrification of vehicles and equipment, improving water quality and access, reducing water, herbicide, and disposable product use, improving stormwater resilience, and reduction and management of waste. 1 Evaluate the feasibility for installing environmental sustainability improvements at the park and install infrastructure and equipment as feasible and appropriate. Phase II CIP 020 2 Strategize how to provide shelter and/or relief from extreme heat events L Trails and Boardwalks 1 Trail System Evaluation/Improvement/Potential Construction Design trails to separate trail system from disc golf course to increase safety of trail users and eliminate interruption in play. Evaluate the need for additional trails in the park. Consider expanding the trail network to provide a 5K route for events. Consider accessibility, site context, and natural resources impacts. All trails must comply with OCP Trail Standards. 24 Phase II CIP 107 2 Boardwalk Evaluations/Replacements Conduct structural inspections and replace aging boardwalks before they become unsafe and construct new boardwalks to increase accessibility and resolve trail /natural resource conflicts. Use alternative to pressure treated wood over water and incorporate wildlife crossings. Pallets and other informal materials have been used for trails crossing wet areas throughout the park. Evaluate these areas, design, and construct appropriate crossings that meet OCPR Trail Standards and applicable wetland regulations or reroute trails as needed. Phase II CIP 005 M Utilities and Infrastructure 1 Information Technology Evaluation/Potential Installations Evaluate the need for technological improvements at the park and install infrastructure and equipment as feasible and appropriate. Phase I/II CIP 019 2 Reconnect electricity and water Phase I/II 3 Reduce resource uses and costs – use Energy Star and water wise solutions 4 Consider eliminating poles with overhead lines and converting to underground utilities N Water Access 1 Lake Viewshed Manage shoreline vegetation to restore lake views within park. See Shoreline Restoration project. Phase I/II CIP 010 2 Fishing Pier Construct new fishing pier. Remove existing after replacement is in place. 25 Phase I CIP 003 24 Pontiac Recreation Plan: Create a walking path and cross-county trails with mile/kilometer markers. (Pontiac 1/29/2021) 25 Pontiac Recreation Plan: Improve the fishing pier. (Pontiac 1/29/2021) Strategic Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 57 3 Accessible Kayak Launch Evaluation/Potential Installation Consider installation of an accessible kayak launch attached to the replaced fishing pier. Phase II/III CIP 004 4 Boat Launch Evaluate launch for improvement needs. Phase I 5 Beach Evaluation / Potential Construction Evaluate feasibility of developing sand beach area. Consider permitting requirements, freshwater and natural resource impacts, sustainability, and long-term maintenance requirements within the context of climate change and increased storm events. Evaluate safety implications of opening a non-guarded swimming area to the public. Phase III Evaluate need & feasibility CIP 002 VI Property Management A Property Agreements and Restrictions Coordinate all design and new uses with existing property restrictions 1 Interlocal Partnership Agreement 2 EGLE Conservation Easement 3 DNR Grant Agreement 4 Due Care Plan26 B Property Acquisition 1 Hawthorne School Property Assist City with efforts to acquire the property and integrate into park.27 2 Communicate with other adjacent property owners as appropriate regarding potential land acquisition. 26 Pontiac Recreation Plan notes that that part of the property is located on a former landfill site. (Pontiac 1/29/2021) 27 Pontiac Recreation Plan notes the opportunity for acquisition of the adjacent former Hawthorne School property. (Pontiac 1/29/2021) Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 58 Capital Improvement Plan (CIP) The County of Oakland (“County”) and the City of Pontiac (“City”) mutually agree to this 5-Year Park Capital Improvement Plan (“CIP”) pursuant to Section 4.9 of the Interlocal Partnership Agreement for Hawthorne Park between the County and the City, dated June 23, 2023 (“Interlocal Partnership Agreement”). 1. Section 4.9 of the Interlocal Partnership Agreement provides: “When OCPRC deems necessary, OCPRC shall create a Park Capital Improvement Plan (“CIP”) forecasting Capital Improvement Projects for a five (5) year period. The CIP shall be created pursuant to OCPRC’s current policies and procedures and shall be included in OCPRC’s annual CIP. Once completed, OCPRC shall submit the CIP, applicable to the Park, to the City Representative for comments and recommendations. The Park Capital Improvement Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative. The City Representative shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the CIP. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the CIP. After receiving the City Representative’s written approval of the CIP, OCPRC shall commence to have the CIP adopted and implemented pursuant to its policies and procedures. Modifications to the CIP shall be codified according to the procedure set forth in this Section.” 2. This CIP is the writing contemplated by Section 4.9. 3. Section 1.2 of the Interlocal Partnership Agreement defines Capital Improvement Project as “a project that: (1) costs thirty thousand dollars ($30,000.00) or more and (2) extends the life cycle of an existing facility or asset; replaces, renovates, or remodels an existing facility or asset; or adds a new facility or asset.” 4. Section 4.4 of the Interlocal Partnership Agreement provides the following regarding Park Improvement Projects: “OCPRC shall be responsible to provide and perform (either directly or through third parties) improvements for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. All Capital Improvement Projects shall become an integral part of the Premises and shall be owned by the City. No Capital Improvement Projects shall occur without the prior written approval of the City’s Representative, unless such Capital Improvement Project was included in the CIP. 5. Section 5.1 of the Interlocal Partnership Agreement provides the following regarding the Initial OCPRC Investment: “The County shall make an initial investment of, not less than one million five hundred thousand dollars ($1,500,000.00), for Park operations, management, planning, maintenance, and improvements (“Initial Park Investment”).” 6. Section 5.5 of the Interlocal Partnership Agreement provides the following regarding Park Grants: “The Parties shall use their best efforts to work together to secure grant funding for Park expansion, development, improvements, operation, and maintenance. OCPRC shall be responsible for applying for and managing grants related to the Park.” Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 59 The Parties shall review this CIP every five (5) years and shall modify it as necessary. Oakland County Parks and Recreation Commission (OCPRC) proposes the following Capital Improvements within the next 5 years following the policies and procedures of OCPRC. Inclusion of the project in this CIP is not a guarantee that the project will be implemented. Each project will be evaluated based on the core values of OCP to ensure the project will meet the needs of the community and residents and is feasible for long-term maintenance. Each project requires final approval by the OCPRC before releasing funding for the project. Amenities and Site Improvements This section comprises individual projects that are related to amenities and other site improvements within the parks and that do not fit into any of the more specific categories. Scopes are provided for each that summarize the need for the project, the actions to be taken, and how the project aligns with OCPR's Core Values. Project ID: 010 Site and Grounds Shoreline Restoration Scope: Treat and remove invasive species from the shoreline of Creger and Upper Silver Lakes, while restoring natural shoreline habitat and near shore aquatic habitat. Restoration will include multiple natural shoreline techniques including regrading, native vegetation, coir log installation, aquatic native vegetation, stone toe establishment and large wood structure installations. The results will enhance habitat available to fish and riparian species, while also improving site lines and aesthetics within the park and visually connecting infrastructure within the park to the water. Project ID: 001 Site and Grounds Disc Golf Course Update Scope: Upgrade course to improve holes and tees, make general site and customer service improvements, reduce natural resource impacts, and improve access to complementary facilities. Reroute the course to separate general trail use from disc golf use, and to create a safe route for trail users. Relocate holes and tees away from former landfill area in southwest part of the park and from EGLE wetland conservation easement in the center of the park. Project ID: 002 Site and Grounds Beach Evaluation/Potential Construction Scope: Evaluate feasibility of developing sand beach area. Consider permitting requirements, freshwater and natural resource impacts, sustainability, and long-term maintenance requirements within the context of climate change and increased storm events. Evaluate safety implications of opening a non-guarded swimming area to the public. Boardwalk, Bridge, Dock, and Deck Replacements Program identifies and implements projects identified via structural inspections to 1) replace aging boardwalks before they become unsafe, and 2) construct new boardwalks to increase accessibility and resolve trail /natural resource conflicts. When structures are over water, use alternative materials instead of pressure treated wood and incorporate wildlife crossings. Project ID: 003 Fishing Pier Replacement Scope: Construct new fishing pier. Remove existing after replacement is in place. 28 28 Pontiac Recreation Plan: Improve the fishing pier. (Pontiac 1/29/2021) Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 60 Project ID: 004 Accessible Kayak Launch Evaluation/Potential Installation Scope: Consider installation of an accessible kayak launch attached to the replaced fishing pier. Project ID: 005 Boardwalk Evaluations/Replacements Scope: Conduct structural inspections and replace aging boardwalks before they become unsafe and construct new boardwalks to increase accessibility and resolve trail /natural resource conflicts. Use alternative to pressure treated wood over water and incorporate wildlife crossings. Pallets and other informal materials have been used for trails crossing wet areas throughout the park. Evaluate these areas, design, and construct appropriate crossings that meet OCPR Trail Standards and applicable wetland regulations or reroute trails as needed. Boundary Replacements Program identifies and implements projects to replace or remove damaged or deteriorated fences, gates, and other boundary delineation, including golf course nets. Use the boundary specification that accomplishes needed boundary identification, minimizes maintenance requirements, allows for wildlife movement, and enhances the welcoming appearance of the park. Incorporate a neighborhood communication plan into all external boundary projects. Project ID: 006 Boundaries and Gates Evaluation/Installation Scope: Evaluate the park boundary and install appropriate type of boundary delineation per OCPR Boundary Standards that establishes the park boundary, discourages encroachment, and allows for movement of wildlife. Evaluate the need for installation of automatic gates at park entrance. Incorporate communication program with adjacent landowners. Building Updates and Additions Program identifies projects to improve, renovate, or expand existing building interior and/or exterior, or to add a new building. A full Planning Review is a pre-requisite to implementing major changes. This review contains the following: 1) detailed description of existing conditions, 2) analysis of usage, cost recovery, and other indicators to confirm need for project, 3) historical analysis if asset is over 50 years old, 4) analysis of opportunities to advance OCPR Core Values with the project, and 5) short and long- term goals for improved building. Project ID: 007 Restroom Building Update/Replacement Scope: Renovate existing restroom building interior and exterior with new roof, fixtures and finishes and restore functionality for public use. Install automatic locks for park opening and closing. Consider security needs. Evaluate if replacement is a more feasible option. 29 Project ID: 008 Pavilion Evaluation/Potential Construction Scope: Based on public engagement, consider the need for an additional larger pavilion. If determined to be feasible, incorporate pavilion design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Provide electricity, lighting, large grill, and other amenities. Ensure universal 29 Pontiac Recreation Plan: Assess the condition of the now-closed restroom building, including for Universal Accessibility improvements. (Pontiac 1/29/2021) Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 61 access with access routes and ADA-compliant picnic tables and benches. Evaluate if there is a need for additional parking. Project ID: 021 Maintenance and Operations Shed Evaluation/Potential Construction Scope: Evaluate the need and, if appropriate and feasible, design and build a maintenance and operations shed to accommodate a zero-turn mower and a light utility vehicle. Consider providing a separate area and entrance for disc golf equipment storage. Building Equipment and HVAC Replacements Program identifies and implements projects to replace building equipment and HVAC systems based on expected life cycle, repair record, and ongoing staff inspections of more than 700 building equipment systems in the park system. Review all HVAC options, including all electric (net zero), powering through solar panels, and heat pump options. Review high-level cost estimates prior to construction. Select high efficiency water heaters and Energy Star-rated appliances. Project ID: 009 Restroom Building HVAC Evaluation/Potential Installation Scope: Consider if there is a need for a winterized and heated restroom to serve park visitors during winter months. Select sustainable options, including high-efficiency water heaters and Energy Star-rated appliances. 30 Building Roof Replacements Program identifies and implements projects to replace building roofs based on expected life cycle, repair record, and ongoing staff inspections of more than 230 building roofs in the park system. For each roofing project, staff will prepare a standard conceptual budget that includes options for green roofs and metal roofs and minimizes asphalt shingle/petroleum-based roofing options. Initial budget estimates for most roofs will be based on metal roof unit costs. Project ID: 011 Pavilion Roof Evaluation/Potential Replacement Scope: Inspect roof annually for replacement need. Make repairs as needed and replace when continued maintenance is no longer feasible. Environmental Sustainability Programs Invest in the park system to prepare for meeting environmental sustainability targets including reducing greenhouse gas emissions and reaching net-zero targets; sourcing or installing renewable energy; electrification of vehicles and equipment; improving water quality and access; reducing water, herbicide, and disposable product use; improving stormwater resilience; and reduction and management of waste. Project ID: 020 Environmental Sustainability Evaluation/Potential Installations Scope: Evaluate the feasibility for installing environmental sustainability improvements at the park and install infrastructure and equipment as feasible and appropriate. Playground Replacements and Additions Design and construct playgrounds and access routes that comply with the requirements of the Americans with Disability Act (ADA) and the Consumer Products Safety Commission at a minimum. Apply Universal Design principles wherever possible to foster play between people with and without disabilities and intergenerationally. Address the needs of the whole child with a variety of ground level, 30 Pontiac Recreation Plan: Open for winter events and activities. (Pontiac 1/29/2021) Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 62 elevated level, and sensory experiences. Consider linking playgrounds to other spaces to play - in nature, in open space, or with water. Consider associated amenities such as shade structures, benches, and drinking water, as well as convenient parking and restroom access. Project ID: 014 Playground Improvement/Potential Replacement Scope: Inspect playground annually for safety and condition. Paint structure and make repairs as needed and maintain accessible play surface and access routes. Incorporate new shade structures and seating. Replace components or entire play structure when continued maintenance is no longer feasible. If the entire structure is replaced, evaluate location. Project ID: 016 Play Pockets Design/Installation Scope: Based on public engagement, consider the need for additional smaller play elements and sensory features. If determined to be feasible, incorporate play area design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Project ID: 015 Additional Playground Evaluation/Potential Construction Scope: Based on public engagement, consider the need for construction of an additional playground. If determined to be feasible, incorporate playground design into a larger design process that incorporates universal design; and considers community need, site context, and natural resources impacts. Road and Parking Lot Replacements Program identifies and implements projects to replace pavement areas based on expected life cycle, repair record, and ongoing staff inspections of the over one million square yards of various paving materials including asphalt, concrete, and paver units. The standard pavement concept budget prior to construction will include options for bioswales, stormwater management, permeable pavement, and other considerations. Eliminate coal tar sealing. Project ID: 012 Stormwater Infrastructure Evaluation/Potential Improvements SCOPE: Evaluate roadways, parking lots and impervious surfaces for stormwater issues. Identify solutions that will slow entry of stormwater into the lake utilizing green stormwater infrastructure where feasible. Evaluate existing drains and improve to restore functionality or redesign for better function. Project ID: 013 Road and Parking Lot Evaluation/Potential Improvements Scope: Evaluate the condition of roads and parking lot and plan for improvements as needed. Consider the need for additional parking in overall park design to strategize potential location for additional parking, if needed. Technology Improvements Program identifies and implements projects to improve customer service, park and building safety, staff efficiency, workplace conditions with technological innovation and equipment. Actions may include: 1) security cameras and lighting, 2) enhanced wi-fi connectivity for staff and public, 3) point-of-sale improvements, 4) vehicle and pedestrian counters, and 5) timed, automatic locking systems. Project ID: 019 Information Technology Evaluation/Potential Installations Capital Improvement Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 63 Scope: Evaluate the need for technological improvements at the park and install infrastructure and equipment as feasible and appropriate. Trails New trail development is supported by a comprehensive planning process that maximizes the trail user experience within the context of long-term sustainability. Trails are designed and constructed based on a parkwide trail plan is suited to site conditions, minimizes impacts on natural areas, and meets the requirements of the Americans with Disabilities Act and the Architectural Barriers Act Standards. To the extent possible, consider connectivity within the regional trail network and local pathways. Project ID: 017 Trail System Evaluation/Improvement/Potential Construction Scope: Design trails to separate trail system from disc golf course to increase safety of trail users and eliminate interruption in play. Evaluate the need for additional trails in the park. Consider expanding the trail network to provide a 5K route for events. Consider accessibility, site context, and natural resources impacts. All trails must comply with OCP Trail Standards. 31 Project ID: 018 Neighborhood Connections Evaluation/Potential Construction Scope: Evaluate feasibility of establishing non-motorized connections, including the construction of new pathways and safe road crossings, that connect the park with neighborhoods that are adjacent to the property and on the east side of Telegraph Road. 31 Pontiac Recreation Plan: Create a walking path and cross-county trails with mile/kilometer markers. (Pontiac 1/29/2021) Park Operations and Maintenance Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 64 Park Operations and Maintenance Plan (POMP) The County of Oakland (“County”) and the City of Pontiac (“City”) mutually agree to this 5-Year Park Operations and Maintenance Plan (“POMP”) pursuant to Section 4.8 of the Interlocal Partnership Agreement for Hawthorne Park between the County and the City, dated June 23, 2023 (“Interlocal Partnership Agreement”). 1. Section 4.8 of the Interlocal Partnership Agreement provides: “When OCPRC deems necessary, OCPRC shall create a Park Operations and Management Plan (“POMP”), addressing Park operations and forecasting Park maintenance projects for a five (5) year period. Except as otherwise provided by this Agreement, the POMP shall be created pursuant to OCPRC’s current policies and procedures. Once completed, OCPRC shall submit the POMP to the City Representative for comments and recommendations. The City Representative shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the POMP. If the City Representative does not respond within the forty-five (45) day period, then the City Representative is deemed not to have any comments or recommendations. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the POMP. After receiving the City Representative’s comments and recommendations or passage of the forty-five (45) day period (whichever is first), OCPRC shall commence to have the POMP adopted and implemented pursuant to its policies and procedures. Modifications to the POMP shall be codified according to the procedure set forth in this Section.” 2. This POMP is the writing contemplated by Section 4.8. 3. The purpose of this POMP is to describe and delineate the duties and responsibilities of each Party relating to Park operations and maintenance for a 5-year period beginning the date the Transition Period ends (i.e., date of approval of this Park Action Plan by the Pontiac City Council). 4. Section 1.1.6 of the Interlocal Partnership Agreement defines “Transition Period” as a period of time commencing on the Effective Date and ending on September 30, 2023 or the date the City Council and the date the City Representative approves the Park Action Plan (as described in Section 4.7), whichever occurs last.” 5. The Parties agree to the following terms and conditions: The Parties shall review this POMP every five (5) years and shall modify it as necessary for the efficient and effective operation and management of the Park. PARK OPERATIONS AND MAINTENANCE TOPIC All items are the responsibility of OCP unless otherwise indicated I Park Rules A Park Rules are updated annually and approved by the Parks Commission. Rules are posted online at https://www.oakgov.com/community/oakland-county-parks/parks-trails/rules- and-regulations II Park Access B Opening and Closing: Park is open from dawn to dusk or other specific times as indicated in the approved Park Rules Park Operations and Maintenance Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 65 PARK OPERATIONS AND MAINTENANCE TOPIC All items are the responsibility of OCP unless otherwise indicated III Fees and Charges A Entrance Fees: No requirement for daily or annual vehicle permit B Pavilion Rentals per park rules C Other Rentals per park rules D Reservations of park/pavilion by City of Pontiac – no fees will be charged.32 IV Personnel A Park staff B Contractors C Volunteers V Communications and Marketing A Promotion of events, social media, etc. VI Programs and Special Events A OCP programs and events B City of Pontiac programs and events – indicate required advance notice. City is responsible for all costs associated with its events at the park.33 C External party programs and events VII Building Maintenance B Housekeeping A Inspections 1 Buildings (monthly) B Repairs and Maintenance 1 Operating budget-funded repairs 2 Maintenance Management Plan-funded repairs VIII Park Improvements Maintenance A Annual inspections 1 Playground (monthly and annually) 4 Stormwater infrastructure (monthly and annually) 2 Boardwalks (annual) 3 Risk assessment (annual) B Repairs and Maintenance 1 Operating Budget-funded repairs 2 Maintenance Management Plan-funded repairs IX Grounds Maintenance A Trash and Debris Management B Lawn Maintenance C Landscape Maintenance D Parking Lot Maintenance 1 Repairs 2 Striping E Winter Maintenance 1 Snow clearing on paved surfaces 32 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.19) 33 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.19) Park Operations and Maintenance Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 66 PARK OPERATIONS AND MAINTENANCE TOPIC All items are the responsibility of OCP unless otherwise indicated 2 De-icing X Natural Resources Management A Forestry Management 1 Hazardous tree management B Natural Areas Stewardship 1 No-mow zones 2 Pollinator gardens 3 Invasive species management C Freshwater Stewardship 1 Aquatic species management D Wildlife Management XI Utilities and Telephone A Electric service B Telephone service XII Information Technology A Maintenance of IT equipment XIII Vehicles and Equipment A Management of capital vehicles and equipment, including depreciation XIV Administrative Support A Fiscal services 1 Annual operating budget A Planning 1 Annual park action plan updates 2 Design master plan B Resource Development 1 Grants management 2 Sponsorship development Park Security Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 67 Park Security Plan The County of Oakland (“County”) and the City of Pontiac (“City”) mutually agree to this 5-Year Park Operations and Maintenance Plan (“POMP”) pursuant to Section 4.13 of the Interlocal Partnership Agreement for Hawthorne Park between the County and the City, dated June 23, 2023 (“Interlocal Partnership Agreement”). 1. Section 4.13 of the Interlocal Partnership Agreement provides: “Park Security. OCPRC shall work with the Oakland County Sheriff's Office or other law enforcement to develop a security plan for the Park. Once completed, OCPRC shall submit the security plan to the City Representative for comments and recommendations. The City shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the security plan. If the City Representative does not respond within the forty-five (45) day period, then the City Representative is deemed not to have any comments or recommendations. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the security plan. Security for the Park or Premises shall be provided by OCPRC solely at the expense of the OCPRC. Any routine, scheduled, or non- emergency services that may be provided to the Park or Premises shall be paid for by OCPRC or the County at their sole expense, and such services shall not be provided by the Oakland County Sheriff's Office by utilizing personnel contracted for by the City pursuant to its contract(s) with the Oakland County Sheriff's Office. Nothing in this paragraph should be construed as preventing or prohibiting Oakland County Sheriff's Office deputies contracted by the City from driving through the Park if they are on a routine patrol.” 2. This Park Security Plan is the writing contemplated by Section 4.13. 3. The Parties agree to the following terms and conditions: I Safety Through Design A safe park environment is well-used by residents, has clear sight lines, and is clean and well- maintained. OCP’s park security plan will use these strategies to create and maintain an environment that is safe and welcoming. A Consider the safety of park users and crime prevention when designing facilities and amenities at all Oakland County Parks. B Establish standard opening and closing hours at the park and place signage to notify park guests of hours of operation. Make all reasonable efforts to notify park guests of changes in opening and closing hours due to weather, special events, or other reasons. II Technology Park safety through design will be enhanced by selective uses of equipment and technology. These may include security cameras, motion-activated lights, automatic locks on public buildings, and automatic entry/exit gates. A Secure the park after hours. Strategies to secure park may include gated access, security alarm systems, video cameras, and motion-sensor lighting. B Create a plan for lighting on buildings, roadways, and parking lots will assist staff in monitoring the park. Park Security Plan PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 68 C Evaluate the feasibility of license plate readers as a preventative measure and to assist Sheriff’s departments in prosecution if needed. III Law Enforcement Services Park security involving patrols and other law enforcement services will be managed at OCP expense and in partnership with the Oakland County Sheriff’s Office. A Instruct Park staff and volunteers are encouraged to report suspicious or illegal activity and/or unsafe conditions to the park Supervisor or their designee. B Train Park staff and volunteers to call 911 for response by law enforcement personnel, and to not intervene to stop suspicious or illegal activity. C Park Deputies will patrol Hawthorne the same as all the Oakland County Parks. They will drive through the park throughout the day. When we have large events at the park they will be scheduled to assist with parking and crowd control. IV Staff Training All Park staff will receive training on Emergency Response Plan and Protocols. Letter of Intent 9/7/2022 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 69 Letter of Intent (9/7/2022) Letter of Intent 9/7/2022 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 70 Letter of Intent 9/7/2022 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 71 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 72 Interlocal Partnership Agreement (6/23/3023) Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 73 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 74 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 75 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 76 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 77 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 78 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 79 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 80 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 81 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 82 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 83 Interlocal Partnership Agreement 6/23/3023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 84 Transition Period Plan 6/28/2023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 85 Transition Period Plan (6/28/2023) Transition Period Plan 6/28/2023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 86 Transition Period Plan 6/28/2023 PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 87 Boundary Survey (4/27/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 88 Boundary Survey (4/27/2023) Boundary Survey (4/27/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 89 Boundary Survey (4/27/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 90 Boundary Survey (4/27/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 91 Updates from Previous Draft (9/1/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 92 Updates from Previous Draft (9/1/2023) A draft of this Park Action Plan (dated 9/1/2023) was presented to the Pontiac City Council on September 12, 2023. The following comments were received from City Council members: Councilwoman Kathalee James (email 9/21/2023) 1)Change 10 minute drive time analysis to 10 minute walk analysis for residents of Pontiac only. This agreement is between the City of Pontiac and Oakland County Parks, and therefore should focus on data relating to Pontiac. Page 6 Pontiac oaks Park Action Plan 2) Include a park advisory committee, 3 to 4 people, named by council and mayor, who would serve in advisory capacity to Oakland County Parks and the City of Pontiac to make recommendations for park programs, upgrades, and planning appropriate for a diverse community Pgs. 46-53 Park Objectives 3) Include language that insures that park staffing will represent the diversity of the Pontiac Community. Park staffing and programming shall reflect the rich diversity of our community to better serve and connect with all residents. Pgs. 46-53 Park Objectives The following table provides details on all updates to the Park Action Plan, including responses to the comments above. Minor corrections such as spelling, grammar, and formatting are not noted in the table. Section Content Introduction No changes Community Context Introduction: Added the following text to the section introduction: “Our primary focus is on the residents of Pontiac and their access to the park. Understanding the demographic characteristics will help us evaluate if our community engagement is reaching the people of Pontiac and if Pontiac residents are access and enjoying the park features and activities at the park. Because Oakland County Parks (OCP) is a county agency, we also provide a data analysis of all Oakland County residents and all households within a 10-minute drive of the park. “ Pontiac 10-Minute Drive- and Walk-Time Analysis: new sub-section added with Pontiac data only. Oakland County and 10-Minute Drive-Time Analysis: this section contains a more regional data analysis comparing Pontiac, 10-minute drive time, and Oakland County demographic information. Community Engagement Hawthorn Park Community Engagement: Executive summary of Appendix A added, replacing preliminary discussion Environmental Conditions Updated based on information from ASTI Environmental regarding the results of sampling and the content of Due Care Plan Existing Conditions Section completed – missing information added Strategic Plan Added two new objectives to I. Park Operation and Management Objective I.E. Communicate and Collaborate with the City of Pontiac Updates from Previous Draft (9/1/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 93 Section Content Agreement Administration34: The Interlocal Partnership Agreement identifies the administrators of the Interlocal Partnership Agreement as the Mayor of Pontiac (City’s Agreement Administrator) and the OCP Director or their successors or designees. Pontiac Park Advisory Committee: The City of Pontiac, at their sole discretion, may establish a park advisory committee to provide recommendations to the Mayor and City Council regarding park planning, improvements, and programs. As requested by the City, Oakland County Parks will collaborate with the park advisory committee and seek their input and ideas. Objective I.F. Prioritize the Core Value of Diversity, Equity, and Inclusion in Pontiac OCP recognizes the diversity of the Pontiac community and will strive to provide facilities and experiences for all and provide an environment that welcomes everyone in the community. Our commitment to this objective is documented in the OPC Recreation Master Plan: Core Value: Ground all actions and decisions in equity and justice and provide parks and recreation services that feel welcoming and safe to everyone. o Action: Ensure that park attendance reflects the demographic profile of the surrounding communities o Action: Collaborate with partners to identify communities, households, and individuals with needs for equitably provided services and insure that OCP- sponsored programs in these communities are properly supported and are reaching their intended audience o Action: Ensure that the staff and Parks Commission reflects the racial and ethnic diversity of Oakland County and provide a positive and welcoming work environment Capital Improvement Plan No changes Park Operations and Maintenance Plan No changes Park Security Plan No changes Letter of Intent (9/7/2022) No changes Interlocal Partnership Agreement (6/28/2023) No changes Boundary Survey (4/27/2023) New section added Updates from Previous Draft (9/1/2023) New section added Pontiac City Council Approval (10/3/2023) New section added for insertion of final resolution/minutes from City Council meeting 34 Interlocal Partnership Agreement (City of Pontiac and County of Oakland 6/23/2023, Section 4.1) Updates from Previous Draft (9/1/2023) PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 94 Section Content References Updated automatically Appendix A. Public Engagement Report Full report completed and added Approvals PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 95 Pontiac City Council Approval (10/3/2023) INSERT Pontiac City Council Resolution / Minutes References PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 96 References ASTI. 9/22/2023. "Email: RE: ASTI Hawthorne Park Sampling Event Data (1-12789)." Brighton MI: ASTI Environmental. ASTI. 5/19/2023. Hawthorne Park Phase I Environmental Site Assessment. Brighton MI: ASTI Environmental. ASTI. 8/23/2023. Hawthorne Park Phase II Environmental Site Assessment. Brighton MI: ASTI Environmental ASTI Project No. 1-12789. City of Pontiac and County of Oakland. 6/23/2023. Interlocal Partnership Agreement. Waterford MI: Oakland County Parks and Recreation Commission. City of Pontiac and County of Oakland. 9/7/2022. Letter of Intent. Waterford MI: Oakland County Parks and Recreation Commission. City of Pontiac and County of Oakland. 6/28/2023. Transition Period Plan. Waterford MI: Oakland County Parks and Recreation. ETC Institute. 2022. Oakland County Parks Needs Assessment Findings Report. Waterford MI: Oakland County Parks and Recreation Commission. NRPA. 5/1/2021. "Equity in Parks and Recreation: A Historical Perspective. ." Ashburn, MA. Accessed 8 1, 2023. https://bit.ly/3OjhUfb . OCP. 1/26/2023. Oakland County Parks 5-Year Parks and Recreation Master Plan 2023-2027. Waterford MI: Oakland County Parks and Recreation Commission. Pontiac. 1/29/2021. Pontiac Parks and Recreation Master Plan 2021-2025. Pontiac MI: City of Pontiac City Council. Appendix A: Public Engagement Report PARK ACTION PLAN 2023-2028: Pontiac Oaks / Hawthorne Park 97 Appendix A: Public Engagement Report Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 1 of 79 Appendix A: Public Engagement Report Contents Executive Summary ............................................................................................................................................... 3 Introduction ............................................................................................................................................................... 3 Summary Survey Results ........................................................................................................................................... 4 Summary Open House Results .................................................................................................................................. 5 Conclusions ................................................................................................................................................................ 6 Survey Results ....................................................................................................................................................... 7 Survey Introduction ................................................................................................................................................... 7 1. What is your zip code? ........................................................................................................................................... 8 2. Have you ever visited Hawthorne Park? ................................................................................................................ 9 3. Do you have any memories or information to share about Hawthorne Park? ..................................................... 9 4. What is your favorite thing about Hawthorne Park? ........................................................................................... 10 5. How important to you are the following park features? ..................................................................................... 11 6. What types of programs would you like to see at Hawthorne Park? .................................................................. 12 7. Access to Parks – Multiple Questions .................................................................................................................. 13 8. Negative Experiences in Parks – Multiple Questions ........................................................................................... 15 9-14. Please tell us about yourself ........................................................................................................................... 17 15. Other comments and information: .................................................................................................................... 21 Public Open House Interaction Results ................................................................................................................ 24 Prioritization Board .................................................................................................................................................. 24 Playground Project Board ........................................................................................................................................ 24 Exhibits ................................................................................................................................................................ 26 Exhibit A: Survey Instrument ................................................................................................................................... 27 Exhibit B: Promotional Materials ............................................................................................................................. 42 Exhibit C: Open Comments ...................................................................................................................................... 53 Exhibit D: Comments and Notes from Public Open House ...................................................................................... 75 Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 2 of 79 Table of Figures Figure A: Percent of respondents who have previously visited Hawthorne Park (all respondents) ............................. 9 Figure B: Memories of Hawthorne Park – top five categories ...................................................................................... 9 Figure C: Favorite things about Hawthorne Park – top categories ............................................................................. 10 Figure D: Park features ranked by importance to all survey respondents .................................................................. 11 Figure E: Park features ranked by importance to Pontiac survey respondents .......................................................... 11 Figure F: Number of respondents indicating interest in each type of program (all respondents). ............................. 13 Figure G: Access barriers reported by Pontiac respondents compared to all survey respondents ............................ 14 Figure H: Percentage of respondents who would transport various items using on-demand public transportation . 15 Figure I: Percent of respondents who indicated having various listed experiences ................................................... 16 Figure J: Percent of reported ages of respondents (grouped by 5-year age ranges) .................................................. 17 Figure K: Number of household members represented by survey (all respondents) ................................................. 17 Figure L: Percent of different races/ethnicity selected ............................................................................................... 18 Figure M: Languages spoken in the home – percent of language selections .............................................................. 19 Figure N: Percent reported household income ........................................................................................................... 19 Figure O: Percent reported gender ............................................................................................................................. 20 Figure P: Visual representation of the frequency with which topics were mentioned ............................................... 23 Figure Q: Results of prioritization board, color-coded by category............................................................................. 24 Table of Tables Table 1: Residence locations of survey respondents by zip code .................................................................................. 8 Table 2: Favorite things about Hawthorne Park – all categories ................................................................................. 10 Table 3: Categories of other park amenities important to all survey respondents (open-ended responses) ............. 12 Table 4: Frequency of desire to use on-demand transportation service .................................................................... 15 Table 5: Categories of barriers to feeling welcome and suggestions for improvement .............................................. 16 Table 6: Summary comment analysis by topic ............................................................................................................ 21 Table 7: Question 1: What is your home zip code? ..................................................................................................... 53 Table 8: Question 3: Do you have any memories or information to share about Hawthorne Park? .......................... 54 Table 9: Question 4: What is your favorite thing about Hawthorne Park? ................................................................. 59 Table 10: Question 6: Below are the open-ended responses to the “other” category of the question: What types of programs would you like to see at Hawthorne Park? ................................................................................................. 63 Table 11: Question 5a: Please describe any other park features that are important to you. ..................................... 64 Table 12: Question 8a: You indicated experiencing something that made you feel unwelcome at this or other parks. Is there a specific example you’d like to share or a suggestion for what would help you feel more welcome? ........ 68 Table 13: Question 15: Do you have any other comments or suggestions? ............................................................... 70 Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 3 of 79 Executive Summary Introduction Oakland County Parks and the City of Pontiac have formed the Pontiac Oaks Partnership to rejuvenate and invest in Hawthorne Park. This Public Engagement is provided as Attachment A to the Pontiac Oaks Park Action Plan. Approval of the Action Plan by the Pontiac City Council is a requirement of this partnership. See the Pontiac Oaks Park Action Plan for more information. Purpose The purpose of this public engagement was to understand the stakeholders and community members who are already invested in the property of Hawthorne Park, to gain insights they might have about the park, and to evaluate what the community would like to see in the park under Oakland County Parks management and through capital improvements. It was also our intention to reach community members who are not currently engaged in the park or who have not historically felt welcomed or invited into parks, to identify barriers to their participation and address gaps in equitable park access. Methods The public engagement methods used included an online survey and three public open houses held at the park. The survey was available online August 7-30, 2023. There were 232 unique survey entries, including 202 completed online and 30 on paper. Almost all surveys were completed in English – three surveys were completed in Spanish, twice online and once on paper. 75 surveys, one third of the survey responses, were from Pontiac zip codes. See Exhibit B: Survey Instrument to view images of the online and copies of the paper survey in both English and Spanish. Three open houses were held at Hawthorne Park with approximately 120 participants. Open house participants had a variety of ways in which to engage and provide input on Hawthorne Park. Two large park maps allowed opportunities to point out special features, memories or notable locations, and many indicated using the space for family gathering and play. Two boards presented participants with opportunities to identify amenities and features that they felt were the highest priority or best fit. Paper copies of the survey were available at the open houses in English and Spanish. Populations Reached Understanding and responding to the needs of Pontiac residents is a priority of our partnership. Oakland County Parks used strategic methods to invite Pontiac residents to participate, both in the survey and to engage with us during the public open houses. A few examples of these methods were: • Collaborating with community organizations who are already trusted by Pontiac residents. • Holding a large, free community event at Hawthorne Park with inflatables, face painting, a DJ and more. • Sending out postcards to all addresses within a 10-minute drive-time of the park with event dates and QR code. • Translating all materials into Spanish to make them more accessible to Pontiac’s Hispanic population. As noted, one third of survey respondents reported living in a Pontiac zip code. The survey analysis reported results from both the Pontiac respondents and from the total survey pool. There were a few notable differences, such as the respondents from Pontiac represented a much more racially and ethnically diverse population than the group of all survey respondents. The regional draw of Hawthorne Park beyond Pontiac is evidenced by the large following of devoted disc golf users from around the region who were eager to participate in public engagement efforts for Hawthorne Park. Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 4 of 79 Publicity and Promotion Several methods were used to reach as many engaged park users as possible including social media posts, e- marketing messages, news releases and hosting a free community event at the park. Two postcards were mailed – one to Pontiac addresses within a 10-minute drive of Hawthorne Park (15,000 addresses) and a second one to Oakland County addresses within a 10-minute drive of Hawthorne Park (28,000 addresses). Intentional efforts were also made to reach community members not-yet engaged in Hawthorne Park or with Oakland County Parks. All materials were translated into Spanish to make them more accessible for the large Hispanic population in Pontiac and the surrounding area. Another effort to reach the community was collaborating with service organizations in the City of Pontiac. These organizations already have the trust of the people they serve, and they were willing to show their support for the interlocal partnership by extending the invitation to participate in public engagement and the free community event. Those organizations are listed below: • Centro Multicultural La Familia • La Casa Amiga • Pontiac Community Foundation • Micah 6 • Several faith-based organizations See Exhibit B: Promotional Materials to view the various publicity pieces produced to promote the engagement. Summary Survey Results Survey respondents were generally in support of the partnership between Oakland County Parks and the City of Pontiac to revitalize Hawthorne Park. Some respondents have not visited Hawthorne Park in recent years for a variety of reasons that have deterred them, while others have seen improvements over the past couple of years, but all respondents seem excited at the prospect of the park revitalization project. Importance of park features Both Pontiac respondents and regional respondents value Hawthorne Park for its 77-acres of diverse, undeveloped natural areas. Differences emerge when looking at specific features in the park. Preservation of trees and natural spaces were the priority of highest importance for both regional and Pontiac respondents, with quiet areas and scenic views and open spaces for play falling in closely behind. Gathering spaces, pavilions and picnic areas ranked high for both regional and Pontiac respondents. Playgrounds ranked high for Pontiac respondents, much lower for regional respondents. Disc golf ranked lowest for Pontiac respondents; for regional respondents it was the fourth most important feature. Experiences and barriers to enjoyment of parks To ask about negative or unwelcoming experiences at parks, we provided a list of scenarios that included: Parks not well-maintained; Limited information; Feeling unwelcome; Limited accessibility; Entrance fees too costly; Language barriers; Two or more of the above; and None of the above. In comparing the responses of Pontiac and Non-Pontiac respondents, a pattern is seen that could reflect inequitable park and recreation opportunities experienced by the residents of Pontiac. More than twice the percentage of Pontiac respondents reported experiencing two or more negative scenarios than non-Pontiac respondents. Almost four times the percentage of non-Pontiac respondents than Pontiac respondents indicated they had not experienced any of the listed negative scenarios. See Survey Results – Question 8. Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 5 of 79 Open-ended survey responses Respondents had several opportunities to leave open-ended responses in the survey and over 600 responses were collected from over 230 respondents. Open ended responses gave insight into Hawthorne Park over the years, and some primary themes emerged. Working restrooms and clean, safe facilities was mentioned frequently. Community members mentioned recreational features that they remembered about the property. Eight respondents mentioned the RC Track that was on the adjacent property and seven remembered the iconic rocket ship structure that used to be at the park. Overall, despite inequities and disinvestment that affects the way people experience parks, survey respondents from within Pontiac and across the board are passionate about the natural beauty of Hawthorne Park, are happy to see it being invested in and cared for and excited to enjoy the park for many years to come. Each question and responses are available for review in the Survey Results section, with full responses available in Exhibit C: Open Comments. Summary Open House Results Oakland County Parks hosted three public engagement events at Hawthorne Park; two events that were specifically park planning open houses and the third event was an open house hosted during a free community event put on by OCP Recreation and Program Services. These events took place at the following times and saw estimated participation numbers as indicated: • Monday, Aug. 21- 6 - 8 pm – Public Open House (approximately 25 attendees) • Tuesday, Aug. 22- 5 - 7:30 pm – See Ya Summer event (approximately 75 attendees) • Saturday, Aug. 26 – 1 - 3 pm - Public Open House (approximately 20 attendees) The events were attended by over 120 community members including families and children, as well as Oakland County Parks staff and commissioners, City Councilwoman, and the Mayor of Pontiac. Children and adults all were invited to participate in the engagement, including a mapping activity, a prioritization exercise, a playground vote and completing the survey if they hadn’t already done so. Two boards presented participants with opportunities to vote for amenities and features that they felt were the highest priority or best fit. A playground board received over 245 votes on different play elements, the results of which informed the decision to purchase a spaceship bouncer, a tall set of chimes and a colorful xylophone. The prioritization board reflected the importance the community puts on the natural beauty of the park as well as community events and safe, usable facilities. There were two large maps of the property, and attendees were encouraged to use the sticky notes provided to indicate areas of significance. This significance could be personal, such as a memory or something they had done in the property, many indicating family gatherings and play, or it could be informational, such as known wildlife, Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 6 of 79 typical water patterns or any concerns they might have. They could also use color coded circles to indicate certain activities they had done. The prioritization exercise and the playground voting activity were both very popular, as attendees were given a certain number of stickers with which to cast their votes directly on the boards. In total, over 330 votes were cast between the two exercises. Detailed results of these interactive elements can be viewed in Public Open House Interaction Results section. Images of the maps and notes made are available in Exhibit D: Comments and Notes from Public Open House. Conclusions Based on a robust response from both Pontiac residents and park users from a wider area, there is strong support for the future operation of and investment in the park by Oakland County Parks. We are grateful to everyone for their generous responses and understand the importance of keeping the priorities they expressed at the forefront: care of the forest, water, and natural areas; maintaining a clean, safe park with working amenities, and making sure everyone is welcome to gather and relax and play at the park. Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 7 of 79 Survey Results Survey Introduction The survey was available in both English and Spanish via an online form that participants could access through the Parks Planning web page, a QR code provided at the Public Open House and other outgoing messaging regarding the Hawthorne Park partnership. The survey was also available on paper. The opening page of the survey provided the following information and graphic (paper survey included information only; no graphic): “Welcome to Oakland County Parks and Recreation's first survey about Hawthorne Park in Pontiac, Michigan. We are partnering with the City of Pontiac to revitalize Hawthorne Park and operate it as an Oakland County Park through an ongoing partnership. We'd love to hear from you about what you'd like to see at Hawthorne Park as well as any observations or memories of the property if you have visited it before. “Hawthorne Park is located west of North Telegraph Road, between Dixie Hwy and Walton Blvd. It is 77 acres of diverse natural areas, wetlands, woods, picnic and play areas, and a disc golf course. The park is on Creger Lake with access to Upper Silver Lake and has a fishing pier and boat ramp.” Image from online survey introduction Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 8 of 79 1. What is your zip code? Response to this question was required. Out of 232 responses, 231 were valid. Approximately 32.5% of the Zip Codes (75 respondents) were from Pontiac, including 18% (41) of the total respondents sharing the same zip code as Hawthorne Park (48340). This was the highest response rate from any single Zip Code and Pontiac had the highest response rate among any city, village or township (CVT.) The second highest response rate was from neighboring Waterford Township’s three Zip Codes, representing almost a quarter of all responses. Other adjacent municipalities included Auburn Hills, Bloomfield Hills, Keego Harbor, Independence Township, Orion Township and West Bloomfield. Oakland County also had about 17.5% of respondents indicating residency in (CVT) not adjacent to Pontiac. A full list of Zip Codes and their frequency is found in Exhibit C. Table 1: Residence locations of survey respondents by zip code State County City, Village, or Township Number of Respondents Percent of Respondents Percent VISITED Percent NOT VISITED Total Valid Zip Codes 231 99.6% 86% 14% Michigan Oakland County 205 89% 84% 16% Pontiac 75 32.5% 87% 13% CVTs Adjacent to Pontiac Waterford 57 24.5% 81% 19% Auburn Hills 6 2.5% 100% 0% Bloomfield Hills 2 0.7% 50% 50% Keego Harbor 1 0.35% 100% 0% Independence 10 4.0% 80% 20% Orion Township 10 4.0% 80% 20% West Bloomfield 4 1.7% 50% 50% CVTs Not Adjacent to Pontiac 40 17.5% 77% 13% Michigan Counties Adjacent to Oakland County 24 10% 96% 4% Michigan Counties Not Adjacent to Oakland County 1 0.35% 100% 0 Out of State 1 0.35% 100% 0 Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 9 of 79 2. Have you ever visited Hawthorne Park? This question was mandatory, and respondents could only select one of two options. All 232 respondents answered, with 199 (86%) identifying that they had visited Hawthorne Park and 33 (14%) indicating that they had not. This is very similar to the Pontiac-specific responses, where 87% said they had visited and 13% had not. 3. Do you have any memories or information to share about Hawthorne Park? This question was only visible to respondents who indicated that they had visited Hawthorne Park and was optional. Of the 199 who said they have visited Hawthorne Park, 157 respondents shared comments here. The question was optional and allowed for open responses. Those responses were reviewed, and comment topics were identified, with some comments falling into multiple topics. The graph below shows an approximation of the instances in which those topics were identified. Of the 157 open-ended responses, 55 were from Pontiac residents, and while the top five categories were the same for both groups, there was a significant difference in the frequency of which each topic was mentioned. For example, 48% of all survey responses mentioned disc golf as a memory of the park, whereas only 20% of Pontiac residents responses indicated that memory. Due to the variation, the charts below represent the top five responses for both groups. Figure B: Memories of Hawthorne Park – top five categories Family Time Park in poor condition Disc golf Playground Water access A full list of responses identified by respondent zip code can be found in Exhibit C. Po n t i a c su r v e y r e s p o n s e s Al l su r v e y r e s p o n s e s Yes 86% No 14% Figure A: Percent of respondents who have previously visited Hawthorne Park (all respondents) Pontiac Oaks Park Action Plan Appendix A: Public Engagement Report Update: 9/27/2023 Page 10 of 79 4. What is your favorite thing about Hawthorne Park? This was an open-ended question and received 178 total responses, 58 of which were from Pontiac residents. Those responses were reviewed, and comment topics were identified, with some comments falling into multiple topics. The graph below shows an approximation of the instances in which those topics were identified for both the Pontiac-specific responses and the total survey pool. Figure C: Favorite things about Hawthorne Park – top categories Water access Disc golf Natural beauty Family/community Location/proximity to home Play areas Other categories and the frequency in which they were mentioned are in the table below. A full list of responses, identified by respondent zip code, can be found in Exhibit C. Table 2: Favorite things about Hawthorne Park – all categories Category Frequency Disc golf 90 Natural beauty/preservation/ large open areas 35 Water access 34 Location/ proximity to home 15 Play areas 9 Trails 6 Community 6 Peaceful 4 Amenities (pavilion, picnic areas) 3 Family 2 Diversity 2 Childhood memories 1 Cleanliness 1 RC track 1 Sledding/winter activity 1 Dog swim 1 Po n t i a c s u r v e y re s p o n s e s Al l su r v e y r e s p o n s e s Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 11 of 79 5. How important to you are the following park features? This question allowed respondents to rate the importance of certain park features as either “very important,” “somewhat important,” or “not important.” Those responses were given weighted averages and ranked by those weighted scores. Below is a chart of displaying the importance of each item as identified by the full survey pool. Figure D: Park features ranked by importance to all survey respondents When responses from Pontiac residents are separated out and the weighted averages taken of those responses, there are many similarities but also some significant differences. For example, both groups rated “trees and natural space” and “quiet areas and scenic views” as their first and second highest priority, respectively, with “pavilion” and “open spaces for play” also in the top five for both. Where there was significant difference was disc golf, which was the fourth highest priority for the overall survey response pool, drops down to the lowest priority. Figure E: Park features ranked by importance to Pontiac survey respondents 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Al l su r v e y r e s p o n s e s Po n t i a c su r v e y r e s p o n s e s Very important Somewhat important Not important Very important Somewhat important Not important Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 12 of 79 There was also an opportunity with this question for respondents to write in an open-ended response of any other park features that are important. Those responses were reviewed, and comment topics were identified, with some comments falling into multiple topics. The table below shows an approximation of the instances in which those topics were identified. Some answers did not fall into any other categories. A full list of responses can be found in Exhibit C. Table 3: Categories of other park amenities important to all survey respondents (open-ended responses) Category Frequency Bathrooms 33 Walking Trails 23 Regular maintenance/ mowing/ Garbage cans / recycling bins 16 Safety/cameras/emergency call system / police presence 15 Natural Areas/ Mature shade trees/ NR stewardship 10 Water access/rentals 10 Improved parking 9 Playground 8 Amenities (pavilion, picnic areas, grills) 8 Disc golf 7 Benches 6 Cleanliness 5 Biking trails/ bike racks / pump track 4 Open spaces 4 Sport areas (Basketball court, horseshoes, volleyball) 3 Drinking fountains 3 Dog areas/ dog waste stands 3 Recreational amenities (splash pad, skate park, etc.) 3 Quiet/peaceful 3 Swimming/pool 3 RC Track 2 Gathering spaces 2 Concerts/ live music 2 Baby amenities (changing station/swings, etc.) 2 6. What types of programs would you like to see at Hawthorne Park? This question was mandatory, respondents could select as many options as they wished and there were 1171 total responses between the 11 suggested programs and the “other” option. The graph below shows the frequency that each option was selected. “Live music” (138) and Kayak Rentals (137) were selected the most frequently with “Nature appreciation programs,” “Family event” (124) and “Food trucks” (121) being grouped closely behind. All suggested programs received a response rate of at least 30% apart from “Church-hosted events” (44) which fell in under 18%. In addition, 18% of respondents added comments or proposed other potential programs in the “other” section. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 13 of 79 Figure F: Number of respondents indicating interest in each type of program (all respondents). Of all respondents, 44 people (18% of respondents) indicated “Other” options, with several of those being used as to indicate “No comment.” Of the remaining 33 open-ended responses, comment categories were identified. Responses fell into the following categories, with some responses falling into multiple categories, accompanied by the frequency the category was mentioned: 17- Disc golf (including tournaments, leagues, lessons, etc.) 2 - Youth programs 2 – Educational stations throughout (including storybook trail) 2 – Security 2 – Bike features (pump track, mountain bike trails) 2- Adaptive programs and accessible bathrooms 1 – Volunteer events Swimming pool 1 – Boat rentals Free concert series RC track See Exhibit C: Open Comments for full text of comments. 7. Access to Parks – Multiple Questions This section contains multiple questions regarding how people access parks, what barriers they have experienced, and their use of public transit. 7. Please indicate if any of the following have made it difficult for you to access this or other parks: This question was optional and was answered by 217 total respondents, 70 of which were from Pontiac. Pontiac responses showed a greater occurrence of experiencing barriers to access, having a greater percentage of people reporting barriers in every category apart from “None of the above.” In this category, 70% of all survey respondents reported not experiencing any barriers compared to 59% of Pontiac responses. Those respondents indicating “None of the above” were directed to Question 8. Any respondent selecting a barrier they have experienced was directed to 7a. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 14 of 79 Figure G: Access barriers reported by Pontiac respondents compared to all survey respondents Six percent of respondents from both pools wrote in a response under “Other.” Those answers are below. From Pontiac respondents: The trash and not being clean bathrooms Someone blocked off the rc track with concrete barriers Mud & pot holes in dirt parking lot (Orion Oaks Dog Park) No barriers but would use pickup if available From remaining survey respondents (non-Pontiac respondents): Road construction at the entrance blocking access. Safety Distance Safety Lack of signage Just moved to the area I didn't know this park was here!!! It's right by my house and I would like to walk there! I didn't know it was there. the sketchiness of the park safety, lack of police presence no barriers, but would use service none mentioned, but would use transport service 7a. If there were an on-demand public transportation service that would pick you up and take you to a main bus stop, would you use this service? This question was optional and was only visible on the online survey for those who indicated they had experienced barriers to access in the past. On the paper survey, where the question was visible to everyone regardless of their previous answer, 3 respondents indicated that they would use this service despite having never experienced barriers to access previously. Of the 30 paper surveys, 17 indicated never experiencing barriers to access and of 0% 10% 20% 30% 40% 50% 60% 70% 80% Limited parking Lack of pedestrian access Lack of public transporation Two or more None of the above Other: Pe r c e n t o f R e s p o n d e n t s Pontiac Total Survey Pool Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 15 of 79 those who did not experience barriers, 18% indicated they would use the public transportation service. Because of this, confidence that this data reflects the percentage of total respondents who would consider using this service is low. Table 4: Frequency of desire to use on-demand transportation service Response Frequency Yes 18 No 29 Maybe 13 7b. Would you require a vehicle that could accommodate any of the following? This question was optional and only visible on the online survey to those answering “Yes” or “Maybe” to the possibility of using on-demand public transport in the previous question. It was visible to all respondents on the paper survey. In total, 20 people answered this question from the entire 232 person survey pool, most (80%) indicating they would need room for a cooler or other large item. Two people wrote in “Other” answers that both were mobility devices: a wheelchair and a motorized scooter. Figure H: Percentage of respondents who would transport various items using on-demand public transportation 8. Negative Experiences in Parks – Multiple Questions This section explored whether respondents have had experiences in parks that have impacted their enjoyment of the park or discouraged them from coming back. Those respondents indicating “None of the above” were directed to Question 9. Any respondent selecting from the list of experiences was directed to 8a. 8. Have you ever experienced any of the following when visiting this or other parks? This question was optional and received 206 responses, 65 of which were from Pontiac residents. Both groups indicated they had experienced poorly maintained parks, with Pontiac responses about 11% higher in that category. In most of the other categories, Pontiac responses and full survey responses are within two percentage points of each other. Where there is a significant difference is in the two categories that encompass multiple categories. Respondents from Pontiac (28%) were almost twice as likely to have experienced two or more of these negative park experiences than all survey respondents (16%), and when only responses from zip codes outside of Pontiac were reviewed, those responses only reported just over a third of what Pontiac responses indicated (11%). When comparing those who stated they had not had any of these negative experiences, respondents from outside of Pontiac were almost four times as likely to have never experienced any of those listed (45%) than Pontiac respondents. Of the Pontiac responses, only 12% reported not having had one of these negative experiences. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 16 of 79 Figure I: Percent of respondents who indicated having various listed experiences 8a. You indicated experiencing something that made you feel unwelcome at this or other parks. Is there a specific example you’d like to share or a suggestion for what would help you feel more welcome? This was an open-ended question. Comments were reviewed and comment topics were identified. A single comment may address multiple topics. The following table shows the number of comments that were identified in each topic, with the first column representing comments that were made regarding their experience of feeling unwelcome and the second column representing suggestions for making parks more welcoming. Table 5: Categories of barriers to feeling welcome and suggestions for improvement Barriers Suggestions Litter / not clean / dumping 16 Regular maintenance/litter cleanup / more bins 5 Illicit behaviors (suspected drug dealing/use) 10 Accessible and working restrooms 3 People loitering 8 More signage / wayfinding 3 Bigoted behavior / other park users perceived as unwelcoming 4 Clean/safe environment 2 Poor reputation/ sense of being unsafe 3 Accessible paths, activities and parking 2 Bathrooms locked / unusable 3 Regular patrols / rule enforcement 2 Secluded 2 Bird feeding 1 Inaccessible walking routes to get to park 2 exercise option 1 Alcohol use 2 Hosting events that focus on inclusion 1 Limited accessibility 1 Quiet zone / noise restrictions 1 Limited parking 1 Dog zone 1 No infant amenities (Swing/ play equipment/ changing tables) 1 Space for bikes 1 More activities 1 Separate walking trail from disc golf 1 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Pe r c e n t o f e a c h s u r v e y p o o l Experience had while visiting parks Pontiac (N=65)All Responses (N=206)Non-Pontiac (N=141) Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 17 of 79 9-14. Please tell us about yourself This section of the survey contained 6 questions focused on self-reported demographic information. The prompt below was displayed at the beginning of the section: This information helps us know who we are reaching and if/where additional outreach efforts are needed. Your responses are anonymous and optional. Thank you for helping us better serve our community. 9. What is your age? This question was optional and was completed by 213 respondents, approximately 92% of the total response pool. Of the Pontiac responses, 84% indicated their age. The youngest respondent age indicated was 21 and the oldest was 81, with 54% of respondents (115) reporting an age between 25 and 44. A complete list of exact ages can be found in the Open Comments Exhibit. Figure J: Percent of reported ages of respondents (grouped by 5-year age ranges) 10. Counting yourself, how many people in your household are the following ages? This question was optional and used to gauge the household makeup of each respondent. Of the 232 survey respondents, 221 answered this question. One reported 33 household members and was considered an outlier and not included for the data analysis. The average size of the remaining 220 households was 2.95 people. Eighty-one households (37%) had children 9 years old and younger, representing 118 children. Forty-five percent (98) of households reported no one under the age of 20. In total, the 220 respondents represented 649 household members. Those ages and the frequency with which each age was represented is in the graph below. Figure K: Number of household members represented by survey (all respondents) 0 5 10 15 20 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80+ Pe r c e n t o f R e p o n s e s i n R a n g e Age Range Total Responses Pontiac Responses 0 20 40 60 80 100 120 140 Under 5 years 5 to 9 years 10 to 14 years 15 to 19 years 20 to 24 years 25 to 34 years 35 to 44 years 45 to 54 years 55 to 64 years 65 to 74 years 75 to 84 years 85 years and over # o f R e p r e s n t e d ho u s e h o l d m e m b e r s Age of household members Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 18 of 79 11. Which of the following best describes your race/ethnicity? (select all that apply) This question was optional, and respondents could select as many options as they wished. In total, 223 responses were collected, with some making multiple selections. The responses from Pontiac residents reflected a much more diverse population than in the total survey pool. Figure L: Percent of different races/ethnicity selected White Black or African American Hispanic or Latino/a/ x Native American or Alaska Native Asian or Asian Indian Native Hawaiian or Pacific Islander Other Race/ethnicity selections from all Respondents (N=240)71%14%10%1%2%0%2% Race/ethnicity selections from Pontiac Respondents (N=80)43%33%20%0%3%0%3% 0% 10% 20% 30% 40% 50% 60% 70% 80% Pe r c e n t o f r a c e / e t h n i c i t y s e l e c t i o n s Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 19 of 79 12. Languages spoken in your home: (select all that apply) This question was optional, and respondents could make multiple selections. English is the dominant language. A higher percentage of respondents from Pontiac speak Spanish in the home. One respondent each in the full survey pool identified as speaking the following languages: Croation, French, Italian, and Japanese. There were no additional languages identified by Pontiac survey respondents. Blank responses are not included. Figure M: Languages spoken in the home – percent of language selections 13. What is your household income? This question was optional, and respondents were limited to one selection. Household income levels trended higher in the pool of all respondents than for respondents from Pontiac only. Blank responses are not included. Figure N: Percent reported household income English Spanish Croatian Japanese French Language selections from all Respondents (N=251)89%10%0.40%0.40%0.40% Language selections from Pontiac Respondents (N=81)85%15%0%0%0% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Pe r c e n t l a n g u a g e s e l e c t i o n s Under $50,000 $50,000 to $99,999 $100,000 to $149,999 $150,000 or more All Respondents (N=216)26%38%23%13% Pontiac Respondents (N=68)38%41%16%4% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% Pe r c e n t o f s u r v e y r e s p o n d e n t s Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 20 of 79 14. What is your gender? This question was optional, and respondents were limited to one selection. From the Pontiac responses, there were more responses from women than men. From the total survey responses, there were more responses from men. Less than 1% of respondents from the full survey pool identified as transgender (2 responses) or non-binary (1 response). Four people said they preferred not to answer. Blank responses are not included. Figure O: Percent reported gender Man Woman Transgender Non-Binary Prefer not to answer All Respondents (N=225)55%42%0.89%0.44%2% Pontiac Respondents (N=70)33%67%0%0%0% 0% 10% 20% 30% 40% 50% 60% 70% 80% Pe r c e n t o f s u r v e y r e s p o n d e n t s Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 21 of 79 15. Other comments and information: Respondents were given the following prompt and allowed to answer with an open, anonymous response: Do you have any other comments or suggestions? Of the 232 respondents, 116 left responses of varying length and complexity. Comments were reviewed and comment topics were identified. A single comment may address multiple topics. The following table shows the number of comments that were identified in each topic. In addition to these general topics, six respondents requested more accessibility, both for specific amenities and overall. See Open Comments Exhibit C for full text of comments. Table 6: Summary comment analysis by topic Frequency Topic 25 Appreciation/ excitement for the partnership and future of the park 16 Desire for increased security / more staffing 14 Improve disc golf/ add more disc golf activities 13 Increase bathroom access 12 Love the park / have noticed improvement 12 Love the disc golf course / disc golf community 10 Desire for better clean up/daily maintenance/ more trash cans 4 Great family space 4 Desire for increased/ improved parking (including accessible) 4 Improved walking trails, separate from disc golf trails 4 Appreciate water access 3 Expressed lack of knowledge 3 Suggests play structure/amenity 3 Separation from neighborhood/ maintain quiet 3 Increase pavilion space 3 Proposed water feature 2 Increase programs and activities 2 More wayfinding 2 Unrelated negative remarks 2 Reluctant/hesitant to change The table above only lists categories that were mentioned in more than one person’s response. There were also some specific comments that were mentioned, but only by one individual each. Those individual answers include adding amenities such as sand volleyball, a pool, an RC track, a mountain bike trail, fitness equipment and a pump track. There were also a few comments about preserving natural areas, adding flowers, increasing water access, protecting migrating bird habitat and adding the Hawthorne School Property to the park. One respondent suggested separating disc golf from picnic areas for the safety of park guests. Another recommended adding entrance fees while others mentioned homelessness and illicit behavior. Lastly, one respondent made a request for food trucks while another argued against the presence of food trucks. A complete list of answers can be found in Exhibit C. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 22 of 79 The category that was mentioned in almost 22% of comments (25) was an appreciation for the partnership and an excitement for the future of the park under Oakland County Parks management, whereas only 2 respondents mentioned a hesitance or reluctance at the partnership (1.5%). Also in the top six categories were a general love of Hawthorne Park and a love of the disc golf course specifically. The top six responses also showed a desire for a greater staff presence and increased security, improved bathroom access and some disc golf course improvements. Overall, over 50% contained positive comments, 78% made recommendations or suggestions and there were very few negative comments. On the next page is a visual representation of the frequency in which each category was mentioned. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 23 of 79 Figure P: Visual representation of the frequency with which topics were mentioned Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 24 of 79 Public Open House Interaction Results The public engagement open houses provided an opportunity for community members to talk directly to Oakland County Parks staff and commissioners and engage in some interactive activities that allowed us to further gauge the priorities and needs of the community. There were also two large maps of the park where people could leave notes, indicate where they spent time with family, walking, playing or enjoying some quiet space. Many indicated time with family and playing in open spaces in and around the playground and pavilion. Others wrote memories about the park, time spent there, or amenities that used to exist. Those maps can be seen in Exhibit D. Prioritization Board Guests were asked “If you had $1,000 to spend at Hawthorne Park, how would you spend it?” and were then given 3 stickers to indicate where they would spend that hypothetical money. The prioritization board displayed 16 key areas where they could cast their vote. These items fall into four categories and are indicated on the chart below by color: Facilities/amenities Natural Resources Programs Access Figure Q: Results of prioritization board, color-coded by category The four main categories were pretty evenly distributed throughout the 16 areas, with the exception being Access which scored in the bottom five. The top priority was for improved restroom facilities. The second priority was for more community events. The full prompt for this area was “Community events; inflatables, climbing wall, live music, food trucks, etc.” Natural resource stewardship items were ranked third and fourth most important, with upgraded playground being fifth. Playground Project Board Participants were shown a rendering of the new playground structure that is planned to replace the existing structure for 2-5 year olds. The structure will have some ground elements surrounding it, which participants were asked to vote on. They were allowed two votes for each category which would be used to inform the purchase of one bouncer and two instruments for the play area. The top-scoring playground elements for each category are pictured below. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 25 of 79 Playground elements with sticker-votes: (starting top left) Spaceship Columbia, Lucky Lady Bug, Concerto Vibes, Concerto Tall Chimes The top two bouncer votes were Lucky Lady Bug (27 votes) and Spaceship Columbia (22 votes). Staff made the decision to go with the Spaceship because it allows tandem play and it incorporates the theme of the former Spaceship play- structure that was spoken of frequently in public engagement with excitement and fondness. The top two instrument votes were for Concerto Tall Chimes (53 votes) and Concerto Vibes (39 votes). Both elements will be incorporated into the playground, allowing for sensory- rich play and opportunities for intergenerational engagement. Full boards can be viewed in Exhibit D. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 26 of 79 Exhibits Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 27 of 79 Exhibit A: Survey Instrument Hard copy survey in English Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 28 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 29 of 79 Hard copy survey in Spanish Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 30 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 31 of 79 Online survey in English (respondents can toggle to Spanish in the top right corner) Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 32 of 79 Individuals who select Yes on question 2 are taken to the following questions (3 and 4). Individuals who select NO on question 2 are sent directly to question 5. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 33 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 34 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 35 of 79 5a 6 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 36 of 79 Access section to gauge barriers and opportunities for getting to the park. Respondents indicating any of the barriers listed in the first four choices are sent to question 7a where they are asked a YES, NO or MAYBE question, where YES and MAYBE responses are sent to 7b. People responding as “None of the above” on question 7 (above) or “NO” on question 7a (below) are directed to question 8. 7 7b a Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 37 of 79 Any responses to question 8, apart from “None of the above” would direct respondents to question 8a. Those answering “None of the above” would be sent directly to the demographic section, starting with question 9. 8 8a Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 38 of 79 9 10 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 39 of 79 11 12 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 40 of 79 14 13 15 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 41 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 42 of 79 Exhibit B: Promotional Materials Postcard 1 – Mailed to Pontiac addresses within 10-minute drive of Hawthorne Park (15,220 addresses) Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 43 of 79 Postcard 2 – mailed to Oakland County addresses within 10-minute drive of Hawthorne Park (28,012 addresses) Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 44 of 79 Recreation event inviting community members to give feedback or take survey Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 45 of 79 Recreation event invitation shared by community partner in Spanish Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 46 of 79 Facebook post from the City of Pontiac Post from the evening of the See Ya Summer event, including images from the public engagement tent (additional images displayed after image of post below.) Posted Tues. Aug. 22 at 7:58 pm. Link:https://www.facebook.com/pontiaccityhall/posts/pfbid02S2wLbtBVTvZdNe49ufNi7WWPgLLcARin8NCZXKXikj 6QBAogW4TCRXiyP5vhKFEQl Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 47 of 79 Additional images posted by the City of Pontiac on their Facebook post in image above Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 48 of 79 Facebook post the evening after second public engagement event, inviting community members to come visit Posted Wed. Aug. 23 at 5:54 pm. Link: https://www.facebook.com/ocparks/videos/1431904114252563/ Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 49 of 79 Post inviting survey participation Image 9: First Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 50 of 79 Facebook post, inviting to events and reminding about survey Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 51 of 79 Media hit from Hour Detroit Aug. 24, 2023 mentioning public engagement events (link: https://www.hourdetroit.com/development-topics/hawthorne-park-receives-1-5-million-for-rejuvenation- through-oakland-county-parks-pontiac-partnership/ Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 52 of 79 Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 53 of 79 Exhibit C: Open Comments Table 7: Question 1: What is your home zip code? Zip Code Frequency Municipality 48320 1 Keego Harbor 48322 2 West Bloomfield 48324 2 West Bloomfield 48326 6 Auburn Hills 48327 8 Waterford 48328 24 Waterford 48329 25 Waterford 48340 41 Pontiac 48341 21 Pontiac 48342 13 Pontiac 48346 7 Independence Twp. 48348 3 Independence Twp. 48353 1 Hartland 48356 1 Highland 48359 5 Orion Township 48360 2 Orion Township 48362 3 Orion Township 48366 1 Lakeville 48371 2 Oxford 48377 1 Novi 48382 4 Commerce 48383 2 White Lake 48386 4 White Lake 48390 2 Wolverine Lake 48393 1 Wixom 48430 1 Fenton 48442 1 Holly 48446 1 Lapeer 48451 1 Linden 48455 1 Metamora 48462 1 Ortonville 49001 1 Kalamazoo Zip Code Frequency Municipality 38375 1 Selmer, TN 48003 1 Almont 48017 1 Clawson 48038 1 Clinton 48042 1 Macomb 48067 1 Royal Oak 48070 1 Huntington Woods 48071 2 Madison Heights 48072 1 Berkley 48073 2 Royal Oak 48075 1 Southfield 48080 1 St. Claire Shores 48081 1 St. Claire Shores 48085 2 Troy 48088 1 Warren 48091 1 Warren 48092 1 Warren 48098 2 Troy 48125 1 Dearborn Heights 48169 1 Pinckney 48182 1 Temperance 48185 1 Westland 48202 1 Detroit 48220 3 Detroit 48237 3 Oak Park 48301 3 Bloomfield Village 48302 1 Bloomfield Hills 48304 1 Bloomfield Hills 48307 1 Rochester 48309 1 Rochester Hills 48312 1 Sterling Heights 48313 1 Sterling Heights 48317 1 Utica Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 54 of 79 Table 8: Question 3: Do you have any memories or information to share about Hawthorne Park? ID ZIP RESPONSE 3 48073 My husband, (40) a former Pontiac resident, advised me not to go there. He says "Growing up in the neighborhood across the street we weren't allowed to play there, because that's where people would go and do drugs. And I'm not sure if it's true, but I believe they found a few bodies there. It was run down, so even if we were brave enough to go hand out there, it was gross. It didn't feel safe -- it wasn't out in the open, it was tucked away. You felt backed in a corner. It felt abandoned, like no one was there taking care of it." 5 48386 I visited once, did not feel safe being a single female there, and left. 6 48324 Discovering a green space was lovely 7 48462 I have memories of seeing some not very nice things at the park - solicitation and drug dealings as well as finding needles. 9 48341 Was only there once just to see where it was 10 48342 Needs to be cleaned up! 12 48340 Concerns of homeless people residing there. 13 48359 Just drove through it 14 48329 Noticed some sketchy activities last time I was there and would not plan on going back unless there were some assurances that there are security measures in place. 19 48328 I have spent countless hours walking the park, throwing discs and even fishing since I was in Highschool more than 15 years years ago 21 48371 Family had a yearly reunion for many years there 23 48328 We love the disc golf! There is a Facebook group dedicated to Hawthorne Disc golf. 24 48340 We like to launch our kayaks from there 25 48348 Park used to look really bad but within the last few years the whole park looks better 27 48359 None that are positive 28 48341 We put our kayaks in there and paddled all the way to Dawson's Pond (via lakes and Clinton River) it took all day! 29 48341 Hawthorne Park is a beautiful space, with lots of natural features, but the facilities (bathrooms, waste bins, grills, water, play structures, picnic tables closest to the water) have not been well maintained. 30 48346 Disc golf tournaments. 31 48442 I remember going a few times with my parents when I was a kid 36 48328 The trails were epic, RC track was perfect and amazing, disc golf course is my favorite in the area without a doubt, and the fishing/boat launch has brought many stories and done catches in the neighboring Upper Silver Lake, as well as the deep connecting body of water you launch into. Hawthorne park is the premier weekend location in the area, and weekdays and lunch-breaks draw many to fish and throw discs. If you had asked me 3 years ago, where I went, bald mountain would've been my answer, yet now, with the disc golf course and clean look, I will choose Hawthorne each and every time, without hesitation. Thank you for the course, and thank you for investing in the park and its many attributes! It's BEAUTIFUL 37 48362 I got my first and only ace so far on hole 10 of the disc golf course. 38 48313 I go to play rounds of disc golf all the time best little urban disc golf course I play it’s a little escape from the city 40 48320 I saw the disc golf league at the park one night, joined them with Discs given to me, and now I can't stop playing the course. Hawthorn is my home course and better than most on the area. 41 48362 The disc golf course is amazing 42 48341 Where I learned to REALLY play disc golf, and take it to a serious level 43 48341 I play disc golf there a few times a week 44 48073 Great disc golf parl Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 55 of 79 ID ZIP RESPONSE 45 48328 I've been playing disc golf there since the course was put in......it has become a stellar place for me to play 47 48348 Disc golf leagues and tournaments 48 48326 Nice disc golf course, it was so trashy and unkempt, I emailed theator of Pontiac to tell him he should be ashamed of himself. 49 48360 Only Disc Golf. Never went in there. Drove by it multiple times. Disc Golf was put in and Ive made maybe 100 visits 51 48328 Been disc golfing there for 3 years and due to disc golfers watch that park turn around 10 folds 53 48071 It's a good disc golf course for advanced players. 54 48072 Disc golf 55 48329 Indian Joe would come have lunch with our family back in the 80s and 90s. 56 48360 Playing disc golf at the park! 57 48329 Indian Joe would come hang with us for our family BBQ back in the 80s to 90s. 58 48327 Disc golfing with friends 59 48341 Best park in Pontiac by a LONG shot 60 48202 I play disc golf there often. 62 48329 Great discgolf tournaments and discgolf leagues. 63 48088 Just alot of good memories playing disc golf there. 64 48328 When I was a kid, it was a nice park. Now it's full of drug addicts 66 48327 Great club runs out there. 67 48185 I really enjoy using the disc golf course there with my kids. 68 48091 Great disc golf course 69 48042 falling and hurting myself grabbing my disc from the elevated pads due to the loose bricks you need to step on to grab it 70 48342 Playing with my son and disc golf 72 48340 It was pretty run down 73 48340 Yes lots of memories but mostly of how much trash there is and glass and random older men in the parking lot 74 48317 Winning a tournament doubles there ! 75 48346 The league at the park 77 48329 As a child I used to with my family and play on the play ground, now as an adult I play the disc golf course and attend events. 78 48341 Hawthorne Park was the first place I made friends outside of work after moving to Pontiac from northern Michigan in 2020. I visit the disc golf course multiple times a week and have spent countless hours at the park over the last few years. I’m been fortunate enough to be involved with the disc golf club that has donate time and resources over the years to help keep the course and park clean and I’m very passionate about possibly improvements and the future of the park. 79 48329 Disc golf course is really great, the property is nice and quite and has lots of wild life. I’ve been to the park in each season and it changes and adapts with the weather. It’s a great park to escape in. 80 48326 Playing disc golf before that i never visited the park. 81 48328 Helping out in the disc golf course. Playing leagues weekly and meeting new faces almost every week. 82 48430 I play the disc golf course at Hawthorne frequently, and love being a part of the league on Mondays. 83 48346 Just a great park with good amount of land and activities. Been going for a few years now and it's looking fantastic! 84 48038 Playing disc golf at Hawthorne park is one of my favorite things to do due to the close proximity to my grandparents house 85 48220 I remember that the trash has always been everywhere and the restrooms broken forever Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 56 of 79 ID ZIP RESPONSE 86 48382 I enjoyed the disc golf course. 87 48326 My family loves the disc golf course there. We have also fished and kayaked the lake. 88 48312 Just disc golf 89 48329 I first visited Hawthorne Park to play the disc golf course. I thought it was a very pretty area and fun course that’s local to me. 90 48346 My introduction to it was through a disc golf tournament where we played at this location in downtown Pontiac! It was such an amazing and unique experience. This land is such a gem is it with its elevation changes for our sport. 94 48328 Great disc golf course and kayaking 95 48329 First time playing in a disc golf league was here. 97 48098 It is my favorite disc golf course in the area. It's beautiful and very technical. 98 48085 The grass doesn’t get mowed often there it seems 99 48307 Yes! As a member of Driftwood Creek disc golf club, we have had many tournaments and events at Hawthorne that have brought hundreds of people to the park. These events have been such a joy for us. 100 48362 Have been coming to the park since the disc golf course was put in and it have been nothing but fun with a very good group of people. We have all put countless hours of our own time to work on the course and the up keep that has come with it. 101 48326 As a kid I used to love the rocket slide they had there. 102 48328 My daughters and their friends used to play disc golf there years before there was an actual course. 103 48329 It is a beautiful area. I enjoy kayaking near there too. 104 48301 Disc golf 106 48327 Was there many years ago snowmobiling. Have fished from Walton Blvd. a couple of time with good luck. (Catch and release) 107 48237 I played disc golf there, and was really impressed with how nice the course is! 111 48329 none 112 48324 Need more porter potties 114 48080 Play disc golf with friends 115 48328 After HS graduation, my family and I had a small picnic in the park to celebrate. I now visit the park two or three times a month to go disc golfing. 116 48329 disc golf there all of the time 117 49001 Great disc golf! 118 48377 Getting an ace on hole 7. 119 48071 Playing disc golf. Many times great course! 120 48075 I utilize the disc golf course there and have always enjoyed playing with my friends. 122 48237 In the past 3 years I have enjoyed playing disc golf here. It’s been amazing to see the disc golf community transform this park into a cleaner and safer park! I’ve participated in organized tournaments and casual rounds here and it’s always been a good time and I always see families and disc golfers making constructive use of this park. 123 38375 The disc golf was excellent! 126 48182 Went as a kid with Familya few different times. 127 48340 The playground when my kids was younger 129 48017 I used to live across from the park on Walton and it was a giant illegal dumping ground including dead bodies. Since the disc golf course has been there you see far more people using the park . I believe the current layout for the course is good except the possibility of 2 baskets being relocated to move them away from the parking areas. More removal of garbage from the wooded areas still needs to happen though. 131 48220 Playing rounds of disc golf with my friends Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 57 of 79 ID ZIP RESPONSE 132 48169 I spent time with family not to long ago. While there, we noticed a disc golf course. I had never played before so I spoke to a few people and after a while they gave me a disc and let me play with them. Yes, there are/were a few bad apples I noticed these people i just met pick up after others and take care of the park. I was in awe and wanted to be apart of it! 133 48356 I visit regularly since the disc golf course was created. 135 48340 Fishing, taking my kids to play. GM use to have their picnics there when I was a kid. Loved going up in that Rocket to play and so did my kids. 136 48220 Awesome times on the disc golf course 137 48098 Disc golf league is the best!! 138 48328 Using the disc golf course on my lunch and down time 141 48125 Pontiac is my home town lots of memories from School functions to Birthday parties 143 48327 Scary place with pedophils around 144 48359 Disc golf course made this park hospitable. Before the volunteer crew cleaned it up, it was a homeless encampment. 145 48329 Enjoyed the dock. 148 48340 sledding 149 48340 I disc golf there frequently and occasionally take my dog for a walk there. I'm not surprised to come across homeless encampments or large quantities of trash in the park. 150 48340 We live about a mile from Hawthorne and love to play disc golf and take our dog to explore the woods and splash in the lake if no one is using the boat launch 152 48341 Racing RC cars on the rc track every weekend 153 48329 We put on an adventure race that started and ended in downtown Pontiac. But the canoe portion ended with them at Hawthorne Park. 155 48327 The new disc golf course has lots of potential. Also with it being so close to Waterford oaks bmx track. It would be cool to see a pump track or a jump line for all ages 156 48302 Hawthorne Elementary used to be on this property. A late spring picnic and play time was part of the school year. We would walk to the park from the school up on the hill. Later as an adult, I visited numerous times. I have hiked, lunched, and also ice skated from the boat launch. 158 48341 We used to have all our family reunions there before the bathrooms were closed. Our family grew up with so many memories at this park❤ 159 48328 My memories are negative. Past experience was safety concerns and looking forward to a clean abs safe park!!! 160 48341 Yes. It could be a great park but there aren't enough garbage cans, there's no recycling and the bathrooms are accessible. The water is nice, the disk golf park is great and the playground is grateful too 162 48340 I have memories from my childhood walking to the park and playing on the rocket slide and the big climbing wall. The park has changed allot since then now I walk my kids there and we see needles, over flowing trash , a broken dock, and no bathrooms. 163 48341 Every time I go it is very dirty and I spend a lot of time trying to clear an area for my family to use. Also, there has to be a way to ensure clean, safe usable rest rooms. Auburn Hills has them. Heck, Ecorse has them down at the riverfront park on Jefferson. Why can’t Pontiac? 165 48340 Need working cleaned restrooms, more pavilions, update picnic tables. 166 48340 Yes my grandkids love the play area 167 48341 I play Pokémon Go here on a weekly basis. 169 48340 We frequently use the "Boat Launch" as a "Dog Launch" for our two Labrador Retrievers, when it is not actively in use by kayakers or other boaters. We would like to continue this enjoyable practice. 170 48386 Enjoyed a lot of time there between 2003-2012 172 48393 Just playing there as a kid. I grew up in Pontiac 173 48340 Years ago when it had a attendant checked out games and clean bathrooms Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 58 of 79 ID ZIP RESPONSE 174 48340 My wife and I like that the park is so close to where we live. We have spent time playing disc golf and just enjoying the fresh air when we can. 175 48340 Playing disc golf every spring before it gets too buggy. 178 48340 Fishing taking my kids grands to play bbq 180 48328 My boyfriend and I love playing the disc golf course. We made it a goal to play the course 3-4 times a summer 181 48328 No, it's been a very long time since I was there. 188 48327 First time 8/21 189 48340 Needs to be revitalized 190 48340 Going there with my kids and using the boat ramp 191 48340 One of my favorite memories is playing on the rocket ship 194 48340 When my children were young-play-snow sledding 195 48340 The rocket to play on years ago and winter sledding 196 48340 Only started coming about 3 years ago 199 48340 My son had a couple parties here as a toddler 200 48342 Love watching the birds on the dock 202 48342 I think this is a nice clean park 204 48341 Having family time 205 48341 I think Hawthorne Park is underepresented 206 48340 Playground, fishing 207 48326 Peaceful, quiet 208 48341 The slide 209 48340 Yes, fun events 210 48342 Having parties here 212 48340 B-day party's 213 48326 Growing up in Walton Park Manor, Hawthorne Park was a few min away 214 48342 Fishing & boat dock 216 48342 I remember it having the rocketship slide 218 48371 Went there often as a child , I lived in Pontiac 221 48081 Really enjoyed the disc golf course there and have played it multiple times. Have utilized the boat launch each year and have enjoyed being able to catch trophy fish by having access to that boat launch. 223 48342 Doing a variety of different, fun activities with the special needs students from Hawthorne School. 225 48329 I remember sledding on the hills there and playing on the Rocket! My older brothers went to Hawthorne School! 226 48340 I worked at Hawthorne School 231 48328 Ribbon cutting of disc golf opening 233 48341 A swimming pool would be great for the kids and more picnic areas table and bar B Q pits, it's wonderful Oakland County are doing for the city of Pontiac, and still more should be done for the city as well, thanks for the opportunity to express my interest, thanks 235 48341 I have visited Hawthorne over a hundred times to play Disc Golf, I have great memories of the tournaments that the local club has hosted. The disc golf community is likely the most positive force in the entire park. 236 48340 Disk golf course is great! Kayaking the lake is also wonderful. Facilities are non existent/gross 238 48342 I stopped going there after I found used syringes by the bathrooms that were also in poor condition. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 59 of 79 Table 9: Question 4: What is your favorite thing about Hawthorne Park? ID ZIP RESPONSE 3 48073 I think the highlight is the lake access. It's something really beautiful and unique for the heart of a busy area. That's something special. 6 48324 It has some wildlife habitat 7 48462 the trees and the dock area 9 48341 Was only there once just to see where it was 10 48342 It has the opportunity for kayates. 12 48340 It is close to home. Would be a GREAT place for kayaking. 13 48359 N/A 14 48329 Location, space. 19 48328 Wide open spaces, disc golf, fishing access and location 21 48371 fishing 23 48328 Disc golf 24 48340 The water access and dock 25 48348 Disc golf 26 48328 Walking the trails 27 48359 The natural features 28 48341 Lake Access 29 48341 It's a beautiful space tucked away right off Telegraph. I don't think many people know it's there. 30 48346 The disc golf park. 31 48442 It's on a lake 33 48341 The disc golf course 35 48342 Disc golf 36 48328 Ithink the disc golf course is my favorite part 37 48362 The Disc Golf course. 38 48313 The ability to have a hidden gem disc golf course with people as good as Jake and the crew to take care it it’s great for the community local tournaments and casual rounds really bring people together 39 48359 disc golf course 40 48320 Discgolf 41 48362 The disc golf course 42 48341 Disc golf course 43 48341 Discgolf 44 48073 Elevation, woods 45 48328 The disc golf course 47 48348 The disc golf course 48 48326 The disc golf course. 49 48360 Disc Golf Course and the land. I would love to see it expand in some way. 50 48446 The disc golf course 51 48328 How beautiful it is at sunset 52 48386 Skied golf course 53 48071 Disc golf 54 48072 Disc golf course 55 48329 I now enjoy disc golf. And the course that has been installed is amazing. 56 48360 The disc golf course! 57 48329 The new disc golf course and the fishing. 58 48327 Disc golfing Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 60 of 79 ID ZIP RESPONSE 59 48341 Disc golf course and the community. People keep it clean, even when occasionally a crackhead shows up theyre gone fast. Inconsiderate families will leave massive amounts of trash and parkgoers and disc golfers help cleanup. 60 48202 Disc golf course 61 48003 Disc golf course 62 48329 The space it provides for the community. 63 48088 The disc golf course. It is AMAZING. Easily the best one in the area, despite it needing some upkeep. 64 48328 Wilderness in the city 65 48353 The Disc Golf Course! 66 48327 The disc golf course. 67 48185 The disc golf course. 68 48091 Disc golf 69 48042 the trash in the park everywhere 70 48342 The disc golf course 71 48346 The disc golf park. 72 48340 The potential. It’s a beautiful property 73 48340 Being with family 74 48317 The tall elevation of that one cool basket 75 48346 The disc golf course 76 48327 Disc Golf 77 48329 Disc golf course 78 48341 The disc golf course and the community! It’s great to see people out and enjoying themselves at our parks. 79 48329 The Disc Golf course, and how much nature is preserved. 80 48326 Disc golf. As the DG course was being put in there were a lot of shady people hanging out in the park. But since the DG course has been finished, there has been a lot less shady people due to the increased traffic. If the city would get a little more involved this could be a top notch park in pontiac. 81 48328 The community is very supportive and friendly. 82 48430 Disc golf course 83 48346 Disc golf and the boat launch 84 48038 The disc golf course 85 48220 Quiet and room to explore 86 48382 Disc golf course. 87 48326 Disc golf course 88 48312 Disc golf course 89 48329 Definitely the disc golf course! I love having a fun course so close to me. 90 48346 The disc golf course 91 48342 Coming to disc golf 92 48092 Disc golf 93 48329 Disc golf course 94 48328 It's full of trees making my disc golf and kayak adventures truly nature filled 95 48329 Disc golf course 97 48098 Disc golf course 98 48085 Disc Golf Course 99 48307 The disc golf course and just the beauty of the park. 100 48362 The disc golf course 102 48328 I like how much the park has been cleaned up since the new disc golf course was installed. 103 48329 The location near the water. It is near my house. 104 48301 Disc golf Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 61 of 79 ID ZIP RESPONSE 105 48383 Convenient location. 106 48327 The lake, large shade trees, and have never crowded 107 48237 Aside from the overall quality of the disc golf course? The pretty purple baskets! 110 48301 Location 111 48329 boat launch 112 48324 Diversity 114 48080 Disc Golf course 115 48328 The disc golf course! 116 48329 the well-designed disc golf course. definitely not the weird truck guys that hang out near the dock. 117 49001 Disc golf 118 48377 Disc golf course 119 48071 The disc golf course 120 48075 The disc golf course and fishing pier. 122 48237 The disc golf course! 123 38375 The beautiful disc golf course 126 48182 I just remember playing on playground as a kid 127 48340 The lake 129 48017 Disc golf course. 130 48383 Disc golf 131 48220 Disc golf 132 48169 Honestly, the disc golf course. I enjoy it. It's nice and wooded. I heard someone say leagues were trying to get in touch with the county or whomever runs the park to help clean the some of the dead brush! Hope it works out! 133 48356 Disc golf 135 48340 How open it is with lots of room. 136 48220 Disc golf 137 48098 Disc golf course, nature trails, water front 138 48328 The new disc golf course 140 48328 Disk Golf Course 141 48125 It's 143 48327 Beautiful land BUT SAFETY issues supercede any consideration of usage of the park 144 48359 Disc golf course is a quality course, and in a dead zone where not many courses of this caliber are around. Definitely room for improvement if the park invested into it. Also, would LOVE to see the RC track come back! Have been using it for the past few years early spring and late fall when it's usable without maintenance or cutting 145 48329 Dock. 149 48340 Disc golf 150 48340 Favorite is probably the disc golf course 152 48341 The rc track. Please include a RC track in the redo 153 48329 It's a beautiful park with lake access 155 48327 Disc golf 156 48302 the older tall oak and other trees making a high canopy. and nearby lake. 157 48382 Greenspace and access to the lake 158 48341 The location, not much else at its current state. My daughter still loves to kayak there. 159 48328 The dock area and open green spaces. 160 48341 The disk golf park and the lake 161 48340 Lake access and all the area to explore 162 48340 I love the water Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 62 of 79 ID ZIP RESPONSE 163 48341 The water access: boat ramp and fishing pier. 164 48340 How close it is to our house. 165 48340 pavillion 166 48340 Child hood memory 167 48341 It’s nearby. 169 48340 1. Using the "Boat Launch" as a "Dog Launch" for our two Labrador Retrievers. 2. Using the fishing pier just to walk out "into" Creger Lake for the view, with or without our dogs. 3. The tiny beach, which needs expansion and removal of trash and aquatic weeds. 170 48386 Large size and spread out parking area. 171 48329 close to home 173 48340 Games 174 48340 There is a nice playground for kids and there is a disc golf course to enjoy. 175 48340 How close it is to our house. My family enjoyed playing disc golf around the park and it has a decent area for the kids to play 178 48340 Fishing boating taking my kids grandkids to play bbq a lot walking 180 48328 the disc golf course!! 183 48328 That it's not too busy 186 48340 Short distance from my home 188 48327 Nice space with play structure 189 48340 The property & walking distance from my home 190 48340 Lake frontage; large area 191 48340 Park/fishing dock 193 48340 Trails 194 48340 Close to my house 195 48340 Close to home 196 48340 Nice, clean, no rif-raft 199 48340 It's spacious and peaceful 200 48342 The dock and water view 202 48342 Peaceful 203 48342 Being able to watch my kids close and walking the trail 204 48341 Fishing 206 48340 Nice, quiet 207 48326 Fresh air 208 48341 The water and trees 209 48340 Good people 210 48342 The open fields to have parties 211 48390 Playground 212 48340 Playground 213 48326 Access to a lake/river and the space to play 214 48342 The open grounds & walking trails 216 48342 N/A 218 48371 picnic area 221 48081 Disc golf course and the boat launch 223 48342 Hawthorne Park is a great place for families to go. 225 48329 The trees, the trails, the fun playground. 227 48340 How close to my house 231 48328 Size and access to water 233 48341 Great for family and friends Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 63 of 79 ID ZIP RESPONSE 234 48329 Lots of space, nice playscape. Sledding in winter. Exploring the natural unpaved trails. Nice ethnic mix of little kids from different families playing together. 235 48341 The disc golf course and the local community of dedicated players that keep the park clean and always improving. 236 48340 The mature trees and picnic tables 238 48342 The pavilion Table 10: Question 6: Below are the open-ended responses to the “other” category of the question: What types of programs would you like to see at Hawthorne Park? ID ZIP "OTHER" RESPONSE 23 48328 Disc Golf; 36 48328 Disc Golf Clinics for kids! 42 48341 Disc golf tournaments; 44 48073 Disc golf; 50 48446 Disc golf clinics 59 48341 Crackhead protection; 68 48091 Disc golf tournaments / outings ; 79 48329 Park clean up events; 84 48038 More Disc golf tournaments; 89 48329 Disc golf events; 91 48342 Disc golf tournaments; 102 48328 Nothing to add. I go there to play disc golf.; 107 48237 Disc golf tournaments!; 113 48237 storybook trail ; 118 48377 Disc golf tournaments; 123 38375 Disc golf tournament ; 132 48169 Having local disc golf pros give lessons to local schools! 137 48098 Disc golf; 140 48328 Adaptive Programming 144 48359 Higher level disc golf tournaments with support beyond a few volunteers and grass roots efforts; 149 48340 Disc golf leagues; 152 48341 Rc race events 155 48327 Pump tracks ; 160 48341 Accessible bathrooms; 168 48328 MTB trails; 169 48340 FREE concert series; 183 48328 None; 202 48342 Arts & Crafts; 214 48342 Boat rentals; 229 48340 NO COMMENT; 231 48328 Security, no loud unruly guests; 233 48341 Swimming pool ; 238 48342 Hands on/interactive educational stations throughout.; Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 64 of 79 Table 11: Question 5a: Please describe any other park features that are important to you. ID ZIP RESPONSE 3 48073 The grills are a cool idea, but I usually find they go unused at other parks. But you'd have more research on that. And the sledding hill isn't vital, but it would be SO cool! 7 48462 a safe and clean bathroom 8 48309 A swimming beach would be ideal! 9 48341 Restrooms, nature trails 11 48346 Green space 12 48340 Quiet areas. Parking that is safe. Clean equipment. Birds. Squirrels. Wildlife. 13 48359 biking path 15 48455 Walking trails, patrols by law enforcement or DNR or park police, lit pickle ball courts. No baseball tennis courts or soccer fields that take up land space and no alcohol or pot. 17 48366 Safety 18 48348 Hiking Trails 20 48386 Independents park clarkston mi 21 48371 good parking 22 48328 Bathrooms, parking, safety from the main road, lights. General public safety 24 48340 Safety is my main concern. The park is so secluded that a lot of questionable behavior is going on there. 25 48348 Playground 26 48328 Take care of the trash problem. 27 48359 Safety. Need to get rid of the drugs, dealers, prostitutes, and dead bodies 28 48341 A clean park with wastebaskets and restrooms. 30 48346 Trash cans available for each disc hole and more around the park. 31 48442 Shade trees and picnic tables 32 48304 Merry go round like the one at Innovation Hills. Also, the playground should be shaded with trees. 36 48328 The area near the play structure with many tables and grills has served me very well. I must say that and the disc golf are the top two. Yet I use the boat launch frequently and it may be my most important feature if I really think about it. 38 48313 I like the fact is has a little bit everything to be honest 40 48320 The fact that three areas during disc golf show the water is awesome, but I could use more access. Hole 2 of the course literally shows how far the shoreline goes and yet there is nowhere to see water but the launch and fishing pier. Let's get more on the right and Left of the open water to showcase this Park as a water front wonderland! 42 48341 Cleanliness, trash dervice 45 48328 I enjoy having a place to put my kayak in as well 48 48326 N/A 49 48360 Keep up the good work! 50 48446 The putting basket Live bands 51 48328 The natural trails throughout the park 53 48071 I've only used it for disc golf, but would use it for other features, such as concerts, if I lived closer. 54 48072 Picnic/play areas/hikes 58 48327 A lot of different fishing areas so no one spot gets over fished 59 48341 Open spaces, wooded trails, disc golf course 61 48003 Accessable restroom facilities 62 48329 Bathrooms and ot port-a-potty Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 65 of 79 ID ZIP RESPONSE 65 48353 I personally only visit the park for disc golf really, however I think as long as a proper amount of space is allotted the more features/amenities a park can offer the better 66 48327 Restrooms. 68 48091 Love the wooded holes of the disc golf course 71 48346 Safety 77 48329 More benches and seating areas for the disc golfers. 78 48341 The disc golf course is my primary reason for going to the park every week but I think the playground and picnic areas are very important as well. The park serves as a gathering place for so many in the summer months and it’s so important to myself and everyone that uses the course that this is a mixed use space. I love that there is something for everyone at Hawthorne. 79 48329 Park maintenance. It’s nice to see mower areas or “no mow areas” for the bugs. Trash and recycling are great and readily visible. 80 48326 Working bathrooms more trash cans in the picnic area. Fines for people not picking up their trash. 81 48328 Horseshoe pits. 83 48346 The large amount of parking and the beautiful trails 85 48220 The dock and fishing pier area need major renovations and improvements. Also the parking area near the dock needs to be defined and cleaned!!! 87 48326 I would like a clean restroom at this park. 88 48312 Restroom 90 48346 Great area and hosting place to reconnect to nature, in an metro area that surely needs it. 91 48342 Clean usable bathrooms would be a nice addition 92 48092 Bathrooms 94 48328 Bathroom access 95 48329 Bathrooms 96 48322 Pool 97 48098 More grills and real bathrooms with a water fountain 98 48085 Restrooms 99 48307 Bathrooms 100 48362 Having more garbage cans would be important because people love to have parties and events here but struggle to get their garbage in the cans 101 48326 Personal safety. Need to make sure local drug dealers don't hang out there. 103 48329 security 104 48301 Free parking 105 48383 Bathrooms. 106 48327 Drinking water, regularly emptied trash containers, bicycle parking 107 48237 The disc golf course is what keeps bringing me back! 108 48329 Safe barriers away from roads and path (dirt or paved) for walking path or riding. 109 48329 Wasking trails with security cameras 110 48301 Walking trails through wooded or other natural areas 111 48329 kids play equipment 112 48324 Disc golf pads that aren’t falling apart 114 48080 Bathrooms! They should be available for all. 115 48328 Having cut grass and conveniently placed trash cans are such a big deal in parks. Those specific upkeep things make such a huge difference in the overall quality and experience. Benches and good sinage on the disc golf course would also really level up the park. Being able to host quality tournaments at the course would bring in a great community of people as well as extra funding for park up-keep. 116 48329 not getting killed Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 66 of 79 ID ZIP RESPONSE 117 49001 Disc golf 120 48075 N/A 122 48237 Nice clean rest rooms that are well lit and have running water! 123 38375 The trees in fall were absolutely stunning 126 48182 Sand Volleyball 127 48340 access to the water 128 48329 Access to the lake, walking trails, presence of sherriff dept or local patrols to make sure park is safe and not infiltrated by drug users. 132 48169 Ease of access is great. However, parking could be a bit better. There's a lot of wasted space I feel like. 134 48329 None 135 48340 Bathroom access 137 48098 Working bathrooms would be great. 138 48328 The rc track 139 48390 Natural area 142 48382 I have been nearby at La Casa Amiga tutor programs during school year at Owen school in Pontiac and it would be great if you could modernize and keep the park safe for residents to use. 143 48327 SAFETY 144 48359 Bathroom access. Bench seating and trash cans through property beyond open field. 145 48329 Large playground. 149 48340 It's one of the few places near us with significant trails and space. 150 48340 Would love to see the walking paths rehabilitated to be more maintained like some of the other Oakland County parks that we like 152 48341 The RC track is a forgotten gem. We use to race and have fun every weekend until it was blocked off with no warning. We took time to keep it clean. A guy even paid for a portapotty bathroom one year. The city of Novi track is too far. The Pontiac rc track was so much fun, we kept rc cars in our vehicles just to stop off after work durning the week! Please include a rc track in the redesign 155 48327 Pump track for bikes or even a jump line. This area is prime location for a pump track. One way to keep kids outside or off the streets. Brings in people from all areas and keeps the community thriving. 156 48302 rest rooms or porta-potties 157 48382 Trails, boardwalk / benches near the water. 158 48341 Accessible restrooms with baby changing stations 159 48328 Clean, safe restrooms 160 48341 There needs to either be more garbage cans and recycling or the garbage cans need to be changed ALOT more often. There is always way too much garbage in the park and it only because there isn't enough garbage cans or they aren't emptied enough 161 48340 To have more of a cleaned up lake boat area and updated bathrooms 162 48340 More park benches and wheelchair access. 163 48341 Access to drinking fountains Clean, usable bathrooms Lots of maintained garbage cans Cameras and emergency call systems Park safely patrolling 164 48340 Walking trails with native plants and flowers. 166 48340 Nature area 168 48328 Hiking and biking trails. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 67 of 79 ID ZIP RESPONSE 169 48340 MANY conveniently placed trash (and recycling) receptacles to encourage easy disposal of debris, thus discouraging lazy littering. 170 48386 Keeping it simple and quiet. 172 48393 A dog park would be cool. I usually have my dogs with me when I’m on that side of town 173 48340 Trails 175 48340 Having a a dedicated walking area and a clear mapped out disc golf course 177 48341 Walking paths 178 48340 Dog running 181 48328 Keep it a quiet space ... the park backs up to a neighborhood known for the peace and quiet ... loud activities ... live music takes away from that as well as the solitude of being in nature. There are plenty of place folks can go to be noisy. 182 48328 Tall fencing should be installed around residential homes that back up to Hawthorn Park. 184 48359 dog waste bags, trails. 186 48340 Clean and accessible bathrooms. Skate park. Splash pad. Basketball court. 188 48327 Swings for small kids 190 48340 Walking path 193 48340 Wildlife 197 48342 Restrooms 198 48341 Muchos lugares para sentarse y para hacer reuniones de diferentes tamanos (2-50) 199 48340 The bathroom, and pathways 200 48342 More hiking trails 202 48342 I love how green the grass is 206 48340 Grill 210 48342 Trails 215 48340 I like how open and spaced the play areas are. 217 48340 The lake view 220 48340 Better safe dog friendly walking path. 221 48081 Wish the public bathrooms would get fixed and be functional and sometimes the park needs to be cleaned after people leave behind messes near Pavillion. 222 48070 Anything making the space as physically accessible as possible. 223 48342 I would like to have more picnic tables, pavilions, more bathrooms and handicap accessible bathrooms and an updated playground with the built in inground sprinklers for the children. 224 48340 Basketball,Skateboarding ,Nature Walking Path, Music dome,Dogs only in designated areas and poop bag available, fish hatchlings, accessible playgrounds and swings for disabled, sensory features for autism , food truck nights—not every night, with 77 acres there is room for everyone 225 48329 Clean bathrooms 226 48340 Hockey rink and skating 231 48328 Dog area 233 48341 Swimming pool for kids and adults 234 48329 Not crowded with people and nothing that costs money. The lack of concessions and planned programs is a relief: just play, fish, sled, and explore! No programs needed, thank you. 235 48341 Ample parking 236 48340 Decent restrooms 237 48329 Restrooms 238 48342 More than one play scape. More than one pavilion & different sizes. More picnic tables. A water “spray pad” with similar design and operation as Riverside Park in Auburn Hills. Add kayak and paddle boat rentals, not just launches. Plant a butterfly garden. Clear out more trees around the bathrooms and towards the lake to allow more sunlight. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 68 of 79 Table 12: Question 8a: You indicated experiencing something that made you feel unwelcome at this or other parks. Is there a specific example you’d like to share or a suggestion for what would help you feel more welcome? ID ZIP RESPONSE 7 48462 as I indicated in my opening - seeing solicitation and drug deals at Hawthorne - the reputation is not good and I personally stopped going because of the safety concerns 8 48309 I like it when restrooms are easy to find, plentiful, and cleaned regularly throughout the day. 12 48340 Limits on OR no loud music from cars. Quiet zone. 13 48359 Stare downs by park goers 14 48329 Possible illicit activities in this park. Do not feel safe when people in parked cars are staring at you. 19 48328 The signs for the disc gold course is missing. No real signage out there really 20 48386 More actives. 24 48340 I just feel that it’s so secluded that it’s kind of scary for a single woman to go there alone 28 48341 The general cleanliness of this park has not been great. And the restroom building is in bad shape, I think it is closed. But I do feel welcome there. 30 48346 Lots of trash cans with no lids so trash gets blown all over the place. A dedicated dog walk area. Lots of people park near some of the baskets that are near the roads and then let their dogs go bathroom without picking it up. It's also not safe because people are throwing discs. 34 48328 My dad is wheelchair bound, would love to see a little more accessible locations for him to get to 36 48328 The picnic areas are constantly littered with trash and folks leave party wares all over the place. The disc golf course is clean and it appears that many more people use it than the picnic areas, yet the course remains clean and the picnic areas keep getting trashed. Is there some way to supply additional trash receptacles to the common areas? 37 48362 Though it has dramatically improved over the last few years Hawthorne Park could be cleaner and it would be nice if the bathrooms were available. 40 48320 I'd like to see navigational and statistical signage added to the disc golf course. 42 48341 Lots of trash in the main park area after all the idiots have their family BBQs 43 48341 The garage everywhere 48 48326 The people who hang out to do their drugs then nod out is very disturbing. 59 48341 There are crackheads roaming the streets in Pontiac, nobody feels safe or welcome at most parks. Neighborhoods are full of old school anti-white racists. Fix the homeless problem. Fix the ghetto attitude problem 66 48327 More trash cans and restrooms. Garbage is often overflowing. 71 48346 Often there are a few parked cars in the parking lot with someone just sitting in them for hours at a time, I assume they are drug dealers. Another time someone was shooting their BB gun into the woods target practicing. This park needs to have a full time staff present and police to drive in more often. As a woman I do not feel safe coming here alone, nor would I bring my grandchildren here to play. Thank goodness there is some groups and leagues of disc golfers that add people presence to this park and have done a lot to clean things up. I do feel very safe when I disc golf with them. 76 48327 There was a ton of trash and abandoned appliances and mattresses dumped at the park in 2021. 80 48326 Trash everywhere left behind by families picnicking. 84 48038 Watching two people sit in the middle of the park exchanging needles 85 48220 Drug activity 105 48383 Large groups of people taking over the park and staring at you as if you don’t belong there. 107 48237 I'm transgender, and aside from society's overall distaste for people like me, the disc golf community specifically is EXTRA aggressively against my presence. Hosting events that focus on inclusion would be absolutely HUGE, since nobody's doing that so far. You could be pioneers! Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 69 of 79 ID ZIP RESPONSE 108 48329 Having a clean and safe environment away from roads and major intersections for kids to play 115 48328 Having grown up in Pontiac, it can be an uphill battle creating safe public spaces. The amount of trash, needles, liquor bottles, etc. Scattered around the park is very off-putting and often makes me question my safety. Several of my friends have expressed fear over going to Hawthorne park, despite the several great amenities the park actually has. 116 48329 creeps in trucks staring at people 119 48071 Lots of dumped trash when I first started going. But it's been over a year since I've been back 120 48075 It seems as though some park users who rent the shelters don’t clean up after themselves and then trash would just be left everywhere. 125 48085 Bathrooms locked 129 48017 A basic cleaning of the park and emptied garbage cans on the disc golf course on a regular basis . 130 48383 Trash dumped in the park regularly 132 48169 Again, parking is an issue. But accessibility for everyone even people with disabilities needs to be a priority and welcoming. 140 48328 Safety is an issue. Park used by dope dealers. 143 48327 Men are continually loitering in the area 149 48340 Some of the trails in the park becomes dumping grounds for all sorts of trash which makes it dangerous at times to walk my dog. Also the sidewalks along telegraph area often full of trash, broken glass, or even needles, not to mention being so overgrown you need to drive to the park despite it being less than a mile away. 150 48340 Parts of this park feel like they are unmaintained and there's a lot of litter. It would be wonderful to see community members care for the park for everyone's collective benefit. I also think there are people that use the park for unintended uses like drug use or sleeping (in or out of vehicles). I think it's really important that those people get the resources they need to thrive, but it also detracts from everyone's use of the park. I don't know what the answer is there. My final note (and this technically isn't the park I guess) but the sidewalks along Telegraph are overgrown and unnavigable in some places. We would love to ride our bikes to the park but last we tried there's not a clear, safe way to do so. 152 48341 Too many people drinking, having sex and rude when we tried to have a cook out 158 48341 Lack of actual restrooms with baby changing stations have stopped us from going more often, also no infant swings or much that they can play on. 159 48328 I found tons of trash and used needles at Hawthorne in the past. It’s already better now. I’m really looking forward to a better maintained park!! 160 48341 The park needs to be maintained more and it would be nice if the drug/alcohol use was more minimized 162 48340 I would feel safer if the park was regularly maintained and not trashed. Allong with having ADA accessible walkways and parking spots. 163 48341 Safety patrols and rule enforcement. Men loitering in vehicles, very obviously NOT taking in nature on a lunch break do not make for a family/community friendly environment. They are creepy and make me feel tense and unsafe and result in my and other families leaving. I wouldn’t go there alone as a woman. 165 48340 working restroom & unwanted activities. 169 48340 Hawthorne Park: Clean miscellaneous litter from everywhere, especially the shoreline of Creger Lake. The same exact pieces of litter remain untouched for months - literally the same cups, food wrappers, bottles, used condoms, etc. 170 48386 At times the park is not kept up as far as trash but that is more from abuse of people that use it and fail to place their trash in a trash receptacle. With as many trash receptacles that are in the park people still litter constantly. Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 70 of 79 ID ZIP RESPONSE 175 48340 My family and I enjoy the disc golf course and we really like walking around the Oakland county parks. Some courses on the disc golf area are well maintained however some areas around the course are in disrepair. It is also not well marked for either a walking or the disc golf course. Through an update, there could be dedicated walking path and a better marked route for the disc golf course 189 48340 Exercise opt for individual to have a group hr activity 192 48340 me gustaria ave implementen pistas de biacletas 193 48340 Possible drug sellers 194 48340 Bird feeding 195 48340 Couples sitting in cars for hours. Why? 202 48342 I love this park 205 48341 More street visibility 210 48342 Trashy 217 48340 Need police drive by 235 48341 A couple times, I noticed large family events that took place at the park. Most of these family events are well maintained albeit loud, obnoxious, and taking up tons of space. But generally they clean up after themselves. One time this summer I came upon the park covered in trash, with trash cans flipped over and mess strewn about the playground area. This was disgraceful to see that some selfish family event took place without any consideration for the park space that was used. Another problem all over Pontiac is homeless vagrants with no purpose in life other than doing drugs. Only 2 times in my over 100 visits have I seen some crackheads. These pathetic men that beg for money and do drugs all day are a horrible stain on the reputation of Hawthorne and Pontiac. I have invited many friends to come to Pontiac and play Hawthorne for the first time, they always say how beautiful the course is, how nice some areas of Pontiac can be - unless they see a homeless degenerate. As soon as they see some crackhead tweaking on a bench, acting antisocial and brain damaged, they never forget that. These degenerates ruin it for everyone, as long as we have these worthless homeless people, everyone outside Pontiac will continue to badmouth our city and our beautiful parks. Clean up the degenerates or make sure they cant get into a nice park like Hawthorne. Table 13: Question 15: Do you have any other comments or suggestions? ID ZIP RESPONSE 6 48324 Thank you for paying attention to this lovely space that provides habitat for migrating birds. 7 48462 no 8 48309 I didn't even know this park was there. Looking forward to the partnership. 9 48341 no 10 48342 Let's make this a great family park! 11 48346 Got it confused with Jaycee. Guess I don't know much about it. 12 48340 It is WONDERFUL to see this development. I truly hope that it comes to fruition. Good job new Mayor, Mr. G. and OC. 14 48329 Could be a nice park, but without a security / police presence of some type, I could not see us visiting any longer. 15 48455 What a wonderful joint venture. Pontiac is a great town and its citizens deserve a great park system like those in the rest of the county. Pontiac has a great park system and they should be folded into the Oakland County Parks Department. 17 48366 Thank you Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 71 of 79 ID ZIP RESPONSE 20 48386 More actives. 25 48348 Improve the disc golf course more like clean the brush a bit and add more trash cans and rakes/ shovels to keep the tee and greens clean 28 48341 Thank you for taking on this park! 30 48346 The park has definitely been brought back to life with putting in a disc golf course. I've watched the park turn around with a lot of hard work and love that more is being put into it. With the hard work I've noticed it's not just disc golfers cleaning up but other people from the community too. 32 48304 My kids really like swings that hold more than one person (like the teeter totter swings or the swings that have a regular swing connected to a bucket swing like at Riverside Park in Auburn Hills). 36 48328 Signs for the disc golf course, an outhouse near the bost launch as well as the regular plaque with invasive species info and a better launch area. Tee areas for disc golf are somewhat damaged, a repair is needed on at least 3 holes, and the bathroom building should be reinstated. 38 48313 Please keep the park amazing 40 48320 For Hawthorne Park? I have no suggestions aside from what was previously mentioned. Great area, park, and local club. I would like to thank them for installing and maintaining a beautiful disc golf course, it truly is one of the best around 42 48341 Better park cleanup/maintenance, and upgrades to the disc golf course to draw in more professional tournaments 43 48341 A cleaner park and update the disc golf corse 45 48328 May need more trash cans around the park 49 48360 Really hope to see some upgrades to the course! Thank you😁😁😁😁⛳ 51 48328 Please rebuild tee pads and bridges 54 48072 Love the disc golf course there! 55 48329 Love the park. Would be nice to have Oakland County sheriff patrol it more. 56 48360 Keep maintaining the disc golf course! 57 48329 Love the park. Would like to Oakland County sheriff patrol the park a little more often. 59 48341 Hawthorne is an amazing park, one of the best courses in southeast michigan. Pontiac needs to remove all the homeless people from this city and it would explode in flourishing growth 60 48202 Hawthorne needs proper restrooms that are maintained. 62 48329 More trash receptacles 64 48328 Need a police presence 68 48091 More trash cans would be nice 69 48042 fix the bricks on the elevated basket so they’re stable 71 48346 Again, safety is my main concern. I truly wish I could come to this park by myself. And bathrooms available year round. 75 48346 Please get rid of any and or all prostitutes that hang in the parking lot 77 48329 I live the fact that the county has picked up all the trash and has been a huge help to the park as a whole. 78 48341 Something that I do think would be beneficial moving forward for the park is looking at creating better designated picnic and hangout areas at the park. As somebody who is primarily there for disc golf we frequently run into people having cookouts/parties on the fairways / cement tee pads for holes 1,10, 15, and 16. I think if there were better picnic areas people wouldn’t want to use the tee pads / fairways and it would reduce the risk of anybody being hit by a disc or people not being able to play those holes of the course. Everyone has a right to every part of the park and the focus on keeping this park accessible to everyone is very important to me. I just think this would help the park moving forward. It would also be great to see bathrooms brought Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 72 of 79 ID ZIP RESPONSE back. It seems there used to be facilities back in the day but that they have been closed for many years. 79 48329 There’s a lot of trash in common areas and around the disc golf course. Not sure if we need more trash cans or more clean up events, but people don’t like to throw trash away. 80 48326 If not for the Disc Golf course this park would be in worse shape. The guys that continue to put in the hard work to maintain the dg course, and continue to invite new people out deserve a medal. There needs to be more dg tournaments. With the influx of good people, the shady people will continue to leave. 83 48346 Please add restrooms and lock them at night to ensure people don't use them incorrectly ruining it for the rest of us 84 48038 Continue Mai ring the disc golf course in great fashion 85 48220 There are other parks in Pontiac not taken care of, why was this one chosen? Because it’s near the people at the county offices? What about Beaudette Park, that one is also poorly maintained and orchard lake rd is atrocious in that area. 88 48312 Keep improving the course 89 48329 My only suggestion is to make sure the park is cleaned more frequently. It can be a bit dirty 95 48329 Get legit bathrooms installed. Maybe some more maintenance on the disc golf course back in the woods. 96 48322 We’d like a pool somewhere close during the summer months. 97 48098 Bathrooms would be great. 100 48362 I think the park has come very far in the last few years the only thing I have a problem with are the people who fail to clean up after themselves and others are left to clean up for them. 102 48328 I have been playing disc golf since 1977 all over North America. You have a very nice course. 103 48329 Thank you for your work. I hope this area becomes even greater than it is to beautify the area. 104 48301 Get rid of mosquitos. 105 48383 Maintain the bathrooms. 107 48237 The disc golf course is great, and the local disc golf community does a great job at keeping it maintained, but there's always a need for more trash cans, or more frequent emptying of the existing ones. You're doing a decent job so far, but keep up on that, and your park will see a lot more visitors! 109 48329 Entrance fees to cover operating expenses 112 48324 Keep building on the disc golf course 114 48080 Keep the disc golf course. It's a fun course! 115 48328 Hawthorne is on its way to becoming a great park. Keep up the great work for the community. We need it! 116 48329 kill the creeps 119 48071 Host a major disc golf tournament 126 48182 Sand Voeyball and Disc Golf are probably the least seen activities at a lot of parks and I feel they need to be in more parks. 128 48329 I would attend this park and bring my grandkids if I feel it is safe. I will check it out!!! I've been looking for a good walking park near my home. 132 48169 Already addressed my concerns 133 48356 Thank you for taking over the park. We are looking forward to your improvements in all areas for all the people. Of corse , there are areas in disc golf that could be improved. Especially the trash. 138 48328 Add a practice basket for the disc golf course 140 48328 Now that this park is owned by the County, I feel that it may receive "new life". Hoping to see it developed and cleaned up with a Parks Deputy assigned to the Park. It's a great little park but feel it's not used due to safety concerns. It's a diamond in the rough. 141 48125 Make is Safe we need lights at that park Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 73 of 79 ID ZIP RESPONSE 142 48382 Thank you for survey op 144 48359 Please keep investing, this is a crucial area to have park access available. And I can speak from experience that I often have friends come from up to an hour away to Pontiac to come play a round of disc golf. 149 48340 I'm excited to see what this park can be with a little more organization and love than the city has had the resources to provide. 152 48341 Include a rc track in the redesign. With no money we built one at the park and it was taken from us. 155 48327 Pump tracks are a great way to use space at parks to get people from all over to spend money in the community 158 48341 Im so excited to see this park redone so my family can enjoy it more. 159 48328 No, keep up the good work! 161 48340 Would love to see more staff maybe around and have food trucks and maybe more parking for the water area 162 48340 I'm excited to see what is changing. 163 48341 Safety needs to be a priority at this park to keep it clean and allow the improvements to stick. Otherwise even if Disney came to collaborate with Pontiac on this park, the changes wouldn’t last. 164 48340 I think with the right maintenance and security Hawthorne Park would be a regular destination for us. 166 48340 No 167 48341 Thank you for public spaces and the workers who maintain them! 168 48328 A mountain bike trail would be awesome. 169 48340 Food trucks may seem like a cute idea, but they cause more problems than they solve. In addition to the obvious increase of litter, they also facilitate concentration of agitated bodies in small areas which leads to unwanted behavior (crowds, chaos, and crime) among large, compacted groups of people. Police are already aware of how removing food trucks helps to mitigate crowd control problems. Riots and general civil unrest have a consistent and identifiable pattern: Violence is usually preceded by a crowd of people gathering in a plaza or other open space and, over the course of several hours, growing in size. Food vendors show up, as well as spectators. Then, someone throws a rock or a water bottle and all hell breaks loose. When crowds get denied their access to food they usually just disperse pacifically. 170 48386 Don't change history 174 48340 Seeing Hawthorne park updated and cleaned up would be incredible. 175 48340 Dedicated walking or hiking trail that is well marked. Throughout the walking trail, it would be nice to have I need or National signs on some of the trees or wildlife like I’ve seen in some of the other Oakland county parks. A better trail area would be nice. Overall, the park has become a dumping ground for trash and it would be very nice to see it rejuvenated. 176 48327 Excited for the changes 177 48341 No 178 48340 No 181 48328 Keep it a quiet space ... the park backs up to a neighborhood known for the peace and quiet ... loud activities ... live music takes away from that as well as the solitude of being in nature. There are plenty of place folks can go to be noisy. 182 48328 Install tall fence where residential homes back up to park to stop any trespassing. 183 48328 I live in Oakwood Manor and we already have enough traffic through here. We like our quiet neighborhood and our quiet little lake it's what makes this neighborhood special. Please don't ruin it. 185 48340 No Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 74 of 79 ID ZIP RESPONSE 189 48340 Obtain Hawthorne School property to add to park!! Splash Play-Bike Trails-Dock Handicap accessible-park benches-paddle boats 191 48340 Adult infant swing combo or just infant swings please 194 48340 Wider and smoother trails Want to feel safe while here Another pavillion 200 48342 Na 202 48342 Work out equipment, Walking Trail 205 48341 This is a beautiful park that just needs more activities. 206 48340 More access handicap parking. Open bathrooms, flowers, water fountains (wishing well) 210 48342 Love going on safe trails with my kids 211 48390 None 214 48342 Need boat rental for fishing 215 48340 We are having a great experience! 217 48340 More safety 220 48340 Clean, safe, well maintained walking environment is very important to me. 221 48081 Love to see the disc golf course and boat ramp stay 222 48070 N/A 223 48342 Please add more picnic tables, update the playground, add pavilions, add more bathrooms and handicap accessible bathrooms. Add more parking spots and a built in water splash area and an built in, inground sprinkler system. 224 48340 Are there going to be daily park employees cleaning and keeping order and safety at the forefront 229 48340 Make pavilions and bathrooms accessible to those in wheelchairs. Move concrete access, circular drive around pavilion for drop off. 230 48329 Daily Staff presence (from Favorite thing about park section: Lake Access, Free Entry and use) 232 48301 very excited about the potential here! 233 48341 Keep up the good work Oakland County are doing. 234 48329 The parking is adequate currently, but adding programs that attract more people will require more parking, and that will cause a loss of the open areas that give the park much of its appeal, as do the natural, unpaved paths in the woods. I hope a swimming beach is not being considered, plenty of those are available elsewhere. 235 48341 Please don't alter or harm the disc golf course! It is one of the best courses in the oakland county area and it is truly a shining star in Pontiac. Not many parks in Pontiac have such well maintained green areas and dedicated recreation communities that strive for an amazing and truly special park. I highly recommend speaking to Jake Steinbrecher if you havent already. He is one of the upstanding community members that is very involved in maintaining and improving the golf course. I cant stress enough - there is nowhere else in Pontiac that has such a dedicated outdoor recreation community than the Driftwood Creek disc golf club at Hawthorne. Pontiac needs more parks like hawthorne, and more people like the disc golf community. Crackhead citizens come to the park and trash it, do drugs, leave bottles. Disc golfers come to the park and clean it up, take out trash, and improve the amenities for everyone. Please do not destroy the disc golf course 237 48329 Was not aware it was on a lake. 238 48342 Water refill stations & another restroom Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 75 of 79 Exhibit D: Comments and Notes from Public Open House Right: Instructions from Public Open House Map activity Below: Map A from Public Open House asking guests for memories, information or how they use(d) Hawthorne Park Open-ended answers on notes are transcribed below: a. Christmas light event/drive b. Rocket ship ��� (drawing) Great memories c. Sledding hill d. Dedicated Memorial Peggy (5) near tree *1955 she passed c b d a Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 76 of 79 Below: Map B from Public Open House asking guests for memories, information or how they use(d) Hawthorne Park Circle stickers are used to denote how areas have been used for certain activities: Picnic/time with family Open Spaces for play Walk, run or jog Quiet areas and scenic views Open-ended answers on notes are transcribed below: a. Need open waterway b. As kids, called this “Little Silver Lake” c. Lake frontage develop for beach d. More lake access (maybe for dogs?) e. Was a beach, sand still there f. More police Presence g. Walking path from Ernest Ct into park h. Signage to inform adjacent homeowners of true property lines on WEST side of park i. First communion j. Birthday parties j i g f h c e b d a Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 77 of 79 Photo: Prioritization board Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 78 of 79 Photo: Playground project board Hawthorne Park Planning Public Engagement Report Update: 9/27/2023 Page 79 of 79 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Administration From: Jim Dunleavy, Manager of Operations Subject: Independence Oaks Residential Lease Renewal – Aaron Stepp INTRODUCTION AND HISTORY In April 2009, the Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Director shall oversee the implementation and interpretation of this policy. The property at Independence Oaks located at 9489 Sashabaw Road in Clarkston was built in 1974, is 1200 square feet, has 3 bedrooms, 1.5 baths, a basement and garage, and sits adjacent to the maintenance building. This property has been analyzed by the County’s Property Management Specialist to provide a market rate in accordance with the Residential Lease Policy. The house has been occupied by Aaron Stepp and his family for the past 9 years. Mr. Stepp is a full-time employee with Oakland County Parks. Staff is requesting to move forward with a 5-year lease renewal as is a standard practice for all of our residential property leases and has the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. ATTACHMENTS -Residential Lease Agreement -Independence Oaks Rental Home Map -OCPRC Resolution for Residential Lease Approval STAFF RECOMMENDATION Staff recommends adoption of the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for final approval. MOTION Move to adopt the proposed resolution recommending the Oakland County Board of Commissioners approve and execute the attached lease with Aaron Stepp for the Independence Oaks Residential Property located at 9489 Sashabaw Rd, Clarkston, MI 48348 for a 5-year term effective January 1, 2024 through December 31, 2028. RETURN TO AGENDA RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by and through its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”) and Aaron Stepp ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 9489 Sashabaw Road, Clarkston, MI 48348 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant’s use. 2. Term. The term of this Lease shall be for five (5) years, beginning on January 1, 2024, and ending on December 31, 2028. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Tenant Monetary Obligations. 3.1. The rental rate for the first year is set by taking the market rate and applying the discount for performing residential duties. The rent is then increased 2% each year. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: January 1, 2024 – December 31, 2024 $974.00 per month January 1, 2025 – December 31, 2025 $994.00 per month January 1, 2026 – December 31, 2026 $1,014.00 per month January 1, 2027 – December 31, 2027 $1,034.00 per month January 1, 2028 – December 31, 2028 $1,054.00 per month 3.2. The rent shall be paid by check or money order made payable to the “County of Oakland” and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328, or another address designated by Landlord in writing. 3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro-rated for such month if the Lease is executed on another day than the first day of the month. 3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord’s right to collect this additional rent shall be in addition to Landlord’s right to take action under other provisions of this Lease for Tenant’s default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier’s check, certified check, or money order. 3.5. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant’s form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 4. Use of Premises. 4.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: Kyla, Cooper, Bailey Stepp. Landlord’s approval shall be given by the OCPRC Director or his or her designee. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1. Create any excessive noise or public nuisance; 4.2.2. Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord’s insurance to be cancelled or premiums to increase; 4.2.3. Deface or damage any part of the Premises; 4.2.4. Change the locks or install any additional locks or bolts without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Director or his or her designee; 4.2.5. Place a waterbed or other heavy article on the Premises without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Director or his or her designee; 4.2.6. Install any equipment or appliances that, in Landlord’s opinion, would cause unsafe conditions on or around the Premises; 4.2.7. Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 4.2.8. Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9. Bring any animals on the Premises without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Director or his or her designee. 4.3. Tenant Duties. 4.3.1. To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 4.3.2. Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 4.3.3. Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 4.3.4. Landlord shall install smoke-detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke-detection devices, except when necessary to replace the batteries. 4.3.5. The performance of “tenant duties,” set forth in the Lease does not and is not intended to create an employee/employer relationship between Landlord and Tenant. 5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 6. Condition of Premises. 6.1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 6.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 6.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 7. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas/propane; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 8. Maintenance, Repairs, and Damage to Premises. 8.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 8.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. 8.3. Except for normal wear and tear to the Premises, Tenant shall be liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant’s guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 8.4. To the extent permitted by law, Landlord and Landlord’s agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant’s personal property against such loss or damage. 9. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord’s approval shall be given by the OCPRC Director or his or her designee. Landlord’s approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 10. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 11. Access to the Premises. Tenant shall allow Landlord and Landlord’s agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord’s agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord’s agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease. 12. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant’s property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant’s obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord’s obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant’s obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 14. Termination of Lease. 14.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 14.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 14.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move-out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the “County of Oakland.” 15. Default of Lease and Landlord’s Remedies. 15.1. If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord’s expenses for enforcing Landlord’s rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord’s obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord’s remedies and allowed by statute shall be added to the amount of the arrearage. 15.2. It is a violation of this Lease if Tenant, a member of Tenant’s household, or any other person under Tenant’s control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours’ notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant’s initials:______ 15.3. Hold Over. Tenant may, with Landlord’s permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month-to-month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days’ notice to Tenant. 16. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Aaron Stepp 9489 Sashabaw Road Clarkston, MI 48348 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Director 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 17. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 18. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 19. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 20. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 21. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 22. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD _____________________________ ________________________________ Date_________________________ Date____________________________ Revision Date: JUNE 22, 2016 By Dean Serafimovski Location: K:\ ParksRec\General\Design\ Data_Share\Dean\Residential Lease Properties\Final_Approved\9489 Sashabaw Rd, Clarkston Location Map Independence Oaks, 9501 Sashabaw Rd. Clarkston, MI 48348 Independence Oaks Parcels: Parcel No. 08-09-200-004 - 1,058 Acres Parcel No. 08-03-201-007 - 164 Acres Parcel No. 08-15-100- 007 - 37 Acres Parcel No. 08-03-201-006 - 23 Acres Parcel No. 08- 03-401-004 - 2 Acres Independence Oaks Total Acres = 1,284 Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248- 858-0906 www.DestinationOakland.com 145 2015 IMAGERY 9489 Sashabaw Rd. On Indrependence Oaks County Park Property See Zoom Detail A Independence Oaks County Park Parcel No. 08- 09-200-004 9501 Sashabaw Rd Clarkston, MI 48348 1058 Acres Maintenance Building Carpenter Shop and IN RE: Independence Oaks Residential Lease Approval – Aaron Stepp To the Oakland County Parks and Recreation Commission Chairperson and Commission Members: WHEREAS, the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS, a 1200-square foot house, identified as 9489 Sashabaw Road, Clarkston, MI 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 9489 Sashabaw Road, Clarkston, MI 48348 to Aaron Stepp for a period commencing January 1, 2024 through December 31, 2028; and WHEREAS, under the terms and conditions of the attached Lease Agreement, Aaron Stepp will pay all utility costs and rent as follows: January 1, 2024 – December 31, 2024 $974.00 per month January 1, 2025 – December 31, 2025 $994.00 per month January 1, 2026 – December 31, 2026 $1,014.00 per month January 1, 2027 – December 31, 2027 $1,034.00 per month January 1, 2028 – December 31, 2028 $1,054.00 per month WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends that the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Aaron Stepp. BE IT FURTHER RESOLVED that the rent amount received will be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Memo To: Parks and Recreation Commission From: Chris Ward Date: October 5, 2023 Re: October Director’s Report Logo Update Discussions The Commission discussed a proposal from the staff to update our logo and signs at your last meeting. We followed up on the input received from the meeting by requesting two marketing firms under contract to the County to provide us with a quote to guide the Commission through a logo revision process. Both firms declined to participate in a revision and recommended that we pursue the development of a new design (at significantly greater cost). Our management team is recommending that this discussion be put on hold for the time being unless there is interest in pursuing it further. We will utilize the existing logo to develop a standard entrance sign design. Orion Oaks Dog Swimming Dock Closure/Water Quality Testing The dog swimming dock on Lake Sixteen at Orion Oaks is a popular feature enjoyed by many of our guests and their canine companions. We were recently made aware that water quality test results collected by a park guest indicated very high levels of E. coli at locations near this location (samples were not collected from the lake). No regulations are in place governing water quality standards for dog swimming areas, but we did reach out to the Oakland County Environmental Health staff for advice/recommendations. They indicated that these levels of E. coli could cause significant threat to a dog’s health (if accurate and reflective of the conditions where the dogs are swimming). Out of an abundance of caution, I decided that the best course of action would be to close the dock temporarily until further testing could be conducted by our staff. Our initial follow-up testing provided additional evidence of high levels of E. coli in the area, but further testing and study is needed. We will be closing the dock for the rest of the season (it normally closes on November 1st) to provide additional time to assess the situation and potential solutions, if warranted. Advocacy for Non-Lethal Deer Management Methods At your last meeting, the Commission directed me to research the Michigan DNR’s deer management policies and prepare a resolution advocating that the DNR authorize communities to utilize alternative RETURN TO AGENDA non-lethal management practices. I recently met with several local government leaders from heavily populated communities in south Oakland County that shared the significant challenges they are experiencing navigating this issue. Based on these discussions, it may be advisable to work with these communities cooperatively to seek additional financial resources and alternative management solutions tailored for management in urban/suburban areas. I am requesting additional time to explore this strategy further prior to reporting back to the Commission. Vincent Gregory Pavilion Dedication A big thank you to our staff team and Commissioners that were a part of the ceremony naming the pavilion at Catalpa Oaks for former Commissioner and Senator Vince Gregory. It was a beautiful afternoon, the park looked fantastic, and the message shared by our speakers was very moving. Pecky Lewis Plaque/Naming The family of the late Pecky Lewis, the longest serving Commission Chair in our history, has requested that we consider naming a building in his honor. If the Commission is agreeable, we will move forward with renaming the clubhouse at the Red Oaks Golf Course for Mr. Lewis. Southfield Oaks Negotiations Our agreement with Southfield for the implementation of the Healthy Communities Plan/ARPA is the final element that must come together to allow us to focus on project design and construction. Progress on this front has been delayed due to problems the city has experienced with their plans to construct a splash pad at the site. The City Council voted not to proceed with this project in July, necessitating renegotiation of the terms of our agreement. Our Executive Committee reviewed their latest proposal last week. I have communicated those concerns to the City Manager and indicated the window of opportunity is quickly closing for us to move forward. After discussing with county leadership and our management team, I believe a 30-day deadline is needed to conclude negotiations on an agreement and for the City Council to indicate their support for this plan. Any further delays could jeopardize our ability to fulfill our obligations within federal ARPA guidelines. I will be meeting with the city again on Tuesday and will brief the Commission on their latest proposal if time allows. Staff will prepare a revised plan to redistribute funding allocated for the Southfield projects should negotiations prove unsuccessful. Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Summary Update: October 4, 2023 Director’s Report In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces in areas that have been impacted by COVID. Iden�fied projects include improvements to Oakland County Parks – Catalpa Oaks, Lyon Oaks, Red Oaks, and Waterford Oaks; long-term local partnerships that enhance parks and expand the OCPR park system –Beech Woods Park in Southfield, Hawthorne Park in Pon�ac, and Shepherd Park in Oak Park; as well as park improvement capital grants and partnerships with local communi�es – Hazel Park, Royal Oak Township, Oak Park, Pon�ac, and Southfield. TIMELINE – ALL PROJECTS 2023 – Develop and execute agreements with partner communi�es; commence design and public engagement; develop of park ac�on plans in partnership with local communi�es. o June 2023 – Through Oakland County Purchasing, OCPR staff sought park design/engineering professionals for the approved Healthy Communi�es Park and Outdoor Recrea�on Investment Plan projects. o September 2023 – Staff recommended contract awards to the following three firms and their assignment to projects as follows: PEA Group (Auburn Hills, MI) – Includes Russel Design Studio • Red Oaks Nature Preserve • Catalpa Oaks DLZ Michigan Inc. (Waterford, MI) – Subconsultant: Insite Design Studio • Pon�ac Oaks • Waterford Oaks Wade Trim (Detroit, MI) – Subconsultant: livingLAB • Ambassador Park (future part of Red Oaks) • Shepherd Park (future Oak Park Woods) Fall 2023 – Contracts will be used to complete various scope items throughout the design/engineering, public engagement, and construc�on phases of the projects. Design kick-off mee�ngs will be scheduled over the next few weeks. 2024 – Design, public engagement, and construc�on – all contracts must be in place and monies obligated by December 31, 2024. 2025 – Construc�on 2026 – Construc�on – all projects must be complete by December 31, 2026. CHARTER TOWNSHIP OF ROYAL OAK Replace the existing playground with an accessible playground at Mack-Rowe Park. Provide ongoing planning support for continued improvements at Mack-Rowe Park. LICENSE AGREEMENT for playground replacement project. o Approved and fully executed May 11, 2023. o Public engagement at Juneteenth celebra�on on June 17, 2023. o Playground vendor contract awarded to Miracle. o Public engagement open house held at Mack-Rowe Park on July 26, 2023 with residents par�cipa�ng in selec�on of playground colors and features. o Due to reported incident at Mack-Rowe in the 1970s, Phase I ESA has been ordered. Phase I ESA is complete and being reviewed by staff o Construc�on expected Fall 2023. CITY OF HAZEL PARK Replace the existing playground with an accessible playground at Green Acres Park. Provide planning support to developing park standards and wayfinding for pocket parks throughout the City. Provide a grant to partially fund improvements to the Hazel Park Community Center, which will incorporate a future leased OCPR South Oakland Recreation Office. LICENSE AGREEMENT for playground replacement and pocket park plan. o Approved and fully executed May 11, 2023. o Playground vendor contract awarded to Miracle. o Public engagement open house held at Hazel Park Community Center on July 25, 2023 with residents par�cipa�ng in selec�on of playground colors and features. o Playground construc�on expected Fall 2023. o Pocket park plan development expected Spring 2024. GRANT AGREEMENT for Community Center improvements. o Approved and fully executed August 21, 2023. o Form for Hazel Park to request 50% grant funds has been provided to the City. LEASE AGREEMENT for OCPR South Oakland Recrea�on Office. o Prepara�on pending. CITY OF MADISON HEIGHTS The addition of Ambassador Park to Red Oaks will provide opportunities with land that is not located over G.W. Kuhn Drain and could support new infrastructure, including green restrooms. Make improvements to the Nature Center and Ambassador Park that improve access and quality of experience for community members. Ambassador Park to focus on senior-friendly intergenerational amenities and features that will be dedicated as the Gary McGillivray Play Garden. The play garden may include frequent benches along the walking path, stationary chess, and ping-pong tables, and play features where children can play alongside older adults. Develop nature education teaching pavilion and other improvements at the Nature Center. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Red Oaks Nature Center and Ambassador Park; cease maintenance agreement for Soccer Complex. o Approved and fully executed August 7, 2023 o Title Search Ambassador Park on file March 29, 2023 Nature Center on file July 18, 2023 o Boundary surveys Ambassador Park on file August 1, 2023 Nature Center on file August 25, 2023 o Ambassador Park Environmental Condi�on Phase I ESA on file May 24, 2023, with recommenda�ons for inves�ga�on into former landfill sites in vicinity. Phase II ESA on file August 2, 2023, determined property is a facility due to exceedance of lead in subsurface sample. Baseline Environmental Assessment (BEA) and Due Care Plan (DCP) have been ordered and will provide a plan for safe use of the property and protec�on of the public. o Nature Center Environmental Condi�on Phase I ESA is in progress. o Community engagement survey and open houses were conducted in September. o Park Ac�on Plan development is in progress. Expected approval dates are: Parks Commission on November 1, 2023 Madison Heights City Council in November. CITY OF OAK PARK Develop an open space gateway with accessible trails, seating and gathering areas, and the installation of a nature-themed playground. Updates to existing pavilions and restrooms is under consideration. Provide a grant for municipal park improvements. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of David H. Shepherd Park o Approved and fully executed August 8, 2023. o Title search on file March 29, 2023. o Boundary survey on file June 23, 2023. o Phase I ESA on file May 24, 2023, with no recommenda�ons. o Community engagement survey and open houses are in progress now. o Park Ac�on Plan development is in progress. Expected approval dates are: Parks Commission on November 1, 2023 Oak Park City Council in November. GRANT AGREEMENT to par�ally fund construc�on of a Farmers Market building that is part of a future event hub at the city center campus. o Approved and fully executed August 8, 2023 o Form for Oak Park to request 50% grant funds has been provided to the City. CITY OF PONTIAC Provide a safe and welcoming environment by replacing outdated buildings, adding amenities, and increasing accessibility. Management of shoreline vegetation and invasive species will provide clear views of Silver Lake and visitors will be able to fish and launch canoes and kayaks off a new accessible dock. Update disc golf course with signage and maps. Trail improvements, natural area restoration and forest management will provide quality experiences in nature. Assist City with acquisition of additional parkland to add to Hawthorne Park. Provide a grant for restoration and reopening of Crystal Lake Park. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Hawthorne Park. o Approved and fully executed June 6, 2023. o Title search on file March 27, 2023, which disclosed an EGLE conserva�on easement on the property. o Boundary survey on file March 15, 2023. o Environmental Condi�on: Phase I ESA on file March 19, 2023, with recommenda�ons for inves�ga�on into former landfill site on property. Phase II ESA on file August 23, 2023, with iden�fica�on of contamina�on and recommenda�ons for further sampling to determine extent. Baseline Environmental Assessment (BEA) and Due Care Plan (DCP) are expected October 3, 2023. o Transi�on Period Plan outlining OCPR ac�vi�es and capital improvements during transi�on period signed June 28, 2023, and is now being implemented. Scheduled mowing Regular trash cleanup Maintenance of no-mow areas Replacement of fishing pier – expected comple�on in November 2023 Renova�on of restroom building – building has a new roof – expected comple�on with full u�li�es in Spring 2024. Cleanup of playground and replacement of worn and broken components – parts have been ordered and are expected to arrive Spring 2024 for installa�on. • Parks Commission approval funding of new playground equipment on September 6, 2023. o Community engagement survey and open houses are complete and Public Engagement Report finalized. o Park Ac�on Plan is finalized. Parks Commission reviewed and approved on September 6, 2023 and authorized staff to submit to Pon�ac City Council Presenta�on to Pon�ac City Council on September 12, 2023 Plan has been updated with input from City Council. Final dra� submited to Pon�ac City Council for approval on October 3, 2023 Final dra� submited to Parks Commission for approval on October 4, 2023 GRANT AGREEMENT to fund restora�on and reopening of Crystal Lake Park o Approved and fully executed August 8, 2023 (revised version). o Form for Pon�ac to request 50% grant funds has been provided to the City. CITY OF SOUTHFIELD Natural resources management and park development in the former 9-hole golf course will provide quality experiences in nature with accessible trails, boardwalks, and access to the Rouge River in a restored grassland and forest habitat. Gathering and seating areas will provide opportunities to socialize and relax in a natural setting. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of Beech Woods Park o Agreement dra� is under review by the City. o Title search is on file March 24, 2023. o Boundary survey and Phase I ESA are on hold pending iden�fica�on of project boundary. o Design firm DLZ has been engaged to produce professional concept drawings for the project. o Stakeholder engagement is in progress to determine level of community support for the project scope iden�fied by Oakland County Parks. GRANT AGREEMENT to fund uniden�fied project. o Earlier project scope to par�ally fund splash pad project was denied by Southfield City Council. A new project has not been iden�fied. OCPR – CATALPA OAKS Improve the parking lot with new pavement and stormwater management. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Increase opportunities for active outdoor recreation with exercise equipment and flexible open space for exercise. Trees and native plantings with walking paths, gathering, and seating areas will provide opportunities to socialize and relax in a natural setting. Added trail connectors to city sidewalks will increase pedestrian access to the park. Park improvement concepts dra�ed; detailed design pending. OCPR – LYON OAKS Increase opportunities for active outdoor recreation with a destination playground, flexible open space for exercise, adult exercise equipment, and improved trail connectivity to the Huron Valley Trail. Park improvement concepts dra�ed; detailed design pending. OCPR awarded a GameTime grant for an inclusive playground at Lyon Oaks that creates a PlayCore Na�onal Demonstra�on Site for universally accessible and inclusive design that promotes physical ac�vity. The grants pays for half the equipment cost (approximately $200,000) o Parks Commission approval request for matching funding of new playground equipment and funding for site work expected on November 1, 2023. OCPR – RED OAKS See City of Madison Heights OCPR – WATERFORD OAKS Increase opportunities for wintertime active outdoor recreation with sledding hill improvements. A spray park or a destination playground with water features will extend the season for water play. Flexible open space for exercise will further increase outdoor recreation activities. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Improved trail access and new trailheads with signage, as well as additional connectors to township sidewalks will increase overall trail mileage and access in the park. Park improvement concepts dra�ed; detailed design pending. Oakland County Parks and Recreation Upcoming Events – October 2023 Active Adults October 17 Fall Into History – Waterford Oaks October 25 Fireside Chat - Virtual Adaptive October 7 Dreams & Wings October 22 Disability Dirt Day – Holly Oaks October 26 Halloween Happiness – Southfield Civic Center Archery October 5 Open Archery – Independence Oaks October 12 Open Archery – Independence Oaks October 19 Open Archery – Independence Oaks Nature Education Fieldtrips & Birthday Parties October 1 Eden’s 7th Birthday Party - Wint Nature Center October 6 Madison Heights Active Adults Center Nature Table – Red Oaks Nature Center October 7 Cub Pack #61 Field Trip – Wint Nature Center October 8 Jensen’s 8th Birthday Party – Wint Nature Center October 8 Ryan’s 5th Birthday Party – Red Oaks Nature Center October 14 Oakland Schools Deaf and Hard of Hearing Field Trip – Wint Nature Center October 14 Ben’s 4th Birthday Party – Red Oaks Nature Center October 15 Pontiac Path Finders Field Trip – Wint Nature Center October 21 Mothering Justice Field Trip – Red Oaks Nature Center October 21 Garrett’s 4th Birthday Party – Red Oaks Nature Center October 25 Madison Elementary Field Trip – Red Oaks Nature Center October 29 Troop #70399 & #30561 Field Trip – Red Oaks Nature Center Homeschool Series October 12 Wolves - Red Oaks Nature Center October 18 Wolves – Wint Nature Center Outreach October 3 Farmington Hills Nature Center Heritage Day Nature Table – RONC October 7 MSU Tollgate Pumpkinfest Nature Table – RONC October 10 Farmington Hills Nature Center Adult Ed. Series Nature Presentation – RONC October 13 Farmington Presbyterian Preschool Nature Table – RONC October 14 Addison Oaks – Boo Bash Weekend #1 Nature Presentations – Wint NC October 15 Bowers Farm Fall Festival Nature Table – RONC October 21 Addison Oaks -Boo Bash Weekend #2 Nature Presentations – Wint NC October 28 Southfield Parks and Rec Nature Hike – RONC Public Interpretive Programs October 6 Morning Munchkins – Red Oaks Nature Center October 7 Forest Bathing-The Healing Power of Nature – Wint Nature Center Oakland County Parks and Recreation Upcoming Events – October 2023 October 13 Puddle Jumpers – Wint Nature Center October 20 Walk in the Woods – Red Oaks Nature Center October 21 Nature’s Medicine: Forest Bathing – Red Oaks Nature Center October 21 Creatures of the Night Hike – Wint Nature Center October 22 Fun in the Fall – Red Oaks Nature Center October 27 Walk in the Woods – Wint Nature Center Oakland County Market October 1 ArtSail Fall Fine Arts and Craft Show Recreation Programs & Services October 14 Boo Bash – Addison Oaks October 21 Boo Bash – Addison Oaks Springfield Oaks October 5-9 Antique Festival October 11-15 Fall Camp Scrap October 13-15 Ellis Barn Wedding October 27 Activity Center Wedding October 28 Holly Cross Country Meet