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Agendas/Packets - 2023.11.01 - 41324
Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Public Comment REGULAR AGENDA :ACTION PRESENTER(S) 1 Lyon Oaks Healthy Communities Park Improvements Approval Darryn Horvath / 877-6983 2 Preliminary Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan Approval Donna Folland / 736-9087 3 FY2024 Capital Equipment Purchase - Addison Oaks Heated Holding Cabinet Approval Tom Hughes / 343-1011 4 Interlocal Partnership Agreement for Park Operations with the City of Southfield (ARPA) Approval & Fwd to BOC Chris Ward / 858-4944 5 Grant Agreement with the City of Southfield for the Beech Woods Park Playground Project (ARPA) Approval & Fwd to BOC Chris Ward / 858-4945 6 2024 Parks Commission Calendar Approval Jami Monte / 858-4603 PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S) A 2023 Recreation Assistance Partnership Program Wrap-up Informational Brandy Boyd / 296-1972 B Turtle Woods Trust Fund Presentation Informational Melissa Prowse / 249-2801 COMMUNICATIONS/REPORTS:ACTION PRESENTER(S) C Parks Environmental Sustainability Committee Report Informational Sarah Cook-Maylen / 343-1353 UNFINISHED BUSINESS:ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S) 7 Director's Report Informational Chris Ward / 858-4944 8 Executive Committee Update Informational Gary McGillivray / 709-0359 CLOSED SESSION:ACTION PRESENTER(S) 9 Pursuant to MCL 15.268(d) - Turtle Woods Discussion Informational Melissa Prowse / 249-2801 ANNOUNCEMENTS View Recorded Meetings Here: https://www.youtube.com/playlist?list=PLKv6lUWH4IJEASENpEwjhoPSueR6nFVXp Approval of Minutes - October 4, 2023 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Gary McGillivray, Chairperson Wednesday, November 1, 2023 @ 2:00 pm Parks Commission Room - 2800 Watkins Lake Rd, Waterford 48328 Regular Monthly Meeting Agenda View Agenda Packets/Minutes Here: https://www.oakgov.com/parks/getinvolved/Pages/Parks-Commision.aspx Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at ADJOURNMENT TO: December 6, 2023 at 2:00 p.m. or to the Call of the Chair October 4, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:03 p.m. in the Parks Commission Room. He acknowledged that there was not a quorum of the Commission present at this time and that we would only proceed with non-action items until a quorum is obtained. COMMISSION MEMBERS PRESENT: J.David VanderVeen, Christine Long, Andrea LaFontaine, Jim Nash, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Ebony Bagley, Amanda Herzog, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Mike Boyd, Park Supervisor-Waterford Oaks Donna Folland, Supervisor-Planning Desiree Stanfield, Supervisor-Marketing & Communications Jamie Weasel, Park Supervisor-Holly Oaks & Groveland Oaks Sandy Dorey, Recreation Program Supervisor Eric Diesing, Natural Resources Program Coordinator Jami Monte, Staff Assistant Simon Rivers, Associate Planner Shannon Kenny, Technical Office Specialist FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator OAKLAND COUNTY FAIRBOARD LC Scramlin, General Manager Sara Ressler, Assistant General Manager PUBLIC Dan Stencil, Former Oakland County Parks Executive Officer PUBLIC COMMENT Mr. Stencil expressed his appreciation to the Commission and staff that he worked with during his 43 years of service and stated that he is proud to represent Oakland County Parks with his induction into the mParks Hall of Fame. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes RETURN TO AGENDA October 4, 2023 Page 2 PRESENTATIONS/RECOGNITIONS A. NACo Disability Dirt Day Achievement Award Ms. Stanfield recognized Sandy Dorey and Jamie Weasel for receiving the NACo Achievement Award for Disability Dirt Day. B. PRB Magazine – Disability Dirt Day Feature Ms. Stanfield presented the Disability Dirt Day article that was featured in the Parks and Recreation Business Magazine. At 2:11 p.m., Commissioner Smith Charles joined the meeting, constituting a quorum of the Commission. APPROVAL OF AGENDA Vice Chairman VanderVeen proposed to amend the agenda as follows: 1. Insert “Waterpark Repair Projects/Strategic Plan Development” as Item 1 under the Regular Agenda. 2. Renumber Item 1, Springfield Oaks Golf Course Culvert, as Item 2 under the Regular Agenda. 3. Renumber Item 2, Red Oaks/White Lake Oaks Golf Course Netting Replacement, as Item 3 under the Regular Agenda. 4. Renumber Item 3, Final Pontiac Oaks Park Action Plan, as Item 4 under the Regular Agenda. 5. Renumber Item 4, Independence Oaks Residential Lease Renewal – Aaron Stepp, as Item 5 under the Regular Agenda. 6. Insert “Southfield Oaks Negotiation” as Item 6 under the Regular Agenda. 7. Renumber Item 5, Director’s Report, as Item 7 under New & Miscellaneous Business. 8. Renumber Item 6, Executive Committee Update, as Item 8 under New & Miscellaneous Business. Stokes moved to approve the agenda, as amended. Seconded by Nash. Motion carried on a voice vote. APPROVAL OF MINUTES Smith Charles moved to approve the minutes of September 6, 2023, as presented. Seconded by Long. Motion carried on a voice vote. C. 2023 Aquatic Facility Season Summary Mr. Koppin provided a summary of the 2023 aquatic facility season. D. Assessment of Waterpark Capital Needs Mr. Koppin provided an assessment of the waterpark capital needs at Red Oaks and Waterford Oaks. REGULAR AGENDA ITEMS 1. Waterpark Repair Projects/Strategic Plan Development Commissioner Stokes volunteered to serve on the Waterpark Strategic Workgroup. Mr. Ward will ask Commissioners Bagley and Quarles if they would be interested in joining the workgroup. October 4, 2023 Page 3 Smith Charles moved to approve the Waterpark Repair Projects/Strategic Plan Development, as presented. Seconded by LaFontaine. Motion carried on a roll call vote. COMMUNICATIONS/REPORTS E. Parks Environmental Sustainability Committee Report Mr. Diesing provided an overview of the Parks Environmental Sustainability Committee Report, and an update regarding the closure of the Orion Oaks dog dock at Lake Sixteen due to elevated levels of E. coli. F. 2022 Community Grant Program Projects Update Ms. Prowse provided an update on the 2022 Community Grant Program projects. G. 2023 Oakland County 4H Fair Report Mr. Scramlin provided an overview of the 2023 Oakland County 4H Fair that was held July 7 – 16. REGULAR AGENDA ITEMS 2. Springfield Oaks Golf Course Culvert Long moved to approve the Springfield Oaks Golf Course Culvert, as presented. Seconded by Nash. Motion carried on a roll call vote. 3. Red Oaks/White Lake Oaks Golf Course Netting Replacement Long moved to approve the Red Oaks/White Lake Oaks Golf Course Netting Replacement, as presented. Seconded by Smith Charles. Motion carried on a roll call vote. 4. Final Pontiac Oaks Park Action Plan Smith Charles moved to approve the Final Pontiac Oaks Park Action Plan, as presented. Seconded by Nash. Motion carried on a roll call vote. 5. Independence Oaks Residential Lease Renewal – Aaron Stepp Long moved to approve the Independence Oaks Residential Lease Renewal – Aaron Stepp, as presented. Seconded by LaFontaine. Motion carried on a roll call vote. 6. Southfield Oaks Negotiations Mr. Ward provided an update on the current status of negotiations with the City of Southfield. UNFINISHED BUSINESS None. October 4, 2023 Page 4 NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report. 8. Executive Committee Update Vice Chairman VanderVeen provided an update from the Executive Committee meeting that was held on September 26, 2023. ANNOUNCEMENTS/ADJOURNMENT At 4:03 p.m., there being no further business to come before the Commission, the meeting was adjourned to November 1, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 1 Department: Development & Engineering From: Darryn Horvath, Architect / Project Manager Subject: Lyon Oaks Healthy Communities Park Improvements PROJECT CATEGORIES Approval Type: Conceptual Approval Construction Approval General Approval Project Type: Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1.SCOPE Install a new destination playground within the Woods Edge rental pavilion portion of Lyon Oaks as part of the Healthy Communities Park and Outdoor Recreation Investment Plan that is funded through Oakland County’s allocation of American Recovery Plan Act (ARPA) State and Local Fiscal Recovery Funds. Playground design will increase universal accessibility and serve as a National Demonstration Site for Inclusive Recreation as well as serve as a National Demonstration Site for Physical Activity. 2.NEED The existing playground at the Lyon Oaks Woods Edge rental pavilion is outdated and seldom used due to its location and the fact that the pavilion is infrequently rented. With additional funding (ARPA and GameTime Statewide Funding Initiative), we can reactivate the Woods Edge area with the addition of a fully inclusive destination playground. This will be coupled with other proposed changes to the Woods Edge area including the addition of (4) “Wheelchair Play” pickleball courts and improved site accessible access including (6) ADA parking stalls, and 900 LF of accessible paved pathway, which will be constructed as part of the ongoing previously approved FY23 Lyon Oaks paving project. This will change the function of the Woods Edge area from a private rental area to an active day use park area. 3.REVIEW AND APPROVAL HISTORY Date Description July 2023 Lyon Oaks Road & Parking Lot Replacement & Stormwater Improvements approved at the July 2023 OCPR Commission Meeting Sept 2023 Approved within the FY2024 Capital Improvement Program Budget 4.FUNDING a.Current FY2024 budgeted amount: i.LYP Park Improvements $360,000 ii.LYP Park Improvements Design $40,000 iii.FY24 CIP Contingency $40,000 (1)Total Funding $440,000 b.Recommended total amount: i.Sinclair Recreation $373,142.81 RETURN TO AGENDA Page 2 ii. Owner Site Construction Costs $26,857.19 iii. Owner Contingency $40,000 iv. Total Project Cost Recommendation: $440,000 FY24 LYP Park Improvements Grant ($200,000) Total OCPR funded project cost $240,000 A budget amendment reflecting final project costs will be presented at a subsequent Parks Commission meeting. Funding for the project is available within planned expenditures for the FY24 Capital Improvement Plans and approved FY23 Lyon Oaks Road & Parking Lot Replacement & Stormwater Improvements. ATTACHMENTS 1. Attachment A – Planning Review 2. Attachment B – Woods Edge Proposed Site Plan 3. Attachment C – Playground Design STAFF RECOMMENDATION Staff recommends approval of a contract to Sinclair Recreation (Holland, MI), in the amount of $373,142.81 for installation of playground equipment at Lyon Oaks, with a total project cost of $440,000. MOTION Move to approve a contract to Sinclair Recreation (Holland, MI), in the amount of $373,142.81 for installation of playground equipment at Lyon Oaks, with a total project cost of $440,000. PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 1 of 14 Update: October 26, 2023 Project Identification .............................................................................................................................................................. 1 Site Characteristics .................................................................................................................................................................. 1 Project Description .................................................................................................................................................................. 3 Core Values Evaluation ........................................................................................................................................................... 5 Project Implementation Plans................................................................................................................................................. 6 Tracking ................................................................................................................................................................................. 11 References ............................................................................................................................................................................ 12 Appendix A – Site Map .......................................................................................................................................................... 13 Appendix B – Project Site Plan .............................................................................................................................................. 14 Project Identification Park: Lyon Oaks Park Budget Center: LYP Department: 5060174 PR Lyon Oaks Program: 160700 General Operations Project name: Lyon Oaks Healthy Communities Park Improvements Asset Management Plan Status: Healthy Communities grant and project is identified in the CIP approved by the Parks Commission on 9/6/2023. Site Characteristics CVT: Lyon Township Parcel ID: 21-01-200-005 Watershed/Subwatershed: Huron River/Norton Creek Identify the following and provide details: ☒ Grant agreement: MNRTF grant TF89-003 acquisition of 34.75 acres. ☒ Proposed project will comply with grant agreements. The project is compliant because it enhances the outdoor recreation aspects of the MNRTF grant agreement. ☐ Further review with grant agencies is required. ☒ EMR managed land – managed land boundary is adjacent to the planning area ☒ Project will comply with EMR restrictions. ☐ Project will not comply. Approval by US Fish & Wildlife is required. ☒ Conservation or wetland easement: Park contains both a DNR conservation easement (469.68 acres) and an EGLE wetland easement (13.06 acres). Project site is outside the two easement-restricted areas of the park. ☒ The proposed project will comply with easement restrictions. ☐ Further review with easement agencies is required. PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 2 of 14 Update: October 26, 2023 ☐ Environmental assessments and/or due care plan: NA ☒ Utility easement – note utility easement that is under the sand volleyball court and runs north/south ☒ Infrastructure: Note proximity to irrigation lines and stormwater infrastructure ☒ Trail Connectivity: Connectivity to trail network is noted on the Site Map. ☒ Historical asset evaluation: ☒ Proposed project involves/impacts assets that are less than 50 years old. ☐ Proposed project involves/impacts assets that are 50 or more years old. Historical significance evaluation attached as an appendix. ☐ The assets are determined to be historically significant. ☐ The assets are NOT historically significant. PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 3 of 14 Update: October 26, 2023 Project Description Problem Statement Problem: o The Lyon Oaks Woods Edge day use area receives little use as it was designed primarily as a rental pavilion in a park that is focused on athletic fields and a dog park, and doesn’t draw people in for general park activities such as picnicking and unstructured play. o Former nature center trailer (closed 2009) is deteriorating. It is a remnant of a long-closed park function and needs to be removed/demolished. It no longer functions as a park office or for staff restroom use. Opportunity: o With additional funding (ARPA and GameTime Statewide Funding Initiative), we have the opportunity to create an inclusive destination playground that will anchor a revitalized Woods Edge day use area. o The Lyon Oaks paving project has available resources to create accessible parking spaces, provide accessible pathways to all amenities in the area, the addition of (4) “Wheelchair Play” specification pickleball courts, and enhanced trail head. Project Scope Redesign the Woods Edge day use area to reactivate the area and draw in guests from a variety of user-groups and demographics. This redesign has the following components: PLAYGROUND REPLACEMENT Playground installation project is identified within the FY2023 - FY2027 Asset Management Plans - $400,000 (OCPR, 1/26/2023). Lyon Oaks County Park is a site for park improvements as part of the Healthy Communities Park and Outdoor Recreation Investment Plan that is funded through Oakland County’s allocation of American Recovery Plan Act (ARPA) State and Local Fiscal Recovery Funds. The Healthy Communities Plan has allocated $200,000 to Lyon Oaks, matched with $200,000 from OCPR’s Capital Improvement Program. The GameTime Statewide Funding Initiative grant covers 50% of the cost of the play equipment. Contract award for November 1, 2023, OCPR commission meeting for Spring 2024 installation. Material order lead times are 2-3 months as of 10/23/2023. PICKLE BALL COURTS Pickleball courts-will be designed to allow for guests with and without disabilities to play the game. Four courts will be able to serve 16 players at a time and will be connected to the parking lot, pavilion and restroom by accessible routes. YEAR-ROUND RESTROOM Heat was installed in 2023 for the purpose of serving contact station staff. This improvement will extend the season of use for both playground and pickleball courts. ACCESS ROUTES All areas of the reactivated space will be connected by access routes that, at a minimum, meet ADA requirements. Where possible, pathways will be developed for universal accessibility. TRAILHEAD IMPROVEMENT Paving project includes improvements to the trailhead, with accessible parking spaces in the proximity. The clearly PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 4 of 14 Update: October 26, 2023 marked and accessible trailhead will improve connecting the Woods Edge area with the Huron River Trail as well as the park’s trail network. ACCESSIBLE PARKING Accessible parking is being installed as part of the existing, park-wide Lyon Oaks paving project. Because a focus on reactivating this area is on universal accessibility and making people of all abilities feel welcome and be able to participate, installation of three times the minimum-required accessible spaces is incorporated into the design. FUTURE COMPONENTS Pavilion and Restroom updates – Evaluate both structures for accessibility and other needs for improvements. Adult exercise equipment – Evaluate need and how to integrate into overall design of area. Will enhance the intergenerational aspect of the area. Former Nature Center Trailer – This facility was closed in 2009; it has functioned as a park office for a time but is no longer in use. It is in poor condition and will be planned for removal. Overflow parking – Improve and expand parking area at the Former Nature Center Trailer to provide overflow parking for events and tournaments at the Woods Edge area. Design as a gravel lot or with grass pavers. w – gravel parking later Project Standards PLAYGROUND AND ACCESS ROUTES Design and construct playgrounds and access routes that comply with the requirements of the Americans with Disability Act (ADA) and the Consumer Products Safety Commission at a minimum. Apply Universal Design principles wherever possible to foster play between people with and without disabilities and intergenerationally. Address the needs of the whole child with a variety of ground level, elevated level, and sensory experiences. Consider linking playgrounds to other spaces to play - in nature, in open space, or with water. Consider associated amenities such as shade structures, benches, and drinking water, as well as convenient parking and restroom access. PICKLEBALL COURTS USA Pickleball Section 2.A. Court Specifications for “New Construction”, “Tournament Play”, and “Wheelchair Play” will be utilized for installation. The resulting playing surface area dimensions are 44 feet (13.41 m) wide and 74 feet (22.55 m) long. (USA Pickleball, 2023, pp. 3-5) Alternatives This project has gone through several iterations: 1. Earlier CIP plans identified replacement of the existing playground with a similar small structure at Woods Edge rental pavilion and restroom location and maintaining the area primarily for rentals. However, because the facility is infrequently rented and sees little use, it was determined not to invest in the playground and simply remove it when it was past its life cycle. Staff determined it would be better to install a new playground where more families and children are gathered near the soccer fields. 2. With the opportunities presented by the Healthy Communities plan and the GameTime grant program, staff worked to identify a location where the playground could be promoted as a destination: PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 5 of 14 Update: October 26, 2023 a. A location in an open space between the road and the Dog Park was rejected as being too close to the dog run fence and potentially unsafe. b. The open space on the north side of the road is used for overflow parking during soccer tournaments and is also unsuitable. c. Staff favored a location between the soccer and cricket fields where families congregate during practice and matches. Unfortunately, this location was within the EMR managed area and therefore unsuitable. 3. The current proposal is to reactivate the Woods Edge area with a variety of recreational activities, including the new playground, and to function as an active park and not as a private rental area. Long Term Vision Lyon Oaks County Park is a 1,041-acre park in southwestern Oakland County in Lyon Township and the City of Wixom. Lyon Oaks was included as a part of the Healthy Communities Park and Outdoor Recreation Investment Plan. One goal of the Healthy Communities Plan is to rejuvenate and enhance four existing OCPR parks that serve populations impacted by COVID through investments in park infrastructure, amenities, and facilities targeted at improving health outcomes and social connectivity. The vision for Lyon Oaks in the Healthy Communities plan is to increase opportunities for active outdoor recreation with pickleball and a destination playground, as well as flexible open space for exercise. Core Values Evaluation ☒ Core Values Rating Select only one rating per core value. Score 2 1 0 -1 Criteria Project will significantly advance core value Project will have minimal positive impact on core value Project will have no impact on core value Project will negatively impact core value Diversity, equity, and inclusion ☒ ☐ ☐ ☐ Environmental sustainability and stewardship ☐ ☐ ☒ ☐ Health and wellness ☒ ☐ ☐ ☐ Fiscal responsibility and organizational excellence ☐ ☒ ☐ ☐ ☒ Core Values Rating Comments Provide comments on each core value rating and why it was selected. For projects with -1 rating, provide justification to do project or recommendations for not implementing. Diversity, equity, and inclusion: Significant positive impact. Lyon Oaks is located in the City of Wixom, which has multiple low-income census tracts. The Healthy Communities plan intends to transform and eliminate historic inequities in the distribution of the benefits of the Oakland County Parks system and to provide much needed financial aid to chronically underfunded communities. Additionally, the Lyon Oaks playground will increase universal accessibility and serve as a National Demonstration Site for inclusive recreation. (OCPR, 1/26/2023) PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 6 of 14 Update: October 26, 2023 Environmental sustainability and natural resources stewardship: No impact. Health and wellness: Significant positive impact. The existing playground at the Lyon Oaks rental pavilion is outdated and seldom used due to its location. Newly installed facilities will remove barriers, increase accessibility, and allow for more outdoor physical activity. Additionally, the Lyon Oaks playground will serve as a National Demonstration Site for physical activity. Fiscal responsibility and organizational excellence: Minimal positive impact. The negative impacts from construction will be minimized by scheduling, which will be structured to limit interference of park usage. New playground equipment will reduce maintenance costs in the short term. Furthermore, the GameTime Statewide Funding Initiative allows for OCPR to increase the size and quality of the project, adding more sensory and intergenerational features. Reactivation of the entire Woods Edge area at the same time allows for cost savings. Project Implementation Plans ☒ Natural Resources Management Checklist Summarize/describe as needed and check appropriate items below. ☐ Wildlife emergence: ☒ Tree or plant materials removal: Any tree trimming or removals should be discussed with NR. ☒ Tree disease (e.g. oak wilt): Tree trimming or removals should take place the winter before construction to minimize potentail oak wilt spread. ☒ Invasive species: Any invasive species removed should be properly treated to prevent resprouting/spread, consult with NR. ☒ Equipment staging: Equipment should only be staged within existing turf or parking areas, no staging should take place in any natural areas or EMR managed lands. ☒ Topsoil and seeding: New topsoil added to the site should be certified to be free of invasive or non-native species and debris. ☐ Long-term maintenance: ☐ Other: Reviewer: Sarah Cook Maylen, Chief of Natural Resources and Sustainability, 10/26/2023 ☒ Environmental Regulations Compliance with the following environmental regulations and permits is required (check all that apply): ☒ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) compliance: This project will only impact unmanaged lands but should use EMR best practices for construction including exclusionary silt fencing ☒ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: Will be determined by SESC permitting. ☐ Road Commission of Oakland County (RCOC) right of way permitting: NA ☒ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: SESC permitting is necessary for this project and may require EGLE permitting. ☐ Other: PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 7 of 14 Update: October 26, 2023 Reviewer: Sarah Cook Maylen, Chief of Natural Resources and Sustainability, 10/26/2023 ☒ Sustainability Checklist Summarize/describe as needed and check appropriate items below. Delete unneeded categories. Project Category Sustainable Element Notes Asset Removals ☐ Some material is reused or recycled, specify in notes ☐ Implementing party (contractor or staff) is creating a disposal plan prior to construction that outlines specific materials and waste stream, attach ☐ Disposal follows the EPA's Comprehensive Procurement Guideline (CPG) Program https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program ☐ Disposal information is included in specifications and contracts ☒ Natural Resources staff consulted on restoration materials and necessary permitting Boundaries ☒ Uses boundary standards Buildings (New Construction) ☐ Building meets net zero standards, specify how (LEED, etc.) ☒ Incorporates water bottle filling station Doors and Windows ☒ Energy Star certified ☐ Meets net-zero goals (specify in notes) HVAC (New Equipment) ☒ Energy Star certified ☐ Meets net-zero goals (specify in notes) ☐ Highest efficiency level selected for product? If not, write efficiency level in notes ☐ Electric ☒ Ability to use/connect to alternative energy solutions (solar, geothermal, etc) Lighting ☒ Solar or other alternative energy powered ☒ LED ☐ Automation or timers installed Landscaping See selection table below ☐ Native landscape Incorporates Michigan native plants for varying degrees of formality. ☒ Traditional landscape Incorporates the use of annual plants and non-native perennials ☐ High formality level Landscaping will be designed by a professional for aesthetic appeal. Maintained with regular weeding and/or prescribed burning. ☐ Medium formality level Landscaping will be implemented by staff and designed for aesthetic appeal and to match surrounding PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 8 of 14 Update: October 26, 2023 Project Category Sustainable Element Notes landscapes. Maintained with semi-regular weeding and prescribed burning. ☐ Low formality level Landscaping will be implemented by staff to match a natural aesthetic found in natural areas. Maintained by prescribed burning. ☐ Native seed Oakland County historical record, 250 mi range for procurement. Parking Lots ☐ EV chargers included, if yes note number and charging level in notes ☐ Additional green stormwater infrastructure options included, specify in notes (permeable pavers, etc.) ☒ 100% stormwater capture achieved ☐ Existing size reduced and/or designed to code minimum ☐ Follows 2021 Water Resources Commissioner Oakland County Stormwater Engineering Design Standards ☒ Bike rack(s) ☐ Solar carports or other power generation on-site Paved Pathway Replacements and Maintenance ☒ Follows trail standards ☒ 100% stormwater capture achieved ☒ No coal tar used Roofs ☐ Meets net-zero goals (specify in notes) ☐ Uses alternative to asphalt shingles, if yes specify in notes ☒ 100% of stormwater capture achieved through native landscaping or reuse (rain barrels, etc.) Site Restoration ☒ Minimal or no irrigation ☐ Native seed ☒ Erosion control materials are biodegradable and wildlife friendly Trail ☒ Follows trail standards ☒ Incorporates water bottle filling station Reviewer: Sarah Cook Maylen, Chief of Natural Resources and Sustainability, 10/26/2023 ☒ ADA Compliance and Universal Access Details: ☒ U.S. Access Board Guidelines (U.S.D.O.J., 2010): Full Guidelines for Play Areas (scoping requirements) [§240]: https://www.access-board.gov/ada/#ada-240 PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 9 of 14 Update: October 26, 2023 Full Guidelines for Play Areas (technical specifications) [§1008]: https://www.access-board.gov/ada/#ada-1008 Full Guidelines for Accessible Routes [Chapter 4]: https://www.access-board.gov/ada/#ada-401 Full Guidelines for Parking Spaces [Chapter 5]: https://www.access-board.gov/ada/#ada-502 American Society for Testing and Materials - https://www.astm.org/f1951-21.html A parking lot of this size is required to have at least two accessible spaces, one of which is van accessible. This project exceeds that minimum. Requirements for pickleball courts are not outlined in the ADA, however the seven principles of universal accessibility (National Disability Authority, 2020) are incorporated into the design. Those principles are outlined in the table under Universal Access below. Requirements for playgrounds are found in sections 240 and 1008 and include information about the number and types of components, accessible routes, play area layout, transfer systems, ramps. Scoping requirements for Play Areas [§240] address the number and type of play components required to be on an accessible route based on the number of elevated play components in any play area. Those requirements are in Table 240.2.1.2 below. Ground level play components can be accessed and used without ascending onto a structure. Examples of ground level play components may include spring rockers, swings, diggers, and stand-alone slides. Different types of ground level components must provide different experiences, such as climbing, swinging, spinning, sliding or other experience. Where two or more required ground level play components are provided, they shall be dispersed throughout the play area and integrated with other play components. Playground layout should optimize opportunities for interaction between individuals with and without disabilities and accessible playground elements should not be separated from the remaining components or grouped together. Ramps are preferred over transfer systems since not all children who use wheelchairs or other mobility devices may be able to use, or may choose not to use, transfer systems. Where ramps connect elevated play components, the maximum rise of any ramp run is limited to 12 inches, with slopes < 1:12 preferred. Technical requirements for Play Areas [§1008] outlines accessible routes, transfer systems and play components. (U.S.D.O.J., 2010) Table 240.2.1.2 Number and Types of Ground Level Play Components Required to be on Accessible Routes Number of Elevated Play Components Provided Minimum Number of Ground Level Play Components Required to be on an accessible Route Minimum Number of Different Types of Ground Level Play Components Required to be on an accessible Route 1 Not applicable Not applicable 2 to 4 1 1 5 to 7 2 2 8 to 10 3 3 11 to 13 4 3 14 to 16 5 3 17 to 19 6 3 20 to 22 7 4 23 to 25 8 4 26 and over 8, plus 1 for each additional 3, or fraction thereof, over 25 5 PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 10 of 14 Update: October 26, 2023 Where drinking fountains are included in playground installation, scoping requirements in §211 and technical specifications in §602 must be consulted. Surfacing specifications through American Society for Testing and Materials can be referenced here: https://www.astm.org/f1951-21.html ☒ Universal Access recommendations: The seven principles of universal design (National Disability Authority, 2020) and the 7 Principles of Inclusive Playground Design® (Core) should be incorporated wherever possible. The table below demonstrates these principles and possible applications. A variety of play components should be integrated throughout each design and allow people with and without disabilities to interact. Principles of Universal Design 7 Principles of Inclusive Playground Design® Principle in practice Examples of inclusive playground design guidelines Equitable use Be fair Fosters play between people with and without disabilities and intergenerationally; addresses the needs of the whole child Flexibility in use Be included Offers variety of types and forms of play, graduated levels of challenge and provides multiple choices for access Simple & Intuitive use Be smart Allows individuals to be successful and gain confidence using intuitive play patterns, loops and defined play settings Perceptible information Be independent Fosters exploration and interaction; promotes diversity and respect; increases independent mobility with better surfacing Tolerance for error Be safe Meets and exceeds current safety standards; anticipates unintentional actions and promotes emotional security Low physical effort Be active Enables all people to engage in physical activity, accommodating diverse physical needs with equitable alternatives Size & space for approach & use Be comfortable Provides comfortable space for people with diverse needs and abilities, addresses reach ranges, plans for amenities ☐ ADA Transition Plan date: NA ☐ Actions required by ADA Transition Plan: NA [ references: (U.S.D.O.J., 2010) (U.S. Access Board, May 2014) Reviewer: Jess Whatley, Associate Planner, 10/24/2023 ☒ Additional Reviews ☐ Additional public engagement is recommended (describe/list below or attach Public Engagement Plan) ☒ Communications and Marketing actions are required: Communication Plan to promote and publicize activated and improved area as well as implementation of the Healthy Communities projects to be developed. ☐ Coordination with Recreation Programs and Services is required (describe/list below or attach plan) ☒ Coordination with Adaptive/Active Adult Recreation is required (describe/list below or attach plan) Integration of the area into the annual Adaptive/Active Adult Recreation plan to be developed in 2024. PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 11 of 14 Update: October 26, 2023 Tracking Date Created: 9/13/2023. Update Date: 10/26/23 Review coordinated by: Simon Rivers, Associate Planner Natural Resources (NR) staff: Sarah Cook Maylen, Chief of Natural Resources and Sustainability Park Operations (Ops) staff: Tom Hughes, Aaron Bush Planning and Resourced Development (PRD) staff: Donna Folland, Supervisor – Planning and Resource Development; Jess Whatley, Associate Planner Project Management (PM) staff: Zach Crane, Darryn Horvath Other Staff: PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 12 of 14 Update: October 26, 2023 References Core, P. (n.d.). 7 Principles of Inclusive Playground Design. ETC. (2022). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan2023.AppendixA.CommAssess.ETC.pdf National Disability Authority. (2020). What is Universal Design - The 7 Principles. Retrieved from Centre for Excellence in Universal Design: https://universaldesign.ie/what-is-universal-design/the-7-principles/ OCPR. (1/26/2023). 5-Year Parks and Recreation Master Plan 2023-2027. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.RecPlan20232027.Adopted.pdf OCPR. (2022). Approved FY2023 Capital Improvement Program. Waterford MI: Oakland County Parks and Recreation Commission. Retrieved from https://www.oakgov.com/parks/getinvolved/Documents/OCPR.CIP.2023.pdf U.S. Access Board. (May 2014). Accessibility Standards for Federal Outdoor Developed Areas. Washington DC: United States Acces Board. Retrieved from https://www.access-board.gov/files/aba/guides/outdoor-guide.pdf U.S.D.O.J. (2010). 2010 ADA Standards for Accessible Design. Washington DC: U.S. Department of Justice Civil Rights Division. Retrieved from https://www.ada.gov/law-and-regs/design-standards/2010-stds/ USA Pickleball. (2023). Official Rulebook - Section 2.A. Court Specifications. USA Pickleball. PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 13 of 14 Update: October 26, 2023 Appendix A – Site Map PLANNING REVIEW Lyon Oaks Healthy Communities Park Improvements Page 14 of 14 Update: October 26, 2023 Appendix B – Project Site Plan PAVING LEGEND LEGEND C3.3 Engineering Plan 1" = 30' 01530 15 30 45 SCALE: SEAL May 26, 2023 sheet no. 2023-05-17 - Issued For Owner Review Know what's below Call before you dig. R PROJECT CLIENT PROJECT LOCATION SHEET DATE ISSUED/REVISED DRAWN BY: DESIGNED BY: APPROVED BY: DATE: NFE JOB NO. NF civil Engineers Land Surveyors Land Planners ENGINEERS NOWAK & FRAUS ENGINEERS 46777 Woodward Ave. Pontiac, MI 48342-5032 Tel. (248) 332-7931 Fax. (248) 332-8257 WWW.NOWAKFRAUS.COM NF N Site Location Map Key Map Part of the N 1/2 of Section 1 T.1N, R.7E Lyon Township, Oakland County, Michigan Oakland County Parks 2800 Watkins Lake Road Waterford, MI 48328 Contact: Mr. Zach Crane Phone: (248) 240-1079 Email: cranez@oakgov.com Lyon Oaks County Park Asphalt Resurfacing N523 2023-06-02 - Issued For Bids 2023-08-21 - Revised Per Owner 2023-09-06 - Revised Per Owner 2023-09-14 - Revised Per Owner 2023-08-21 - Revised Per Owner 2023-10-23 - Revised Per Owner B. Girbach T. Wood J. Longhurst NF N MA T C H L I N E S H E E T C 3 . 2 C3.1 C3.2 C3.3 C3.4C3.5C3.6 C3.7 ESTIMATED ADDITIONAL QUANTITIES MA T C H L I N E S H E E T C 3 . 2 ASPHALT PAVEMENT SECTION AGGREGATE BASE SECTION 4'' ASPHALT PATHWAY ON 4-INCH EXISTING AGGREGATE BASE SECTION 4'' ASPHALT PATHWAY ON CRUSHED STORM Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Planning and Resource Development From: Donna Folland, Supervisor – Planning and Resource Development Subject: Preliminary Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan INTRODUCTION AND HISTORY The City of Madison Heights and Oakland County Parks negotiated and executed an Interlocal Partnership Agreement that details the long-term relationship intended to improve Ambassador Park and the Red Oaks Nature Center for the residents of Madison Heights and Oakland County, to be managed by OCP as facilities within Red Oaks County Park. This Park Action Plan and its component parts are requirements of the Interlocal Partnership Agreement. The Park Action Plan is described in Section 4.7, quoted below: 4.7. Park Action Plan. By March 31, 2024, OCPRC shall create a Park Action Plan. The Park Action Plan shall be created pursuant to OCPRC’s current policies and procedures but shall include provisions related to the City of Madison Heights Parks and Recreation Master Plan. Once completed, OCPRC shall submit the Park Action Plan to the City Representative for comments and recommendations. The Park Action Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative and a majority vote of the City’s City Council. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Master Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. Notwithstanding any other provision, if the City Council does not approve the Park Action Plan by June 30, 2024, the County may terminate this Agreement. Such termination shall not be deemed a breach or default of the City. Modifications to the Park Action Plan shall be codified according to the procedure set forth in this Section. The attached document contains preliminary results from public engagement and may be adjusted as engagement is completed and the plan is reviewed by the City of Madison Heights. All revisions will comply with the Interlocal Partnership Agreement dated August 7, 2023. STAFF RECOMMENDATION Staff recommends approval of the Preliminary Red Oaks (Nature Center & Ambassador Park) Park Action Plan and authorization of staff to complete the plan in compliance with the Interlocal Partnership Agreement dated August 7, 2023, and to submit the Final Park Action Plan to the Madison Heights City Council for approval. MOTION Move to approve the Preliminary Red Oaks (Nature Center & Ambassador Park) Park Action Plan and authorize staff to complete the plan in compliance with the Interlocal Partnership Agreement dated August 7, 2023, and submit the final Park Action Plan to the Madison Heights City Council for approval. RETURN TO AGENDA Red Oaks Nature Preserve and Park Park Action Plan George W. Suarez Friendship Woods and Ambassador Park City of Madison Heights, Michigan Replace with active play photo with people and/or kids Approved by Oakland County Parks Commission – DATE TBD A pproved by the Madison Heights City Council – DATE TBD DRAFT DATE: 10/26/2023 2:03 PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park ACKNOWLEDGEMENTS Oakland County Parks and Recreation Commission Gary R. McGillivray, Chairman J. David VanderVeen, Vice Chairman Ebony Bagley, Secretary Christine Long, Executive Committee Member Yolanda Charles, Commissioner Amanda Herzog, Commissioner Andrea LaFontaine, Commissioner Jim Nash, Commissioner Nancy L. Quarles, Commissioner E. Lance Stokes, Commissioner Executive Leadership Team Chris Ward, Director – Park and Recreation Melissa Prowse, Manager – Planning and Development Jim Dunleavy, Manager – Park and Recreation Operations City of Madison Heights Mayor and City Council Roslyn Grafstein, Mayor Mark Bliss, Mayor Pro Tem Sean Fleming, Councilman Toya D. Aaron, Councilwoman Quinn Wright, Councilor Emily J. Rohrback, Councilor David M. Soltis, Councilman City of Madison Heights Staff Melissa Marsh – City Manager Sean Ballantine – Director of Public Services Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 OaklandCountyParks.com Oakland County Parks Staff Contacts – P lanning and Resource Development Donna Folland, Supervisor (248) 736-9087 follandd@oakgov.com Jess Whatley, Associate Planner (248) 494-2680 whatleyj@oakgov.com Oakland County Parks Staff Contacts – Park Operations Erik Koppin, Chief of Operations – South District (248) 909-7702 koppine@oakgov.com Matt Pardy, Park Supervisor – Red Oaks (248) 837-2863 pardym@oakgov.com Oakland County Parks Staff Contacts – Natural Resources and Nature Education Sarah Cook-Maylen, Chief of Natural Resources and Sustainability (248) 343-1353 maylens@oakgov.com Mary Blumka, Supervisor of Nature Education (248) 625-6473 blumkam@oakgov.com Benjamin Prowse, Naturalist – Red Oaks Nature Center (248) 421-3295 prowseb@oakgov.com PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 1 Table of Contents Introduction ................................................................................................................................................................2 Community Context....................................................................................................................................................7 Community Engagement ......................................................................................................................................... 12 Environmental Condition......................................................................................................................................... 18 Existing Conditions .................................................................................................................................................. 20 Strategic Plan ........................................................................................................................................................... 41 Letter of Intent ........................................................................................................................................................ 50 Interlocal Partnership Agreement ........................................................................................................................... 53 Boundary Surveys .................................................................................................................................................... 67 Nature Preserve Policy ............................................................................................................................................ 70 Updates from Previous Draft ................................................................................................................................... 72 Madison Heights City Council Approval .................................................................................................................. 73 References ............................................................................................................................................................... 74 Appendix A: Public Engagement Report .................................................................................................................. 75 Introduction PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 2 Introduction Red Oaks resides on the ancestral, traditional, and contemporary lands of the Anishinaabe, known as the Three Fires Confederacy, comprised of the Ojibwe, Odawa, and Potawatomi. Evidence of a Native presence on and near the land includes the existence of the Red Run which flowed through the area and was an important waterway, a burial site discovered along the banks of that river and reports of nearby cultivated areas with irrigation ditches which existed before White settlement in the area. Early land purchases included those of George Dawson, Archibald Lamphere and a widow, Elizabeth McBride, who came to the area from Ireland with her five children. The Red Run, a river with several tributaries, ran through the land when these farmers made their purchases beginning in the 1830s. The river is mentioned in many early historical records. However, the river can no longer be seen at Red Oaks because it is now underground. Because of flooding and other issues its south branch was buried in the mid-1930s and the north branch in the late 1960s, becoming part of a storm and sanitary drain system for the fast-growing northern suburbs. In 1974-75 the creation of Red Oaks County Park was enabled by an Oakland County Board of Commissioner’s resolution requesting Oakland County Parks to establish a county park on the then Southeastern Oakland County Sewage Disposal System property located between Campbell and Dequindre roads in the cities of Royal Oak and Madison Heights. Over time the park has become home to a golf course, a nature center, a waterpark, and a dog park. In 2012, Madison Heights and the Oakland County Parks and Recreation Commission executed a 25-year lease agreement for Madison Heights’ George W. Suarez Friendship Woods Park located at 30300 Hales Street. The lease brought this property into the Red Oaks County Park complex as the Red Oaks Nature Center at the Suarez Friendship Woods Park (Madison Heights and Oakland County 9/12/2012). The lease was renewed in 2022 for an additional 25 years (Madison Heights and Oakland County 2/3/2022). The Oakland County 5-Year Parks and Recreation Master Plan (OCP 1/26/2023) established that certain parks within the park system will be identified as nature preserves. The Parks Commission approved the policy for establishing and managing nature preserves and identified the Red Oaks Nature Center at the Suarez Friendship Woods as a nature preserve within the Oakland County park system. (OCP 6/7/2023). Oakland County Parks and Madison Heights have entered a new phase of this long-standing partnership aimed at rejuvenating and maintaining the Red Oaks Nature Preserve and creating new intergenerational features at Ambassador Park. Under the terms of this agreement, Oakland County will invest more than $1.5 million to improve park facilities and assume long-term responsibility for park management and maintenance. The milestones leading to the interlocal partnership are described below and this Park Action Plan is intended to serve as a roadmap for both Madison Heights and Oakland County for the future of Red Oaks. Introduction PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 3 Definitions Several agencies and locations are mentioned throughout the document that may also have alternate names or acronyms. These items may also be referenced differently in the attached legal documents (Letter of Intent and Interlocal Partnership Agreement). The definition list below provides the terms used throughout this document. ARPA – American Recovery Plan Act State and Local Recovery Funds Ambassador Park – the 7.06-acre park located at 600 East 13-Mile Road, owned by Madison Heights. George W. Suarez Friendship Woods – the 38-acre park located at 30300 Hales Street, owned by Madison Heights. Under the previous lease to OCPRC, referred to as George W. Suarez Friendship Woods at Red Oaks County Park. Now designated as a nature preserve within Red Oaks County Park. See Red Oaks Nature Preserve below. Healthy Communities Park and Outdoor Recreation Investment Plan – The OCBOC-approved program allocating ARPA State and Local Fiscal Recovery Funds for OCPRC to invest in park and outdoor recreational spaces in OCP and community parks. See details below. Madison Heights – refers to the City of Madison Heights, its geographic location, and its government. Oakland County Board of Commissioners – Oakland County’s governing body, which also approves certain approvals made by the Oakland County Parks and Recreation Commission – specifically those concerning land acquisition, grant funding, and use agreements. Oakland County Parks – the park system, its land and operations, which is overseen by the Oakland County Parks and Recreation Commission Oakland County Parks and Recreation Commission – the 10-member board that is responsible for planning, developing, and operating parks and recreation facilities, making rules and regulations, establishing a fee structure, approving budget expenditures, acquiring new parkland, acceptance of grant funding, and the entrance into use agreements. OCBOC – acronym for Oakland County Board of Commissioners OCP – acronym for Oakland County Parks OCPRC – acronym for Oakland County Parks and Recreation Commission Red Oaks Nature Center – specifically the nature center building and the associated operation of nature education at Red Oaks Nature Preserve. Red Oaks Nature Preserve or Nature Preserve – Within OCP, refers to the 38-acre George W. Suarez Friendship Woods at Red Oaks County Park. Designated as a nature preserve within the Oakland County Parks system by OCPRC. This document will refer to this property as Red Oaks Nature Preserve or Nature Preserve. Introduction PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 4 Oakland County Parks and Recreation Master Plan The Oakland County Parks and Recreation Master Plan 2023-2027 updated the vision of Oakland County Parks (OCP) to focus beyond the parks currently managed by OCP to ensuring that all Oakland County residents experience the benefits of recreation. “Everyone in Oakland County has access to a park, public space, or recreational opportunity to relax, be active, socialize, and connect with nature.” The Recreation Master Plan went further to identify four core values that would be the basis for decisions and strategies in the coming five years. Diversity, Equity, and Inclusion: Ground all actions and decisions in equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. Health and Wellness: Increase access to the spaces and experiences that promote physical, mental, and social health for all. Environmental Sustainability and Natural Resources Stewardship: Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future, and build community resilience and adaptation to climate change. Fiscal Responsibility and Organizational Excellence: Implement our mission with a robust, innovative, and diverse parks and recreation organization and ground our decisions in sound fiscal policy. These core values are the foundation for new community partnerships to enhance the access and quality of recreation in local communities in Oakland County. (OCP 1/26/2023) Healthy Communities Park and Outdoor Recreation Investment Plan In October 2022, the Oakland County Board of Commissioners approved allocation to the Oakland County Parks and Recreation Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recreational spaces. OCP agreed to match the ARPA allocation with a minimum amount of $5.2M (OCP 1/26/2023). Approximately 60% of this funding was designated for investment in community parks with the remainder to be invested in existing OCP parks. Investment in community parks has the following objectives: • Transform and eliminate historic inequities in the distribution of the benefits of the Oakland County Parks system and significantly enhance our capacity to serve residents of densely populated, diverse core urban cities. • Rejuvenate municipal parks that are underutilized due to existing conditions that compromise accessibility, participation, and use by residents, including outdated or inoperable recreation equipment and facilities, deteriorating infrastructure, and disinvestment and underutilization of natural resources/park amenities. Introduction PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 5 • Sustain the one-time investment of ARPA funding through partnerships that will incorporate four existing municipal parks into the Oakland County Parks system, securing long-term, ongoing investments from OCPR in park facilities and maintenance. • Expand accessibility and use of existing community park facilities to serve regional recreational needs. • Make investments in park infrastructure that will have the greatest impact in improving the health and well-being of our residents. • Provide much needed financial aid to chronically underfunded communities to address priority local park and outdoor recreation needs. Prior to the OCBOC approval of the Healthy Communities Investment Plan, Madison Heights and OCPRC signed a Letter of Intent that signified their intention to develop a partnership to invest Oakland County ARPA funds in improvements at the Nature Preserve and Ambassador Park and for OCP to operate these areas as parts of Red Oaks County Park for an agreed period of time (Madison Heights and Oakland County 9/7/2022). Interlocal Partnership Agreement Madison Heights and OCPRC negotiated and signed an Interlocal Partnership Agreement that details the long-term relationship intended to improve Ambassador Park and the George W. Suarez Woods at Red Oaks County Park for the residents of Madison Heights and Oakland County, to be managed by OCP as Red Oaks County Park (Madison Heights and Oakland County 8/7/2023). The Interlocal Partnership Agreement replaced the previous lease for the George W. Suarez Friendship Woods (Madison Heights and Oakland County 2/3/2022) and terminated the Grounds Maintenance Agreement for the Youth Soccer Complex (Madison Heights and Oakland County 1/24/2011) The Park Action Plan fulfills multiple requirements provided by the Interlocal Partnership Agreement. The table below relates the chapters of the Park Action Plan to individual sections of the Interlocal Partnership Agreement. Park Action Plan Section Interlocal Partnership Agreement Reference / Notes Introduction 4.7 Park Action Plan Community Context Community Engagement 3.3.4 Park Planning – section indicates the requirement for 2 community forums during the Transition Period Existing Conditions 3.2.1. Grants & Endowments 3.2.2. Agreements between City and Third Parties 3.3.3. Premises Inspections Environmental Condition 3.4 Environmental Condition 3.4.1 Environmental Assessments 3.4.2 Copies of Environmental Assessments 6.4 Liability for Environmental Matters Strategic Plan 3.3.4 Park Planning 3.3.5 Park Programming 4.4 Park Improvement Projects 4.5 Park Maintenance/Repairs Introduction PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 6 Park Action Plan Section Interlocal Partnership Agreement Reference / Notes 4.7. Park Action Plan – section indicates plan shall include provisions related to Hawthorne Park contained in the 2021-2025 Pontiac Parks and Recreation Master Plan. 4.9 Park Access/Parking 4.12 Signs 5.5 Park Grants The final sections, provided for reference, include: Letter of Intent Interlocal Partnership Agreement Boundary Surveys Nature Preserve Policy Updates from Previous Draft Madison Heights City Council Approval References • Appendix A: Public Engagement Report Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 7 Community Context The Red Oaks Nature Preserve and Ambassador Park are in the northern half of Madison Heights. Understanding Madison Heights’ demographic characteristics will help us evaluate if our community engagement is reaching the people of Madison Heights and if Madison Heights residents are accessing and enjoying the park features and activities at the park. Because OCP is a county agency and Red Oaks is a regional recreational resource, our demographic data analysis includes all Oakland County residents and all households within a 10-minute drive of the park. Community Description –Madison Heights Madison Heights is an inner-ring suburb of Detroit, located 2 miles north of the northern boundary of Detroit. Madison Heights has a total area of 7.09 square miles. Madison Heights was incorporated and chartered as a city in 1955. The City of Madison Heights was incorporated in 1955 from a portion of Royal Oak Township. The cities of Berkley, Clawson (southern half of the city), Ferndale, Hazel Park, Huntington Woods, Pleasant Ridge, and Royal Oak (part) were also formed from the greater Royal Oak Township area with the remaining area incorporated in the Charter Township of Royal Oak. The city shares borders with the cities of Troy (north), Royal Oak (west) and Hazel Park (south) in Oakland County and Warren (east) in Macomb County. Its eastern border (Dequindre Road) is also the border between Oakland and Macomb counties. In 2023, Madison Heights has a population of 28,188 people. It has a Diversity Index of 44 compared to 54 for Oakland County. The Diversity Index from Esri represents the likelihood that two persons, chosen at random from the same area, belong to different races or ethnic groups. The city has a majority White population (77%), with 8% Black/African American, 7% Asian and 7% reporting two or more races. 85% of the population speaks only English in the home, which is the same proportion as Oakland County as a whole. The median household income for Madison Heights residents is $58,474, with 13% of households below the federal poverty level. See data tables at the end of this section. Madison Heights owns 15 public parks and/or recreation facilities, totaling 132 acres of land. The 5-year Park and Recreation Master Plan, adopted by the City Council on December 14, 2020, inventories these recreation sites, and sets goals for future improvements. Red Oaks Nature Preserve (identified as the George W. Suarez Friendship Woods) is identified as a community park and Ambassador Park is identified as a neighborhood park within the park system. (Madison Heights 12/14/2020) Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 8 Community Demographic Data 1 With future investment and operation of the Nature Center and Ambassador Park by Oakland County Parks in collaboration with the City of Madison Heights, we also consider the demographic characteristics of people living in Madison Heights and Oakland County, as well as the population living within a 10-minute drive of the park. The 10-minute drive time area includes all of Madison Heights and parts of Clawson, Royal Oak, Troy, and Macomb County. The population within the 10-minute drive of Red Oaks is 217,253 people. The 10-minute drive time area is slightly more diverse than the City of Madison Heights and less diverse than Oakland County with a diversity index of 47 compared to 54 for Oakland County and 44 for Madison Heights. The area has a majority White population (74%), with 8% Black/African American, 11% Asian and 6% reporting two or more races. 76% of the population speaks only English in the home, compared to 85% for Oakland County as a whole. 9% speak Other Indo-European Language and 5% speak Asian-Pacific Island language in the home. The median household income for residents within a 10-minute drive is $72,325, with 11% of households below the federal poverty level. Figure A: Red Oaks 10-minute drive time area 1 Data source: ESRI Business Analyst Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 9 Table 1: Demographic comparison – Population and household income Geography 2023 Total Population 2023 Median Household Income 2021 Total Households Madison Heights City, MI 28,188 $ 58,474 13,487 Red Oaks Park (10-minute drive) 217,253 $ 72,325 92,052 Oakland County, MI 1,285,938 $ 91,020 520,393 Table 2. Demographic comparison – ESRI Diversity Index Geography 2023 Diversity Index 2 Madison Heights City, MI 44 Red Oaks Park (10-minute drive) 47 Oakland County, MI 54 Figure B: Demographic comparison – Race and ethnicity 2 ESRI Diversity Index: the likelihood that two persons, chosen at random from the same area, belong to different races of ethnic groups. 2023 White Populatio n 2023 Black/Afri can American Populatio n 2023 American Indian/Al aska Native Populatio n 2023 Asian Populatio n 2023 Pacific Islander Populatio n 2023 Other Race Populatio n 2023 Populatio n of Two or More Races 2023 Hispanic Populatio n Madison Heights City, MI 76.6%7.8%0.3%7.2%0.0%1.4%6.7%3.8% Red Oaks (10-minute drive)73.7%8.0%0.2%11.2%0.0%1.0%5.8%3.2% Oakland County, MI 69.4%13.5%0.3%8.5%0.0%1.8%6.4%5.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% Pe r c e n t 2 0 2 3 p o p u l a t i o n Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 10 Figure C: Demographic comparison – Languages spoken in the home Figure D: Demographic comparison – Age distribution (2023) 2021 Speak only English 2021 Speak Spanish 2021 Speak Other Indo- European Language 2021 Speak Asian - Pacific Island Language 2021 Speak Other Language Madison Heights City, MI 85.3%1.3%3.0%5.5%4.9% Red Oaks (10-minute drive)75.8%1.3%8.8%5.0%9.2% Oakland County, MI 84.5%2.7%5.6%4.5%2.8% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% Pe r c e n t 2 0 2 1 p o p u l a t i o n Age 0-4 Age 5-9 Age 10- 14 Age 15- 19 Age 20- 24 Age 25- 29 Age 30- 34 Age 35- 39 Age 40- 44 Age 45- 49 Age 50- 54 Age 55- 59 Age 60- 64 Age 65- 69 Age 70- 74 Age 75- 79 Age 80- 84 Age 85+ Madison Heights City, MI 5%6%5%5%5%7%8%8%7%6%6%7%7%6%5%3%2%2% Red Oaks (10-minute drive)5%5%5%5%5%7%7%7%7%6%6%7%7%6%5%4%2%3% Oakland County, MI 5%6%6%6%5%6%6%6%6%6%7%7%7%6%5%3%2%2% 0% 1% 2% 3% 4% 5% 6% 7% 8% 9% Pe r c e n t 2 0 2 3 p o p u l a t i o n Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 11 Figure E: Demographic comparison – Household income distribution (2023) Figure F:Demographic comparison – Income and disability Less than $15,000 $15,000- $24,999 $25,000- $34,999 $35,000- $49,999 $50,000- $74,999 $75,000- $99,999 $100,00 0- $149,99 9 $150,00 0- $199,99 9 $200,00 0 or greater Madison Heights City, MI 10%9%7%15%20%15%16%6%2% Red Oaks (10-minute drive)9%7%7%11%17%15%18%9%7% Oakland County, MI 7%5%5%9%14%13%19%12%15% 0% 5% 10% 15% 20% 25% Pe r c e n t 2 0 2 3 p o p u l a t i o n 12.6%12.5% 4.4% 27.7% 10.8%11.1% 2.4% 25.1% 8.3%7.0% 1.5% 22.6% 2021 Households Below the Poverty Level 2021 Households Receiving Food Stamps/SNAP 2021 Owner Households with No Vehicles 2021 Households with 1+ Persons with a Disability Madison Heights City, MI Red Oaks (10-minute drive)Oakland County, MI Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 12 Community Engagement The Park Action Plan is built on input from the public, park users, and local officials and stakeholders. We seek engagement on multiple levels and on multiple occasions and will continue to engage the community as planning and on-the-ground activities commence. Two types of community engagement will be done for Red Oaks Nature Preserve and Ambassador Park: planning engagement prior to creating a vision and goals and a preliminary action plan for the park and design engagement to engage the community in planning specific amenities and improvements as part of an overall master plan. Planning Engagement The purpose of planning engagement is to understand how people engage with the park and what is important to them about the park. We are not proposing anything, we are listening. The community engagement summarized in this Park Action Plan is planning engagement. As part of planning engagement, we communicate with stakeholders and conduct research to help us better understand the community and its characteristics such as languages spoken, demographics, median income, and potential barriers to park use. The results of research and engagement will help prioritize design of future improvements and help guide decisions. Design Engagement The purpose of this engagement is to share multiple design scenarios with the public and get information on their preferences and why. This will be led by the design consultant with support from OCP Planning and Design staff. The planning engagement above will provide important information about the community’s priorities and needs into the design process. Following an internal review process, the consultant will develop multiple design visions/layouts. After we determine these are feasible alternatives, we will host one or more open houses that include a design charette where designers and staff share multiple concepts with the community and ask for their input. Design engagement will occur after this Park Action Plan is approved and the design process commences. Existing Community Engagement Data We consulted reports from recent community engagement. The key documents consulted for Red Oaks Nature Preserve and Ambassador Park are the 5-Year Parks and Recreation Master Plan documents for Madison Heights (Madison Heights 12/14/2020) and Oakland County (OCP 1/26/2023). Red Oaks Nature Preserve and Ambassador Park Community Engagement Purpose The purpose of this public engagement was to understand the stakeholders and community members who are already invested in the property of Red Oaks County Park, to gain insight into any information about the property they might have, and to evaluate what the community would like to see in the park under Oakland County Parks management and through capital improvements. The outreach methods used were also designed to reach community members who are not currently engaged in the park or who have not historically felt welcomed or invited into parks, identify barriers to their participation and address gaps in equitable park access. Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 13 Methods The public engagement methods used included an online survey and three public open houses held at various locations in Madison Heights. The survey was available online for two weeks, from Sept. 11, - Sept. 24, 2023. There were 303 unique survey entries, including 287 completed online and 16 on paper. Almost all surveys were completed in English – five surveys were completed in Mandarin, all online. Almost half of the responses (47%) were from Madison Heights. Three open houses were held throughout Madison Heights with more than 300 participants. Open house participants had a variety of ways in which to engage and provide input Red Oaks County Park. A large park map was displayed and allowed opportunities for discussion with staff where participants could point out special features, memories or notable locations. Many indicated using the walking trails at Red Oaks Nature Preserve. A prioritization board presented participants with an opportunity to identify amenities and features that they felt were the highest priority or best fit. Paper copies of the survey were available at the open houses in English and Mandarin. Populations reached Understanding and responding to the needs of Madison Heights residents is a priority of our partnership. Oakland County Parks used strategic methods to invite Madison Heights residents to participate, both in the survey and to engage with us during the public open houses. A few examples of these methods were: • Hosting public engagement events at existing community events where residents who were in attendance could engage with us. • Partnering with the Association of Chinese Americans to reach more of the local community and translating all materials into Mandarin to make them more accessible to Madison Heights’ Chinese population. Publicity and Promotion Several methods were used to reach as many engaged park users as possible including social media posts, e-marketing messages, news releases and hosting an open house event at Red Oaks Nature Preserve to capture opinions from park users. Intentional efforts were also made to reach community members not-yet engaged in Red Oaks County Park or with Oakland County Parks. One effort to reach the community was collaborating with service organizations in Madison Heights. These organizations already have the trust of the people they serve, and they were willing to show their support for the interlocal partnership by extending the invitation to participate in public engagement and the free community event. The survey and the prioritization board exercise were translated into Mandarin to Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 14 make them more accessible for the Chinese population, which was a priority because one of the public engagement opportunities was at an event hosted at the Chinese Community Center. Summary Survey Results There were 303 unique survey entries completed, including 16 that were completed on paper and the remainder completed online. The survey was completed in Mandarin five times, all online. The remaining surveys were completed in English. Many respondents utilized the open-ended questions to offer insight into their memories, park information and their favorite aspects of Red Oaks County Park, as well as suggestions for improvements. Importance of park features When asked to rate the importance of 15 different park features, survey respondents top priority was clean, working restrooms. Paths and walking trails were the third highest priority to survey respondents. When observing the remaining top five priorities, it is evident that preservation of green space was also a priority. Those top five priorities are: 1. Restrooms 2. Healthy forest 3. Paths and walking trails 4. Native flowers and pollinators 5. Open spaces for play Experiences and barriers to enjoyment of parks To ask about negative or unwelcoming experiences at parks, we provided a list of scenarios that included: Parks not well-maintained; Limited information; Feeling unwelcome; Limited accessibility; Entrance fees too costly; Language barriers; Two or more of the above; and None of the above. Respondents largely reported experiencing none of the negative experiences (70%). The two highest reported negative experiences were: Park not well maintained (15%) and Entrance fees too costly (14%). Open-ended survey responses Respondents had a few opportunities to leave open-ended responses in the survey. Key themes emerged throughout these open-ended responses, with the largest portion being a desire to keep the soccer field at Ambassador Park. (Soccer use has been relocated to Civic Center Park, approximately 0.6 mile west of Ambassador). This was mentioned by 51% of respondents on Question 5 and 48% of respondents in Question 14. When Madison Heights responses for Question 5 were separated from the entire survey pool, 32% of respondents mentioned soccer, and while this is lower than the entire survey pool, it is a number that is higher than any other topic mentioned by Madison Heights and overall. Other topics that were mentioned frequently were: • Natural areas/ woods • Walking trails/ paths • Universal accessibility Summary Open House Results Oakland County Parks hosted three public engagement events for Red Oaks County Park regarding the partnership including Ambassador Park and Red Oaks Nature Center; one event that was specifically a Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 15 park planning open house and the other two events were hosted by community partners where we were able to engage participants at those events. These events took place at the following times and saw estimated participation numbers as indicated: Date and Time Location Event Approximate count Sat, Sept. 16, 10:30 am - 2 pm Chinese Community Center Healthy Gardening Fair 20 Mon, Sept. 18, 5:30 - 7:30 pm Madison Heights Civic Center Civic Center Grand Opening 300 Fri, Sept. 22, 1 - 3 pm Red Oaks Nature Preserve Public Open House 15 The prioritization exercise was very popular, as attendees were given a certain number of stickers with which to indicate their priorities directly on the board. In total, 372 priorities were indicated through this exercise, with the top three aligning with the top three priorities identified through the survey: 1. Restrooms 2. Paths and walking trails 3. Healthy forest Conclusions Based on the response from Madison Heights residents and park users from a wider area, there was support and appreciation for the partnership between The City of Madison Heights and Oakland County Parks. We are grateful to everyone for their generous responses and understand the importance of keeping the priorities identified through these efforts at the forefront of our planning: 1. Natural area and forest health 2. Providing clean, working restroom facilities 3. Maintaining open spaces for play Citywide Engagement Public engagement was conducted in 2019 for development of the City of Madison Heights 5-year Recrea�on Master Plan (Madison Heights 12/14/2020) using two methods: Open house Online survey Open House The open house was an opportunity for community members to provide feedback to the City of Madison Heights and was atended by approximately 20 residents. Atendees par�cipated in an exercise to indicate where they felt it was most important to invest in the parks system. Below are the open house atendees top five priori�es for investment, with community center being the highest priority: 1. Community Center 2. New playgrounds 3. Adult outdoor fitness equipment 4. Programming Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 16 5. Parks maintenance Online Survey The online survey had responses from 439 people. Main takeaways are as follows: • Most commonly used ameni�es: o Running/walking trails o Restrooms o The nature center o Picnic tables o Play structures • Most commonly visited parks in Madison Heights 1. Rosie’s Park 2. Friendship Woods/ Red Oaks Nature Center 3. Civic Center Park • Programs with most community par�cipa�on o Fes�val in the Park o Family ac�vi�es o Madison Heights Public Library ac�vi�es and programs o Red Oaks County Park programs • Demographics o The only demographic informa�on collected by the survey was race and ethnicity. Of the survey par�cipants, 93.4% iden�fied as white, compared to 76.6% in the 2023 updated US Census data. Survey par�cipants iden�fying as Asian/Pacific Islander or Hispanic were both right around 1% and those iden�fying as Black or African American were just over 0.5% of respondents. Updated 2023 US Census data indicates that Madison Heights popula�on is more diverse than this survey pool reflects, with 3.8% iden�fying as Hispanic, 7.2% iden�fying at Asian, and 7.8% iden�fying as Black or African American. See demographic data tables with 2023 updated US Census data in this document 3. Countywide Engagement Oakland County Parks conducted the Community Needs Assessment in 2022 which provided baseline insight to the park needs of county residents (ETC Institute 2022). Main takeaways from this engagement as it pertains to Hawthorne Park planning are as follows: • Future of Parks and Recreation: When asked for their priority actions for Oakland County Parks, the highest number of respondents felt managing freshwater and stormwater resources to protect water quality and reducing flooding was very important (73%). Other actions respondents felt were very important were maintaining roads and park infrastructure (61%) and reducing waste by recycling and composting (60%). • Barriers to Recreation: The highest reported barriers to recreation in the county-wide survey were lack of information, not liking the outdoors and not having time. The least reported barriers at the county level were a lack of adequate transportation and feeling unwelcome. 3 Data source: ESRI Business Analysis Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 17 • Important Park Features: The amenities/facilities that were most important to respondents are displayed on the chart below, with the top four choices being Trails-hiking, Farmers markets, Beaches and Natural areas/open space. • Most visited Facility Type- Trails, Farmers markets, Natural areas and open space and beaches were also the top four choices selected by respondents as their most visited facility type. • Priorities for Facility Investment- Priority Investment Ratings were developed based on the importance of an amenity and the number of residents with an unmet need for that amenity. The same four items were ranked at the highest PIR: Beaches, Trails-hiking, Farmers markets, Natural areas and open space. • Priorities for Programming: Measured using the same formula as the facility PIR, the top priority programs are Adult fitness & wellness programs, Farmers market programs, Community festivals, Art/antique/craft shows, and Food truck rallies. • Demographics: o Respondents’ demographic data reflect the US Census data relatively well for Oakland County in regard to race/ethnicity, gender and age. See demographic data tables with 2023 updated US Census data in this document4. Figure G: Parks and Recreation Facilities Most Important to Households by percentage of respondents who selected the items as a top priority 4 Data source: ESRI Business Analyst Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 18 Environmental Condition Red Oaks Golf Course A Baseline Environmental Assessment was conducted by the Oakland County Water Resources Commissioner’s Office (WRC) in 2003. The assessment notes the due care responsibilities of OCP. OCP should exercise due care before commencing a project that involves any moving of soil on the Golf Course. The property owner, WRC, should be consulted and a determination made whether further environmental analyses are needed to protect recreational users, park staff, and adjoining neighbors. Additionally, if re-purposing of the Golf Course is considered at some future point, alternative uses appropriate for a site of environmental contamination should be considered. Because of the history of old dump sites along the Red Run Drain, and the industrial history of surrounding areas, this precaution should be maintained throughout the Red Oaks County Park and not just in the areas where known contamination has been documented. (OCP 1/26/2023, 173) Ambassador Park Phase I Environmental Site Assessment The Phase I ESA for Ambassador Park was conducted by ASTI Environmental, with the final report dated May 24, 2023. The report indicated that the history of dumping along and adjacent to the Red Run Drain constitutes a Recognized Environmental Condition (RECs): “Based on a review of aerial photographs and previous environmental reports, the land along and adjacent to the Red Run Drain, including the Subject Property, appears to be an area of extensive surface disturbance which included landfilling and dumping. Accordingly, the potential exists for fill material to be present on the Subject Property. The source of the fill is unknown but could include waste materials and incinerator ash. Additionally, historic fill materials often contained hazardous substances and/or petroleum products.” (ASTI 5/24/2023) Phase I ESA for Ambassador Park has been provided to the City of Madison Heights. Limited Phase II Environmental Site Assessment The Phase II ESA for Ambassador Park was conducted by ASTI Environmental, with the final report dated August 2, 2023. The report indicated that based on the laboratory analytical results for samples collected at the park property, it was the opinion of ASTI that the property is a “facility” as defined in Part 201 or Michigan’s Natural Resources and Environmental Protection Act, 1994 PA 451, as Amended (Part 201). ASTI recommended that OCP have a Baseline Environmental Assessment (BEA) prepared for the property to obtain statutory liability protection for the pre-existing contamination and have a Due Care Plan (DCP) completed to satisfy the Part 20107(a) due care obligations. (ASTI 8/2/2023) The Limited Phase II ESA for Ambassador Park has been provided to the City of Madison Heights. Environmental Condition PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 19 Baseline Environmental Assessment In progress Due Care Plan In progress Red Oaks Nature Preserve Phase I Environmental Site Assessment The Phase I ESA for Red Oaks Nature Preserve was conducted by ASTI Environmental, with the final report dated September 27, 2023. The assessment “revealed no recognized environmental conditions (RECs), controlled recognized environmental conditions (CRECs), or significant data gaps in association with the property.” OCP staff had reported the noticeable lack of amphibians and reptiles on the property on the User Questionnaire. Regarding this information, ASTI indicates there may be suspicion of the former downwind incinerator located at 29470 John R Road and biological environmental stress on the Subject Property, which can be an indication of a release. “the former incinerator is downwind from the Subject Property, and it is not unreasonable to suspect atmospheric deposition of incinerator fallout onto the Subject Property. Obtained EGLE records do not contain sufficient data to prove or disprove an associated release at the Subject Property.” (ASTI 9/27/2023) In separate correspondence, ASTI recommended additional work in the form of limited shallow sampling to search for potential atmospheric deposition. Phase I ESA for Red Oaks Nature Preserve has been provided to the City of Madison Heights. Additional sampling In progress. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 20 Existing Conditions Location Ambassador Park and Red Oaks Nature Preserve are in Madison Heights south of 13-Mile Road and east of John R. Both parks share boundaries with Red Oaks Golf Course, which is accessed off John R Road. On the north side of 13-Mile is the rest of the Red Oaks County Park complex – Red Oaks Waterpark, accessed from 13-Mile, and Red Oaks Dog Park, which has access from Dequindre Road. A 0.3-mile connector trail goes from the Dog Park on Dequindre Road to the Waterpark entrance on 13-mile Road. Addresses: Ambassador Park – 600 East 13-Mile Road, Madison Heights Red Oaks Nature Preserve – 30300 Hales Street, Madison Heights Township and Range: Township 1 North, Range 11 East Section: 12 Figure H: Aerial photo showing locations of Ambassador Park and Red Oaks Nature Preserve Ambassador Park Red Oaks Nature Preserve Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 21 Park Description Ambassador Park (map upper right) is a 7-acre park located at 600 East 13-Mile Road, owned by Madison Heights. Amenities include: Jogging / Walking Track (Half a mile) Parking Picnic Tables and Grills Play Structure Portable Restroom Facility (Summer Months) Small Sled Hill Soccer Field Tennis Courts / Ice rink (Weather Dependent) Water Fountain (ADA and Pet accessible) Red Oaks Nature Preserve is the 38-acre George W. Suarez Friendship Woods Park located at 30300 Hales Street. The park is owned by Madison Heights and leased to OCPRC. In lease to OCPRC, the property is referred to as George W. Suarez Friendship Woods at Red Oaks County Park. It has been designated as a nature preserve within the Oakland County Parks system by OCPRC. The Nature Preserve features the nature center and trail network. Figure I: Aerial photo of Ambassador Park (right) Red Oaks Nature Center is nestled in 37-acre Friendship Woods, which offers an outdoor component for family nature programs. The center’s interior includes native live animals, displays and classroom space. A 1.3-mile paved trail is used for programs and for hiking, biking, and walking. The sensory trail features a storybook trail. Year-round educational programs presented by park naturalists are available to the public. Specialized nature programs include in-person and virtual field trips, naturalist-led hikes, Scout Badge Days and Wild Birthday Parties. Community Outreach Programs include nature presentations and nature information and touch tables. StarLab inflatable planetarium can be booked either at the nature center or as an outreach program. Figure J: Aerial photo of Red Oaks Nature Preserve (right) Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 22 Figure K: Red Oaks Trail Map Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 23 Grant History Unless otherwise noted, all grant-funded facilities and improvements listed in the table below remain open to the public for the purpose of outdoor recreation. Grant Number Source Year Summary TF492 Michigan Natural Resources Trust Fund 1982 Acquisition: Simonds Woods Nature Area BF93-090 Michigan Recreation Bond Program 1994 Suarez Woods Nature Center Development TF97-032 Michigan Natural Resources Trust Fund 1999 Acquisition: Suarez Woods Parks Expansion Land and Water Conservation Fund Need information on grant. Plaque at Ambassador Park. Other Property Restrictions All Nature Preserve property excluding the nature center building is enrolled as managed land under the Eastern Massasauga Rattlesnake (EMR) Implementation Plan that Oakland County holds with the Michigan Department of Natural Resources (MDNR) to remain compliant with the federal endangered species act and US Fish and Wildilfe Service (USFWS). As a result, development of the property must be submitted and approved by the USFWS and MDNR in advance to ensure protection of EMR. Natural Resources For almost 2 million years, southeast Michigan and Oakland County were covered by glaciers that retreated during the last ice age approximately 10,000-15,000 years ago. Dominant landscape features including hills, lakes, and rivers; and resulting natural communities consisting of plants and animals are based on the soils and resulting ecosystems that formed since that glacial retreat. Indigenous populations managed those ecosystems for thousands of years using techniques such as prescribed fire. The introduction of European settlement in Oakland County in the 1800s resulted in the conversion of natural ecosystems to agriculture and industry. Ambassador Park and Red Oaks Nature Preserve are some of the remaining green space in a highly urbanized portion of Oakland County and the Nature Preserve serves as an important wildlife corridor and refuge within the surrounding community. Red Oaks Nature Preserve has been surveyed for natural communities as outlined by the Michigan Natural Features Inventory (MNFI) and the property includes two dominant community types: wet mesic flatwoods and mesic southern forest. The northern section of the nature preserve property contains no recognizable natural community remnants but contains many pockets of native trees and forbs. As identified by MNFI, 2023 “Wet-mesic flatwoods is a wet to mesic forest on mineral soils dominated by a highly diverse mixture of upland and lowland hardwoods. The community occurs almost exclusively on poorly drained glacial lakeplain in southeastern Lower Michigan. Dominant trees may include oaks, hickories, maples, ashes, and basswood. Seasonal inundation is the primary natural disturbance factor influencing wet-mesic flatwoods.” On-site surveys confirm that species composition includes diverse Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 24 oak, elm, maple and sycamore species within the canopy with spicebush and ironwood present in the understory as well. Invasive cover was relatively low as surveyed in the 6-25% range during a coarse inventory. This portion of the property has been managed for early detection invasive species and disturbances primarily caused by dumping and potential historic pollution. The area identified as mesic southern forest only marginally matches the community description and as a result of interrupted disturbance regimes and anthropogenic influences may not be a remnant community at this point. However, many species and soil conditions still match the community description so the site can be managed in practice to replicate the disturbances regimes present in this community and promoting gap-phase dynamics. MNFI defines mesic southern forests as “an American beech- and sugar maple-dominated forest distributed south of the climatic tension zone and found on flat to rolling topography with predominantly loam soils.” On-site wildlife sightings are limited to common mammals (white-tailed deer, squirrels, etc) and a wide variety of resident and migratory birds. During a park-wide herpetological survey performed in 2015, no herpetofauna were found on the Nature Preserve property. This is highly unusual and a phase I was requested during the park planning process to determine potential influencing factors. Birding and preservation of bird habitat, especially in the northern portion of the property, are a critical component of property management considerations, rare and unique bird species are commonly sighted and heard within the park and birding provides a unique recreational opportunity within this portion of the county. Historically a vernal pool was identified on the nature preserve property but no documentation of related wildlife have been verified so it is more likely that the on-site water is seasonal but not a vernal pool. Other water related management includes mapping and maintenance of stormwater systems. The forests on-site have been managed only for hazards presented to infrastructure but not for larger gap phase dynamics as previously noted, future management will focus on forest health and regeneration in the mature stands. Non-native trees will be selectively removed from the site and native trees will be planted where regeneration isn’t sufficient either because of deer grazing pressure or on-site recreation. Threats to the current ecosystems are primarily from non-native invasive species, forest pests and diseases such as oak wilt and dumping from neighboring properties (landscape material, etc). Ambassador Park has primarily served as a recreational facility with limited natural resources on-site. Future development will focus on re-introducing native trees and forbs in the form of landscape elements and green stormwater infrastructure. Nature Preserve Red Oaks Nature Preserve is primarily forested and contains two dominant natural community types: wet mesic flatwoods and mesic southern forest. Ambassador Park Ambassador Park natural assets include the following: Street and Landscape Trees: Additional surveying is necessary to determine maintenance needs. Wildlife: Additional surveying is needed to identify rare and unique native wildlife and nuisance wildlife Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 25 Natural Areas: Additional surveying is needed to identify management areas, invasive species and natural community delineation necessary. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 26 Boundaries Boundaries Aerial Photo (2020) Photo Ambassador Park Chain-link boundary fence Approximately 0.5 miles of chain-link fence on west, south and east sides of the park. Photo – 4/27/2023 Nature Preserve Chain-link boundary fence Chain link fence that surrounds much of the park. Some areas are four foot, some are 6 foot. Total fencing approximately 1.25 miles. Frequent encroachment issues from neighboring properties. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 27 Buildings Buildings Aerial Photo (2020) Photo Ambassador Park No buildings Nature Preserve Nature Center building Building is approximately 3,500 SF, constructed in 1996. Garage was constructed post-2000. Nature Preserve Outdoor Classroom Tent Outdoor classroom area covered by temporary shelter 40’x20’. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 28 Courts and Fields Courts and Fields Aerial Photo (2020) Photo Ambassador Park Tennis courts Two full-size tennis courts enclosed in a tall chain-link fenced-in area approximately 120’ x 106’. Photo 6/27/2022 Ambassador Park Soccer field Flat lawn area with space for a 240’ x 150’ soccer field. Photo 4/4/2023 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 29 Hardscapes Hardscapes Aerial Photo (2020) Photo Ambassador Park Parking lot Asphalt parking lot with 67 parking spaces, 3 of which are accessible spaces, but one of which does connect to an accessible route. All spaces are approximately 8’ x 16’. Photo 6/27/2022 Ambassador Park Sidewalk Paved sidewalk along the northern edge of park that intersects the drive into the parking lot. Sidewalk is approximately 260’ from the west edge of the park to the east, is approximately 5’ wide and sits about 24’ south of 13 Mile Rd. Photo 6/27/2022 Ambassador Park Southwest footpath Paved footpath entrance from neighborhood on west of park. Path is 5’ wide and extends toward the center of park where there is a drinking fountain at its termination point. Approximately 65’ of path is within park boundaries and connects to approximately 120’ of path that terminates at sidewalk in neighborhood. Photo 4/27/2023 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 30 Hardscapes Aerial Photo (2020) Nature Preserve Parking lot and drive Asphalt parking lot with 11 parking spaces, one of which is designated as accessible. The space designated as accessible along with its access route appear to be narrower than the required 16’ width for van accessibility. Parking spaces not consistent shapes or sizes due to shape of parking lot. Nature Preserve Staff parking lot Asphalt parking lot behind partition with 7 parking spaces, none of which are designated as accessible. Total parking area is approximately 60’ x 18’. Nature Preserve North parking lot Asphalt parking lot along east side of entrance drive with 19 parking spaces, one of which is designated as accessible. The space designated as accessible along with its access route are a total of approximately 13.5’ wide, which is 2.5’ narrower than the required width for van accessibility. This access route also requires users to travel behind vehicles to enter the trail connector. Parking spaces are approximately 10’ x 17.5’. Nature Preserve Overflow Parking Grass field located on Hales Road. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 31 Irrigation Systems Irrigation Aerial Photo (2020) Photo Ambassador Park Former soccer field irrigation Open Space Open Space Aerial Photo (2020) Photo Ambassador Park Sledding hill Circular grass-covered mound located within the walking loop on the far south side of the park. Diameter of the mound is approximately 100’ and is used as a sledding hill in the winter. Some of the grade of the hill goes toward trees and paths, potential obstacles and safety hazards. Photo 6/27/2022 Ambassador Park Benches Affixed wooden benches are located throughout the park. Not located off ADA accessible routes. Photo 6/27/2022 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 32 Playgrounds Figure L: Ambassador Park playgrounds (2020 aerial photo) Playgrounds Photo Ambassador Park Play structure Playground for ages 5-12. Constructed prior to 2002. Not ADA- compliant. Accessed by two stair ladders. Photo 4/27/2023 Ambassador Park Smaller swing bay Swing bay with two standard swings adjacent to the play structure, constructed prior to 2002. Photo 4/27/2023 Ambassador Park Larger swing bay Swing bay with four standard and two baby swings constructed between 2017 and 2020. Photo 4/27/2023 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 33 Signs Signs Aerial Photo (2020) Photo Ambassador Park Park sign Wood sign, approximately 8’ wide, installed perpendicular to and about 5’ south of the sidewalk. Sign has Madison Heights logo and sign verbiage is: Madison Heights AMBASSADOR PARK Photo 6/27/2022 Ambassador Park Land & Water Conservation Fund plaque Metal emblem reflecting partnership with the Land & Water Conservation Fund, mounted on wood and affixed to the park entrance signpost. Photo 6/27/2022 Ambassador Park Park rules sign Sign post located at the northwest fork in the walking loop, with five separate signs stacked vertically, listing park rules and caution notices with the following information: Keep pets on leash (x2), pick up after pets, no alcohol, no fireworks (x2), no loitering, no motor vehicles, no golfing, refrain from foul language, be courteous to others, park closes @ 10 pm. Caution: portions of trail may be covered with snow or ice. Healthy kids, safer communities. No hit zone. Photo 6/27/2022 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 34 Signs Aerial Photo (2020) Photo Ambassador Park Playground sign Plastic sign just north of the playground use zone, stating rules of the playground, intended age of user and noting the playground manufacturer. Verbiage includes: Welcome! Have fun and play safe on this Miracle Playground. Designed for kids ages 5-12. The smart way to play: take turns, no pushing, shoving, be careful when equipment is wet, use equipment correctly (recommendations on reverse side) for fun and safety, have fun. Adult supervision required. Photo 6/27/2022 Ambassador Park Dedication plaques Multiple dedication plaques posted in front of trees, dedicating trees and/or benches to people. See example to the left. Photo 6/27/2022 Nature Preserve DNR Grant Sign Located at entrance to Nature Center Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 35 Signs Aerial Photo (2020) Photo Nature Preserve DNR Grant Sign Located at field on Hale Street attached to a Little Free Library Nature Preserve Entrance Sign Double-sided Oakland County Parks monument sign located facing east and west on 13 Mile Road at the entrance to Hales Road. Flowerbeds surround the sign. Nature Preserve Wildflower Garden Sign Double-sided sign with Madison Heights logo that reads: Welcome to The Cherukuri Wildflower Gardens, Dedicated May 2001 Nature Preserve Welcome and Thank You Sign Double-sided sign at corner of Winthrop and Hales Road, welcoming guests entering the drive and thanking visitors who are leaving the premises. Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 36 Stormwater Infrastructure Stormwater Infrastructure Aerial Photo (2020) Photo Ambassador Park WRC Hydro Drain Inlet Water Resource Commission drain inlet along south border of Ambassador Park near its boundary shared with Red Oaks Golf Course. See Utility Maps below Trails and Boardwalks Trails and Boardwalks Aerial Photo (2020) Photo Ambassador Park Walking Loop Paved continuous walking loop. Total trail is approximately half a mile long and 9’ wide; approximately 0.4 miles of the trail are a single loop that follows along the southern perimeter of the park, with an additional 0.1-mile additional leg along the northwest corner of the park with a turnaround loop just south of the sidewalk. Photo 4-27-2023 Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 37 Trails and Boardwalks Photo Trail Map Nature Preserve A – Forest Trail 0.6-mile asphalt trail for pedestrian and bicycle use Difficulty rating = Easier Nature Preserve B – Sensory Trail 0.2-mile asphalt trail for pedestrian and bicycle use Difficulty rating = Easier Location of the Storybook Trail. Nature Preserve C – Habitat Trail 0.6-mile asphalt trail for pedestrian and bicycle use Difficulty rating = Easier Nature Preserve Trail Connectors Four connector trails are identified: 1. Sidewalk along Hales Street to 13-Mile Road that connects with the Red Oaks Connector Trail on the north side of 13-Mile Road 2. Hales Street sidewalk with Habitat Trail 3. Southeast Forest Trail with Simonds Elementary 4. Southeast Habitat Trail with Westwood Drive Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 38 Utilities and Infrastructure Figure M: Ambassador Park utility map 5 5 Source: Madison Heights Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 39 Figure N: Friendship Woods utility map6 6 Source: Madison Heights Existing Conditions PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 40 Utilities and Infrastructure Aerial Photo (2020) Photo Ambassador Park Drinking Fountain Drinking fountain located within rounded termination point of southwest footpath. Nature Preserve Light Pole Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 41 Strategic Plan The strategic plan for Red Oaks/Ambassador Park and Red Oaks Nature Preserve is designed to guide the park into the future and identify what actions are needed to make progress and how we will know the efforts were successful. It will help us to set priorities, focus energy and resources, and ensure we are working toward common goals. It also will help us to evaluate results and adjust our direction in response to a changing environment. Park Vision The park vision is a statement that inspires and guides us; it is aspirational and declares our intent and direction and states the long-term outcome of our work. Red Oaks Park and Nature Preserve is fully integrated into the communities of Madison Heights and its neighbors as a safe and inviting place for individuals and groups to visit throughout the week and year-round. Visitors of all ages and abilities will come for a variety of reasons, including play, physical fitness, quiet reflection, nature immersion or group gatherings, and all will have a space to meet those needs harmoniously. The park inspires a spirit of exploration, fascination, and stewardship. Red Oaks Park and Nature Preserve is resilient and helps create a more sustainable future for the people of Madison Heights and the natural environment. Park Goals The park goals are the broader strategies that will lead us to the realization of our park vision. 1. Honor the rich history of Ambassador Park and its value to the residents of the City of Madison Heights and integrate the park seamlessly into the full Red Oaks County Park complex. 2. Foster a welcoming environment for all park users through varied methods and processes, including universal design 7, multi-lingual signage and promotion, clean, working restroom facilities, and regular cleaning and maintenance. 3. Expand and enhance the area around the existing Nature Center to increase capacity and connect more residents with opportunities for nature education. 4. Celebrate the ecological and cultural history of the Red Oaks Nature Preserve, i.e., the George W. Suarez Friendship Woods, stewarding the 38-acre nature preserve property to improve regional biodiversity and resilience to climate change. 5. Establish a destination, universally accessible, intergenerational gathering space at Ambassador Park. 6. Collaborate with City officials, staff, organizations, volunteers, and residents who have invested in and cared for the park over the years. 7 Universal design results in a built environment that allows independent use and inclusive participation by people with disabilities, without separating them from others. When building new facilities or renovating existing structures, we strive to design universally accessible facilities and structures that are easily used by all. Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 42 7. Execute a transition to Oakland County Parks operation that is transparent, maintains open lines of communication, and acknowledges the park is owned by the City of Madison Heights. 8. Operate the park and invest in improvements in a manner that is fiscally responsible for Oakland County Parks and enhances the fiscal sustainability of the City of Madison Heights. 9. Improve and build park features that are resilient and adapted to the landscape and that contribute to a more sustainable, green future through intentional stormwater management, sustainable building and operating processes and community education opportunities. 10. Employ strategies involving design, programming, maintenance, and resident involvement to create a safe park environment. City of Madison Heights Parks and Recreation Master Plan The City of Madison Heights Parks and Recreation Master Plan: 2021-2025 (Madison Heights 12/14/2020) identified potential park upgrades for Ambassador Park and the Nature Center, including: Park System Overall o Equipment and activities for an aging population o Remove barriers to accessibility Ambassador Park o Tennis court rehabilitation o Add small pavilion o Add restrooms Nature Center o Tree cutting program8 o Parking lot resurfacing (possibly remove island) o Possible land purchase Timeline Improvements and development at Red Oaks Nature Preserve and Park will be guided by community engagement, site conditions and context, as well as available funding. The timeline for community engagement, design, and construction is in two overlapping phases. In the following Objectives section, we have indicated if any objective is expected to occur during a specific phase. If no phase is indicated, these activities will be ongoing as part of OCPR management of the park. Key Dates and Milestones August 7, 2023 – Executed date for Interlocal Partnership Agreement and beginning of Transition Period. September 30, 2023, or the date City Council approves the Park Action Plan, whichever occurs last – End of Transition Period and beginning of operation of park as Red Oaks County Park. March 31, 2024 – per Interlocal Partnership Agreement, the deadline for OCPR to submit Park Action Plan to Madison Heights City Council. 8 Direct quote from Master Plan; interpreted in this document as “Forestry management” Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 43 June 30, 2024 – per Interlocal Partnership Agreement, the deadline for Madison Heights City Council to approve the Park Action Plan. December 31, 2024 – per American Rescue Plan Act (ARPA) guidelines, the deadline for all ARPA-funded contracts to be executed. December 31, 2026 – per ARPA guidelines, the deadline for all ARPA-funded projects to be completed. Park Objectives The park objectives outline a variety of strategies and specific actions and projects that will implement the overall vision and goals for the park. Many of the objectives are general in nature and will be developed in more detail in Phase II of the park design and development. Objectives that are also identified as Capital Improvement Plan (CIP) projects are also indicated to the right of the individual objective. I Park Management and Operation A Park Rules are updated annually and approved by the Parks Commission. Rules are posted online at https://www.oakgov.com/community/oakland-county-parks/parks- trails/rules-and-regulations B Opening and Closing: Park is open from dawn to dusk or other specific times as indicated in the approved Park Rules. C Entrance Fees: No requirement for daily or annual vehicle permit. II Park Programs and Activities A Enjoyment of the park by individuals and families for physical activity, socializing, and relaxing. B Nature Education programming C Wellness programming – includes yoga, forest bathing, and other programs D Winter activities E Nature Preserve Storybook Trail F Birding Destination: Develop Nature Center as a regional birding destination, while balancing the needs of birders with the needs of people and families who visit the park for other reasons. Increase our understanding of the birding community, how/where they use the Nature Center, the potential to increase overall park visits through the birding community, and plan restoration specifically for birding. G Active Adults and Adaptive Recreation: Continue partnerships with Madison Heights Active Adult Center; highlight trail accessibility for active adult programming. H Madison Heights programs and events – indicate required advance notice. City is responsible for all costs associated with its events at the park. I Private events and gatherings Currently do not offer reservations at the Nature Center to maintain capacity for nature programs and events. At Ambassador Park, evaluate feasibility of reserving park areas and/or pavilion per OCP park rules and processes. III Natural Resources Management Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 44 A Natural Areas Stewardship: Protect, restore, and enhance unique natural communities and promote biodiversity across the landscape. 1 MNFI based Natural Community assessments and FQAs to document existing conditions 2 Surveys for priority invasive species and rare or unique native plants Treatment and removal of priority invasive species Shrub removals 3 Restoration of priority natural communities and habitats through native seeding and winter shrub removals. 4 Installation of no-mow zones, turf conversion, and landscape conversions to native plants Around built infrastructure. Evaluate proximity to surrounding homes and address homeowner concerns B Freshwater Stewardship: Protect, restore, and enhance wetland habitat and associated aquatic organisms. 1 Restoration of wet-mesic flatwoods 2 Stormwater infrastructure assessment and monitoring C Forestry: Protect, restore, and enhance diverse forest systems and shade trees for recreational users. 1 Develop forest management plan for long term maintenance of tree diversity 2 Monitor for forest pests and diseases and provide rapid responses to detections. 3 Remove hazardous trees and limbs, especially within trail corridors and adjacent to private property. 4 Tree maintenance and removals, tree planting and re-forestation D Wildlife: Protect, restore, and enhance rare and unique native wildlife species and biodiversity. 1 Survey for threatened, endangered, and special concern species along with priority native and non-native species. 2 Manage nuisance and non-native wildlife White-Tailed Deer Non-native and nuisance waterfowl control 3 Targeted bird population studies Restoration of priority habitat for wildlife to increase habitat connectivity. IV Facilities and Assets A Accessibility and Universal Access Perform accessibility audit of facilities, trails, and features to ensure compliance with the ADA, prioritizing any non-compliant items to be brought up to standards. Incorporate universal access design principles as new facilities are constructed and improvements to existing facilities are made. Replace Nature Center doors with accessible doors with openers. Other updates per accessibility audit. B Boundaries Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 45 Inventory and assess all park fences and determine appropriate materials for delineation and appropriate level of vegetation management. Evaluate entire park boundary and determine appropriate methods to secure park boundary, per OCP Boundary Standards 1 Ambassador: Fences and Gates Evaluation/Improvement Evaluate existing chain link fence for condition and vegetation management; determine if other forms of boundary delineation would be appropriate; manage openings for neighborhood connections. CIP 2 Nature Preserve: Fences and Gates Evaluation/Improvement Evaluate location of fences referencing the boundary survey and determine which fences are on park property. Determine correct level of vegetation management on fences on park property. Collaborate with Madison Heights to develop a neighborhood communication program to manage expectations for vegetation management, to prevent yard waste and other dumping. Include information about feeding animals, including dumping food items such as pumpkins. Any furniture, recreation or other item installed on Nature Preserve property may be removed by OCP at any time and will not be returned. Prohibit the development of any new informal private entrances per OCP Boundary Standards. Recommendation with Madison Heights is to close existing informal boundaries where neighbors are unwilling to comply with expectations as communicated. CIP C Buildings Maintain an annually updated inventory of building roofs (materials, colors, inspection results, installation, and repair dates) and building equipment (manufacturer information, inspection results, installation, and repair dates) in the park and forecast timeline for upgrades and replacements. Transition building practices, equipment, materials, and supplies to sustainable alternatives to meet sustainability targets and decrease impact on surrounding environments. 1 Nature Preserve: Nature Center Building Work Space Update Renovate current offices and garage to create staff room and kitchen area, a work space with counter and cabinets for animal care, storage space, and indoor parking for utility cart. Includes repairs to or replacement of concrete floor and eliminating floor drain and storm sewer connection. Anticipate projected future staff needs in design. CIP 178 2 Nature Preserve: Nature Center Building Site and Landscape Improvements Evaluate and improve landscape and amenities surrounding the Nature Center; including wood decking, concrete walk, garage asphalt approach and landscaping around building. CIP 1315 3 Nature Preserve: Nature Center Building HVAC Evaluation / Replacement Inspect HVAC systems annually for condition and replacement need. Make repairs as needed and replace when continued maintenance is no longer feasible. CIP 4 Nature Preserve: Nature Center Building Roof Evaluation / Replacement CIP Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 46 Inspect roof systems annually for condition and replacement need. Make repairs as needed and replace when continued maintenance is no longer feasible. 5 Nature Preserve: Nature Center Building Siding Evaluation / Staining and Sealing / Replacement Inspect siding and exterior finishes annually for condition and replacement need. Make repairs as needed and replace when continued maintenance is no longer feasible. Note current issues with extensive woodpecker damage. CIP 6 Nature Preserve: Nature Center Building Exhibit Updates CIP 7 Nature Preserve: Nature Education Teaching Pavilion Construct a universally accessibly pavilion with restrooms, storage for programs and events, and closable sides to enable use during inclement weather. Include ADA-compliant access routes. Consider including a fireplace. Locate at current tent location. CIP 8 Nature Preserve: Restroom Building Consider installation of restroom building, potentially in association with proposed Teaching Pavilion. Incorporate green technology, e.g., gray water recycling, solar power. Connect to utilities if available or use flushable vault model. Use principles of universal design and ensure convenient and ADA- compliant access routes from parking lots and other features. CIP 8 Ambassador: Restroom Building Install a restroom building. Incorporate green technology, e.g., gray water recycling, solar power. Connect to utilities if available or use flushable vault model. Use principles of universal design and ensure convenient and ADA- compliant access routes from parking lots and other features. CIP 9 Ambassador: Activity Space Evaluation / Potential Construction Based on public engagement, consider the placement of an activity space where the tennis courts are now located that is set apart by shade structures, pergolas or other creative construction that draws people together for games, play, conversation, and other activities. Ensure universal access with access routes and ADA-compliant amenities. CIP 10 Ambassador: Gathering Pavilion / Potential Construction Based on public engagement, consider construction of a gathering pavilion that would provide a venue for community events. Consider proximity to neighborhoods and to similar facilities (e.g., at Civic Cener Park) to evaluate appropriateness of location and to avoid duplication of services. Provide electricity, lighting, and other amenities. Ensure universal access with access routes and ADA-compliant amenities. CIP D Courts and Fields 1 Ambassador: Tennis Courts Removal of the tennis courts to provide updated facilities is anticipated. 2 Ambassador: Soccer Field Soccer use of the park has been relocated to Civic Center Park. Incorporation of this field into the overall park design is anticipated. F Hardscapes 1 Ambassador: Road and Parking Lot Evaluation / Improvements CIP Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 47 Evaluate the condition of the drive and parking lot and plan for improvements as needed. Repair as needed and maintain striping. Evaluate the layout and capacity relative to new infrastructure and increased use of the park. 2 Nature Preserve: Road and Parking Lot Improvements Update design to improve parking lot and entrance drive to improve pedestrian circulation for operations and programming. Include additional and overflow parking, safer pedestrian routes, wider drive widths and turning radii, storm water infrastructure/swales and improved lighting. Revisit 2015 design documents. CIP 179 G Irrigation Systems 1 Ambassador: Field Irrigation The open field is irrigated. The system will no longer be used for formal athletic turf and damage will likely take place during park updates. Consider abandonment or removal of this infrastructure. G Open Space 1 Ambassador: Sledding Hill See Playgrounds section below for proposed enhancements to the sledding hill 2 Ambassador: Memorial trees and benches – see I-1: Signs. H Playgrounds 1 Ambassador: Existing Playground and Swing Bays Enhancement/Replacements Based on condition and public engagement, enhance the existing playground, making replacements as needed, to update the play experience and create a universally accessible experience. CIP 2 Ambassador: Intergenerational Play Pockets and Playful Pathways Design/Installation Based on public engagement, incorporate smaller play elements and sensory features throughout the park. Incorporate into a larger intergenerational design process that incorporates universal design and considers community need and site context. Consider incorporating small water play elements. CIP 3 Ambassador: Sledding Hill Ramp and Slide Enhancement Consider enhancing existing sledding hill with an accessible ramp leading to the sledding slope and to a slide. Incorporate other play and sensory experiences. CIP 2 Nature Center: Nature Play Pockets Design/Installation Based on public engagement, incorporate smaller nature-focused play elements and sensory features throughout the park and associated with trails. Incorporate into a larger intergenerational design process that incorporates universal design and considers community need and site context. CIP I Signs Nature Preserve trail signage was replaced in 2019. Evaluate remaining nature center signage, update per OCP standards. Add OCP monument signage to Ambassador. 1 Ambassador OCP monument sign Evaluate existing signage; update per OCP standards. Memorial plaques: Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 48 o We will seek to ensure the individuals are honored within the park should these features need to be removed or replaced. o Where trees/benches are removed, memorials could be added to plaque at Civic Center or create new memorial at Ambassador. o Next step is inventory with photos of all the plaques. o Future requests for memorials will be managed through OCP’s Commemorative Bench Program. 2 Nature Preserve Trail wayfinding signage was replaced in 2019 Evaluate aging signs throughout property and remove damaged/ deteriorated signs Maintain DNR grant signs Interpretive signage Storybook Trail – maintain signs and posts and update seasonally with new content 3 Road signs: Brown vehicle wayfinding signs on streets are managed by Madison Heights – work with Madison Heights to update as needed. J Stormwater Infrastructure Ambassador – none; evaluate with hardscapes (i.e., roads and parking lots). Nature Preserve – evaluate hardscapes (i.e., roads and parking lots). K Sustainability Improvements Invest in the park system to prepare for meeting environmental sustainability targets including reducing greenhouse gas emissions, sourcing, or installing renewable energy, electrification of vehicles and equipment, improving water quality and access, reducing water, herbicide, and disposable product use, improving stormwater resilience, and reduction and management of waste. 1 Ambassador and Nature Preserve: Environmental Sustainability Improvements Evaluate the feasibility for installing environmental sustainability improvements at Ambassador and the Nature Preserve and install infrastructure as feasible and appropriate. CIP 2 Strategize how to provide shelter and/or relief from extreme heat events L Trails and Boardwalks 1 Specifications: Evaluate trail for best fit with the specifications in the OCPR Trail Standards and make improvements to bring up to selected standard. 2 Ambassador Evaluate existing pathways as part of design process. Incorporate looping pathways with access to intergenerational play elements into overall park design. 3 Nature Preserve Maintain asphalt trails Manage trailside mowing and vegetation. Remove deteriorating wood viewing platform and incorporate site into trail M Utilities and Infrastructure: Strategic Plan PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 49 1 Telephone service (landline): Line is maintained by Madison Heights. Maintain status quo. 2 Internet service: The service is provided via Madison Heights fiber optic cable connecting with the city government and will continue to be provided at no fee to OCP. VI Connectivity A Neighborhood Connectivity 1 Ambassador: Apartment complex on east side – fence section has been removed for informal entrance; establish formal connection, work with property manager. 2 Ambassador: Existing connector on west side to neighborhood sidewalk – maintain. 3 Ambassador: Potential connectivity with John R Road at Golf Course parking lot via new access routes along edge of Golf Course and neighborhood sidewalks, increasing walkable mileage at Red Oaks; also discussed is potential pathways if Red Oaks Golf Course were to convert to a park at some point in the future. 4 Ambassador and Nature Preserve: Connection via 13-Mile Road sidewalk and Hales Street sidewalk. 5 Nature Preserve: Existing connector to Simonds Elementary on east side – maintain opening; on trail map. 6 Nature Preserve: Existing connector to Westwood Drive on east side – maintain opening; on trail map. 7 Nature Preserve: Hales Street connector on west side – maintain. 8 Nature Preserve: Informal connections with residences – see Boundaries section above. B Public Transit Evaluate access via SMART bus and other public transport VII Property Management A Property Agreements and Restrictions Coordinate all design and new uses with existing property restrictions 1 Interlocal Partnership Agreement 2 DNR Grant Agreements 3 Due Care Plan 4 Eastern Massasauga Rattlesnake Implementation Plan B Property Acquisition 1 Communicate with adjacent property owners as appropriate regarding potential acquisition for opportunities to expand park boundaries and provide further recreational connections Letter of Intent PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 50 Letter of Intent Letter of Intent PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 51 Letter of Intent PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 52 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 53 Interlocal Partnership Agreement Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 54 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 55 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 56 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 57 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 58 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 59 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 60 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 61 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 62 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 63 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 64 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 65 Interlocal Partnership Agreement PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 66 Boundary Surveys PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 67 Boundary Surveys Boundary Surveys PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 68 Figure O: Ambassador Park Boundary Survey Boundary Surveys PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 69 Figure P: Nature Preserve Boundary Survey Nature Preserve Policy PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 70 Nature Preserve Policy Nature Preserve Policy PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 71 Updates from Previous Draft PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 72 Updates from Previous Draft This section will be used to provide a summary of comments received from the City Council after their first review and the subsequent changes incorporated into the final version. Approvals PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 73 Madison Heights City Council Approval INSERT City Council Resolution/Minutes References PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 74 References ASTI. 8/2/2023. Limited Phase II Environmental Site Assessment Ambassador Park. Brighton MI: ASTI Environmental. ASTI. 5/24/2023. Phase I Environmental Site Assessment Ambassador Park Project No. 12791. Brighton MI: ASTI Environmental. ASTI. 9/27/2023. Phase I Environmental Site Assessment Red Oaks Nature Center. Brighton MI: ASTI Environmental. ETC Institute. 2022. Oakland County Parks Needs Assessment Findings Report. Waterford MI: Oakland County Parks and Recreation Commission. Madison Heights and Oakland County. 8/7/2023. Interlocal Partnership Agreement. Waterford MI: Oakland County Parks and Recreation Commission. Madison Heights and Oakland County. 9/12/2012. Lease Agreement. Waterford MI: Oakland County Parks and Recreation Commission. Madison Heights and Oakland County. 2/3/2022. Lease Agreement. Waterford MI: Oakland County Parks and Recreation Commission. Madison Heights and Oakland County. 9/7/2022. Letter of Intent. Waterford MI: Oakland County Parks and Recreation Commission. Madison Heights and Oakland County. 1/24/2011. Youth Soccer Complex Grounds Maintenance Agreement. Waterford MI : Oakland County Parks and Recreation Commission. Madison Heights. 12/14/2020. City of Madison Heights Recreation Master Plan: 2021-2025. Madison Heights MI: City of Madison Heights. OCP. 1/26/2023. Oakland County Parks 5-Year Parks and Recreation Master Plan 2023-2027. Waterford MI: Oakland County Parks and Recreation Commission. OCP. 6/7/2023. OCPRC Agenda Packet - #1 Nature Preserve Policy. Waterford MI: Oakland County Parks and Recreation Commission. Accessed 10 8, 2023. https://www.oakgov.com/home/showpublisheddocument/17674/638218232629470000. Appendix A: Public Engagement Report PARK ACTION PLAN 2023-2028: Red Oaks / Nature Preserve and Park Page 75 Appendix A: Public Engagement Report Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance – North District Subject: FY2024 Capital Equipment Purchase – Addison Oaks Heated Holding Cabinet INTRODUCTION AND HISTORY The Heated Holding Cabinet at the Addison Oaks Buhl Estate has failed and needs to be replaced. The Heated Holding Cabinet is no longer functional and cannot be repaired. The heated holding cabinet is needed for the food and beverage operations at the Buhl Estate and is used to keep prepared food warm and at a safe serving temperature for Oak Management catered events. As part of the current contract, Oak Management pays $10,000 annually at Addison Oaks for repair and replacement of kitchen equipment items, which are all owned by Oakland County Parks and Recreation. That funding will be used to offset the expense of the equipment purchase. Replacement cost of the Holding Cabinet is $6,500 and will be installed by park staff. The Heated Holding Cabinet would be purchased though our existing WebstaurantStore contract that was established by Oakland County Purchasing. The funding for the Heated Holding Cabinet would come from the FY2024 Capital Equipment Budget. ATTACHMENTS 1.Metro Heated Holding Cabinet Specs STAFF RECOMMENDATION Staff recommends to approve the purchase of a Heated Holding Cabinet for Addsion Oaks. MOTION Motion to approve the purchase of a Metro Heated Holding Cabinet from the WebstaurantStore for the Addison Oaks Buhl Estate in the amount of $6,500 with funding from the FY 2024 Capital Equipment Budget. RETURN TO AGENDA Me t r o C 5 6 S e r i e s H e a t e d H o l d i n g C a b i n e t 13 . 9 6 Metro C5 6 Series Heated Holding Cabinet • Control: The 6 Series provides control of temperature for safe and hot food. Temperature is displayed on an “always- on” analog thermometer for continuous monitoring of the cabinet temperature, even when turned off or unplugged. • Performance: Rapid heat-up and recovery times are achieved with a thermostatically controlled ducted heating system. • Passive Humidity: An integral water pan system can be used to add humidity to the cabinet environment, improving food quality. • Confi gurations: • Sizes: Full Height, 3/4 Height, 1/2 Height, and Under Counter. • Doors: Full Length Solid, Full Length Clear, Dutch Solid, Dutch Clear. All are lift off and fi eld reversible. • Reach-In or Pass-Thru (not available on under counter and 3/4 height). • Materials: Stainless Steel and Aluminum. • Capacity: Universal slides hold 18"x26" sheet pans or 12"x20" steam table pans on adjustable 11/2" increments. Lip load slides hold 18"x26" sheet pans on 11/2" increments. Optional Wire Shelf interfaces with universal slide system to accommodate small items and pans. • Reliability: Reliability and durability are designed into C5 from the ground up. High-quality components and robust construction provide a long life of service and worry-free use. • Top-Mounted Controls: Ergonomic user-friendly controls are mounted at the top of the cabinet for easier access, better readability, to prevent damage, and to simplify cleaning. • ENERGY STAR: Full Height, 3/4 Height, and 1/2 Height Stainless Steel reach-in models with solid doors, and 1/2 Height Stainless Steel reach-in models with clear doors are ENERGY STAR rated. 6 Series Controller: • Temperature: The easy-to-use dial puts you in control of cabinet temperature. • Reliable Readout: Measures and displays actual cabinet temperature even when the cabinet is off. • Analog Thermometer: An “always-on” thermometer makes it ideal for transport applications. Full Height Dutch Solid Doors Under Counter Full Solid Door 1/2 Height Full Clear Door 3/4 Height Full Solid Door Full Height Dutch Clear Doors Electro-Mechanical Control of Temperature Reliable Analog Thermometer InterMetro Industries Corporation North Washington Street Wilkes-Barre, PA 18705 www.metro.com Item # _____________________________________ Job _______________________________________ L03-264 Rev. 02/12 Printed in U.S.A. Information and specifi cations are subject to change without notice. Please confi rm at time of order Copyright © 2012 InterMetro Industries Corp. Specifi cations • Cabinet Material: Type 304 stainless steel; 20-gauge polished exterior; 22-gauge interior, or .063” aluminum, brushed exterior, natural interior. • Insulation: Full perimeter, 2.5" thick, high-density fi berglass. R Value=9.9 • Casters: Four casters with 5" donut neoprene wheel, double ball bearing swivel, ball bearing axle, nickel plated, two with brake. 3" rubber casters on Under Counter models. • Doors: • Solid doors are fully insulated, double-panel construction. • Clear doors are double-pane, tempered glass. Argon fi lled with Low-E coating. • Hinges: Self-closing, lift-off, double hinged, with long-life nylon bearings. • Gaskets: High temperature, cabinet mounted, Santoprene gaskets. • Latches: Chrome plated, high-strength magnetic pull latch with lever-action release. • Handles: Four built-in polymer handles. • Universal Slides: Universal wire slides; 1/4" diameter nickel- chrome wire adjustable on 11/2" increments. Type 304, stainless steel vertical standards. • Lip Load Slides: 11/2"x1/2"x.063" extruded aluminum channel slides on .063" Aluminum vertical standards. • Display and Controls: Analog cabinet thermometer with independent thermostat control knob. • Heat Generation System: Thermostatically controlled 1950 Watt heating element, ball bearing blower motor, and ducted air system. • Cord: 71/2' cord with NEMA 5-20P plug. Cord mounted on top (Full, 3/4, Pass Thru) or back (1/2, Under Counter) can be fi eld reversed. • Thermal Performance: 200° F maximum temperature. • Recommended Clearances from Enclosures: 11/2" clearance from cabinet walls on sides and back, and 6" clearance on top. Minimum 1/2" clearance above under counter units is required. • Slide Capacities: Universal Wire Pan Capacity** Lip Load Pan Capacity Slide Pairs 12"x20"x2.5" Cabinet Size Provided Max.* 18"x26" GN 1/1 18"x26" Full Height 18 37 18 34 35 Full Height Dutch 18 35 17 32 34 3/4 Height 14 29 13 26 27 1/2 Height 8 17 8 16 17 Under Counter 5 10 5 10 10 *Maximum number of slide pairs @ 1 1/2" spacing. Additional slide pairs ordered separately. **Capacity based on standard number of slides provided. 13 . 9 6 Me t r o C 5 6 S e r i e s H e a t e d H o l d i n g C a b i n e t Metro C5 6 Series Heated Holding Cabinet Options/Accessories • Small Item Shelf (C5-SHELF-S) • Universal Slide Pair, Chrome (C5-USLIDEPR-C) • Universal Slide Pair, Stainless (C5-USLIDEPR-S) • Flush Door Latch (C5-LATCHFLUSH)* • Key Locking Door Latch (C5-LATCHLOCK)* • Twist Locking Door Latch (C5-LATCHTWST)* • Full Perimeter Bumper (C5-PERMBUMP) • Control Panel Cover (C5-COVER) • Bumper & Drip Trough (C5-BUMPDRIP) • Rear Push Handle (C5-HANDLE) • 6" Stainless Steel Legs (C5-SSLEGS) • 6" Casters (C5-6CASTER) • 5" Rear Rigid Casters (C5-5RDGCSTR) • Straight Plug, 20 Amp, 120V (C5-STRPLG-20) • Straight Plug, 15 Amp, 120V (C5-STRPLG-15) • Twist Lock Plug, 20 Amp, 120V (C5-RTWSTPLG • Twist Lock Plug, 15 Amp, 120V (C5-RTWSTPLG-15) • Factory Left Hand Hinging (DD3768) • Factory Same-Side Pass-thru Door Hinging (C5-SAMESIDE) • Stainless Steel Universal Slide Upgrades • Full Height (C5-USLIDE-9S) • 3/4 Height (C5-USLIDE-7S) • 1/2 Height (C5-USLIDE-5S) • Under Counter (C5-USLIDE-3S) Reach-In Model Number Description Low Watt Model Number Description Models with Accessories or Options Add “L” for Lower Wattage Cabinets (120V, 12A, 60Hz, 1440W) Add “X” for Export Cabinets (220-240V, 7.6-8.3A, 50/60Hz, 1681-2000W) NEMA 6-15P NEMA 5-15P C5 69-- L SDS PU DS C5 69 SDS U C5 69--SDS U Pass-Thru Model Number Description Export Model Number Description -- XC569 SDS U-- For Standard Wattage Cabinets (120V, 16A, 60Hz, 2000W) NEMA 5-20P Door Style FS = Full Length Solid FC = Full Length Clear DS = Dutch Solid * DC = Dutch Clear * Cabinet Height 9 = Full Height 7 = 3/4 Height 5 = 1/2 Height 3 = Under Counter ** Cabinet Material S = Stainless N = Aluminum Slide Type U = Universal Wire L = Lip Load Aluminum Pass Thru*Door Style C5 69--SDS PU DS A C5 69--SDS AU An “A” suffix indicates that accessories need to be factory assembled to the cabinet. Order accessories separately. G W *Please note: Pass-Thru is only available on Full and 1/2 Height Models. **Please note: Dutch doors only available on full-size models. **Please note: Under counter not available in 120V, 2000W. Metro Heated cabinets are for hot food holding applications only. ▼ ▼ Under Counter Height 74 . 7 5 " 62 . 7 5 " 44 . 7 5 " 32 . 2 5 " ▼ ▼ ▼ Full Height 3/4 Height 1/2 Height ▼▼▼ All cabinets are 29.125" wide and 32.625" deep (Pass-Thru are 34.625" deep) *Please note: (1) door latch must be ordered for each door (i.e.- dutch doors require (2) door latches; pass-thru dutch doors require (4) door latches) InterMetro Industries Corporation North Washington Street • Wilkes-Barre, PA 18705 • 570.825.2741 Fax: 800.638.9263 (East Coast/Canada) • Fax: 800.638.3292 (West Coast) FOR PRODUCT INFORMATION/CUSTOMER SERVICE: U.S./Canada/Latin America: 1.800.992.1776 • Europe: +31.76.587.7550 Asia/Pacifi c: +65.6567.8003 • Middle East/Africa: +971.4.811.8286 All Metro Catalog Sheets are available on our website: www.metro.com Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Administration From: Chris Ward, Director Subject: Interlocal Partnership Agreement for Park Operations with the City of Southfield (ARPA) INTRODUCTION AND HISTORY: The Healthy Communities Park and Outdoor Improvement Plan (ARPA) approved by the Parks Commission and Board of Commissioners last year included provisions to: 1.Enter into a partnership agreement with the City of Southfield to revitalize and transition management of the former golf course located in the City’s Beech Woods Park, to be operated by OCPRC as Southfield Oaks County Park. $2 million of the $15 million ARPA appropriation was allocated to fund initial improvements within Southfield Oaks; 2.Provide up to $1 million (or 50% of project costs, whichever is less) from OCPRC funds to the City to fund capital improvements that would jointly serve and improve guest access to the City and County managed park facilities; 3.Provide a grant to the City from the ARPA appropriation in an amount up to $500,000 to fund capital improvements within City owned/managed park facilities. The Parks Commission and the City of Southfield entered into a Letter of Intent (LOI) outlining these objectives in September of 2022, and the Board of Commissioners’ Economic Development and Infrastructure Committee on October 12, 2022. Staff leadership worked with Southfield City administrations in the intervening period to finalize the terms and provisions of the agreements necessary for implementation of these plans. These negotiations were unexpectedly complicated by a change to the City’s initial plans to develop a splash pad and playground project (“the Hub”). Southfield City Council opted not to pursue this project at a meeting in early July due to concerns from the surrounding residents regarding potential negative quality of life impacts. This decision impacted the planned use of the $500,000 grant and the scale of the projects meant to jointly serve both parties. As discussed during the October Parks Commission meeting, a deadline was established to finalize an updated agreement and plan within 30 days to eliminate the potential of delays that would impact our overall ARPA plan within required deadlines. These discussions have successfully concluded at a staff level with the partnership and grant agreements attached. The revised terms address the concerns discussed by the Commission in October. A summary of these provisions are as follows: Southfield Oaks County Park Management and Operations This agreement provides for the development, management and operation of an approximate 40- acre portion of Beech Woods Parks by OCPRC as Southfield Oaks County Park. Similar to our other partnership agreements, the parties have a window (ending March 31, 2024) to finalize mutually agreeable plans for the park development, capital improvements, and operations (the RETURN TO AGENDA City administration is empowered to approve these details). The agreement provides for a 20- year renewable term with the County being reimbursed for the depreciated value of non-ARPA funded capital improvements paid for by OCPRC if the agreement is canceled or not renewed by the City. The agreement provides for Southfield Oaks to be developed and managed as a passive nature preserve with passive recreational features, consistent with the surrounding community environment. Joint Park Access Improvements The City has provided an updated plan (attached) detailing a smaller parking lot addition (65 spaces versus the initial proposal of 140 spaces), a playground, maintenance building improvement, and a new four-season restroom facility. The provisions of the agreement have been amended to reflect that OCPRC will provide up to $1 million (50% upon funding/conceptual approval of the project and 50% upon completion) to the City, who will complete the project within ARPA deadlines. If the City fails to approve park access projects by March 31, 2024, OCPRC is released from this obligation and may pursue the development of a new separate entrance and lot for the Southfield Oaks property. All costs for the project above the $1 million commitment from OCPRC shall be the responsibility of the City. Based upon the initial estimate provided by the City, we can assume that the City will be expending a minimum of $4 million of their funds to support these projects. Optional Future Expansion The agreement provides for the optional expansion of the Southfield Oaks park area to incorporate a portion of Beech Woods Park currently operated as a driving range by an outside city contractor. The parties will consider this issue if and when the current use is ended and proceed by mutual agreement. Use of the City’s ARPA Grant The $500,000 ARPA Grant to the City will be utilized to fund a new playground that will highlight our partnership and the natural features of the park. OCPRC feedback will be considered in the development of the final playground plan. The grant agreement follows this item on your agenda. Summary of Financial Commitments $ 2 million (Oakland County federal ARPA funds) managed by OCPRC – Southfield Oaks park development $ 1 million (expenditure from OCPRC for ARPA match commitment) payable to City – joint park access projects implemented by City $ 500,000 (Oakland County ARPA funds) payable to City – playground development project The Southfield City Council voted on Monday, October 23, 2023 to authorize the City Manager to execute the partnership agreement and proceed with the planned joint park access improvements. Your approval of the partnership agreement is recommended. RECOMMENDED MOTION: Move to recommend approval to the Board of Commissioners the attached Partnership Agreement with the City of Southfield for Park Operation (Southfield Oaks) as presented, authorize the OCPRC Chairperson to execute the agreement on behalf of Oakland County Parks, and authorize the expenditure of up to $500,000 payable to the City of Southfield from OCPRC unrestricted net assets for the joint park access projects as outlined in the agreement. Page 1 of 14 Southfield Oaks Interlocal Partnership Agreement INTERLOCAL PARTNERSHIP AGREEMENT FOR PARK OPERATION BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF SOUTHFIELD This Agreement (the "Agreement") is made between the County of Oakland, a Constitutional and Municipal Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 ("County"), by, through, and administered by its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”) and the City of Southfield, 26000 Evergreen Road, Southfield, Michigan 48076 (“City”). County and the City may also be referred to jointly as "Parties". INTRODUCTION AND PURPOSE OF AGREEMENT. A. On September 7, 2022, the City and the County executed a letter of intent expressing a desire to negotiate a mutually acceptable agreement for OCPRC to operate, manage, plan, and maintain approximately 40 acres of real property located at 22200 Beech Road, Southfield Michigan, known as Beech Woods Park. B. To fund park improvements in areas most disproportionally impacted by the COVID 19 pandemic, OCPRC created the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”), which utilizes the Coronavirus Local Fiscal Recovery Fund and OCPRC monies. These funds were leveraged by commitments from local governments with long term operational agreements to facilitate the expansion of the OCPRC Park System to incorporate additional parks, including parks in the City. C. In October 2022, the Oakland County Board of Commissioners appropriated Fifteen Million ($15,000,000) dollars of Coronavirus Local Fiscal Recovery Fund monies, in Miscellaneous Resolution #22-338, to fund and support the Plan. D. To effectuate the Plan and the use of Coronavirus Local Fiscal Recovery Fund and OCPRC monies, the County and the City now enter into this Agreement, pursuant to Michigan law, for the purpose of delineating the duties and responsibilities between the Parties with respect to operation, management, planning, and maintenance of approximately 39 acres of real property currently known as a portion of Beech Woods Park located in Southfield, Michigan. The Parties agree to the following terms and conditions: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows. 1.1. Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification, amendment, addendum, or exhibit approved in accordance with Section 2. 1.2. Capital Improvement Project means a project that: (1) costs Thirty Thousand ($30,000) dollars or more and (2) extends the life cycle of an existing facility or asset; replaces, renovates, or remodels an existing facility or asset; or adds a new facility or asset. 1.3. City means the City of Southfield, its Council, departments, divisions, elected and appointed officials, board members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors. Page 2 of 14 Southfield Oaks Interlocal Partnership Agreement 1.4. City Employee means any City employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether such persons act or acted in their personal, representative, or official capacities). "City Employee" shall also include any person who was a City Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.5. Claims means any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law. 1.6. County means Oakland County, a Municipal and Constitutional Corporation, including, but not limited to, all of its departments, divisions, the County Board of Commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons’ successors. 1.7. County Employee means any County employee, officer, manager, volunteer, attorney, contractor, subcontractor, and/or any such person’s successors or predecessors (whether such persons act or acted in their personal, representative, or official capacities). "County Employee" shall also include any person who was a County Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.8. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.9. Effective Date. The date all Parties sign the Agreement. 1.10. Exhibits means the following documents, which this Agreement includes and incorporates: 1.10.1. Exhibit A: describes and depicts the Premises. 1.11. Park Access Improvements means the improvements to the City park entrance, access drive, parking lot, and pedestrian walkways to be constructed and maintained by the City as described in Section 4.10.2, which shall include the right of OCPRC and persons using the Park to traverse over and use the Park Access Improvements while the Agreement is in effect. 1.12. OCPRC means the Oakland County Parks and Recreation Commission, as established by resolution of the Oakland County Board of Commissioners pursuant to Public Act 261 of 1965, MCL 46.351, et seq. 1.13. Park means the park operated and managed by OCPRC on the Premises. 1.14. Park Fees and Charges means the following fees and charges: (1) equipment/facility rental fees, (2) event program fees, (3) sponsorship of events/programs by third parties, and (4) and all other fees and charges charged and collected by OCPRC associated with the use of the Park. 1.15. Park Revenue means the monies generated from the Park Fees and Charges received by OCPRC and grants, gifts, and donations received by OCPRC or by the City for the Park. 1.16. Premises means the real property that is described and depicted in Exhibit A. By mutual agreement, which shall be codified as an Amendment to this Agreement, the Parties may expand the geographical boundaries of the Premises to include six (6) acres of real property Page 3 of 14 Southfield Oaks Interlocal Partnership Agreement depicted in Exhibit A as the “Driving Range.” 1.17. Transition Period means a period of time commencing on the Effective Date and ending on March 31, 2024, or the date the City Council approves the Park Action Plan (as described in Section 4.7), whichever occurs last. 2. AGREEMENT TERM/PROPERTY DESCRIPTION & TERMINATION. 2.1. Agreement Term. 2.1.1. Initial Term. This Agreement shall commence on the Effective Date and end twenty (20) years from the Effective Date (“Initial Term”). 2.1.2. Renewal Term. On the date the Initial Term ends, this Agreement shall automatically renew, without action of either Party, for twenty (20) years (“Renewal Term”). However, if either Party provides written notice to the other Party, at least one hundred eighty (180) days before the end of the Initial Term, of its desire that the Agreement not renew, then the Agreement shall end on the last day of the Initial Term. 2.1.3. Non-Renewal of Agreement. The non-renewal of this Agreement pursuant to this Section shall not be deemed a termination of this Agreement under Section 2.7. 2.1.4. Continuation of Terms and Conditions. The terms and conditions contained in this Agreement shall not change during the Renewal Term, unless mutually agreed to by the parties in writing. 2.1.5. Approval of Agreement. The approval and terms of this Agreement and any amendments thereto shall be entered in the official minutes of the governing bodies of each Party. An executed copy of this Agreement and any amendments shall be filed by the County Clerk with the Secretary of State. 2.2. Agreement Amendments. All amendments or modifications to this Agreement shall be in writing and approved and filed as set forth in Section 2.1. 2.3. Property Subject to Agreement. The City grants the County use of the Premises for the purposes and according to the terms and conditions set forth herein. 2.4. Use of Premises. On the date the Transition Period ends, OCPRC shall have care, control, and use of the Premises to operate, manage, plan, maintain, and improve the Premises for public recreation activities, as further described and delineated herein, and to provide other recreation activities mutually agreed upon by the Parties. OCRPC shall obtain the City’s prior consent, in writing, to use the Premises for any purpose not described herein, such consent shall be given by the City’s Representative. 2.5. Fee for Use of Premises. The County shall not pay a monetary fee for the use of the Premises. The Parties acknowledge that the services provided by the County during this Agreement are adequate consideration for this Agreement. 2.6. Designation of Park & Name of Park & Park Facilities. During this Agreement, the Premises shall be designated as “Southfield Oaks County Park.” OCPRC may, with consent of the City’s Representative, designate a name for major Park amenities and facilities within the Park. 2.7. Termination/Expiration. 2.7.1. Termination by the City. The City may terminate this Agreement, at any time, if Page 4 of 14 Southfield Oaks Interlocal Partnership Agreement OCPRC is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) OCPRC provided the City with information at any time during this Agreement that was false or fraudulent; or (3) OCPRC materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to OCPRC. 2.7.1.1. Termination by the City in Absence of Default/Breach. If the City terminates this Agreement, in the absence of default or breach by OCPRC, then the City shall reimburse OCPRC the amount of the non- depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC, on the date of the termination notice. 2.7.1.2. Termination by the City for Default/Breach. If the City terminates this Agreement for default or breach by OCPRC, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2. Termination by OCPRC. OCPRC may terminate this, at any time, if the City is notified in writing at least one hundred eighty (180) days prior to the effective date of termination and any one of the following occur: (1) the Premises are no longer being used for the purposes identified in this Agreement; (2) the City provided OCPRC with information, at any time during the Agreement term, that was false or fraudulent; (3) the City materially fails to perform any of its obligations under this Agreement, and such failure is not cured within ninety (90) calendar days after written notice of default to the City. 2.7.2.1. Termination by OCPRC in Absence of Default/Breach. If OCPRC terminates this Agreement in absence of default or breach by the City, then the City does not have to reimburse OCPRC the non-depreciated value of Capital Improvement Projects to the Park paid for by OCPRC. 2.7.2.2. Termination by OCPRC for Default/Breach. If OCPRC terminates this Agreement for default or breach of the City, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC, on the date of the termination notice. 2.7.3. Disposition of Personal Property Upon Expiration/Termination of Agreement. Upon expiration or termination of this Agreement, for any reason, each Party shall retain ownership of personal property purchased by them, unless the Parties agree in writing otherwise. “Personal property” does not include buildings, fixtures, or Capital Improvements as described in Section 4.4. 2.7.4. Condition of Park Upon Expiration/Termination of Agreement. Upon the expiration or termination of this Agreement, OCPRC shall cease all Park management and operation, surrender the Premises to the City, and cooperatively work with the City to transfer Park management and operation. 2.7.5. Payment for Non-Depreciated Capital Improvement Projects Upon Agreement Expiration. If the Agreement is not renewed at the end of the Initial Page 5 of 14 Southfield Oaks Interlocal Partnership Agreement Term for the Renewal Term, then the City shall reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC with non-Coronavirus Local Fiscal Recovery Fund monies, on the date the Agreement expires. Upon the expiration of the Renewal Term, the City shall not reimburse OCPRC the amount of the non-depreciated value of Capital Improvement Projects to the Park, paid for by OCPRC. 3. TRANSITION PERIOD. 3.1. Transition Period. This Agreement includes a Transition Period. During the Transition Period, the Parties shall work cooperatively to facilitate the transfer of Park management and operations to OCPRC. 3.2. Park Information. 3.2.1. Grants & Endowments. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all grant agreements, endowment agreements, or other agreements that impose restrictions and conditions upon the Premises and its use. 3.2.2 Agreements between the City and Third Parties. Within thirty (30) days of the Effective Date, the City shall provide OCPRC copies of all third-party agreements relating to the use, management, or operation of the Premises, if any. OCPRC is not under any obligation to assume any third-party agreements relating to the management or operation of the Premises. 3.3. Rights and Obligations During the Transition Period. 3.3.1. Park Operation and Maintenance During Transition Period. During the Transition Period, the City shall be responsible to operate and to maintain the Park and to pay for all costs associated therewith. 3.3.2. County Right to Access the Premises. During the Transition Period, the County may access the Premises to perform maintenance, restoration, repairs, and improvements to the Premises, mutually agreed to by the Parties in writing. 3.3.3. Premises Inspections. During the Transition Period, the County shall inspect the infrastructure and conditions of the Park, including but not limited to the condition of utilities and their connections, the parking lot, trees, restrooms, playground equipment, trails and pathways, boat launch, and dock. The inspection shall be codified in a document to illustrate the condition of the Premises at the end of the Transition Period. 3.3.4. Park Planning. After the conclusion of the Transition Period, the County shall: (1) assume primary responsibility for Park planning, (2) regularly consult with the City about such planning consistent with the Park Action Plan in Section 4 .7, and (3) organize at least two (2) community forums in the City during the Transition Period to hear suggestions from City residents 3.3.5. Park Programming. During the Transition Period, OCPRC may organize and host mutually agreed upon recreation programs, events, volunteer activities, and other activities. 3.4. Environmental Condition. Page 6 of 14 Southfield Oaks Interlocal Partnership Agreement 3.4.1. Environmental Assessments. During the Transition Period, OCPRC shall examine the Premises and perform a Phase I Environmental Site Assessment (ESA), Phase II ESA, and any additional environmental assessments that OCPRC deems necessary, in its sole discretion and at its sole cost. 3.4.2. Copies of Environmental Assessments. Upon request by the City, OCPRC will provide the City with a copy of the Phase I ESA, Phase II ESA, and any other environmental assessments. OCRPC shall take possession of the Premises subject to the Phase I ESA, the Phase II ESA, and any other environmental assessments performed pursuant to this Section. 3.5. Termination Related to Environmental Assessments. Notwithstanding any other provision, OCPRC may terminate this Agreement prior to the end of the Transition Period, if OCPRC is not satisfied with the condition of the Premises as evidenced by the Phase I ESA, the Phase II ESA or other environmental assessment performed pursuant to this Section. 4. PARK GOVERANCE & OPERATIONS. 4.1. Agreement Administration. The City Administrator or their successor or their written designee is the City’s Agreement Administrator (hereinafter “the City’s Representative”). The OCPRC Director or their successor or their written designee is OCPRC’s Agreement Administrator (hereinafter “OCPRC’s Representative”). Each Party must notify the other of their written designees. 4.2. Disputes. All disputes arising under or relating to the interpretation, performance, or nonperformance of this Agreement involving or affecting the Parties shall first be submitted to the City Representative and the OCRPC Representative for possible resolution. If the City Representative and the OCPRC Representative cannot resolve the dispute, then the Parties shall submit the dispute to the County attorney and City attorney for resolution. If the attorneys cannot resolve the dispute, then the Parties shall submit the dispute to mediation or arbitration. 4.3. Park Management and Operations. Except as otherwise provided by this Agreement, OCPRC shall manage and operate the Park in a manner consistent with other OCPRC Parks, OCPRC policies, the OCPRC 5-Year Parks and Recreation Master Plan (“OCPRC Master Plan”), and the plans and programs set forth and described herein. The OCPRC Master Plan can be found on the OCPRC website and includes the following core values: (a) Diversity, Equity, and Inclusion, (b) Health and Wellness, (c) Environmental Sustainability and Natural Resource Stewardship, and (d) Fiscal Responsibility and Organizational Excellence. OCPRC shall manage and operate the Park with OCPRC staff, volunteers, and contractors. 4.4. Park Improvement Projects. OCPRC shall be responsible to provide and perform (either directly or through third parties) improvements for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. All Capital Improvement Projects shall become an integral part of the Premises and shall be owned by the City, including accounting for depreciation of any Capital Improvement Projects in its financial statements. OCPRC shall provide an annual report on the Capital Improvement Projects completed in the Park to the City’s Representative. If the construction of any Capital Improvement Projects or other Park Page 7 of 14 Southfield Oaks Interlocal Partnership Agreement projects requires temporary use of real property outside the boundaries of the Premises, then the City shall permit the temporary use of such real property at no cost to OCPRC. Such temporary use shall be codified by the Parties in a separate written agreement, which shall be approved by OCPRC on behalf of the County and the City’s Representative on behalf of the City. The terms of the separate written agreement shall be consistent with this Agreement. 4.5. Park Maintenance/Repairs. OCPRC shall be responsible to provide and perform (either directly or through third parties) maintenance and repairs for the Park. This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. 4.6. Park Utilities and Services. OCPRC shall be responsible to provide the utilities and services it deems necessary for the operation of the Park. The provision of and costs for the utilities shall be set forth in the plans and programs set forth and described herein. However, OCPRC shall not authorize or approve any easements or other encumbrances to, on, or across the Park or the Premises unless mutually agreed to by the parties in writing. 4.7. Park Action Plan. By January 15, 2024, OCPRC shall submit a Park Action Plan to the City. The provisions of the Park Action Plan shall reflect the intentions of the City and OCPRC that the Park shall be primarily managed as a nature preserve featuring passive recreational amenities consistent with the surrounding community. OCPRC shall endeavor to incorporate the City’s Recreation Master Plan, Beechwoods Park Master Plan, OCPRC’s Recreation Master Plan and the community engagement utilized in the development of these plans. The Park Action Plan shall be submitted to the OCPRC for approval prior to submittal to the City’s Representative for comments and recommendations. The Park Action Plan shall not be implemented by OCPRC without prior written approval by the City Representative. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the Park Action Plan. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. Notwithstanding any other provision, if the City Representative does not approve the Park Action Plan by March 31, 2024, the County may terminate this Agreement. Such termination shall not be deemed a breach or default of the City. Modifications to the Park Action Plan shall be codified according to the procedure set forth in this Section. 4.8. Park Operations and Management Plan. By January 15, 2024, OCPRC shall create a Park Operations and Management Plan (“POMP”) addressing Park operations, maintenance staff, support, and services, forecasting Park maintenance projects for a five (5) year period and addressing the use of park maintenance facilities. The POMP shall be created pursuant to OCPRC’s current policies and procedures. Once completed, OCPRC shall submit the POMP to the City Representative for comments and recommendations. The City Representative shall submit its comments and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the POMP. OCPRC Representative shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations. The POMP shall not be approved or implemented by OCPRC without prior written approval by the City Representative, which approval shall be in accordance with City policies and procedures. Modifications to the POMP shall be Page 8 of 14 Southfield Oaks Interlocal Partnership Agreement codified according to the procedures set forth in this Section. 4.9. Park Capital Improvement Plan. By January 15, 2024, OCPRC shall create a Park Capital Improvement Plan (“CIP”) forecasting Capital Improvement Projects for a five (5) year period. The CIP shall be created pursuant to OCPRC’s current policies and procedures and shall be included in OCPRC’s annual CIP. Once completed, OCPRC shall submit the CIP, applicable to the Park, to the City Representative for comments and recommendations. The Park Capital Improvement Plan shall not be approved or implemented by OCPRC without prior written approval by the City Representative. The City Representative shall submit its comments and recommendations to the OCPRC Representative within forty-five (45) Days of receipt of the CIP. OCPRC shall review and consider the City Representative’s comments and recommendations and shall endeavor to address all comments and recommendations; however, OCPRC is not obligated to incorporate such comments and recommendations into the CIP. After receiving the City Representative’s written approval of the CIP, OCPRC shall commence to have the CIP adopted and implemented pursuant to its policies and procedures. Modifications to the CIP shall be codified according to the procedure set forth in this Section. 4.10. Park Access/Parking. 4.10.1. OCPRC shall be responsible to determine how Park patrons will access the Park (ingress to and egress from the Park). This responsibility and the costs associated therewith shall be addressed in the plans and programs set forth and described herein. 4.10.2. The City Council and/or City Planning Commission (as required by City Charter or state law), its sole discretion, on or before March 31, 2024, may authorize the construction of the following park improvement projects meant to jointly serve the areas operated and managed by the City and OCPRC: (1) parking lot addition (up to 65 spaces), (2) a four season restroom facility, (3) pedestrian walkways connecting to the OCPRC managed area, and (4) a playground. The City shall be responsible to construct, maintain, repair, and keep operational the Park Access Improvements and maintain vehicular and pedestrian access to and parking for the Park. If conceptual plans and funding for the Park Access Improvements are approved by City Council and/or City Planning Commission (as required by City Charter or state law) on or before March 31, 2024 and if conceptual plans are approved OCPRC on or before March 31. 2024, then OCPRC shall reimburse the City for construction of the Park Access Improvements as set forth in Section 5.2. 4.10.3. If City Council and/or City Planning Commission (as required by City Charter or state law) does not approve conceptual plans and funding for the Park Access Improvement on or before March 31, 2024 and OCPRC does not approve conceptual plans for the Park Access Improvements on or before March 31, 2024, then: (1) OCPRC’s obligation contained in Section 5.2 is eliminated, (2) the City shall have no right for reimbursements pursuant to Section 5.2, and (3) OCPRC may construct a new entrance and parking lot within the Premises and Park with the funds allocated in Section 5.2. 4.10.4. In no event, shall any resident of the City incur any fee or charge for entering the Park or Premises or for parking their vehicle in or on the Park or Premises. Page 9 of 14 Southfield Oaks Interlocal Partnership Agreement 4.11. Endangered Species. OCPRC acknowledges that the Premises or portions thereof may be subject to restrictions or closures, if endangered species are present. 4.12. Park Security. Security for the Park shall be provided by the City solely at its expense, except for the enforcement of Park Rules. 4.13. Park Rules. During this Agreement, the Park and Premises shall be subject to OCPRC Rules and Regulations and OCPRC policies and procedures, except as otherwise provided by this Agreement. 4.14. Signs. OCPRC shall be responsible for and is permitted to erect signs to identify the Park and features/structures located therein and to erect other signs that are typical and/or necessary at a public park of this nature. 4.15. Volunteers. OCPRC will use volunteers at the Park in various capacities, including existing volunteers and volunteer groups. All volunteers providing volunteer service at the Park shall become part of OCPRC’s volunteer program. 4.16. Sponsorship of Events/Programs at Park by Third Parties. Without approval from the City, OCPRC may solicit or accept sponsorship of events/programs at the Park by third- parties, pursuant to OCPRC’s policies and procedures and notice to the City. 4.17. Use of Park by Third Parties. Notwithstanding any other provision in this Agreement, OCRPC may license use of the Park to third parties for events or programs, without approval from and notification to the City. OCPRC shall allow such use via written agreement with the third party, pursuant to OCPRC’s policies and procedures. To avoid scheduling conflicts at the Park, all third parties desiring to use the Park for events or programs shall schedule such use through OCPRC. The written agreement for use of the Park by third parties shall also include the City as an indemnified party and additional insured as well, if insurance is required. 4.18. Use of Park by the City. The City may use the Park for City-sponsored events or programs at no cost, charge, or fee, if such use does not conflict with scheduled events or programs. To avoid scheduling conflicts at the Park, the City shall reserve use of the Park for its events or programs, through OCPRC. The City shall be responsible for all costs associated with the setup, operation, and cleanup of such events or programs. 5. PARK FINANCES. 5.1. Initial OCPRC Investment. The County shall make an initial investment of, not less than Two Million ($2,000,000) dollars, for Park operations, management, planning, maintenance, and improvements (“Initial Park Investment”). 5.2. Payment for the Park Access Improvements. OCPRC shall reimburse the City, the lesser of the following: (1) One Million Dollars ($1,000,000.00) or (2) fifty percent (50%) of the actual costs for the construction of the Park Access Improvements (“Park Access Fee”).OCPRC shall pay fifty percent (50%) of the Park Access Fee within ten (10) Days of approval of the Park Access Improvements (as set forth in Section 4.10) and the remaining fifty percent (50%) shall be paid by OCPRC to the City upon completion of the Park Access Improvements. OCPRC’s obligation to pay the Park Access Fee shall terminate: (1) if the Park Access Improvements are not approved (as set forth in Section 4.10) by March 31, 2024, or (2) if construction of the Park Access Improvements is not complete by December 31, 2026. Page 10 of 14 Southfield Oaks Interlocal Partnership Agreement 5.3. City Park Improvement Grant. Pursuant to a separate grant agreement executed by the Parties, the County shall provide a grant of five hundred thousand dollars ($500,000.00) of Coronavirus Local Fiscal Recovery Fund monies to be spent pursuant to such grant agreement. 5.4. Establishment of Park Fees & Charges. OCPRC shall establish all Park Fees and Charges at the Park. The Park Fees and Charges shall be created, adopted, and implemented pursuant to OCPRC’s current policies and procedures. Notwithstanding any other provision in this Agreement, at no time shall City Residents and Oakland County Residents be charged a fee for entry into the Park or the Premises or for parking at the Park or on the Premises. 5.5. Park Revenue. Subject to applicable law, all Park Revenue shall be paid to OCPRC and shall be deemed OCPRC’s. OCPRC shall record the monies of all Park Revenue according to generally accepted accounting principles and in a manner similar to how OCPRC records other revenue it collects and receives. 5.6. Annual Accounting and Audits. OCPRC shall provide the City with an annual accounting of Park Revenue consistent with OCPRC’s policies and procedures. The City has the right to annually review and audit OCPRC’s records related to Park Revenue. 5.7. Park Grants. 5.7.1. Existing Grants. The Parties shall identify and comply with any existing grant obligations and requirements associated with the Park. 5.7.2. Future Grants. The Parties shall use their best efforts to work together to secure grant funding for Park expansion, development, improvements, operation, and maintenance. OCPRC shall be responsible for applying for and managing grants related to the Park. 6. ASSURANCES/LIABILITY/INSURANCE. 6.1. Title to Premises. The City warrants that it has fee simple title to the Premises and the authority to enter into this Agreement. The City, at its sole expense, shall defend (including payment of attorney fees) OCPRC against any Claim challenging the City’s right to execute this Agreement or OCPRC’s use of the Premises as set forth herein. 6.2. Liability for Claims. Except as otherwise provided herein, each Party shall be responsible for any Claims made against that Party by a third-party and for the acts or omissions of its employees, volunteers, officers, or officials arising under or related to this Agreement. 6.3. Liability for Claims Prior to the Agreement Effective Date. The City shall be solely responsible for and shall defend (including payment of attorney fees) OCPRC against, at the City’s sole expense, any Claim that occurred prior to the Effective Date or that was incurred but not reported prior to the Effective Date. 6.4. Liability for Environmental Matters. Notwithstanding any other provision, OCRPC shall not be responsible to perform or pay for remediation or clean-up of any environmental contamination on or around the Premises, which existed on the Premises prior to the Effective Date and/or discovered by the Phase I ESA, Phase II ESA, or any other environmental assessments performed pursuant to this Section 3. 6.5. Legal Representation. Except as provided herein, each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments Page 11 of 14 Southfield Oaks Interlocal Partnership Agreement and attorney fees, for any Claim that may arise from the performance of this Agreement. 6.6. Responsibility for Costs/Fines/Fees. Each Party shall be solely responsible for all costs, fines, and fees associated with any acts or omissions by its employees, volunteers, officers, or officials arising under or related to this Agreement. 6.7. No Indemnification/Reimbursement. Except as otherwise provided for in this Agreement, neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. 6.8. Governmental Function/Reservation of Rights. Performance of this Agreement is a governmental function and government service. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 6.9. Limitation of Liability. In no event shall either Party be liable to the other Party or any other person, for any consequential, incidental, direct, indirect, special, and punitive or other damages arising out of this Agreement. 6.10. Insurance. 6.10.1. Except for the insurance set forth in Section 6.10.2 and Section 6.10.3, this Agreement does not require either Party to obtain insurance to cover loss exposures associated with this Agreement and the Park. Each Party is solely responsible to determine whether it will obtain insurance, and in what amounts, to cover loss exposures associated with this Agreement and the Park. 6.10.2. If a Party purchases a special event insurance policy for use the Premises, for whatever reason, then the Party shall name the other Party and its boards, commissions, elected and appointed officers/officials, employees, and volunteers as “additional insureds” on such policy. 6.10.3. The City, at its sole cost, shall obtain real property insurance for existing buildings and structures located on the Premises and for any future buildings and structures located on the Premises whether built by the City or OCPRC. If a building or structure that is covered by the City’s real property insurance is damaged or destroyed, OCPRC shall repair or replace the building or structure and the City shall reimburse OCPRC for all costs associated with the repair or replacement of such building or structure. OCPRC shall invoice the City for the costs of the repair or replacement and the City shall pay such invoice within thirty (30) calendar Days. 6.11. Waste. OCPRC shall not commit or allow to be committed any waste or nuisance on the Premises and will not use, or allow the Premises to be used, for any unlawful purpose. 6.12. Compliance with Laws. 6.12.1. OCPRC shall comply with all applicable federal, state, or local laws, regulations, rules, and ordinances related to the operation, management, planning, maintenance, and improvement of the Premises and Park. OCPRC shall obtain any necessary permits regarding its use of the Premises. Page 12 of 14 Southfield Oaks Interlocal Partnership Agreement 6.12.2. OCPRC acknowledges that any violations of the federal, state, or local regulations or convictions of any resource violations may be considered a default by OCPRC and the City may terminate this Agreement, as provided herein. 6.12.3. The Parties acknowledge that the Initial Park Investment are monies from the Coronavirus Local Fiscal Recovery Fund allocated to the County pursuant to the American Rescue Plan Act of 2021. The County has determined that the work to be performed with the Initial Park Investment are government services that fit into the loss revenue eligible use category under the Department of Treasury Final Rule implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan of 2021. 31 CFR §35.6(d) (2023). 6.13. Authorization. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7. GENERAL TERMS AND CONDITIONS. 7.1. No Interest in Premises. Through this Agreement, OCPRC shall have no title interest in and/or to the Premises or any portion thereof and has not, does not, and will not claim any such title or any easement over the Premises. 7.2. Delegation or Assignment. Neither Party shall delegate or assign any obligations or rights under this Agreement without the prior written consent of the other Party. For purposes of this Section, consent for the County shall be given by the OCPRC Director or his/her successor and consent for the City shall be given by the City Representative. 7.3. No Employee-Employer Relationship. Nothing in this Agreement shall be construed as creating an employer-employee relationship between County and the City. 7.4. No Third-Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right in favor of any other person or entity. 7.5. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 7.6. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 7.7. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall Page 13 of 14 Southfield Oaks Interlocal Partnership Agreement not be interpreted or be considered as part of this Agreement. Any use of the singular or plural, any reference to gender, and any use of the nominative, objective or possessive case in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 7.8. Force Majeure. Notwithstanding any other term or provision of this Agreement, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, floods, fire, explosion, vandalism, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, other labor difficulties, or any law, order, regulation, direction, action, or request of the United States government or of any other government. Reasonable notice shall be given to the affected Party of any such event. 7.9. Notices. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (i) the date of actual receipt; (ii) the next business day when notice is sent express delivery service or personal delivery; or (iii) three days after mailing certified U.S. mail. 7.9.1. If Notice is sent to County, it shall be addressed and sent to: OCPRC Director, 2800 Watkins Lake Road, Waterford, Michigan 48328 and the Chairperson of the Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan 48341. 7.9.2. If Notice is sent to the City, it shall be addressed and sent to City of Southfield Parks and Recreation Director, with copy to the City Clerk’s Office 26000 Evergreen Road, Southfield MI 48076 7.9.3. Either Party may change the individual to whom Notice is sent and/or the mailing address by notifying the other Party in writing of the change. 7.10. Governing Law/Consent To Jurisdiction And Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. 7.11. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original agreement, but all of which together shall constitute one Agreement. Copies (photo, fax, or electronic) of signatures to this Agreement will be deemed originals and may be relied on to the same extent as originals. 7.12. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties regarding the maintenance, operation, and management of the Park and the Premises. This Agreement supersede all other oral or written agreements between the Parties regarding that subject matter. The language of this Agreement shall be construed Page 14 of 14 Southfield Oaks Interlocal Partnership Agreement as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, ______________________________________has been authorized by a resolution of the City, to execute this Agreement. EXECUTED: ____________________________________ DATE:______________ WITNESSED:_____________________________________ DATE:______________ IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners, has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement. EXECUTED: ____________________________________ DATE: ______________ David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: _____________________________________ DATE: _______________ EXECUTED: ____________________________________ DATE: ______________ Gary McGillivray, Chairperson Oakland County Parks and Recreation Commission WITNESSED: _____________________________________ DATE: _______________ Aerial and Boundary N.T.S Driving Range Beech Road 9 M i l e R o a d Rec Center +/- 300’ (between lease line and ex. netting +/- 39 Acres Potential Lease Line City of Southfi eld Beech Woods Park - Phase 1 October 23, 2023 EEXHIBIT A Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Administration From: Chris Ward, Director Subject: Grant Agreement with the City of Southfield for the Beech Woods Park Playground Project (ARPA) INTRODUCTION AND HISTORY The Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) allocated $500,000 in American Rescue Plan Act Local Fiscal Recovery Funds (LFRF) for the City of Southfield for a grant to support local park capital improvements. The City has applied to receive this grant funding for the purpose of constructing a new playground at Beech Woods Park. The project will include “new play equipment, safety surfacing, seating, and other dynamic elements for a vibrant and attractive play area”. Under the terms of the grant agreement, the City will be responsible for completing the projects within the requirements of the ARPA guidelines and will be open to public use by December 31, 2026. 50% of the grant funds will be disbursed following execution of the agreement and the remaining 50% will be disbursed upon project completion. RECOMMEND MOTION Move to recommend to the Board of Commissioners approval of the Grant Agreement with the City of Southfield for the Beech Woods Park Playground Project RETURN TO AGENDA Page 1 of 7 This Agreement is between the City of Southfield (hereinafter “Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”). Introduction A. On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law. Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603, establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was allocated $244,270,949.00 in LFRF monies. B. The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role that parks, trails, and natural spaces play in supporting mental and physical health. C. The United States Department of Treasury issued the Final Rule on April 1, 2022 and other guidance for qualified uses of LFRF monies. Those qualified uses include park improvements that serve residents and communities that were disproportionately impacted by the negative effects of the COVID-19 Pandemic. Oakland County has determined that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under ARPA. D. The revenue loss eligible use category provides recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue due to the pandemic. E. Accordingly, the Oakland County Board of Commissioners appropriated 15 million dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by OCPRC. F. The Plan is a comprehensive approach, using LFRF monies, to fund park improvements in areas disproportionally impacted by the COVID 19 pandemic. G. Part of the Plan includes a one-time park improvement grant for Grantee. In consideration of the mutual promises, obligations, representations, and assurance in this Agreement, the Parties agree to the following: Project Title (“Project”—which is described in Exhibit A): Beech Woods Playground and Shade Structure Grant Amount (“Grant Amount”): $500,000 Local Match Amount (“Match Amount”): Not Applicable—No local match required Total Project Amount: $625,000 Healthy Communities Park and Outdoor Recreation Investment Plan Grant Agreement Page 2 of 7 Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the Agreement] End Date: December 31, 2026 By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: ___________________________________________ Name: Date Title: ___________________________________________ Name: Date Title: County of Oakland: ___________________________________________ David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: ___________________________________________ Gary McGillivray, Chairperson Date Oakland County Parks and Recreation Commission 1. Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact Page 3 of 7 2.1.1. Organization: Southfield Parks and Recreation Department 2.1.2. Name/Title: Terry Fields, Parks and Recreation Director 2.1.3. Address: 26000 Evergreen Road, Southfield, MI 48076 2.1.4. Telephone Number: (248) 796-4617 2.1.5. E-Mail Address: tfields@cityofsouthfield.com 2.2. OCPRC Contact 2.2.1. Name/Title: Donna Folland / Chief – Planning and Resource Development 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-736-9087 2.2.4. E-Mail Address: follandd@oakgov.com 3. Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee shall complete the Project and expend the Grant Amount within the Project Period. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation on forms provided by OCPRC, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. 5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCRPC. 5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project described in Exhibit A. Page 4 of 7 5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement, including but not limited to, construction of the Project according to the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and rules. 6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this Agreement. 6.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 6.4. Grantee shall have control of the real property upon which the Project is located through fee simple title, lease, or other recorded interest or have written permission from the owner of such real property to complete the Project. 6.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 6.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.8. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. Page 5 of 7 6.9. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.10. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.11. Grantee shall be solely responsible for the operation, maintenance, and repair of the Project subject to this Agreement. 6.12. Grantee shall expend the entire Grant Amount under this Agreement by the Agreement End Date. Any portion of the Grant Amount not used by that date must be returned to OCPRC. 6.13. All records related to the Project must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 6.14. Grantee shall install a sign at the Project site stating that the Project or a portion of the Project was paid for with monies provided by Oakland County and OCPRC. OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the Project site for a minimum of five (5) years. 7. Liability. 7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project, involves associated Project activities, or that involves title, ownership, or other rights to the real property upon which the Project is located. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental service and function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity of either Party. 8. Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self- insurance for construction and/or operation of the Project. Page 6 of 7 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 10. Termination. 10.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 10.1.1. Terminate this Agreement; 10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects with OCPRC until the violation is resolved to the satisfaction of OCRPC; 10.1.3. Withhold action on all pending and future grant applications submitted by Grantee to OCPRC; 10.1.4. Require repayment of grant funds already paid to Grantee under this Agreement; and/or 10.1.5. Require specific performance of the Agreement. 10.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 11. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. 13. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 14. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 15. Changes/Amendments. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 7 of 7 16. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. 17. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 18. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile or electronic copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 19. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the Parties other than are herein set forth. In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and RecreaƟon Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recreaƟonal spaces. Within this OCPR Healthy CommuniƟes Park and Outdoor RecreaƟon Investment Plan Grant Program, funds have been allocated for grants to communiƟes idenƟfied by the Oakland County Board of Commissioners for local park and outdoor recreaƟon projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy CommuniƟes Grant Steps Complete grant project descripƟon form – will be aƩached to Grant Agreement as Exhibit A Execute Grant Agreement by City and Oakland County) Release of grant funds to community (50% Upon execuƟon of grant agreement and 50% upon Project compleƟon) Schedule quarterly status reports July 31, 2026 – Deadline to submit final report to OCPR December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I. Applicant InformaƟon Project Title: Beech Woods Playground and Shade Structure Oakland County City, Village, or Township Name: City of Southfield Name of Primary Grant Contact: Terry Fields Primary Contact Phone: (248) 796-4617 Primary Contact Email: ƞields@cityofsouthfield.com Exhibit A Healthy CommuniƟes Park and Outdoor RecreaƟon Investment Plan Grant Project DescripƟon II. Financial InformaƟon Total Project Budget: $ 625,000 OCPR Healthy CommuniƟes Grant: $ 500,000 Remaining Project Budget: $ 125,000 Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy CommuniƟes Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy CommuniƟes Grant $ 500,000 Other source: Southfield Parks & RecreaƟon Budget (FY 2023-24) $ 125,000 $ Total Project Budget $ 625,000 Detail Scope: In the table below, indicate scope items for the project, including any conƟngency and design fees and esƟmated costs. Scope Item QuanƟty Amount Playground and Shade Structure 1 $ 625,000 $ $ Total Project Budget $ 625,000 III. Project DescripƟon 1. Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and RecreaƟon Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applicaƟon PDF document. (100 word maximum) a. InstallaƟon of a playground in this locaƟon is idenƟfied in the July 20, 2021 Beech Woods Master Plan presentaƟon. hƩps://www.cityofsouthfield.com/sites/default/files/2021- 08/2021-0730-master-plan-presentaƟon.pdf b. ImplementaƟon of the Beech Woods Master Plan is listed as an acƟon item in the Southfield Parks and RecreaƟon Master Plan 2022-2026. hƩps://www.cityofsouthfield.com/sites/default/files/2022- 03/FINAL_Southfield_plan.pdf 2. Describe the physical locaƟon of the proposed project and ownership of the property. (100 words max). Beech Woods Park, 22200 Beech Rd, Southfield, MI 48033 3. Describe the project design and why it was chosen. (250 words max). The Beech Woods Park design is thoughtfully crafted to offer an array of amenities that will enrich the lives of its residents. Among its features, the park includes a newly constructed parking lot to ensure convenient access for visitors. The centerpiece of the park is an inclusive play area and playground, designed to provide a safe and engaging environment for children of all abilities. This inclusive approach promotes social interaction and enables children to develop valuable friendships while playing together. To further enhance the park's appeal, a spacious picnic shelter is incorporated into the design. This shelter serves as a versatile space that can accommodate various events, from small family gatherings to larger community celebrations. It provides ample room for hosting parties, reunions, and other social gatherings, fostering a sense of togetherness and strengthening community bonds. In addition to the play area and picnic shelter, Beech Woods Park offers well-maintained walking paths that wind through its natural beauty. These paths provide opportunities for residents to immerse themselves in nature, enjoy leisurely strolls, and engage in physical activity while appreciating the tranquility of the surroundings. The park's commitment to promoting an active and healthy lifestyle is further reinforced by the inclusion of a four-season restroom facility, ensuring the comfort and convenience of park visitors year-round. 4. Does the project posiƟvely impact equity and jusƟce and/or provide parks and recreaƟon services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max). The emphasis on fostering interacƟons and forming new friendships within the park further contributes to equity and jusƟce. By creaƟng a welcoming environment that encourages social engagement, Beech Woods Park helps to build a sense of belonging and promotes social cohesion within the community. This is parƟcularly important for marginalized groups who may face social isolaƟon or limited opportuniƟes for connecƟon. 5. Does the project consider sustainable design/construcƟon pracƟces and help build community resilience and adaptaƟon to climate change? If so, please summarize here. (250 words max). The Beechwoods Park design incorporate sustainable pracƟces that contribute to community resilience and help adapt to climate change. Here are a few key items: A. Sustainable Materials: The goal for the design is to call for sustainable and locally sourced materials whenever possible during construcƟon. This reduces the carbon footprint associated with transportaƟon and supports the local economy. B. NaƟve Landscaping: The design will strive to incorporate naƟve plant species in the park's landscaping. NaƟve plants are adapted to the local climate and require less water, ferƟlizer, and maintenance. They also support local ecosystems, aƩract pollinators, and contribute to biodiversity conservaƟon. C. Climate-Resilient Design: The design will consider the long-term impacts of climate change when designing park infrastructure. This may involve incorporaƟng features like shade structures, heat-resistant materials, and resilient landscaping that can withstand extreme weather events such as heatwaves, heavy rainfall, or drought. 6. Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max). The Beechwoods Park design promotes physical health by offering opportuniƟes for physical acƟvity and exercise, regardless of age or ability by providing an inclusive play area/playground and well-designed walking paths/ jogging trails that provide spaces where individuals can engage in various physical acƟviƟes, improving cardiovascular health, strength, and overall fitness levels. These ameniƟes will be wheelchair-friendly paths and inclusive play areas, ensure that individuals of all abiliƟes can parƟcipate in physical recreaƟon. The designated green spaces will have a posiƟve impact on mental well-being, reducing feelings of anxiety, depression, stress, and contribuƟng to improved mental health for individuals of all backgrounds. The incorporated spaces will assist with organized acƟviƟes, group exercises, or casual gatherings, parks facilitate social engagement and create opportuniƟes for community members to connect with one another, promoƟng a sense of belonging and social and community cohesion. Wheelchair accessibility, ADA-compliant faciliƟes, mulƟ-generaƟonal play areas, and spaces that cater to diverse cultural and recreaƟonal preferences will also be incorporated into the park design. 7. Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) The managed maintenance long-term will mirror our current management standards which includes: - Power washing equipment seasonally and as needed - Bi-weekly inspecƟons and/or repairs of playground equipment - Mulching on the grounds as prescribed - Weed preventaƟve as necessary - Shade structure included in inspecƟons and would be removed seasonally if prescribed 8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max). The park project aims to ensure accessibility for individuals with disabiliƟes by uƟlizing: A. Accessible Pathways: The park will have well-maintained pathways that are wide enough to accommodate wheelchairs and mobility devices. The surfaces will be smooth and level, with minimal slopes, to ensure easy navigaƟon for individuals with mobility challenges. B. Inclusive Play Areas: The park will feature inclusive play areas designed to accommodate children of all abiliƟes including wheelchair-accessible play structures, sensory play elements, and ground-level acƟviƟes to provide a range of play opƟons for children with diverse needs. C. Accessible FaciliƟes: Restrooms and picnic areas within the park will be designed to meet ADA requirements including wide doorways, accessible parking spaces, properly posiƟoned grab bars, and sinks/countertops at accessible heights. AddiƟonally, the park project will incorporate Universal Design principles that aim to create environments accessible and usable by people of all ages, sizes, and abiliƟes including: A. Flexibility and Adaptability: The park's design will allow for flexibility and adaptability to accommodate diverse user needs. This may include adjustable seaƟng opƟons, modular play elements, and adaptable spaces that can be modified to meet changing requirements. B. Sensory ConsideraƟons: The park will incorporate sensory elements to cater to individuals with sensory sensiƟviƟes or impairments that include quiet areas and materials with varied textures and colors. C. Social Inclusion: Spaces within the park will be designed to foster social interacƟon and inclusion. This can involve creaƟng gathering areas and seaƟng arrangements that promote engagement and connecƟon among park visitors. IV. AƩachments 1. Project locaƟon map 2. Site plan 3. Concept images Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact InformaƟon: Donna Folland Chief – Planning and Resource Development (248) 736-9087 follandd@oakgov.com AƩachment 1 – Project LocaƟon Map AƩachment 2 – Site Plan AƩachment 3 – Concept Images Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1. Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a. GRANTEE UNIQUE ENTITY IDENTIFIER: FD51FZFMEDP8 b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d. FEDERAL AWARD DATE: May 28, 2021 e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2. Grantee Affirmations: a. Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b. Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c. Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 04 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 OCPR Commission Meeting - 2:00 p.m.OCPR Commission Budget Study Session - 2:00 p.m. OCPR Commission Meeting (Off-site: 4H Fair) - 2:00 p.m.Executive Committee Meeting - 1:00 p.m. OCPR Commission Meeting (Off-site: Glen Oaks) - 2:00 p.m.County Holidays 20 2 4 2024 Oakland County Parks & Recreation Commission Meeting Schedule JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 10/27/2023 RETURN TO AGENDA Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: November 1, 2023 Re: November Environmental Sustainability Report The Environmental Sustainability Committee met on October 6th and discussed new draft sustainability standards, parks draft environmental conditions response, and ongoing implementation of the OCPR staff Green Team. The November Sustainability Scorecard is below along with a reminder of the evaluation system. 1.Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2.Environmentally sustainable options were considered for this project and some of the options were integrated. 3.Environmentally sustainable options were considered for this project but were not feasible. 4.Sustainable options were neither considered nor integrated into this project. 5.Sustainability options are not relevant for this item. REGULAR AGENDA: Environmental Sustainability Score 1 Lyon Oaks Healthy Communities Park Improvements 5 2 Preliminary Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan 5 3 FY2024 Capital Equipment Purchase - Addison Oaks Heated Holding Cabinet 4 4 Interlocal Partnership Agreement for Park Operations with the City of Southfield (ARPA) 5 5 Grant Agreement with the City of Southfield for Playground Project (ARPA) 5 6 2024 Parks Commission Calendar 5 RETURN TO AGENDA 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Memo To: Parks and Recreation Commission From: Chris Ward Date: October 27, 2023 Re: November Director’s Report Red Oaks Golf Course Irrigation The high cost of utilizing public water for irrigation at the Red Oaks Golf Course is the most significant barrier to achieving financially self-sustaining operations. Staff have followed up on the direction of the Commission to explore potential solutions to reduce our public water usage and costs. The City of Madison Heights indicated a willingness to consider making a change/exception to their rules if we had evidence that a well would be feasible on the site. The city has been clear that separation of sewer and water metering/charges is not an option. We consulted with an expert hydrologist who has recommended that we not move forward with well exploration due to the low probability of success. Staff developed a conceptual stormwater re-use plan in 2013 with a project budget estimate of $1 million. This plan could be revisited with updated budget estimates if the Commission has an interest in pursuing alternative solutions. ORV Park Grant Oakland County Parks has been awarded a FY2024 grant from the DNR’s Off Road Vehicle Trail Improvement Program for $199,000 for the installation of two prefabricated restrooms at Holly Oaks ORV Park. This will allow us to place one at the entrance/parking lot, and one towards the back of the park. There is no match requirement for this grant, which is the same grant we’ve gotten for other improvements at the ORV Park for the past 4 years. The grant award will go to the BOC for approval in November. Invasive Species Grant Parks staff are preparing an application to the FY2024 Michigan Invasive Species Grant Program (MISGP) through the DNR requesting $63,800 to support the monitoring and treatment of invasive species within Oakland County. RETURN TO AGENDA Non-Lethal Deer Management Strategy Resolution At your September meeting, the Commission discussed the possibility of considering a resolution calling upon the Michigan DNR to authorize non-lethal deer management strategies. In the process of researching this issue I have become aware of the extensive work on this issue already underway by the Urban Deer Coalition organized in our region. This group includes the Oakland County communities of Farmington, Farmington Hills, West Bloomfield, Auburn Hills, Beverly Hills, Birmingham, Franklin, Rochester Hills, and Southfield and has expanded to include municipalities in neighboring counties. The Deer Coalition partnered with SEMCOG to launch a survey of public opinion in 2021 regarding public perceptions of the impact of deer and management strategies for population control. Ultimately, the goal of this coalition is to develop an effective deer management strategy for our region and advocate for greater state resources to address this issue. It is my recommendation that Oakland County Parks support and participate in this coalition rather than taking independent action which could serve to undermine their efforts. Homelessness Proposal Parks staff were approached by a member of the County Commission recently to discuss the feasibility of utilizing cabins located at our two major campgrounds as a temporary housing solution for individuals experiencing homelessness. The Commissioner’s proposal would mark a significant departure from our recreational mission/focus and past practices. Our efforts in this area have been limited to intervening if we become aware a guest is in need by linking them with government and non-profit programs and services. I am seeking your input if you wish staff to explore this issue further with the Commissioner. NRPA Presentation Oakland County Parks were well represented at the recent National Recreation and Parks Association (NRPA) Conference in Dallas. DEI Coordinator Zach Zuchowicz served as a presenter of a conference session titled "Beyond Rainbow Washing: Intentionally Cultivating an LGBTQ+ Inclusive Workplace" with over 80 participants. 1 Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Summary Update: November 1, 2023 Director’s Report In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces in areas that have been impacted by COVID. Iden�fied projects include improvements to Oakland County Parks – Catalpa Oaks, Lyon Oaks, Red Oaks, and Waterford Oaks; long-term local partnerships that enhance parks and expand the OCPR park system –Beech Woods Park in Southfield, Hawthorne Park in Pon�ac, and Shepherd Park in Oak Park; as well as park improvement capital grants and partnerships with local communi�es – Hazel Park, Royal Oak Township, Oak Park, Pon�ac, and Southfield. TIMELINE – ALL PROJECTS 2023 – Develop and execute agreements with partner communi�es; commence design and public engagement; develop of park ac�on plans in partnership with local communi�es. o June 2023 – Through Oakland County Purchasing, OCPR staff sought park design/engineering professionals for the approved Healthy Communi�es Park and Outdoor Recrea�on Investment Plan projects. o September 2023 – Staff recommended contract awards to the following three firms and their assignment to projects as follows: PEA Group (Auburn Hills, MI) – Includes Russel Design Studio • Red Oaks Nature Preserve • Catalpa Oaks DLZ Michigan Inc. (Waterford, MI) – Subconsultant: Insite Design Studio • Pon�ac Oaks • Waterford Oaks Wade Trim (Detroit, MI) – Subconsultant: livingLAB • Ambassador Park (future part of Red Oaks) • Shepherd Park (future Oak Park Woods) Fall 2023 – Contracts will be used to complete various scope items throughout the design/engineering, public engagement, and construc�on phases of the projects. Design kick-off mee�ngs were held in September and October. 2024 – Design, public engagement, and construc�on – all contracts must be in place and monies obligated by December 31, 2024. 2025 – Construc�on 2026 – Construc�on – all projects must be complete by December 31, 2026. CHARTER TOWNSHIP OF ROYAL OAK Replace the existing playground with an accessible playground at Mack-Rowe Park. Provide ongoing planning support for continued improvements at Mack-Rowe Park. LICENSE AGREEMENT for playground replacement project. o Approved and fully executed May 11, 2023. o Public engagement at Juneteenth celebra�on on June 17, 2023. o Playground vendor contract awarded to Miracle. 2 o Public engagement open house held at Mack-Rowe Park on July 26, 2023 with residents par�cipa�ng in selec�on of playground colors and features. o Environmental site assessments: Phase I ESA on file September 26, 2023, with addi�onal inves�ga�on recommended due to evidence of soil disturbance seen in aerial photographs from the 1970s. Phase II ESA has been ordered. o Playground equipment has been delivered and is being stored at Red Oaks Water Park. Construc�on could s�ll occur in November 2023. CITY OF HAZEL PARK Replace the existing playground with an accessible playground at Green Acres Park. Provide planning support to developing park standards and wayfinding for pocket parks throughout the City. Provide a grant to partially fund improvements to the Hazel Park Community Center, which will incorporate a future leased OCPR South Oakland Recreation Office. LICENSE AGREEMENT for playground replacement and pocket park plan. o Approved and fully executed May 11, 2023. o Playground vendor contract awarded to Miracle. o Public engagement open house held at Hazel Park Community Center on July 25, 2023 with residents par�cipa�ng in selec�on of playground colors and features. o Playground construc�on expected Fall 2023. o Pocket park plan development expected Spring 2024. GRANT AGREEMENT for Community Center improvements. o Approved and fully executed August 21, 2023. o Hazel Park invoice/request for 50% grant funds has been submited to OC Fiscal Services. LEASE AGREEMENT for OCPR South Oakland Recrea�on Office. o Prepara�on pending. CITY OF MADISON HEIGHTS The addition of Ambassador Park to Red Oaks will provide opportunities with land that is not located over G.W. Kuhn Drain and could support new infrastructure, including green restrooms. Make improvements to the Nature Center and Ambassador Park that improve access and quality of experience for community members. Ambassador Park to focus on senior-friendly intergenerational amenities and features that will be dedicated as the Gary McGillivray Play Garden. The play garden may include frequent benches along the walking path, stationary chess, and ping-pong tables, and play features where children can play alongside older adults. Develop nature education teaching pavilion and other improvements at the Nature Center. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Red Oaks Nature Center and Ambassador Park; cease maintenance agreement for Soccer Complex. o Approved and fully executed August 7, 2023 o Title Search Ambassador Park on file March 29, 2023 Nature Center on file July 18, 2023 o Boundary surveys Ambassador Park on file August 1, 2023 Nature Center on file August 25, 2023 3 o Ambassador Park Environmental Condi�on Phase I ESA on file May 24, 2023, with recommenda�ons for inves�ga�on into former landfill sites in vicinity. Phase II ESA on file August 2, 2023, determined property is a facility due to exceedance of lead in subsurface sample. Baseline Environmental Assessment (BEA) and Due Care Plan (DCP) have been ordered and will provide a plan for safe use of the property and protec�on of the public. o Nature Center Environmental Condi�on Phase I ESA on file September 27, 2023, with recommenda�ons for further inves�ga�on due to proximity to former incinerator. Phase II ESA has been ordered. o Community engagement survey and open houses were conducted in September. o Park Ac�on Plan is complete and has been reviewed by city staff. Expected approval dates are: Parks Commission preliminary approval on November 1, 2023 Madison Heights City Council approval in November. Parks Commission final approval December 6, 2023 CITY OF OAK PARK Develop an open space gateway with accessible trails, seating and gathering areas, and the installation of a nature-themed playground. Updates to existing pavilions and restrooms are under consideration. Provide a grant for municipal park improvements. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of David H. Shepherd Park o Approved and fully executed August 8, 2023. o Title search on file March 29, 2023. o Boundary survey on file June 23, 2023. o Phase I ESA on file May 24, 2023, with no recommenda�ons. o Community engagement survey and open houses are in progress now. o Park Ac�on Plan development is in progress. Expected approval dates are: Parks Commission preliminary approval on December 6, 2023 Oak Park City Council approval in December. Parks Commission final approval January 2024 GRANT AGREEMENT to par�ally fund construc�on of a Farmers Market building that is part of a future event hub at the city center campus. o Approved and fully executed August 8, 2023 o Oak Park invoice/request for 50% grant funds has been submited to OC Fiscal Services. CITY OF PONTIAC Provide a safe and welcoming environment by replacing outdated buildings, adding amenities, and increasing accessibility. Management of shoreline vegetation and invasive species will provide clear views of Silver Lake and visitors will be able to fish and launch canoes and kayaks off a new accessible dock. Update disc golf course with signage and maps. Trail improvements, natural area restoration and forest management will provide quality experiences in nature. Assist City with acquisition of additional parkland to add to Hawthorne Park. Provide a grant for restoration and reopening of Crystal Lake Park. 4 INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate Hawthorne Park. o Approved and fully executed June 6, 2023. o Title search on file March 27, 2023, which disclosed an EGLE conserva�on easement on the property. o Boundary survey on file March 15, 2023. o Environmental Condi�on: Phase I ESA on file March 19, 2023, with recommenda�ons for inves�ga�on into former landfill site on property. Phase II ESA on file August 23, 2023, with iden�fica�on of contamina�on and recommenda�ons for further sampling to determine extent. Baseline Environmental Assessment (BEA) on file with EGLE October 25, 2023 Due Care Plan (DCP) is being finalized; will provide a plan for safe use of the property and protec�on of the public. o Transi�on Period Plan outlining OCPR ac�vi�es and capital improvements during transi�on period signed June 28, 2023. Transi�on Period is ended as of October 3, 2023. o Community engagement survey and open houses are complete and Public Engagement Report finalized. o Park Ac�on Plan is complete and approved. Parks Commission preliminary approval September 6, 2023 Pon�ac City Council approval on October 3, 2023 Parks Commission final approval on October 4, 2023 o Implementa�on of Healthy Communi�es Park Improvements: Scheduled mowing Regular trash cleanup Maintenance of no-mow areas Replacement of fishing pier – expected comple�on in November 2023 Renova�on of restroom building – building has a new roof – expected comple�on with full u�li�es in Spring 2024. Cleanup of playground and replacement of worn and broken components – parts have been ordered and are expected to arrive Spring 2024 for installa�on (Parks Commission approved funding of new playground equipment on September 6, 2023). GRANT AGREEMENT to fund restora�on and reopening of Crystal Lake Park o Approved and fully executed August 8, 2023 (revised version). o Form for Pon�ac to request 50% grant funds has been provided to the City. CITY OF SOUTHFIELD Natural resources management and park development in the former 9-hole golf course will provide quality experiences in nature with accessible trails, boardwalks, and access to the Rouge River in a restored grassland and forest habitat. Gathering and seating areas will provide opportunities to socialize and relax in a natural setting. INTERLOCAL PARTNERSHIP AGREEMENT for long-term partnership to improve and operate part of Beech Woods Park has been nego�ated and will be provided to the Parks Commission for approval on November 1, 2023. 5 o Title search is on file March 24, 2023. o Boundary survey and Phase I ESA are on hold pending iden�fica�on of project boundary. o Design firm DLZ has been engaged to produce professional concept drawings for the project. o Stakeholder engagement is in progress to determine level of community support for the project scope iden�fied by Oakland County Parks. GRANT AGREEMENT is being dra�ed and will be provided to the Parks Commission for approval on November 1, 2023. OCPR – CATALPA OAKS Improve the parking lot with new pavement and stormwater management. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Increase opportunities for active outdoor recreation with exercise equipment and flexible open space for exercise. Trees and native plantings with walking paths, gathering, and seating areas will provide opportunities to socialize and relax in a natural setting. Added trail connectors to city sidewalks will increase pedestrian access to the park. Park improvement concepts dra�ed; detailed design pending. OCPR – LYON OAKS Increase opportunities for active outdoor recreation with a destination playground, flexible open space for exercise, adult exercise equipment, and improved trail connectivity to the Huron Valley Trail. Site plan developed and provided to Parks Commission on November 1, 2023 with request for approval of matching funding for new playground equipment and funding for site work. o OCPR awarded a GameTime grant for an inclusive playground at Lyon Oaks that creates a PlayCore Na�onal Demonstra�on Site for universally accessible and inclusive design that promotes physical ac�vity. The grants provides for discounted playground equipment (50% of equipment costs). OCPR – RED OAKS See City of Madison Heights OCPR – WATERFORD OAKS Increase opportunities for wintertime active outdoor recreation with sledding hill improvements. A spray park or a destination playground with water features will extend the season for water play. Flexible open space for exercise will further increase outdoor recreation activities. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. Improved trail access and new trailheads with signage, as well as additional connectors to township sidewalks will increase overall trail mileage and access in the park. Park improvement concepts dra�ed; detailed design pending. Oakland County Parks and Recreation Upcoming Events – November 2023 Active Adults November 9 Fireside Chat – Waterways, Trails, Artifacts & Wild Rice Adaptive November 16 Boot Scootin” Boogie – Auburn Hills Parks & Recreation Mobile Recreation November 3 Bleachers: Notre Dame Prep Football game November 3 Putt It: Huntington Woods P&R Glow Night November 10 Bleachers: Notre Dame Prep Football Game November 16 41 Coach: OCPRC - Adaptive Rec Boot Scootin' Boogie November 20 Mobile Stage: Rochester DDA Lagniappe November 27 Mobile Stage: Madison Heights P&R Christmas Tree Lighting November 29 Light Tower (2) OCPRC – Farmers Market Nature Education Field Trips & Birthday Parties November 4 Wren’s 4th Birthday Party – Wint Nature Center November 4 Ortonville Cub Scouts Field Trip – Wint Nature Center November 5 Daisy and Brownie Trail Adventure Field Trip – Red Oaks Nature Center November 8 Cadette Night Owl Field Trip – Red Oaks Nature Center November 9 Sunny Day Preschool Field Trip – Wint Nature Center November 11 Molly’s 2nd Birthday Party – Red Oaks Nature Center November 15 Madison Height Active Adults Field Trip – Red Oaks Nature Center November 18 Ari’s 5th Birthday Party – Red Oaks Nature Center November 19 Brownies Letterbox Field Trip – Red Oaks Nature Center November 26 Forest’s 6th Birthday Party – Wint Nature Center Homeschool Series November 12 Rock On - Red Oaks Nature Center November 18 Rock On – Wint Nature Center Outreach November 1 Springfield Township Library Outreach – Red Oaks Nature Center November 4 Royal Oak Women’s Club Outreach – Red Oaks Nature Center November 6 Birminghan Rotary Club Outreach – Red Oaks Nature Center November 13 Novi Civic Center Outreach – Red Oaks Nature Center November 17 Southfield Parks and Rec Starlab Outreach – Red Oaks Nature Center Public Nature Programs November 3 Morning Munchkins – Red Oaks Nature Center November 4 Scientist for a Day - Red Oaks Nature Center November 10 Puddle Jumpers – Wint Nature Center November 11 Polish Your Own Petoskey Stone – Wint Nature Center November 17 Walk in the Woods – Red Oaks Nature Center November 24 Walk in the Woods – Wint Nature Center Oakland County Parks and Recreation Upcoming Events – November 2023 November 25 Beaver Moon Star Party – Wint Nature Center Oakland County Market November 8 Gleaners Food Distribution November 22 Gleaners Food Distribution November 29 Holiday Market Springfield Oaks Mon-Thurs Grand Hall – Evening Pickleball Tue, Thurs, Fri Grand Hall – Afternoon Pickleball November 10-11 Carousel Hall – Private Wedding November 12 Grand Hall – Brandon Black Hawks Football Banquet November 17-18 Carousel Hall – Private Wedding