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HomeMy WebLinkAboutMinutes - 2023.07.12 - 41332 July 12, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. at the Springfield Oaks Activity Center located at 12451 Andersonville Road, Davisburg, MI 48350. Vice Chairman VanderVeen noted that he spoke to Chairman McGillivray and he is looking forward to being able to attend future meetings. He also gave a reminder for the McGillivray Park Naming Ceremony that will be held on July 17th at 5:30 p.m. at 12-Sherry Park in Madison Heights. Vice Chairman VanderVeen announced the passing of former Parks Commission Chairman, Pecky Lewis, and held a moment of silence in his honor. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Christine Long, Amanda Herzog, Andrea LaFontaine, Jim Nash, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Ebony Bagley, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Darryn Horvath, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Jami Monte, Staff Assistant Simon Rivers, Associate Planner Jess Whatley, Associate Planner Stephanie Pittman, College Intern FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator OAKLAND COUNTY FAIRBOARD LC Scramlin, General Manager PUBLIC Mary Dunham APPROVAL OF AGENDA Long moved to approve the agenda, as presented. Seconded by Smith Charles. Motion carried on a voice vote with Stokes absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes July 12, 2023 Page 2 APPROVAL OF MINUTES Nash moved to approve the minutes of June 7, 2023, as presented. Seconded by LaFontaine. Motion carried on a voice vote with Stokes absent. PUBLIC COMMENT Mr. Scramlin thanked the Commission for coming out and stated that the Fair has gotten off to a great start so far. He also reflected on his experience working with Pecky Lewis in the past and expressed his appreciation for him. Mr. Dunleavy announced that Mr. Scramlin was honored as president at the Michigan Association of Fairs & Exhibitions luncheon yesterday. PRESENTATIONS/RECOGNITIONS None. COMMUNICATIONS/REPORTS A. Parks Environmental Sustainability Committee Report Ms. Cook-Maylen provided an overview of the Parks Environmental Sustainability Committee Report. REGULAR AGENDA ITEMS 1. FY2023 Capital Equipment Purchase – Red Oaks Waterpark Ice Maker Long moved to approve the FY2023 Capital Equipment Purchase – Red Oaks Waterpark Ice Maker, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote with Stokes absent. 2. Red Oaks Waterpark Facility Repair Expenditures Smith Charles moved to approve Red Oaks Waterpark Facility Repair Expenditures, as presented. Seconded by LaFontaine. Motion carried on a voice vote with Stokes absent. 3. Lyon Oaks Road/Parking Lot Replacement & Stormwater Improvements Nash moved to approve the Lyon Oaks Road/Parking Lot Replacement & Stormwater Improvements, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 4. Healthy Communities License Agreements: Playground Replacements – Authorization to Expend Appropriated Funds LaFontaine moved to approve the Healthy Communities License Agreements: Playground Replacements – Authorization to Expend Appropriated Funds, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. July 12, 2023 Page 3 5. 2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program Ms. Prowse requested to amend the motion as follows: “Move to approve the FY2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program recommended projects totaling $608,166, and waive the project dates requirement for the City of Royal Oak to allow all project expenditures from 2023 to be eligible for reimbursement.” Long moved to approve the 2023 Oakland County Parks and Recreation Community Park and Trail Capital Grant Program, as amended. Seconded by Stokes. Motion carried unanimously on a roll call vote. 6. Campground Consulting Contract Mr. Dunleavy requested to amend the motion as follows: “Move to approve the release of a Request for Proposal (RFP) for the campground operations audit and evaluation and authorize the Director to enter into a contract for services with the lowest qualified bidder recommended by the bid evaluation committee not to exceed $30,000.” Long moved to approve the Campground Consulting Contract, as amended. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 7. Naming of Pavilion at Catalpa Oaks Smith Charles moved to approve the Naming of Pavilion at Catalpa Oaks, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 8. Interlocal Partnership Agreement for Park Operations with the City of Madison Heights (ARPA) Smith Charles moved to approve the Interlocal Partnership Agreement for Park Operations with the City of Madison Heights (ARPA), as presented. Seconded by Long. Motion carried unanimously on a roll call vote. 9. ARPA Grant Agreements with the Cities of Hazel Park and Pontiac – Technical Amendments Stokes moved to approve the ARPA Grant Agreements with the Cities of Hazel Park and Pontiac – Technical Amendments, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 10. Grant Agreement with the City of Oak Park for Farmers Market Project (ARPA) Nash moved to approve the Grant Agreement with the City of Oak Park for Farmers Market Project (ARPA), as presented. Seconded by Long. Motion carried unanimously on a roll call vote. July 12, 2023 Page 4 11. Interlocal Partnership Agreement with the City of Oak Park for a portion of Shepherd Park (ARPA) Director Ward distributed a boundary description and an updated agreement. Smith Charles moved to approve the Interlocal Partnership Agreement with the City of Oak Park for a portion of Shepherd Park (ARPA), as presented. Seconded by Nash. Motion carried unanimously on a roll call vote with Stokes absent. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 12. Director’s Report Director Ward provided an overview of his report. ANNOUNCEMENTS/ADJOURNMENT Commissioner Nash thanked Parks staff for their presence and participation at the Environmental Justice Conference and the Water Resources Commissioner’s Art, Fish, Fun event. Vice Chairman VanderVeen announced that a tour of the Fairgrounds is available following the meeting for anyone who is interested. At 3:21 p.m., there being no further business to come before the Commission, the meeting was adjourned to August 2, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.