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HomeMy WebLinkAboutMinutes - 2023.09.06 - 41333 September 6, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. at Lyon Oaks, 52221 Pontiac Trail, Wixom, MI 48393. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Ebony Bagley, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Christine Long OTHERS PRESENT: PARKS AND RECREATION Gary R. McGillivray, OCPRC Chairman (Non-voting capacity due to remote participation via Zoom) Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Darryn Horvath, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Donna Folland, Supervisor-Planning Desiree Stanfield, Supervisor-Marketing & Communications Sandy Dorey, Recreation Program Supervisor Sean Zera, Natural Resources Program Coordinator Jami Monte, Staff Assistant Simon Rivers, Associate Planner Jess Whatley, Associate Planner Tiffany Mason, Communications & Marketing Assistant Shannon Kenny, Technical Office Specialist KR Vedolich, Parks Maintenance Aide FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator APPROVAL OF AGENDA Stokes moved to approve the agenda, as presented. Seconded by Smith Charles. Motion carried on a voice vote with Quarles absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes September 6, 2023 Page 2 APPROVAL OF MINUTES Nash moved to approve the minutes of July 12, 2023, as presented. Seconded by Herzog. Motion carried on a voice vote with Quarles absent. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Disability Network Community Spirit Award – Sandy Dorey for Disability Dirt Day Ms. Folland recognized Sandy Dorey for receiving the Disability Network Community Spirit Award. B. Nine Mile Pathway Feasibility Study Ms. Prowse provided a brief presentation of the Nine Mile Pathway Feasibility Study. C. MNLA Community Landscape Beautification Award Ms. Cook-Maylen presented the MNLA Community Landscape Beautification Award that was received for the Oakland County Parks Native Landscape Design Initiative. COMMUNICATIONS/REPORTS None. REGULAR AGENDA ITEMS 1. Proposed FY 2024-2026 Budget a. FY 2024-2026 Operating Budget b. Capital Improvement Plan c. Capital Equipment Plan d. Maintenance Management and Natural Resources Plan Nash moved to approve the Proposed FY 2024-2026 Budget, as presented. Seconded by Bagley. Motion carried on a roll call vote with Quarles abstaining. 2. Net Position and Reserves Policy LaFontaine moved to approve the Net Position and Reserves Policy, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 3. Expenditure and Contract Approval Policy Bagley moved to approve the Expenditure and Contract Approval Policy, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 4. Request for Redesignation as a Special Revenue Fund Smith Charles moved to approve the Request for Redesignation as a Special Revenue Fund, as September 6, 2023 Page 3 presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 5. Major Program/Facility Strategic Consulting Herzog moved to approve the Major Program/Facility Strategic Consulting, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 6. Proposed 2024 Annual Vehicle Permit Fees/Military Appreciation Voucher LaFontaine moved to approve the Proposed 2024 Annual Vehicle Permit Fees/Military Appreciation Voucher, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 7. OCPR Logo and Park Signage Update The Parks Commission directed staff to refine the proposal and bring back for review at a future Commission meeting. 8. Community Grant Award Amendment - Southfield Smith Charles moved to approve the Community Grant Award Amendment - Southfield, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 9. Wildlife Management Pilot Program Director Ward will prepare a non-binding resolution for consideration at a future Commission meeting calling on state officials to pursue the establishment of non-lethal deer population management strategies. LaFontaine moved to approve the Wildlife Management Pilot Program, as presented. Seconded by Herzog. Motion carried on a roll call vote with Stokes voting no. 10. Pontiac Oaks (Hawthorne) Playground Nash moved to approve the Pontiac Oaks (Hawthorne) Playground, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. 11. Preliminary Pontiac Oaks (Hawthorne) Park Action Plan Nash moved to approve the Preliminary Pontiac Oaks (Hawthorne) Park Action Plan, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. September 6, 2023 Page 4 12. Social Media Consolidation Plan Bagley moved to approve the Social Medial Consolidation Plan, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 13. Proposed 2024 Lyon Oaks Event Center Rental Fees Stokes moved to approve the Proposed 2024 Lyon Oaks Event Center Rental Fees, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. 14. Service Recognitions for Dan Stencil and Pecky Lewis Stokes moved to approve the Service Recognitions for Dan Stencil and Pecky Lewis, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 15. Director’s Report Director Ward provided an overview of his report. 16. Executive Committee Update Vice Chairman VanderVeen provided an update from the Executive Committee meeting that was held on August 28, 2023. ANNOUNCEMENTS/ADJOURNMENT At 5:02 p.m., there being no further business to come before the Commission, the meeting was adjourned to October 4, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.