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HomeMy WebLinkAboutMinutes - 2023.10.04 - 41334 October 4, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:03 p.m. in the Parks Commission Room. He acknowledged that there was not a quorum of the Commission present at this time and that we would only proceed with non-action items until a quorum is obtained. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Christine Long, Andrea LaFontaine, Jim Nash, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Ebony Bagley, Amanda Herzog, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Mike Boyd, Park Supervisor-Waterford Oaks Donna Folland, Supervisor-Planning Desiree Stanfield, Supervisor-Marketing & Communications Jamie Weasel, Park Supervisor-Holly Oaks & Groveland Oaks Sandy Dorey, Recreation Program Supervisor Eric Diesing, Natural Resources Program Coordinator Jami Monte, Staff Assistant Simon Rivers, Associate Planner Shannon Kenny, Technical Office Specialist FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator OAKLAND COUNTY FAIRBOARD LC Scramlin, General Manager Sara Ressler, Assistant General Manager PUBLIC Dan Stencil, Former Oakland County Parks Executive Officer PUBLIC COMMENT Mr. Stencil expressed his appreciation to the Commission and staff that he worked with during his 43 years of service and stated that he is proud to represent Oakland County Parks with his induction into the mParks Hall of Fame. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes October 4, 2023 Page 2 PRESENTATIONS/RECOGNITIONS A. NACo Disability Dirt Day Achievement Award Ms. Stanfield recognized Sandy Dorey and Jamie Weasel for receiving the NACo Achievement Award for Disability Dirt Day. B. PRB Magazine – Disability Dirt Day Feature Ms. Stanfield presented the Disability Dirt Day article that was featured in the Parks and Recreation Business Magazine. At 2:11 p.m., Commissioner Smith Charles joined the meeting, constituting a quorum of the Commission. APPROVAL OF AGENDA Vice Chairman VanderVeen proposed to amend the agenda as follows: 1. Insert “Waterpark Repair Projects/Strategic Plan Development” as Item 1 under the Regular Agenda. 2. Renumber Item 1, Springfield Oaks Golf Course Culvert, as Item 2 under the Regular Agenda. 3. Renumber Item 2, Red Oaks/White Lake Oaks Golf Course Netting Replacement, as Item 3 under the Regular Agenda. 4. Renumber Item 3, Final Pontiac Oaks Park Action Plan, as Item 4 under the Regular Agenda. 5. Renumber Item 4, Independence Oaks Residential Lease Renewal – Aaron Stepp, as Item 5 under the Regular Agenda. 6. Insert “Southfield Oaks Negotiation” as Item 6 under the Regular Agenda. 7. Renumber Item 5, Director’s Report, as Item 7 under New & Miscellaneous Business. 8. Renumber Item 6, Executive Committee Update, as Item 8 under New & Miscellaneous Business. Stokes moved to approve the agenda, as amended. Seconded by Nash. Motion carried on a voice vote. APPROVAL OF MINUTES Smith Charles moved to approve the minutes of September 6, 2023, as presented. Seconded by Long. Motion carried on a voice vote. C. 2023 Aquatic Facility Season Summary Mr. Koppin provided a summary of the 2023 aquatic facility season. D. Assessment of Waterpark Capital Needs Mr. Koppin provided an assessment of the waterpark capital needs at Red Oaks and Waterford Oaks. REGULAR AGENDA ITEMS 1. Waterpark Repair Projects/Strategic Plan Development Commissioner Stokes volunteered to serve on the Waterpark Strategic Workgroup. Mr. Ward will ask Commissioners Bagley and Quarles if they would be interested in joining the workgroup. October 4, 2023 Page 3 Smith Charles moved to approve the Waterpark Repair Projects/Strategic Plan Development, as presented. Seconded by LaFontaine. Motion carried on a roll call vote. COMMUNICATIONS/REPORTS E. Parks Environmental Sustainability Committee Report Mr. Diesing provided an overview of the Parks Environmental Sustainability Committee Report, and an update regarding the closure of the Orion Oaks dog dock at Lake Sixteen due to elevated levels of E. coli. F. 2022 Community Grant Program Projects Update Ms. Prowse provided an update on the 2022 Community Grant Program projects. G. 2023 Oakland County 4H Fair Report Mr. Scramlin provided an overview of the 2023 Oakland County 4H Fair that was held July 7 – 16. REGULAR AGENDA ITEMS 2. Springfield Oaks Golf Course Culvert Long moved to approve the Springfield Oaks Golf Course Culvert, as presented. Seconded by Nash. Motion carried on a roll call vote. 3. Red Oaks/White Lake Oaks Golf Course Netting Replacement Long moved to approve the Red Oaks/White Lake Oaks Golf Course Netting Replacement, as presented. Seconded by Smith Charles. Motion carried on a roll call vote. 4. Final Pontiac Oaks Park Action Plan Smith Charles moved to approve the Final Pontiac Oaks Park Action Plan, as presented. Seconded by Nash. Motion carried on a roll call vote. 5. Independence Oaks Residential Lease Renewal – Aaron Stepp Long moved to approve the Independence Oaks Residential Lease Renewal – Aaron Stepp, as presented. Seconded by LaFontaine. Motion carried on a roll call vote. 6. Southfield Oaks Negotiations Mr. Ward provided an update on the current status of negotiations with the City of Southfield. UNFINISHED BUSINESS None. October 4, 2023 Page 4 NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report. 8. Executive Committee Update Vice Chairman VanderVeen provided an update from the Executive Committee meeting that was held on September 26, 2023. ANNOUNCEMENTS/ADJOURNMENT At 4:03 p.m., there being no further business to come before the Commission, the meeting was adjourned to November 1, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.