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HomeMy WebLinkAboutMinutes - 2023.11.01 - 41335 November 1, 2023 Vice Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Ebony Bagley, Christine Long, Amanda Herzog, Andrea LaFontaine, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Gary R. McGillivray, Jim Nash OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Donna Folland, Chief-Planning & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Desiree Stanfield, Chief-Marketing & Communications Aaron Stepp, Chief-Business Operations Mark Adams, Project Manager Engineer Darryn Horvath, Project Manager Engineer Kelley Moss, Recreation Program Supervisor Jami Monte, Staff Assistant Simon Rivers, Associate Planner Shannon Kenny, Technical Office Specialist APPROVAL OF AGENDA Vice Chairman VanderVeen proposed to move the Regular Agenda and Closed Session to the top of the agenda, following Public Comment. Quarles moved to approve the agenda, as amended. Seconded by LaFontaine. Motion carried on a voice vote with Bagley and Stokes absent. APPROVAL OF MINUTES Long moved to approve the minutes of October 4, 2023, as presented. Seconded by Quarles. Motion carried on a voice vote with Bagley absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Gary R. McGillivray, Chairman J. David VanderVeen Vice Chairman Ebony Bagley Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes November 1, 2023 Page 2 PUBLIC COMMENT None. REGULAR AGENDA 1. Lyon Oaks Healthy Communities Park Improvements Mr. Ward requested to amend the motion as follows: “Move to approve a contract to Sinclair Recreation (Holland, MI), in the amount of $373,142.81 and the implementation of the Healthy Communities Park Improvements at Lyon Oaks, with a total project cost of $440,000.” Smith Charles moved to approve the Lyon Oaks Healthy Communities Park Improvements, as amended. Seconded by Quarles. Motion carried unanimously on a roll call vote. 2. Preliminary Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan Long moved to approve the Preliminary Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 3. FY2024 Capital Equipment Purchase – Addison Oaks Heated Holding Cabinet Bagley moved to approve the FY2024 Capital Equipment Purchase – Addison Oaks Heated Holding Cabinet, as presented. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 4. Interlocal Partnership Agreement for Park Operations with the City of Southfield (ARPA) Bagley moved to approve the Interlocal Partnership Agreement for Park Operations with the City of Southfield (ARPA), as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote with Quarles absent. 5. Grant Agreement with the City of Southfield for Beech Woods Park Playground Project (ARPA) Smith Charles moved to approve the Grant Agreement with the City of Southfield for Beech Woods Park Playground Project (ARPA), as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote with Quarles absent. 6. 2024 Parks Commission Calendar Commissioner Smith Charles requested to move the January meeting to the 10th. Commissioner LaFontaine requested to limit the duration of the October meeting out of respect for those that observe Rosh Hashanah, which begins at sundown. Smith Charles moved to approve the 2024 Parks Commission Calendar, as amended. Seconded by Long. Motion carried on a voice vote with Quarles absent. November 1, 2023 Page 3 Vice Chairman VanderVeen proposed to move the Closed Session back to the end of the agenda, following New & Miscellaneous Business. Long moved to approve the agenda, as amended. Seconded by Smith Charles. Motion carried on a voice vote with Quarles absent. PRESENTATIONS/RECOGNITIONS A. 2023 Recreation Assistance Partnership Program Wrap-up Ms. Moss presented the 2023 Recreation Assistance Partnership Program wrap-up. B. Turtle Woods Trust Fund Presentation Ms. Prowse provided a brief presentation on the Turtle Woods Trust Fund. COMMUNICATIONS/REPORTS C. Parks Environmental Sustainability Committee Report Ms. Cook-Maylen provided an overview of the Parks Environmental Sustainability Committee Report. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report. The Commission provided direction for staff to support and participate in the Urban Deer Coalition, rather than Mr. Ward providing a non-binding resolution regarding deer population management. 8. Executive Committee Update Vice Chairman VanderVeen provided an update from the Executive Committee meeting that was held on October 24, 2023. CLOSED SESSION 9. Pursuant to MCL 15.268(d) – Turtle Woods Discussion Stokes moved that the Oakland County Parks and Recreation Commission go into Closed Session for the purposes of discussion to consider the purchase or lease of real property. Seconded by Bagley. Motion carried unanimously on a roll call vote with Quarles absent. The Commission went into Closed Session at 3:18 p.m. The Commission reconvened in Open Session at 3:28 p.m. ANNOUNCEMENTS/ADJOURNMENT Commissioner Smith Charles thanked staff for providing a tour to commissioners and countywide elected officials featuring our parks in the northern and central portions of Oakland County. November 1, 2023 Page 4 Ms. Prowse advised the Commission that the lawsuit regarding the Mill Pond Dam has been dismissed. At 3:29 p.m., there being no further business to come before the Commission, the meeting was adjourned to December 6, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.