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HomeMy WebLinkAboutMinutes - 2023.12.06 - 41336 December 6, 2023 Acting Chairman VanderVeen called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. in the Parks Commission Room. Acting Chairman VanderVeen held a moment of silence in honor of Parks Commission Chairman, Gary R. McGillivray, who passed away on November 3, 2023. Acting Chairman VanderVeen announced that Amanda Herzog was elected to the Royal Oak City Commission and has resigned her seat on the Parks Commission as of November 27, 2023. COMMISSION MEMBERS PRESENT: J. David VanderVeen, Ebony Bagley, Christine Long, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Yolanda Smith Charles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Aaron Stepp, Manager-Internal Services Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Donna Folland, Chief-Planning & Resource Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Brandy Sotke-Boyd, Chief-Recreation Programs & Services Desiree Stanfield, Chief-Marketing & Communications Mark Adams, Project Manager Engineer Kelley Moss, Recreation Program Supervisor Melissa Nawrocki, Recreation Program Supervisor Jami Monte, Staff Assistant Simon Rivers, Associate Planner Nathaniel Brech, Recreation Program Coordinator Riley Hayes, Recreation Program Coordinator Libby Soncrainte, Recreation Program Coordinator Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist APPROVAL OF AGENDA Acting Chairman VanderVeen proposed to amend the agenda as follows: 1. Insert “Changes to January/February OCPRC Scheduled Meetings” as Item 7 under the Regular OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING J. David VanderVeen, Acting Chairman Ebony Bagley Secretary Christine Long Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith Charles Lance Stokes December 6, 2023 Page 2 Agenda. 2. Renumber Item 7, Director’s Report, as Item 8 under New & Miscellaneous Business. 3. Renumber Item 8, Executive Committee Update, as Item 9 under New & Miscellaneous Business. 4. Renumber Item 9, Wildlife Crossing Overpass Park, as Item 10 under Other Business. 5. Renumber Item 10, Pursuant to MCL 15.268(a) – Chris Ward Performance Evaluation, as Item 11 under Closed Session. Long moved to approve the agenda, as amended. Seconded by Bagley. Motion carried on a voice vote. APPROVAL OF MINUTES Stokes moved to approve the November 1, 2023 Regular meeting minutes, and the November 1, 2023 Closed Session meeting minutes, as presented. Seconded by Bagley. Motion carried on a voice vote. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Fireworks & Flannels – Winter Event Presentation Ms. Soncrainte and Ms. Hayes presented the winter event that is being planned: Fireworks & Flannels. COMMUNICATIONS/REPORTS B. 2023 Golf Report Mr. Hughes provided a report of the 2023 golf season. C. Capital Planning and Development Projects Update Mr. Crane provided an update on the capital planning and development projects. REGULAR AGENDA ITEMS 1. 2024 OCPR Fees & Charges and Appreciation Days Nash moved to approve the 2024 OCPR Fees & Charges and Appreciation Days, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 2. Recreation Assistance Partnership Program (RAPP) Request Bagley moved to approve the Recreation Assistance Partnership (RAPP) Request, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 3. Final Red Oaks (Nature Preserve & Ambassador Park) Park Action Plan Quarles moved to approve the Final Red Oaks (Nature Preserver & Ambassador Park) Park Action Plan, as presented. Seconded by Long. December 6, 2023 Page 3 Motion carried unanimously on a roll call vote. 4. FY2024 Capital Equipment Amendment Long moved to approve the FY2024 Capital Equipment Amendment, as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. 5. Catalpa Oaks License Agreement – South Oakland Soccer Association (SOCS) Nash moved to approve the Catalpa Oaks License Agreement – South Oakland Soccer Association (SOCS), as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 6. Revocation/Termination of License Agreement and Letter of Understanding for the James Harvey Davis Home Quarles moved to approve the Revocation/Termination of License Agreement and Letter of Understanding for the James Harvey Davis Home, as presented. Seconded by Stokes. Motion carried unanimously on a roll call vote. 7. Changes to January/February OCPRC Scheduled Meetings Quarles moved to approve the Changes to January/February OCPRC Scheduled Meetings, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 8. Director’s Report Director Ward provided an overview of his report. 9. Executive Committee Update Acting Chairman VanderVeen provided an update from the Executive Committee meeting that was held on November 27, 2023. OTHER BUSINESS 10. Wildlife Crossing Overpass Park Commissioner Stokes provided a presentation on a wildlife crossing overpass park. CLOSED SESSION: 11. Pursuant to MCL 15.268(a) – Chris Ward Performance Evaluation Quarles moved that the Oakland County Parks and Recreation Commission go into Closed December 6, 2023 Page 4 Session for the purposes of considering the personnel evaluation of OCPR Director, Chris Ward. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. The Commission recessed from 3:58 p.m. to 4:04 p.m. The Commission went into Closed Session at 4:04 p.m. The Commission reconvened in Open Session at 4:13 p.m. ANNOUNCEMENTS/ADJOURNMENT At 4:13 p.m., there being no further business to come before the Commission, the meeting was adjourned to January 24, 2024, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.