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HomeMy WebLinkAboutMinutes - 2024.05.15 - 41342 May 15, 2024 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:01 p.m. in the Parks Commission Room. She acknowledged that there was not a quorum of the Commission present at this time and that she would only proceed with non-action items until a quorum was obtained. COMMISSION MEMBERS PRESENT: Ebony Bagley, J. David VanderVeen, Andrea LaFontaine, Yolanda Smith Charles, Lola Banks, Ann Erickson Gault, Christine Long, Nancy Quarles, Shanell Weatherspoon COMMISSION MEMBERS ABSENT WITH NOTICE: Jim Nash OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Aaron Stepp, Manager-Internal Services Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Zach Crane, Supervisor-Parks Engineering & Development Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Bill Singleton, Chief-Business Operations Brandy Sotke-Boyd, Chief-Recreation Programs & Services Desiree Stanfield, Chief-Communication & Marketing Zach Zuchowicz, DEI & Community Engagement Coordinator Stephanie Mackey, Employee Organizational Development Supervisor Sandy Dorey, Recreation Program Supervisor Jami Monte, Staff Assistant Simon Rivers, Associate Planner Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist Anna Forshey, Recreation Program Coordinator CORPORATION COUNSEL Jody Hall, Attorney FACILITIES MANAGEMENT Paul Zachos, Property Management Specialist FISCAL SERVICES Kevin Syoen, Financial Analyst Coordinator PRESENTATIONS/RECOGNITIONS A. Staff Introduction Ms. Dorey introduced Anna Forshey as a new Recreation Program Coordinator. B. Adaptive & Active Adult Programming Presentation Ms. Dorey provided an overview of the Adaptive & Active Adult programming. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 BUDGET STUDY SESSION Ebony Bagley, Chair J. David VanderVeen Vice Chair Andrea LaFontaine Secretary Yolanda Smith Charles Lola Banks Ann Erickson Gault Christine Long Jim Nash Nancy Quarles Shanell Weatherspoon May 15, 2024 Page 2 At 2:05 p.m., a quorum of the Commission was obtained. APPROVAL OF AGENDA VanderVeen moved to approve the agenda, as presented. Seconded by Quarles. Motion carried on a voice vote with Smith Charles and Long absent. APPROVAL OF MINUTES Erickson Gault moved to approve the minutes of the April 3, 2024 Regular Meeting and the April 3, 2024 Closed Session meeting, as presented. Seconded by Quarles. Motion carried on a voice vote with Smith Charles and Long absent. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS (continued) C. Campground Presentation Mr. Hughes provided an overview of the Addison Oaks and Groveland Oaks Campgrounds. COMMUNICATIONS/REPORTS D. Healthy Communities Quarterly Update Ms. Prowse provided an update on the Healthy Communities projects. E. Communications and Marketing – FY 2023 Overview Ms. Stanfield provided an overview of FY 2023 Communications and Marketing. REGULAR AGENDA ITEMS 1. Go Beyond Beauty – Memorandum of Understanding Smith Charles moved to approve the Go Beyond Beauty – Memorandum of Understanding, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote with Long absent. 2. Proposed FY 2025 Campground Fees and Charges Smith Charles moved to approve the Proposed FY 2022 Campground Fees and Charges, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote with Long absent. 3. FY 2024 Capital Equipment Purchase – Lyon Oaks Beverage Cart Smith Charles moved to approve the FY 2024 Capital Equipment Purchase – Lyon Oaks Beverage Cart, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote with Long absent. May 15, 2024 Page 3 4. Water Safety and Swim Lesson Partnership – Memorandum of Understanding Smith Charles moved to approve the Water Safety and Swim Lesson Partnership – Memorandum of Understanding, as presented. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote with Long absent. 5. Strategic Partnership Grant – Madison Heights – Pickleball Courts at Rosies’s Park Project Erickson Gault moved to approve the Strategic Partnership Grant – Madison Heights – Pickleball Courts at Rosie’s Park Project, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote with Long absent. 6. Strategic Partnership Grant – Springfield Township – Rotary Park and Mill Pond Connecting Pathway Project LaFontaine moved to approve the Strategic Partnership Grant – Springfield Township – Rotary Park and Mill Pond Connecting Pathway Project, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 7. Healthy Communities Plan Budget Amendments Smith Charles moved to approve the Healthy Communities Plan Budget Amendments, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote. 8. Management of 94.10-Acre Site at Vanguard Drive VanderVeen moved to approve the Management of 94.10-Acre Site at Vanguard Drive, as presented. Seconded by Erickson Gault. Motion carried on a roll call vote with Long voting no and LaFontaine absent. 9. 2024 Millage Proposal / Ballot Language Erickson Gault moved to approve the 2024 Millage Proposal / Ballot Language, as presented. Seconded by Smith Charles. Motion carried on a roll call vote with Long voting no and LaFontaine absent. 10. Proposed FY 2025-2027 Budget Review Quarles moved to preliminarily approve and forward to the County Executive the FY 2025-2027 Budget Plan for Oakland County Parks and Recreation, including the FY 2025-2027 Operating Budget, FY 2025 Capital Improvement Plan, and FY 2025 Capital Equipment Plan, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote with LaFontaine absent. UNFINISHED BUSINESS None. May 15, 2024 Page 4 NEW & MISCELLANEOUS BUSINESS 11. Director’s Report Director Ward provided an overview of his report. Commissioners provided a consensus to cancel the June 5th OCPRC meeting. 12. Executive Committee Update Chair Bagley provided an update from the Executive Committee meeting that was held on April 22, 2024. CLOSED SESSION 13. Pursuant to MCL 15.268(d) – Discussion regarding the purchase or lease of real property VanderVeen moved that the Oakland County Parks and Recreation Commission go into Closed Session for the purposes of discussion to consider the purchase or lease of real property. Seconded by Smith Charles. Motion carried unanimously on a roll call vote with LaFontaine absent. The Commission went into Closed Session at 4:20 p.m. The Commission reconvened in Open Session at 4:38 p.m. Smith Charles moved to proceed in accordance with directives discussed in Closed Session. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote with LaFontaine absent. ANNOUNCEMENTS/ADJOURNMENT At 4:39 p.m., there being no further business to come before the Commission, the meeting was adjourned to July 10, 2024, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.