HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 41343DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREASthe Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longerexists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
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‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committee
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FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having voted in favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
David T Woodward (Jul 24, 2024 16:48 EDT)Jul 24, 2024
Jul 25, 2024
July 25, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Village of Capac, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
LeAnn Brewer, Clerk, Village of Capac
Enclosures
1 | P a g e
VILLAGE OF CAPAC
OFFICIAL MINUTES
REGULAR COUNCIL MEETING
HELD AT THE AMERICAN LEGION HALL
115 N. MAIN STREET, CAPAC, MI 48014
MONDAY, JUNE 17, 2024
PRESENT:
President Debra Hlubic; Council Members: Mary Klug, Lynne Mandeville, Joe Nemecek,
Samanta Ramirez, Tony Vigiletti, Village Manager Travis Youatt, and Clerk LeAnn Brewer
ABSENT:
Joe Herrington
PUBLIC:
Dale Barnard, Patrica Weyrauch, Stacia Miller
I. CALL TO ORDER:
President Hlubic called the meeting to order at 7:00 p.m.
The Pledge of Allegiance to the Flag of the United States of America was recited.
A. APPROVAL OF CONSENT & REGULAR AGENDA:
Nemecek moved, Klug seconded, to approve the June 17, 2024 Consent and
Regular Agenda, the May 20, 2023, Regular Meeting Minutes as amended under
the manager’s report to change Lions Park to Melody Park, and bills totaling
$647,557.54.
Roll call vote: Klug-yes, Mandeville-yes, Nemecek-yes, Ramirez-yes Vigiletti-
yes, Hlubic-yes. 6 votes in favor, 0 opposed. Motion carried.
B. CORRESPONDENCE:
None
2 | P a g e
C. PUBLIC COMMENT:
Patrica Weyrauch inquired about plans to repave Park Street from Main Street to
Glassford.
Dale Barnard asked about the MDOT Category B Grant Resolution.
D. PRESIDENT’S REPORT:
1. POCKET PARK FENCE:
President Debra Hlubic noted that Deana Nino, a resident, asked if the
village would consider covering up to 50% of the cost of replacing the
unsteady fence between her house and Meldoy Park with a new vinyl
fence.
Village Manager Travis Youatt reported that the village stained the fence
last year and it was structurally intact; however, the panels were slightly
off the property line.
The council's discussion of the issue resulted in an agreement that the
fence would not be replaced at this time.
2. PUBLIC HEARING – FISCAL YEAR BUDGET 2024-2025:
Nemcek moved, Klug seconded, to close the regular meeting at 7:15 p.m.
Council voiced all ayes. 0 opposed. Motion carried.
Nemcek moved, Klug seconded, to open the Budget Hearing at 7:16 p.m.
Council voiced all ayes. 0 opposed. Motion carried.
Travis Youatt, Village Manager, presented the proposed 2024-2025
Fiscal Year Budget, including an outline of each fund's revenue and
expenditures.
Nemecek moved, Mandeville seconded, to close the Budget Hearing at
7:23 p.m.
Council voiced all ayes. 0 opposed. Motion carried.
Nemecek moved, Klug seconded, to open the regular meeting at 7:23
p.m.
Council voiced all ayes. 0 opposed. Motion carried.
3. FISCAL YEAR 2024-2025 BUDGET APPROVAL:
Nemecek moved, Klug seconded, to approve the 2024-2024 Fiscal Year
Budget as presented.
. Roll call vote: Klug-yes, Mandeville-yes, Nemecek-yes, Ramirez-yes
Vigiletti-yes, Hlubic-yes. 6 votes in favor. 0 opposed. Motion carried.
3 | P a g e
E. MANAGER’S REPORT:
Travis Youatt, Village Manager, gave the council an update on the Taco Bell
project, the open DPW Supervisor position, and the bank property closing. He
also asked the council for feedback on a Curb Appeal Recognition Program,
which would reward residents with good curb appeal.
II. NEW BUSINESS:
A. PLANNING SERVICES PROPOSAL:
Nemecek moved, Mandeville seconded, to approve the proposal from Wade
Trim for planning services pending legal review.
Council voiced all ayes. 0 opposed. Motion carried.
B. I.T SERVICES AGREEMENT – POLICE DEPT. (CLEMIS):
Klug moved, Nemecek seconded, to approve the agreement for I.T. Services
between Oakland County and the Village of Capac pending legal review.
Roll call vote: Mandeville-yes, Nemecek-yes, Ramirez-yes Vigiletti-yes,
Klug- yes, Hlubic-yes. 6 votes in favor. 0 opposed. Motion carried.
C. RESOLUTION 2024-04 – SPECIAL ASSESSMENTS ON TAX ROLL:
Nemecek moved, Ramirez seconded, to adopt Resolution No. 2024-04 Special
Assessment on Tax Roll.
Roll call vote: Nemecek-yes, Ramirez-yes Vigiletti-yes, Klug-yes, Mandeville-
yes, Hlubic-yes. 6 votes in favor. 0 opposed. Motion carried.
D. RESOLUTION 2024-05 – MDOT CATEGORY B GRANT:
Nemecek moved, Mandeville seconded, to adopt Resolution No. 2024-05
MDOT Category B Grant.
Roll call vote: Ramirez-yes, Vigiletti-yes, Klug-yes, Mandeville-yes, Nemecek-
yes, Hlubic-yes. 6 votes in favor. 0 opposed. Motion carried.
E. VILLAGE PROPERTY PROPOSALS – 108 N. LESTER STREET:
Nemecek moved, Mandeville seconded, to accept the proposal from KRS, LLC
for 108 N. Lester Street contingent upon working with the Village Attorney and
Manager to negotiate a completion date of no more than one year and provide a
certificate of occupancy;
Roll call vote: Vigiletti-yes, Klug-yes, Mandeville-yes, Nemecek-yes, Ramirez-
yes, Hlubic-yes. 6 votes in favor, 0 opposed. Motion carried.
4 | P a g e
F. LIONS PARK TREE:
According to Village Manager Travis Youatt, after consulting with Goerge Lopez
at J-L Tree Service, it was determined that the oak tree is healthy but leaning
toward the Lions Park pavilion, which could pose a concern and should be
removed.
After consideration, the council determined that removal was the best solution
for safety concerns.
Nemecek moved, Klug seconded, to allow the Village Manager to proceed with
the removal of the oak tree from Lions Park.
Council voiced all ayes. 0 opposed. Motion carried.
G. L-4029 – THE TAX RATE AND MILEAGE RATE:
Nemecek moved, Ramirez seconded, to approve the 2024 Tax Rate Request
Form L-4029 as presented.
Council voiced all ayes. 0 opposed. Motion carried.
H. DDA APPOINTMENT – DONNA PATTON:
Nemecek moved, Ramirez seconded, to accept Michael Burke’s resignation and
appoint Donna Patton as Treasurer of the Downtown Development Board.
Council voiced all ayes. 0 opposed. Motion carried.
I. DDA BUDGET APPROVAL:
Villager Manager Travis Youatt informed the council that the DDA approved the
2024-2025 Fiscal Year Budget at their most recent meeting.
Nemecek moved, Ramirez seconded, to approve the presented DDA 2024-2025
Fiscal Year Budget.
Roll call vote: Mandeville-yes, Nemecek-yes, Ramirez-yes, Vigiletti-yes, Klug-
yes, Hlubic-yes.
6 votes in favor, 0 opposed. Motion carried
III. UNFINISHED BUSINESS:
None
IV. COMMITTEE REPORTS:
5 | P a g e
A. ZONING/BUILDING REPORT
Village Manager Travis Youatt provided a dangerous building report on three
properties, which were sent to the Construction Code Authority for investigation.
The Village Council by consensus, authorized the Village Manager to issue
letters to the property owners with a 60-day deadline for compliance.
B. DDA REPORT:
Travis Youatt, Village Manager, presented a report on the DDA meeting held on
Thursday, June 6, 2024. During the meeting, the DDA discussed purchasing
new banners for the downtown area and strategies for business during the
Main Street Construction Project. The DDA also approved payment for Joey
Vee Band’s performance at the fireworks display.
C. ZBA REPORT:
None
D. PLANNING COMMISSION REPORT:
The Planning Commission is working on the master plan and amending the sign
ordinance.
V. COUNCIL BUSINESS:
Council Member Lynne Mandeville reported that her Uncle Paul, who had served
on the council for many years, had passed, and asked if council members would
consider helping with a floral donation for his memorial.
Council Member Samantha Ramirez inquired whether the Department of Public
Works still provided residents with fill dirt and mulch.
Council Member Joe Nemecek inquired whether the village was mowing the
Historical Society property in exchange for hosting the council meetings there.
Travis Youatt, Village Manager, reported on the most recent historical
Society meeting that he attended.
VI. ADJOURNMENT:
Klug moved, Vigiletti seconded, to adjourn the June 17, 2024, Regular Council
Meeting at 8:18 p.m.
Council voiced all ayes. 0 opposed. Motion carried.
_________________________________
LeAnn Brewer
Village Clerk