HomeMy WebLinkAboutResolutions - 2024.07.18 - 41352
AGENDA ITEM: Roof Restraint Safety System Project
DEPARTMENT: Facilities Planning & Engineering
MEETING: Board of Commissioners
DATE: Thursday, July 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4256
Motion to authorize the Roof Restraint Safety System Project in the amount of $197,476.85; further,
that the FY 2024 budget be amended as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
In accordance with Purchasing Division policies and procedures, Facilities Planning and
Engineering (FP&E) and the Purchasing Division solicited a proposal for roof restraint safety system
at the Public Works Building (95 West) for annual competitively bid and selected contractors.
Diversified Fall Protection of Holly Springs, North Carolina, provided the best value bid.
The total project cost is $197,476.85, including $134,563.85 for engineering, guardrails and ladders,
$30,000 for lightning protection, as well as $32,913.00 for contingency. Funding in the amount of
$197,476.85 is available for transfer from the FY2024 Capital Improvement Program/Building
Improvement Fund (#40100) to the Project Work Order Fund (#40400) for the Roof Restraint Safety
System Project.
POLICY ANALYSIS
This project will engineer, furnish, and install a Roof Cable Fall Protection System for the Public
Works Building. The building roof is often accessed for roof-top equipment maintenance, along with
leaf/debris clean up, and general roofing system repairs. Currently a portable system is used.
Fall protection is an OSHA requirement, specifically when working within the leading edge of the
roof. Facilities Management (FM) has a policy that no worker accesses a roof without the proper
training and safety system in place. FM has portable fall protection system(s) for use if a building is
not equipped with a dedicated system. However, it is time consuming to setup. Working with Risk
Management, the goal is to add fall protection systems on all roofs to ensure OSHA compliance and
safety of workers on roofs whether they are working within the leading edge or not.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Misty Raatz
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 7/19/2024
AGENDA DEADLINE: 07/18/2024 6:00 PM
ATTACHMENTS
1. Facilities_FY24_Roof Restraint Safety System Project_ScheduleA
2. Project Approval Information - PW Roof Fall Protection 6.14.24
COMMITTEE TRACKING
2024-07-10 Economic Development & Infrastructure - Forward to Finance
2024-07-10 Finance - Recommend to Board
2024-07-18 Full Board - Adopt
Motioned by: Commissioner Christine Long
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman, Ann Erickson Gault, Linnie Taylor (19)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - FY2024 ROOF RESTRAINT SAFETY SYSTEM PROJECT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(197,477)$-$-
Total Expenditures $(197,477)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17652 BFA40100 695500 Transfer In $197,477 $-$-
Total Revenues $197,477 $-$-
Project Manager: Stuart Rose
Project Name: 23-586 / Public Works Building Roof Fall Protection
Project Scope (# of items, square footages, etc.): Engineer, furnish, and install a Roof Cable Fall Protection System for
the Public Works Building.
Budget: Funding Source:
Extended Costs Approval Dates
Construction Cost: $164,563.85 BTF
Owner's Cost: EG&I (Receive Bids)
Contingency: $32,913.00 EG&I (Award Contract)
: Finance
: Full Board
:
TOTAL: $197,476.85
Attached Cost Summary Attached Bid Summary
Estimated Start Date: September, 2024
Estimated Completion Date: December, 2024 Total Time: 4 months
Home City and State of each bidder:
Company City State
Diversified Fall Protection Holly Springs NC
Guardian Novi MI
Notes:
Page 1 of 1
PROJECT APPROVAL INFORMATION
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 6/14/2024
FPE#: 23-586
WO#: 1168733
FM Project Manager: ROSE, STUART
Project: Public Works - Fall Restraint
FM-730352 CONSTRUCTION
FM-730352-LightningProtection Guardian - Design, Installation, Certification $30,000.00
FM-730352-Roofing Diversified Fall Protection - Rooftop Guardrail $134,563.85
$164,563.85Total:CONSTRUCTION
FM-730359 CONTINGENCY
FM-730359-Contingency Owner's Contingency 15%$24,685.00
FM-730359-Contingency Inflationary Contingency 5%$8,228.00
$32,913.00Total:CONTINGENCY
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$164,563.85
$32,913.00
$197,476.85
6/14/2024
350 Green Oaks Pkwy, Holly Springs, NC 27540 PO Box 1504, Holly Springs, NC 27540
Telephone: 919-387-9965 - Fax: 919-387-9914 - info@fallprotect.com - fallprotect.com
Proposal
[Grainger R#]
Project
Building 95W - Oakland County, MI
Project/Opportunity Name
Street Address
City, State, Zip
Client
Oakland County
Matthew MacDougall
1201 Telegraph Road, 36E
Pontiac, MI 48341
248-736-8109
macdougallm@oakgov.com
Proposal Date
3/6/2024
Proposal Writer
Larry Hansen
lhansen@fallprotect.com
Scope of Work
Work includes the design, engineering, supply, freight, installation, (testing when applicable)
and certification of the fall protection system as per the products or equipment listed herein,
and as follows:
Rooftop Fall Protection System
Per Layout/Detail Indicated on Satellite Images Below
Description: Roof Cable System Installed - Option 1
Diversified Fall Protection proposes to furnish and install approx. (1430') Engineered
Energy Absorption style Roof Cable Fall Protection Systems. Each system is
to be designed to accommodate Two (2) Users.
The total system deliverable is to consist of the following:
• Approximately 1430 ft. of 8mm Stainless Steel Cable.
• Low Profile, Energy Absorbing, Vertical Support Posts
• (2) User Set(s), Each User Set includes:
* (1) Automatic Pass Through Shuttle
* (1) Universal Full Body Harness
* (1) 10' Harness Mounted Personal Fall Limiter
• Self Closing Swing Gates at tops of each Ladder
• Ballasted Guardrail at Ladder Entry Points and on small roof between ladders.
• Includes (3) Single Point Anchors on the three smaller rooftops.
• Set of General Arrangement Drawings
• Complete Installation by manufacturer trained and certified
installation crew.
• Includes all equipment required for installation.
• Conforms to OSHA and ANSI Standards for Rooftop Fall Protection
System is to be fastened to the rooftop structure.
Proposal assumes the customer’s existing structure can support the load imparted
on it and is to be confirmed by the customer.
Quote is subject to DFP site confirmation and verification prior to order
acceptance.
Quote assumes installation crews will have uninterrupted access to erection
area during system installation.
Proposal does not include resealing of any rooftop penetrations as a
result of this installation. DFP assumes re-sealing to be responsibility of the
customer.
See Appropriate Terms & Conditions Below:
Option 1 - Total Price: $114,837.06
Proposed Roof Cable System Layout
Description: Non-Penetrating Guardrail - Option 2
Diversified Fall Protection proposes to supply and install perimeter portable non-
penetrating guardrail systems. OSHA 1910 and 1926 compliant. Ballasted design
meets the ASCE7-10 design wind load. Safety railings are ideal for temporary or
permanent rooftop applications.
This panel design is easily configurable for most roof layouts. This guardrail
system is non-penetrating. This quote includes the following guardrail
components:
Guardrail Systems includes:
• Assorted Sizes of Guardrail Sections - Powder Coated
Yellow or Galvanized
• Guardrail Bases
• Required Hardware
• Ladder to Guardrail Connections as required
• Self Closing Safety Gate - Powder Coated Yellow
• Set of General Arrangement Drawings
• Complete Installation by manufacturer trained and certified
installation crew.
• Includes all equipment required for installation.
Note: Unless attached to a structure or a closed railing, the guardrail
requires a minimum of 6' returns at the railing ends. Any required returns are
included in this price.
Proposal does not include resealing of any rooftop penetrations as a
result of this installation. DFP assumes re-sealing to be responsibility of the
customer.
See Appropriate Terms & Conditions Below:
Pricing assumes the existing structure can support the proposed system.
Option 2 - Total Price: $134,563.85
Proposed Guardrail System Layout
Exclusions/Related Work by Others
Additional scope items added from discrepancies, adds, changes or modifications shall be
additional scope and additional costs shall be incurred unless these items are already
explicitly noted within this proposal.
All existing structural support structures to be used as primary support are assumed to be in
their original integrity unless explicitly noted within this proposal; Diversified Fall Protection
assumes no liability for unforeseen deterioration, rust, missing components, etc.
Any financial liability due to any change in scope of work due to unknown underground
utilities, underground conditions, unknown poor soil conditions or other unknown conditions
at existing above ground support structures (such as unidentified additional roof loads,
attachment points that were not structurally verified, measured or seen) not explicitly noted
within this proposal.
Weekend, second or third shift installations, unless explicitly noted within the scope of work.
Bonds
Permits
Limit of Liability
Diversified Fall Protection products carry $10,000,000.00 general liability coverage for the
applicable warranty period, pending inspection of Fall Protection Anchorage Systems by DFP
or its authorized agent at intervals not to exceed 12 months.
Warranty
Diversified Fall Protection (DFP) manufactured products are warranted in accordance with
the published DFP Limited Warranty for a period of up to 10 years for fall protection
anchorages and 2 years for guardrails, ladders, and platforms. Limited Warranty is contingent
upon successful completion of OSHA/ANSI annual inspections.
Payment Terms
Net 30 Days. Finance charge of 1.5% per month, per past due balance.
As a condition of this contract, you agree to pay all costs of collections, including reasonable
attorney’s fees and court costs, if this account becomes delinquent. Once fully executed this
shall constitute the full and final binding agreement between parties and shall supersede all
previous writings, memoranda and/or agreements between the parties. This quote is valid for
a period of 30 days.
Diversified Fall Protection
Signature: ________________________ Signature: ________________________ .
Print Name: ___________________________ Print Name: ____________________________ .
Date: ___________________________ Date: ___________________________ .
Orders can be sent to: NCorders@fallprotect.com
Oakland County
General Terms & Conditions
1 The Scope of Work for the project is as stated in the proposal. Any changes or modifications to the Scope of Work shall be
mutually agreed upon and documented in writing by DFP and Purchaser/End User in the form of a change order.
2 Proposal is valid for 30 days – Freight Quote (if included) valid for 7 days.
3 Issuance of a purchase order to Diversified Fall Protection (“DFP”), based on the information in this proposal acknowledges
acceptance of DFP’s General Terms and Conditions.
4 Purchaser/End User is responsible for securing any licenses, permits or other governmental fees required to commence the job.
5 Shipping and delivery dates (if applicable) are estimates based upon conditions prevailing at the time of quotation.
6 Purchaser/End User shall pay any expenses incurred by DFP due to Purchaser/End User's postponement of delivery,
including but not limited to storage, refusal of delivery, inability to accept shipment or price increases by DFP’s suppliers
assuming no adequate notice from Purchaser/End User to DFP of a need to delay.
7 Secure and adequate material lay down and tool storage space must be provided near the work site.
8 Uninterrupted access to the job site (if work is to be performed on site) must be provided for the agreed upon dates and
times or additional charges may apply.
9 The work area will be clear and free from known or potential hazards for the duration of our time on site.
10 Work will be performed during normal business hours; between 7:00am and 4:30pm excluding weekends and holidays.
11 All work will be completed based on a mutually agreed installation schedule.
12 Both parties shall forward notice, in writing, regarding potential changes to the installation schedule not less than five days
in advance of the potential change to avoid additional charges.
13 Work stoppages will require the parties to reassess the installation schedule and may lead to change orders based on impact.
14 DFP will put forth it's best effort in meeting its promised delivery/installation obligations but shall have no liability for delays
in performance resulting from causes beyond its reasonable control, including, but not limited to acts or omissions of any
government, acts of God, customs delays, acts or omissions of another party (including Purchaser/End User ), strikes,
labor or transportation difficulties, or any other cause beyond the reasonable control of DFP. An extension of the time of
performance will be equal to the time of the delay.
15 DFP will remove all trash created by DFP from the premises. This does not include removal of excess soil/earth/rubble
resulting from system footing installation where applicable.
16 DFP and its employees will follow Purchaser/End User’s Site Safety Program while on the job site, unless the DFP Safety
Program is more comprehensive. All work will be performed in a workmanlike manner.
17 Periodic safety meetings will be held as needed and are open to the Purchaser/End User .
18 If, within 5 days after receipt of notice that the work is completed, Purchaser/End User fails to notify DFP of non-acceptance,
the work shall be deemed to have been accepted by Purchaser/End User .
19 Standard payment terms are net 30 days on all invoices. Project specific billing requirements will be called out in the quote.
20 DFP shall protect Purchaser/End User against any lien asserted against Purchaser/End User ’s property for equipment
or services furnished by others at DFP’s request, provided that Purchaser/End User meets the payment obligations
and other terms of this agreement.
21 A certificate of insurance will be furnished upon request.
22 The project and all documents will be governed by laws of the place of the project without giving effect to its conflict
of law principles.
23 Any claims, disputes or controversies between the parties arising out of or relating to this project shall be decided
by arbitration in accordance with the Construction Industry Arbitration Rules of the AAA then in effect, unless the parties
mutually agree otherwise. The award of the arbitrator will be final and binding upon the parties without the right of appeal.
24 Additional terms may apply based on types of work involved, regulations, owner’s restrictions and other factors.
44375 Grand River Avenue | Novi MI 48375
248.449.5200 phone | 248.449.5223 fax
Ryan@GuardianLP.com | GuardianLP.com
Company:Oakland County Facilities Planning Date:6/14/24
Contact:Stuart Rose Project:Oakland County Lightning Protection
248-462-9858 95W Fall Protection
Fax:
Email:sroses@oakgov.com
Reference Dwg's:Estimate #:5055
Location:Pontiac
We are pleased to quote the labor, materials and installation for a complete Lightning Protection System per plans and
specifications. All materials used will be Underwriters' Laboratories listed for Lightning Protection Systems.
Guardian Equipment Company designers and installers are registered with Underwriters' Laboratories and certified by
the Lightning Protection Institute.
1 All Engineering & As-Built Cad Drawings if required are included.( 30 day turnaround )
2 Design & installation shall comply with current U/L 96A, LPI 175 Codes & Certification by LPI IP.
3 All Ground Testing on the Lightning Protection System is included.
4 All Slip Sheets & Roof Penetrations if required shall be done by the Roofing Contractor and are NOT included.
5 Surge Protection if required shall be furnished and installed by the Electrical Contractor.
6 Manlift costs if required are NOT included.
7 Scope includes bonding and modifications to Lightning Protection to accommodate fall protection for 95W Building ONLY.
8 Inspection/Certification of compliance to NFPA 780, LPI 175, & UL 96a is included.
* Our figure for Lightning Protection is: NOT TO EXCEED $30,000.00
* After 30 days, material prices are subject to increase to current market prices.
IT IS EXPRESSLY AGREED THAT THE GOODS SOLD BY THIS AGREEMENT ARE SOLD WITHOUT ANY WARRANTY OF MERCHANTABILITY OF FITNESS FOR A PARTICULAR PURPOSE
EXCEPT TO THOSE PROVIDED BY THE MANUFACTURER OF THE EQUIPMENT. However, the installation is guaranteed for one year from substantial completion date against defects in material and
workmanship. This agreement is the complete agreement and supersedes any previous descriptions, explanations, representations, or agreements. In no event shall Guardian be liable to you or any other
person for lost business profits, incidental, consequential, special or indirect damages arising out of the sale or use of the lightning protection system. Price is valid for 30 days.
TO ACCEPT QUOTATION, SIGN BELOW AND RETURN VIA EMAIL OR FAX
Thank you for the opportunity of quoting, and should you The above specifications, terms and agreements are satisfactory
have any questions, and/or comments, please advise.and we hereby authorize the performance of this work.
Signed:
Estimator: Ryan Williams Print Name:Date:
Company:
ESTIMATE QUOTE SHEET