HomeMy WebLinkAboutResolutions - 2024.07.18 - 41353
AGENDA ITEM: Jail Clinic HVAC System Replacement Project
DEPARTMENT: Facilities Planning & Engineering
MEETING: Board of Commissioners
DATE: Thursday, July 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4272
Motion to authorize the Jail Clinic HVAC System Replacement Project in the amount of $1,341,539;
further, the FY 2024 budget is amended as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
The Jail Clinic HVAC (heating, ventilation, air condition) System Replacement Project will include
the replacement of the jail clinic air handling unit, distribution / mechanical ductwork revisions, new
HVAC controls and components. In accordance with Purchasing Division policies and procedures,
Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids from annual
competitively bid and selected contractors for the Jail Clinic HVAC System Replacement Project.
Limbach Company LLC., provided the best value bid.
The total project cost is $1,341,539, including $962,450 for materials and installation from Limbach
Company, LLC., $13,500 for new roofing, patching and repair from Royal Roofing, $20,000 for
interior demo, patching and repair from FM&O maintenance staff, $122,000 for mechanical and
electrical engineering services from Hooker DeJong, INC., $223,589 for contingency. Funding in the
amount of $1,341,539 is available for transfer from the FY 2024 Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the Jail Clinic HVAC
System Replacement Project (PRJ-17658).
POLICY ANALYSIS
The purpose of this project is to replace the Jail Clinic HVAC system with it's own unit to isolate
airflow from other parts of the jail. This was a request made by the Sheriff's Office during the
COVID-19 pandemic.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Misty Raatz
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 7/19/2024
AGENDA DEADLINE: 07/18/2024 6:00 PM
ATTACHMENTS
1. Facilities_FY24_Jail Clinic HVAC System Replacement Project_ScheduleA
2. Jail Clinic AHU and HVAC Distribution Replacement Project ESTIMATE 06.17.24
COMMITTEE TRACKING
2024-07-10 Economic Development & Infrastructure - Forward to Finance
2024-07-10 Finance - Recommend to Board
2024-07-18 Full Board - Adopt
Motioned by: Commissioner Christine Long
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman, Ann Erickson Gault, Linnie Taylor (19)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - JAIL CLINIC HVAC SYSTEM REPLACEMENT PROJECT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(1,341,539)$-$-
Total Expenditures $(1,341,539)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17658 BFA40100 695500 Transfer In $1,341,539 $-$-
Total Revenues $1,341,539 $-$-
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 6/17/2024
FPE#:
WO#: 1175657
FM Project Manager: Stephen Foster
Project: 033 Jail Clinic AHU & HVAC Distribution Replacement
FM-730352 CONSTRUCTION
FM-730352-HVAC Limbach Company, LLC.$962,450.00
FM-730352-Roofing Royal Roofing $13,500.00
FM-730352-PatchandPaint OC Maintenance Staff $20,000.00
$995,950.00Total:CONSTRUCTION
FM-730359 CONTINGENCY
FM-730359-Contingency Owner's Contingency 15%$167,692.00
FM-730359-Contingency Inflationary Contingency 5%$55,897.00
$223,589.00Total:CONTINGENCY
Others CONSULTANTS
FM-731444-MechanicalConsultant Hooker DeJong, INC.$122,000.00
$122,000.00Total:CONSULTANTS
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$1,117,950.00
$223,589.00
$1,341,539.00
6/17/2024