HomeMy WebLinkAboutInterlocal Agreements - 2024.07.18 - 41382PROGRAM YEAR 2024
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)SUBRECIPIENT AGREEMENT BETWEENTHECOUNTYOFOAKLANDANDTOWNSHIPOFWEST BLOOMFIELDUniqueEntityIdentifier(UEI)#:KLIZWKDLCG49
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This Agreement is made between Oakland County,a Constitutional Corporation,1200 North Telegraph,Pontiac,Michigan 48341 ("County")and Township of West Bloomfield,4550 Walnut Lake Rd.,WestBloomfield,MI 48323,a Michigan Municipal Corporation ("Municipality").The County andMunicipalityshallbecollectivelyreferredtoasthe“Parties.”
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and responsibilitiesregardingtheCounty’s use of Grant funds (defined below)to reimburse the Municipality for overtimeexpensesthatitincurredrelatedtoitsparticipationintheOaklandCountyNarcoticEnforcementTeam(“N.E.T.”),a multijurisdictional drug enforcement task force under the direction and supervision of theOaklandCountySheriff's Office (“OCSO”).
Under the Parties’separate N.E.T.agreement,the Municipality is responsible for providing a full-timeemployeeforparticipationinN.E.T.and for all costs associated with that employment,includingovertime.
The County,as the legal entity that administers N.E.T.,submitted an Initiative Description and BudgetProposal(Exhibit A)to the Executive Board for Michigan HIDTA requesting the United States OfficeofNationalDrugControlPolicy(“ONDCP”)to grant N.E.T.an award for program year (PY)2024 toreimburseN.E.T.participating agencies for eligible law enforcement officer overtime.PY 2024 begins
January 1,2024,and ends December 31,2024.
If ONDCP grants N.E.T.an award for PY 2024,the ONDCP disburses the HIDTA grant funds to theCityofNovi.To receive the Grant funds for overtime costs,N.E.T.must submit requests forreimbursementwiththerequiredsupportingdocumentationtoMichiganHIDTA.If Michigan HIDTAapprovestheN.E.T.overtime reimbursement requests,the City of Novi should distribute the GrantfundstoCountyonbehalfofN.E.T.The County has the authority to allocate a portion of the GrantfundstoreimbursetheMunicipalityforqualifyingovertimecostssubjecttothetermsandconditions ofthisAgreement.
In consideration of the mutual promises,obligations,representations,and assurances in this Agreement,
the Parties agree to the following:
1.DEFINITIONS.The following terms,whether used in the singular or plural,within or without
quotation marks,or possessive or nonpossessive,shall be defined,read,and interpreted as follows:
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 1 of 11
Rev.February 2024
Lal
1.2.
2.1.
2.2.
2.3.
2.4.
20s
3.1.
3.2.
3.3.
3.4.
Claim means any alleged loss,claim,complaint,demand for relief or damages,cause of action,proceeding,judgment,deficiency,liability,penalty,fine,litigation,costs,and/or expenses,including,but not limited to,reimbursement for attorney fees,witness fees,court costs,investigation expenses,litigation expenses,and amounts paid in settlement,which are imposedon,incurred by,or asserted against the County or Municipality,or the County’s orMunicipality’s agents or employees,whether such claim is brought in law or equity,tort,contract,or otherwise.
Grant funds mean the funds that may be awarded to the County and the other participatingagenciesinN.E.T.pursuant to Michigan HIDTAInitiative Description and Budget ProposalVersion2024(Exhibit A)submitted to Michigan HIDTA by County on behalf of itself and theotherparticipatingagenciesinN.E.T.
-EXHIBITS.The Exhibits listed below are incorporated and are part of this Agreement.
Exhibit A —Michigan HIDTAInitiative Description and Budget Proposal Version 2024.
Exhibit B -Template Request for HIDTA Overtime Reimbursement (Locals to County).
Exhibit C —Sample letter regarding notification of current overtime payrate.
Exhibit D —Sample overtime slip,signed by the officer’s supervisor that supports eachRequestforHIDTAOvertimeReimbursement.
Exhibit E —Sample paystub or payroll report that supports each Request for HIDTA
Overtime Reimbursement.
.FEDERAL AWARD PROJECT DESCRIPTION.
Catalog of Federal Domestic Assistance (“CFDA”)#:95.001
Federal Awarding Agency:United States Office of National Drug Control Policy (“ONDCP”)
Program:High Intensity Drug Trafficking Areas (HIDTA)
3.3.1.HIDTA Objective:To reduce drug trafficking and drug production in the United States by:(A)facilitating cooperation among Federal,State,local,and tribal law enforcement agencies
to share information and implement coordinated enforcement activities;(B)enhancing law
enforcement intelligence sharing among Federal,State,local,and tribal law enforcement
agencies;(C)providing reliable law enforcement intelligence to law enforcement agencies
needed to design effective enforcement strategies and operations;and (D)supporting
coordinated law enforcement strategies which maximize use of available resources to reduce
the supply of illegal drugs in designated areas and in the United States as a whole.
Period of Performance:January 1,2024,through December 31,2024.
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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Suds The Federal AwardIdentification Number (FAIN)is provided in the HIDTA Grant AgreementbetweenONDCPandtheCityofNovi,which is incorporated into this Agreement by reference.
4.USE OF HIDTA FUNDS.
4.1.
4.2.
4.3.
4.4.
The total amount of the federal award for overtime costs committed to the Municipality andobligatedbythisactionbytheCountytotheMunicipalityisnottoexceed$6,000.00 for eachparticipatinglawenforcementofficerunlessotherwiseprovidedherein.That amount is basedonthenumberofN.E.T participating agencies and eligible law enforcement officers at the timethisAgreementwasexecutedbybothParties.If the number of N.E.T participating agenciesand/or eligible law enforcement officers changes during the term of this Agreement,the totalamountofthefederalawardforovertimecostscommittedtotheMunicipalityandobligatedbythisactionbytheCountytotheMunicipalityamountmaychangeasfundsareavailableonaproratabasis.Such commitment and obligation for overtime costs is contingent upon theONDCPawardingtheGrantfundstoN.E.T and the City of Novi reimbursing the County.
The County will reimburse the Municipality up to $6,000.00 for each participating lawenforcementofficerforqualifyingN.E.T.-related overtime unless otherwise provided herein.That amount is based on the number of N.E.T participating agencies and eligible lawenforcementofficersatthetimethisAgreementwasexecutedbybothParties.If the numberofN.E.T participating agencies and/or eligible law enforcement officers changes during thetermofthisAgreement,the maximum reimbursement amount may change as funds areavailableonaproratabasis.Such reimbursement shall only be made after the supportingdocumentationissubmittedbytheMunicipalityandapprovedbytheCounty,as described inParagraph5.1.Such reimbursement is contingent upon the ONDCP awarding the grant funds
to N.E.T and the City of Novi reimbursing the County.
4.2.1.HIDTA funds shall be used to pay overtime only if the overtime was performed in support
of a HIDTA-designated Enforcement initiative or Intelligence and information Sharing
Initiative.HIDTA funds shall not be used to pay overtime related to training attendance,
financial management,drug treatment,drug demand reduction or prevention,or non-
investigative related administrative work.
4.2.2.No HIDTAfunds shall be used to supplant the Municipality’s funds that would otherwise
be made available for the same purposes.
There is no research and development performed pursuant to this Agreement.
No indirect costs shall be charged or reimbursed under performance of this Agreement.
5.REIMBURSEMENT OF ELIGIBLE N.E.T.OVERTIME.
5.1.To request reimbursement for eligible N.E.T.overtime costs,the Municipality shall submit to
the County the documentation described in the following subparagraphs no later than thirty
(30)days after PY 2024 has expired.If the County,in its sole discretion,determines that the
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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D2.
6.1.
6.2.
65:
6.4.
6.5.
6.6.
documentation submitted by the Municipality does not reconcile,then the Municipality shallprovideanyadditionaldocumentationrequestedbytheCountyinordertoprocesspayment.
5.1.1.A fully completed and signed Request for HIDTA Overtime Reimbursement attached asExhibitB.
5.1.2.A letter substantively similar to the sample letter regarding notification of current overtimepayrateattachedasExhibitC.
5.1.3.Overtime slips,signed by the officer’s supervisor,that support each Request for HIDTAOvertimeReimbursement.The overtime slips shall be substantively similar to the sampleovertimeslipattachedasExhibitD.
5.1.4.The paystub or payroll report that supports each Request for HIDTA OvertimeReimbursement.The paystub or payroll report shall be substantively similar to the samplepaystubattachedasExhibitE.
Countywill only reimburse Municipality for approved overtime costs after County hasreceivedtheGrantfundsfromtheCityofNoviforthatparticularreimbursementrequest.
.GENERAL COMPLIANCE.
The Municipality shall comply with to 28 C.F.R.Part 69 (New Restrictions on Lobbying)and 2 C.F.R.Part 25 (Universal Identifier and System of Award Management).
The Municipality shall comply with the Government-wide Suspension and Debarmentprovisionsetforthat2CFRPart180.
The Municipality shall perform all activities in accordance with The Uniform AdministrativeRequirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200 (the “Part 200UniformRequirements”),as adopted and implemented by the Office of National DrugControlPolicy(ONDCP)in 2 C.F.R.Part 3603.For this award,the Part 200 UniformRequirementssupersede,among other things,the provisions of 28 C.F.R.Parts 66 and 70,aswellasthoseof2C.F.R.Parts 215,220,225,and 230.
The Municipality shall comply with ONDCP’s HIDTA Program Policy and BudgetGuidance,all other applicable Federal,state,and local laws and regulations,and the termsandconditionscontainedinthisAgreement.
The Municipality shall comply with all applicable requirements for subrecipients that areprovidedintheHIDTAGrantAgreementbetweenONDCPandtheCityofNovi.TheHIDTAGrantAgreementbetweenONDCPandtheCityofNoviwillbeprovidedtotheMunicipalitywithinareasonabletimeaftertheCountyreceivesacopyofit.
As specified in the HIDTA Program Policy and Budget Guidance,the Municipality must:
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SUBRECIPIENT AGREEMENT BETWEEN
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6.6.1.Establish and maintain effective internal controls over the Federal award that providesreasonableassurancethatFederalawardfundsaremanagedincompliancewithFederalstatutes,regulations and award terms and conditions.These internal controls should be incompliancewiththeguidancein“Standards for Internal Control in the FederalGovernment,”issued by the Comptroller General of the United States and the “InternalControlIntegratedFramework,”issued by the Committee of Sponsoring Organizations oftheTreadwayCommission(COSO).
6.6.2.Comply with Federal statutes,regulations,and the terms and conditions of the Federalawards.
6.6.3.Evaluate and monitor compliance with applicable statute and regulations,and the termsandconditionsoftheFederalaward.
6.6.4.Take prompt action when instances of noncompliance are identified,includingnoncomplianceidentifiedinauditfindings.
6.6.5.Take reasonable measures to safeguard protected personally identified information (PII)and other information ONDCP or the Municipality designates consistent with applicableFederal,state,and local laws regarding privacy and obligations of confidentiality.
7.FINANCIAL ACCOUNTABILITY AND AUDIT REQUIREMENTS.
Pals
Tide
The Municipality shall maintain standards of financial accountability that conform to 2
C.F.R.§200.302 (Financial Management)and 2 C.F.R.§200.303 (Internal Controls).
The Municipality shall comply with audit requirements contained in 2 C.F.R.Part 200,Subpart F,which requires the Municipality to have an annual audit conducted within nine (9)months of the end of their fiscal year,if the Municipality has an aggregate expenditure ofmorethan$750,000 in federal funds in a fiscal year.Any deficiencies noted in audit reportsmustbefullyclearedbytheMunicipalitywithinthirty(30)days after receipt of same.TheGrantfundsspentbytheCountyonbehalfoftheMunicipalityfortrainingexpensesshallbeincludedontheScheduleofExpendituresofFederalAwardsiftheMunicipalityisrequiredtohaveasingleauditperformed.Municipalities that are exempt from the Single Audit
requirements that receive less than $750,000 of total Federal funding must submit a Financial
Statement Audit prepared in accordance with Generally Accepted Auditing Standards
(“GAAS”)if the audit includes disclosures that may negatively impact the HIDTA program
including,but not limited to fraud,financial misstatements,and violations of any contract or
grant provisions.The County shall have the right to review and audit all records of the
Municipality pertaining to any payment by the County.
8.CONFLICT OF INTEREST.
8.1.The Municipality shall comply with the following ONDCP conflict of interest policies:
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SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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8.1.1.As anon-Federal entity,you must maintain written standards of conduct coveringconflictsofinterestandgoverningtheperformanceofyouremployeesengagedintheselection,award,and administration of subawards and contracts.
8.1.2.None of your employees mayparticipate in the selection,award,or administration of asubawardorcontractsupportedbyaFederalawardifheorshehasarealorapparentconflictofinterest.Such a conflict of interest would arise when the employee,officer,oragent,any member of his or her immediate family,his or her partner,or an organizationwhichemploysorisabouttoemployanyofthepartiesindicatedherein,has a financial orotherinterestinoratangiblepersonalbenefitfromanorganizationconsideredforasub-award or contract.The officers,employees,and agents of the non-Federal entity mustneithersolicitnoracceptgratuities,favors,or anything of monetary value fromsubrecipientsorcontractorsorpartiestosubawardsorcontracts.
8.1.3.Ifyou have a parent,affiliate,or subsidiary organization that is not a State,localgovernment,or Indian tribe,you must also maintain written standards of conduct coveringorganizationalconflictsofinterest.Organizational conflicts of interest means that becauseofrelationshipswithaparentcompany,affiliate,or subsidiary organization,you are unableorappeartobeunabletobeimpartialinconductingasub-award or procurement action
involving a related organization.
9.MANDATORY DISCLOSURE.
Os As a non-Federal entity,the Municipality must disclose,in a timely manner,in writing to
ONDCP all violations of Federal criminal law involving fraud,bribery or gratuity violations
potentially affecting the Federal award.Non-Federal entities that have received a Federal
award that includes the term and condition outlined in 200 CFR Part 200,Appendix XII
“Award Term and Condition for Recipient Integrity and Performance Matters,”are required
to report certain civil,criminal,or administrative proceedings to System for Award
Management (SAM).Failure to make required disclosures can result in remedies such as:
temporary withholding of payments pending correction of the deficiency,disallowance of all
or part of the costs associated with noncompliance,suspension, termination of award,
debarment,or other legally available remedies outlined in 2 CFR 200.338 “Remedies for
Noncompliance”.
10.RECORD RETENTION.
10.1.
10.2.
The Municipality shall comply with the record retention provisions of 2 C.F.R.200.333
(Retention requirements for records).
The Municipality should,whenever practicable,collect,transmit,and store Federal award-
related information in open and machine readable formats rather than in closed formats or on
paper in accordance with 2 C.F.R.200.335 (Methods for collection,transmission and storage
of information).
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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Rev.February 2024
11.ACCESS TO RECORDS.
11.1.The Federal awarding agency,Inspectors General,the Comptroller General of the UnitedStates,and the County,or any of their authorized representatives,have the right of access toanydocuments,papers,or other records of the Municipal entity which are pertinent to theFederalaward,in order to make audits,examinations,excerpts,and transcripts.The right alsoincludestimelyandreasonableaccesstotheMunicipality's personnel for the purpose ofinterviewanddiscussionrelatedtosuchdocuments.The right of access to the Municipality’srecordsisnotlimitedtotherequiredretentionperiodbutlastaslongastherecordsareretained.
11.2.The Municipality shall permit the County and auditors to have access to the Municipality’srecordsandfinancialstatementsasnecessaryfortheCountytomeettherequirementsof2C.F.R.Part 200.
12.TERM.
12.1.This Agreement and any amendments hereto shall be effective when executed by both PartieswithconcurrentresolutionspassedbythegoverningbodiesofeachParty,and when theAgreementisfiledaccordingtoMCL124.510.The approval and terms of this Agreement andanyamendmentsheretoshallbeenteredintheofficialminutesofthegoverningbodiesofeachParty.This Agreement shall end on December 31,2024.
13.ASSURANCES.
13.1.Each Party shall be responsible for its own acts and the acts of its employees and agents,thecostsassociatedwiththoseacts,and the defense of those acts.
13.2.The Parties have taken all actions and secured all approvals necessary to authorize andcompletethisAgreement.The persons signing this Agreement on behalf of each Party havelegalauthoritytosignthisAgreementandbindthePartiestothetermsandconditionscontainedherein.
13.3.Each Party shall comply with all federal,state,and local ordinances,regulations,administrative rules,laws,and requirements applicable to its activities performed under thisAgreement.
14.TERMINATION OF AGREEMENT.
14.1.This Agreement maybe terminated in whole or in part as follows:
14.1.1.by the County,if the Municipality fails to comply with the terms and conditions of thisAgreement;
14.1.2.by the County for cause;
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SUBRECIPIENT AGREEMENT BETWEEN
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AND
TOWNSHIP OF WEST BLOOMFIELD
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14.1.3.by the County with the consent of the Municipality,in which case the two parties mustagreeupontheterminationconditions,including the effective date and,in the case of partialtermination,the portion to be terminated;
14.1.4.by the Municipality upon sending to the County written notification setting forth thereasonsforsuchtermination,the effective date,and,in the case of partial termination,theportiontobeterminated.However,if the County determines in the case of partial terminationthatthereducedormodifiedportionofthesubawardwillnotaccomplishthepurposeforwhichthisAgreementwasmade,the County mayterminate the Agreement in its entirety.
14.2.The County must provide to the Municipality a notice of termination.Written suspension ornoticeofterminationwillbesenttotheMunicipality’s business address.If this Agreement isterminatedorpartiallyterminated,both the County and the Municipality remain responsibleforcompliancewiththerequirementsat2CFR200.343 Closeout and 2 CFR 200.344 Post-closeout Adjustments and Continuing Responsibilities.
15.CLOSEOUT.
15.1.The County shall close-out this Agreement when it determines that all applicableadministrativeactionsandallrequiredworkunderthisAgreementhavebeencompletedbyMunicipality.
15.2.The Municipality shall comply with the closeout provisions of 2 C.F.R.200.343 (Closeout).
16.POST-CLOSEOQUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
16.1.The closeout of this Agreement does not affect any of the following:
16.1.1.The right of County to disallow costs and recover funds on the basis of a later audit orotherreview.The County must make any cost disallowance determination and notify theMunicipalitywithintherecordretentionperiod;
16.1.2.The obligation of the Municipality to return any funds due as a result of later refunds,corrections,or other transactions including final indirect cost rate adjustments;
16.1.3.Audit requirements in Subpart F—Audit Requirements of 2 C.F.R.Part 200.
16.1.4.Records retention as required in Subpart D—Post Federal Award Requirements of thispart,§200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
17.REMEDIES FOR NONCOMPLIANCE.
17.1.If the Municipality fails to comply with federal statutes,regulations,or the terms andconditionsofthisAgreement,the County may impose additional conditions,as described in 2CFR§200.207 Specific Conditions.If the County determines that noncompliance cannot be
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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Rev.February 2024
18.
19.
20.
21.
22.
23.
remedied by imposing additional conditions,the County may take one or more of the followingactions,as appropriate in the circumstances:
17.1.1.temporarily withhold cash payments pending correction of the deficiency by theMunicipalityormoresevereenforcementactionbytheCounty;
17.1.2.disallow (that is,deny both use of funds and any applicable matching credit for)all or partofthecostoftheactivityoractionnotincompliance;
17.1.3.wholly or partly suspend or terminate the Agreement;
17.1.4.recommend that the Federal awarding agency initiate suspension or debarment proceedingsasauthorizedunder2CFRPart180andFederalawardingagencyregulations;
17.1.5.withhold further funds for the project or program;
17.1.6.take other remedies that maybe legally available.
NO THIRD-PARTY BENEFICIARIES.Except as provided for the benefit of the Parties,thisAgreementdoesnotandisnotintendedtocreateanyobligation,duty,promise,contractual right orbenefit,right to indemnification,right to subrogation,and/or any other right,in favor of any otherpersonorentity.
DISCRIMINATION.The Parties shall not discriminate against their employees,agents,applicantsforemployment,or another persons or entities with respect to hire,tenure,terms,conditions,andprivilegesofemployment,or any matter directly or indirectly related to employment in violation ofanyfederal,state or local law.
PERMITS AND LICENSES.Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement,all licenses,permits,certificates,and governmentalauthorizationsnecessarytocarryoutitsobligationsanddutiespursuanttothisAgreement.
RESERVATION OF RIGHTS.This Agreement does not,and is not intended to waive,impair,divest,delegate,or contravene any constitutional,statutory,and/or other legal right,privilege,power,obligation,duty,or immunity of the Parties.
DELEGATION/SUBCONTRACT/ASSIGNMENT.Neither Party shall delegate,subcontract,and/or assign any obligations or rights under this Agreement without the prior written consent of theotherParty.
NO IMPLIED WAIVER.Absent a written waiver,no act,failure,or delay by a Party to pursue orenforceanyrightsorremediesunderthisAgreementshallconstituteawaiverofthoserightswithregardtoanyexistingorsubsequentbreachofthisAgreement.No waiver of any term,condition,orprovisionofthisAgreement,whether by conduct or otherwise,in one or more instances,shall bedeemedorconstruedasacontinuingwaiverofanyterm,condition,or provision of this Agreement.
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
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AND
TOWNSHIP OF WEST BLOOMFIELD
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24,
25.
26.
27.
No waiver by either Party shall subsequently affect its right to require strict performance of thisAgreement.
SEVERABILITY.Ifa court of competent jurisdiction finds a term,or condition,of this Agreementtobeillegalorinvalid,then the term,or condition,shall be deemed severed from this Agreement.Allotherterms,conditions,and provisions of this Agreement shall remain in full force.
CAPTIONS.The section and subsection numbers and captions in this Agreement are intended fortheconvenienceofthereaderandarenotintendedtohaveanysubstantivemeaning.The numbersandcaptionsshallnotbeinterpretedorbeconsideredaspartofthisAgreement.Any use of thesingularorpluralnumber,any reference to the male,female,or neuter genders,and any possessive ornonpossessiveuseinthisAgreementshallbedeemedtheappropriateplurality,gender or possessionasthecontextrequires.
NOTICES.Notices given under this Agreement shall be in writing and shall be personally delivered,sent by express delivery service,certified mail,or first-class U.S.mail postage prepaid,and addressedtothepersonlistedbelow.Notice will be deemed given on the date when one of the following firstoccur:(1)the date of actual receipt;(2)the next business day when notice is sent express deliveryserviceorpersonaldelivery;or (3)three days after mailing first class or certified U.S.mail.
26.1.If Notice is sent to the County,it shall be addressed and sent to:Oakland County Board ofCommissionersChairperson,1200 North Telegraph,Pontiac,Michigan 48341,with a copy toOaklandCountySheriff's Office,Sheriff Fiscal Officer,1200 N.Telegraph,Bldg.38E,Pontiac,Michigan 48341.
26.2.If Notice is sent to the Political Subdivision,it shall be addressed to:Township of West
Bloomfield.
26.3.Either Party may change the address and/or individual to which Notice is sent by notifying theotherPartyinwritingofthechange.
CONTACT INFORMATION.
County of Oakland
Lieutenant Bryan Wood Chief Michael PattonInvestigative&Forensic Services Division West Bloomfield Chief of PoliceNarcoticsEnforcementTeam4530WalnutLakeRoadOffice:248-858-1722 Office:248-975-8901
Fax:248-858-1754 Fax:248-682-1811Email:woodb@oakgov.com Email:mpatton@wbpolice.org
Township of West Bloomfield
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
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TOWNSHIP OF WEST BLOOMFIELD
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28.GOVERNING LAW.This Agreement shall be governed,interpreted,and enforced by the laws oftheStateofMichigan,without regard to Michigan’s conflict of laws provisions.
29.AGREEMENT MODIFICATIONS OR AMENDMENTS.Any modifications,amendments,rescissions,waivers,or releases to this Agreement must be in writing and executed by both Parties.
30.ENTIRE AGREEMENT.This Agreement represents the entire agreement and understandingbetweentheParties.This Agreement supersedes all other oral or written agreements between theParties.The language of this Agreement shall be construed as a whole according to its fair meaning,and not construedstrictly for or against any Party.
IN WITNESS WHEREOF,David T.Woodward,Chairperson,Oakland County Board ofCommissioners,acknowledges that he has been authorized by a resolution of the Oakland County BoardofCommissioners~q certified copy of which is attached,to execute this Agreement,and hereby acceptsandbindstheZounty\to the terms and conditions ofthis Agreement.
Al DATE:7 |16 ly MavidT.Woodwefd;Chairperson
Oakland County Board of Commissioners
WITNESSED:ent WcOe DATE:“1-20-24Printe{Name:Jokwn Sf Liou)Title ee k,
JINWITNESSWHEREOF,‘TEven Ka?LAcknowledges that he/she has been authorizedbyaresolutionoftheMunicipality’s governing body,a certified copy of which is attached,to execute thisAgreement,and hereby accepts and binds the Municipality to the terms and conditionsof this Agreement.
EXECUTED:STéuen ka (LAN DATE:ft[ao2
Printed Name:
paTe:_4 /2 /2ozy
Title:Sy pervisor
oy ‘¢)
WITNESSED:
Name:Kris p!a*ExXecuty Kssistiel
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
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28.GOVERNING LAW.This Agreement shall be governed,interpreted,and enforced by the laws oftheStateofMichigan,without regard to Michigan’s conflict of laws provisions.
29.AGREEMENT MODIFICATIONS OR AMENDMENTS.Any modifications,amendments,rescissions,waivers,or releases to this Agreement mustbe in writing and executed by both Parties.
30.ENTIRE AGREEMENT.This Agreement represents the entire agreement and understandingbetweentheParties.This Agreement supersedes all other oral or written agreements between theParties.The language of this Agreement shall be construed as a whole accordingto its fair meaning,and not construedstrictly for or against any Party.
IN WITNESS WHEREOF,David T.Woodward,Chairperson,Oakland County Board ofCommissioners,acknowledges that he has been authorized by a resolution of the Oakland County Board>a certified copy of which is attached,to execute this Agreement,and hereby acceptsounty\to the terms and cdyditions
of
this Agreement.
|DATE:_/[22 VmavidT.WoddWard,Chairperson
Oakland County Board of Commissioners
WITNESSED:\.Veco Dred DATE:“1-20.24f
Printed Name:|,hw SHEN GEZUL oDTitle:SECRET Ry
EXECUTED:_3
IN WITNESS WHEREOF>,acknowledges that he/she has been authorizedbyaresolutionoftheMunicipality’s governing Body,a certified copy of which is attached,to execute thisAgreement,and hereby accepts and binds the Municipality to the terms and conditions of this Agreement.
EXECUTED:STEVEN kao Con DATE:_F/O//£ORY¥Printed Name:
DATE:4]2]202
Title:T ownshiz Supervisar
:\WITNESSED:
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 11 of 11
Rev.February 2024
Exhibit A
Michigan HIDTA
Initiative Description and Budget Proposal
All Initiatives which seek HIDTA funding must complete this proposal and return to Michigan HIDTA via e-mailbytheannounceddeadline.Completion of all sections of this proposal is required.The Office of National DrugControlPolicyexaminesthesesubmissionsveryclosely.Your proposal must be clear,concise and complete.A complete proposal consists of this form AND the Michigan HIDTA FMS Budget Sheet.
Program Year:|2024 Initiative Title:|NET -Oakland County Narcotics Enforcement Team
Submitter's Rank/Name:|D/Lt.Sean Jennings Submitter's Telephone #:|248-858-1722
Submitter's E-mail Address:|jenningss@oakgov.com
SECTION 1:INITIATIVES
Level of Activity -Check all that apply
Local DTO Focus Multi-State DTO Focus _]International DTO Focus [-]Interdiction Focus
Does this Initiative Routinely Provide Information to the HIDTA Investigative Support Center (ISDC)?
YES []NO
SECTION 2:PROFILE
Initiative Description
Enter Lead Agency:{Oakland County Sheriff's Office
Enter Location of Initiative (City):|Pontiac
Check All That Apply
[_]Initiative is Collocated with other HIDTAInitiatives
Initiative is Staffed with Full-Time Federal and Full-Time State/Local Personnel
Full-Time Members of Initiative are Collocated and Commingled with Federal and State/Local Personnel
Revised November 2017
Initiative Description and Budget Proposal Instructions
Enter your initiative description and budget detail in the text box on the following page.The text box is not characterlimited,nor is it limited to the visible field on the page.It works best to compose the narrative in Word and copy into thetextfieldonthefollowingpage.Please use narrative only to complete this section.The PMP software will not acceptgraphs,tables,charts,images,etc.
The narrative section is intended to describe the mission and proposed activities for your initiative (dismantling DTOs,meth labs,interdicting drugs/money,apprehending fugitives,etc.)and detail your initiative's funding request.ThisdescriptionshouldindicatewhentheinitiativewasfirstfundedbyHIDTA.
Your narrative must be clear,concise and complete.Do not include a long narrative detailing the history oraccomplishmentsofyourinitiative.Please limit your initiative description to several short paragraphs.
The first paragraph should clearly identify the threat (drug problem,violent crime,money laundering)in your area.ONDCP expects detailed information regarding the threat in the HIDTA county/counties which your initiative serves.Describe the types of drugs being trafficked,the presence/activities of gangs and drug-related violent crime.IncludeinformationonDTOsandMLOsoperatinginyourarea.DO NOT use specific names/addresses for any organizations orprovideanyinformationwhichislawenforcementsensitiveorclassified.Referring to the Michigan HIDTA Annual ThreatAssessment/Drug Market Analysis is essential when describing the threatin your region.
In the next paragraph discuss your plan to attack the threat in your region.Describe your initiative and detail yourplantoaddressthespecificthreats/problems in your area and achieve your performance targets.If your initiativeconsistsofmultipleteams,explain how each team's activities attack the drug threat in your HIDTA county.Detail howyouwillworkmoreefficientlyandeffectivelybyconductingintelligence-driven investigations and sharing information(leads).
The next paragraph(s)should present your budget request.Remember that HIDTA funding is added-value funding andcannotbeusedtosupplantnormaloperatingbudgetitems.Each budget line item (overtime,equipment,supplies,vehicles,phones,services,etc.)must be detailed in narrative form,specifying the amount requested and how each lineitemamountwillbeutilized.It is important to relate why each line item is needed and howit fits into your plan to attackthethreatinyourregionandattainyourperformancetargets.Provide a clear,concise and complete explanation of allitemsinyourbudgetrequest.The budget narrative will be reviewed by the Michigan HIDTA Steering Committee andExecutiveBoardbeforebeingsenttoONDCPforreviewandapproval.
ONDCP closely examines vehicle expenditures.Lease costs and other vehicle-related expenses must bedetailed.Ensure the number of vehicles and expenses match the number of eligible officers in your initiative.Examples:"6 vehicles @ $500/month x 12 months =$36,000;Gasoline Expense,6 officers @ $200/month x 12months=$14,400 .
ONDCP also scrutinizes overtime expenses.Ensure these expenses line-up with eligible officers in yourinitiative.ONDCP caps overtime for individual officers at $9,500 annually.The Michigan HIDTAlimits the cap to$6,500 per officer annually.Each initiative is required to maintain documentation/spreadsheet to ensure theselimitsarenotexceeded.Example:10 task force officers x $3,000/annually =$30,000 annual overtime.
PLEASE NOTE:Equipment vs.Supplies -There has been a change in how these items are categorized.All itemspurchasedfor$5,000 or more per item are categorized as Equipment.All items purchased for $4,999 or less per itemarecategorizedasSupplies.
Equipment expenses must be detailed.Provide specifics for what will be purchased,the cost,and howit relates to yourplantoaddressthethreat.Example:10 ballistic shields @ $6,000 each =$60,000.
Supplies expenses must be detailed.Provide specifics for what will be purchased,the cost,and howit relates to yourplantoaddressthethreat.Example:12 laptop computers @ $1,000 each =$12,000.
Service expenses must also be detailed.Example:Monthly cell phone service for 12 officers @ $100/monthly x 12months=$14,400.
The total of all items must match the total entered in the "Total Dollar Amount Requested”field at the top of the nextpage.
A complete proposal consists of this form AND the Michigan HIDTA FMS Budget Sheet.
Enter Initiative Description and Budget Proposal Detail Below
Total Dollar Amount Requested:
|
$132,300
Explain the mission of the initiative and provide a detailed explanation of the specific threat/s identified in theMichiganHIDTAAnnualThreatAssessmentthatthisinitiativeisdesignedtoaddress.All sections below mustbecompleted.
INITIATIVE PURPOSE:
The Oakland County Narcotic Enforcement Team (NET)is a cooperative partnership of federal,county and locallawenforcementagenciesinOaklandCounty,Michigan,and collocated at the Oakland County Sheriff's OfficeinPontiac.NET
*Focuses on mid-to upper-level drug trafficking organizations (DTOs)and criminal groups operating inOaklandCounty
-Supports street-level investigative operations targeting illegal drug trafficking of cocaine,crack cocaine,methamphetamine,fentanyl,heroin,and controlled prescription drugs
THREATPRIORITIES:
Primary Threats:
*Regional and local DTOs are the primary drug trafficking threats in the NET Area of Responsibility (AOR)
o DTOs transport cocaine,heroin,fentanyl,and methamphetamine into Oakland County0FentanylandfentanylmixedwithothernarcoticscontinuetobethemostlethalcategoryofillicitsubstancesmisusedinOaklandCounty
0 Heroin-related overdose deaths remain at high levels in the county
0 NET has observed a substantial increase in methamphetamine distribution and useoCocainehasbecomearesurgentthreatandiswidelyavailablethroughoutthecounty
0 Controlled prescription drugs remain an area of concern
0 Most of the illegal narcotics remain in Oakland County and are distributed by local DTOs and eventuallyconsumedbyusers
INVESTIGATIVE APPROACH:(See Worksheet/Sample -2024 IDBP handout with new format)
*NET will leverage HIDTA funds to support investigative overtime and communication services
o Drug seizures will be thoroughly investigated by NET investigators in order to
XM Trace seizures back to source(s)of supply
Xl Assist investigators in ultimately disrupting and dismantling DTOs
0 NET investigators monitor DTO trafficking patterns and share the information with our federal partners
XM NET’s primary focus is investigations into upper-and mid-level DTOs to identify,disrupt anddismantletheirillicitdruatraffickinaoperations +
AgencyPositions
Summarize the staffing levels you confidently expect to be part of your initiative for the Program Year selected.TheHIDTAFundedboxshouldbemarkedYesONLYwhenHIDTAfundingcoversthesalary/wages for the listed position.
Number of |HIDTA Funded]Collocated|Full Time
iscsi tel Agency Positions (Yes/No)(Yes/No)
|
or Part Time Notes
Office Assistants Oakland County Sheriff 2 No Yes Part Time
Technical Assistant Oakland County Sheriff 1 No Yes Full Time
Property Room Technician Oakland CountySheriff 1 No Yes Full Time
Auditor Oakland CountySheriff 1 No Yes Full Time
Deputy Oakland CountySheriff 7 No Yes Full Time
Sergeant Oakland County Sheriff 3 No Yes Full Time
Lieutenant Oakland CountySheriff 1 No Yes Full Time
Agent Drug Enforcement Admin 1 No Yes Full Time
Agent US Dept of Homeland Security 1 No Yes Full Time
Investigator Oakland County Prosecutor Off 1 No Yes Full Time
Officer Auburn Hills Police Dept 1 No Yes Full Time
Officer Birmingham Police Dept 1 No Yes Full Time
Officer Bloomfield Police Dept 1 No Yes Full Time
Officer Farmington Hills Police Dept 1 No Yes Full Time
Officer Rochester Police Dept 1 No Yes Full Time
Officer Royal Oak Police Dept 1 No Yes Full Time
Officer Troy Police Dept 1 No Yes Full Time
Officer Waterford Police Dept 1 No Yes Full Time
Officer West Bloomfield Police Dept 1 No Yes Full Time
Officer Ferndale Police Depart 1 No Yes Full Time
Predicting Expected Outputs:When developing your expected outputs for the Program Year,pleaseensureyoutakeintoconsiderationyourpast2-3 year performance averages.ONDCP frequentlyreferstotheseaverageswhenevaluatingfutureperformancetargetnumbers.
SECTION 3:DTOs
DTO Expected Outputs:
Predict the number of DTOs and MLOs you expect to disrupt and/or dismantle during the Program Year.Your performance targets should be aggressive but reasonably attainable,considering expected staffing andfunding.Remember that your initiative's performance is compared to how successfully it attained itspredictedtotals.Please note Initiative's performance is not compared to the performance of other initiatives.Include pertinent notes in the Notes/Additional Information box.
DISRUPTED Defined DISMANTLED Defined
Enter Number of DTOs Expected to be Disrupted or Dismantled This Program Year:Page 3
N/ANotes/Additional Information:
Enter Number of MLOs Expected to be Disrupted or Dismantled This Program Year:Page 3
N/ANotes/Additional Information:
SECTION 4:CLANDESTINE LABS
Predict the number of each of the following items which you expect to seize during the Program Year.Include pertinent notes in the Notes/Additional Information box.
Enter the Number of Lab Dump Sites Expected to be Seized N/A
Enter the Number of Chemical/Glassware/Equipment Expected to be Seized N/A
Enter the Number of Children Expected to be Affected N/A
Enter the Number of Meth Labs Expected to be Dismantled N/A
Enter the Number of Other Clan Labs (Production/Conversion)Expected to be Dismantled N/A
N/ANotes/Additional Information:
SECTION 5:ACTIVITIES
Predict the number of each of the following items for the Program Year.Include pertinent notes intheNotes/Additional Information box.
New HIDTA Cases:
Enter the Number of New HIDTAInitiative Cases Expected to be Opened This Program Year:
|
N/A
Notes/Additional Information:N/A
Case Support:
Enter the Number ofCases Expected to be Provided Analytical Support This Program Year:Page 3
Refer to definition of Analytical Support (AS).Project only number of cases which will receive AS from ananalystembeddedwithyourTFortheDSEMIIC/MIOC.Do not include cases which will receive AS from ananalystseatedattheHIDTA.A case can be reported receiving AS only ONCE IN A CALENDAR YEAR butcanbecountedeachcalendaryearitreceivesAS.Project the number of separate cases to receive AS in theyear,not the number of times AS is received on all cases.Important:Remember to submit a completedsurveywithyourquarterlyreportforeachcasereceivingAS.
Enter the Number of Event Deconflictions Expected to be Submitted This Program Year:N/A
Enter the Number of Case Matching Requests Expected to be Submitted This Program Year:N/A
N/ANotes/Additional Information:
SECTION 6:FUGITIVES
Predict the number of fugitives you expect to apprehend for the Program Year.A Fugitive is defined as anapprehensionmadepursuanttosometypeofcourt-issued pick-up order,such as an arrest warrant,a writ,etc.An Arrest is defined as any apprehension made absent any type of court-issued pick-up order,primarilyarrestsmadeonprobablecause.Initiative plans to make Arrests during the year are indicated by selectingArrestsfromtheOtherOutputspicklistinSection7.
Enter the Number of Fugitives Expected to be Arrested This Program Year:
|
Page 3
Notes/Additional Information:N/A
SECTION 7:OTHER OUTPUTS
ENTRY OF MANDATORY OUTPUTS
FORENSIC ENHANCEMENT -MSP TECHNICAL SUPPORT UNIT -REDRUMContinuetoreportOtherOutputscontainedinthepicklistboxesbelow.Other Output information provided will bemaintainedinternallyattheHIDTAbutwillnotbereportedinPMP.
ALL OTHERHIDTA INITIATIVESReportONLYthefourOtherOutputsARRESTS,CRIMINAL GROUPS,FIREARMS SEIZED and T-IIl WIRETAPS.This information will be reported in PMP.
FUGITIVES VS.ARRESTSFugitives:Provide a projection of how many fugitives your task forcewill arrest for the year in Section 6:Fugitives.A fugitive is defined as an apprehension made pursuant to some type of court-issued pick-up order,such asanarrestwarrant,a writ,etc.
Arrests:No projection of how many arrests your task force will make for the year is required.An arrest is definedasanyapprehensionmadeabsentanytypeofcourt-issued pick-up order;primarily arrests made onprobablecause.Indicate your task force's intentions to make arrests during the year by selecting/loading ARRESTSintooneoftheOtherOutputboxesbelow.
Definition of Wiretap Co,a ooSelecttheOtherOutputsyourinitiativeplanstoutilizeinthepicklist boxes below.
A wiretap is a form of electronic
monitoring where a Federal or statecourtorderauthorizeslaw
=“
Other Output:
enforcement to surreptitiously listen
to phone calls or intercept wireless Other Output:
electronic text messages or video
communications.Indicate your plan Other Output:
to utilize wiretaps by selecting T-Ill
WIRETAPS in one Other Output box Other Output:to the right.e
Reporting Wiretaps Other Output:
No projection regarding the number Other Output:
of wiretaps to be utilized is required.
The actual number of wiretaps is Other Output:
reported each quarter on the Task
Force Quarterly Report.Report only Other Output:
the number of lines (telephone
numbers)for which a court order
authorized eavesdropping.Do not Other Output:
report an extension of a court order
for the same telephone line (number)Other Output:
unless the extension is spanning the
calendar year being reported.Note:Other Output:
Dialed number recorders (Pen
Registers)are not considered a Other Output:
wiretap for PMP reporting purposes.
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1
9
Exhibit C
YOUR AGENCY LETTERHEAD
January 17,2022
Director
Michigan HIDTA
26211 Central Park Blvd.
Southfield,MI 48076
Dear Director:
Please acceptthis correspondence as notification of the current pay rate for the listed ADDYOURAGENCYNAMEpoliceofficerassignedtotheOaklandCountyNarcoticEnforcementTeam(NET).The rate became effective July 1,2021.
Parent Agency:ADD YOUR AGENCY NAME
Employee Name/Rank:ADD OFFICER'S NAME AND RANKRegularPayRate:OFFICER'S REGULAR HOURLY RATE
Overtime Pay Rate:OFFICER'S OVERTIME HOURLY RATE
As requested,the overtime rate listed does not include any fringe benefits,such asretirement,FICA,etc.Please contact my office if additional information is required.
Sincerely,
Please Note:This document is used for illustrative
to be the same,but must contain the same elements.Required:Overtime slip signed byofficer's supervisor.This item should include name,date,and overtime hoursassociatedwithHIDTA.The overtime rate should also be included unless provided in the paystub or payrollioreport.
Exhibit Dpurposesonlyandtherequireddocumentationdoesnothave
BE 1:siicer
DATE HOURS OVERTIME NET#
07/11/2016 08:30-16:3007/12/2016 08:30-16:3007/13/2016 08:30-16:3007/14/2016 08:30-16:30 a AP PROVED07/15/2016 08:30-16:30 Ale /Ie
08/01/2016 45:00-23:0008/02/2016 15:00-23:00
08/03/2016 14:00-00:00 2hour 16-net-41908/04/2016 14:00-23:00 {hour IR-16-26308/05/2016 03:00-07:00 Ahour IR-16-26408/05/2016 15:00-23:00
APPROVING SIGNATURE:
OVERTIME IN RED HAS BEEN TAKEN AS NET TIME (COMP)OVERTIME IN GREEN HAS BEEN SUBMITED FOR MJ OT GRAMP
Please sign and return.
Please Note:This document is used for illustrative purposes only and the required documentation Exhibit Edoesnothavetothesame,but must contain the same elements.Required:Pay stubor payroll report containing the same information as paystub.If the paystub does notindicatetheovertimerateofpay,then please include with the overtime slip.
Pay Period Ending on:"anacheck#:
check Date:08/12/2016
Primary Rate:31.2962
witholding Rate:00
Federal Allowances:Q
[PAYCODE:3I GROSS D||DEDUCTION=ID.AMOUNT]:TDLONGEVITYPS0.00 350.00|/Frrw 475.02 8,268.40SALARY7.00 2,832.31]41,498.79||strw 112.08 1,906.87TRAININGPS0.00 0.00 876.28||SOCSEC_EE 176.08 2,991.56SICKPS07/01 0.00 0.00 0.00 625.92||MEDICAREEE 41.18 699.64F/Y SICK PAYOUT 0.00 0.00 0.00 594.63]|DUES_PSO 29.63 444,38PSSCKGAP0.00 0.00 0.00 2,879.25|/PS HBL VISION 9.13 104.73IN_LIEU_MEDPS 0.00 0.00 115.38 1,846.08|/RETIREPS OFF 84.97 1,424.49LIFE_INS 0.00 0.00 0.00 8.96//ICMA_PCNT 117.91 1,959.14HOLIDAY0.00 0.00 0.00 1,251.85||FLEXPLAN 98.50 1,576.00SAVINGSPSO5.60 84.00PNC647.59}11,474.94PNC1,000.00]16,588.65ALLY150.00 2,400.00
TOTALS:80.00 7.00 2,947.69}495,931.76||TOTALS:2,947.69|49,922.80
Net Pay This Period:1,797.59
LEAVE)BAI PRIOR|BALANCE.HOURS"LOST i545.sHOURSSTAKEN]
7
ii"NEW,BALANCECOMP_PS 7.50 0.00 0.00 7.50F/Y SICK PAYOUT 0.00 0.00 0.00 0.00 0.00PSKELLYBANK0.00 0.00 0.00 0.00 0.00SICKPS07/01 96.00 0.00 0.00 0.00 96.00SICKPSGAP41.00 0.00 0.00 0.00 41.00VAC_PS 124.00 0.00 0.00 0.00 124.00
08/12/2016
1,797.59
AEE VOT DE HAAR HHH VOT DE RHE KR EV OT DA REALE KHECHECK STUB REPRINT*#*4E®
CHARTER TOWNSHIP OF WEST BLOOMFIELD
RESOLUTION APPROVING THE PROGRAM YEAR 2024HIGHINTENSITYDRUGTRAFFICKINGAREA(HIDTA)SUBRECIPIENT AGREEMENT WITH OAKLAND COUNTY
At a regular meeting of the Township Board for the Charter Township of West Bloomfield,
Oakland County,Michigan,held on oars _1_,2024,at Township Hall,4550 Walnut Lake Road,
West Bloomfield,Michigan.The following preamble and resolution were offered by Trustee
Clerk Binder and supported by Trustee Warshay
WHEREAS,the Charter Township of West Bloomfield participates in the Oakland
County Narcotic Enforcement Team (N.E.T.),a multijurisdictional drug enforcement task force
under the direction of the Oakland County Sheriff's Office by providing one (1)full time
employee;and
WHEREAS,the County has submitted a proposal for the United States Office of National
Drug Control Policy (“ONDCP”)grant award for reimbursable overtime expenses for program year
2023 to reimburse N.E.T.participating agencies for eligible law enforcement officer overtime costs;
and
WHEREAS,if the grant award is approved by the ONDCP for program year 2024,the
reimbursement program will be administered by the Michigan State Police (MSP);and the N.E.T.
will submit requests for reimbursement on behalf of member communities.If the overtime
reimbursement request is approved,the MSP should distribute the Grant award funds to the
County,and the County is authorizedto allocate a portion of the Grant funds to reimburse member
municipalities for qualifying overtime costs subject to the terms and conditions of an agreement;
and
WHEREAS,Oakland County has proposed the Program Year 2024 HighIntensity Drug
Trafficking Area (HIDTA)Subrecipient Agreement to delineate the relationship and
responsibilities regarding the County’s use ofthe ONDCP grant funds to reimburse the Charter
Township of West Bloomfield for overtime expenses incurred by the Townshiprelated to its
participation in the N.E.T.
THEREFORE,IT IS RESOLVED,that the Township Board for the Charter Township
of West Bloomfield hereby approves the attached Program Year 2024 High Intensity Drug
Trafficking Area (HIDTA)Subrecipient Agreement with Oakland County and authorizes
execution by the Township Supervisorand Clerk.|
AYES:»Binder,Kaplan,Manna,Warshay,Weingarden
NAYS:None
ABSTENTIONS:None
ABSENT:Rosenberg,Rosenfeld-Swimmer
RESOLUTION DECLARED ADOPTED THIS ist DAY OF APRIL ,2024
CERTIFICATIONSTATEOFMICHIGAN)
)ss.
COUNTY OF OAKLAND _)
I,Deborah Binder,the duly qualified Clerk of the Charter Township of West Bloomfield,OaklandCounty,Michigan,do hereby certify that the foregoing is a true and complete copy of a ResolutionadoptedbytheTownshipBoardoftheCharterTownshipofWestBloomfieldonthe/s¢day ofApw|}:,2024;the original copy is onfile in the Office ofthe “Le at
DEBORAHinal
TOWNSHIP CLERK
8186214_1.docx
MINUTES
BOARD OF THE CHARTER TOWNSHIP OF WEST BLOOMFIELD
REGULAR MEETING
Monday, April 1, 2024, 6:00 P.M.
4550 Walnut Lake Road
West Bloomfield, MI 48323
Telephone: (248) 451-4848
Website: www.wbtownship.org
1.CALL TO ORDER
The meeting was called to order at 6:00 PM by Supervisor Kaplan at the West Bloomfield Township
Hall, 4550 Walnut Lake Road, West Bloomfield.
2.ROLL CALL
Present:Supervisor Steven Kaplan
Clerk Debbie Binder
Treasurer Teri Weingarden
Trustee Jonathan Warshay
Trustee Jim Manna
Absent: Trustee Howard Rosenberg
Trustee Diane Rosenfeld-Swimmer
In attendance: David Flaisher, Resident
Maya Gurfinkel, JCC Maccabi Games Director
Susan Hendricks, Finance Director
Kelly Hyer, West Bloomfield Parks and Recreation Director
Vincent Kirkwood, Co-Chair West Bloomfield Diversity Task Force
Cathy Kochanski, WLCSD Assistant Superintendent of Learning Services
Michael Patton, Police Chief
Todd Rones, Resident
Justin Taylor, West Bloomfield Water Department
Julie Yaker, JCC Chief Development Officer
Alana Knox, Township Attorney
Cheryl Finn, Senior Clerk/Recording Secretary
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
Motion by Kaplan and supported by Manna, to approve the agenda.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Debbie Binder
Township Clerk
Proceedings – Board of the Charter Township of West Bloomfield Page 2
Regular Meeting – Monday, April 1, 2024, 6:00 PM
5.PUBLIC COMMENT: (non-related agenda Items - 3 minutes per speaker)
WLCSD Assistant Superintendent, Cathy Kochanski, thanked the Board for having the opportunity to
speak about the bond initiative that will appear on the ballot on May 7, 2024. Residents who live
within the Walled Lake School District can visit the district's website, where they will find detailed
information about the bond initiative, including how it will be utilized, its financial implications, and its
potential impact on the schools and community.
6.BOARD COMMENT: (non-agenda related comments)
Clerk Binder reminded residents of the upcoming election taking place on Tuesday, May 7, 2024.
This is a Special Election for voters who reside in the Walled Lake School District. There are a total
of 26 precincts in our community, and 10 of them will be voting in this election. Ballots were mailed
out on Thursday, March 28, 2024, if you have not received your ballot, please contact the clerk’s
office. Ballots are available for in-person pickup at the clerk’s office. There will be 9 days of early
voting starting Saturday, April 27, 2024 and ending the following Sunday, May 5th. Residents can
request an absentee ballot up until 4:00 PM on the Monday before the election. Clerk Binder also
reminded residents of the opportunity to be included on the Permanent Ballot List. Once you are on
the list, you will receive a ballot for all future elections in which you are eligible to vote without needing
to submit a request each time.
Trustee Manna shared the deadline regarding candidacy for office and stated the last day to apply is,
Tuesday, April 23. 2024.
Trustee Warshay made residents aware of the Household Hazardous Waste Day to be held on
Saturday, April 13, 2024 from 9:00 AM to 12:00 PM. If you are a senior, there is an opportunity to
drop off your items on Friday, April 12th from 4:00 PM to 6:00 Pm. A list of acceptable and
unacceptable items is on the Township website.
Treasurer Weingarden shared that dog licensees are available in the Treasurer’s office with proof of
rabies vaccination and if you want to take your dogs out to the local dog parks they must be up-to-
date on the Bordetella vaccination.
Supervisor Kaplan made residents aware that they can drop off their hazardous waste year-round at
ERG Services located in Livonia. This service is free of charge to the residents as long as they
present a voucher upon arrival at the facility. Vouchers can be obtained at Town Hall in the
Supervisor’s office.
7.RECOGNITION and Approval of Resolution Honoring the Life and Legacy of Sherri-Anne
W ynter
West Bloomfield Parks and Recreation Director Kelly Hyer Director spoke highly of Sherri-Anne
Wynter, highlighting her exceptional qualities as a mother and her valuable contributions as a member
of many community organizations including the Diversity Taskforce and that she would want us to
continue our efforts to uphold her values.
Vincent Kirkwood shared that Sherri-Anne Wynter embodies the true definition of a community leader.
Her unwavering commitment to serving others and advocating for positive change has made a
significant impact on our community.
Supervisor Kaplan stated that the Board is very appreciative of Sherri-Anne Wynter’s efforts on behalf
of the community. The members of the Board went on to read the resolution in honor of Sherri-Anne
Wynter into the record.
EXHIBIT #1
Proceedings – Board of the Charter Township of West Bloomfield Page 3
Regular Meeting – Monday, April 1, 2024, 6:00 PM
Trustee Warshay and West Bloomfield Parks and Recreation Director Kelly Hyer spoke about the
possibility of a memorial tribute to commemorate Sherri-Anne’s impact on the community and that
they will explore the idea further as they seek to honor her memory.
Members of the Board read the Resolution.
Motion by Binder and supported by Kaplan, Manna, Warshay, and Weingarden, to approve
Resolution Honoring the Life and Legacy of Sherri-Anne Wynter.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
8.CONSENT AGENDA:
Items A through G are Consent Agenda matters considered to be routine by the West Bloomfield
Township Board and enacted by one motion unless a member of the Board wishes further discussion
on one of the topics.
A. Approval of Minutes – Regular Meeting, Monday, March 18, 2024
B. Approval of prepaid expenditures by check in the amount of $1,316,525.44
C. Approval of prepaid expenditures paid by credit cards in the amount of $0.00
D. Approval/Update of prepaid expenditures/distributions paid by ACH in the amount of
$1,984,172.31, vendor debits in the amount of $244,803.67, and EFT wire transfer in the
amount of $0.00
E. Approval of Local Governing Body Resolution for Charitable Gaming Licenses to allow the
International Therapist Fund to obtain a charitable gaming license from the Michigan State
Lottery Gaming Division, to host a poker tournament for their fund raiser to further provide
financial support and support for survivors of sexual abuse, domestic violence, and human
trafficking to be held in a locale to be determined sometime in October, 2024 – Applicant Todd
Rones, on behalf of the International Therapist Fund
F. Approval of Fiscal Year 2023/24 Upper Straits Lake SAD – 3rd Quarter Report
G. Approval of clarification of appointment of Justin Taylor to the positon of Water & Sewer
Utilities Director at a Level 8, effective April 27, 2024
Motion by Manna and supported by Weingarden, to approve Items 8A through 8G as Consent
Agenda matters to be accepted and noted in the minutes of this meeting.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
NEW BUSINESS:
9.Consideration to Approve Engagement Letters from both Thrun Law Firm, for Bond Counsel
Services, and PFM, for Financial Advisory Services for the P&R Project Bond Proposal, not to
exceed $25 million 2024 Bonds, and authorize the Township Treasurer to sign the Engagement
Letters
Motion by Warshay and supported by Weingarden, to approve Engagement Letters from both
Thrun Law Firm, for Bond Counsel Services, and PFM, for Financial Advisory Services for the
P&R Project Bond Proposal, not to exceed $25 million 2024 Bonds, and authorize the
Township Treasurer to sign the Engagement Letters.
EXHIBIT #2
EXHIBIT #3
Proceedings – Board of the Charter Township of West Bloomfield Page 4
Regular Meeting – Monday, April 1, 2024, 6:00 PM
Township Attorney Alana Knox gave a brief explanation of the bond proposal and its utilization for
Parks and Recreation, and reminded the Board that the Township would officially be bonding and
engaging the organizations to guide the process.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
10.Consideration of Resolution Approving the Program Year 2024 High Intensity Drug Trafficking
Area (HIDTA) Subrecipient Agreement with Oakland County
Motion by Binder and supported by Warshay, to approve of Resolution Approving the Program
Year 2024 High Intensity Drug Trafficking Area (HIDTA) Subrecipient Agreement with Oakland
County.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
11. Consideration of the Special Event Police Cost Reimbursement Agreement between the WBT
Police Department and the Jewish Community Center of Metropolitan Detroit (JCC) who is
hosting the 2024 Maccabi Games & Arts Festival from July 28, 2024 through August 2, 2024,
at 6600 West Maple Road, West Bloomfield
JCC Maccabi Games Director, Maya Gurfinkel, and JCC Chief Development Officer, Julie Yaker,
expressed their enthusiasm for being part of our community and working alongside Chief Patton and
his wonderful team to provide the community with security for the 2024 Maccabi Games.
Supervisor Kaplan and Treasurer Weingarden shared that West Bloomfield Township is proud to be a
host of the Maccabi Games.
Motion by Weingarden and supported by Manna, to approve the Special Event Police Cost
Reimbursement Agreement between the WBT Police Department and the Jewish Community
Center of Metropolitan Detroit (JCC) who is hosting the 2024 Maccabi Games & Arts Festival
from July 28, 2024 through August 2, 2024, at 6600 West Maple Road, West Bloomfield.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
12.Consideration to accept the resignation of Wendy Acho from the Zoning Board of
Appeals effective June 30, 2024; and consideration to begin the appointment procedure
to fill the vacancy in the term, from July 1, 2024 to December 31, 2024, and begin the
Township Board Appointment Procedure to fill the vacancy created by the resignation
Supervisor Kaplan shared the news of Wendy Acho's resignation from the Zoning Board of
Appeals. Wendy has decided to step down from her position due to her relocation and the
need to care for her ailing parents. Mr. Kaplan said that Wendy served with distinction and will
be greatly missed for her dedication to the Zoning Board of Appeals.
Trustee Manna expressed how sad he was to see Wendy Acho resign from the Zoning Board
of Appeals. Mr. Manna shared that Wendy has done a phenomenal job during her tenure,
EXHIBIT #4
EXHIBIT #5
Proceedings – Board of the Charter Township of West Bloomfield Page 5
Regular Meeting – Monday, April 1, 2024, 6:00 PM
bringing experience, balance and thoughtful consideration to the Board's decisions.
Motion by Binder and supported by Warshay, to accept the resignation of Wendy Acho from
the Zoning Board of Appeals effective June 30, 2024; and consideration to begin the
appointment procedure to fill the vacancy in the term, from July 1, 2024 to December 31, 2024,
and begin the Township Board Appointment Procedure to fill the vacancy created by the
resignation.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
13. CLOSED SESSION pursuant to the Open Meetings Act, MCL 15.268, Section8(e), to discuss
with counsel pending litigation in the matter of Kalo Family Investment Co. IV LLC v. Charter
Township of West Bloomfield et al; Case No. 23-204433-CE– Attorney Kevin Campbell
Motion by Binder and supported by Warshay, to move the meeting into Closed Session at 6:21
PM pursuant to the Open Meetings Act, MCL 15.268, Section8(e), to discuss with counsel
pending litigation in the matter of Kalo Family Investment Co. IV LLC v. Charter Township of
West Bloomfield et al; Case No. 23-204433-CE– Attorney Kevin Campbell.
Roll Call Vote: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Motion by Kaplan and supported by Manna, to move back into Regular Session at 6:43 PM.
Roll Call Vote: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Motion by Kaplan, supported by Manna, to follow the advice of the Township Attorney Alana
Knox and Attorney Kevin Campbell regarding Case No. 23-204433-CE.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
14. CLOSED SESSION pursuant to the Open Meetings Act MCL15.268, Section 8(e), to discuss
pending litigation in the matter of McNary v. West Bloomfield Township,
OCCC Case No. 2023-202685-AA
Motion by Binder and supported by Weingarden, to move the meeting into Closed Session at
6:22 pursuant to the Open Meetings Act MCL15.268, Section 8(e), to discuss pending litigation
in the matter of McNary v. West Bloomfield Township, OCCC Case No. 2023-202685-AA.
Roll Call Vote: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Proceedings – Board of the Charter Township of West Bloomfield Page 6
Regular Meeting – Monday, April 1, 2024, 6:00 PM
Motion by Kaplan and supported by Weingarden, to move back into Regular Session at 6:43
PM.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Motion by Motion by Kaplan, supported by Weingarden, to adopt and accept the
recommendations of the Township Attorney Alana Knox regarding OCCC Case No. 2023-
202685-AA.
Ayes: Binder, Kaplan, Manna, Warshay, and Weingarden
Nays: None
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
15. ADJOURNMENT:
There being no other business to come before this Board, a motion was made by Warshay and
supported by Manna, to adjourn the meeting at 6:43 PM.
Voice Vote: Unanimous
Absent: Rosenfeld-Swimmer, Rosenberg
Motion carried
Debbie Binder
Township Clerk
Steven Kaplan
Township Supervisor
EXHIBIT #1
EXHIBIT #2
EXHIBIT #3
CHARTER TOWNSHIP OF WEST BLOOMFIELD
RESOLUTION APPROVING THE PROGRAM YEAR 2024
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SUBRECIPIENT AGREEMENT WITH OAKLAND COUNTY
At a regular meeting of the Township Board for the Charter Township of West Bloomfield,
Oakland County, Michigan, held on March ___, 2024, at Township Hall, 4550 Walnut Lake Road,
West Bloomfield, Michigan. The following preamble and resolution were offered by Trustee
______________ and supported by Trustee ___________________:
WHEREAS, the Charter Township of West Bloomfield participates in the Oakland
County Narcotic Enforcement Team (N.E.T.), a multijurisdictional drug enforcement task force
under the direction of the Oakland County Sheriff’s Office by providing one (1) full time
employee; and
WHEREAS, the County has submitted a proposal for the United States Office of National
Drug Control Policy (“ONDCP”) grant award for reimbursable overtime expenses for program year
2023 to reimburse N.E.T. participating agencies for eligible law enforcement officer overtime costs;
and
WHEREAS, if the grant award is approved by the ONDCP for program year 2024, the
reimbursement program will be administered by the Michigan State Police (MSP); and the N.E.T.
will submit requests for reimbursement on behalf of member communities. If the overtime
reimbursement request is approved, the MSP should distribute the Grant award funds to the
County, and the County is authorized to allocate a portion of the Grant funds to reimburse member
municipalities for qualifying overtime costs subject to the terms and conditions of an agreement;
and
WHEREAS, Oakland County has proposed the Program Year 2024 High Intensity Drug
Trafficking Area (HIDTA) Subrecipient Agreement to delineate the relationship and
EXHIBIT #4
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 1 of 11
Rev. February 2024
PROGRAM YEAR 2024
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SUBRECIPIENT AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND TOWNSHIP OF WEST BLOOMFIELD
Unique Entity Identifier (UEI) #: KLIZWKDLCG49
This Agreement is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph,
Pontiac, Michigan 48341 ("County") and Township of West Bloomfield, 4550 Walnut Lake Rd., West
Bloomfield, MI 48323, a Michigan Municipal Corporation ("Municipality"). The County and
Municipality shall be collectively referred to as the “Parties.”
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and responsibilities
regarding the County’s use of Grant funds (defined below) to reimburse the Municipality for overtime
expenses that it incurred related to its participation in the Oakland County Narcotic Enforcement Team
(“N.E.T.”), a multijurisdictional drug enforcement task force under the direction and supervision of the
Oakland County Sheriff’s Office (“OCSO”).
Under the Parties’ separate N.E.T. agreement, the Municipality is responsible for providing a full-time
employee for participation in N.E.T. and for all costs associated with that employment, including
overtime.
The County, as the legal entity that administers N.E.T., submitted an Initiative Description and Budget
Proposal (Exhibit A) to the Executive Board for Michigan HIDTA requesting the United States Office
of National Drug Control Policy (“ONDCP”) to grant N.E.T. an award for program year (PY) 2024 to
reimburse N.E.T. participating agencies for eligible law enforcement officer overtime. PY 2024 begins
January 1, 2024, and ends December 31, 2024.
If ONDCP grants N.E.T. an award for PY 2024, the ONDCP disburses the HIDTA grant funds to the
City of Novi. To receive the Grant funds for overtime costs, N.E.T. must submit requests for
reimbursement with the required supporting documentation to Michigan HIDTA. If Michigan HIDTA
approves the N.E.T. overtime reimbursement requests, the City of Novi should distribute the Grant
funds to County on behalf of N.E.T. The County has the authority to allocate a portion of the Grant
funds to reimburse the Municipality for qualifying overtime costs subject to the terms and conditions of
this Agreement.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
1.DEFINITIONS. The following terms, whether used in the singular or plural, within or without
quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows:
EXHIBIT #5
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 2 of 11
Rev. February 2024
1.1. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action,
proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses,
including, but not limited to, reimbursement for attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed
on, incurred by, or asserted against the County or Municipality, or the County’s or
Municipality’s agents or employees, whether such claim is brought in law or equity, tort,
contract, or otherwise.
1.2. Grant funds mean the funds that may be awarded to the County and the other participating
agencies in N.E.T. pursuant to Michigan HIDTA Initiative Description and Budget Proposal
Version 2024 (Exhibit A) submitted to Michigan HIDTA by County on behalf of itself and the
other participating agencies in N.E.T.
2. EXHIBITS. The Exhibits listed below are incorporated and are part of this Agreement.
2.1. Exhibit A – Michigan HIDTA Initiative Description and Budget Proposal Version 2024.
2.2. Exhibit B - Template Request for HIDTA Overtime Reimbursement (Locals to County).
2.3. Exhibit C – Sample letter regarding notification of current overtime pay rate.
2.4. Exhibit D – Sample overtime slip, signed by the officer’s supervisor that supports each
Request for HIDTA Overtime Reimbursement.
2.5. Exhibit E – Sample paystub or payroll report that supports each Request for HIDTA
Overtime Reimbursement.
3. FEDERAL AWARD PROJECT DESCRIPTION.
3.1. Catalog of Federal Domestic Assistance (“CFDA”) #: 95.001
3.2. Federal Awarding Agency: United States Office of National Drug Control Policy (“ONDCP”)
3.3. Program: High Intensity Drug Trafficking Areas (HIDTA)
3.3.1. HIDTA Objective: To reduce drug trafficking and drug production in the United States by:
(A) facilitating cooperation among Federal, State, local, and tribal law enforcement agencies
to share information and implement coordinated enforcement activities; (B) enhancing law
enforcement intelligence sharing among Federal, State, local, and tribal law enforcement
agencies; (C) providing reliable law enforcement intelligence to law enforcement agencies
needed to design effective enforcement strategies and operations; and (D) supporting
coordinated law enforcement strategies which maximize use of available resources to reduce
the supply of illegal drugs in designated areas and in the United States as a whole.
3.4. Period of Performance: January 1, 2024, through December 31, 2024.
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 3 of 11
Rev. February 2024
3.5. The Federal Award Identification Number (FAIN) is provided in the HIDTA Grant Agreement
between ONDCP and the City of Novi, which is incorporated into this Agreement by reference.
4. USE OF HIDTA FUNDS.
4.1. The total amount of the federal award for overtime costs committed to the Municipality and
obligated by this action by the County to the Municipality is not to exceed $6,000.00 for each
participating law enforcement officer unless otherwise provided herein. That amount is based
on the number of N.E.T participating agencies and eligible law enforcement officers at the time
this Agreement was executed by both Parties. If the number of N.E.T participating agencies
and/or eligible law enforcement officers changes during the term of this Agreement, the total
amount of the federal award for overtime costs committed to the Municipality and obligated
by this action by the County to the Municipality amount may change as funds are available on
a pro rata basis. Such commitment and obligation for overtime costs is contingent upon the
ONDCP awarding the Grant funds to N.E.T and the City of Novi reimbursing the County.
4.2. The County will reimburse the Municipality up to $6,000.00 for each participating law
enforcement officer for qualifying N.E.T.-related overtime unless otherwise provided herein.
That amount is based on the number of N.E.T participating agencies and eligible law
enforcement officers at the time this Agreement was executed by both Parties. If the number
of N.E.T participating agencies and/or eligible law enforcement officers changes during the
term of this Agreement, the maximum reimbursement amount may change as funds are
available on a pro rata basis. Such reimbursement shall only be made after the supporting
documentation is submitted by the Municipality and approved by the County, as described in
Paragraph 5.1. Such reimbursement is contingent upon the ONDCP awarding the grant funds
to N.E.T and the City of Novi reimbursing the County.
4.2.1. HIDTA funds shall be used to pay overtime only if the overtime was performed in support
of a HIDTA-designated Enforcement initiative or Intelligence and information Sharing
Initiative. HIDTA funds shall not be used to pay overtime related to training attendance,
financial management, drug treatment, drug demand reduction or prevention, or non-
investigative related administrative work.
4.2.2. No HIDTA funds shall be used to supplant the Municipality’s funds that would otherwise
be made available for the same purposes.
4.3. There is no research and development performed pursuant to this Agreement.
4.4. No indirect costs shall be charged or reimbursed under performance of this Agreement.
5. REIMBURSEMENT OF ELIGIBLE N.E.T. OVERTIME.
5.1. To request reimbursement for eligible N.E.T. overtime costs, the Municipality shall submit to
the County the documentation described in the following subparagraphs no later than thirty
(30) days after PY 2024 has expired. If the County, in its sole discretion, determines that the
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
TOWNSHIP OF WEST BLOOMFIELD
Page 4 of 11
Rev. February 2024
documentation submitted by the Municipality does not reconcile, then the Municipality shall
provide any additional documentation requested by the County in order to process payment.
5.1.1. A fully completed and signed Request for HIDTA Overtime Reimbursement attached as
Exhibit B.
5.1.2. A letter substantively similar to the sample letter regarding notification of current overtime
pay rate attached as Exhibit C.
5.1.3. Overtime slips, signed by the officer’s supervisor, that support each Request for HIDTA
Overtime Reimbursement. The overtime slips shall be substantively similar to the sample
overtime slip attached as Exhibit D.
5.1.4. The paystub or payroll report that supports each Request for HIDTA Overtime
Reimbursement. The paystub or payroll report shall be substantively similar to the sample
paystub attached as Exhibit E.
5.2. County will only reimburse Municipality for approved overtime costs after County has
received the Grant funds from the City of Novi for that particular reimbursement request.
6. GENERAL COMPLIANCE.
6.1. The Municipality shall comply with to 28 C.F.R. Part 69 (New Restrictions on Lobbying)
and 2 C.F.R. Part 25 (Universal Identifier and System of Award Management).
6.2. The Municipality shall comply with the Government-wide Suspension and Debarment
provision set forth at 2 CFR Part 180.
6.3. The Municipality shall perform all activities in accordance with The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the “Part 200
Uniform Requirements”), as adopted and implemented by the Office of National Drug
Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this award, the Part 200 Uniform
Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as
well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
6.4. The Municipality shall comply with ONDCP’s HIDTA Program Policy and Budget
Guidance, all other applicable Federal, state, and local laws and regulations, and the terms
and conditions contained in this Agreement.
6.5. The Municipality shall comply with all applicable requirements for subrecipients that are
provided in the HIDTA Grant Agreement between ONDCP and the City of Novi. The
HIDTA Grant Agreement between ONDCP and the City of Novi will be provided to the
Municipality within a reasonable time after the County receives a copy of it.
6.6. As specified in the HIDTA Program Policy and Budget Guidance, the Municipality must:
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6.6.1. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal
statutes, regulations and award terms and conditions. These internal controls should be in
compliance with the guidance in “Standards for Internal Control in the Federal
Government,” issued by the Comptroller General of the United States and the “Internal
Control Integrated Framework,” issued by the Committee of Sponsoring Organizations of
the Treadway Commission (COSO).
6.6.2. Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
6.6.3. Evaluate and monitor compliance with applicable statute and regulations, and the terms
and conditions of the Federal award.
6.6.4. Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
6.6.5. Take reasonable measures to safeguard protected personally identified information (PII)
and other information ONDCP or the Municipality designates consistent with applicable
Federal, state, and local laws regarding privacy and obligations of confidentiality.
7. FINANCIAL ACCOUNTABILITY AND AUDIT REQUIREMENTS.
7.1. The Municipality shall maintain standards of financial accountability that conform to 2
C.F.R. §200.302 (Financial Management) and 2 C.F.R. §200.303 (Internal Controls).
7.2. The Municipality shall comply with audit requirements contained in 2 C.F.R. Part 200,
Subpart F, which requires the Municipality to have an annual audit conducted within nine (9)
months of the end of their fiscal year, if the Municipality has an aggregate expenditure of
more than $750,000 in federal funds in a fiscal year. Any deficiencies noted in audit reports
must be fully cleared by the Municipality within thirty (30) days after receipt of same. The
Grant funds spent by the County on behalf of the Municipality for training expenses shall be
included on the Schedule of Expenditures of Federal Awards if the Municipality is required
to have a single audit performed. Municipalities that are exempt from the Single Audit
requirements that receive less than $750,000 of total Federal funding must submit a Financial
Statement Audit prepared in accordance with Generally Accepted Auditing Standards
(“GAAS”) if the audit includes disclosures that may negatively impact the HIDTA program
including, but not limited to fraud, financial misstatements, and violations of any contract or
grant provisions. The County shall have the right to review and audit all records of the
Municipality pertaining to any payment by the County.
8. CONFLICT OF INTEREST.
8.1. The Municipality shall comply with the following ONDCP conflict of interest policies:
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8.1.1. As a non-Federal entity, you must maintain written standards of conduct covering
conflicts of interest and governing the performance of your employees engaged in the
selection, award, and administration of subawards and contracts.
8.1.2. None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a Federal award if he or she has a real or apparent
conflict of interest. Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization
which employs or is about to employ any of the parties indicated herein, has a financial or
other interest in or a tangible personal benefit from an organization considered for a sub-
award or contract. The officers, employees, and agents of the non-Federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
subrecipients or contractors or parties to subawards or contracts.
8.1.3. If you have a parent, affiliate, or subsidiary organization that is not a State, local
government, or Indian tribe, you must also maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of interest means that because
of relationships with a parent company, affiliate, or subsidiary organization, you are unable
or appear to be unable to be impartial in conducting a sub-award or procurement action
involving a related organization.
9. MANDATORY DISCLOSURE.
9.1. As a non-Federal entity, the Municipality must disclose, in a timely manner, in writing to
ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations
potentially affecting the Federal award. Non-Federal entities that have received a Federal
award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII
“Award Term and Condition for Recipient Integrity and Performance Matters,” are required
to report certain civil, criminal, or administrative proceedings to System for Award
Management (SAM). Failure to make required disclosures can result in remedies such as:
temporary withholding of payments pending correction of the deficiency, disallowance of all
or part of the costs associated with noncompliance, suspension, termination of award,
debarment, or other legally available remedies outlined in 2 CFR 200.338 “Remedies for
Noncompliance”.
10. RECORD RETENTION.
10.1. The Municipality shall comply with the record retention provisions of 2 C.F.R. 200.333
(Retention requirements for records).
10.2. The Municipality should, whenever practicable, collect, transmit, and store Federal award-
related information in open and machine readable formats rather than in closed formats or on
paper in accordance with 2 C.F.R. 200.335 (Methods for collection, transmission and storage
of information).
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11. ACCESS TO RECORDS.
11.1. The Federal awarding agency, Inspectors General, the Comptroller General of the United
States, and the County, or any of their authorized representatives, have the right of access to
any documents, papers, or other records of the Municipal entity which are pertinent to the
Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also
includes timely and reasonable access to the Municipality's personnel for the purpose of
interview and discussion related to such documents. The right of access to the Municipality’s
records is not limited to the required retention period but last as long as the records are
retained.
11.2. The Municipality shall permit the County and auditors to have access to the Municipality’s
records and financial statements as necessary for the County to meet the requirements of 2
C.F.R. Part 200.
12. TERM.
12.1. This Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party, and when the
Agreement is filed according to MCL 124.510. The approval and terms of this Agreement and
any amendments hereto shall be entered in the official minutes of the governing bodies of each
Party. This Agreement shall end on December 31, 2024.
13. ASSURANCES.
13.1. Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
13.2. The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terms and conditions
contained herein.
13.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement.
14. TERMINATION OF AGREEMENT.
14.1. This Agreement may be terminated in whole or in part as follows:
14.1.1. by the County, if the Municipality fails to comply with the terms and conditions of this
Agreement;
14.1.2. by the County for cause;
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14.1.3. by the County with the consent of the Municipality, in which case the two parties must
agree upon the termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated;
14.1.4. by the Municipality upon sending to the County written notification setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if the County determines in the case of partial termination
that the reduced or modified portion of the subaward will not accomplish the purpose for
which this Agreement was made, the County may terminate the Agreement in its entirety.
14.2. The County must provide to the Municipality a notice of termination. Written suspension or
notice of termination will be sent to the Municipality’s business address. If this Agreement is
terminated or partially terminated, both the County and the Municipality remain responsible
for compliance with the requirements at 2 CFR 200.343 Closeout and 2 CFR 200.344 Post-
closeout Adjustments and Continuing Responsibilities.
15. CLOSEOUT.
15.1. The County shall close-out this Agreement when it determines that all applicable
administrative actions and all required work under this Agreement have been completed by
Municipality.
15.2. The Municipality shall comply with the closeout provisions of 2 C.F.R. 200.343 (Closeout).
16. POST-CLOSEOUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
16.1. The closeout of this Agreement does not affect any of the following:
16.1.1. The right of County to disallow costs and recover funds on the basis of a later audit or
other review. The County must make any cost disallowance determination and notify the
Municipality within the record retention period;
16.1.2. The obligation of the Municipality to return any funds due as a result of later refunds,
corrections, or other transactions including final indirect cost rate adjustments;
16.1.3. Audit requirements in Subpart F—Audit Requirements of 2 C.F.R. Part 200.
16.1.4. Records retention as required in Subpart D—Post Federal Award Requirements of this
part, §200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
17. REMEDIES FOR NONCOMPLIANCE.
17.1. If the Municipality fails to comply with federal statutes, regulations, or the terms and
conditions of this Agreement, the County may impose additional conditions, as described in 2
CFR §200.207 Specific Conditions. If the County determines that noncompliance cannot be
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remedied by imposing additional conditions, the County may take one or more of the following
actions, as appropriate in the circumstances:
17.1.1. temporarily withhold cash payments pending correction of the deficiency by the
Municipality or more severe enforcement action by the County;
17.1.2. disallow (that is, deny both use of funds and any applicable matching credit for) all or part
of the cost of the activity or action not in compliance;
17.1.3. wholly or partly suspend or terminate the Agreement;
17.1.4. recommend that the Federal awarding agency initiate suspension or debarment proceedings
as authorized under 2 CFR Part 180 and Federal awarding agency regulations;
17.1.5. withhold further funds for the project or program;
17.1.6. take other remedies that may be legally available.
18. NO THIRD-PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
19. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
20. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
21. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power,
obligation, duty, or immunity of the Parties.
22. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
23. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
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No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
24. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All
other terms, conditions, and provisions of this Agreement shall remain in full force.
25. CAPTIONS. The section and subsection numbers and captions in this Agreement are intended for
the convenience of the reader and are not intended to have any substantive meaning. The numbers
and captions shall not be interpreted or be considered as part of this Agreement. Any use of the
singular or plural number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession
as the context requires.
26. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered,
sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed
to the person listed below. Notice will be deemed given on the date when one of the following first
occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery
service or personal delivery; or (3) three days after mailing first class or certified U.S. mail.
26.1. If Notice is sent to the County, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to
Oakland County Sheriff’s Office, Sheriff Fiscal Officer, 1200 N. Telegraph, Bldg. 38E,
Pontiac, Michigan 48341.
26.2. If Notice is sent to the Political Subdivision, it shall be addressed to: Township of West
Bloomfield.
26.3. Either Party may change the address and/or individual to which Notice is sent by notifying the
other Party in writing of the change.
27. CONTACT INFORMATION.
County of Oakland
Lieutenant Bryan Wood
Investigative & Forensic Services Division
Narcotics Enforcement Team
Office: 248-858-1722
Fax: 248-858-1754
Email: woodb@oakgov.com
Township of West Bloomfield
Chief Michael Patton
West Bloomfield Chief of Police
4530 Walnut Lake Road
Office: 248-975-8901
Fax: 248-682-1811
Email: mpatton@wbpolice.org
July 29, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On July 18, 202 4 the Board of Commissioners for Oakland County entered into an agreement per MR #24058 – Sheriff’s
Office – Acceptance from the Office of National Drug Control Policy for the 2024 High Intensity Drug Trafficking Areas
(HIDTA).
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of West Bloomfield, and the authorizing Board of Commissioners Resolution are enclosed for
filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Elizabeth Skwarczewski, Technical Assistant, OCSO
Debbie Binder, Clerk, Township of West Bloomfield
Enclosures