HomeMy WebLinkAboutResolutions - 2024.08.01 - 41397 AGENDA ITEM: Sponsorship of the Hazel Park 2024 Art Fair DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Sunday, August 11, 2024 8:08 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4313 Motion to approve the one-time allotment of $5,000 from the Fiscal Year 2024 Board of Commissioners General Fund Sponsorship line-item budget for the purpose of sponsoring the Hazel Park 2024 Art Fair; further, approve and authorize the Board Chair to execute any required agreements on behalf of Oakland County. Additionally, require that the recipient of the funds promote the County as a primary sponsor and provide an impact report to the Board detailing the sponsorship outcomes, including the number of residents served. ITEM CATEGORY SPONSORED BY Special Project Ann Erickson Gault INTRODUCTION AND BACKGROUND First and Last Name (Person Submitting the Form): Amy Aubry, Council Representative, artfair@hpart.org Organization (Person Submitting the Form): Hazel Park Arts Council Phone Number (Person Submitting the Form): 248-224-7765 Last Name of Sponsoring Commissioner: Gault Project Overview: The Hazel Park Art Fair is an annual event hosted by the Hazel Park Arts Council, a 501(c)(3) organization. Held over two days in August, the fair features nearly 100 local artists and artisan food vendors, live pottery demonstrations, aerial circus performances, and free crafts for kids. The event is entirely volunteer-run, and proceeds are reinvested into the community. To keep vendor costs low, the Arts Council seeks sponsorships from local businesses and organizations. Project Type: Sponsorship Provide a proposed budget breakdown for the project: Total event budget is $11,000. Requested sponsorship is $5000. Requesting Sponsorship: $5,000 Provide a detailed timeline for implementation of the project: January - July 2024: Ongoing preparations, securing vendors and sponsorship; August 23, 2024: Event setup; August 24-25, 2024: Hazel Park Art Fair; August 26, 2024: Event teardown and cleanup Provide detail on any possible funding partners or matching funds: Local Businesses and Organizations: Sponsorships to cover event costs. Charity Beer Tent: Operated by the Arts Council to generate additional funds Describe the anticipated impact of the project and how its success will be evaluated:The project supports local artists by reducing financial barriers and promotes economic development in Hazel Park and surrounding communities. Success will be evaluated based on: • Vendor Participation: Number of participating artists and vendors • Attendance Numbers: Tracking the number of visitors over the two days • Community Feedback: Collecting feedback from attendees, vendors, and sponsors Financial Impact: Funds raised through sponsorships and the charity beer tent Include any additional information or supporting documents relevant to the project: In 2023, the Hazel Park Art Fair hosted over 90 local vendors with an average of 4,500 patrons over the weekend. In addition to arts and crafts vendors, the Hazel Park Art Fair also offers live demonstrations through a partnership with Clawson Clay Guild and live performances by D3 Circus. Expenditures for the event were $13,700 with revenues at $22,300 for a net profit of $8,600. All profits are reinvested into the community through the non-profit Hazel Park Arts Council. Some recently funded events by the Hazel Park Arts Council include a Juneteenth scholarship program for written/spoken word and visual art, community art including murals, and support of the NOVA24 Photo + Film Festival which features public art and events throughout Detroit, Hazel Park, and Ferndale. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Chief of Staff at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Ann Erickson Gault, Commissioner ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/1/2024 AGENDA DEADLINE: 08/11/2024 6:00 PM ATTACHMENTS None COMMITTEE TRACKING 2024-07-18 Full Board - Refer to Finance 2024-07-24 Finance - Recommend to Board 2024-08-01 Full Board - Adopt Motioned by: Commissioner Yolanda Smith Charles Seconded by: Commissioner Linnie Taylor Yes: David Woodward, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Michael Spisz, Kristen Nelson (3) Passed