HomeMy WebLinkAboutResolutions - 2024.08.01 - 41399
AGENDA ITEM: 2023 Leonard Community Park and Trail Capital Grant Agreement Amendment
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Sunday, August 11, 2024 8:08 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4306
Motion to approve the amendment to the 2023 Leonard Community Park and Trail Capital Grant
Agreement signed on November 1, 2023, to reduce the scope of the project area from 16.9 miles of
trail engineering to 4.1 miles.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
The Village of Leonard is requesting an amendment to their grant agreement that was executed on
November 1, 2023, entitled the Polly Ann Trail Modernization & Safety Improvements Design. The
original grant is for $25,000 for design/engineering and their total project budget of $100,000 is
unchanged. Bids were higher than expected – in the $300,000 range – and they are changing the
scope to focus on specific areas of the trail that are most in need of improvements instead of the
entire trail. The scope change reduces the project area from the full 16.9 miles of trail to 4.1 miles of
trail from Hosner Road to Elmwood Street.
POLICY ANALYSIS
In 2021, the OCPR Park Improvements and Trailways grant program was created to provide direct
funding to Oakland County communities to assist them in meeting the recreational needs of their
local populations (Information on the grant program including grant guidelines and application
materials can be found on the OCPR Website under "Get Involved.").
In 2023, $650,000 was budgeted for this program and various community project grants were
approved in 2023 with the adoption of MR #2023-3158 on 8/3/2023, one of which was for the
Leonard Polly Ann Trail Modernization and Safety Improvements Design Project in the amount of
$25,000.
Due to bids coming in at higher costs than expected, the community of Leonard has requested to
amend the scope of the trail engineering project from 16.9 to 4.1 miles, with a focus on improving
the most critical areas of the trail. There are no requests to change the funding amount awarded.
The Parks and Recreation Commission and Corporation Counsel have approved this request. The
proposed draft amendment to the original contract with Leonard is attached. There is no budget
amendment required as the funding from County Parks remains unchanged.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Chief of Staff at 248.425.5572 or
andrewsmb@oakgov.com or the department contact persons listed for additional information.
CONTACT
Chris Ward, Director Parks & Recreation
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 8/1/2024
AGENDA DEADLINE: 08/11/2024 6:00 PM
ATTACHMENTS
1. 2023 Community Grant Agreement Amendment_Leonard
2. 2023 Agreement - Leonard_FULLY EXECUTED
COMMITTEE TRACKING
2024-07-23 Legislative Affairs & Government Operations - Recommend to Board
2024-08-01 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Linnie Taylor
Yes: David Woodward, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip
Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Michael Spisz, Kristen Nelson (3)
Passed
Page 1 of 1
This Agreement Amendment (“Amendment”) is between Village of Leonard, 23 E. Elmwood, P.O.
Box 112, Leonard, MI 48367 (“Grantee”) and the County of Oakland, by and through its statutory
agent, the Oakland County Parks and Recreation Commission (“OCPRC”).
The Grantee and OCPRC entered into an Agreement dated 11/1/2023 for the Project and Project
Number set forth below (“Agreement”), which Agreement is attached and incorporated herein as
Exhibit A. The Parties now desire to amend the Agreement. This Amendment changes the scope of
the project due to higher engineering design costs than originally anticipated. The project will now
focus on specific areas on the Polly Ann Trail deemed most in need of improvements, reducing the
scope from the full 16.9 miles of trail to 4.1 miles of trail from Hosner Road to Elmwood Street. The
Parties agree to the terms and conditions set forth in this Amendment.
Project Title (“Project”): Polly Ann Trail Modernization & Safety Improvements Design
Project Number: GU-PR-Leonard-PA
Grant Amount (“Grant Amount”): $25,000
Match Amount (“Match Amount”): $75,000
Total Project Amount: $100,000
Start Date: November 1, 2023 [Date of last signature on Agreement]
End Date: October 31, 2026
This Amendment and the Agreement comprise the entire agreement and understanding between
the Parties and supersede all other prior oral or written understandings, communications,
agreements, or contracts between the Parties. By signing this Amendment, the below individuals
certify they are authorized to sign this Amendment on behalf of their organization and the Parties
will fulfill the terms of the Agreement and this Amendment.
Grantee:
Signed:
___________________________________________
Name: Michael J. McDonald
Title: President
Organization: Village of Leonard
Date:
County of Oakland:
Signed:
___________________________________________
Name: David T. Woodward
Chairperson, Oakland County Board of Commissioners
Date:
OAKLAND COUNTY PARKS
TRAILWAYS AND PARK DEVELOPMENT
PROGRAM AGREEMENT AMENDMENT
This Agreement is between Village of Leonard, 23 E. Elmwood, P.O. Box 112, Leonard, MI
48367 (“Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland
County Parks and Recreation Commission (“OCPRC”).
Monies from the Oakland County Parks and Recreation Commission Millage have been
appropriated for the Oakland County Parks Community Park and Trail Capital Grant Program
(“Program”). The purpose of this Agreement is to provide funding to Grantee in exchange for
the work to be performed by Grantee for the below named project. The Parties agree to the
terms and conditions set forth in this Agreement.
Project Title (“Project”): Polly Ann Trail Modernization & Safety Improvements Design
Project Number:
Grant Amount (“Grant Amount”): $25,000.00
Match Amount (“Match Amount”): $75,000.00
Total Project Amount: $100,000.00
Start Date: [Effective Date—the date the last Party to this Agreement signs the Agreement]
End Date: [3 years from Start Date]
By signing this Agreement, the below individuals certify they are authorized to sign this
Agreement on behalf of their organization and the Parties will fulfill the terms of this
Agreement, including any attached Exhibits.
Grantee:
Signed:
___________________________________________
Name:
Title:
Organization:
Date:
Oakland County Parks and Recreation Commission:
Signed:
___________________________________________
Name: David T. Woodward
Chairperson, Oakland County Board of Commissioners
Date:
Page 1 of 6
OAKLAND COUNTY PARKS
COMMUNITY PARK AND TRAIL CAPITAL
GRANT PROGRAM AGREEMENT
Michael J McDonald
President
Village of Leonard
October 31, 2023
Page 2 of 6
1.Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC
within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not,
OCPRC may cancel this Agreement and the monies allocated under this Agreement may be
issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until
both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs
the Agreement.
2.Contact Information.This Agreement shall be administered on behalf of OCPRC by the
Planning & Resource Development Unit. All notices, reports, documents, requests, actions,
or other communications required between OCPRC and Grantee shall be submitted to the
contacts identified below. By written notice, the Parties may designate a different contact
with correlating information.
2.1.Grantee Contact
2.1.1.Organization:
2.1.2.Name/Title:
2.1.3. Address:
2.1.4. Telephone Number:
2.1.5. E-Mail Address:
2.2. OCPRC Contact
2.2.1. Name/Title: Donna Folland, Supervisor – Planning & Resource Development
2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328
2.2.3. Telephone Number: 248-736-9087
2.2.4. E-Mail Address: follandd@oakgov.com
3.Project/Project Period.
3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the
Project Period. Exhibit A is incorporated into this Agreement.
3.2. As defined in this Agreement, “Project Period” means the period of time beginning on
the Effective Date and ending on the End Date listed on page 1 of this Agreement.
3.3. Grantee shall complete the Project within the Project Period. Requests to extend the
Project Period must be made in writing a minimum of thirty (30) calendar days before
the Project Period ends. OCPRC may extend the Project Period, in its sole discretion,
and the extension must be codified in an amendment to this Agreement.
4.Grantee Reporting Requirements:
4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative
report and summary of Project expenditures, in accordance with instructions provided
by OCPRC.
4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting
documentation, including a final reimbursement request and narrative report, and
copies of written materials and/or photographs of grant recognition signs in
accordance with the instructions provided by OCPRC.
5.OCPRC Payments/Advances/Project Closeout. OCPRC shall make payments of the Grant
Amount to Grantee as follows:
5.1. OCPRC shall pay Grantee the Grant Amount listed on page 1 of this Agreement, in
accordance with Exhibit A. Any cost overruns incurred to complete the Project shall be
the sole responsibility of Grantee.
Village of Leonard
Michael J McDonald / President
23 E Elmwood, PO Box 789
248 628 7380
villageofleonard@gmail.com
Page 3 of 6
5.2. To be eligible for payment, Grantee must submit a complete payment request to the
OCPRC on form(s) provided by OCRPC and have satisfied all progress reporting
requirements due prior to the date of the payment request.
5.3. Grantee shall submit documentation of all costs incurred, including the value of match
and donations made to the Project. Documentation of expenditures and value of match
and donations must meet written OCRPC requirements as specified in the 2023 Grant
Program Guidance Criteria.
5.4. OCPRC reserves the right to request additional information necessary to substantiate
payments.
5.5. Grantee shall be a registered vendor with the County of Oakland to receive payments.
Registration can be accomplished by completing a vendor registration through the
Oakland County Vendor Registration link on the County Web site. All grant funds will be
paid by ACH or check.
5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or
subcontractors. Grant Amounts shall only be paid to Grantee.
5.7. OCPRC will hold back ten percent (10%) of the Grant Amount until Project Closeout set
forth in this Section. Final payment of the remaining ten percent (10%) of the Grant
Amount will be released upon OCPRC approval of Grantee’s Final Report and
satisfactory Project completion as determined by OCPRC, in its sole discretion.
5.8. A determination of Project completion, which may include a site inspection and an
audit, shall be made by OCPRC after Grantee has met any match obligations,
satisfactorily completed the activities, and provided products and deliverables
described in Exhibit A.
5.9. Grantee shall immediately refund to OCPRC any payments in excess of the costs
allowed by this Agreement.
5.10. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims
against OCPRC arising under this Agreement. Unless otherwise provided in this
Agreement or by State law, final payment under this Agreement shall not constitute a
waiver of OCPRC’s claims against Grantee.
6. Grantee Assurances/Responsibilities.
6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances,
and regulations in the performance of this Agreement.
6.2. Grantee shall comply with the 2023 Grant Program Guidance Criteria.
6.3. Grantee shall obtain all necessary permits and licenses for construction and
maintenance of the Project. This Agreement shall not be construed to obligate OCPRC
or any other governmental entity to issue any permit or license required for the
Project. Grantee shall solely determine what permits or licenses are required for the
Project, secure the needed permits or licenses, and remain in compliance with such
permits or licenses. Grantee shall retain a copy of all permits or licenses and make them
available to OCPRC upon request.
6.4. Grantee shall have control of the Project area through fee simple title, lease, or other
recorded interest, or have written permission from the owner of the Project area to
complete Project activities.
Page 4 of 6
6.5. Grantee shall abide by all State and federal threatened and endangered species
regulations when completing Project activities.
6.6. Grantee shall not discriminate against an employee or an applicant for employment in
hiring, any terms and conditions of employment or matters related to employment
regardless of race, color, religion, sex, sexual orientation, gender identity or expression,
national origin, age, genetic information, height, weight, disability, veteran status,
familial status, marital status or any other reason, that is unrelated to the person's
ability to perform the duties of a particular job or position, in accordance with
applicable federal and state laws. Grantee further agrees that any subcontract shall
contain non-discrimination provisions, which are not less stringent than this provision
and binding upon any and all subcontractors. A breach of this covenant shall be
regarded as a material breach of this Agreement.
6.7. Grantee shall require that no individual be denied access to the Project or Project
activities on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, national origin, age, genetic information, height, weight, disability, veteran
status, familial status, or marital status.
6.8. OCPRC reserves the right to deny the use of any consultant, contractor, associate, or
other personnel to perform any portion of the Project.
6.9. Grantee is solely responsible for all activities performed under this Agreement and for
the construction and maintenance of the Project. Grantee shall be the sole point of
contact regarding contractual matters for the Project, including payment of any and all
charges resulting from the Project.
6.10. Grantee shall require all contractors and subcontractors constructing or
performing the Project to comply with this Agreement.
6.11. Grantee shall ensure all contractors and subcontractors constructing and
performing the Project are qualified to perform such work.
6.12. Grantee shall be solely responsible for the operation and maintenance of the
Project subject to this Agreement.
6.13. All records related to the Project must be maintained for a minimum of seven (7)
years after the final payment has been issued to Grantee by OCPRC.
7. Liability.
7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or
maintenance of the Project and any associated Project activities.
7.2. Grantee shall defend any Claim brought against either Party that involves the Project or
associated Project activities or that involves title, ownership, or other specific rights of
real property controlled by Grantee and relates to the Project.
7.3. Grantee is responsible for all Claims arising under or in any manner related to the
Agreement, the activities authorized by the Agreement, or the use and occupancy of
the Project.
7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints,
demands for relief or damages, lawsuits, causes of action, proceedings, judgments,
deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, amounts paid in settlement, and/or other
Page 5 of 6
amounts or liabilities of any kind which are incurred by or asserted against a Party, or
for which a Party may become legally and/or contractually obligated to pay or defend
against, whether direct, indirect or consequential, whether based upon any alleged
violation of the federal or the state constitution, any federal or state statute, rule,
regulation, or any alleged violation of federal or state common law, whether
commenced or threatened.
7.5. Performance of this Agreement is a governmental function. This Agreement does not,
and is not intended to, impair, divest, delegate, or contravene any constitutional,
statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of
the Parties. Nothing in this Agreement shall be construed as a waiver of governmental
immunity.
8. Insurance. The Grantee shall acquire and maintain insurance or a program of self-insurance,
which Grantee deems necessary, to protect it from liability related to construction and/or
operation of the Project. OCPRC shall not obtain any insurance or provide any self-insurance
for construction and/or operation of the Project.
9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and
financial audits of the Project and may withhold payment until the audit is satisfactorily
completed. Grantee shall maintain all pertinent records and evidence pertaining to this
Agreement, including grant and any required matching funds, in accordance with generally
accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of
its duly authorized representatives must have access, upon reasonable notice, to such
books, records, documents, and other evidence for the purpose of inspection, audit, and
copying. Grantee shall provide proper facilities for such access and inspection. All records
must be maintained for a minimum of seven (7) years after the final payment has been
issued to Grantee by OCPRC.
10. Assignability. Grantee shall not assign or transfer any interest in this Agreement without
prior written authorization of the OCPRC Director.
11. Changes.Any changes to this Agreement requested by Grantee shall be made in writing and
sent to OCPRC contact listed in section 2 of this agreement. OCPRC may approve or deny
such change, in its sole discretion. Changes requiring an amendment to this Agreement will
be executed by OCPRC and Grantee in the same manner as this Agreement.
12.Termination.
12.1. Failure by Grantee to comply with any provision of this Agreement shall be a
material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC
may, in addition to any other remedy provided by law:
12.1.1. Terminate this Agreement;
12.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant
projects under the Program until the violation is resolved to the satisfaction of
OCRPC;
12.1.3. Withhold action on all pending and future grant applications submitted by
Grantee under the Program;
12.1.4. Require repayment of grant funds already paid to Grantee under this Program;
and/or
12.1.5. Require specific performance of the Agreement.
Page 6 of 6
12.2. This Agreement may be terminated by OCPRC, upon thirty (30) calendar days
written notice, due to budgetary reduction, other lack of funding, or upon request by
Grantee. OCPRC may honor requests for just and equitable compensation to Grantee
for all satisfactory and eligible work completed under this Agreement up and until the
date of Agreement termination.
Upon the date of termination, all outstanding reports and documents are due to OCPRC and
after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any
outstanding Grant Amounts.
Polly Ann Trail Modernization & Safety Improvements Design Project
Village of Leonard (Fiduciary), Addison, Oxford Twp, Oxford Village, Orion
1284, 1281, 1286, 1218, 1217, 1215, 1210,1203, 1200
Linda Moran, Polly Ann Trail Manager or Mike McDonald, Leonard Village President
23 E Elmwood, PO Box 112, Leonard, MI 48367
248.981.1242
manager@pollyanntrailway.org or villageofleonard@gmail.com
Polly Ann Trailway Management Council, Michigan Department of Natural Resources
$25,000
$75,000
Philanthropy: $50,000; Community Foundation SEMI - Wilson Legacy Design and Access (Pending)
General Fund: $25,000; Polly Ann Trailway Management Council (Budgeted)
Geotechnical, Green Infrastructure and Wetland Delineation 1 $33,450
Topographic Surveying and Mapping Services 1 $20,000
Public Input and Project Coordination Meetings 1 $10,250
Design Development/Traffic Control Device (Incl permit apps)1 $25,460
Construction Documents, Bidding and Award 1 $10,840
$100,000
The proposed project is identified mainly in Chapter 7: Action Program of the Polly Ann Trailway 5-year Master Plan
(see pages 21, 81, 84, 85)
https://pollyanntrailway.org/images/PAT_MasterPlan_21_25.pdf
The Polly Ann Trail is also identified as a significant regional trail in the SEMCOG Bicycle and Pedestrian Mobility Plan
for Southeast Michigan (Pages 2,10, 20, 98)
https://semcog.org/desktopmodules/SEMCOG.Publications/GetFile.ashx?filename=BicycleAndPedestrianMobilityPlanF
orSoutheastMichiganMarch2020.pdf
July 2023
July 2024
Road Right-of-Way
The Polly Ann Trail is 16.9 miles and extends across the northeastern corner of Oakland County through Orion
Township, Oxford Township, Oxford Village, Addison Township and the Village of Leonard. These five municipalities
have been collaborating for more than 25 years to transform the former railroad into a four season, non-motorized trail
that is open to active transportation and outdoor recreation.
The trailway property is typically 50 feet wide and generally follows the former railroad right-of-way. The Polly Ann is
owned by various entities including the Michigan Department of Natural Resources (DNR), Polly Ann Trailway
Management Council, Orion Township, and long-term lease agreements with private entities. The PATMC oversees the
day-to-day operations, maintenance, programming, management and construction projects for the entire trail in Oakland
In the early 2000s, the Polly Ann Trail had been acquired and converted from a railroad to a shared use path open to
walking, biking, cross-country skiing and horseback riding. Many of the state and federal guidelines for trailway
development have changed since that time and this important regional trail needs to make necessary design changes to
make transformative safety improvements and replace aging infrastructure. The following examples are a few of the
known deficiencies:
--Existing road crossings: many of the existing trail/road crossings follow the old railroad alignment and cross on a
diagonal rather than a 90-degree angle. The existing alignment causes trail users to be in the roadway and exposed to
motor vehicle traffic for longer distances and longer periods of time.
Other
Railroads have been an integral part of the transportation network in Michigan for nearly two centuries. Since 1970,
many abandoned railway corridors in the state have been transformed into shared-use paths. This has allowed Michigan
to be known as the “Trails State,” leading the nation with more than 2,600 miles of rail-trails. These converted historic
transportation routes continue to be essential infrastructure for outdoor recreation and active transportation like walking
and biking.
The Polly Ann Trailway Management Council was formed in 1997 through an Interlocal Agreement that was entered into
by the five participating communities of Orion Township, Oxford Township, Village of Oxford, Addison Township and
Village of Leonard. The PATMC has a long-term lease agreement with the DNR to manage the day-to-day operations
The community need for this project can be broken into three scales:
1. Local:
Many area residents start from their homes in nearby neighborhoods and mainly utilize the Polly Ann Trail for fitness and
outdoor recreation and also to access local businesses, library, downtowns, schools, essential services, and local parks.
2. County and Regional:
The Polly Ann serves as an important trailway corridor in Southeast Michigan and provides users with connections to
other regionally significant trails and parks like the Polly Ann Trail in Lapeer County, Paint Creek Trail, Bald Mountain
Communities in northeast Oakland County, along with many towns across southeastern Michigan, face a number of
disparities related to income, transportation choices, employment opportunities, and access to high quality education,
healthcare and green space. Being known as the ‘Motor City’ often creates a stigma around using alternative modes of
transportation like transit, walking, and biking. Many residents in Southeast Michigan are faced with limited
transportation options and the Polly Ann Trail and other regional trails can help address some of the mobility inequities.
Once completed, the proposed improvements will ensure an accessible, equitable, and sustainable corridor for
alternative modes of transportation to best serve people of all ages and abilities. It will also incorporate considerations
for green infrastructure, connected open space, and environmental justice in its design and implementation. Once
The project team will work to select a consultant to complete the design engineering phase of the project. An emphasis
will be placed on sustainable design and construction practices. Examples include, using locally sourced materials
whenever possible, requiring American steel, increasing green stormwater infrastructure, using native landscaping
materials, pervious paving materials, recycled materials, and using wood materials from sustainable forestry practices.
Once fully implemented, this innovative and thoughtfully re-designed linear park will help the surrounding communities to
adapt to climate change and improve community resilience.
The ongoing COVID-19 Pandemic has only emphasized how important trails and parks are to have a livable and healthy
community. This critical infrastructure provides a place for residents to enrich both mental and physical wellbeing,
reduce social isolation, and improve their access to nature. In addition, Southeast Michigan has become an automobile-
centric place that contributes directly to preventable health conditions like obesity, high blood pressure and diabetes.
Through the promotion of inclusive facilities like the Polly Ann Trail, trail users of all ages and abilities can fight chronic
diseases and live healthy and active lives. The proposed project will also help to improve the overall user experience.
The Polly Ann Trailways Management Council envisions a future in which local residents enjoy: a walkable community,
using the Polly Ann Trail and local spurs to make short trips within their neighborhoods and villages and to access
Over the past decade, several meetings and public engagement opportunities have been associated with the trail and 5-
year Trail Master Plan update. In addition, several area road and pathway projects, such as the “Restore M-24” (Lapeer
Road) reconstruction and the Clarkston Road Pathway Connector, have incorporated direct walking/biking path linkages
and trail related amenities.
The Polly Ann Trail Modernization & Safety Improvements Design project is being developed in coordination with a
diverse group of stakeholders from the public and private sectors and will continue to engage them in the planning,
design, and implementation stages. Stakeholders have recently provided input for the proposed project. Input and
comments were taken into consideration to address safety concerns, trailway condition and planned amenities. Several
The proposed project is being managed by the Polly Ann Trailway Management Council. This work is the first of three
stages that needs to be completed in order to modernize the trail and bring it up to the most current standards. After
the Design Engineering is completed, it will be followed by the Bidding Stage and finally go to Construction.
Despite having a modest budget, the Polly Ann Trailway Management Council has been able to collaborate with
partners and funders to purchase the former railroad right-of-way, improve the surface in the early 2000s, and construct
a bridge over Lapeer Rd (M-24) in Oxford. The original trailway surface is nearly 20 year old and beyond its design life
and the proposed project is the first step to making needed improvements to the surface and roadway crossings.
As mentioned in question 2 above, the trailway will be designed to meet AASHTO guidelines, which incorporate ADA
and Universal Design principles. During the design process, the following elements will be incorporated:
- Walkways within a trailhead that are at least 6 feet wide with cross-slopes under 2% and running slopes under 5%
- Multi-use trail that is 10 feet wide, with 2-foot clear zones on both sides, with cross-slopes under 2% and running
slopes under 5%
- Utilize a firm and stable surface material like concrete, boardwalk or asphalt, crushed aggregate that has been rolled
and compacted
- Detectable warning surfaces at roadway crossing to assist people that have vision impairments
- Larger (greater than 60”X60”) level areas at all turns and intersections
Design Engineering
Firm
Curtis Wright, Chair
Oxford Township Representative
Addison Township Representative
Village of Leonard Representative
Addison Township Representative
Orion Township Representative
Village of Oxford Representative
Orion Township Representative
D
Oxford Township Representative
Polly Ann Trail Manager
Citizen Representative (non-voting member)
Village of Leonard
Lakeville
Lake
Lake
Orion
Judah
Lake
Manitou
Lake
Oxford
Lake
Secord
Lake
Cranberry
Lake
THE CONNECTOR
KEWEENAW
HOUGHTON
ONTONAGON
BARAGA
MARQUETTEGOGEBIC
CHIPPEWA
LUCE
ALGER SCHOOLCRAFTIRON
DICKINSON MACKINAC
DELTA
MENOMINEE
CHARLEVOIX
EMMET
CHEBOYGAN
PRESQUE ISLE
LEELANAU
ALPENAMONTMORENCY
OTSEGOANTRIM
GRAND
TRAVERSE
ALCONAOSCODA
CRAWFORD
KALKASKABENZIE
IOSCO
OGEMAWROSCOMMONMANISTEE
MISSAUKEEWEXFORD
ARENAC
MASON GLADWINCLAREOSCEOLALAKE
HURON
BAYMIDLANDISABELLAOCEANAMECOSTA
NEWAYGO
TUSCOLA
SANILAC
SAGINAWGRATIOTMUSKEGON
MONTCALM
LAPEER
KENT
GENESEE
ST CLAIR
OTTAWA SHIAWASSEECLINTONIONIA
MACOMB
OAKLAND
LIVINGSTON
INGHAMEATONBARRYALLEGAN
WAYNE
WASHTENAWJACKSON
CALHOUNKALAMAZOO
VAN BUREN
BERRIEN
MONROE
LENAWEEHILLSDALEBRANCHST JOSEPHCASS
Iron Belle Trail
Two Routes, One Great Trail
Iron Belle Trail
Biking - Existing Trail
Biking - Proposed Trail
Hiking - Existing Trail
Hiking - Proposed Trail
Hiking & Biking - Existing
Hiking & Biking - Proposed
State Forest
State Park
Wildlife Land
Federal Land
¯
0 50 10025 Miles
April 17, 2018
Proposed
Project
Location
April 19, 2023
10 N. Washington, Oxford, MI 48371 / Ph. 248.969.5000 / Fax 248.969.5016 /
www.oxfordschools.org
Non-Discrimination Clause: Oxford Community Schools does not discriminate on the basis of race, color, religion, national origin, sex (sexual orientation or gender), disability, age, height, weight,
marital status or any other legally protected characteristic, in its programs, services or activities, including employment opportunities. The following person has been designated to handle inquiries regarding the nondiscrimination policies:
Assistant Superintendent of Human Resources, 10 North Washington Street, Oxford, MI 48371, (248) 969-5004.
OXFORD COMMUNITY SCHOOLS
Clear Lake Elementary
2085 W. Drahner Rd.
Oxford, MI 48371
248-969-5200
Dear Grant Project Funding Committee,
It is with great pleasure that I write to you in support of the Polly Ann Trail’s grant proposal to secure
funding to enhance the condition of the Polly Ann Trail. As the former International Baccalaureate
(IB) Primary Years Programme (PYP) Coordinator and now as Principal for Clear Lake Elementary
School in Oxford, it has been marvelous to have such proximity to the Polly Ann Trail, its natural
resources, and the guidance of the Trail Manager, Linda Moran.
There are several times throughout our school year in which we interact with the Polly Ann Trail to
take students’ learning on location. Each fall, we are able to take our entire 5
th grade to the trail to
connect their learning of invasive species in Michigan and take their research outside the walls of the
classroom. Within a short walking distance, we can see firsthand the invasive species that are local
to our area. We learn the ways the Polly Ann Trail organization works to be innovative to remove or
lessen the impact these invasive plant species have on our native plants and flowers. Through this
trip, many of our students are now not only more knowledgeable and aware of their local community,
but they are inspired and want to take action. Often, our students along with their families will
volunteer to help once spring arrives to clean up the trail, plant flowers, and to help Mrs. Moran with
other trail projects.
Another yearly learning opportunity that our school has been able to provide to our students is a
walking field trip to our local Oxford Public Library. This field trip would not happen if we were not
able to use the Polly Ann Trail. The Polly Ann Trail allows our students and teachers to safely travel
the 4 miles round trip without having to worry about car traffic. The funding from this grant would
directly impact and ensure that our route traveled is resurfaced to further improve safety for our
students and other pedestrians.
Mrs. Moran’s dedication and hard work that she puts forth in creating a safe and robust trail for our
local community is so amazing. I am honored to write this letter on her and the Polly Ann Trail’s
behalf as they both have given back to our school and local community in so many ways. I have
great trust that if provided the grant funding that it would be used to bring joy to our community and
opportunities for the students in Oxford to grow their outdoor classroom space.
Please do not hesitate to reach out for further information or questions. Thank you for your time and
the opportunity that this grant funding provides local communities to establish a culture of continuous
improvement and innovation.
Educationally yours,
Stephanie Niemi, Principal-Clear Lake Elementary School
Commissioners
OXFORD TOWNSHIP
PARKS AND RECREATION
2795 Seymour Lake Rd. * Oxford, MI 48371
Phone: 248-628-1720 / Fax: 248-628-1854
Web: www.oxparkrec.org
Austin Brantley
Sarah Jones
Tim Kalohn
Theresa Myer
Ron Roop
November 22, 2022
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of the Oxford Township Parks and Recreation Commission, to offer
strong support of the Polly Ann Trailway Management Council’s grant applications to
upgrade the Polly Ann Trail in Oakland County. The proposed project will design,
reconstruct and modernize almost 17 miles of shared-use path, improve safety at roadway
crossings, upgrade the trail surface, and enhance connections to amenities.
The proposed project will not only make necessary safety improvements, but it will also
make critical upgrades to aging infrastructure. This important linear corridor will continue
to provide safe alternative transportation options, help to support economic vitality in rural
towns, increase outdoor recreation opportunities, and further promote vibrant
communities.
The Polly Ann is a key segment of the Southeast Michigan trail network, and it provides a
direct link between neighborhoods, local businesses, schools, parks, historic and cultural
attractions, Downtown Oxford, Downtown Leonard, and several commercial districts. This
rail-trail also plays an important role in local tourism and was designated as a segment of
Michigan’s Iron Belle Trail-biking route in 2012 and honored with a Pure Michigan Trail
designation in 2019.
I encourage the Polly Ann Trailway Management Council to pursue the necessary funding
to complete the design engineering and construction phases of this important project. We
strongly urge the granting agencies to approve this important request for funding for Polly
Ann Trail Modernization and Safety Improvements project. This project meets the regional
trail priorities to increase safety, accessibility, use and comfort level; and improve mobility
for pedestrians, equestrians, and cyclists to access public spaces, downtowns, core services
and amenities; and encourage active lifestyles in Southeast Michigan.
Please don’t hesitate to contact me if you have any further questions. Thank you for your
consideration.
Sincerely,
Phil Castonia, CPRP
Director
VILLAGE OF LEONARD
PO BOX 789
LEONARD , MI 48367
248-628-7 380 FAX 248 62 8 8673
November 22, 2022
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of the Village of Leonard Park and Recreation Committee, to offer strong support of
the Polly Ann Trailway Management Council’s various grant applications to upgrade the Polly Ann Trail
in Oakland County. The proposed project will design, reconstruct and modernize approximately 16.9 miles
of shared-use path, improve safety at roadway crossings, upgrade the trail surface, and enhance connections
to amenities.
The proposed project will not only make necessary safety improvements, but it will also make critical
upgrades to aging infrastructure. This important linear corridor will continue to provide safe alternative
transportation options, help to support economic vitality in rural towns, increase outdoor recreation
opportunities, and further promote vibrant communities.
The Polly Ann is a key segment of the Southeast Michigan trail network and it provides a direct link between
neighborhoods, local businesses, schools, parks, historic and cultural attractions, Downtown Oxford,
Downtown Leonard, and several commercial districts. This rail-trail also plays an important role in local
tourism and was designated as a segment of Michigan’s Iron Belle Trail -biking route in 2012 and honored
with a Pure Michigan Trail designation in 2019.
Much of the planning and development plans for the Village Park and Recreation programs hinge on the
Polly Ann Trail for recreational as well as economic development for the Village’s future.
We encourage the Polly Ann Trailway Management Council to pursue the necessary funding to complete
the design engineering and construction phases of this important project. We strongly urge the granting
agencies to approve this important request for funding for Polly Ann Trail Modernization and Safety
Improvements project. This project meets the regional trail priorities to increase safety, accessibility, use
and comfort level; and improve mobility for pedestrians, equestrians, and cyclists to access public spaces,
downtowns, core services and amenities; and encourage active lifestyles in Southeast Michigan.
Please don’t hesitate to contact me if you have any further questions. Thank you for your consideration.
Sincerely,
Michael McDonald, Chair
Village of Leonard Park Committee
November 25th, 2022
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of White Pine Coffee Roasters to offer strong support of the Polly Ann Trailway
Management Council’s various grant applications to upgrade the Polly Ann Trail in Oakland County. The
proposed project will design, reconstruct and modernize approximately 16.9 miles of shared-use path,
improve safety at roadway crossings, upgrade the trail surface, and enhance connections to amenities.
The proposed project will not only make necessary safety improvements, but it will also make critical
upgrades to aging infrastructure. This important linear corridor will continue to provide safe alternative
transportation options, help to support economic vitality in rural towns, increase outdoor recreation
opportunities, and further promote vibrant communities.
The Polly Ann is a key segment of the Southeast Michigan trail network and it provides a direct link
between neighborhoods, local businesses, schools, parks, historic and cultural attractions, Downtown
Oxford, Downtown Leonard, and several commercial districts. This rail-trail also plays an important role
in local tourism and was designated as a segment of Michigan’s Iron Belle Trail-biking route in 2012 and
honored with a Pure Michigan Trail designation in 2019.
As a business owner who operates a retail business alongside the Polly Ann Trailway, I can
wholeheartedly state that the trail helps our business tremendously. The number of customers that enter
our doors is elevated due to the trail. The positivity of those customers and their passion for the trail is
self-evident when talking with them. The trail is a huge benefit to the community, its businesses, those
businesses' employees, and the residents of the communities the trail passes through.
I encourage the Polly Ann Trailway Management Council to pursue the necessary funding to complete the
design engineering and construction phases of this important project. We strongly urge the granting
agencies to approve this important request for funding for Polly Ann Trail Modernization and Safety
Improvements project. This project meets the regional trail priorities to increase safety, accessibility, use
and comfort level; and improve mobility for pedestrians, equestrians, and cyclists to access public spaces,
downtowns, core services and amenities; and encourage active lifestyles in Southeast Michigan.
Please don’t hesitate to contact me if you have any further questions. Thank you for your consideration.
Sincerely,
Brad Kopek, President
White Pine Coffee Roasters
335 E. Elmwood, Leonard, MI 48367 / Ph. 248.969.5300 / Fax 248.969.5310 / www.oxfordschools.org
Non-Discrimination Clause: Oxford Community Schools does not discriminate on the basis of race, color, religion, national origin, sex (sexual orientation or gender), disability, age, height, weight, marital status or any other legally
protected characteristic, in its programs, services or activities, including employment opportunities. The following person has been designated to handle inquiries regarding the nondiscrimination policies:
Assistant Superintendent of Human Resources, 10 North Washington Street, Oxford, MI 48371, (248) 969-5004.
LEONARD ELEMENTARY SCHOOL
Paul McDevitt, Principal
November 28, 2022
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of Leonard Elementary with Oxford Community Schools to offer strong support of the
Polly Ann Trailway Management Council’s various grant applications to upgrade the Polly Ann Trail in Oakland
County. The proposed project will design, reconstruct and modernize approximately 16.9 miles of shared-use
path, improve safety at roadway crossings, upgrade the trail surface, and enhance connections to amenities.
The proposed project will not only make necessary safety improvements, but it will also make critical upgrades
to aging infrastructure. This important linear corridor will continue to provide safe alternative transportation
options,help to support economic vitality in rural towns, increase outdoor recreation opportunities, and further
promote vibrant communities.
The Polly Ann is a key segment of the Southeast Michigan trail network and it provides a direct link between
neighborhoods, local businesses, schools, parks, historic and cultural attractions, Downtown Oxford, Downtown
Leonard, and several commercial districts. This rail-trail also plays an important role in local tourism and was
designated as a segment of Michigan’s Iron Belle Trail-biking route in 2012 and honored with a Pure Michigan
Trail designation in 2019.
Our students often take “walking field trips”on the Polly Ann trail and many of our parents use the trail daily for
walks, runs and cycling after dropping their children off at school.
We encourage the Polly Ann Trailway Management Council to pursue the necessary funding to complete the
design engineering and construction phases of this important project. We strongly urge the granting agencies to
approve this important request for funding for Polly Ann Trail Modernization and Safety Improvements project.
This project meets the regional trail priorities to increase safety, accessibility, use and comfort level; and improve
mobility for pedestrians, equestrians, and cyclists to access public spaces, downtowns, core services and
amenities; and encourage active lifestyles in Southeast Michigan.
Please don’t hesitate to contact me if you have any further questions. Thank you for your consideration.
Sincerely,
Paul McDevitt
Principal, Leonard Elementary
Paul.mcdevitt@oxfordschools.org
248.969.5302
Leonard
180 East Elmwood •Leonard, MI 48367 • Phone: (248) 628-4899 • Fax: (248) 628-2208
November 28, 2022
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of Cooper Standard Leonard Plant to offer strong support of the Polly Ann Trailway
Management Council’s various grant applications to upgrade the Polly Ann Trail in Oakland County. I am
to understand the proposed project will design, reconstruct and modernize approximately 16.9 miles of
shared-use path, improve safety at roadway crossings, upgrade the trail surface, and enhance connections
to amenities.
The proposed project is focused on not only making necessary safety improvements, but it will help in
critical upgrades to aging infrastructure. This important linear corridor will continue to provide safe
alternative transportation options, help to support economic vitality in rural towns, increase outdoor
recreation opportunities, and further promote vibrant communities.
The Polly Ann is a key segment of the Southeast Michigan trail network, and it provides a direct link
between neighborhoods, local businesses, schools, parks, historic and cultural attractions, Downtown
Oxford, Downtown Leonard, and several commercial districts. This rail-trail also plays an important role
in local tourism and was designated as a segment of Michigan’s Iron Belle Trail-biking route in 2012 and
honored with a Pure Michigan Trail designation in 2019.
Cooper Standard Leonard Plant is a very proud community partner in the Village of Leonard and always
desires to support projects that improve both the general surroundings and population of the area.
I encourage the Polly Ann Trailway Management Council to pursue the necessary funding to complete the
design engineering and construction phases of this important project. We strongly urge the granting
agencies to approve this important request for funding for Polly Ann Trail Modernization and Safety
Improvements project. Again, I am to understand this project meets the regional trail priorities to increase
safety, accessibility, use and comfort level; and improve mobility for pedestrians, equestrians, and cyclists
to access public spaces, downtowns, core services and amenities; and encourage active lifestyles in
Southeast Michigan.
Thank you for your consideration.
Sincerely,
David Malcolm
Plant Manager
david.malcolm@cooperstandard.com
1 248 628 4899 • 1 248 462 5094 (mobile)
180 E. Elmwood Street, P.O. Box 680
Leonard, Michigan 48367
12/1/22
Attn: Linda Moran
Polly Ann Trail Manager
23 E Elmwood St, PO Box 112
Leonard, MI 48367
RE: Polly Ann Trail Modernization and Safety Improvements Project
Dear Ms. Moran,
I am writing on behalf of the Oxford Chamber of Commerce to offer strong support of the Polly Ann
Trailway Management Council’s various grant applications to upgrade the Polly Ann Trail in Oakland
County. The proposed project will design, reconstruct and modernize approximately 16.9 miles of shared-
use path, improve safety at roadway crossings, upgrade the trail surface, and enhance connections to
amenities.
The proposed project will not only make necessary safety improvements, but it will also make critical
upgrades to aging infrastructure. This important linear corridor will continue to provide safe alternative
transportation options, help to support economic vitality in rural towns, increase outdoor recreation
opportunities, and further promote vibrant communities.
The Polly Ann is a key segment of the Southeast Michigan trail network and it provides a direct link
between neighborhoods, local businesses, schools, parks, historic and cultural attractions, Downtown
Oxford, Downtown Leonard, and several commercial districts. This rail-trail also plays an important role
in local tourism and was designated as a segment of Michigan’s Iron Belle Trail-biking route in 2012 and
honored with a Pure Michigan Trail designation in 2019.
Linda Moran is a huge asset to our community along with her work ethic and willingness to help others.
We encourage the Polly Ann Trailway Management Council to pursue the necessary funding to complete
the design engineering and construction phases of this important project. We strongly urge the granting
agencies to approve this important request for funding for Polly Ann Trail Modernization and Safety
Improvements project. This project meets the regional trail priorities to increase safety, accessibility, use
and comfort level; and improve mobility for pedestrians, equestrians, and cyclists to access public spaces,
downtowns, core services and amenities; and encourage active lifestyles in Southeast Michigan.
Please don’t hesitate to contact me if you have any further questions. Thank you for your consideration.
Sincerely,
Amy Desotell, Executive Director
Oxford Chamber of Commerce
Larry A. Obrecht
Oxford, Michigan
December 2, 2022
Linda Moran, Polly Ann Trail Manager
23 E. Elmwood St
PO Box 112
Leonard, MI 48367
Dear Ms. Moran,
I am writing to encourage and support the Polly Ann Trail's grant applications for funding to improve 16.9 miles of trail.
The needed improvements include: an upgrade to the trail surface, improvements to roadway crossings and enhanced
connections to amenities.
The Polly Ann Trail is a significant segment of Michigan's trail network providing links between neighborhoods, local
businesses, schools, parks, historic and cultural venues. The Polly Ann Trail connects Orion, Oxford and Addison
Townships and the Villages of Orion, Oxford, and Leonard. This trail also is a connector to Lapeer County Trails, the
Paint Creek Trail, and the Michigan Iron Belle Trail. Of note, the Polly Ann was honored with a Pure Michigan Trail
designation in 2019.
The Polly Ann Trail was one of the first and very early developed rail to trails in Oakland County. Although very
controversial when introduced it has proven to be very successful and maintains heavy use by walkers, runners, bikers, and
equestrians.
Today when discussing the trail with citizens and local government leaders the recognition of this trail is supportive and
very positive. Many users are hopeful for additional neighborhood paths which would connect to the main trail. Someday
these will allow a hiker and bike rider the ability to travel around the entire perimeter of our State of Michigan.
Future projects will include necessary upgrades to aging infrastructure and safety improvements. The Polly Ann linear
corridor will continue to provide safe transportation options, support economic vitality, increase outdoor recreation
opportunities, and further enhance vibrant communities.
I encourage the Polly Ann Trail Management Council to continue to pursue the necessary funding for the design,
engineering, and construction phases of this important project.
I strongly urge the granting agencies to approve this request and fund these safety and modernization improvements. This
request meets the regional trail priorities to increase safety, accessibility and improved mobility for pedestrians, cyclists, and
equestrians. This modernization also enhances access to public spaces, parks, downtowns, core services and amenities.
AND, very importantly, it encourages a healthy and active lifestyle for all users in Southeast Michigan.
Sincerely,
Larry Obrecht
P O L L Y ANN TRAIL
O
A
KLAND C O U N TY Drahner Rd
Polly Ann Trail