HomeMy WebLinkAboutResolutions - 2024.08.01 - 41403
AGENDA ITEM: Acceptance from the Michigan Department of Environment, Great Lakes and
Energy of the 2024-2025 Rapid Methods and Microbial Source Tracking for Beaches Program
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Sunday, August 11, 2024 8:08 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4271
Motion to approve acceptance of the Michigan Department of Environment, Great Lakes and
Energy (EGLE), Water Resources Division Rapid Methods and Microbial Source Tracking for
Beaches Program funding in the amount of $70,302; further, authorize the Chair of the Board of
Commissioners to execute the agreement; further, amend FY2024 – 2026 budget as detailed in the
attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division was awarded grant funding for the project entitled qPCR
Methods for Oakland County Beaches from the Michigan Department of Environment, Great Lakes
and Energy (EGLE), Water Resources Division Rapid Methods and Microbial Source Tracking for
Beaches Program in the amount of $70,302. The grant program supports routine monitoring of high
priority beaches to identify hosts and locations of fecal contamination for the period July 1, 2024
through December 31, 2025. Grant funds will be used to continue the Health Division's qPCR beach
monitoring program efforts to prevent illness associated with bathing beach waters, provide
accurate and timely sampling results to the public and data to assist in evaluating the detection of
Escherichia coli (E. coli), and identify sources of fecal contamination.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Chief of Staff at 248.425.5572 or
andrewsmb@oakgov.com or the department contact persons listed for additional information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 8/1/2024
AGENDA DEADLINE: 08/11/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off
2. 2024-7242 - Oakland - $70302.36
3. qPCR Methods for Oakland County Beaches_Sch. A
COMMITTEE TRACKING
2024-07-23 Public Health & Safety - Recommend to Board
2024-08-01 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Linnie Taylor
Yes: David Woodward, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip
Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Michael Spisz, Kristen Nelson (3)
Passed
GRANT REVIEW SIGN-OFF – Health & Human Services/Health
GRANT NAME: 2024-2025 Rapid Methods and Microbial Source Tracking for Beaches Program
FUNDING AGENCY: Michigan Department of Environment, Great Lakes and Energy (EGLE)
DEPARTMENT CONTACT: Stacey Sledge 248-452-2151
STATUS: Acceptance (Greater than $10,000)
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be downloaded into Civic Clerk on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (07/02/2024)
Human Resources:
Approved by Human Resources. No position impact. - Heather Mason (06/27/2024)
Risk Management:
Approved. Allows County to self-insure – Robert Erlenbeck (07/01/2024)
Corporation Counsel:
Approved. No legal issues. - Sharon Kessler (07/02/2024)
(Rev. 01/2024)
INLAND LAKES BEACHES MONITORING GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
AND THE
OAKLAND COUNTY HEALTH DIVISION
This Grant Agreement (Agreement) is made between the Michigan Department of
Environment, Great Lakes, and Energy, Water Resources Division (State), and the
Oakland County Health Division (Grantee).
The purpose of this Agreement is to provide funding in exchange for work to be performed for
the project named below. Legislative appropriation of funds for grant assistance is set forth in
Public Act 119 of 2023 (State of Michigan’s appropriations). This Agreement is subject to the
terms and conditions specified herein.
Project Name: qPCR Methods for Oakland
County Beaches 2024-2025
Amount of Grant: $70,302.36
Amount of Match: $0 = 0%
Start Date: July 1, 2024
Project #: 2024-7242
% of Grant State 100 / % of Grant Federal 0
PROJECT TOTAL: $70,302.36 (grant plus match)
End Date: December 31, 2025
GRANTEE CONTACT: STATE CONTACT:
Bonnie Carter, Laboratory Supervisor Shannon Briggs, Toxicologist
Name and Title Name and Title
Oakland County Health Division Water Resources Division
Organization Division
1200 N Telegraph Road, Building 34E P.O. Box 30458
Address Address
Pontiac, Michigan 48341 Lansing, Michigan 48909-7958
City, State and Zip Code City, State and Zip Code
248-895-6159 517-290-8249
Telephone Number Telephone Number
CarterB@Oakgov.com BriggsS4@Michigan.gov
Email Address Email Address
CV0048080 007
SIGMA VSS Vendor Code Address ID
38-6004876 / 007
Federal ID Number
HZ4EUKDD7AB4
UEI Number
2
The individuals signing below certify by their signatures that they are authorized to sign this
Agreement on behalf of their agencies and that the parties will fulfill the terms of this
Agreement, including any attached appendices, as set forth herein.
FOR THE GRANTEE:
Signature
David T. Woodward
Chairman, Oakland County Board of Commissioners
Date
Name and Title
FOR THE STATE:
Signature
Phil Argiroff, Acting Director, Water Resources Division
Date
Name and Title
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I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and
the Grantee and may be modified only by written agreement between the State and the
Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such
activities as are authorized by the State under this Agreement. Any change in project scope
requires prior written approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified
in Appendix A within the time period allowed for in this Agreement and in accordance with
the terms and conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the State, this Agreement shall be effective from the start date until the
end date on page 1 of this Agreement. The State shall have no responsibility to provide
funding to the Grantee for project work performed except between the start date and the end
date. Expenditures made by the Grantee prior to the start date or after the end date are not
eligible for payment under this Agreement.
III. CHANGES
Any changes to this Agreement shall be requested by the Grantee or the State in writing
and implemented only upon approval in writing by the State. The State reserves the right
to deny requests for changes to this Agreement or to the appendices. No chang es can be
implemented without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in
Appendix A of this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports
according to a form and format prescribed by the State and must include supporting
documentation of eligible project expenses. These reports shall be due according to the
following:
Reporting Period Due Date
April 1 – June 30 July 31
July 1 – September 30 Before October 10*
October 1 – December 31 January 31
January 1 – March 31 April 30
*Due to the State’s year-end closing procedures, there will be an accelerated due date for
the report covering July 1 – September 30. The Grantee must submit a report or an
estimate of expenditures before October 10 for the quarter ending September 30 to allow
the State to complete its accounting for that fiscal year.
The forms provided to the Grantee by the State shall be submitted to the State Contact at
the address on page 1 of this Agreement. All required supporting documentation (invoices,
payroll journals, etc.) for expenses must be included with the report.
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(B) The Grantee shall provide a final project report in a format prescribed by the State. The
Grantee shall submit the final status report, including all supporting documentation for
expenses, along with the final project report and any other outstanding products within
30 days from the end date of this Agreement.
(C) The Grantee must provide copies of all products and deliverables in accordance with
Appendix A.
(D) If twenty percent (20%) or more of the grant amount is expended in a single quarter,
payment requests may be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules,
ordinances, and regulations in the performance of this Agreement.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee.
Award of this Agreement is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that
arise from the Grantee’s receipt or execution of this Agreement.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely
completion, and coordination of all designs, drawings, specifications, reports, and other
services submitted to the State under this Agreement. The Grantee shall, with out
additional compensation, correct or revise any errors, omissions, or other deficiencies in
drawings, designs, specifications, reports, or other services.
(E) The State’s approval of drawings, designs, specifications, reports, and incidental work
or materials furnished hereunder shall not in any way relieve the Grantee of responsibility
for the technical adequacy of the work. The State’s review, approval, a cceptance, or
payment for any of the services shall not be construed as a waiver of any rights under this
Agreement or of any cause of action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false
information with the State for the purpose of obtaining this Agreement or any payment
under this Agreement, and that any such filing may subject the Grantee, its agents, and/or
employees to criminal and civil prosecution and/or termination of this Agreement.
VI. USE OF MATERIAL
The State and federal awarding agency, if applicable, retains a royalty-free, nonexclusive,
and irrevocable right to reproduce, publish, and use in whole or in part, and authorize others
to do so, any copyrightable material or research data submitted under this Agreement
whether or not the material is copyrighted by the Grantee or another person. The Grantee
will only submit materials that the State can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or
obligations under this Agreement to any other party without the prior written consent of the
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State. The State does not assume responsibility regarding the contractual relationships
between the Grantee and any subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or
other personnel to perform any portion of the project. The Grantee is solely responsible for
all contractual activities performed under this Agreement. Further, the State will consider the
Grantee to be the sole point of contact regarding contractual matters, including payment of
any and all charges resulting from the anticipated Agreement. All subcontractors used by
the Grantee in performing the project shall be subject to the provisions of this Agreement
and shall be qualified to perform the duties required.
IX. NONDISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as
amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act,
1976 PA 220, as amended, MCL 37.1101 et seq.; and all other federal, state, and local fair
employment practices and equal opportunity laws and covenants that it shall not
discriminate against any employee or applicant for employment, to be employed in the
performance of this Agreement, with respect to his or her hire, tenure, terms, conditions, or
privileges of employment, or any matter directly or indirectly related to employment,
because of his or her race, religion, color, national origin, age, sex, height, weight, marital
status, or physical or mental disability that is unrelated to the individual’s ability to perform
the duties of a particular job or position. The Grantee agrees to include in every
subcontract entered into for the performance of this Agreement this covenant not to
discriminate in employment. A breach of this covenant is a mate rial breach of this
Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall not hire, contract, or subcontract with any contractor, subcontractor,
manufacturer, or supplier in relation to this Agreement that appear in the register of
persons engaging in unfair labor practices compiled by the Michigan Department of
Licensing and Regulatory Affairs or its successor.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims,
judgments, or costs arising out of activities to be carried out by the Grantee under this
Agreement if the liability is caused by the Grantee or any employee or agent of the Grantee
acting within the scope of their employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental
immunity by the Grantee, the State, its agencies, or their employees as provided by statute
or court decisions.
XII. CONFLICT OF INTEREST
No government employee; member of the legislative, judicial, or executive branches of
government; or member of the Grantee’s Board of Directors, its employees, partner
agencies, or their families shall benefit financially from any part of this Agreement.
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XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with
Title 2 of the Code of Federal Regulations (CFR), Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, as
appropriate, the Grantee shall comply with Title 18 of the United States Code (U.S.C.),
Section 1913, Lobbying with Appropriated Moneys, commonly known as the Anti-Lobbying
Act, which prohibits the use of all project funds regardless of source, to engage in lo bbying
the state or federal government or in litigation against the State. Further, the Grantee shall
require that the language of this assurance be included in the award documents of all
subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, the Grantee shall not use
any of the grant funds awarded in this Agreement for the purpose of lobbying as defined in
the Lobbyists, Lobbying Agents, and Lobbying Activities Act, 1978 PA 472, as amended;
specifically, MCL 4.415(2), which states “‘Lobbying’ means communicating directly with an
official in the executive branch of state government or an official in the legislative branch of
state government for the purpose of influencing legislat ive or administrative action.” The
Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of
litigation against the State. Further, the Grantee shall require that language of this
assurance be included in the award documents of all subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal debarment
and suspension list at SAM.gov to verify that its agents and subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal agency
or the State.
(2) Have not within a three (3)-year period preceding this Agreement been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction, as
defined in 45 CFR, Part 1185, Governmentwide Debarment and Suspension
(Nonprocurement); violation of federal or state antitrust statutes; or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses indicated in
subsection (2).
(4) Have not within a three (3)-year period preceding this Agreement had one or more
public (federal, state, or local) transaction terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws,
executive orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project,
and the State may withhold payment until the audit is satisfactorily completed. The Grantee
7
will be required to maintain all pertinent records and evidence pertaining to this Agreement,
including grant and any required matching funds, in accordance with generally accepted
accounting principles and other procedures specified by the State. The State or any of its
duly authorized representatives must have access, upon reasonable notice, to such books,
records, documents, and other evidence for the purpose of inspection, audit, and copying.
The Grantee will provide proper facilities for such access and inspection. All records must
be maintained for a minimum of five (5) years after the final payment has been issued to the
Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims
that may arise from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in
activities authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this
Agreement must not be financed by any source other than the State under the terms of
this Agreement. If funding is received through any other source, the Grantee agrees to
delete from Grantee's billings, or to immediately refund to the State, the total amount
representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The
State will pay the Grantee a total amount not to exceed the amount on page 1 of this
Agreement, in accordance with Appendix A, and only for expenses incurred and paid. All
other costs necessary to complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the start date or after the end date of this
Agreement are not allowed under this Agreement unless otherwise specified in Appendix A.
(C) The State will approve payment requests after approval of reports and related
documentation as required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate
payment requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer
(EFT). The Grantee may register to receive payments by EFT on the SIGMA Vendor Self
Service Web site at Sigma.Michigan.gov/PRDVSS1X1/Advantage4.
(F) An amount equal to ten percent (10%) of the grant award, $7,030, will be withheld by the
State until the project is completed in accordance with Section XIX, Closeout, and
Appendix A of this Agreement.
(G) The Grantee is committed to the match percentage on page 1 of this Agreement in
accordance with Appendix A. The Grantee shall expend all local match committed to the
project by the end date on page 1 of this Agreement.
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XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit,
shall be made by the State after the Grantee has met any match obligations, satisfactorily
completed the activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all
claims against the State arising under this Agreement. Unless otherwise provided in this
Agreement or by state law, final payment under this Agreement shall not constitute a
waiver of the State’s claims against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs
allowed by this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State upon 30 days’ written notice, due to
Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee,
or upon mutual agreement by the State and Grantee. The State may honor requests for
just and equitable compensation to the Grantee for all satisfactory and eligible work
completed under this Agreement up until 30 days after written notice, upon which time all
outstanding reports and documents are due to the State and the State will no lon ger be
liable to pay the Grantee for any further charges to this Agreement.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days’ written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of this Agreement,
with the requirements of the authorizing legislation cited on page 1 of this
Agreement and the rules promulgated thereunder, or other applicable laws or
rules.
b. If the Grantee knowingly and willingly presents false information to the State for
the purpose of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee or any of the Grantee’s agents or
representatives offered or gave gratuities, favors, or gifts of monetary value to
any official, employee, or agent of the State in an attempt to secure a subcontract
or favorable treatment in awarding, amending, or making any determinations
related to the performance of this Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee
appears in the register of persons engaging in unfair labor practices that is
compiled by the Michigan Department of Licensing and Regulatory Affairs or its
successor.
e. During the 30-day written notice period, the State shall withhold payment for any
findings under subparagraphs a. through d., above, and the Grantee will
immediately cease charging to this Agreement and stop earning match for the
project (if applicable).
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(2) Immediately and without further liability to the State if the Grantee, any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a
state, public, or private contract or subcontract.
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification, or destruction of records,
receiving stolen property, or attempting to influence a public employee to breach
the ethical conduct standards for State of Michigan employees.
c. Convicted under state or federal antitrust statutes.
d. Convicted of any other criminal offense that, in the sole discretion of the State,
reflects on the Grantee’s business integrity.
e. Added to the federal or state suspension and debarment list.
(B) If this Agreement is terminated, the State reserves the right to require the Grantee to
repay all or a portion of funds received under this Agreement.
XXII. IRAN ECONOMIC SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran linked business
and that its contractors are not Iran linked businesses, as defined in the Iran Economic
Sanctions Act, 2012 PA 517, MCL 129.312.
PROGRAM-SPECIFIC SECTION
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under
this Agreement will not be distributed without the prior written consent of the State except
for items disclosed in response to a court order, subpoena, or Freedom of Information Act,
1976 PA 442, as amended, request.
XXIV. ADVANCES
Upon written request by the Grantee, the State will make an advance payment for the
purchase of conservation easements. An advance payment does not require a financial
status report form but does require a letter requesting the specific dollar amount of the
payment as stated in this Agreement.
XXV. QUALITY ASSURANCE/QUALITY CONTROL
A project-specific Quality Assurance Project Plan must be submitted to the State in
accordance with guidance provided by the State Contact indicated on page 1 of this
Agreement. Monitoring conducted prior to final State approval of the Quality Assurance
Project Plan will not be reimbursed.
XXVI. PREVAILING WAGE
This project is subject to the Davis-Bacon Act of 1931, as amended, 40 U.S.C.,
Section 3141 et seq., Wage Rate Requirements, which requires that prevailing wages and
fringe benefits be paid to contractors and subcontractors performing on federally funded
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projects over $2,000 for the construction, alteration, or repair (including painting and
decorating) of public buildings or works.
XXVII. PREVENTING THE SPREAD OF INVASIVE SPECIES
The Grantee, their contractors, and volunteers will take steps to minimize the risk of
spreading terrestrial and aquatic invasive species during this project and will take
measures to prevent spread, where feasible. Selection of project -appropriate measures
should be dependent on the type of work being conducted and the specific situation.
Examples of such measures may include:
• Avoiding infested areas when possible.
• Conducting field work in upstream areas before downstream areas to decrease the
likelihood of carrying species further up into the watershed or visiting highest
quality/least invaded sites before invaded sites during a trip.
• Performing basic decontamination steps such as:
o Visually inspecting and removing any plants or mud from footwear (boots, hip
boots, and waders).
o Visually inspecting, removing, and properly disposing of any plants and mud
from field equipment (nets, shovels, rakes, etc.) and vehicles (cars, boats, ATVs,
etc.).
o Draining all water from boats (motor, live well, bilge, and transom well) and
equipment prior to leaving the site and before entering a new waterbody.
o Thoroughly drying boats and equipment (5-7 days, if possible) between sites.
o Disinfecting boats and equipment between sites (e.g., diluted bleach solution or
heated pressure washer). Disinfection should be conducted away from surface
waters, where the disinfecting solution will not enter any storm sewers and/or
surface waters.
▪ Typical diluted bleach solution treatment is one-half cup (4 fluid ounces)
bleach to 5 gallons of water applied by spraying or sponge so surface is
thoroughly exposed to bleach solution for 10 minutes.
▪ Typical heated pressure wash is 140⁰ water temperature sprayed for
5-10 seconds.
o Thoroughly washing vehicles and boats between sites (e.g., drive-through car
wash).
• Using only native plants and seed for restorations and best management practices.
If invasive aquatic or terrestrial plants are collected from a site, the Grantee will take steps
to minimize the spread of these species. Dispose of invasive plant material by bagging
and transporting to a landfill, composting, or burning, as appropriate and in compliance
with local and state laws.
The State is asking all grantees to be on the lookout for invasive species that have limited
distribution or are not yet known to be established in Michigan. A “Watch List” of
Michigan’s high priority aquatic invasive species, along with how to report sightings, can be
found at Michigan.gov/AquaticInvasives.
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XXVIII. BEACH MONITORING PROGRAM REQUIREMENTS
The Grantee agrees to perform the following services for beaches that are used by the
public for recreational use:
(A) Obtain user ID and password from the Beach Monitoring Program manager. Identify
and update organization information on the State’s beach monitoring Web site at
EGLE.State.MI.US/Beach/.
(B) Identify beaches or similar points of access that are used by the public for recreation.
Report location information on the State’s beach monitoring Web site. Information needed
includes location name; location description; water body name; water body type; site type;
if located in a state park, coordinates for latitude and longitude in decimal degrees for the
endpoints and center point of each location; an 8-digit hydrological unit code; beach length
in meters; the county and township location; facilities available; and optional description of
amenities.
(C) Notify the city, village, or township in which the beach or point of access is located prior
to conducting monitoring activities.
(D) Update the Quality Assurance Project Plan (QAPP) for the Beach Monitoring Program
prior to monitoring beaches. The QAPP must be consistent with requirements in the
Public Health Code; Part 4, Water Quality Standards (Part 4 Rules), promulgated under
Part 31, Water Resources Protection, of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended and must be approved by the State prior to
initiation of monitoring. QAPPs that have been approved and have current approval letters
from the State will satisfy this requirement.
(E) Monitor beaches according to approved QAPP.
(F) Beaches analyzed with culture-based methods will be monitored according to
R 323.1062 (Rule 62) of the Part 4 Rules.
Subrule 62(1) of the Part 4 Rules states:
"All waters of the state protected for total body contact recreation
shall not contain more than 130 Escherichia coli (E. coli) per
100 milliliters (ml), as a 30-day geometric mean. Compliance shall
be based on the geometric mean of all individual samples taken
during 5 or more sampling events representatively spread over a
30-day period. Each sampling event shall consist of three or more
samples taken at representative locations within a defined sampling
area. At no time shall the waters of the state protected for total
body contact recreation contain more than a maximum of
300 E. coli per 100 ml. Compliance shall be based on the
geometric mean of three or more samples taken during the same
sampling event at representative locations within a defined
sampling area."
(G) A composite sample can be submitted to a lab for testing instead of three individual
samples. This approach has potential to reduce costs thus providing funds that can be
used to increase the duration and frequency of monitoring, conduct more sanitary surveys,
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and develop predictive models (e.g., Virtual Beach). Please contact the Beach Monitoring
Program manager for more information about revising the QAPP to include composite
samples. The revised QAPP must be approved prior to conducting these activities.
(H) Beaches may be monitored for E. coli with culture-based or qPCR methods
(i.e., Draft Method C). Beach monitoring activities in Michigan are prescribed in
R 325.2101-325.2103 that were promulgated by authority of Sections 333.12501 and
333.12541-333.12545 of the Public Health Code, 1978 PA 368, as amended. For qPCR
methods, the position of the State is that the implementation of Draft Method C and the
qPCR value of 1.863 log10 copies per reaction for E. coli to monitor beaches is consistent
with the beach monitoring rules of the Public Health Code. Local health departments are
encouraged to begin using Draft Method C and the qPCR value of 1.863 log10 copies per
reaction for E. coli to make decisions about whether beaches are safe for swimming.
(I) Report the annual monitoring plan for each location on the State’s beach monitoring
Web site. Each monitoring plan will include the start and end dates for the swimming
season, and the monitoring season and the frequency that the location will be moni tored.
Locations can be updated individually or in groups by county. Usually, the sampling
events are regularly scheduled throughout the swimming season. The State
acknowledges that some beaches may have fewer sampling events due to financial
limitations.
(J) Report location of at least three monitoring points per site on the State’s beach
monitoring Web site prior to reporting monitoring data. Report results for composite
samples or individual samples for E. coli and status of beach (open/closed/advisory) within
36 hours of the test or evaluation to the State via the Web site; the city, village, or township
in which the site is located; and the owner or operator. The State’s beach monitoring Web
site can calculate daily geometric means and 30-day geometric means as individual results
are reported.
(K) Conduct a beach sanitary survey for each location that will be monitored. The USEPA
has provided the following beach sanitary survey tools that may be used to conduct an
annual or routine beach sanitary survey: an annual beach sanitary survey form, a routine
beach sanitary survey form, a beach sanitary survey database, and a guidance document.
Please contact the Beach Monitoring Program manager for instructions to get this
information. It is recommended that a beach sanitary survey also be conducted at
nonmonitored locations when possible. The sanitary survey will indicate whether beach
owners have posted signs that indicate whether the site is monitored or not and where the
results can be found if the site is monitored. The Grantee may purchase signs with grant
funds that will be posted as described in the Public Health Code for publicly owned
beaches. Open stretches of beach or beaches at road ends that are not advertised or
posted as public bathing beaches do not need to have signs posted. Noti fy the Beach
Monitoring Program manager; the city, village, or township in which the site is located; and
the owner or operator of the beach of the results or findings of the sanitary survey.
(L) Report beach sanitary survey results to the State’s beach monitoring Web site.
(M) Provide training for staff involved in the Beach Monitoring Program as necessary to
maintain knowledge of current regulations and internal policies and procedures to keep
staff informed of technological improvement and advancements as approved by the state .
13
APPENDIX A
Oakland County qPCR Grant Work Plan
If funding is awarded, Oakland County is requesting additional funds for the qPCR Methods for Oakland
County Beaches grant. The Grant application requests additional funding of $70,302.36 to expand the
beach monitoring program to cover the 2024-2025 beach monitoring season. The Work Plan for the
2024-2025 beach monitoring season is as follows:
Task 1 (Planning- Staffing/Fringe)
The beach monitoring program will be organized and planned in the winter and spring of 2024 and 2025.
The Quality Assurance Project Plan (QAPP) will be prepared and reviewed with laboratory staff. Any
beaches currently without recent GPS coordinates will be captured. Proposed beach sampling points will
be mapped. Data entry programs and websites will be updated to reflect current sampling sites. Notices
will be sent to beach contacts and city, villages, and townships regarding sampling.
Sub-Task 1.1
Drafting and submission of the required Quality Assurance Project Plan (QAPP) will be
completed by the Program Supervisor and laboratory staff in accordance with EGLE guidelines.
Approval of the QAPP is to be granted prior to any beach sampling for the season.
Sub-Task 1.2
The proposed lists of bathing beaches to be sampled will be used to create a spreadsheet for data
entry. Other tables, forms and reports are developed as necessary for program information
management. Annual and Routine survey forms may be updated/revised.
Sub-Task 1.3
Beaches will be clustered by geographical area and assigned to a Student Sanitarian. Each Student
Sanitarian is given a report generated from the bathing beach database indicating the beach name,
beach identifier, city, village, or township of beach location, and beach address and/or cross-
streets as a reference.
Sub-Task 1.4
The Program Coordinator will update the Oakland County website and Beach guard with current
beach monitoring information.
Sub-Task 1.5
The cities, villages, and townships in which each of the season’s beaches is located, as well as the
beach operator/contact person for each beach will be notified via form letter informing them of the
sampling to occur. The Program Coordinator/Supervisor will complete the letters. Work will be
in accordance with Section 12541, Act 368, P.A. 1978 as amended.
Estimate percentages for Task 1: 1.1 % Staffing/Fringe Budget (13 Total Hours: Beach Program
Coordinator, Beach Program Supervisor, Program Sanitarian)
Task 2 (Training- Staffing/Fringe)
Seasonal training will be conducted by the Program Coordinator, Program Sanitarian and/or Supervisor.
Student Sanitarian training includes an introduction to Oakland County’s beach monitoring program,
beach survey methodology, laboratory tour, and sampling techniques and transport. Laboratory students
that are hired will be trained by a Clinical Laboratory Scientist in the technique for running culture
samples and filtering beaches for qPCR. Only trained Clinical Laboratory Scientists will do extractions
and pipet the 96 well plates. Clinical Laboratory Scientists will also analyze data in the workbooks
14
provided by the EPA. Additionally, Oakland County staff will be kept up to date regarding current beach
sampling information through attendance at MiNet calls.
Sub-Task 2.1
Training materials, including the inventory of equipment will be reviewed. Hard-copy training
materials and electronic presentations will be updated (MS PowerPoint). Folders containing
PowerPoint notes, regulations, water guidelines, etc. will be provided to each Student Sanitarian.
Sub-Task 2.2
A field exercise and demonstration will be performed by the Program Coordinator for proper
depth and sampling technique. Proper sample handling, storage and transport will be discussed. A
tour of the laboratory will also be included.
Sub-Task 2.3
As time allows, the Program Supervisor will attend MiNet calls to stay abreast of current
monitoring throughout the state.
Estimated percentages for Task 2: 3.5% Staffing/Fringe Budget (54.75 Total Hours: Program
Coordinator, Program Sanitarian, Program Supervisor, 6 EH
Students)
Task 3 (Sampling- Staffing/Fringe, Supplies)
The sampling season will run for 10 weeks each summer. Each of 12 beaches selected for qPCR testing
will be sampled four days per week. Beaches remaining closed past the routine monitoring dates will
continue to be sampled by program staff until the E.coli levels fall below standards or the beach is closed
for the season. Beach surveys will be conducted prior to routine sampling. Routine beach surveys will be
done prior to each sampling event. Survey results will be entered into Beach guard.
Sub-Task 3.1
Annual beach surveys will be performed the week prior to the sampling start date. Routine beach
sanitary surveys will be done during each sampling event. Oakland County sanitary survey forms
will be used.
Sub-Task 3.2
Water will be sampled at 3 locations within the boundaries of each assigned beach. Samples will
generally be taken one foot below the surface in water that is between three and six feet in depth
and will be collected 4 days per week. Each sample will be stored and transported in coolers with
cold-packs and delivered to the county lab within 4 to 5 hours of the day’s first sample. Sampling
will be for 10 weeks.
Sub-Task 3.3
EH Students will enter the beach annual and routine surveys into Beach guard upon returning to
the office or at their earliest convenience if resampling is necessary.
Estimated percentages for Task 3: 23.0% Staffing/Fringe Budget (450 Total Hours: 6 EH Students)
10 % Supplies Budget (Bottles)
Task 4 (Laboratory Analysis- Staffing/Fringe, Supplies)
Standard curves will be created by each Clinical Laboratory Scientist prior to qPCR analysis.
Water samples will be delivered directly to the laboratory the day of sampling. The Health
Division lab is EGLE certified. Culture samples are set up and run the day of receipt. Results
are read for each sample at the end of the 18-hour incubation time. All qPCR samples will be
15
analyzed the same day. If samples arrive late to the laboratory, they may be filtered and frozen
for analysis at a later date. Resampling and complaint response may extend beyond the 10
weeks scheduled for Student Sanitarians due to unresolved closures. Beaches sampled for
qPCR will also have resamples analyzed with qPCR. Beaches selected for standard culture
monitoring will have resamples run with standard culture-based analysis. Selected beaches
showing elevated E. Coli levels and consistent beach closures will further be tested for source-
tracking.
Sub-Task 4.1
Standard curves- these will be done at the beginning of the season by each Clinical
Laboratory Scientist that will be running the samples.
Sub-Task 4.2
Laboratory analysis of samples using culture and qPCR. Composites will be made for
each beach sample that will have qPCR. The composite sample will also be run
using a culture method.
Sub-Task 4.3
Source-tracking will be done on select samples for beaches with consecutive
closures.
Filters will be sent out or run at Oakland County Lab for testing on markers requested by EH.
Estimated percentages for Task 4: 28% Staffing/Fringe Budget (280 Total Hours: 4 Lab Technicians,
2 Lab Students)
90% Supplies Budget (qPCR Supplies, Bottles, Reagent, Trays)
Task 5 (Data Entry and Sample Review- Staffing/Fringe)
Once sample results have been obtained from the County’s laboratory, the Program Coordinator,
Sanitarian, or Supervisor enters results into an in-house database. Results are entered and any closures are
updated well within the 36-hour requirement per the Public Health Code.
Sub-Task 5.1
The Program Coordinator will calculate the geometric mean for each sampling event. Analysis
will comply with Rule 62, of the Part 4 Rules, Water Quality Standards, Part 31, Act 451,
P.A. 1994 for total body contact.
Sub-Task 5.2
The Program Coordinator will update closings or re-openings on the Oakland County Website.
Information updates may extend beyond the 10 weeks scheduled for Student Sanitarians.
Sub-Task 5.3
The Program Coordinator will enter all sampling results directly to the EGLE database via the
BeachGuard website. Annual and routine Sanitary Survey information will also be entered (EH
Students may perform this task). Information updates may extend beyond the 10 weeks scheduled
for Student Sanitarians.
Sub-Task 5.4
The Program Supervisor will review beach sample results each week and determine if source-
tracking is necessary.
Sub-Task 5.5
The Program Coordinator will complete any outstanding survey entries and file beach information
appropriately at the conclusion of each beach season.
16
Sub-Task 5.6
Environmental Epidemiologist will review all reports and estimate individual qPCR numbers for
each beach.
Estimated percentage for Task 5: 20% Staffing/Fringe Budget (Total Hours 175: Beach Program
Coordinator, Beach Program Supervisor, Program Sanitarian,
Epidemiologist)
Task 6 (Follow-up- Staffing/Fringe)
The sampling results may indicate needed follow-up for individual beaches. Follow-up may include
notifying the beach owner/operator of noncompliance, notifying the appropriate city, village, or township,
and closing the bathing beach to the public by posting the beach closing sign or advisory sign on site.
Student sanitarians are assigned follow-up as needed. All results will be entered into Beachguard.
Estimated percentages for Task 6: 3.8% Staffing/Fringe Budget (46 Total Hours: 6 EH Students,
Program Coordinator, Program Supervisor, Program Sanitarian
Task 7 (Complaint Response- Staffing/Fringe)
The Oakland County Health Division will respond to all bathing beach complaints during the standard
swimming season (June – August) within 24 hours. Each complaint will be entered into our in house
Ehealth or Accella system for tracking purposes and documented in the quarterly reports submitted to
EGLE. When necessary, a site visit and investigation will occur. Water samples may be taken at bathing
beach locations if the beach is identified as a semi-public beach.
Estimated percentage for Task 7: 3.1% Staffing/Fringe Budget (25 Total Hours: Senior Sanitarian/
Beach Program Coordinator, Program Supervisor, Program
Sanitarian)
Task 8 (Contractual Services- Staffing/Fringe, Contractual Services)
Recognizing the importance of keeping up to date on newer technologies, keeping abreast of the latest
findings, as well as networking with fellow beach program coordinators, Oakland County proposes to
send staff to applicable conferences/webinars, such as the Great Lakes Beach Association conference.
We will also contract with other labs to run source tracking on beach samples that have consistently high
E coli results.
Estimated percentages for Task 8: 2.5 % Staffing/Fringe Budget (20 Total Hours: Beach Program
Coordinator, Beach Program Supervisor, Epidemiologist
-100% Contractual Services Budget (Conference/Webinar fees)
Task 9 (Reporting- Staffing/Fringe)
The development and submission of the quarterly status reports and a final report, following EGLE
guidance, will be completed by the Laboratory Supervisor. Draft and final products and deliverables will
be provided, as applicable, to EGLE.
Estimated percentage of for Task 7: 15% Staffing/Fringe Budget (100 Total Hours: Beach Program
Supervisor, Epidemiologist)
17
Note: Providing products and deliverables will include all data collected in both hard copy and electronic
format as requested.
Estimated total hours in proposed Grant for qPCR Methods for Oakland County Beaches= 1163.75
hours
18
Timetable
% of
Time Task #Task Name Ma
y
Ju
n
Ju
l
Au
g
Se
p
Oc
t
No
v
De
c
Ja
n
Fe
b
Ma
r
Ap
r
Ma
y
Ju
n
Ju
l
Au
g
Se
p
8%1 Planning
1.1. QAPP
1.2. GPS
1.3. Deliver Notification Signs
1.4. Create database/forms
1.5. Assign beaches to
students/ create maps
1.6. Update website
1.7. Identify contacts and send
letters
3%2 Training
2.1. Update presentation
2.2. Field exercise
51%3 Sampling
3.1. Surveys
3.2. Weekly samples
3.3 Enter survey info
20.5%4 Laboratory Analysis
3%5
Data Entry and Sample
Review
5.1. Calculate geometric mean
5.2. Update OCHD website
5.3. Update BeachGuard
5.4 Supervisor Review
5.5. Review/data entry/filing
10%6 Follow-Up
1.0%7 Complaint Response
1%8 Contractual Services
3%9 Reporting
100.0%TOTAL for TASKS
2024 2025
Oakland County Beach Monitoring Program 2024/2025 Timetable
19
BUDGET
Grantee / Vendor Name:
Vendor Number:
Project Name:
Grant Given Number:
Contract Date From:7/1/2024 To:12/31/2025
Contact Name:Contact Number:
Contact Email:
Grant Award:
INDIRECT BUDGET BASED ON SALARY AND FRINGE
Total
PROJECT BUDGET
Total
MATCH BUDGET
Total
GRANT BUDGET
Total
-$
70,302.36
Task Subtotal 70,302.36
0%
70,302.36
Percentage
Percentage
0.00%-$
1
2
3
21,000.00$
6,000.00$
7,302.36$
28,000.00$
8,000.00$
4
5
Amount
Contractual
Supplies
Travel
$70,302.36
Fringe
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
Water Resources Division
Great Lakes Beach Monitoring
FINANCIAL STATUS REPORT
Oakland County Health Division
CV0048080 / 007
qPCR Methods for Oakland County Beaches 2024-2025
2024-7242
Bonnie Carter
TASK
Salary
carterbr@oakgov.com
Task Number
Oakland County, Michigan
HEALTH AND HUMAN SERVICES - QPCR METHODS FOR OAKLAND COUNTY BEACHES FROM THE MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES AND ENERGY (EGLE)
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Human Service Grants Health FND11007 CCN1060212 RC615571 PRG134185 GRN-1004425 615000 State Operating Grants $11,951 $46,400 $11,951
Total Revenues $11,951 $46,400 $11,951
E Human Service Grants Health FND11007 CCN1060212 SC750280 PRG134185 GRN-1004425 750000 Laboratory Supplies $11,951 $46,400 $11,951
Total Expenditures $11,951 $46,400 $11,951