Loading...
HomeMy WebLinkAboutResolutions - 2024.08.01 - 41406 AGENDA ITEM: Application to the Department of Health and Human Services for the FY 2025 Child Parent Legal Representation DEPARTMENT: Circuit Court MEETING: Board of Commissioners DATE: Sunday, August 11, 2024 8:08 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4274 _ Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Circuit Court seeks to apply for a grant in the amount of $200,000 from the Michigan Department of Health and Human Services (DHHS), with a grant period from October 1, 2024 through September 30, 2025. The funding will aid the court in retaining and recruiting qualified counsel and enhance the education, training and mentoring of counsel in child protective proceedings. The funding will allow the court a 25% reimbursement on legal services provided by attorneys representing parents and/or children in child protective proceedings where at least one child is placed in out of home placement (foster care). The court intends to use these funds to supplement the cost of legal representation in abuse and neglect cases, increase training for appointed attorneys, and provide additional legal services to parties in child protective proceedings. These services comply with the terms of the grant and increase the court's ability to service youth and families. The grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Chief of Staff at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/1/2024 AGENDA DEADLINE: 08/11/2024 6:00 PM ATTACHMENTS 1. Grant Review Sign-Off (002) 2. CPLR FY25 O.C. 3. Oakland County Addendum A 1 4. CPLR Grant Reporting 5. Program requirements 6. fy24-cplr-user-guide 7. CPLR FY25 O.C. COMMITTEE TRACKING 2024-07-23 Public Health & Safety - Recommend to Board 2024-08-01 Full Board - Adopt Motioned by: Commissioner Yolanda Smith Charles Seconded by: Commissioner Linnie Taylor Yes: David Woodward, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Michael Spisz, Kristen Nelson (3) Passed GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00176 GRANT NAME: FY25 Child Parent Legal Representation (CPLR) Grant FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564 STATUS: Application (Greater than $50,000) DATE: 07/23/2024 Please be advised that the captioned grant materials have completed the internal grant review. The returned comments are below. The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-off and the grant application with related documentation) must be downloaded into Civic Clerk on the upcoming agenda(s) of the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (07/23/2024) Human Resources: Approved by Human Resources. No position impact. – Hailey Matthews (07/18/2024) Risk Management: Approved. No county insurance requirements. – Robert Erlenbeck (07/18/2024) Corporation Counsel: Approved. Corporation Counsel reviewed the provided application documents and found no unresolved legal issues at this time.- Heather Lewis (07/19/2024) Child and Parent Legal Representation - 2025 Facesheet Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 1.Demographic Information a.Demographic Information Name County of Oakland - 6th Judicial Circuit b.Organizational Unit c.Address 1200 N Telegraph Rd d.Address 2 e.City Pontiac State MI Zip 48341-0404 f.Federal ID Number 38-6004876 Reference No.136200362 Unique Entity Id.HZ4EUKDD7A B4 g.Agency's fiscal year (beginning month and day)October-01 h.Agency Type Private, Non-Profit Public 1.Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2.Program / Service Information a.Program / Service Information Name Child and Parent Legal Representation - 2025 b.Is implementing agency same as Demographic Information Yes No c.Implementing Agency Name d.Project Start Date Oct-01-2024 End Date Sep-30-2025 e.Amount of Funds Allocated $300,000.00 Project Cost $1,200,000.00 __________________________________________________________________________ Page: 1 of 12 FOR OFFICE USE ONLY:Version # ______ APP # ______ 3.Certification / Contacts Information a.Project Director Name Remele Penick Title Administrator Mailing Address 1200 N. Telegraph Rd. City Pontiac State MI Zip 48341 Telephone (248) 858-0296 Fax E-mail Address penickr@oakgov.com b.Authorized Official Name Christina Bujak Title Other Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341-0404 Telephone (248) 452-9564 Fax E-mail Address bujakc@oakgov.com c.Financial Officer Name Karrie Jager Title Accountant Mailing Address 2100 Pontiac Lake Rd. City Waterford State MI Zip 48329 Telephone (248) 858-5468 Fax (248) 858-9724 E-mail Address jagerk@oakgov.com d.Authorized Official Name David Woodward Title County Commissioner Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341 Telephone (248) 858-0100 Fax E-mail Address woodwardd@oakgov.com Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 2 of 12 Certifications Certifications for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 4.Assurances and Certifications A. SPECIAL CERTIFICATIONS a By checking this box, the individual or officer certifies that the individual or officer is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Grantee. b By checking this box, the individual or officer certifies that the individual or officer is authorized to sign the agreement on behalf of the responsible governing board, official or Grantee. B. State of Michigan Information Technology Information Security Policy 1.By checking the following boxes, the Grantee acknowledges compliance with State of Michigan Information Technology Information Security Policy* and provides the following assurances: a.The Grantee Project Director will be notified within 24 hours when its users are terminated or transferred or immediately if after an unfriendly separation. b.The Grantee Project Director will annually review and certify user accounts to verify the user’s access is still required and the user is assigned the appropriate permissions. c.The Grantee Project Director will remove user’s access within 48 hours of notification when users are terminated or transferred, or immediately if after an unfriendly separation. d.After 120 days of inactivity, when the user attempts to log into their account they will receive a message stating their account has been deactivated, and the user will have to request the account be reinstated. *Policy available at https://www.michigan.gov/documents/dmb/1340_193162_7.pdf __________________________________________________________________________ Page: 3 of 12 Narrative Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 5.Program Synopsis The focus of the program is to provide legal representation to eligible children and parents in child welfare legal proceedings. To achieve this the court plans to offer programs that attract new council, aid in training young attorneys and offer assistance legal to child and family. Additional legal services such as trainings, education services, and other matters affecting the child will be paid for. Experienced mentor attorneys will be compensated to paid to mentor younger attorneys. In an effort to attract and maintain qualified council, the court will pay a higher rate to attorney services under this grant. 6.Program Target Area Counties project will serve (check all that apply): Alcona Alger Allegan Alpena Antrim Arenac Baraga Barry Bay Benzie Berrien Branch Calhoun Cass Charlevoix Cheboygan Chippewa Clare Clinton Crawford Delta Dickinson Eaton Emmet Genesee Gladwin Gogebic Grand Traverse Gratiot Hillsdale Houghton Huron Ingham Ionia Iosco Iron Isabella Jackson Kalamazoo Kalkaska Kent Keweenaw Lake Lapeer Leelanau Lenawee Livingston Luce Mackinac Macomb Manistee Marquette Mason Mecosta Menominee Midland Missaukee Monroe Montcalm Montmorency Muskegon Newaygo Oakland Oceana Ogemaw Ontonagon Osceola Oscoda Otsego Ottawa Presque Isle Roscommon Saginaw St. Clair St. Joseph Sanilac Schoolcraft Shiawassee Tuscola Van Buren Washtenaw Wayne Wexford Out Wayne __________________________________________________________________________ Page: 4 of 12 Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 5 of 12 Work Plan Work Plan for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 7.Workplan Objective :Billable services submitted for reimbursement within the grant. Activity :The court will compensate attorneys for legal representation for child and/or parents within all abuse and neglect proceedings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Consistency in legal representation. Measurement :1. Number of attorneys on court appointment list. 2. Number of attorneys on court appointment list prior to this grant being implemented. Activity :Provide Ancillary Legal Services to Families. Attorneys will be compensated to represent families in ancillary legal matters that are causing barriers to permanency. Responsible Staff :Juvenile Division Manager, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Ancillary legal matters will be resolved. Measurement :1. Number of cases provided ancillary legal services. 2. Percentage of cases provided ancillary legal services. 3. Types of legal services provided. Activity :Establish an Attorney Mentor Program. Experienced attorneys will mentor newer attorneys through their first few child protective proceedings. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :New attorneys will receive assistance from a mentor. Measurement :1. Number of new attorneys in mentor program. 2. Percentage of new attorneys in mentor program. Activity :Compensate Attorneys to Attend Trainings. Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorneys' skills and lead to faster permanency. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :1. Attorneys will attend court-approved child welfare trainings. 2. Attorneys will find the training helpful to their practice. Measurement :1. Number of attorneys that attended a training. 2. Number of trainings attended. Activity :Compensate Attorneys for out of court advocacy. Attorneys will be compensated to represent clients in out-of-court meetings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Attorneys will attend out of court meetings, resulting in increased client communication. Measurement :1. Number of attorneys that attended out of court meetings. 2. Total number of out of court meetings attended. __________________________________________________________________________ Page: 6 of 12 Budget Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ Line Item Qty Rate Units UOM Total Amount DIRECT EXPENSES Program Expenses 1 Salary & Wages 2 Fringe Benefits 3 Employee Travel and Training 4 Supplies & Materials 5 Subawards – Subrecipient Services 6 Contractual - Professional Services Attorney Services Ancillary Matters Notes : Attorney assistance with ancillary matters Funding for approximately 100 families to cover ancillary legal services estimated at $110 per hour and an avg of 22.5 hours per family.THis is to cover issues related to but not limited to education, housing, medical needs, etc. to aid in permanency and stability for the family. 0.0000 0.000 0.000 250,000.00 250,000.00 Attorney Mentor Notes : Pay approximately $75 per hour to experienced attorneys to serve as mentors to new attorneys assisting in education on juvenile 0.0000 0.000 0.000 20,000.00 20,000.00 ________________________________________________________________________________________________________________ Page: 7 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount matters. Increased Compensation for attorneys Notes : Increased compensation based on fee schedule to attract and retain counsel for qualifying families. Estimate based on approximately 258 cases with average of 3 attorneys per case. 0.0000 0.000 0.000 500,000.00 500,000.00 Increased Trainings for attorneys Notes : Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorney's skills and lead to faster permanency. 0.0000 0.000 0.000 30,000.00 30,000.00 Total for Contractual - Professional Services 800,000.00 800,000.00 7 Communications 8 Grantee Rent Costs 9 Space Costs 10 Capital Expenditures - Equipment & Other 11 Client Assistance - Rent 12 Client Assistance - All Other 13 Other Expense Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES ________________________________________________________________________________________________________________ Page: 8 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount Indirect Costs 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 ________________________________________________________________________________________________________________ Page: 9 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative DIRECT EXPENSES Program Expenses 1 Salary & Wages 0.00 0.00 2 Fringe Benefits 0.00 0.00 3 Employee Travel and Training 0.00 0.00 4 Supplies & Materials 0.00 0.00 5 Subawards – Subrecipient Services 0.00 0.00 6 Contractual - Professional Services 800,000.00 800,000.00 7 Communications 0.00 0.00 8 Grantee Rent Costs 0.00 0.00 9 Space Costs 0.00 0.00 10 Capital Expenditures - Equipment & Other 0.00 0.00 11 Client Assistance - Rent 0.00 0.00 12 Client Assistance - All Other 0.00 0.00 13 Other Expense 0.00 0.00 Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0.00 2 Cost Allocation Plan 0.00 0.00 ________________________________________________________________________________________________________________ Page: 10 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 Source of Funds Category Total Amount Cash Inkind Narrative 1 Source of Funds MDHHS State Agreement 200,000.00 200,000.00 0.00 0.00 Fees and Collections - 1st and 2nd Party 0.00 0.00 0.00 0.00 Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00 Local 600,000.00 0.00 600,000.00 0.00 Non-MDHHS State Agreements 0.00 0.00 0.00 0.00 Federal 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 In-Kind 0.00 0.00 0.00 0.00 Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00 Total Source of Funds 800,000.00 200,000.00 600,000.00 0.00 Totals 800,000.00 200,000.00 600,000.00 0.00 ________________________________________________________________________________________________________________ Page: 11 of 12 Miscellaneous Miscellaneous for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 11.Supporting documentation, if required Attachment Title Attachment __________________________________________________________________________ Page: 12 of 12 Version: Comprehensive 1 MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FY 24/25 AGREEMENT ADDENDUM A 1. This addendum adds the following section to Part I and Renumbers existing 11 Special Certification to 12 and existing 12 Signature Section to 13: Part I 11. Agreement Exceptions and Limitations Notwithstanding any other term or condition in this Agreement including, but not limited to, any provisions related to any services as described in the Annual Action Plan, any Contractor (Oakland County) services provided pursuant to this Agreement, or any limitations upon any Department funding obligations herein, the Parties specifically intend and agree that the Contractor may discontinue, without any penalty or liability whatsoever, any Contractor services or performance obligations under this Agreement when and if it becomes apparent that State or Department funds for any such services will be no longer available. Notwithstanding any other term or condition in this Agreement, the Parties specifically understand and agree that no provision in this Agreement shall operate as a waiver, bar or limitation of any kind, on any legal claim or right the Contractor may have at any time under any Michigan constitutional provision or other legal basis (e.g., any Headlee Amendment limitations) to challenge any State or Department program funding obligations; and, the parties further agree that no term or condition in this Agreement is intended and no such provision shall be argued to state or imply that the Contractor voluntarily assumed or undertook to provide any services as described in the Annual Action Plan, and thereby, waived any rights the Contractor may have had under any legal theory, in law or equity, without regard to whether or not the Contractor continued to perform any services herein after any State or Department funding ends. 2. This addendum modifies the following sections of Part II, General Provisions: Part II I. Responsibilities-Grantee J. Software Compliance. This section will be deleted in its entirety and replaced with the following language: Version: Comprehensive 2 The Michigan Department of Health and Human Services and the County of Oakland will work together to identify and overcome potential data incompatibility problems. III. Assurances A. Compliance with Applicable Laws. This first sentence of this paragraph will be stricken in its entirety and replace with the following language: The Contractor will comply with applicable Federal and State laws, and lawfully enacted administrative rules or regulations, in carrying out the terms of this agreement. M. Health Insurance Portability and Accountability Act. The provisions in this section shall be deleted in their entirety and replaced with the following language: The Grantee agrees that it will comply with the Health Insurance Portability and Accountability Act of 1996, and the lawfully enacted and applicable Regulations promulgated there under. S. Grant Data 1. Grant Data. The Department’s and Grantee’s data (“Grant Data,” which will be treated by the Parties as Confidential Information) includes: (a) the Department’s data, user data, and any other data collected, used, processed, stored, or generated as the result of this Agreement; (b) personally identifiable information (“PII“) collected, used, processed, stored, or generated as the result of this Agreement, including, without limitation, any information that identifies an individual, such as an individual’s social security number or other government-issued identification number, date of birth, address, telephone number, biometric data, mother’s maiden name, email address, credit card information, or an individual’s name in combination with any other of the elements here listed; and, (c) protected health information (“PHI”) collected, used, processed, stored, or generated as the result of this Agreement, which is defined under the Health Insurance Portability and Accountability Act (HIPAA) and its related rules and regulations. 2. Grantee Use of Grant Data. Grantee must: (a) keep and maintain Grant Data, using such degree of care as is Version: Comprehensive 3 appropriate and consistent with its obligations as further described in this Agreement and applicable law to avoid unauthorized access, use, disclosure, or loss; (b) use and disclose Grant Data solely and exclusively for the purpose of providing the activities described in the Statement of Work, such use and disclosure being in accordance with this Agreement, any applicable Statement of Work, and applicable law; (c) keep and maintain Grant Data in the continental United States and (d) not sell, rent, or commercially exploit Grant Data. Grantee's misuse of Grant Data may violate state or federal laws, including but not limited to MCL 752.795. 3. Extraction of Grant Data. Grantee must, within a reasonable timeframe of the Department’s request, provide the Department, an extract of the Grant Data in the format agreed upon by the Department and Grantee. 4. Backup and Recovery of Grant Data. Grantee is responsible for maintaining a backup of Grant Data and for an orderly and timely recovery of such data. 5. Loss or Compromise of Data. In the event of any act, error or omission, negligence, misconduct, or breach on the part of Grantee that compromises or is suspected to compromise the security, confidentiality, or integrity of Grant Data or the physical, technical, administrative, or organizational safeguards put in place by Grantee that relate to the protection of the security, confidentiality, or integrity of Grant Data, Grantee must work with the Department to comply with all applicable laws regarding such an incident. 6. Surrender of Confidential Information upon Termination. Upon termination or expiration of this Contract or a Statement of Work, in whole or in part, each party must upon request, within a reasonable timeframe from the date of termination, return to the other party any and all Confidential Information received from the other party, or created or received by a party on behalf of the other party, which are in such party’s possession, custody, or control. Upon confirmation from the State, of receipt of all data, Grantee must permanently sanitize or destroy the State’s Confidential Information, including Grant Data, from all media including backups using National Security Agency (“NSA”) and/or National Institute of Standards and Technology (“NIST”) (NIST Guide for Media Sanitization 800-88) data sanitization methods or as otherwise instructed by the State. If the State determines that the return of any Confidential Information is Version: Comprehensive 4 not feasible or necessary, Grantee must destroy the Confidential Information as specified above. The Grantee must certify the destruction of Confidential Information (including Grant Data) in writing within 5 Business Days from the date of confirmation from the State. Any requirement on the Grantee’s part to retain data beyond the end of this contract must be authorized by the State. Notwithstanding the language herein, the Grantee shall retain any Confidential Information that it is required to retain by law. T. Data Privacy and Information Security 1. Undertaking by Grantee. Without limiting Grantee’s obligation of confidentiality as further described, Grantee is responsible for establishing and maintaining a data privacy and information security program, including physical, technical, administrative, and organizational safeguards, that is designed to: (a) ensure the security and confidentiality of the Grant Data; (b) protect against any anticipated threats or hazards to the security or integrity of the Grant Data; (c) protect against unauthorized disclosure, access to, or use of the Grant Data; (d) ensure the proper disposal of Grant Data; and (e) ensure that all employees, agents, and subcontractors of Grantee, if any, comply with all of the foregoing. 2. Right of Audit by the State. Without limiting any other audit rights of the Department, the Department has the right to review Grantee’s data privacy and information security program prior to the commencement of the Agreement’s Statement of Work and from time to time during the term of this Agreement. During the providing of the Agreement’s Statement of Work, on an ongoing basis from time to time and without notice, the Department, at its own expense, is entitled to perform, or to have performed, an on-site audit of Grantee’s data privacy and information security program. In lieu of an on-site audit, upon request by the Department, Grantee agrees to complete, within 45 calendar days of receipt, an audit questionnaire provided by the Department regarding Grantee’s data privacy and information security program. 3. Audit Findings. Grantee must implement any reasonable safeguards as identified by the Department or by any audit of Grantee’s data privacy and information security program. Version: Comprehensive 5 X. Liability. Paragraph A. will be deleted in its entirety and replaced with the following language. A. Except as otherwise provided by law neither Party shall be obligated to the other, or indemnify the other for any third party claims, demands, costs, or judgments arising out of activities to be carried out pursuant to the obligations of either party under this Contract, nothing herein shall be construed as a waiver of any governmental immunity for either party or its agencies, or officers and employees as provided by statute or modified by court decisions. ATTACHMENT C PERFORMANCE / PROGRESS REPORT REQUIREMENTS A. The Grantee shall submit the following reports on the following dates: 1. Monthly Financial Status Reports (FSRs) shall be submitted via MDHHS Electronic Grant Award Management System (EGrAMS) with the supporting documentation on a template supplied by the department (see Monthly Reports section below). a. Obligation report-Grantee must provide an estimate of unbilled expenditures for the entire Agreement period. This report is due in September. b. Final FSR-due 30 days following the end of the agreement. The final FSR must be clearly marked as “final”. 2. Monthly Billing Reports shall be submitted using the excel format supplied by the department in EGrAMS attached to the Monthly Financial Status Reports. The form includes all the following: a. Subcontractor/Attorney Roster: i. Subcontractor/Attorney’s first and last name ii. Attorney Michigan Bar Identifier (if applicable) iii. Type of Representation (parent, child, or both) b. Monthly Court Bill Information: i. Grantee Name ii. Billing Month iii. Billing Year iv. Billing Type v. Monthly Number of Children Impacted by Representation vi. Foster Care Penetration Rate vii. Monthly Local Expenses viii. Monthly State Expenses (Reimbursement) ix. Total Program Monthly Expenditures x. Specific Service Provided 1. Salary and Wages 2. Fridge Benefits 3. Employee Travel and Training 4. Supplies & Materials 5. Subaward – Subrecipient Services 6. Contractual – Professional Services 7. Communications 8. Grantee Rent Costs 9. Space Costs 10. Capital Expenditures – Equipment & Other 11. Client Assistance – Rent 12. Client Assistance – All Other 13. Other Expenses xi. Certification statement that all actual costs submitted have been for services provided by appropriately credentialed attorneys that are in receipt of training/research/best practice information mandated by the department that will support delivery of quality legal representation. c. Break Down of Monthly Expenses: i. Subcontractor/Attorney name ii. Billing Unit iii. Unit Rate iv. Total Billed 3. Financial Questionnaire shall be submitted via MDHHS Electronic Grant Award Management System (EGrAMS) within the grant application. The fiscal questionnaire shall be uploaded yearly to EGrAMS agency profile within three months of the start of their agreement. 4. Quarterly Work Plan Evaluation Report shall be submitted via MDHHS Electronic Grant Award Management System (EGrAMS). This report allows the Grantee to track and report on the Program’s progress towards completing the stated Objectives/Activities as outlined in the agreement. The following items should be included in your quarterly work plan: a. Target Audience. b. Completed date. c. Period Summary including data collected to measure the expected outcome(s). d. Evaluation Results. The report is completed quarterly according to the following time frames: January 31st ------------ for the period of October 1st - December 31st April 30th ---------------- for the period of January 1st - March 31st July 31st ----------------- for the period of April 1st - June 30th October 31st -------------for the period of July 1st - September 30th B. Any such other information as specified in the Statement of Work, Attachment A shall be developed and submitted by the Grantee as required by the Contract Manager. C. Reports and information shall be submitted through EGrAMS. Any questions and concerns can be directed to the Contract Manager at: MDHHS-IVE- LRGrant@michigan.gov D. The Contract Manager shall evaluate the reports submitted as described in Attachment C, Items A. and B. for their completeness and adequacy. E. The Grantee shall permit the Department or its designee to visit and to make an evaluation of the project as determined by Contract Manager ATTACHMENT E PROGRAM SPECIFIC REQUIREMENTS Client Eligibility Criteria. All clients must be involved in formal court proceedings where at least one child is placed out of home under the care and supervision of the department. The amounts eligible for reimbursement is determined by the department. Grantee Responsibilities. 1. Credentials. The Grantee shall assure that appropriately credentialed or trained staff under its control, including Grantee employees and/or subcontractors, shall perform functions under this Agreement. Attorneys must possess a law degree from an accredited law school and be licensed to practice law in the State of Michigan by the Michigan Bar Association, with membership in good standing. 2. IV-E Claiming. This grant will provide a penetration rate of 50% for the entire fiscal year. Once the 50% federal reimbursement rate is applied, this will result in a total of 25% reimbursement rate from the counties overall eligible expense. In order to provide this consistent rate, state general funds will be utilized to make up the difference between the 50% and whatever the quarterly IV-E penetration rate is for that given timeframe. a. The department is responsible to determine the title IV-E penetration rate and will apply the appropriate IV-E portion vs. general funds. b. Grantees will be sub-recipients of the department’s Title IV-E Federal Grant. 3. Reimbursement Funds. The grantee must maintain records of all eligible activities/services the reimbursement funds were spent on. If all reimbursement funding is not spent within the grant’s fiscal year, a written plan must be provided within the last quarter’s work plan submitted within EGrAMS, documenting what the plan for spending the remaining funds and an estimated timeframe for when those funds would be spent. 4. Invoice Procedures. Monthly invoices for actual cost expenditures shall be submitted to the department through EGrAMS and on report templates provided. 5. Services to be Delivered: Legal Representation. Activities the Grantee or designated subcontractor/attorney shall perform: a. Provide legal representation to children and/or parents in child protection proceedings where at least one child is placed out of home under the care and supervision of the department. The legal representation will be maintained throughout the court process, including, any appeals if necessary. b. Provide legal representation to children and/or parents in legal proceedings directly related to the remediation of risks potentially causing an out-of-home/foster care placement (e.g., custody, housing/eviction proceedings, etc.) c. Prepare, record, and maintain any/all documentation required for the provision of service to eligible clients. d. Prepare, record, and maintain any/all documentation required to substantiate the actual costs for all units of legal representation and paralegal support services provided under the terms of this Agreement. Unallowable activities/costs: a. Social services to the child and/or parents subject to the foster care episode. b. Legal representation to children and/or parents in child protection proceedings where the children have not yet been removed from their home. 6. Compliance The following documents are incorporated herein by reference to the agreement and are for all purposes an integral and necessary part of the agreement: a. 42 U.S.C. 672(a)(2), also referred to as Part IV-E of the Social Security Act, requires that an agreement exist between the state title IV-E agency and another agency as a mechanism for the other agency to obtain federal IV-E funds in accordance with title IV, Part E, section 472(a)(s) of the Social Security Act. b. Title IV-E Program rules and regulations as contained in the Code of Federal Regulations (CFR) including the title IV-E policy clarifications on the U.S. Department of Health and Human Services, Children's Bureau website and MDHHS policies contained in Michigan’s Title IV-E State Plan, including any revisions during the term of this agreement. c. Circular A-87, Circular A-133; 45CFR 1356.60 d. Social Security Act, 42 USC 670 et seq., and the Michigan Juvenile Code, MCL 712A.1 et seq. e. All current and any revised policies and procedures related to the services of this Agreement issued by the department during the time of the Agreement. Payments to The Grantee. In accordance with the requirements found in Circular A-87, 45 CFR 1356.60, policy clarifications located on the U.S. Department of Health and Human Services, Children's Bureau website and as further detailed in this agreement, MDHHS agrees to reimburse The Grantee 100% of the federal dollar share for the following: foster care administrative claims for eligible legal representation costs for children and parents involved in foster care out of home cases. This percentage may be changed by written amendment signed by both MDHHS and the Grantee. MDHHS agrees to reimburse The Grantee quarterly provided there is sufficient title IV-E grant award authority against which to process presented claims. To be eligible for reimbursement, all costs must be reasonable, allowable, in compliance with the incorporated documents listed in Article II and properly allocated for support of the foster care program. All claims under this grant can only be made for the period this grant is in effect. MDHHS shall reimburse The Grantee only for actual allowable costs. MDHHS and the Grantee have developed the invoice procedures contained herein. Reimbursement of Unallowable Expenditures. If unallowable expenditures are discovered through any means, The Grantee agrees to reimburse MDHHS immediately and fully for any unallowable expenditure. MDHHS reserves the right to terminate this grant should the Grantee fail to reimburse MDHHS immediately and fully for each unallowable expenditure. The Grantee agrees to accept full financial responsibility for all audit exceptions and disallowances to their title IV-E claims. If the Grantee fails to reimburse MDHHS for ineligible claims as detailed above, MDHHS shall withhold funds from any program in which The Grantee participates and receives funding from MDHHS in an amount necessary to satisfy the delinquent title IV-E recoupment obligations being owed by The Grantee. The Grantee must reimburse MDHHS for all payments made related to ineligible claims within 90 calendar days after such ineligible claims are discovered. Separate Accounting Requirement. The Grantee agrees to account separately and individually for the receipt and expenditure of all title IV-E funds reimbursed. Child and Parent Legal Representation (CPLR) Grant FY 2024 User Guide MDHHS Program MDHHS EGrAMS Email: MDHHS-IVE-LRGrant@michigan.gov Tel: 517-284-2997 Email: MDHHS-EGrAMS-HELP@michigan.gov Tel: 517-335-3359 2 TABLE OF CONTENTS What is New ____________________________________________________ 3 Changes made for FY24: ___________________________________________________ 3 Grant Timeline: ___________________________________________________________ 3 Brief Description ________________________________________________ 4 Program Summary: _______________________________________________________ 4 Application Process: Intent to Apply _________________________________ 6 Application Process: EGrAMS ______________________________________ 7 Program Assignments within EGrAMS: ________________________________________ 7 Narrative: _______________________________________________________________ 7 Work Plan: ______________________________________________________________ 8 Budget: ________________________________________________________________ 12 Submitting Grant Application for Approval _____________________________________ 13 Ongoing Reporting Requirements __________________________________ 14 Completion of Monthly Billing Spreadsheet: ___________________________________ 14 Monthly Number of Children Impacted by Representation: (IV-E Requirement) ________ 16 Completion of Financial Status Report (FSR) in EGrAMS: ________________________ 17 Fiscal Questionnaire: _____________________________________________________ 17 Quarterly Work Plan Report: _______________________________________________ 17 Amendment Process ____________________________________________ 19 Changes That May be Necessary: ___________________________________________ 19 Steps to Complete an Amendment: __________________________________________ 19 Glossary ______________________________________________________ 20 Additional Resources ____________________________________________ 21 3 WHAT IS NEW Changes made for FY24: • Clarifying what enhanced legal service was provided within the work plan report. • No longer require how reimbursement funds are spent. • Changed work plan requirements. • Clarified work plan review layout. • Added a Glossary section. • Added a Grant Timeline. Grant Timeline: Intent to Apply The Intent to apply is emailed out around January/February prior to the fiscal year starting. This is completed on a spreadsheet outside of the EGrAMS system. User Profile Each grantee should ensure a minimum of 3 people have user profiles within EGrAMS. If someone does not have a user profile, one should be created. Complete Application Around June/July prior to the fiscal year starting, the application will be available within EGrAMS to complete and submit. Monthly FSRs Financial Status Reports (FSRs) are due on a monthly basis and should be submitted within EGrAMS along with the required monthly billing spreadsheet that is provided by program office. Work Plan Reviews Quarterly Work Plan Reviews are required to be completed with the EGrAMS system utilizing the layout provided within the CPLR FY24 User Guide. All required data should be provided. Obligation Report During the last quarter of the fiscal year, this report is required to estimate the remaining expenditure for the final agreement period. Final FSR When submitting September’s FSR, the report can be submitted multiple times. To close out the grant, the last FSR must have the listed type: Final. Intent to Apply User Profile Application Monthly FSRs Work Plan Reviews Obligation Report Final FSR 4 BRIEF DESCRIPTION The Child and Parent Legal Representation Grant (CPLR) is a federal passthrough of title IV- E funds, managed by the Michigan Department of Health and Human Services (MDHHS), offered to all circuit courts and tribes in Michigan. The grant will allow MDHHS to make a title IV-E reimbursement claim at the rate of 50% for legal services provided by attorneys representing parents and/or children in child protective proceedings where at least one child is placed in out of home placement (foster care). The department will determine the type and amount of eligible expenditures based on federal guidance from the Children’s Bureau and will provide the court the applicable title IV -E funds. The grant period is October 1 through September 30 each year. Program Summary: • Purpose o To enhance legal representation for children and families in child protective proceedings. Courts will be able to claim for eligible expenses related to representing children and/or parents within the abuse and neglect eligible population. • Eligibility o Attorney fees that are connected to a client involved in formal court proceedings where at least one child is placed out of the home under the care and supervision of the department is eligible under this grant. • Grant Penetration Rate o The IV-E Penetration rate is determined by the amount of IV-E eligible youth that are in the eligible population. o Utilizing the penetration rate in the monthly billing eliminates the need for grantees to sort out invoices based on IV-E eligibility and allows bills to be submitted for all eligible youth (see above), despite their funding source. o Due to the statewide IV-E penetration rate being close to 30%, MDHHS has agreed to allow for state general funds (GF) to be used so that all grantees can have a consistent 50% grant penetration rate for the entire FY24. ▪ For example, if the IV-E penetration rate is 30%, general funds will support the remaining 20% to reach the 50% grant penetration rate. o The title IV-E reimbursement rate is 50% for title IV-E eligible cases. With the grant penetration rate being 50% as well, this leads to an overall 25% reimbursement rate. 5 • Enhanced Legal Service Requirement: o It is required that an enhanced legal service is provided, and it is one that the grantee was not provided prior to this grant. o The type of enhancement provided must be indicated within the Work Plan of the grant. • Reimbursable Court Funded Legal Representation Expenses: o Court-funded legal representation expenses that can be billed to the CPLR grant for title IV-E reimbursement include: (1) Attorney costs for in court legal representation. (2) Attorney costs for attendance at court-approved child welfare training. (3) Attorney costs for ancillary legal services provided to remove barriers to permanency. (4) Costs associated with an Attorney Mentor Program. (5) Attorney costs for out of court legal representation. • Example of Program Monthly Expense Billing Calculation: o A court spends $10,000 in July on parent and child legal representation costs in child protective proceedings. o The agreed grant penetration rate for FY24 is 50% o The federal IV-E reimbursement rate is 50%. o Reimbursement Amount = Total program monthly expense multiplied by the monthly grant penetration rate (50%) multiplied by 50% federal IV-E reimbursement rate. ▪ ($10,000 x 50%) x 50% = $2,500. The grantee would receive $2,500 in total reimbursement (between federal IV-E and state general funds). • Grantees will be sub-recipients of the department’s title IV-E federal grant. 6 APPLICATION PROCESS: INTENT TO APPLY 1. Complete the Intent to Apply spreadsheet and turn it in to the MDHHS-IVE- LRGrant@michigan.gov mailbox. Note: The total cost estimates should be entered into the intent to apply request. If during the grant cycle the court needs to increase their total project cost, an amendment can be made at that time. Amendment approvals are not guaranteed. 2. MDHHS will provide the court’s total approved amount of anticipated federal funding, including the breakdown of the amount eligible for reimbursement and the local amounts that must be spent. 3. The MDHHS Bureau of Grants and Purchasing (BGP) will register all applicants into EGrAMS. Once registered, a notification will be sent to the identified contact person to submit the grant application through EGrAMS. TIP: Recorded Webinar link for completing an application within EGrAMS: https://youtu.be/i4qUOexVWA8 7 APPLICATION PROCESS: EGRAMS Program Assignments within EGrAMS: • Project Director: This user is responsible for activating other users’ profiles and assigning other users to work on the grant program, including applications and reports. • Authorized Official: This user is responsible to submit grant applications and sign contracts with official authority of the court. • Financial Officer: This user is responsible for submitting financial status reports (FSR) and requests for reimbursement. Note: The following program assignments are required within EGrAMS and must be held by different individuals. 1. Individuals taking on the roles above must first create a user profile in EGrAMS if they do not already have one. 2. Once the individual serving as project director has created their profile, they must contact the EGrAMS help desk at MDHHS-EGrAMS-HELP@michigan.gov to request assignment as project director for their agency (court) for the CPLR grant program. 3. The project director is then able to assign the other users for your agency: • Log into EGrAMS at http://egrams-mi.com/mdhhs and go to menus Grantee > Project Director > Assign Agency Users. Note: Your agency should complete all sections of the application; users assigned to any of the key roles named above may work on the application by logging in at http://egrams- mi.com/mdhhs and setting menus to Grantee > Grant Application > Enter Grant Application. Narrative: • Program Synopsis: Enter a short narrative describing what the court plans to do to improve legal representation for children and/or parents in child protective proceedings with the grant funding. • Target Population: Choose the court of jurisdiction. 8 Work Plan: Grantees are required to complete a work plan within their application. The work plan outlines the eligible legal representation services (called activities) that will be provided through this grant. There are five allowable services/activities available to be submitted within the financial status report (FSR) for reimbursement. Any allowable service(s) submitted within the monthly FSR must be included as an activity in the work plan. Each activity selected will be evaluated by the grantee quarterly through a work plan review in EGrAMS based on the data methods provided in Objective 1 examples below. The data collected, if implemented at the beginning of the process, should simplify the measurement and reporting requirements. Other data collection methods are acceptable in addition to what is being requested. As part of the grant agreement, the court must demonstrate what type of enhancement (s) are being provided through legal representation that were not offered prior to this grant. This may be as simple as increasing attorney fees to maintain or attract new attorneys on the roster, provide reimbursement for services not previously allowed, or creating a mentorship program to help support new attorneys within the abuse and neglect po pulation. The enhanced service provided must be indicated in the work plan to ensure this requirement is met. Objective 1: Billable services submitted for reimbursement within the grant. (Required) • Available Activities: The below is a list of allowable activities. A minimum of one activity is required. Activity Does this qualify as an Enhanced Service? Activity 1 Compensation for attorneys to obtain or maintain high quality attorneys. This is considered an enhanced service if an increase in rate of pay was provided. Activity 2 Compensating attorneys to attend training This is considered an enhanced service if there was a pay increase to the rate of reimbursement OR if this was not a paid service prior to this grant. Activity 3 Compensating attorneys to represent families in ancillary legal matters that are causing barriers to permanency. This is considered an enhanced service if there was a pay increase to the rate of reimbursement OR if this was not a paid service prior to this grant. Activity 4 Establishing an attorney mentor program to assist newer attorneys. This is considered an enhanced service if there was a pay increase to the rate of reimbursement OR if this was not a paid service prior to this grant. Activity 5 Compensating attorneys to attend out of court client meetings. This is considered an enhanced service if there was a pay increase to the rate of reimbursement OR if this was not a paid service prior to this grant. 9 Objective 1 Examples: (Most of the language below can be copied directly into the work plan section of the application). Activity 1: Attorney Compensation Activities: The court will compensate attorneys with the CPLR grant funding to obtain or maintain high quality attorneys. • If this is an enhanced service, indicate how the service was enhanced in this section compared to prior to the county’s participation in this grant. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: Consistency in legal representation. Measurement: 1. Number of attorneys on court appointment list. 2. Number of attorneys on court appointment list prior to this grant being implemented within your court. Activity 2: Compensate Attorneys to Attend Training Activities: Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorneys' skills and lead to faster permanency. • If this is an enhanced service, indicate how the service was enhanced in this section compared to prior to the county’s participation in this grant. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: 1. Attorneys will attend court-approved child welfare trainings. 2. Attorneys will find the training helpful to their practice. Measurement: 1. Number of attorneys that attended a training. 2. Percentage of attorneys that attended a training. 3. Percentage of attorneys that found the training helpful. Needed? How does the court know if they found it helpful? 10 Activity 3: Provide Ancillary Legal Services to Families Activities: Attorneys will be compensated to represent families in ancillary legal matters that are causing barriers to permanency. • If this is an enhanced service, indicate how the service was enhanced in this section compared to prior to the county’s participation in this grant. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: Ancillary legal matters will be resolved. Measurement: 1. Number of cases provided ancillary legal services. 2. Percentage of cases provided ancillary legal services. 3. Types of legal services provided. Activity 4: Establish an Attorney Mentor Program Activities: Experienced attorneys will mentor newer attorneys through their first few child protective proceedings. • If this is an enhanced service, indicate how the service was enhanced in this section compared to prior to the county’s participation in this grant. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: New attorneys will receive assistance from a mentor. Measurement: 1. Number of new attorneys in mentor program. 2. Percentage of new attorneys in mentor program. Activity 5: Compensate Attorneys for Out of Court Advocacy Activities: Attorneys will be compensated to represent clients in out-of- court meetings. • If this is an enhanced service, indicate how the service was enhanced in this section compared to prior to the county’s participation in this grant. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: Attorneys will attend out of court meetings, resulting in increased client communication. Measurement: 1. Number of attorneys that attended out of court meetings. 2. Total number of out of court meetings attended. 11 Objective 2: Enhanced Service ➢ This objective is only required if the enhanced legal service being provided is not listed in one of the activities above. This must outline what service is being provided to improve representation for children and parents in the abuse and neglect population. Objective 1: Enhanced Service Activities: Indicate what new service/activity is being provided to enhance legal representation. Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: How will the activity/service improve legal representation for children and parents? Measurement: How will you measure the impact of this activity/service on the targeted population? Objective 3: Services Provided by the Grant Reimbursement Funds. (Optional) ➢ This is an optional section for those who are utilizing reimbursement funds to support additional services for the abuse and neglect population. This does not have a required layout but provides a space to report the good work being done because of this grant, if applicable. Objective 3: Services Provided by the Grant Reimbursement Funds. Activities: What service(s) are being provided by the reimbursement funds of this grant to enhance legal representation provided to children and parents in the abuse and neglect system? Responsible Staff: Which staff will be responsible for carrying out this activity? Please choose a job role, not a specific name. From/To Date: 10/01/2023 to 09/30/2024. Expected Outcome: (optional) How will the activity/service improve the legal representation provided to children and/or parents within the abuse and neglect system? What will the impact of this activity/service be on the targeted population? Measurement: (optional) How will you measure the impact of this activity/service on the targeted population? 12 Budget: • Budget Details. The budget details the costs of title IV-E eligible legal representation of children and parents in child protective proceedings covered by this grant. The budget may not include planned expenditures that are not title IV -E eligible. o Attorney Billing: ▪ Listing Attorney Fees: • Salary and Wages: Attorneys employed by the grantee directly. • Contractual-Subcontractor: A contract with a firm or an individual attorney. • Other Expenses—Legal Fees: Individual attorneys, pool/panel/etc. ▪ Example Budget Breakdown Scenarios: ➢ Scenario 1: The court has contracted with one firm for multiple attorneys. Budget Breakdown: The court should enter the contractor’s information – agency information only, not specific attorney names – in the contractor section of the application. If the contract with the attorneys/law firm is $50,000 or higher, attach a brief statement of work indicating the services provided in that subcontract. ➢ Scenario 2: The court has contracted with more than one firm for attorney services. Budget Breakdown: The court should list each firm’s information – agency information only, not specific attorney names – in the contractor section of the application. If any subcontract is $50,000 or higher, attach a brief statement of work indicating the services provided in that subcontract. ➢ Scenario 3: The court has contracted with individual attorneys. Budget Breakdown: List those attorneys by name in the contractor section of the budget. If any subcontract is $50,000 or higher, attach a brief statement of work indicating the services provided in that subcontract. ➢ Scenario 4: The court has agreements (not a contract) with individual attorneys, not through a firm or business entity. Budget Breakdown: List those attorneys by name in the Other Expenses section of the budget. The courts can select Other as the category. ➢ Scenario 5: The court has attorneys on staff. Budget Breakdown: Those attorneys should be listed in the Salary & Wage section of the budget by name. Note: A list of your attorneys and/or contracted firm(s) should be uploaded into your Grant Application in EGrAMS . o All other expenses should be listed under Other Expenses such as for travel, training cost, etc. The other categories are intended to be utilized for those that are direct employees of the grantee. 13 • Source of Funds: o Total Project Cost: Total Project Cost is the amount the court expects to spend on legal representation costs during the period of the gr ant, which includes the local total and the state total. o Local Total: The Local Total is the amount of court funding budgeted for parent and child legal representation in child protective proceedings. o State Total: The State Total is an estimate of the court’s title IV -E reimbursement through this grant. The estimated amount is calculated by multiplying the Total Project Cost x the statewide title IV-E penetration rate x 50%. Example: The court spends $5,000 during the month of October. This amount is submitted for reimbursement within EGrAMS. The amount that will be reimbursed from the grant to be reinvested in one of the seven strategies above to enhance legal representation to children and parents would be $1,250 (($5000 x 50%) x 50%), which is entered into the state amount. That would leave $3,750 to be entered as the local total. Submitting Grant Application for Approval • Once the application is complete in EGrAMS, the authorized official must submit the application by logging in at http://egrams-mi.com/mdhhs, then going to menus Grantee > Grant Application > Grant Application Preview. • There are multiple levels of approval before the final grant application can be signed and finalized. An email will be sent to the authorized official once it is ready for signature. 14 ONGOING REPORTING REQUIREMENTS Grantees are required to complete a Monthly billing spreadsheet which will be attached to the Financial Status Report (FSR) each month in EGrAMS. In addition, grantees are required to complete a quarterly work plan report. Completion of Monthly Billing Spreadsheet: The Monthly Billing Spreadsheet must be completed each month with the following tabs: o Roster Tab: This can be completed with the full roster of attorneys even if billing does not include some attorneys in that specific month. Note: This roster is used to prefill names into the Break Down of Monthly Expenses tab. o Monthly Court Bill Tab: ▪ Only the following sections need to be completed: ➢ Grantee Name. ➢ Billing Month. ➢ Fiscal Year. ➢ Billing Type. ➢ Monthly Number of Children Impacted by Representation. ➢ FC Penetration Rate. For FY24, it will be a flat 50% Note: The tabs highlighted in blue in the application are pre-set with formulas based on what is entered in other areas of this report and should NOT be manually entered. 15 o Break Down of Monthly Expenses Tab: ▪ Subcontractor/Attorney First and Last Name: Use the drop-down list provided from your roster tab. ▪ Services Provided: Use the drop-down list of categories that are allowable categories within EGrAMS. ▪ Billing Unit: This must be listed as a number. If it is a flat rate, enter in 1. ▪ Unit Rate: Amount per billing unit. ▪ Total Billed: This is auto calculated based on the billing unit x unit rate. ➢ Example 1: Flat Rate Billing (often contractual expenses) • Billing Unit: 1 • Unit Rate: Amount billed for the month (e.g., $325). • Total Billing: Auto-calculated - Do Not Fill (e.g., Total $325). ➢ Example 2: Hourly Rate • Billing Unit: The number of hours billed for the month (e.g., 5.25). • Unit rate: Amount total billed per hour (e.g., $75). • Total Billing: Auto-calculated - Do Not Fill (e.g., Total $393.75). ➢ Example 3: Mileage Rate • Billing Unit: Number of miles billed for the month (e.g., 75). • Unit rate: Amount total billed per hour (e.g., .65/mile). • Total Billing: Auto-calculated - Do Not Fill (e.g., Total $48.75). Note: In order to bill for any of the services provided, the original grant application must include funds in that line item. For example, if billing for a contract rate, your original grant budget details must include a dollar amount within the contractual line item. A budget amendment may be requested to include funds in that line item, if needed. 16 Monthly Number of Children Impacted by Representation: (IV-E Requirement) The obligation to report on the monthly number of children impacted by the child and parent legal representation grant is required when requesting reimbursement of title IV -E funds. The requirement is to report on the average monthly number of children on whose behalf title IV-E foster care independent legal representation (child or parent) administrative costs were incurred. Care must be taken to ensure that children are not counted multiple times in a month. • Child: Count each child included in this month’s billing; this is an unduplicated child count each month. • Parent: For each parent that was included in this month’s billing, count each of the parent’s children that were in care during the current billing month. This is an unduplicated child count each month even if multiple parents have representation. o Parent Example: An attorney represented a parent who has three children in foster care. Count three for the number of children impacted by representation for that parent. • Both Parent and Child: If both the child and parent were included in this month’s billing, count that as one. o Both Example: During the billing month, attorneys billed for both the parents and three children on one case. The total number of children impacted would be three. Additional scenarios for counting the number of monthly children impac ted. • Scenario 1: The court has a contract with an attorney who is paid a monthly stipend to represent five children. Because the contract includes all five children, five would be the number reported even if the attorney did not directly work on that child’s case during the month. The monthly contract made the attorney available to the child for the month which is what brings them into the monthly count. o Example: The attorney represents two families, one with three children and another with two children, but is paid a flat rate for the month to be available for all five children. During May, the family with three children has direct contact with the attorney but because of the monthly flat rate (as opposed to an hourly charge) the monthly report would be five children. • Scenario 2: The court contracts with an attorney to represent a single family and pays based on the number of hours billed during the month. Because the funds paid are specific to a specific case, the number of children counted would only be those who were included in that month’s bill. o Example: The attorney represents five children from two different families. During May only one family with three children is included in the monthly billing so the monthly report would be three children. 17 Completion of Financial Status Report (FSR) in EGrAMS: • The FSR is a type of progress report in EGrAMS that courts must submit monthly. The FSR is used to submit monthly billing requests in order to receive reimbursement. • The information entered on the Monthly Billing Spreadsheet is utilized to complete the FSR in EGrAMS. o The local and state amounts must reflect what is in the spreadsheet. o The completed Monthly Billing Spreadsheet must be attached to a program expense in the corresponding month’s FSR within the Expenditure tab. Note: The completed spreadsheet, not screenshots, are to be uploaded into EGrAMS. Fiscal Questionnaire: • The fiscal questionnaire should be uploaded yearly into the Agency EGrAMS profile by December of the current fiscal year. • This can be accessed by going through EGrAMS and selecting: Grantee > Agency > Grantee Agency and click on the Go button. 1. Change the mode from “review” to “change: 2. Select the Find button. 3. Select the Attachments tab and click on the “type” lookup icon. 4. Select the Attachment type: FYXXFRQ-Fiscal Year 20XX Fiscal Review Questionnaire. 5. Then select the browse button to upload the document that is needed to be uploaded. 6. Select OK to save the document. Quarterly Work Plan Report: • The initial Work Plan created during the grant application process will help guide the details listed within the quarterly Work Plan Report. • The quarterly Work Plan Report provides feedback regarding the quality of services being provided to parents and children served by the grant. Example Layout: 18 • The following areas are required to be completed each quarter for each activity listed in the work plan under Objective 1. o Target Audience: Who is this activity affecting? o Completed/Completed date: (check box): Mark Complete only when the activity has been completed for the entire grant period and will not be worked on later. o Period Summary: Include the below detail based on the activity answering: Activity Details entered into Period Summary Activity 1 Compensation for attorneys to obtain or maintain high quality attorneys • Number of attorneys on court appointment list for this Quarter of review. • Number of attorneys on previous year(s) roaster Activity 2 Compensating attorneys to attend training • Number and percentage of attorneys that attended a training. • Percentage of attorneys that found the training helpful. Activity 3 Compensating attorneys to represent families in ancillary legal matters that are causing barriers to permanency • Number of cases provided ancillary legal services. • Percentage of cases provided ancillary legal services. • Types of legal services provided. Activity 4 Establishing an attorney mentor program to assist newer attorneys • Number of new attorneys in mentor program. • Percentage of new attorneys in mentor program. Activity 5 Compensating attorneys to attend out of court client meetings • Number of attorneys that attended out of court meetings. • Percentage of attorneys that attended out of court meetings. • Total number of out of court meetings attended. o Evaluation Results: The evaluation results section is where a narrative of the progress during this quarter should be listed. This includes any issues that were presented during the quarter, any additional details that is worth noting, etc. Tip: Monthly Financial Status Report (FSR) must be completed and sent for approval by the end of the following month to ensure timely reimbursement. 19 AMENDMENT PROCESS Changes That May be Necessary: • Budget edits, including moving funds from one line to another or requesting an increase to the budget. • Edits to the list of attorneys in the agreement. • Adjustments to the Work Plan. Steps to Complete an Amendment: 1. Consult with MDHHS Program Office analyst to determine if an amendment is needed by sending an emailing to MDHHS-IVE-LRGrant@michigan.gov. 2. If an amendment is needed, MDHHS Program Office will send a request to the EGrAMS Office, which requires approval from both the Grants Program Manager and the MDHHS Budget Office. 3. If approved, EGrAMS staff will open the agreement for corrections. a. The authorized official will receive an email through EGrAMS indicating that the agreement is available for amendment, the timeframe for amendment completion, and any specific instructions necessary to complete the amendment. 4. Once the necessary amendments are made within the original grant application layout, the application must be sent for approval through EGrAMS, the same process as for approving the original application. Tip: FSRs cannot be submitted while a budget is being amended. Once the amendment is approved, FSR submissions can resume. 20 GLOSSARY Amendment: A minor change or addition to the grant, such as changing funds from one budget line to another or to increase or decrease grant agreement amount. EGrAMS: Electronic Grant Administration and Management System. This is the software utilized by MDHHS to implement its outgoing grant agreements. Eligible Services: The services allowed for reimbursement under this grant. These are all the services that are allowed to be submitted within the monthly billing report (FSR in EGrAMS). Enhanced Services: Any approved services (including rate increases) that were not previously provided prior to participating in the CPLR grant. Financial Status Report (FSR): The FSR is a standardized format for reporting expenditures and the source of funds related to the grant program. General Funds (GF): General funds are funds provided by MDHHS. Grant Penetration Rate: The grant penetration rate is the rate utilized to determine the amount eligible for reimbursement with this grant. This rate is set at 50% for FY24. State general funds (GF) covers the difference between the IV -E penetration rate and the 50% grant penetration rate. IV-E Penetration Rate: This is the percentage of IV-E funded youth that are in the eligible population. IV-E Reimbursement Claim Rate: The IV-E reimbursement claim rate is 50%. This rate is used to determine how much of the expenditures are eligible for reimbursement, after the grant penetration rate has been applied. Monthly Billing Report: The monthly billing report is a spreadsheet provided by the program office which is used to combine all invoices/billing statements for the month recordin g. This should be completed and uploaded each month into the Financial Status Report (FSR) within EGrAMS. Work Plan: The work plan is a required section within the grant application where grantees can list out the objectives that are being set for this grant, including activities utilized to reach those objectives, who would be responsible to complete those activities, estimated timeframe to complete them, as well as expected outcomes and data measurements. 21 ADDITIONAL RESOURCES EGrAMS Screen Help Documents: These documents can be found on the main sign in page for EGrAMS under: About EGrAMS→ Screen Help Documents → NEW EGrAMS Training Videos. • Getting Started in EGrAMS: This training is ideal for users new to the system and who are in the process of setting up a profile, or for project directors who are in charge of setting up other users in EGrAMS - https://vimeo.com/533846635. • Completing an Application or Amendment in EGrAMS: This module will help anyone who is new to or wants a refresher on entering applications and amendments into EGrAMS. It includes the submission process, MDHHS approval process, and final signatures - https://vimeo.com/534169455. • Completing Reports in EGrAMS: This training is for grantee users whose grants require them to submit reports in EGrAMS. It covers all types of reports, how to complete them, their deadlines, and the approval process involved with each - https://vimeo.com/534183227. • Project-Based Agreement Training: Project-based agreements are those which have multiple grant projects associated with them, including the Master Agreement, Comprehensive Agreement with the Local Health Departments, Comprehensive Services for Behavioral Health (CBH), and a handful of other programs. This training covers the unique aspects of how project director’s assign users, application/amendment details, and other processes distinct to Project based agreements - https://vimeo.com/534170588. For questions related to the EGrAMS system or for technical support, please reach out to the EGrAMS helpdesk at: MDHHS-EGrAMS-HELP@michigan.gov or 517-335-3359 For program specific questions including technical support with the Monthly Billing Spreadsheet, please email: MDHHS-IVE-LRGrant@michigan.gov Child and Parent Legal Representation - 2025 Facesheet Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 1.Demographic Information a.Demographic Information Name County of Oakland - 6th Judicial Circuit b.Organizational Unit c.Address 1200 N Telegraph Rd d.Address 2 e.City Pontiac State MI Zip 48341-0404 f.Federal ID Number 38-6004876 Reference No.136200362 Unique Entity Id.HZ4EUKDD7A B4 g.Agency's fiscal year (beginning month and day)October-01 h.Agency Type Private, Non-Profit Public 1.Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2.Program / Service Information a.Program / Service Information Name Child and Parent Legal Representation - 2025 b.Is implementing agency same as Demographic Information Yes No c.Implementing Agency Name d.Project Start Date Oct-01-2024 End Date Sep-30-2025 e.Amount of Funds Allocated $300,000.00 Project Cost $1,200,000.00 __________________________________________________________________________ Page: 1 of 12 FOR OFFICE USE ONLY:Version # ______ APP # ______ 3.Certification / Contacts Information a.Project Director Name Remele Penick Title Administrator Mailing Address 1200 N. Telegraph Rd. City Pontiac State MI Zip 48341 Telephone (248) 858-0296 Fax E-mail Address penickr@oakgov.com b.Authorized Official Name Christina Bujak Title Other Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341-0404 Telephone (248) 452-9564 Fax E-mail Address bujakc@oakgov.com c.Financial Officer Name Karrie Jager Title Accountant Mailing Address 2100 Pontiac Lake Rd. City Waterford State MI Zip 48329 Telephone (248) 858-5468 Fax (248) 858-9724 E-mail Address jagerk@oakgov.com d.Authorized Official Name David Woodward Title County Commissioner Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341 Telephone (248) 858-0100 Fax E-mail Address woodwardd@oakgov.com Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 2 of 12 Certifications Certifications for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 4.Assurances and Certifications A. SPECIAL CERTIFICATIONS a By checking this box, the individual or officer certifies that the individual or officer is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Grantee. b By checking this box, the individual or officer certifies that the individual or officer is authorized to sign the agreement on behalf of the responsible governing board, official or Grantee. B. State of Michigan Information Technology Information Security Policy 1.By checking the following boxes, the Grantee acknowledges compliance with State of Michigan Information Technology Information Security Policy* and provides the following assurances: a.The Grantee Project Director will be notified within 24 hours when its users are terminated or transferred or immediately if after an unfriendly separation. b.The Grantee Project Director will annually review and certify user accounts to verify the user’s access is still required and the user is assigned the appropriate permissions. c.The Grantee Project Director will remove user’s access within 48 hours of notification when users are terminated or transferred, or immediately if after an unfriendly separation. d.After 120 days of inactivity, when the user attempts to log into their account they will receive a message stating their account has been deactivated, and the user will have to request the account be reinstated. *Policy available at https://www.michigan.gov/documents/dmb/1340_193162_7.pdf __________________________________________________________________________ Page: 3 of 12 Narrative Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 5.Program Synopsis The focus of the program is to provide legal representation to eligible children and parents in child welfare legal proceedings. To achieve this the court plans to offer programs that attract new council, aid in training young attorneys and offer assistance legal to child and family. Additional legal services such as trainings, education services, and other matters affecting the child will be paid for. Experienced mentor attorneys will be compensated to paid to mentor younger attorneys. In an effort to attract and maintain qualified council, the court will pay a higher rate to attorney services under this grant. 6.Program Target Area Counties project will serve (check all that apply): Alcona Alger Allegan Alpena Antrim Arenac Baraga Barry Bay Benzie Berrien Branch Calhoun Cass Charlevoix Cheboygan Chippewa Clare Clinton Crawford Delta Dickinson Eaton Emmet Genesee Gladwin Gogebic Grand Traverse Gratiot Hillsdale Houghton Huron Ingham Ionia Iosco Iron Isabella Jackson Kalamazoo Kalkaska Kent Keweenaw Lake Lapeer Leelanau Lenawee Livingston Luce Mackinac Macomb Manistee Marquette Mason Mecosta Menominee Midland Missaukee Monroe Montcalm Montmorency Muskegon Newaygo Oakland Oceana Ogemaw Ontonagon Osceola Oscoda Otsego Ottawa Presque Isle Roscommon Saginaw St. Clair St. Joseph Sanilac Schoolcraft Shiawassee Tuscola Van Buren Washtenaw Wayne Wexford Out Wayne __________________________________________________________________________ Page: 4 of 12 Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 5 of 12 Work Plan Work Plan for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 7.Workplan Objective :Billable services submitted for reimbursement within the grant. Activity :The court will compensate attorneys for legal representation for child and/or parents within all abuse and neglect proceedings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Consistency in legal representation. Measurement :1. Number of attorneys on court appointment list. 2. Number of attorneys on court appointment list prior to this grant being implemented. Activity :Provide Ancillary Legal Services to Families. Attorneys will be compensated to represent families in ancillary legal matters that are causing barriers to permanency. Responsible Staff :Juvenile Division Manager, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Ancillary legal matters will be resolved. Measurement :1. Number of cases provided ancillary legal services. 2. Percentage of cases provided ancillary legal services. 3. Types of legal services provided. Activity :Establish an Attorney Mentor Program. Experienced attorneys will mentor newer attorneys through their first few child protective proceedings. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :New attorneys will receive assistance from a mentor. Measurement :1. Number of new attorneys in mentor program. 2. Percentage of new attorneys in mentor program. Activity :Compensate Attorneys to Attend Trainings. Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorneys' skills and lead to faster permanency. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :1. Attorneys will attend court-approved child welfare trainings. 2. Attorneys will find the training helpful to their practice. Measurement :1. Number of attorneys that attended a training. 2. Number of trainings attended. Activity :Compensate Attorneys for out of court advocacy. Attorneys will be compensated to represent clients in out-of-court meetings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Attorneys will attend out of court meetings, resulting in increased client communication. Measurement :1. Number of attorneys that attended out of court meetings. 2. Total number of out of court meetings attended. __________________________________________________________________________ Page: 6 of 12 Budget Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ Line Item Qty Rate Units UOM Total Amount DIRECT EXPENSES Program Expenses 1 Salary & Wages 2 Fringe Benefits 3 Employee Travel and Training 4 Supplies & Materials 5 Subawards – Subrecipient Services 6 Contractual - Professional Services Attorney Services Ancillary Matters Notes : Attorney assistance with ancillary matters Funding for approximately 100 families to cover ancillary legal services estimated at $110 per hour and an avg of 22.5 hours per family.THis is to cover issues related to but not limited to education, housing, medical needs, etc. to aid in permanency and stability for the family. 0.0000 0.000 0.000 250,000.00 250,000.00 Attorney Mentor Notes : Pay approximately $75 per hour to experienced attorneys to serve as mentors to new attorneys assisting in education on juvenile 0.0000 0.000 0.000 20,000.00 20,000.00 ________________________________________________________________________________________________________________ Page: 7 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount matters. Increased Compensation for attorneys Notes : Increased compensation based on fee schedule to attract and retain counsel for qualifying families. Estimate based on approximately 258 cases with average of 3 attorneys per case. 0.0000 0.000 0.000 500,000.00 500,000.00 Increased Trainings for attorneys Notes : Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorney's skills and lead to faster permanency. 0.0000 0.000 0.000 30,000.00 30,000.00 Total for Contractual - Professional Services 800,000.00 800,000.00 7 Communications 8 Grantee Rent Costs 9 Space Costs 10 Capital Expenditures - Equipment & Other 11 Client Assistance - Rent 12 Client Assistance - All Other 13 Other Expense Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES ________________________________________________________________________________________________________________ Page: 8 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount Indirect Costs 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 ________________________________________________________________________________________________________________ Page: 9 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative DIRECT EXPENSES Program Expenses 1 Salary & Wages 0.00 0.00 2 Fringe Benefits 0.00 0.00 3 Employee Travel and Training 0.00 0.00 4 Supplies & Materials 0.00 0.00 5 Subawards – Subrecipient Services 0.00 0.00 6 Contractual - Professional Services 800,000.00 800,000.00 7 Communications 0.00 0.00 8 Grantee Rent Costs 0.00 0.00 9 Space Costs 0.00 0.00 10 Capital Expenditures - Equipment & Other 0.00 0.00 11 Client Assistance - Rent 0.00 0.00 12 Client Assistance - All Other 0.00 0.00 13 Other Expense 0.00 0.00 Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0.00 2 Cost Allocation Plan 0.00 0.00 ________________________________________________________________________________________________________________ Page: 10 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 Source of Funds Category Total Amount Cash Inkind Narrative 1 Source of Funds MDHHS State Agreement 200,000.00 200,000.00 0.00 0.00 Fees and Collections - 1st and 2nd Party 0.00 0.00 0.00 0.00 Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00 Local 600,000.00 0.00 600,000.00 0.00 Non-MDHHS State Agreements 0.00 0.00 0.00 0.00 Federal 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 In-Kind 0.00 0.00 0.00 0.00 Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00 Total Source of Funds 800,000.00 200,000.00 600,000.00 0.00 Totals 800,000.00 200,000.00 600,000.00 0.00 ________________________________________________________________________________________________________________ Page: 11 of 12 Miscellaneous Miscellaneous for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 11.Supporting documentation, if required Attachment Title Attachment __________________________________________________________________________ Page: 12 of 12