HomeMy WebLinkAboutMinutes - 2024.08.07 - 41408 August 7, 2024 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:05 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Ebony Bagley, J. David VanderVeen, Lola Banks, Ann Erickson Gault, Christine Long, Jim Nash, Yolanda Smith Charles, Shanell Weatherspoon COMMISSION MEMBERS ABSENT WITH NOTICE: Andrea LaFontaine, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Aaron Stepp, Manager-Internal Services Sarah Cook-Maylen, Chief-Environmental Sustainability & Planning Tom Hughes, Chief-Park Operations & Maint. – North District Bill Singleton, Chief-Business Operations Brandy Sotke-Boyd, Chief-Recreation Programs & Services Desiree Stanfield, Chief-Marketing & Communications Darryn Horvath, Project Manager Engineer Zach Zuchowicz, DEI & Community Engagement Coordinator Liz Caltagirone, Data Analyst Jami Monte, Staff Assistant Simon Rivers, Associate Planner Matthew Mader, Parks Crew Chief Shannon Kenny, Technical Office Specialist FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator OAKLAND COUNTY FAIR BOARD LC Scramlin, General Manager Sara Ressler, Assistant General Manager PUBLIC Amanda Herzog, Former Parks Commissioner APPROVAL OF AGENDA Nash moved to approve the agenda, as presented. Seconded by Smith Charles. Motion carried on a voice vote with Long and Weatherspoon absent. APPROVAL OF MINUTES VanderVeen moved to approve the minutes of July 10, 2024, as presented. Seconded by Erickson Gault. Motion carried on a voice vote with Long and Weatherspoon absent. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Ebony Bagley, Chair J. David VanderVeen Vice Chair Andrea LaFontaine Secretary Lola Banks Ann Erickson Gault Christine Long Jim Nash Nancy Quarles Yolanda Smith Charles Shanell Weatherspoon August 7, 2024 Page 2 PUBLIC COMMENT Mr. Scramlin stated that the 2024 Oakland County Fair that was held July 5 – 14 was a great success and thanked the Commission for their partnership. He extended an invitation to the Commissioners to attend the State Fair on August 26th. PRESENTATIONS/RECOGNITIONS A. Service Award – Amanda Herzog Chair Bagley recognized and thanked Amanda Herzog for her years of service on the Parks and Recreation Commission. Ms. Herzog thanked the Commission for the recognition and expressed her appreciation for the opportunity to serve. B. Staff Introduction – Matthew Mader Mr. Hughes introduced Matthew Mader as the new Parks Crew Chief at Lyon Oaks. COMMUNICATIONS/REPORTS None. REGULAR AGENDA ITEMS 1. Independence Oaks – Wint Nature Center Roof Replacement Smith Charles moved to approve the Independence Oaks – Wint Nature Center Roof Replacement, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote. 2. Springfield Oaks – Event Center Exterior Improvements The Commission temporarily postponed this item while staff gathered more information. 3. IRA Urban and Community Forestry Grant Program Application Weatherspoon moved to approve the IRA Urban and Community Forestry Grant Program Application, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 4. Oakland County Fair Agreement – 2nd Amendment VanderVeen moved to approve the Oakland County Fair Agreement – 2nd Amendment, as presented. Seconded by Long. Motion carried unanimously on a roll call vote. 2. Springfield Oaks – Event Center Exterior Improvements Smith Charles moved to approve the Springfield Oaks – Event Center Exterior Improvements, as presented. Seconded by Weatherspoon. Long moved to amend the main motion to include the installation of six windows in the Grand Hall with a not to exceed amount of $147,300. Seconded by Erickson Gault. Motion to amend carried unanimously on a roll call vote. August 7, 2024 Page 3 Main motion, as amended, carried unanimously on a roll call vote. 5. Rochester Hills Affiliate Park Partnership Smith Charles moved to approve the Rochester Hills Affiliate Park Partnership, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote. 6. West Bloomfield Affiliate Park Partnership Nash moved to approve the West Bloomfield Affiliate Park Partnership, as presented. Seconded by Banks. Motion carried unanimously on a roll call vote. 7. Gold Star Family Benefit Smith Charles moved to approve the Gold Star Family Benefit, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote. 8. Tax Increment Financing Reform Erickson Gault moved to postpone until the next meeting on September 4, 2024. Seconded by Long. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 9. Director’s Report Director Ward discussed the Huron River opportunities in White Lake Township, development of plans for Bicentennial Oaks, and public awareness efforts for the parks millage. Ms. Prowse briefed the Commission on issues with the mill pond dam project. 10. Executive Committee Update Chair Bagley provided an update from the Executive Committee meeting that was held on July 29, 2024. ANNOUNCEMENTS/ADJOURNMENT Commissioner Nash thanked Parks staff for the equipment and their participation in making Art Fish Fun a great event. Vice Chair VanderVeen stated that there will be Parks equipment out at the Festival of Flight this weekend. Commissioner Smith Charles stated that the Oakland County Board of Commissioners approved $20,000 out of their special projects fund for Royal Oak Township to put together a parks plan, and also thanked Donna Folland and Simon Rivers for their work with the Township. August 7, 2024 Page 4 Commissioner Smith Charles requested that the map in the Commission Room be updated to reflect our current parks and expansions. Commissioner Smith Charles noted that the next meeting will be held at Glen Oaks. At 3:27 p.m., there being no further business to come before the Commission, the meeting was adjourned to September 4, 2024, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.