HomeMy WebLinkAboutInterlocal Agreements - 2024.07.18 - 41441
August 15, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On July 18, 2024, the Board of Commissioners for Oakland County entered into an agreement per MR #24058 – Sheriff’s
Office – Acceptance from the Office of National Drug Control Policy for the 2024 High Intensity Drug Trafficking Areas
(HIDTA).
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Troy, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz, Corporation Counsel, Oakland County
Elizabeth Skwarczewski, Technical Specialist, OCSO
Aileen Dickson, Clerk, City of Troy
Enclosures
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 1 of 11
Rev. February 2024
PROGRAM YEAR 2024
HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SUBRECIPIENT AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND CITY OF TROY
Unique Entity Identifier (UEI) #: QYPCKM4J5K81
This Agreement is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph,
Pontiac, Michigan 48341 ("County") and City of Troy, 500 W. Big Beaver Rd., Troy, MI 48084, a
Michigan Municipal Corporation ("Municipality"). The County and Municipality shall be collectively
referred to as the “Parties.”
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and responsibilities
regarding the County’s use of Grant funds (defined below) to reimburse the Municipality for overtime
expenses that it incurred related to its participation in the Oakland County Narcotic Enforcement Team
(“N.E.T.”), a multijurisdictional drug enforcement task force under the direction and supervision of the
Oakland County Sheriff’s Office (“OCSO”).
Under the Parties’ separate N.E.T. agreement, the Municipality is responsible for providing a full-time
employee for participation in N.E.T. and for all costs associated with that employment, including
overtime.
The County, as the legal entity that administers N.E.T., submitted an Initiative Description and Budget
Proposal (Exhibit A) to the Executive Board for Michigan HIDTA requesting the United States Office
of National Drug Control Policy (“ONDCP”) to grant N.E.T. an award for program year (PY) 2024 to
reimburse N.E.T. participating agencies for eligible law enforcement officer overtime. PY 2024 begins
January 1, 2024, and ends December 31, 2024.
If ONDCP grants N.E.T. an award for PY 2024, the ONDCP disburses the HIDTA grant funds to the
City of Novi. To receive the Grant funds for overtime costs, N.E.T. must submit requests for
reimbursement with the required supporting documentation to Michigan HIDTA. If Michigan HIDTA
approves the N.E.T. overtime reimbursement requests, the City of Novi should distribute the Grant
funds to County on behalf of N.E.T. The County has the authority to allocate a portion of the Grant
funds to reimburse the Municipality for qualifying overtime costs subject to the terms and conditions of
this Agreement.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
1. DEFINITIONS. The following terms, whether used in the singular or plural, within or without
quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows:
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 2 of 11
Rev. February 2024
1.1. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action,
proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses,
including, but not limited to, reimbursement for attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed
on, incurred by, or asserted against the County or Municipality, or the County’s or
Municipality’s agents or employees, whether such claim is brought in law or equity, tort,
contract, or otherwise.
1.2. Grant funds mean the funds that may be awarded to the County and the other participating
agencies in N.E.T. pursuant to Michigan HIDTA Initiative Description and Budget Proposal
Version 2024 (Exhibit A) submitted to Michigan HIDTA by County on behalf of itself and the
other participating agencies in N.E.T.
2. EXHIBITS. The Exhibits listed below are incorporated and are part of this Agreement.
2.1. Exhibit A – Michigan HIDTA Initiative Description and Budget Proposal Version 2024.
2.2. Exhibit B - Template Request for HIDTA Overtime Reimbursement (Locals to County).
2.3. Exhibit C – Sample letter regarding notification of current overtime pay rate.
2.4. Exhibit D – Sample overtime slip, signed by the officer’s supervisor that supports each
Request for HIDTA Overtime Reimbursement.
2.5. Exhibit E – Sample paystub or payroll report that supports each Request for HIDTA
Overtime Reimbursement.
3. FEDERAL AWARD PROJECT DESCRIPTION.
3.1. Catalog of Federal Domestic Assistance (“CFDA”) #: 95.001
3.2. Federal Awarding Agency: United States Office of National Drug Control Policy (“ONDCP”)
3.3. Program: High Intensity Drug Trafficking Areas (HIDTA)
3.3.1. HIDTA Objective: To reduce drug trafficking and drug production in the United States by:
(A) facilitating cooperation among Federal, State, local, and tribal law enforcement agencies
to share information and implement coordinated enforcement activities; (B) enhancing law
enforcement intelligence sharing among Federal, State, local, and tribal law enforcement
agencies; (C) providing reliable law enforcement intelligence to law enforcement agencies
needed to design effective enforcement strategies and operations; and (D) supporting
coordinated law enforcement strategies which maximize use of available resources to reduce
the supply of illegal drugs in designated areas and in the United States as a whole.
3.4. Period of Performance: January 1, 2024, through December 31, 2024.
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 3 of 11
Rev. February 2024
3.5. The Federal Award Identification Number (FAIN) is provided in the HIDTA Grant Agreement
between ONDCP and the City of Novi, which is incorporated into this Agreement by reference.
4. USE OF HIDTA FUNDS.
4.1. The total amount of the federal award for overtime costs committed to the Municipality and
obligated by this action by the County to the Municipality is not to exceed $6,000.00 for each
participating law enforcement officer unless otherwise provided herein. That amount is based
on the number of N.E.T participating agencies and eligible law enforcement officers at the time
this Agreement was executed by both Parties. If the number of N.E.T participating agencies
and/or eligible law enforcement officers changes during the term of this Agreement, the total
amount of the federal award for overtime costs committed to the Municipality and obligated
by this action by the County to the Municipality amount may change as funds are available on
a pro rata basis. Such commitment and obligation for overtime costs is contingent upon the
ONDCP awarding the Grant funds to N.E.T and the City of Novi reimbursing the County.
4.2. The County will reimburse the Municipality up to $6,000.00 for each participating law
enforcement officer for qualifying N.E.T.-related overtime unless otherwise provided herein.
That amount is based on the number of N.E.T participating agencies and eligible law
enforcement officers at the time this Agreement was executed by both Parties. If the number
of N.E.T participating agencies and/or eligible law enforcement officers changes during the
term of this Agreement, the maximum reimbursement amount may change as funds are
available on a pro rata basis. Such reimbursement shall only be made after the supporting
documentation is submitted by the Municipality and approved by the County, as described in
Paragraph 5.1. Such reimbursement is contingent upon the ONDCP awarding the grant funds
to N.E.T and the City of Novi reimbursing the County.
4.2.1. HIDTA funds shall be used to pay overtime only if the overtime was performed in support
of a HIDTA-designated Enforcement initiative or Intelligence and information Sharing
Initiative. HIDTA funds shall not be used to pay overtime related to training attendance,
financial management, drug treatment, drug demand reduction or prevention, or non-
investigative related administrative work.
4.2.2. No HIDTA funds shall be used to supplant the Municipality’s funds that would otherwise
be made available for the same purposes.
4.3. There is no research and development performed pursuant to this Agreement.
4.4. No indirect costs shall be charged or reimbursed under performance of this Agreement.
5. REIMBURSEMENT OF ELIGIBLE N.E.T. OVERTIME.
5.1. To request reimbursement for eligible N.E.T. overtime costs, the Municipality shall submit to
the County the documentation described in the following subparagraphs no later than thirty
(30) days after PY 2024 has expired. If the County, in its sole discretion, determines that the
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 4 of 11
Rev. February 2024
documentation submitted by the Municipality does not reconcile, then the Municipality shall
provide any additional documentation requested by the County in order to process payment.
5.1.1. A fully completed and signed Request for HIDTA Overtime Reimbursement attached as
Exhibit B.
5.1.2. A letter substantively similar to the sample letter regarding notification of current overtime
pay rate attached as Exhibit C.
5.1.3. Overtime slips, signed by the officer’s supervisor, that support each Request for HIDTA
Overtime Reimbursement. The overtime slips shall be substantively similar to the sample
overtime slip attached as Exhibit D.
5.1.4. The paystub or payroll report that supports each Request for HIDTA Overtime
Reimbursement. The paystub or payroll report shall be substantively similar to the sample
paystub attached as Exhibit E.
5.2. County will only reimburse Municipality for approved overtime costs after County has
received the Grant funds from the City of Novi for that particular reimbursement request.
6. GENERAL COMPLIANCE.
6.1. The Municipality shall comply with to 28 C.F.R. Part 69 (New Restrictions on Lobbying)
and 2 C.F.R. Part 25 (Universal Identifier and System of Award Management).
6.2. The Municipality shall comply with the Government-wide Suspension and Debarment
provision set forth at 2 CFR Part 180.
6.3. The Municipality shall perform all activities in accordance with The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the “Part 200
Uniform Requirements”), as adopted and implemented by the Office of National Drug
Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this award, the Part 200 Uniform
Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as
well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
6.4. The Municipality shall comply with ONDCP’s HIDTA Program Policy and Budget
Guidance, all other applicable Federal, state, and local laws and regulations, and the terms
and conditions contained in this Agreement.
6.5. The Municipality shall comply with all applicable requirements for subrecipients that are
provided in the HIDTA Grant Agreement between ONDCP and the City of Novi. The
HIDTA Grant Agreement between ONDCP and the City of Novi will be provided to the
Municipality within a reasonable time after the County receives a copy of it.
6.6. As specified in the HIDTA Program Policy and Budget Guidance, the Municipality must:
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 5 of 11
Rev. February 2024
6.6.1. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal
statutes, regulations and award terms and conditions. These internal controls should be in
compliance with the guidance in “Standards for Internal Control in the Federal
Government,” issued by the Comptroller General of the United States and the “Internal
Control Integrated Framework,” issued by the Committee of Sponsoring Organizations of
the Treadway Commission (COSO).
6.6.2. Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
6.6.3. Evaluate and monitor compliance with applicable statute and regulations, and the terms
and conditions of the Federal award.
6.6.4. Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
6.6.5. Take reasonable measures to safeguard protected personally identified information (PII)
and other information ONDCP or the Municipality designates consistent with applicable
Federal, state, and local laws regarding privacy and obligations of confidentiality.
7. FINANCIAL ACCOUNTABILITY AND AUDIT REQUIREMENTS.
7.1. The Municipality shall maintain standards of financial accountability that conform to 2
C.F.R. §200.302 (Financial Management) and 2 C.F.R. §200.303 (Internal Controls).
7.2. The Municipality shall comply with audit requirements contained in 2 C.F.R. Part 200,
Subpart F, which requires the Municipality to have an annual audit conducted within nine (9)
months of the end of their fiscal year, if the Municipality has an aggregate expenditure of
more than $750,000 in federal funds in a fiscal year. Any deficiencies noted in audit reports
must be fully cleared by the Municipality within thirty (30) days after receipt of same. The
Grant funds spent by the County on behalf of the Municipality for training expenses shall be
included on the Schedule of Expenditures of Federal Awards if the Municipality is required
to have a single audit performed. Municipalities that are exempt from the Single Audit
requirements that receive less than $750,000 of total Federal funding must submit a Financial
Statement Audit prepared in accordance with Generally Accepted Auditing Standards
(“GAAS”) if the audit includes disclosures that may negatively impact the HIDTA program
including, but not limited to fraud, financial misstatements, and violations of any contract or
grant provisions. The County shall have the right to review and audit all records of the
Municipality pertaining to any payment by the County.
8. CONFLICT OF INTEREST.
8.1. The Municipality shall comply with the following ONDCP conflict of interest policies:
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 6 of 11
Rev. February 2024
8.1.1. As a non-Federal entity, you must maintain written standards of conduct covering
conflicts of interest and governing the performance of your employees engaged in the
selection, award, and administration of subawards and contracts.
8.1.2. None of your employees may participate in the selection, award, or administration of a
subaward or contract supported by a Federal award if he or she has a real or apparent
conflict of interest. Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization
which employs or is about to employ any of the parties indicated herein, has a financial or
other interest in or a tangible personal benefit from an organization considered for a sub-
award or contract. The officers, employees, and agents of the non-Federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
subrecipients or contractors or parties to subawards or contracts.
8.1.3. If you have a parent, affiliate, or subsidiary organization that is not a State, local
government, or Indian tribe, you must also maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of interest means that because
of relationships with a parent company, affiliate, or subsidiary organization, you are unable
or appear to be unable to be impartial in conducting a sub-award or procurement action
involving a related organization.
9. MANDATORY DISCLOSURE.
9.1. As a non-Federal entity, the Municipality must disclose, in a timely manner, in writing to
ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations
potentially affecting the Federal award. Non-Federal entities that have received a Federal
award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII
“Award Term and Condition for Recipient Integrity and Performance Matters,” are required
to report certain civil, criminal, or administrative proceedings to System for Award
Management (SAM). Failure to make required disclosures can result in remedies such as:
temporary withholding of payments pending correction of the deficiency, disallowance of all
or part of the costs associated with noncompliance, suspension, termination of award,
debarment, or other legally available remedies outlined in 2 CFR 200.338 “Remedies for
Noncompliance”.
10. RECORD RETENTION.
10.1. The Municipality shall comply with the record retention provisions of 2 C.F.R. 200.333
(Retention requirements for records).
10.2. The Municipality should, whenever practicable, collect, transmit, and store Federal award-
related information in open and machine readable formats rather than in closed formats or on
paper in accordance with 2 C.F.R. 200.335 (Methods for collection, transmission and storage
of information).
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
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Rev. February 2024
11. ACCESS TO RECORDS.
11.1. The Federal awarding agency, Inspectors General, the Comptroller General of the United
States, and the County, or any of their authorized representatives, have the right of access to
any documents, papers, or other records of the Municipal entity which are pertinent to the
Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also
includes timely and reasonable access to the Municipality's personnel for the purpose of
interview and discussion related to such documents. The right of access to the Municipality’s
records is not limited to the required retention period but last as long as the records are
retained.
11.2. The Municipality shall permit the County and auditors to have access to the Municipality’s
records and financial statements as necessary for the County to meet the requirements of 2
C.F.R. Part 200.
12. TERM.
12.1. This Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party, and when the
Agreement is filed according to MCL 124.510. The approval and terms of this Agreement and
any amendments hereto shall be entered in the official minutes of the governing bodies of each
Party. This Agreement shall end on December 31, 2024.
13. ASSURANCES.
13.1. Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
13.2. The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terms and conditions
contained herein.
13.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement.
14. TERMINATION OF AGREEMENT.
14.1. This Agreement may be terminated in whole or in part as follows:
14.1.1. by the County, if the Municipality fails to comply with the terms and conditions of this
Agreement;
14.1.2. by the County for cause;
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
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Rev. February 2024
14.1.3. by the County with the consent of the Municipality, in which case the two parties must
agree upon the termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated;
14.1.4. by the Municipality upon sending to the County written notification setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if the County determines in the case of partial termination
that the reduced or modified portion of the subaward will not accomplish the purpose for
which this Agreement was made, the County may terminate the Agreement in its entirety.
14.2. The County must provide to the Municipality a notice of termination. Written suspension or
notice of termination will be sent to the Municipality’s business address. If this Agreement is
terminated or partially terminated, both the County and the Municipality remain responsible
for compliance with the requirements at 2 CFR 200.343 Closeout and 2 CFR 200.344 Post-
closeout Adjustments and Continuing Responsibilities.
15. CLOSEOUT.
15.1. The County shall close-out this Agreement when it determines that all applicable
administrative actions and all required work under this Agreement have been completed by
Municipality.
15.2. The Municipality shall comply with the closeout provisions of 2 C.F.R. 200.343 (Closeout).
16. POST-CLOSEOUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
16.1. The closeout of this Agreement does not affect any of the following:
16.1.1. The right of County to disallow costs and recover funds on the basis of a later audit or
other review. The County must make any cost disallowance determination and notify the
Municipality within the record retention period;
16.1.2. The obligation of the Municipality to return any funds due as a result of later refunds,
corrections, or other transactions including final indirect cost rate adjustments;
16.1.3. Audit requirements in Subpart F—Audit Requirements of 2 C.F.R. Part 200.
16.1.4. Records retention as required in Subpart D—Post Federal Award Requirements of this
part, §200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
17. REMEDIES FOR NONCOMPLIANCE.
17.1. If the Municipality fails to comply with federal statutes, regulations, or the terms and
conditions of this Agreement, the County may impose additional conditions, as described in 2
CFR §200.207 Specific Conditions. If the County determines that noncompliance cannot be
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
Page 9 of 11
Rev. February 2024
remedied by imposing additional conditions, the County may take one or more of the following
actions, as appropriate in the circumstances:
17.1.1. temporarily withhold cash payments pending correction of the deficiency by the
Municipality or more severe enforcement action by the County;
17.1.2. disallow (that is, deny both use of funds and any applicable matching credit for) all or part
of the cost of the activity or action not in compliance;
17.1.3. wholly or partly suspend or terminate the Agreement;
17.1.4. recommend that the Federal awarding agency initiate suspension or debarment proceedings
as authorized under 2 CFR Part 180 and Federal awarding agency regulations;
17.1.5. withhold further funds for the project or program;
17.1.6. take other remedies that may be legally available.
18. NO THIRD-PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
19. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
20. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
21. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power,
obligation, duty, or immunity of the Parties.
22. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
23. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT
SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
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Rev. February 2024
No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
24. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All
other terms, conditions, and provisions of this Agreement shall remain in full force.
25. CAPTIONS. The section and subsection numbers and captions in this Agreement are intended for
the convenience of the reader and are not intended to have any substantive meaning. The numbers
and captions shall not be interpreted or be considered as part of this Agreement. Any use of the
singular or plural number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession
as the context requires.
26. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered,
sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed
to the person listed below. Notice will be deemed given on the date when one of the following first
occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery
service or personal delivery; or (3) three days after mailing first class or certified U.S. mail.
26.1. If Notice is sent to the County, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to
Oakland County Sheriff’s Office, Sheriff Fiscal Officer, 1200 N. Telegraph, Bldg. 38E,
Pontiac, Michigan 48341.
26.2. If Notice is sent to the Political Subdivision, it shall be addressed to: City of Troy.
26.3. Either Party may change the address and/or individual to which Notice is sent by notifying the
other Party in writing of the change.
27. CONTACT INFORMATION.
County of Oakland
Lieutenant Bryan Wood
Investigative & Forensic Services Division
Narcotics Enforcement Team
Office: 248-858-1722
Fax: 248-858-1754
Email: woodb@oakgov.com
City of Troy
Chief Frank Nastasi
Chief of Police
Troy Police Department
Fax: 248-524-9023
Email: nastasifa@troymi.gov
28. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of
the State of Michigan, without regard to Michigan’s conflict of laws provisions.
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SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY
AND
CITY OF TROY
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Rev. February 2024
29.AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and executed by both Parties.
30.ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other oral or written agreements between the
Parties. The language of this Agreement shall be construed as a whole according to its fair meaning,
and not construed strictly for or against any Party.
IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of
Commissioners, acknowledges that he has been authorized by a resolution of the Oakland County Board
of Commissioners, a certified copy of which is attached, to execute this Agreement, and hereby accepts
and binds the County to the terms and conditions of this Agreement.
EXECUTED: ____________________________________ DATE: ______________
David T. Woodward, Chairperson
Oakland County Board of Commissioners
WITNESSED: _____________________________________ DATE: _______________
Printed Name:
Title:
IN WITNESS WHEREOF, _______________________, acknowledges that he/she has been authorized
by a resolution of the Municipality’s governing body, a certified copy of which is attached, to execute this
Agreement, and hereby accepts and binds the Municipality to the terms and conditions of this Agreement.
EXECUTED: ____________________________________ DATE: ______________
Printed Name:
Title:
WITNESSED: _____________________________________ DATE: _______________
Printed Name:
Title:
David T. Woodward (Aug 13, 2024 13:23 EDT)Aug 13, 2024
Secretary
JoAnn Stringfellow
Aug 13, 2024
Michigan HIDTA
Initiative Description and Budget Proposal
Program Year:
SECTION 1: INITIATIVES
Level of Activity - Check all that apply
Local DTO Focus Multi-State DTO Focus International DTO Focus Interdiction Focus
SECTION 2: PROFILE
Enter Location of Initiative (City):
Initiative is Collocated with other HIDTA Initiatives
Initiative is Staffed with Full-Time Federal and Full-Time State/Local Personnel
Full-Time Members of Initiative are Collocated and Commingled with Federal and State/Local Personnel
Initiative Description
Initiative Title:
Does this Initiative Routinely Provide Information to the HIDTA Investigative Support Center (ISDC)?
YES NO
All Initiatives which seek HIDTA funding must complete this proposal and return to Michigan HIDTA via e-mail
by the announced deadline. Completion of all sections of this proposal is required. The Office of National Drug
Control Policy examines these submissions very closely. Your proposal must be clear, concise and complete.
A complete proposal consists of this form AND the Michigan HIDTA FMS Budget Sheet.
Check All That Apply
Enter Lead Agency:
Submitter's Rank/Name:Submitter's Telephone #:
Submitter's E-mail Address:
Revised November 2017
2024
Pontiac
NET - Oakland County Narcotics Enforcement Team
Oakland County Sheriff's Office
D/Lt. Sean Jennings 248-858-1722
jenningss@oakgov.com
Exhibit A
Initiative Description and Budget Proposal Instructions
Enter your initiative description and budget detail in the text box on the following page. The text box is not character
limited, nor is it limited to the visible field on the page. It works best to compose the narrative in Word and copy into the
text field on the following page. Please use narrative only to complete this section. The PMP software will not accept
graphs, tables, charts, images, etc.
The narrative section is intended to describe the mission and proposed activities for your initiative (dismantling DTOs,
meth labs, interdicting drugs/money, apprehending fugitives, etc.) and detail your initiative's funding request. This
description should indicate when the initiative was first funded by HIDTA.
Your narrative must be clear, concise and complete. Do not include a long narrative detailing the history or
accomplishments of your initiative. Please limit your initiative description to several short paragraphs.
The first paragraph should clearly identify the threat (drug problem, violent crime, money laundering) in your area.
ONDCP expects detailed information regarding the threat in the HIDTA county/counties which your initiative serves.
Describe the types of drugs being trafficked, the presence/activities of gangs and drug-related violent crime. Include
information on DTOs and MLOs operating in your area. DO NOT use specific names/addresses for any organizations or
provide any information which is law enforcement sensitive or classified. Referring to the Michigan HIDTA Annual Threat
Assessment/Drug Market Analysis is essential when describing the threat in your region.
In the next paragraph discuss your plan to attack the threat in your region. Describe your initiative and detail your
plan to address the specific threats/problems in your area and achieve your performance targets. If your initiative
consists of multiple teams, explain how each team's activities attack the drug threat in your HIDTA county. Detail how
you will work more efficiently and effectively by conducting intelligence-driven investigations and sharing information
(leads).
The next paragraph(s) should present your budget request. Remember that HIDTA funding is added-value funding and
cannot be used to supplant normal operating budget items. Each budget line item (overtime, equipment, supplies,
vehicles, phones, services, etc.) must be detailed in narrative form, specifying the amount requested and how each line
item amount will be utilized. It is important to relate why each line item is needed and how it fits into your plan to attack
the threat in your region and attain your performance targets. Provide a clear, concise and complete explanation of all
items in your budget request. The budget narrative will be reviewed by the Michigan HIDTA Steering Committee and
Executive Board before being sent to ONDCP for review and approval.
ONDCP closely examines vehicle expenditures. Lease costs and other vehicle-related expenses must be
detailed. Ensure the number of vehicles and expenses match the number of eligible officers in your initiative.
Examples: "6 vehicles @ $500/month x 12 months = $36,000; Gasoline Expense, 6 officers @ $200/month x 12
months = $14,400 .
ONDCP also scrutinizes overtime expenses. Ensure these expenses line-up with eligible officers in your
initiative. ONDCP caps overtime for individual officers at $9,500 annually. The Michigan HIDTA limits the cap to
$6,500 per officer annually. Each initiative is required to maintain documentation/spreadsheet to ensure these
limits are not exceeded. Example: 10 task force officers x $3,000/annually = $30,000 annual overtime.
PLEASE NOTE: Equipment vs. Supplies - There has been a change in how these items are categorized. All items
purchased for $5,000 or more per item are categorized as Equipment. All items purchased for $4,999 or less per item
are categorized as Supplies.
Equipment expenses must be detailed. Provide specifics for what will be purchased, the cost, and how it relates to your
plan to address the threat. Example: 10 ballistic shields @ $6,000 each = $60,000.
Supplies expenses must be detailed. Provide specifics for what will be purchased, the cost, and how it relates to your
plan to address the threat. Example: 12 laptop computers @ $1,000 each = $12,000.
Service expenses must also be detailed. Example: Monthly cell phone service for 12 officers @ $100/monthly x 12
months = $14,400.
The total of all items must match the total entered in the "Total Dollar Amount Requested" field at the top of the next
page.
A complete proposal consists of this form AND the Michigan HIDTA FMS Budget Sheet.
Enter Initiative Description and Budget Proposal Detail Below
Total Dollar Amount Requested:
Explain the mission of the initiative and provide a detailed explanation of the specific threat/s identified in the
Michigan HIDTA Annual Threat Assessment that this initiative is designed to address. All sections below must
be completed.
INITIATIVE PURPOSE:
The Oakland County Narcotic Enforcement Team (NET) is a cooperative partnership of federal, county and local
law enforcement agencies in Oakland County, Michigan, and collocated at the Oakland County Sheriff’s Office
in Pontiac. NET
• Focuses on mid- to upper-level drug trafficking organizations (DTOs) and criminal groups operating in
Oakland County
• Supports street-level investigative operations targeting illegal drug trafficking of cocaine, crack cocaine,
methamphetamine, fentanyl, heroin, and controlled prescription drugs
THREAT PRIORITIES:
Primary Threats:
• Regional and local DTOs are the primary drug trafficking threats in the NET Area of Responsibility (AOR)
o DTOs transport cocaine, heroin, fentanyl, and methamphetamine into Oakland County
o Fentanyl and fentanyl mixed with other narcotics continue to be the most lethal category of illicit
substances misused in Oakland County
o Heroin-related overdose deaths remain at high levels in the county
o NET has observed a substantial increase in methamphetamine distribution and use
o Cocaine has become a resurgent threat and is widely available throughout the county
o Controlled prescription drugs remain an area of concern
o Most of the illegal narcotics remain in Oakland County and are distributed by local DTOs and eventually
consumed by users
INVESTIGATIVE APPROACH: (See Worksheet/Sample - 2024 IDBP handout with new format)
• NET will leverage HIDTA funds to support investigative overtime and communication services
o Drug seizures will be thoroughly investigated by NET investigators in order to
Trace seizures back to source(s) of supply
Assist investigators in ultimately disrupting and dismantling DTOs
o NET investigators monitor DTO trafficking patterns and share the information with our federal partners
NET’s primary focus is investigations into upper- and mid-level DTOs to identify, disrupt and
dismantle their illicit drug trafficking operations
$132,300
Position Title Agency Number of
Positions
HIDTA Funded
(Yes/No)
Collocated
(Yes/No)
Full Time
or Part Time Notes
Agency Positions
Summarize the staffing levels you confidently expect to be part of your initiative for the Program Year selected. The
HIDTA Funded box should be marked Yes ONLY when HIDTA funding covers the salary/wages for the listed position.
Office Assistants Oakland County Sheriff 2 No Yes Part Time
Technical Assistant Oakland County Sheriff 1 No Yes Full Time
Property Room Technician Oakland County Sheriff 1 No Yes Full Time
Auditor Oakland County Sheriff 1 No Yes Full Time
Deputy Oakland County Sheriff 7 No Yes Full Time
Sergeant Oakland County Sheriff 3 No Yes Full Time
Lieutenant Oakland County Sheriff 1 No Yes Full Time
Agent Drug Enforcement Admin 1 No Yes Full Time
Agent US Dept of Homeland Security 1 No Yes Full Time
Investigator Oakland County Prosecutor Off 1 No Yes Full Time
Officer Auburn Hills Police Dept 1 No Yes Full Time
Officer Birmingham Police Dept 1 No Yes Full Time
Officer Bloomfield Police Dept 1 No Yes Full Time
Officer Farmington Hills Police Dept 1 No Yes Full Time
Officer Rochester Police Dept 1 No Yes Full Time
Officer Royal Oak Police Dept 1 No Yes Full Time
Officer Troy Police Dept 1 No Yes Full Time
Officer Waterford Police Dept 1 No Yes Full Time
Officer West Bloomfield Police Dept 1 No Yes Full Time
Officer Ferndale Police Depart 1 No Yes Full Time
SECTION 3: DTOs
DTO Expected Outputs:
Enter Number of DTOs Expected to be Disrupted or Dismantled This Program Year:
Enter Number of MLOs Expected to be Disrupted or Dismantled This Program Year:
Notes/Additional Information:
SECTION 4: CLANDESTINE LABS
Predict the number of each of the following items which you expect to seize during the Program Year.
Include pertinent notes in the Notes/Additional Information box.
Enter the Number of Lab Dump Sites Expected to be Seized
Enter the Number of Chemical/Glassware/Equipment Expected to be Seized
Enter the Number of Children Expected to be Affected
Enter the Number of Meth Labs Expected to be Dismantled
Notes/Additional Information:
Notes/Additional Information:
Predict the number of DTOs and MLOs you expect to disrupt and/or dismantle during the Program Year.
Your performance targets should be aggressive but reasonably attainable, considering expected staffing and
funding. Remember that your initiative's performance is compared to how successfully it attained its
predicted totals. Please note Initiative's performance is not compared to the performance of other initiatives.
Include pertinent notes in the Notes/Additional Information box.
DISRUPTED Defined DISMANTLED Defined
Predicting Expected Outputs: When developing your expected outputs for the Program Year, please
ensure you take into consideration your past 2-3 year performance averages. ONDCP frequently
refers to these averages when evaluating future performance target numbers.
Enter the Number of Other Clan Labs (Production/Conversion) Expected to be Dismantled
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SECTION 5: ACTIVITIES
Predict the number of each of the following items for the Program Year. Include pertinent notes in
the Notes/Additional Information box.
Enter the Number of New HIDTA Initiative Cases Expected to be Opened This Program Year:
Enter the Number of Cases Expected to be Provided Analytical Support This Program Year:
Enter the Number of Event Deconflictions Expected to be Submitted This Program Year:
Enter the Number of Case Matching Requests Expected to be Submitted This Program Year:
New HIDTA Cases:
Case Support:
Notes/Additional Information:
Notes/Additional Information:
SECTION 6: FUGITIVES
Predict the number of fugitives you expect to apprehend for the Program Year. A Fugitive is defined as an
apprehension made pursuant to some type of court-issued pick-up order, such as an arrest warrant, a writ,
etc. An Arrest is defined as any apprehension made absent any type of court-issued pick-up order, primarily
arrests made on probable cause. Initiative plans to make Arrests during the year are indicated by selecting
Arrests from the Other Outputs pick list in Section 7.
Enter the Number of Fugitives Expected to be Arrested This Program Year:
Notes/Additional Information:
Refer to definition of Analytical Support (AS). Project only number of cases which will receive AS from an
analyst embedded with your TF or the DSEMIIC/MIOC. Do not include cases which will receive AS from an
analyst seated at the HIDTA. A case can be reported receiving AS only ONCE IN A CALENDAR YEAR but
can be counted each calendar year it receives AS. Project the number of separate cases to receive AS in the
year, not the number of times AS is received on all cases. Important: Remember to submit a completed
survey with your quarterly report for each case receiving AS.
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SECTION 7: OTHER OUTPUTS
ENTRY OF MANDATORY OUTPUTS
FORENSIC ENHANCEMENT - MSP TECHNICAL SUPPORT UNIT - REDRUM
Continue to report Other Outputs contained in the pick list boxes below. Other Output information provided will be
maintained internally at the HIDTA but will not be reported in PMP.
ALL OTHER HIDTA INITIATIVES
Report ONLY the four Other Outputs ARRESTS, CRIMINAL GROUPS, FIREARMS SEIZED and T-III WIRETAPS.
This information will be reported in PMP.
FUGITIVES VS. ARRESTS
Fugitives: Provide a projection of how many fugitives your task force will arrest for the year in Section 6: Fugitives.
A fugitive is defined as an apprehension made pursuant to some type of court-issued pick-up order, such as
an arrest warrant, a writ, etc.
Arrests: No projection of how many arrests your task force will make for the year is required. An arrest is defined
as any apprehension made absent any type of court-issued pick-up order; primarily arrests made on
probable cause. Indicate your task force's intentions to make arrests during the year by selecting/loading ARRESTS
into one of the Other Output boxes below.
Other Output:
Select the Other Outputs your initiative plans to utilize in the pick list boxes below.Definition of Wiretap
A wiretap is a form of electronic
monitoring where a Federal or state
court order authorizes law
enforcement to surreptitiously listen
to phone calls or intercept wireless
electronic text messages or video
communications. Indicate your plan
to utilize wiretaps by selecting T-III
WIRETAPS in one Other Output box
to the right.
Reporting Wiretaps
No projection regarding the number
of wiretaps to be utilized is required.
The actual number of wiretaps is
reported each quarter on the Task
Force Quarterly Report. Report only
the number of lines (telephone
numbers) for which a court order
authorized eavesdropping. Do not
report an extension of a court order
for the same telephone line (number)
unless the extension is spanning the
calendar year being reported. Note:
Dialed number recorders (Pen
Registers) are not considered a
wiretap for PMP reporting purposes.
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
Other Output:
FEDERAL TAX ID OR MSP INDEX/PCA
1 $0.0000
2 $0.0000
3 $0.0000
4 $0.0000
5 $0.0000
6 $0.0000
$0.0000
ITEM #
1
2
3
4
5
6
MAILING ADDRESS
REQUESTING OFFICER IS REQUIRED TO TYPE HIS/HER NAME IN THE BLUE BORDERED BOX
BELOW. By typing my name in the box below, I certify that this overtime was incurred
pursuant to HIDTA‐related investigations on the dates and in the amounts listed.
APPROVING TASK FORCE COMMANDER IS REQUIRED TO TYPE HIS/HER NAME IN THE RED BORDERED
BOX BELOW: By typing my name in the box below, I certify I received this overtime request from the
Requesting Officer, and have reviewed and approved after determining it to be in compliance with
ONDCP Program Policy as previously provided to me.
DATE OT
WORKED LOCATION: Address, City/Township/CountyITEM # COMPLAINT #
# OT HOURS
WORKED
OT HOURLY
RATE
TOTAL ENTRY
COST
OVERTIME APPROVED FOR STATE/LOCAL OFFICERS ONLY. LIMIT PER OFFICER IS $8,000 ANNUALLY AS PER MICHIGAN HIDTA PROGRAM POLICY.
FEDERAL PARTICIPANTS ARE NOT ELIGIBLE TO RECEIVE HIDTA OVERTIME.
Michigan HIDTA
Request for HIDTA Overtime Reimbursement
ONE FORM PER OFFICER
REGULAR OVERTIME
OFFICER'S NAME AND RANK HOME DEPARTMENT NAME PHONE NUMBER
Revised August 2019
THIS INFORMATION IS CONFIDENTIAL. DISCLOSURE OF CONFIDENTIAL INFORMATION IS PROTECTED BY THE FEDERAL PRIVACY ACT.
PROVIDE A BRIEF DETAIL OF THE CORRESPONDING ITEM # FROM THE TABLE ABOVE.
Michigan HIDTA
Mary Szymanski ‐ Financial Manager
FAX: 248.356.6513
mszymanski@mi.hidta.net
Exhibit B
January 17, 2022
Director
Michigan HIDTA
26211 Central Park Blvd.
Southfield, Ml 48076
Dear Director:
Please accept this correspondence as notification of the current pay rate for the listed ADD
YOUR AGENCY NAME police officer assigned to the Oakland County Narcotic Enforcement
Team (NET). The rate became effective July 1, 2021.
Parent Agency:
Employee Name/Rank:
Regular Pay Rate:
Overtime Pay Rate:
As requested, the overtime rate listed does not include any fringe benefits, such as
retirement, FICA, etc. Please contact my office if additional information is reqµired.
Sincerely,
YOUR AGENCY LETTERHEAD
Exhibit C
ADD YOUR AGENCY NAME ADD OFFICER'S NAME AND RANKOFFICER'S REGULAR HOURLY RATE
OFFICER'S OVERTIME HOURLY RATE
Please Note: This document is used for illustrative purposes only and the required documentation does not have
to be the same, but must contain the same elements.
Required: Overtime slip signed by officer's supervisor. This item should include name, date, and overtime hours
associated with HIDTA. The overtime rate should also be included unless provided in the paystub or payroll
report.
Exhibit D
Please Note: This document is used for illustrative purposes only and the required documentation
does not have to the same, but must contain the same elements.
Required: Pay stub or payroll report containing the same information as pay stub. If the paystub does not
indicate the overtime rate of pay, then please include with the overtime slip.
Exhibit E
1
CITY COUNCIL AGENDA ITEM
Date: July 2, 2024
To: Robert J. Bruner, Acting City Manager
From: Megan E. Schubert, Assistant City Manager
Frank Nastasi, Chief of Police
Josh Jones, Police Captain
Larry Schehr, Police Lieutenant
Subject: Sub-recipient Agreement between Oakland County and City of Troy for 2024 High
Intensity Drug Trafficking Area (HIDTA) Grant.
History
The Oakland County Narcotic Enforcement Team (NET) is a multi-jurisdictional drug
enforcement task force charged with the responsibility of investigating drug trafficking within
Oakland County and Southeastern Michigan. The purpose of the task force is to detect and
apprehend persons who violate narcotic and drug laws.
The Troy Police Department provides a full-time investigator for participation in NET.
Oakland County has entered into a Grant agreement with the Michigan HIDTA whereby NET
investigators are eligible to receive reimbursement for qualifying NET-related costs, including
overtime costs.
A resolution by the City Council exercising approval of the attached 2024 HIDTA Grant
Subrecipient Agreement between Oakland County and City of Troy is required for purposes of
receiving reimbursement of qualifying overtime.
Financial
There is no anticipated negative financial impact on the city
Recommendation
City management recommends approval of the 2024 HIDTA Grant Sub-recipient Agreement between
Oakland County and City of Troy.
Legal Review
This item was submitted to the City Attorney for review pursuant to City Charter Section 3.17.