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HomeMy WebLinkAboutResolutions - 2024.09.05 - 41451 AGENDA ITEM: Implementing the Salary Administration Plan 3rd Quarterly Report for FY2024 DEPARTMENT: Human Resources MEETING: Board of Commissioners DATE: Thursday, September 5, 2024 9:42 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4399 Motion to authorize the implementation of the Salary Administration Plan 3rd Quarterly Report for FY 2024, effective September 7, 2024; further to adopt classification changes according to the attached Schedule B; further to approve the change in salary grade of one classification according to the attached Schedule C; further, to approve the reclassification of positions according to the attached Schedule D; further, to amend the FY 2024-2026 Budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY HR Quarterly Report Brendan Johnson INTRODUCTION AND BACKGROUND Merit Rule 2 provides a process for departments and employees to request a review of the salary grade placement of classifications. The 3rd Quarterly Report for FY 2024 identifies the job studies conducted, and the salary grade changes recommended by the Human Resources Department from April 2024 through June 2024. This Quarterly Report seeks approval for the following: • Change the salary grade of one classification, impacting two positions in Children’s Village. • Change the title of one classification, with no change in salary grade, impacting one position in Facilities Management. • Create two new classifications, impacting no positions, in Management & Budget and Economic Development. POLICY ANALYSIS Under the 3rd Quarterly Salary Administration Plan there are the following requested changes: • Change Salary Grade of 1 classification: o Public Services/Children's Village, Treatment Services Supervisor • Retitle 1 classification with no change in salary grade: o Facilities Management Administration, change title from Facilities Project Coordinator to Sustainability Project Coordinator • Create 2 New Classifications (no Associated Positions): o Management & Budget/Purchasing, Manager Procurement o Economic Development/Administration, Manager Internal & External Affairs If approved, the effective date of the salary implementation plan, as requested, would be September 7, 2024. A budget amendment for $1,132.00 is recommended for FY 2024. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Heather Mason, Manager Human Resources ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 9/5/2024 AGENDA DEADLINE: 09/15/2024 9:42 PM ATTACHMENTS 1. 3rd 2024 SCHEDULE A - Budget Amendment 2. 3rd 2024 SCHEDULE B - Classification Changes 3. 3rd 2024 SCHEDULE C - Factor Changes 4. 3rd 2024 SCHEDULE D - Biweekly Increases 5. 3rd 2024 SCHEDULE E - Draft Job Descriptions COMMITTEE TRACKING 2024-08-20 Legislative Affairs and Government Operations - Recommend to Board 2024-09-05 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: William Miller III, Robert Hoffman (2) Passed Oakland County, Michigan HUMAN RESOURCES DEPARTMENT - Implementing the Salary Administration Plan 3rd Quarterly Report for FY2024 Schedule "A" DETAIL + R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment General Fund E General Fund Non Departmental FND10100 CCN9090101 SC740037 PRG196030 740000 Classification and Rate Change (1,132.00)(14,714.00)(14,714.00) E General Fund Non Departmental FND10100 CCN9090101 SC788001 PRG112700 BFA20293 788001 Transfer Out- Child Care Fund 1,132.00 14,714.00 14,714.00 --- Child Care Fund R Child Care Fund Childrens Village Administration FND20293 CCN1070701 RC695500 PRG112700 BFA10100 695500 Transfer In - General Fund 1,132.00 14,714.00 14,714.00 Total Revenue 1,132.00 14,714.00 14,714.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC702010 PRG112150 702000 Salaries Regular 841.00 10,933.00 10,933.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722790 PRG112150 722000 Social Security 64.00 836.00 836.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722770 PRG112150 722000 Retirement 204.00 2,650.00 2,650.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722810 PRG112150 722000 Disability 13.00 164.00 164.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722820 PRG112150 722000 Unemployment 1.00 7.00 7.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722760 PRG112150 722000 Group Life 2.00 28.00 28.00 E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722750 PRG112150 722000 Workers Compensation 7.00 96.00 96.00 Total Expenditures 1,132.00 14,714.00 14,714.00 OAKLAND COUNTY HUMAN RESOURCES DEPARTMENT SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2024 SCHEDULE B – CLASSIFICATION CHANGES DEPARTMENT CLASSIFICATION PROPOSED GRADE REASON Public Services / Children’s Village Treatment Services Supervisor UNI/126 Increasing the salary grade from 124 to 126 to accurately reflect the complexity of duties being performed. Facilities Management Administration Facilities Project Coordinator retitle to Sustainability Project Coordinator UNI/120 Create a new classification to accurately reflect the duties being performed by one position with no change in salary grade. Management & Budget / Purchasing Manager Procurement UNI/129 Create new classification. No associated positions. Economic Development / Administration Manager Internal & External Affairs UNI/129 Create a new classification. No associated positions. OAKLAND COUNTY SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2024 SCHEDULE C – FACTOR & SALARY GRADE CHANGES Department/Division Classification From Grade To Grade Explanation of Factor Changes Public Services / Children’s Village Treatment Services Supervisor 124 126 Increase Factor 2, Data Responsibility, from level 6 to 7 to accurately reflect that this classification plans and directs others in the sequence of major activities and reports on operations and activities which are very broad in scope. Decrease Factor 5, Experience Related Requirement, from level 7 to 6 to accurately reflect that the job description requires three (3) years of full-time casework and/or treatment work experience involving the development and delivery of treatment services. A level 6 is over two (2) years and up to and including four (4) years. Increase Factor 14, Unavoidable Hazards, from level 1 to 9 to accurately reflect this classification works under circumstances where violence is a real and constant possibility such as in police work or prison facility. The Treatment Services Supervisors work in a juvenile detention facility. Increase Factor 15, Safety of Others, from level 3 to 6 to accurately reflect this classification has considerable responsibility for the mid-level management of the provision of continuous enforcement of the laws and standards of public health and safety. The Treatment Services Supervisors are responsible for ensuring that licensing/contract compliance and administration expectations are adhered to regarding the safety and well- being of both staff and youth/residents. Sched. C page 2 Management & Budget / Purchasing Manager Procurement 129 Factor 1, Organizational Responsibility, set at level 6. Manager of the Purchasing Division Factor 2, Data Responsibility, set at level 7. Plans and directs others in the sequence of major activities and report on operations and activities which are very broad in scope. Factor 3, People Responsibility, set at level 8. Negotiates, exchanges ideas, information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions, or solutions. Factor 4, Assets Responsibility, set at level 7. Responsible for achieving major economies or preventing major losses through the management of a highly complex and/or technical department, or through developing and recommending policy as legal counsel. Factor 5, Experience Requirement, set at level 7. Classification requires six years of experience. Factor 6, Educational Requirement, set at level 5. Classification requires a Bachelor’s degree Factor 7, Mathematical Requirements, set at level 4. Uses mathematics involving the practical application of fractions, percentages, ratios, and proportions, and descriptive statistics. Factor 8, Communication Requirements, set at level 7. Reads scientific and technical journals, abstracts, financial reports, and legal documents; speaks before professional and civic groups; participates in panel discussions and speak extemporaneously on a variety of subjects; writes complex articles, reports, and develops presentations for sophisticated audiences. Factor 9, Judgement Responsibility, set at level 5. Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients, or others in the general public. Factor 10, Complexity of Work, set at level 7. Performs work involving the application of principles of logical thinking, scientific, medical, or legal practice to diagnose or define problems, collect data, and solve abstract problems with widespread unit or organization impact; requires sustained, intense concentration for accurate results and continuous exposure to unusual pressures. Factor 11, Impact of Errors, set at level 6. Impact of decisions is serious, effects the entire organization. Factor 12, Physical Demands, set at level 2. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Factor 13, Equipment Usage, set at level 7. Interprets policy and establishes methods and procedures for acquiring, installing, testing, operating, or repairing complex machinery or equipment that requires extended training & experience; preparing specifications for contracts for goods and services; extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items. Factor 14, Unavoidable Hazards, set at level 1. None works in a typical office environment. Factor 15, Safety of Others, set at level 2. Some responsibility for the safety of others. Sched. C page 3 Economic Development / Administration Manager Internal & External Affairs 129 Factor 1, Organizational Responsibility, set at level 7. Manager. Factor 2, Data Responsibility, set at level 8. Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations; changes policies, procedures or methodologies based on new facts, knowledge, or interpretations. Factor 3, People Responsibility, set at level 8. Negotiates, exchanges ideas, information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions, or solutions. Factor 4, Assets Responsibility, set at level 5. Responsible for achieving major economies and/or preventing major losses, authorizing expenditures of large amounts of money, or supervising the purchasing of high value materials, supplies, and equipment. Factor 5, Experience Requirement, set at level 6. Classification requires six years of experience. Factor 6, Educational Requirement, set at level 5. Classification requires a Bachelor’s degree Factor 7, Mathematical Requirements, set at level 4. Uses mathematics involving the practical application of fractions, percentages, ratios, and proportions, and descriptive statistics. Factor 8, Communication Requirements, set at level 8. Reads and interprets professional materials involving advanced bodies of knowledge related to politics, economics, technology, law, medicine, and other complex disciplines; writes extremely complex papers and reports; speaks to high level scientific, political, economic, legal, medical, or other such groups. Factor 9, Judgement Responsibility, set at level 5. Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients, or others in the general public. Factor 10, Complexity of Work, set at level 8. Performs work involving the application of principles of logical thinking, to diagnose or define problems, collect data, and solve abstract problems with widespread unit or organization impact. Factor 11, Impact of Errors, set at level 5. Affects most units in the department and may affect other County departments/functions or citizens. Factor 12, Physical Demands, set at level 2. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Factor 13, Equipment Usage, set at level 5. Has extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items. Factor 14, Unavoidable Hazards, set at level 1. None works in a typical office environment. Factor 15, Safety of Others, set at level 3. Requires responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety. Biweekly Position #Fund Classification Plan Grade Step Biweek Classification Plan Grade Step Biweek Difference P00000949 GFGP Treatment Services Supervisor UNI 124 84 4,089.07 Treatment Services Supervisor UNI 126 72 4,344.87 255.80 6% P00011748 GFGP Treatment Services Supervisor UNI 124 12 3,200.12 Treatment Services Supervisor UNI 126 1 3,364.81 164.69 5% P00016182 GFGP Facilities Project Coordinator UNI 120 24 2,754.64 Sustainability Project Coordinator UNI 120 24 2,754.64 0.00 0% Illustrative Cost - Annual GF 10,933 % Change SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2024 OAKLAND COUNTY CURRENT PROPOSED SCHEDULE D - POSITION CHANGES & ILLUSTRATIVE COST OAKLAND COUNTY SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2024 SCHEDULE E – DRAFT JOB DESCRIPTIONS JOB DESCRIPTIONS This section contains the draft job descriptions for any new classifications that will be created as a result of this Quarterly Report. These drafts are not official, and the content may be revised after the adoption of the Salary Administration Plan Quarterly Report. DRAFT 4-18-24 OAKLAND COUNTY MICHIGAN Class Title: MANAGER INTERNAL & EXTERNAL AFFAIRS Department: Economic Development / Administration Reports To: Deputy County Executive FLSA Status: Exempt Salary Plan: UNI/129 GENERAL SUMMARY Responsible for the administration, implementation and management of critical projects impacting countywide departments and/or communities. Manages all contracts, requests for proposals and vender agreements associated with assigned projects and ensures compliance with applicable laws, regulations, and policies as well as ongoing alignment with departmental and county-wide goals. Meets with committees of the Board of Commissioners and legislative bodies to present proposals, progress reports, and recommendations regarding projects and programs. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Generally, none. Provides guidance and leadership to internal and external stakeholders to ensure project needs are met. ESSENTIAL JOB FUNCTIONS Manages major contracts and requests for proposals to ensure external service providers meet County requirements and align with established performance standards. Coordinates with Purchasing, Corporation Counsel, and outside consultants, reviewing proposals, and leading the evaluation team to recommendations. Oversees the development, implementation, and administration of critical projects impacting countywide departments and/or communities, using portfolio management and project management disciplines. Directly manages the intake of new project requests, facilitates the evaluation of project proposals, and obtains approval of new project requests. Responsible for effectively managing and tracking the execution of all approved projects. Meets with committees of the Board of Commissioners and legislative bodies to present proposals, progress reports, and recommendations regarding projects and programs. Oversees vendors and operations, and ensures compliance with applicable laws, regulations, and policies as well as ongoing alignment with departmental and county-wide goals. CLASS TITLE: MANAGER EXTERNAL AFFAIRS & OPERATIONS 2 Identifies and develops key partnerships with external agencies and organizations. Acts as liaison and represents the County by preparing and delivering formal presentations and events to various groups inside and outside the organization. Approves payments against operating and project budgets, following necessary verification and review of project specification compliance. Establishes a priority system to allow higher level projects to be completed as planned. Works closely with the Department of Public Communications team on large scale Economic Development and Executive level initiatives. Coordinates advocacy initiatives surrounding Oakland County’s Economic Development at the local, state, and national levels. Maintains business resources for internal and external constituencies including Key Performance Indicators (KPIs), economic data, etc. Oversees the planning, budgeting, and operation of the County's Economic Development projects, including the creation of annual goals, objectives, key performance measures, work program preparation, annual budget requests and revenue projections. Represents the County and its interests by participating as a member of statewide, regional, county, and local organizations concerned with economic development. Utilizes current Countywide and/or department specific software to complete assignments. ADDITIONAL DUTIES & RESPONSIBLITIES May be required to work an adjusted schedule involving evening hours and/or weekends to attend municipal Boards and related project meetings or activities. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. CLASS TITLE: MANAGER EXTERNAL AFFAIRS & OPERATIONS 3 EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor's Degree from an accredited college or university. Preferred major in Business Administration, Economics, Finance, Communication, or a closely related field. 2. Have had at least six (6) years of full-time work experience in project planning and execution, policy development, communication, sponsorship, or a related field, of which at least three (3) years were in an administrative capacity involving supervisory, budgetary, and related administrative functions. NOTE: A Master's Degree may be substituted for one (1) year of the required work experience. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge and understanding of advocacy and public policy work. 2. Considerable ability to give clear and consistent instructions to team members. 3. Considerable ability to establish and maintain effective working relationships with public agencies, private organizations, County employees and officials and the public. 4. Considerable ability to synthesize, present, and make recommendations on complex and technical reports, studies, and financial packages as they relate to programs and clients. 5. Considerable knowledge of the statutes, ordinances, and regulations of governmental agencies responsible for the financing and regulating of local development. 6. Considerable ability to exercise equitable and mature judgment in analyzing problems and recommending solutions. 7. Demonstrated leadership and strategic direction setting. 8. Excellent verbal and written communication and team management skills. 9. Demonstrated ability to be creative and innovative. 10. Highly organized with a strong attention to detail. 11. Familiar with current word processing, spreadsheet, database, e-mail, and Internet software. 07-11-24.MB DRAFT OAKLAND COUNTY MICHIGAN Class Title: MANAGER PROCUREMENT Department: Management & Budget / Purchasing Reports To: Chief Procurement Officer FLSA Status: Exempt Salary Plan: UNI/129 GENERAL SUMMARY Responsible for overseeing a fair and transparent centralized procurement program used by Oakland County departments and countywide elected officials in accordance with Oakland County’s Purchasing Policies and Procedures Manual, Board of Commissioner’s resolutions, and state and federal laws. Proactively seeks opportunities to increase diversity within the County’s supplier base to ensure that minority-owned, women-owned, disabled-owned, and veteran-owned businesses have the opportunity to bid competitively for County contracts. Negotiates and supervises the negotiation of contracts with vendors to ensure securing the best deals and terms. Provides recommendations regarding division personnel, budget, measurable goals and objectives, and data processing issues as well as for the implementation of administrative policies and procedures. Creates and updates workflow processes to gain divisional efficiencies and recommends improvements to the County’s Purchasing Policies and Procedures Manual. Assists the Chief Procurement Officer in developing the division's operating budget. Utilizes current countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Working through one or more subordinate supervisors, plans, directs, makes staffing decisions and exercises control over the Purchasing Division. Exercises managerial authority over a group of professional, technical and clerical staff. ESSENTIAL JOB FUNCTIONS Develops, recommends and implements procedures for the efficient processing of purchase requisitions, purchase orders, invoices, supplier contracts and related purchasing records in order to ensure the smooth and efficient flow and recording of purchasing activities. Oversees the centralized procurement program including all bidding, contracting and monitoring activities involved in the County’s centralized purchasing operation in accordance with the County Purchasing Policies and Procedures Manual, Board of Commissioner’s resolutions, and state and federal laws. Negotiates and supervises the negotiation of contracts with vendors to ensure securing the best deals and terms. CLASS TITLE: MANAGER PROCUREMENT 2 Oversees development of all contracts and/or lease agreements by procurement staff to ensure that the language, terms, conditions, and provisions contained therein are appropriate and current. Seeks and promotes opportunities for the division to participate in vendor outreach programs for new supplier diversity. Proactively seeks opportunities to increase diversity within the County’s supplier base to ensure that minority-owned, women-owned, disabled-owned, and veteran-owned businesses have the opportunity to bid competitively for County contracts. Collaborates with Department Directors, Administrators, and Elected Officials in developing departmental specifications based on needs, long term cost savings, and design solicitations. Oversees consultations with county departments to ascertain and define needs. Assists the Chief Procurement Officer in developing the Division's budget. Oversees the internal buyer training program and its continuous development. Encourages staff development and participation in professional training and certification programs that will enhance individual skills in the procurement profession. Reviews any reports or activities related to procurement that are generated for the public or Board of Commissioners. Researches procurement trends and trains Purchasing staff and departmental contacts on best practices, procurement software, and county policies and procedures. Analyzes and maintains current information on purchasing trends to ensure that county procurement and contracting activities incorporate and reflect the most recent state and national practices. Reviews and updates the County’s Purchasing Policies and Procedures Manual to ensure the efficacy and integrity of the County's purchasing procedures. Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to public sector procurement operations. Complies reports for the Chief Procurement Officer. Utilizes current countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information with tact and diplomacy. CLASS TITLE: MANAGER PROCUREMENT 3 WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor’s degree from an accredited college or university with a preferred major in Business Administration, Public Administration, Economics, Accounting, or related field of study. 2. Have six (6) years of full-time professional procurement or purchasing experience, two (2) years of which were in a supervisory or leadership capacity. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Possession of one of the following professional certificates or equivalent: Certified Purchasing Manager (CPM), Certified Professional Public Buyer (CPPB), or Certified Professional in Supply Management (CPSM). 2. Considerable knowledge of general methods and procedures for purchasing supplies and services within a defined field of activity, and familiarity with basic market conditions affecting price and availability of purchased items. 3. Considerable experience in contract negotiations and networking. 4. Considerable knowledge of purchasing practices and policies, and of laws and regulations governing public procurement. 5. Substantial experience engaging in vendor outreach and education, including supplier diversity efforts. 6. Considerable ability to make work decisions in accordance with laws, rules, regulations, and departmental policies. 7. Considerable ability to prepare and revise complex contracts, contract amendments, bid documents. And purchase orders. 8. Considerable ability to plan, organize, direct, and evaluate work performed by others. CLASS TITLE: MANAGER PROCUREMENT 4 9. Considerable ability to establish and maintain effective working relationships with vendors, salespersons, County officials, employees, and the public. 10. Reasonable ability to collect, summarize, analyze, and present information and to prepare and present recommendations related to procurement policies and practices. 11. Reasonable ability to work effectively with County management resolving administrative level problems. 12. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software. DRAFT 7-22-24 1 OAKLAND COUNTY MICHIGAN Class Title: SUSTAINABILITY PROJECT COORINDATOR Department: County Executive / Office of Environmental Sustainability Reports To: Environmental Sustainability Officer FLSA Status: Non-Exempt Salary Plan: UNI/120 GENERAL SUMMARY Serves as project leader for small to medium size projects to improve county policies, programs, and initiatives that promote environmental, economic, and social sustainability. Responsible for the overall execution of the project, including design, budget, and schedule on behalf of the Environmental Sustainability Unit and community-based projects. The projects are short to medium in duration and small to medium in budget. Performs responsible administrative and professional work of a complex nature including supporting the ideation, development, implementation, and evaluation of community-facing sustainability programs for Oakland County. Includes supporting the start-up of new projects and managing projects of significant internal and external community involvement. Utilizes current countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as project leader for small to medium sustainability projects. May oversee consultants and other external partners related to projects. ESSENTIAL JOB FUNCTIONS Supports community facing sustainability initiatives which includes managing existing programs, helping create new programs, fundraising, ideation, and program management. Using a variety of tools, engages the public in the sustainability planning process and organizes meetings to solicit input and generate dialogue on sustainability issues. Develops and annually updates relevant sustainability metrics and KPIs. Performs research, planning, and technical analysis for complex projects; develops data sets that measure progress of existing programs, and through data driven decisions help identify new sustainability strategies. Conducts ongoing research into best practices, emerging trends, and potential opportunities for existing and new policies, programs, and projects for the Office of Sustainability and greater Oakland County community. CLASS TITLE: SUSTAINABILITY PROJECT COORINDATOR 2 Makes recommendations to higher level Office of Sustainability team members regarding project feasibility based on various inputs, including but not limited to cost, funding, budget, policies and ordinances, best practices, and current sustainability practices. Supports county departments in implementing energy conservation and sustainability programs. Attends meetings, conferences, and workshops. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Utilizes current countywide and/or department specific software to complete assignments. ADDITIONAL DUTIES & RESPONSIBILITIES Updates communications of sustainability projects and efforts; works with the communications team to develop additional communication media in multiple formats to communicate sustainability initiatives. Supports the preparation of grant applications. Participates in regular office meetings and strategy meetings. Supports ad hoc requests for project support from team members in the Office of Sustainability. Performs other duties as identified by Office of Sustainability team. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is carried out in a typical office environment and may include site visits and travel throughout Oakland County and surrounding area. May participate in activities that require driving or being a passenger in an automobile. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. CLASS TITLE: SUSTAINABILITY PROJECT COORINDATOR 3 EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor’s degree from an accredited college or university accredited college or university with a major in Sustainability, Public Policy, Environmental Policy, Environmental Science, Natural Resources Management, Engineering, Urban Planning, or related field of study. 2. Have had at least two (2) years of full-time experience in developing, maintaining, and/or managing sustainability related programs, initiatives, or processes involving the collection, analysis, and reporting of program data. NOTE: Additional years of experience can substitute for the degree requirement on a year-for-year basis. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable ability to demonstrate quantitative and qualitative analytical skills. 2. Considerable experience in public speaking in large and small formats, including developing and delivering presentations to diverse audiences. 3. Considerably ability to effectively communicate through strong oral and written communication to a diverse audience, including stakeholders with basic and advanced knowledge of sustainability. 4. Considerable ability to work collaboratively with a wide range of internal and external partners. 5. Considerable ability to demonstrate diversity, equity, and inclusion principles and best practices. 6. Considerable ability to accurately interpret and implement policies, procedures, and regulations. 7. Considerable ability to problem solve and demonstrate decision making and analytical capabilities. 8. Considerable ability to develop and maintain non-partisan, respectful, and effective working relationships with all levels within the organization. 9. Considerable ability to set priorities, coordinate multiple projects, work independently, and meet deadlines. 10. Considerable ability to influence and lead others towards greater sustainability practices. CLASS TITLE: SUSTAINABILITY PROJECT COORINDATOR 4 11. Considerable ability to demonstrate excellent customer service techniques. 12. Reasonable ability to analyze and organize sustainability information, prepare reports, and adapt to new approaches and innovations. 13. Reasonable knowledge of local and state government operations. 14. Reasonable knowledge of Urban and rural sustainability principles and practices. 15. Reasonable knowledge of behavior changes strategies, natural systems, and urban resilience. 16. Reasonable knowledge of local, state, and national sustainability and climate issues.