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Home My WebLink AboutResolutions - 2024.10.10 - 41508 AGENDA ITEM: Grant Acceptance from the Michigan Department of Health and Human Services for the FY 2025 Child Parent Legal Representation DEPARTMENT: Circuit Court MEETING: Board of Commissioners DATE: Thursday, October 10, 2024 7:10 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4493 Motion to accept the FY 2025 Michigan Child Parent Legal Representation (CPLR) Grant Agreement in the amount of $300,000 from Michigan Department of Health and Human Services, for the period of October 1, 2024 through September 30, 2025; further, authorize the Chair of the Board of Commissioners to execute the agreement; further, amend the FY 2025 budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The focus of the program is to enhance legal representation to eligible children and parents in child welfare legal proceedings. To achieve this the court plans to offer programs that attract new counsel, aid in training young attorneys and offer assistance legal to child and family. Additional legal services such as trainings, education services, and other matters affecting the child will be paid for. Experienced mentor attorneys will be compensated to mentor younger attorneys. In an effort to attract and maintain qualified council, the court will pay a higher rate to attorney services under this grant. POLICY ANALYSIS Acceptance of this grant does not obligate the County to any future commitment and continuation of the positions in the grant is contingent upon continued future levels of grant funding. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 10/10/2024 AGENDA DEADLINE: 10/20/2024 7:10 PM ATTACHMENTS 1. CIRCUIT COURT - Acceptance of the FY2025 Child Parent Legal Representation Grant - SCHEDULE A 2. Grant Review Sign-Off CPLR FY25 Acceptance 3. CPLR FY25 O.C. - Copy COMMITTEE TRACKING 2024-10-01 Public Health & Safety - Forward to Finance 2024-10-02 Finance - Recommend to Board 2024-10-10 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault (17) No: None (0) Abstain: None (0) Absent: William Miller III, Linnie Taylor (2) Passed Oakland County, Michigan CIRCUIT COURT - Acceptance of the FY2025 Child Parent Legal Representation Grant Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND) Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2025 Amendment FY 2026 Amendment FY 2027 Amendment R General Fund Grants Family Division FND10101 CCN3010402 RC610313 PRG121240 GRN-1004546 610000 Federal Operating Grants 300,000 300,000 300,000 Total Revenues 300,000 300,000 300,000 E General Fund Grants Family Division FND10101 CCN3010402 SC730450 PRG121240 GRN-1004546 730000 Defense Atty Fees 200,000 200,000 200,000 E General Fund Grants Family Division FND10101 CCN3010402 SC730723 PRG121240 GRN-1004546 730000 Fees Guardian Ad Litem 100,000 100,000 100,000 Total Expenditures 300,000 300,000 300,000 GRANT REVIEW SIGN-OFF – 6th Circuit Court GRANT NAME: FY25 Child Parent Legal Representation (CPLR) Grant AWD00548 FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564 STATUS: Acceptance (Greater than $10,000) DATE: 09/27/2024 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to appear on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved. – Shannon Lee (09/27/2024) Human Resources: Approved. – Hailey Matthews on behalf of Heather Mason (09/25/2024) Risk Management: Approved. – Robert Erlenbeck (09/25/2024) Corporation Counsel: Approved. ––Heather Lewis (09/27/2024) Child and Parent Legal Representation - 2025 Facesheet Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 1.Demographic Information a.Demographic Information Name County of Oakland - 6th Judicial Circuit b.Organizational Unit c.Address 1200 N Telegraph Rd d.Address 2 e.City Pontiac State MI Zip 48341-0404 f.Federal ID Number 38-6004876 Reference No.136200362 Unique Entity Id.HZ4EUKDD7A B4 g.Agency's fiscal year (beginning month and day)October-01 h.Agency Type Private, Non-Profit Public 1.Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2.Program / Service Information a.Program / Service Information Name Child and Parent Legal Representation - 2025 b.Is implementing agency same as Demographic Information Yes No c.Implementing Agency Name d.Project Start Date Oct-01-2024 End Date Sep-30-2025 e.Amount of Funds Allocated $300,000.00 Project Cost $1,200,000.00 __________________________________________________________________________ Page: 1 of 12 FOR OFFICE USE ONLY:Version # ______ APP # ______ 3.Certification / Contacts Information a.Project Director Name Remele Penick Title Administrator Mailing Address 1200 N. Telegraph Rd. City Pontiac State MI Zip 48341 Telephone (248) 858-0296 Fax E-mail Address penickr@oakgov.com b.Authorized Official Name Christina Bujak Title Other Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341-0404 Telephone (248) 452-9564 Fax E-mail Address bujakc@oakgov.com c.Financial Officer Name Karrie Jager Title Accountant Mailing Address 2100 Pontiac Lake Rd. City Waterford State MI Zip 48329 Telephone (248) 858-5468 Fax (248) 858-9724 E-mail Address jagerk@oakgov.com d.Authorized Official Name David Woodward Title County Commissioner Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341 Telephone (248) 858-0100 Fax E-mail Address woodwardd@oakgov.com Facesheet for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 2 of 12 Certifications Certifications for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 4.Assurances and Certifications A. SPECIAL CERTIFICATIONS a By checking this box, the individual or officer certifies that the individual or officer is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Grantee. b By checking this box, the individual or officer certifies that the individual or officer is authorized to sign the agreement on behalf of the responsible governing board, official or Grantee. B. State of Michigan Information Technology Information Security Policy 1.By checking the following boxes, the Grantee acknowledges compliance with State of Michigan Information Technology Information Security Policy* and provides the following assurances: a.The Grantee Project Director will be notified within 24 hours when its users are terminated or transferred or immediately if after an unfriendly separation. b.The Grantee Project Director will annually review and certify user accounts to verify the user’s access is still required and the user is assigned the appropriate permissions. c.The Grantee Project Director will remove user’s access within 48 hours of notification when users are terminated or transferred, or immediately if after an unfriendly separation. d.After 120 days of inactivity, when the user attempts to log into their account they will receive a message stating their account has been deactivated, and the user will have to request the account be reinstated. *Policy available at https://www.michigan.gov/documents/dmb/1340_193162_7.pdf __________________________________________________________________________ Page: 3 of 12 Narrative Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 5.Program Synopsis The focus of the program is to provide legal representation to eligible children and parents in child welfare legal proceedings. To achieve this the court plans to offer programs that attract new council, aid in training young attorneys and offer assistance legal to child and family. Additional legal services such as trainings, education services, and other matters affecting the child will be paid for. Experienced mentor attorneys will be compensated to paid to mentor younger attorneys. In an effort to attract and maintain qualified council, the court will pay a higher rate to attorney services under this grant. 6.Program Target Area Counties project will serve (check all that apply): Alcona Alger Allegan Alpena Antrim Arenac Baraga Barry Bay Benzie Berrien Branch Calhoun Cass Charlevoix Cheboygan Chippewa Clare Clinton Crawford Delta Dickinson Eaton Emmet Genesee Gladwin Gogebic Grand Traverse Gratiot Hillsdale Houghton Huron Ingham Ionia Iosco Iron Isabella Jackson Kalamazoo Kalkaska Kent Keweenaw Lake Lapeer Leelanau Lenawee Livingston Luce Mackinac Macomb Manistee Marquette Mason Mecosta Menominee Midland Missaukee Monroe Montcalm Montmorency Muskegon Newaygo Oakland Oceana Ogemaw Ontonagon Osceola Oscoda Otsego Ottawa Presque Isle Roscommon Saginaw St. Clair St. Joseph Sanilac Schoolcraft Shiawassee Tuscola Van Buren Washtenaw Wayne Wexford Out Wayne __________________________________________________________________________ Page: 4 of 12 Narrative for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ __________________________________________________________________________ Page: 5 of 12 Work Plan Work Plan for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 7.Workplan Objective :Billable services submitted for reimbursement within the grant. Activity :The court will compensate attorneys for legal representation for child and/or parents within all abuse and neglect proceedings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Consistency in legal representation. Measurement :1. Number of attorneys on court appointment list. 2. Number of attorneys on court appointment list prior to this grant being implemented. Activity :Provide Ancillary Legal Services to Families. Attorneys will be compensated to represent families in ancillary legal matters that are causing barriers to permanency. Responsible Staff :Juvenile Division Manager, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Ancillary legal matters will be resolved. Measurement :1. Number of cases provided ancillary legal services. 2. Percentage of cases provided ancillary legal services. 3. Types of legal services provided. Activity :Establish an Attorney Mentor Program. Experienced attorneys will mentor newer attorneys through their first few child protective proceedings. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :New attorneys will receive assistance from a mentor. Measurement :1. Number of new attorneys in mentor program. 2. Percentage of new attorneys in mentor program. Activity :Compensate Attorneys to Attend Trainings. Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorneys' skills and lead to faster permanency. This is an enhanced service as this activity was not provided to attorneys for reimbursement prior to participating in this grant. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :1. Attorneys will attend court-approved child welfare trainings. 2. Attorneys will find the training helpful to their practice. Measurement :1. Number of attorneys that attended a training. 2. Number of trainings attended. Activity :Compensate Attorneys for out of court advocacy. Attorneys will be compensated to represent clients in out-of-court meetings. Responsible Staff :Juvenile Division Manager/Staff, Judicial Support/Court Business Manager Date Range :10/01/2024 - 09/30/2025 Expected Outcome :Attorneys will attend out of court meetings, resulting in increased client communication. Measurement :1. Number of attorneys that attended out of court meetings. 2. Total number of out of court meetings attended. __________________________________________________________________________ Page: 6 of 12 Budget Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ Line Item Qty Rate Units UOM Total Amount DIRECT EXPENSES Program Expenses 1 Salary & Wages 2 Fringe Benefits 3 Employee Travel and Training 4 Supplies & Materials 5 Subawards – Subrecipient Services 6 Contractual - Professional Services Attorney Services Ancillary Matters Notes : Attorney assistance with ancillary matters Funding for approximately 100 families to cover ancillary legal services estimated at $110 per hour and an avg of 22.5 hours per family.THis is to cover issues related to but not limited to education, housing, medical needs, etc. to aid in permanency and stability for the family. 0.0000 0.000 0.000 250,000.00 250,000.00 Attorney Mentor Notes : Pay approximately $75 per hour to experienced attorneys to serve as mentors to new attorneys assisting in education on juvenile 0.0000 0.000 0.000 20,000.00 20,000.00 ________________________________________________________________________________________________________________ Page: 7 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount matters. Increased Compensation for attorneys Notes : Increased compensation based on fee schedule to attract and retain counsel for qualifying families. Estimate based on approximately 258 cases with average of 3 attorneys per case. 0.0000 0.000 0.000 500,000.00 500,000.00 Increased Trainings for attorneys Notes : Attorneys will be compensated for attending court-approved child welfare trainings, which will advance the attorney's skills and lead to faster permanency. 0.0000 0.000 0.000 30,000.00 30,000.00 Total for Contractual - Professional Services 800,000.00 800,000.00 7 Communications 8 Grantee Rent Costs 9 Space Costs 10 Capital Expenditures - Equipment & Other 11 Client Assistance - Rent 12 Client Assistance - All Other 13 Other Expense Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES ________________________________________________________________________________________________________________ Page: 8 of 12 Budget Detail for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount Indirect Costs 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 ________________________________________________________________________________________________________________ Page: 9 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative DIRECT EXPENSES Program Expenses 1 Salary & Wages 0.00 0.00 2 Fringe Benefits 0.00 0.00 3 Employee Travel and Training 0.00 0.00 4 Supplies & Materials 0.00 0.00 5 Subawards – Subrecipient Services 0.00 0.00 6 Contractual - Professional Services 800,000.00 800,000.00 7 Communications 0.00 0.00 8 Grantee Rent Costs 0.00 0.00 9 Space Costs 0.00 0.00 10 Capital Expenditures - Equipment & Other 0.00 0.00 11 Client Assistance - Rent 0.00 0.00 12 Client Assistance - All Other 0.00 0.00 13 Other Expense 0.00 0.00 Total Program Expenses 800,000.00 800,000.00 TOTAL DIRECT EXPENSES 800,000.00 800,000.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0.00 2 Cost Allocation Plan 0.00 0.00 ________________________________________________________________________________________________________________ Page: 10 of 12 Budget Summary for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 ________________________________________________________________________________________________________________ Category Total Amount Narrative Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 800,000.00 800,000.00 Source of Funds Category Total Amount Cash Inkind Narrative 1 Source of Funds MDHHS State Agreement 200,000.00 200,000.00 0.00 0.00 Fees and Collections - 1st and 2nd Party 0.00 0.00 0.00 0.00 Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00 Local 600,000.00 0.00 600,000.00 0.00 Non-MDHHS State Agreements 0.00 0.00 0.00 0.00 Federal 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 In-Kind 0.00 0.00 0.00 0.00 Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00 Total Source of Funds 800,000.00 200,000.00 600,000.00 0.00 Totals 800,000.00 200,000.00 600,000.00 0.00 ________________________________________________________________________________________________________________ Page: 11 of 12 Miscellaneous Miscellaneous for Child and Parent Legal Representation - 2025 Agency: County of Oakland - 6th Judicial Circuit Application: Child and Parent Legal Representation - 2025 7/15/2024 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 11.Supporting documentation, if required Attachment Title Attachment __________________________________________________________________________ Page: 12 of 12