HomeMy WebLinkAboutResolutions - 2024.10.24 - 41525
AGENDA ITEM: Building Management System (BMS) Phase Eight Replacement Project
DEPARTMENT: Facilities Management
MEETING: Board of Commissioners
DATE: Thursday, October 24, 2024 7:22 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4564
Motion to approve the Building Management System (BMS) Phase Eight Replacement Project in the
amount of $600,000; further, authorize the transfer of funding for the Building Management System
(BMS) Phase Eight Replacement Project (PRJ-17724) in the amount of $600,000 from the Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed
in Schedule A.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
The Building Management System (BMS) is critical to the effective and efficient operation of building
systems, including heating and cooling, air handlers, dampers, temperature monitoring, controls,
etc. The BMS implementation will include the replacement of antiquated controls systems,
installation of new HVAC controls and components, and new temperature control sensors, providing
optimum air quality and occupant comfort.
In accordance with Purchasing Division policies and procedures, Facilities Maintenance and
Operations (FM&O) and Purchasing solicited bids for a BMS solution implementer and after a
thorough review process by a team of evaluators that included Information Technology (IT), FM&O,
and Purchasing.
Limbach Company LLC., provided the best value bid.
The total project cost is $600,000, including $550,000 for materials and installation from Limbach
Company, LLC., $40,000 for mechanical and electrical engineering services from Hooker DeJong,
INC., $10,000 for contingency. Funding in the amount of $600,000 is available for transfer from the
FY 2025 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) for the Building Management System (BMS) Phase Eight Replacement Project.
POLICY ANALYSIS
This is a request for approval of the eighth phase of the Building Maintenance System (BMS).
Segments of the current BMS are over 35 years old, and superseded by newer, more advanced
hardware and software solutions. The Board has previously approved the pilot phase, and phases
one through seven to replace the BMS at County facilities.
The proposed Building Management System (BMS) Phase 8 focuses on completing the Courthouse
West Wing implementation (currently in progress via BMS Phase 7) and starting partial BMS
implementation at the Jail. The Courthouse Tower, West Wing Extension (WWE), and Auditorium
were implemented in previous BMS phases. The estimated implementation timeframe is 11
months.
Future BMS phases & funding will be required to fully implement throughout the Jail complex due to
the building size and HVAC complexity.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Misty Raatz
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/24/2024
AGENDA DEADLINE: 11/03/2024 7:22 PM
ATTACHMENTS
1. Facilities_FY2025 Building Mgt System Replace Phse8_Schedule A
2. BMS Phase 8 Courthouse Jail - MR Map
3. BMS Phase 8 Project Estimate 08.15.24
COMMITTEE TRACKING
2024-10-16 Economic Development & Infrastructure - Forward to Finance
2024-10-16 Finance - Recommend to Board
2024-10-24 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William
Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie
Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson, Charles Cavell (2)
Passed
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - FY2025 BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT / PHASE EIGHT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
E Building Improvement Capital Planning and Design FND40100 CCN1040901 SC788001 PRG148020 BFA40400 788001 Transfer Out $(600,000)$-$-
Total Expenditures $(600,000)$-$-
R Project Work Order Capital Planning and Design FND40400 CCN1040901 RC695500 PRG148020 PROJ-17724 BFA40100 695500 Transfer In $600,000 $-$-
Total Revenues $600,000 $-$-
Building Management System (BMS)
Phase 8 Implementation
Courthouse & Jail
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 8/15/2024
FPE#:
WO#: 1182641
FM Project Manager: FOSTER, STEPHEN
Project: BMS Phase 8 Implementation - Courthouse & Jail
FM-730352 CONSTRUCTION
FM-730352-HVAC Building Management System Phase 8 Limbach Inc.$550,000.00
$550,000.00Total:CONSTRUCTION
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous Miscellaneous Owner Expenses $10,000.00
$10,000.00Total:MISCELLANEOUS
Others CONSULTANTS
FM-731444-MechanicalConsultant Building Management System Phase 8 Hooker DeJong $40,000.00
$40,000.00Total:CONSULTANTS
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$600,000.00
$600,000.00
8/15/2024