HomeMy WebLinkAboutResolutions - 2024.10.24 - 41534
AGENDA ITEM: Grant Acceptance from the U.S. Department of Justice for the FY 2024 Promoting
Access to Crisis Teams – Community Police Development
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Thursday, October 24, 2024 7:22 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4575
Motion to accept the FY 2024 Promoting Access to Crisis Teams – Community Police Development
grant funding from the U.S. Department of Justice in the amount of $400,000 for the period of
October 1, 2024 through September 31, 2026; further, authorize the Chair of the Board of
Commissioners to execute the grant agreement and attached the FY 2025-2026 Subrecipient
Agreement with Oakland County Health Network; further, amend the FY 2025 -FY 2026 budgets as
detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
Oakland County Sheriff’s Office has been awarded FY 2024 Promoting Access to Crisis Teams –
Community Police Development grant funding in the amount of $400,000 from the U.S. Department
of Justice (DOJ), Office of Community Oriented Policing Services (COPS). The grant period is
October 1, 2024 through September 30, 2026. The project program will provide the ability to expand
the Crisis Response Unit (CRU) by adding a traveling co-responder, a dedicated non-patrol vehicle
and additional funding for overtime, which will allow for increasing service hours to provide more
availability for face-to-face crisis intervention.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Curtis Childs, Undersheriff
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/24/2024
AGENDA DEADLINE: 11/03/2024 7:22 PM
ATTACHMENTS
1. Budget Amendment - FY24 PACT Grant Schedule A
2. Grant Review Sign-Off
3. Award Package
4. Oakland County Sheriffs Office Budget Narrative, Revised 5.10.24
5. FY2024 PACT Grant Subrecipient Agreement with Oakland Community Health Network
COMMITTEE TRACKING
2024-10-15 Public Health and Safety - Forward to Finance
2024-10-16 Finance - Recommend to Board
2024-10-24 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William
Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie
Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson, Charles Cavell (2)
Passed
Oakland County, Michigan
SHERIFF'S OFFICE - FY2024 PROMOTING ACCESS TO CRISIS TEAMS - COMMUNITY POLICE DEVELOPMENT GRANT ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 RC610313 PRG110110 GRN-1004559 610000 Federal Operating Grants $400,000 $400,000 $400,000
Total Revenues $400,000 $400,000 $400,000
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC712020 PRG110110 GRN-1004559 702000 Overtime $68,294 $68,294 $68,294
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC722770 PRG110110 GRN-1004559 722000 Retirement 16,557 16,557 16,557
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC722790 PRG110110 GRN-1004559 722000 Social Security 5,229 5,229 5,229
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC731458 PRG110110 GRN-1004559 730000 Professional Services 257,872 257,872 257,872
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC732018 PRG110110 GRN-1004559 730000 Travel & Conference 2,161 2,161 2,161
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC760188 PRG110110 GRN-1004559 760000 Vehicles 43,000 43,000 43,000
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC776659 PRG110110 GRN-1004559 770000 Motor Pool Fuel 4,800 4,800 4,800
E Law Enforcement Grants Emergency Response & Prep FND11005 CCN4030501 SC776661 PRG110110 GRN-1004559 770000 Motor Pool 2,087 2,087 2,087
Total Expenditures $400,000 $400,000 $400,000
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY2024 Promoting Access to Crisis Teams (PACT) AWD00560
FUNDING AGENCY: US DOJ
DEPARTMENT CONTACT: Katie West 248-452-2110
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/11/2024
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on
the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (10/11/2024)
Human Resources:
Approved by Human Resources. No position impact. – Hailey Matthews on behalf of Heather Mason (10/08/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (10/09/2024)
Corporation Counsel:
Approved. – Mary Ann Jerge (10/08/2024)
Department of Justice (DOJ)
Office of Community Oriented Policing Services (COPS
Office)
Washington, D.C. 20531
Name and Address of Recipient: COUNTY OF OAKLAND
1200 N TELEGRAPH RD
City, State and Zip:PONTIAC, MI 48341
Recipient UEI:HZ4EUKDD7AB4
Project Title: FY24 County of Oakland, MI
PACT Grant Award Number: 15JCOPS-24-GG-01387-PPSE
Solicitation Title: FY24 Promoting Access to Crisis Teams - Community Policing Development Solicitation
Federal Award Amount: $400,000.00 Federal Award Date: 9/30/24
Awarding Agency: Office of Community Oriented Policing Services
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.710 - Public Safety Partnership and Community Policing Grants
Project Period Start Date: 10/1/24 Project Period End Date: 9/30/26
Budget Period Start Date: 10/1/24 Budget Period End Date : 9/30/26
Project Description:
The Oakland County Sheriff's Office will use FY24 PACT funding to expand their Crisis Response Unit (CRU), by
adding a traveling Co-Responder Mental Health Clinician, a dedicated non-patrol vehicle for the CRU team, and
funding for additional overtime for the CRU team. Adding an additional traveling co-responder will allow the CRU team
to expand the service area to all of Oakland County, which has a population of 1.2 million residents, and expand
service hours, providing more availability for face-to-face crisis intervention, providing referrals to multiple community
resources, and communicating resources to individuals and families in need. Expanded program goals also include
decreasing response times between calls for services and providing follow up mental health services and resources to
the individuals experiencing a mental health crisis, reducing repetitive calls for services to the same individuals by
providing mental health services and resources, creating partnerships with local law enforcement agencies to
encourage referrals to the CRU team, and educating community members through community events on the
availability of the CRU and co-responder team and linking the community to more mental health services and
resources.
Page: 1 of 19
Award Letter
September 30, 2024
Dear Michael Bouchard,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented
Policing Services (the COPS Office) has approved the application submitted by COUNTY OF OAKLAND for an
award under the funding opportunity entitled 2024 FY24 Promoting Access to Crisis Teams - Community Policing
Development Solicitation. The approved award amount is $400,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by the COPS Office, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Hugh T. Clements
COPS Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
Page: 2 of 19
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner .
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o
jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts .
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
COUNTY OF OAKLAND
UEI
HZ4EUKDD7AB4 ORI Number
Street 1
1200 N TELEGRAPH RD Street 2
City
PONTIAC
State/U.S. Territory
Michigan
Zip/Postal Code
48341
Country
United States
County/Parish
Province
Award Details
Federal Award Date
9/30/24
Award Type
Initial
Award Number
15JCOPS-24-GG-01387-PPSE
Supplement Number
00
Federal Award Amount
$400,000.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.710 Public Safety Partnership and Community Policing Grants
Page: 3 of 19
Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2024 FY24 Promoting Access to Crisis Teams -
Community Policing Development Solicitation
Application Number
GRANT14110388
Awarding Agency
COPS
Grant Manager Name
LINDA BRASWELL
Phone Number
202-394-2808
E-mail Address
Linda.Braswell@usdoj.gov
Project Title
FY24 County of Oakland, MI PACT Grant
Performance Period Start
Date
10/01/2024
Performance Period End Date
09/30/2026
Budget Period Start Date
10/01/2024
Budget Period End Date
09/30/2026
Project Description
The Oakland County Sheriff's Office will use FY24 PACT funding to expand their Crisis Response Unit (CRU), by
adding a traveling Co-Responder Mental Health Clinician, a dedicated non-patrol vehicle for the CRU team, and
funding for additional overtime for the CRU team. Adding an additional traveling co-responder will allow the CRU team
to expand the service area to all of Oakland County, which has a population of 1.2 million residents, and expand
service hours, providing more availability for face-to-face crisis intervention, providing referrals to multiple community
resources, and communicating resources to individuals and families in need. Expanded program goals also include
decreasing response times between calls for services and providing follow up mental health services and resources to
the individuals experiencing a mental health crisis, reducing repetitive calls for services to the same individuals by
providing mental health services and resources, creating partnerships with local law enforcement agencies to
encourage referrals to the CRU team, and educating community members through community events on the
availability of the CRU and co-responder team and linking the community to more mental health services and
resources.
Page: 4 of 19
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were
programmatically approved based on the final proposed detailed budget and budget narratives submitted by your
agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.
Budget Clearance Date:8/1/24 2:31 PM
Comments
Your proposed budget included costs which were deemed unallowable, unreasonable, unnecessary, outside the
scope of the program, or inconsistent with program guidelines and the program solicitation. Those costs were
reallocated into other approved costs categories and are reflected in the approved budget.
Budget Category Proposed
Budget
Change Approved
Budget
Percentages
Sworn Officer Positions:$0 $0 $0 ––
Civilian or Non-Sworn Personnel:$90,079 -$90,079 $0 ––
Travel:$2,161 $0 $2,161 ––
Equipment:$43,000 $0 $43,000 ––
Supplies:$0 $0 $0 ––
SubAwards:$257,872 $0 $257,872 ––
Procurement Contracts:$0 $0 $0 ––
Other Costs:$6,888 $90,079 $96,967 ––
Total Direct Costs:$400,000 $0 $400,000 ––
Indirect Costs:$0 $0 $0 ––
Total Project Costs:$400,000 $0 $400,000 ––
Federal Funds:$400,000 $0 $400,000 100.00%
Match Amount:$0 $0 $0 0.00%
Page: 5 of 19
Program Income:$0 $0 $0 0.00%
Budget Category
Sworn Officer
Civilian Personnel
Travel
BudgetYearDetail
Purpose of Travel Location Type of Expense Basis Cost Quantity # Of
Staff
# Of
Trips
Total
Cost
1 CIT International
Conference TBD Lodging Night $221.503.00 1.00 2.00 $1,329.00
2 CIT International
Conference TBD Meals Day $79.004.00 1.00 2.00 $632.00
3 CIT International
Conference TBD Other N/A $100.001.00 1.00 2.00 $200.00
Travel Total Cost
$2,161
Additional Narrative
Year 1: A travel budget is established for project personnel to attend the annual CIT International Conference in Fiscal
Year 2025. Lodging is budgeted for 3 nights @ $220/night, meal per diem @ $79/day for 4 days, and miscellaneous
travel costs (tolls, parking) @ $100. Year 2: A travel budget is established for project personnel to attend the annual
CIT International Conference in Fiscal Year 2026. Lodging is budgeted for 3 nights @ $223/night, meal per diem @
$79/day for 4 days, and miscellaneous travel costs (tolls, parking) @ $100.
Equipment
BudgetYearDetail
Equipment Item # of Items Cost Total Cost
1 Vehicle 1.00 $43,000.00$43,000.00
Equipment Total Cost
$43,000
Additional Narrative
Year 1: A Deputy and Co-Responder will use this vehicle to respond to calls involving mental health crises. The cost
estimate is based on a 2025 all-wheel drive Traverse, but the actual make/model/year may change based on cost and
what vehicles are available.
Supplies
SubAwards
BudgetYearDetail
Page: 6 of 19
Item Description Country State/U.S.
Territory
City Total
Cost
1 Co-Responder Agreement with
OCHN - Year 1
Provide a mental health clinician
to work with the Sheriff's Office
United
States Michigan Pontiac $126,950.00
2 Co-Responder Agreement with
OCHN - Year 2
Provide a mental health clinician
to work with the Sheriff's Office
United
States Michigan Pontac $130,922.00
Subawards Total Cost
$257,872
Additional Narrative
Oakland County currently contracts with Oakland Community Health Network to provide a Co-Responder, a mental
health clinician who partners with the Sheriff's Office deputies to provide community mental health/substance abuse
resources to improve services to those impacted by behavioral health crises. This grant funding would allow for an
additional Co-Responder under a separate subrecipient agreement. The costs include the salary, benefits, technology
costs, supplies, professional development, and supervision of the full-time clinician/co-responder.
The number of calls for service for mental health or substance abuse crises has more than
doubled in Oakland County; in 2022, there were 1,139 calls for service, and in 2023, there were 2,566 calls for service.
The co-responder embedded in the Pontiac Substation responded to 755 of those calls. Additionally, the CRU team
has received 12 referrals for services from outside law enforcement agencies since November 2023. This
demonstrates the high need for a co-responder who is able to travel through Oakland County to provide services.
Procurement Contracts
Other Costs
BudgetYearDetail
Description Quantity Basis Costs Length of
Time
Total Costs
1 Sworn Deputy Overtime - Crisis Response
Unit 2.00 Year $28,138.23 1.00 $56,276.46
2 Maintenance 1.00 Year $300.00 2.00 $600.00
3 Insurance 12.00 Month $62.00 2.00 $1,488.00
4 Sergeant Overtime - Crisis Response Unit 1.00 Year $33,803.00 1.00 $33,803.00
5 Fuel 12,000.00 Mile $0.20 2.00 $4,800.00
Other Costs Total Cost
$96,967
Additional Narrative
Fuel for the vehicle, 12,000 miles @ 15 MPG, $3/gallon.
Insurance for the car is $62/month or
$744/year.
Vehicle maintenance, including oil changes, etc., is budgeted at $300/year.
Indirect Costs
Page: 7 of 19
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Other Award Documents
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
No other award documents have been added.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that
receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud,
or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive
such information. Further Consolidated Appropriations Act, 2024, Public Law 118-47, Division B, Title VII, Section 742.
2
Federal Civil Rights: The recipient and any subrecipient must comply with applicable federal civil rights and
nondiscrimination statutes and regulations including: Section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d),
as implemented in Subparts C and D of 28 C.F.R. Part 42; section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §
794), as implemented in Subpart G of 28 C.F.R. Part 42; section 901 of the Education Amendments of 1972 (20 U.S.C.
§ 1681), as implemented in Subpart D of 28 C.F.R. Parts 42 and 54; section 303 of the Age Discrimination Act of 1975
(42 U.S.C. § 6102), as implemented in Subpart I of 28 C.F.R. Part 42; and section 809(c) of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)), as implemented in Subpart D of 28 C.F.R. Part 42.
In addition to applicable federal statutes and regulations that pertain to civil rights and nondiscrimination, the recipient
and any subrecipient must comply with the requirements in 28 C.F.R. Parts 22 (Confidentiality of Identifiable Research
and Statistical Information); 28 C.F.R. Part 23 (Criminal Intelligence Systems Operating Policies); 28 C.F.R. Part 38
(Partnerships with Faith-Based and Other Neighborhood Organizations); and 28 C.F.R. Part 46 (Protection of Human
Subjects). For an overview of the civil rights laws and nondiscrimination requirements in connection with your award,
please see https://www.ojp.gov/program/civil-rights/overview.
3
Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must
be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The
COPS Office is also interested in tracking the progress of our programs and the advancement of community policing.
Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process
coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site
visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and
audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for
information pertaining to your award. This includes all financial records, such as general accounting ledgers and all
supporting documents. All information pertinent to the implementation of the award is subject to agency review
throughout the life of the award, during the close-out process and for three-years after the submission of the final
Page: 8 of 19
expenditure report. 2 C.F.R. §§ 200.334 and 200.337, and, as applicable, 34 U.S.C. § 10385(a).
4
Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized
Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the
award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the
period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to
the role of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
5
Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions
required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards. Please see appendices in the Award Owner’s Manual for a full text of the contract provisions.
6
Award Owner’s Manual: The recipient agrees to comply with the terms and conditions in the applicable award year
COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381,
et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. §
10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards), including subsequent changes, as adopted by the U.S.
Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles
and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other
applicable program requirements, laws, orders, regulations, or circulars.
Failure to comply with one or more award requirements may result in remedial action including, but not limited to,
withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate.
Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be
applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its
entirety, such provision will be severed from this award.
7
Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other
source, funding for the same item or service also funded under this award.
8
Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements
and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the following
requirements of 2 C.F.R. Part 175, Appendix A to Part 175 – Award Term:
I. Trafficking in Persons
(a) Provisions applicable to a recipient that is a private entity. (1) Under this award, the
recipient, its employees, subrecipients under this award, and subrecipient’s employees must not engage in:
(i) Severe forms of trafficking in persons;
(ii) The procurement of a commercial sex act during the period of time that this award
or any subaward is in effect;
(iii) The use of forced labor in the performance of this award or any subaward; or
(iv) Acts that directly support or advance trafficking in persons, including the following acts:
(A) Destroying, concealing, removing, confiscating, or otherwise denying an employee access to that employee’s
identity or immigration documents;
(B) Failing to provide return transportation or pay for return transportation costs to an employee from a country outside
the United States to the country from which the employee was recruited upon the end of employment if requested by
the employee, unless:
(1) Exempted from the requirement to provide or pay for such return transportation by the Federal department or
agency providing or entering into the grant or cooperative agreement; or
(2) The employee is a victim of human trafficking seeking victim services or legal redress in the country of employment
Page: 9 of 19
or a witness in a human trafficking enforcement action;
(C) Soliciting a person for the purpose of employment, or offering employment, by means of materially false or
fraudulent pretenses, representations, or promises regarding that employment;
(D) Charging recruited employees a placement or recruitment fee; or
(E) Providing or arranging housing that fails to meet the host country’s housing and safety standards.
(2) The Federal agency may unilaterally terminate this award or take any remedial
actions authorized by 22 U.S.C. 7104b(c), without penalty, if any private entity under this award:
(i) Is determined to have violated a prohibition in paragraph (a)(1) of this appendix; or
(ii) Has an employee that is determined to have violated a prohibition in paragraph
(a)(1) of this this appendix through conduct that is either:
(A) Associated with the performance under this award; or
(B) Imputed to the recipient or the subrecipient using the standards and due process for imputing the conduct of an
individual to an organization that are provided in 2 CFR part 180, ‘‘OMB
Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),’’ as implemented by DOJ
at 2 C.F.R. Part 2867.
(b) Provision applicable to a recipient other than a private entity. (1) The Federal agency
may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C.
7104b(c), without penalty, if a subrecipient that is a private entity under this award:
(i) Is determined to have violated a prohibition in paragraph (a)(1) of this
appendix; or
(ii) Has an employee that is determined to have violated a prohibition in paragraph
(a)(1) of this appendix through conduct that is either:
(A) Associated with the performance under this award; or
(B) Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB
Guidelines to Agencies on Government-wide Debarment and Suspension
(Nonprocurement),’’ as implemented by 2 C.F.R. Part 2867.
(c) Provisions applicable to any recipient.
(1) The recipient must inform the Federal agency and the Inspector General of the Federal agency immediately of any
information you receive from any source alleging a violation of a prohibition in paragraph (a)(1) of this appendix.
(2) The Federal agency’s right to unilaterally terminate this award as described in paragraphs (a)(2) or (b)(1) of this
appendix:
(i) Implements the requirements of 22 U.S.C. 78, and
(ii) Is in addition to all other remedies for noncompliance that are available to the Federal agency under this award.
(3) The recipient must include the requirements of paragraph (a)(1) of this award term in any subaward it makes to a
private entity.
(4) If applicable, the recipient must also comply with the compliance plan and certification requirements in 2 CFR
175.105(b).
(d) Definitions. For purposes of this award term:
Employee means either:
(1) An individual employed by the recipient or a subrecipient who is engaged in the performance of the project or
program under this award; or
(2) Another person engaged in the performance of the project or program under this award and not compensated by
the recipient including, but not limited to, a volunteer or individual whose services are contributed by a third party as an
in-kind contribution toward cost sharing
requirements.
Private Entity means any entity, including for-profit organizations, nonprofit organizations, institutions of higher
education, and hospitals. The term does not include foreign public entities, Indian Tribes, local governments, or states
as defined in 2 CFR 200.1.
The terms ‘‘severe forms of trafficking in persons,’’ ‘‘commercial sex act,’’ ‘‘sex trafficking,’’ ‘‘Abuse or threatened abuse
of law or legal process,’’ ‘‘coercion,’’ ‘‘debt bondage,’’ and ‘‘involuntary servitude’’ have the meanings given at section
103 of the TVPA, as amended (22 U.S.C. 7102).
9
Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for
the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award.
(2) When the recipient agrees to the termination and termination conditions.
(3) When the recipient provides the COPS Office written notification requesting termination including the reasons,
Page: 10 of 19
effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the
remaining portion will not accomplish the purposes of the award.
(4) Pursuant to any other award terms and conditions, including, when an award no longer effectuates the program
goals or agency priorities to the extent such termination is authorized by law.
2. C.F.R. § 200.340.
10
Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the
following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 – Award Term and Condition for Recipient
Integrity and Performance Matters:
I. Reporting of Matters Related to Recipient Integrity and Performance
(a) General Reporting Requirement.
(1) If the total value of your active grants, cooperative agreements, and procurement contracts from all Federal
agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you
as the recipient must ensure the information available in the responsibility/qualification records through the System for
Award Management (SAM.gov), about civil, criminal, or administrative proceedings described in paragraph (b) of this
award term is current and complete. This is a statutory requirement under section 872 of Public Law 110–417, as
amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111– 212, all information posted in
responsibility/qualification records in SAM.gov on or after April 15, 2011 (except past performance reviews required for
Federal procurement contracts) will be publicly available.
(b) Proceedings About Which You Must Report.
(1) You must submit the required information about each proceeding that—
(i) Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the
Federal Government;
(ii) Reached its final disposition during the most recent five-year period; and
(iii) Is one of the following—
(A) A criminal proceeding that resulted in a conviction;
(B) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(C) An administrative proceeding that resulted in a finding of fault and liability and your payment of either a monetary
fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
(D) Any other criminal, civil, or administrative proceeding if—
(1) It could have led to an outcome described in paragraph (b)(1)(iii)(A) through (C);
(2) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and
(3) The requirement in this award term to disclose information about the proceeding does not conflict with applicable
laws and regulations.
(c) Reporting Procedures. Enter the required information in SAM.gov for each proceeding described in paragraph (b) of
this award term. You do not need to submit the information a second time under grants and cooperative agreements
that you received if you already provided the information in SAM.gov because you were required to do so under
Federal procurement contracts that you were awarded.
(d) Reporting Frequency. During any period of time when you are subject to the requirement in paragraph (a) of this
award term, you must report proceedings information in SAM.gov for the most recent five-year period, either to report
new information about a proceeding that you have not reported previously or affirm that there is no new information to
report. If you have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater
than $10,000,000, you must disclose semiannually any information about the criminal, civil, and administrative
proceedings.
(e) Definitions. For purposes of this award term—
Administrative proceeding means a nonjudicial process that is adjudicatory in nature to make a determination of fault or
liability (for example, Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract
Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the
Federal and State level but only in connection with the performance of a Federal contract or grant. It does not include
audits, site visits, corrective plans, or inspection of deliverables.
Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether
entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. Total value of
currently active grants, cooperative agreements, and procurement contracts includes the value of the Federal share
already received plus any anticipated Federal share under those awards (such as continuation funding).
11
Page: 11 of 19
Reporting Subawards and Executive Compensation: The recipient agrees to comply with the following requirements of
2 C.F.R. Part 170, Appendix A to Part 170 – Award Term:
I. Reporting Subawards and Executive Compensation
(a) Reporting of first-tier subawards—(1) Applicability. Unless the recipient is exempt as provided in paragraph (d) of
this award term, the recipient must report each subaward that equals or exceeds $30,000 in Federal funds for a
subaward to an entity or Federal agency. The recipient must also report a subaward if a modification increases the
Federal funding to an amount that equals or exceeds $30,000. All reported subawards should reflect the total amount
of the
subaward.
(2) Reporting Requirements. (i) The entity or Federal agency must report each subaward
described in paragraph (a)(1) of this award term to the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov.
(ii) For subaward information, report no later than the end of the month following the month in which the subaward was
issued. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later
than December 31, 2025).
(b) Reporting total compensation of recipient executives for entities—(1) Applicability. The recipient must report the
total compensation for each of the recipient’s five most highly compensated executives for the preceding completed
fiscal year if:
(i) The total Federal funding authorized to date under this Federal award equals or
exceeds $30,000;
(ii) in the preceding fiscal year, the recipient received:
(A) 80 percent or more of the recipient’s annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal awards (and subawards) subject to the Transparency Act; and,
(iii) The public does not have access to information about the compensation of the executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://
www.sec.gov/answers/execomp.htm.)
(2) Reporting Requirements. The recipient must report executive total compensation described in paragraph (b)(1) of
this appendix:
(i) As part of the recipient’s registration profile at https://www.sam.gov.
(ii) No later than the month following the month in which this Federal award is made, and annually after that. (For
example, if this Federal award was made on November 7,
2025, the executive total compensation must be reported by no later than December 31,
2025.)
(c) Reporting of total compensation of subrecipient executives—(1) Applicability. Unless a first-tier subrecipient is
exempt as provided in paragraph (d) of this appendix, the recipient must report the executive total compensation of
each of the subrecipient’s five most highly compensated executives for the subrecipient’s preceding completed fiscal
year, if:
(i) The total Federal funding authorized to date under the subaward equals or exceeds
$30,000;
(ii) In the subrecipient’s preceding fiscal year, the subrecipient received:
(A) 80 percent or more of its annual gross revenues from Federal procurement contracts
(and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and,
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and
Federal awards (and subawards) subject to the Transparency Act; and
(iii) The public does not have access to information about the compensation of the executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the
compensation information, see
the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)
(2) Reporting Requirements. Subrecipients must report to the recipient their executive total compensation described in
paragraph
(c)(1) of this appendix. The recipient is required to submit this information to the
Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov no
later than the end of the month following the month in which the subaward was made. (For example, if the subaward
was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025).
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(d) Exemptions. (1) A recipient with gross income under $300,000 in the previous tax year is exempt from the
requirements to report:
(i) Subawards, and
(ii) The total compensation of the five most highly compensated executives of any subrecipient.
(e) Definitions. For purposes of this award term:
Entity includes:
(1) Whether for profit or nonprofit:
(i) A corporation;
(ii) An association;
(iii) A partnership;
(iv) A limited liability company;
(v) A limited liability partnership;
(vi) A sole proprietorship;
(vii) Any other legal business entity;
(viii) Another grantee or contractor that is not excluded by subparagraph (2); and
(ix) Any State or locality;
(2) Does not include:
(i) An individual recipient of Federal financial assistance; or
(ii) A Federal employee.
Executive means an officer, managing partner, or any other employee holding a management position.
Subaward has the meaning given in 2 CFR200.1.
Subrecipient has the meaning given in 2CFR 200.1.
Total Compensation means the cash and noncash dollar value an executive earns during an entity’s preceding fiscal
year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2).
12
Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and
Certifications forms that were signed as part of its application.
13
Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as
applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112.
14
Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is
debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide
Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and
Suspension).
15
Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the
federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28
C.F.R. Part 42 subpart E.
16
Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland
Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is
to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration
Reform and Control Act of 1986 (IRCA), Public Law 99-603.
17
Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and
subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the
employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal
contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a
Page: 13 of 19
substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal
contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to
provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies
provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner’s Manual for a full text of the statute.
18
False Statements: False statements or claims made in connection with COPS Office awards may result in fines,
imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
31 U.S.C. § 3729-3733.
19
Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or
pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may
potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain
civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for
Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make
required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. §
200.339. 2 C.F.R. § 200.113.
20
Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award,
your agency will be responsible for submitting semi-annual programmatic performance reports that describe project
activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2
C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency’s progress in implementing the
award, and, as applicable, community policing strategies including gauging the effectiveness of your agency’s
community policing capacity. The Federal Financial Report is used to track the expenditures of the recipient’s award
funds on a cumulative basis throughout the life of the award.
21
System for Award Management (SAM.gov) and Universal Identifier Requirements: The recipient agrees to comply with
the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 – Award Term:
I. System for Award Management (SAM.gov) and Universal Identifier Requirements
(a) Requirement for System for Award Management. (1) Unless exempt from this requirement under 2 CFR 25.110, the
recipient must maintain a current and active registration in SAM.gov. The recipient’s registration must always be
current and active until the recipient submits all final reports required under this Federal award or receives the final
payment, whichever is later. The recipient must review and update its information in SAM.gov at least annually from
the date of its initial registration or any subsequent updates to ensure it is current, accurate, and complete. If
applicable, this includes identifying the recipient’s immediate and highest-level owner and subsidiaries and providing
information about the recipient’s predecessors that have received a Federal award or contract within the last three
years.
(b) Requirement for Unique Entity Identifier (UEI). (1) If the recipient is authorized to make subawards under this
Federal award, the recipient:
(i) Must notify potential subrecipients that no entity may receive a subaward until the entity has provided its UEI to the
recipient.
(ii) Must not make a subaward to an entity unless the entity has provided its UEI to the
recipient. Subrecipients are not required to complete full registration in SAM.gov to obtain a UEI.
(c) Definitions. For the purposes of this award term:
System for Award Management (SAM.gov) means the Federal repository into which a
recipient must provide the information required for the conduct of business as a recipient. Additional information about
registration procedures may be found in SAM.gov (currently at https://www.sam.gov).
Unique entity identifier means the universal identifier assigned by SAM.gov to uniquely identify an entity.
Entity is defined at 2 CFR 25.400 and includes all of the following types as defined
in 2 CFR 200.1:
(1) Non-Federal entity;
(2) Foreign organization;
(3) Foreign public entity;
(4) Domestic for-profit organization; and
Page: 14 of 19
(5) Federal agency.
Subaward has the meaning given in 2 CFR 200.1.
Subrecipient has the meaning given in 2 CFR 200.1.
22
Additional High-Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that
may be imposed during the award performance period if the awarding agency determines that the recipient is a high-
risk recipient. 2 C.F.R. § 200.208.
23
Allowable Costs: The funding under this award is for the payment of approved costs for program-specific purposes.
The allowable costs approved for your agency's award are limited to those listed in your agency’s award package. In
accordance with 2 C.F.R. § 200.400(g), the recipient or subrecipient must not earn or keep any profit resulting from the
award. Your agency may not use award funds for any costs not identified as allowable in the award package.
24
Training Guiding Principles: Any training or training materials developed or delivered with award funding provided by
the Office of Community Oriented Policing Services is to adhere to the following guiding principles –
1. Trainings must comply with applicable law.
In developing and conducting training under the award, recipients (and any subrecipients) shall not violate the
Constitution or any federal law, including any law prohibiting discrimination.
2. The content of trainings and training materials must be accurate, appropriately tailored, and focused.
The content of training programs must be accurate, useful to those being trained, and well matched to the program's
stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with
these guiding principles.
3. Trainers must be well?qualified in the subject area and skilled in presenting it.
Trainers must possess the subject?matter knowledge and the subject?specific training experience necessary to meet
the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such
factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings
conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback
and evaluations, and the general reputation of the trainer.
4. Trainers must demonstrate the highest standards of professionalism.
Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles,
techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that
trainers instruct in the manner that best communicates the subject matter while conveying respect for all.
25
Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain
or establish a computer network unless such network blocks the viewing, downloading, and exchanging of
pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.
Consolidated Appropriations Act, 2024, Public Law 118-42, Division C, Title V, Section 527.
26
Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The
recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).
27
Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice’s
common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to
perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the
Page: 15 of 19
safeguarding of individually identifiable information collected from research participants.
28
Extensions: Recipients may request an extension of the award period to receive additional time to implement their
award program. Such extensions do not provide additional funding. Only those recipients that can provide a
reasonable justification for delays will be granted no-cost extensions. Extension requests must be received prior to the
end date of the award. 2 C.F.R. §§ 200.308(f)(10) and 200.309.
29
Modifications: Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(i).
For federal awards in excess of $250,000, any modification request involving the reallocation of funding between
budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior
written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any
reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the
scope of the project requires prior written approval by the COPS Office.
30
The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys,
interview protocols, and other information collections to the COPS Office for submission to the Office of Management
and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all
information collections that request personally identifiable information must be reviewed by the COPS Office to ensure
compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several
months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a.
31
Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for
which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves
a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in
part (including create derivative works), for Federal Government purposes, and to authorize others to do so. The
COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under
this award as a U.S. Department of Justice resource.
Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will
contain the following copyright notice:
“This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice
reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for
Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for
noncommercial and educational purposes only.”
32
Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent
practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced
in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is
Made in All of America by All of America’s Workers, January 25, 2021.
33
Requirement to report actual or imminent breach of personally identifiable information (PII).
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an
actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2
C.F.R. 200.1) within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal
information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement
to report actual or imminent breach of PII to the recipient’s COPS Office Program Manager no later than 24 hours after
Page: 16 of 19
an occurrence of an actual breach, or the detection of an imminent breach.
34
Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it,
and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any
covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered
services and equipment include telecommunications or video surveillance services or equipment produced or provided
by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of
the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity
owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered
telecommunications or video surveillance services or equipment are unallowable.
2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal
Year 2019, Public Law 115-232.
35
Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting
from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites)
or computer programs, whether or not published at government expense, shall contain the following statement:
"This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by the
U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those
of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S.
Department of Justice. References to specific individuals, agencies, companies, products, or services should not be
considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references
are illustrations to supplement discussion of the issues.
The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites
are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity."
36
Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of
items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive procurement
process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending,
or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2).
37
Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement,
and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would
have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In
other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state,
local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS
Office award. 34 U.S.C. § 10384(a).
38
Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior
approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Page: 17 of 19
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
COPS Director
Name of Approving Official
Hugh T. Clements
Signed Date And Time
9/19/24 12:23 AM
Authorized Representative
Page: 18 of 19
Page: 19 of 19
Consultant? Total Cost Contribution Request
No 126,950 - 126,950
TOTAL:126,950 - 126,950
Narrative
Non-Federal Federal
Consultant? Total Cost Contribution Request
TOTAL:- - -
Narrative
Non-Federal Federal
Quantity Basis Cost Length of Time Total Cost Contribution Request
1 Year 300.00$ 1 300 - 300
12 Month 62.00$ 1 744 - 744
12,000 Mile 0.20$ 1 2,400 - 2,400
TOTAL:3,444 - 3,444
Narrative
N/A
TOTAL:- - -
Associated Costs with Co-Responder Vehicle Fuel for the
vehicle, 12,000 miles @ 15 MPG, $3/gallon. Insurance for the car
is $62/month or $744/year. Vehicle maintenance,
including oil changes, etc., is budgeted at $300/year.
Oakland County currently contracts with Oakland Community Health Network to provide a Co-Responder, a mental health clinician who partners with the Sheriff's Office deputies to provide
community mental health/substance abuse resources to improve services to those impacted by behavioral health crises. This grant
funding would allow for an additional Co-Responder under a separate subrecipient agreement. The costs include the salary, benefits, technology costs, supplies, professional development, and
supervision of the full-time clinician/co-responder.
The number of calls for service for mental health or substance abuse crises has more than doubled in Oakland County; in 2022, there were 1,139 calls for service, and in 2023, there were 2,566
calls for service. The co-responder embedded in the Pontiac Substation responded to 755 of those calls. Additionally, the CRU team has received 12 referrals for services from outside law
enforcement agencies since November 2023. This demonstrates the high need for a co-responder who is able to travel through Oakland County to provide services.
Description Purpose
Agreement with Oakland Community Health Networks for Co-Responder
Position including all costs
Provide a mental health clinician to work with
the Sheriff's Office
H. Procurement Contracts
J. Indirect Costs
I. Other Costs
Description Purpose
Description
Maintenace
Insurance
Fuel
Non-Federal Federal
Name Position Salary Rate Time Worked % of Time Total Cost Contribution Request
Sergeant - Overtime 78.81 Hourly 165 100%13,004 - 13,004
Deputy II - Overtime 65.60 Hourly 330 100%21,648 - 21,648
TOTAL:34,652 - 34,652
Narrative
Non-Federal Federal
Name Base Rate (%)Total Cost Contribution Request
r Sergeant - Overtime 13,003.65 31.90%4,148 - 4,148
Deputy II - Overtime 21,648.00 31.90%6,906 - 6,906
TOTAL:11,054 - 11,054
Non-Federal Federal
Purpose of Travel Type of Expense (and Basis)Cost Qty # of Staff # of Trips Total Cost Contribution Request
CIT International Conference Lodging (Night) 223.00 3 1 1 669 - 669
Meals (Day) 79.00 4 1 1 316 - 316
Other (N/A) 100.00 1 1 1 100 - 100
TOTAL:1,085 - 1,085
Narrative
Non-Federal Federal
# of Items Unit Cost Total Cost Contribution Request
- - -
TOTAL:- - -
Narrative
Non-Federal Federal
# of Items Unit Cost Total Cost Contribution Request
- -
TOTAL:- - -
Narrative -
N/A
TOTAL:- - -
Narrative
Non-Federal Federal
Consultant? Total Cost Contribution RequestDescriptionPurpose
F. Construction
G. Subawards (Subgrants)
Item
B. Fringe Benefits
Year 2
Fringe Benefits for overtime are 31 9% of salary of which 76% is allocated to retirement and 24% to FICA.
C. Travel
Year 2 A travel budget is established for project personnel to attend the annual CIT International Conference in Fiscal Year 2026. Lodging is budgeted for 3 nights @ $223/night, meal per diem @
$79/day for 4 days, and miscellaneous travel costs (tolls, parking) @ $100. Our
proposal includes a budget for one individual to attend the CIT International Conference each year. The CIT Conference includes keynote sessions and workshops by national, state, and local
speakers and presenters. They offer workshops that cover local, state, national, and international CIT-related topics. The conference is an opportunity to learn about new and innovative CIT-related
initiatives and network with others in the field.
D. Equipment
Item
Year 2:
E. Supplies
Year 2
The regular salary for a Sergeant position is $109,285 or $52.54/hour. The hourly overtime rate is $78 81($52.54 x 1 5).
The regular salary for a Deputy II position is $90,959 or $43.73/hour. The hourly overtime rate is $65 60 ($43.73 x 1.5). This
grant proposal also includes a request for funds for an additional 495 overtime hours for one sergeant (165 hours) and two deputies (330 hours). The overtime funding will allow the CRU more
hours to work and respond to mental health crisis calls. Mental health and/or overdose calls of service more than doubled from 2022 with 1,139 calls to 2023 with 2,566 calls, demonstrating the need
for an additional co-responder and an increase of service hours for law enforcement.
DOJ, COPS Promoting Access to Crisis Teams (PACT)
Award #
Year 2: 10/1/25 - 9/30/26
A. Personnel
No 130,922 - 130,922
TOTAL:130,922 - 130,922
Narrative
Non-Federal Federal
Consultant? Total Cost Contribution Request
- -
TOTAL:- - -
Narrative
Non-Federal Federal
Quantity Basis Cost Length of Time Total Cost Contribution Request
1 Year 300.00$ 1 300 - 300
12 Month 62.00$ 1 744 - 744
12 000 Mile 0.20$ 1 2 400 - 2,400
TOTAL:3,444 - 3,444
Narrative
N/A
TOTAL:- - -
J. Indirect Costs
Description Purpose
Agreement with Oakland Community Health Networks for Co-Responder
Position including all costs
Provide a mental health clinician to work with
the Sheriff's Office
I. Other Costs
Description
Maintenace
Insurance
Fuel
Associated Costs with Co-Responder Vehicle Fuel for
the vehicle, 12,000 miles @ 15 MPG, $3/gallon. Insurance for the
car is $62/month or $744/year. Vehicle maintenance,
including oil changes, etc., is budgeted at $300/year.
Oakland County currently contracts with Oakland Community Health Network to provide a Co-Responder, a mental health clinician who partners with the Sheriff's Office deputies to provide
community mental health/substance abuse resources to improve services to those impacted by behavioral health crises. This grant
funding would allow for an additional Co-Responder under a separate subrecipient agreement. The costs include the salary, benefits, technology costs, supplies, professional development, and
supervision of the full-time clinician/co-responder.
The number of calls for service for mental health or substance abuse crises has more than doubled in Oakland County; in 2022, there were 1,139 calls for service, and in 2023, there were 2,566
calls for service. The co-responder embedded in the Pontiac Substation responded to 755 of those calls. Additionally, the CRU team has received 12 referrals for services from outside law
enforcement agencies since November 2023 This demonstrates the high need of a co responder that can travel through Oakland County to provide servicesH. Procurement Contracts
Non-Federal Federal Non-Federal Federal Total
Budget Category Contribution Request Contribution Request Budget
A. Personnel - 33,642 - 34,652 68,294
B. Fringe Benefits - 10,732 - 11,054 21,786
C. Travel - 1,076 - 1,085 2,161
D. Equipment - 43,000 - - 43,000
E. Supplies - - - - -
F. Construction - - - - -
G. Subawards (Subgrants)- 126,950 - 130,922 257,872
H. Procurement Contracts - - - - -
I. Other - 3,444 - 3,444 6,888
Total Direct Costs - 218,844 - 181,157 400,000
I. Indirect Costs - - - - -
Total Project Costs:- 218,844 - 181,157 400,000
DOJ, COPS Promoting Access to Crisis Teams (PACT)
Award #
Year 1 Year 2
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 1 of 14
FY2024 DEPARTMENT OF JUSTICE
PROMOTING ACCESS TO CRISIS TEAMS (PACT) GRANT FOR
OAKLAND COUNTY SHERIFF’S OFFICE CRISIS RESPONSE UNIT
CO-RESPONDER CRISIS TEAM PROGRAM
FY2025 AND FY2026
SUBRECIPIENT AGREEMENT BETWEEN
COUNTY OF OAKLAND AND
OAKLAND COMMUNITY HEALTH NETWORK
Unique Entity Identifier (UEI) #: D9B6DH2M3Q68
This Agreement is made between County of Oakland, a Constitutional Corporation, 1200 North
Telegraph, Pontiac, Michigan 48341 ("County") and Oakland Community Health Network (“OCHN”),
a Michigan Statutory Public Governmental Entity (MCL 330.1100a(12), Federal Employer I.D. #38-
3437521), created pursuant to the Michigan Mental Health Code (P.A. 1974, No. 258, MCL 330.1100,
et seq., hereafter “Mental Health Code”), 5505 Corporate Drive, Troy, MI 48098. In this Agreement,
reference to the County shall include reference to Oakland County Sheriff’s Office (“OCSO”). In this
Agreement, the County and OCHN may be referred to individually as "Party" or jointly as "Parties."
The County and OCHN shall be collectively referred to as the “Parties.”
PURPOSE OF AGREEMENT.
The Parties enter into this Agreement for the purpose of delineating their relationship and responsibilities
regarding the County’s use of Grant funds (defined below) to expand the Oakland County Sheriff’s Office
Crisis Response Unit (“CRU”) Co-Responder Team Program (“CRT Program”) and to reimburse OCHN
for one additional full-time CRT Mental Health Clinician under the direction and supervision of the
OCSO.
OCHN is responsible for providing the additional CRT Mental Health Clinician for participation in CRT
and for all costs associated with that employment as outlined in Exhibit I.
County, as the legal entity that administers the CRU, submitted the Grant Application and Budget Proposal
(DOJ Grant 14110388) to the United States Department of Justice (DOJ) Office of Community Oriented
Policing Services Office (COPS Office) requesting FY2024 PACT grant award to reimburse OCSO and
OCHN for eligible CRT expansion budget costs. The program years begins October 1, 2024 and ends
September 30, 2026.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 2 of 14
1. DEFINITIONS. The following terms, whether used in the singular or plural, within or without
quotation marks, or possessive or non-possessive, shall be defined, read, and interpreted as follows.
1.1.Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action,
proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses,
including, but not limited to, reimbursement for attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed
on, incurred by, or asserted against the County or OCHN, or the County’s or OCHN’s agents
or employees, whether such claim is brought in law or equity, tort, contract, or otherwise.
1.2.Grant funds mean the funds awarded to the County pursuant to the DOJ COPS Office PACT
Program Award Number 15JCOPS-24-GG-01387-PPSE attached as Exhibit I.
2. EXHIBITS. The Exhibits listed below are incorporated and are part of this Agreement.
2.1.Exhibit I – DOJ COPS Office PACT Program Award Package 15JCOPS-24-GG-01387-PPSE
2.2.Exhibit II – Financial and Reporting Obligations
2.3.Exhibit III – Scope of Services
2.4.Exhibit IV – Insurance Obligations
3. FEDERAL AWARD PROJECT DESCRIPTION.
3.1. Catalog of Federal Grant Categories Section D – 16.710 Public Safety Partnership and
Community Policing Grants.
3.2. Federal Awarding Agency: United States Department of Justice Office of Community Oriented
Policing Services Office (COPS Office)
3.2.1. CRT Program Objective: The CRT Program is the co-response mental health community
outreach initiative, which contracts an OCHN mental health clinician to work with the OCSO.
The Team’s commitment is to partner OCSO officer response with community mental
health/substance abuse resources in order to improve services to those impacted by
behavioral health crises. The program serves to supplement the overall response with a
specialized approach to provide added support to first-responding officers before, during, and
after a crisis occurs.
3.3. Period of Performance: October 1, 2024 through September 30, 2026.
3.1. The Federal Award Identification Number (FAIN) is provided in the DOJ COPS Office PACT
Program Grant Award Package 15JCOPS-24-GG-01387-PPSE, which is incorporated into this
Agreement and attached as Exhibit I.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 3 of 14
4. USE OF GRANT FUNDS.
4.1. No grant funds shall be used to supplant the OCHN’s or OCSO’s funds that would otherwise
be made available for the same purposes.
4.2. There is no research and development performed pursuant to this Agreement.
4.3. No indirect costs shall be charged or reimbursed under performance of this Agreement.
5. GRANT AWARD COMPLIANCE REQUIREMENTS
5.1. OCHN shall comply with Consolidated Appropriations Act 2024, Public Law 118-47,
Division B, Title VII, Section 742 which prohibits internal confidentiality agreements.
5.2. OCHN shall comply with federal regulations pertaining to the development and
implementation of an Equal Employment Opportunity Plan required under 28 C.F.R Part 42
subpart E.
5.3. OCHN shall ensure that persons working under this federal funding are eligible to work in the
United States as required under the Immigration Reform and Control Act of 1986 (IRCA),
Public Law 99-603.
5.4. OCHN shall comply with provisions required under 2 C.F.R Part 200, Appendix II to Part 200
– Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.
5.5. OCHN shall comply with the terms and conditions in the 2024 COPS Office Program Award
Owner’s Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et
seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards), including
subsequent changes, as adopted by the DOJ in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR
Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement
as applicable; representations made in the application; and all other applicable program
requirements, laws, orders, regulations, or circulars.
5.6. OCHN agrees to notify County if it receives from any source funding for the same person and
service also funded under this award.
5.7. OCHN agrees to comply with the requirements of 2 C.F.R Part 175, Appendix A to Part 175
– Award Term, which prohibits conduct related to trafficking in persons.
5.8. OCHN shall comply with the Government-wide Suspension and Debarment provisions set
forth at 2 CFR Part 180 and 2 C.F.R Part 2867.
5.9. OCHN shall disclose in writing to County as applicable any potential conflict of interest
affecting the awarded federal funding in 2 C.F.R. 200.112.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 4 of 14
5.10. OCHN shall comply with all applicable requirements for subrecipients that are provided in
the 2024 COPS Office Program Award Owner’s Manual. County will provide a copy of the
Manual to OCHN within a reasonable time after the County receives a copy of it.
6. AWARD MONITORING COOPERATION
6.1. The COPS Office may conduct monitoring or sponsor national evaluations of its award
programs. OCHN agrees to cooperate with the monitors and evaluators as required under 34
U.S.C. § 10385(b).
7. FINANCIAL ACCOUNTABILITY AND AUDIT REQUIREMENTS.
7.1. The OCHN shall maintain standards of financial accountability that conform to 2 C.F.R.
§200.302 (Financial Management) and 2 C.F.R. §200.303 (Internal Controls).
7.2. The OCHN shall comply with audit requirements contained in 2 C.F.R. Part 200, Subpart F,
which requires the OCHN to have an annual audit conducted within nine (9) months of the end
of their fiscal year, if the OCHN has an aggregate expenditure of more than $750,000 in federal
funds in a fiscal year. Any deficiencies noted in audit reports must be fully cleared by the
OCHN within thirty (30) days after receipt of same. The County shall have the right to review
and audit all records of the OCHN pertaining to any payment by the County.
8. MANDATORY DISCLOSURE.
8.1. As a non-Federal entity, the OCHN must disclose, in a timely manner, in writing to the DOJ
all violations of Federal criminal law involving fraud, bribery or gratuity violations potentially
affecting the Federal award. Failure to make required disclosures can result in remedies such
as: temporary withholding of payments pending correction of the deficiency, disallowance of
all or part of the costs associated with noncompliance, suspension, termination of award,
debarment, or other legally available remedies outlined in 2 CFR 200.339 “Remedies for
Noncompliance”.
9. RECORD RETENTION.
9.1. The OCHN shall comply with the record retention provisions of 2 C.F.R. 200.333 (Retention
requirements for records).
9.2. The OCHN should, whenever practicable, collect, transmit, and store Federal award-related
information in open and machine-readable formats rather than in closed formats or on paper
in accordance with 2 C.F.R. 200.335 (Methods for collection, transmission and storage of
information).
10. ACCESS TO RECORDS.
10.1. The Federal awarding agency, Inspectors General, the Comptroller General of the United
States, and the County, or any of their authorized representatives, have the right of access to
any documents, papers, or other records of County and OCHN which are pertinent to the
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 5 of 14
Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also
includes timely and reasonable access to the OCHN's personnel for the purpose of interview
and discussion related to such documents. The right of access to the OCHN’s records is not
limited to the required retention period but last as long as the records are retained.
10.2. The OCHN shall permit the County and auditors to have access to the OCHN’s records and
financial statements as necessary for the County to meet the requirements of 2 C.F.R. Part
200.
11. TERM.
11.1. This Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party, and when the
Agreement is filed according to MCL 124.510. The approval and terms of this Agreement and
any amendments hereto shall be entered in the official minutes of the governing bodies of each
Party. This Agreement shall end on September 30, 2026
12. ASSURANCES.
12.1. Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
12.2. The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terms and conditions
contained herein.
12.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement.
13. TERMINATION OF AGREEMENT.
13.1. This Agreement may be terminated in whole or in part as follows:
13.1.1. by the County, if the OCHN fails to comply with the terms and conditions of this
Agreement;
13.1.2. by the County for cause;
13.1.3. by the County with the consent of the OCHN, in which case the two parties must agree
upon the termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated;
13.1.4. by the OCHN upon sending to the County written notification setting forth the reasons for
such termination, the effective date, and, in the case of partial termination, the portion to be
terminated. However, if the County determines in the case of partial termination that the
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 6 of 14
reduced or modified portion of the subaward will not accomplish the purpose for which this
Agreement was made, the County may terminate the Agreement in its entirety.
13.2. The County must provide to the OCHN a notice of termination. Written suspension or notice
of termination will be sent to the OCHN’s business address. If this Agreement is terminated or
partially terminated, both the County and the OCHN remain responsible for compliance with
the requirements at 2 CFR 200.343 Closeout and 2 CFR 200.344 Post-closeout Adjustments
and Continuing Responsibilities.
14. CLOSEOUT.
14.1. All information pertaining to the award of the grant is subject to DOJ review throughout the
life of the award and for three-years after the submission of the final expenditure report.
14.2. The County shall close-out this Agreement when it determines that all applicable
administrative actions and all required work under this Agreement have been completed by
OCHN.
14.3. The OCHN shall comply with the closeout provisions of 2 C.F.R. 200.343 (Closeout).
15. POST-CLOSEOUT ADJUSTMENTS AND CONTINUING RESPONSIBILITIES.
15.1. The closeout of this Agreement does not affect any of the following:
15.1.1. The right of County to disallow costs and recover funds on the basis of a later audit or
other review. The County must make any cost disallowance determination and notify the
OCHN within the record retention period;
15.1.2. The obligation of the OCHN to return any funds due as a result of later refunds,
corrections, or other transactions including final indirect cost rate adjustments;
15.1.3. Audit requirements in Subpart F—Audit Requirements of 2 C.F.R. Part 200.
15.1.4. Records retention as required in Subpart D—Post Federal Award Requirements of this
part, §200.333 Retention requirements for records through §200.337 Restrictions on public
access to records.
16. REMEDIES FOR NONCOMPLIANCE.
16.1. If the OCHN fails to comply with federal statutes, regulations, or the terms and conditions of
this Agreement, the County may impose additional conditions, as described in 2 CFR §200.207
Specific Conditions. If the County determines that noncompliance cannot be remedied by
imposing additional conditions, the County may take one or more of the following actions, as
appropriate in the circumstances:
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 7 of 14
16.1.1. temporarily withhold cash payments pending correction of the deficiency by the OCHN or
more severe enforcement action by the County;
16.1.2. disallow (that is, deny both use of funds and any applicable matching credit for) all or part
of the cost of the activity or action not in compliance;
16.1.3. wholly or partly suspend or terminate the Agreement;
16.1.4. recommend that the Federal awarding agency initiate suspension or debarment proceedings
as authorized under 2 CFR Part 180 and Federal awarding agency regulations;
16.1.5. withhold further funds for the project or program;
16.1.6. take other remedies that may be legally available.
17. NO THIRD-PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
18. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
19. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
20. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power,
obligation, duty, or immunity of the Parties.
21. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
22. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 8 of 14
23. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All
other terms, conditions, and provisions of this Agreement shall remain in full force.
24. CAPTIONS. The section and subsection numbers and captions in this Agreement are intended for
the convenience of the reader and are not intended to have any substantive meaning. The numbers
and captions shall not be interpreted or be considered as part of this Agreement. Any use of the
singular or plural number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession
as the context requires.
25. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered,
sent by express delivery service, certified mail, or first-class U.S. mail postage prepaid, and addressed
to the person listed below. Notice will be deemed given on the date when one of the following first
occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery
service or personal delivery; or (3) three days after mailing first class or certified U.S. mail.
25.1. If Notice is sent to the County, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to
Oakland County Sheriff’s Office, Sheriff Fiscal Officer, 1200 N. Telegraph, Bldg. 38E,
Pontiac, Michigan 48341.
25.2. If Notice is sent to the Political Subdivision, it shall be addressed to: OCHN, [__________]
25.3. Either Party may change the address and/or individual to which Notice is sent by notifying the
other Party in writing of the change.
26. CONTACT INFORMATION.
County of Oakland
Captain Todd Hill
Oakland County Sheriff’s Office
Office: 248-858-5417
Cell: 248-867-0193
Email: hillt@oakgov.com
Oakland Community Health Network
Siiri Sikora
Manager of Justice Initiatives
Office: 248-464-6057
Email: sikoras@oaklandchn.org
27. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of
the State of Michigan, without regard to Michigan’s conflict of laws provisions.
28. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and executed by both Parties.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 9 of 14
29. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other oral or written agreements between the
Parties. The language of this Agreement shall be construed as a whole according to its fair meaning,
and not construed strictly for or against any Party.
The Parties, by signing below under authorization by their respective governing bodies, enter into
this federal grant Subrecipient Agreement for the CRT Program.
FOR THE OAKLAND COMMUNITY HEALTH NETWORK:
___________________________________________Date:______________
Trisha Zizumbo
Chief Operating Officer / Deputy Executive Director
___________________________________________Date: ______________
Patrick Franklin
Deputy Chief Financial Officer
FOR COUNTY OF OAKLAND:
Date:______________
David T. Woodward, Chairperson
Oakland County Board of Commissioners
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 10 of 14
FY2024 DEPARTMENT OF JUSTICE
PROMOTING ACCESS TO CRISIS TEAMS (PACT) GRANT FOR
OAKLAND COUNTY SHERIFF’S OFFICE CRISIS RESPONSE UNIT
CO-RESPONDER CRISIS TEAM PROGRAM
FY2025 AND FY2026
SUBRECIPIENT AGREEMENT BETWEEN
COUNTY OF OAKLAND AND
OAKLAND COMMUNITY HEALTH NETWORK
Unique Entity Identifier (UEI) #: D9B6DH2M3Q68
EXHIBIT II: Financial and Reporting Obligations
1) County will fund OCHN the not-to-exceed (NTE) amount of $257,872.00 for two years
($126,950 for October 1, 2024 – September 30, 2025 and $130,922 for October
1, 2025 – September 30, 2026 for the following position:
One (1) full-time Mental Health Clinician, including salary, benefits, technology costs
(laptop, radio, phone, Wi-Fi, etc.), other supplies, vehicle/mileage stipend, professional
development and supervision of Clinician.
2) OCHN will invoice County monthly, within 30 days after the billing month, the actual costs incurred
for the expenses listed in section one. The County shall, on behalf of OCSO, process the payment
within thirty (30) days.
3) OCHN and OCSO shall jointly create and provide quarterly reports and make the data available to
demonstrate the outcomes and progress of this initiative as agreed by the CRT Crisis Committee.
These reports shall use the de-identified data in accordance with all confidentiality requirements and
obligations.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 11 of 14
FY2024 DEPARTMENT OF JUSTICE
PROMOTING ACCESS TO CRISIS TEAMS (PACT) GRANT FOR
OAKLAND COUNTY SHERIFF’S OFFICE CRISIS RESPONSE UNIT
CO-RESPONDER CRISIS TEAM PROGRAM
FY2025 AND FY2026
SUBRECIPIENT AGREEMENT BETWEEN
COUNTY OF OAKLAND AND
OAKLAND COMMUNITY HEALTH NETWORK
Unique Entity Identifier (UEI) #: D9B6DH2M3Q68
EXHIBIT III: Scope of Services
A. Program Oversight
1. OCSO and OCHN shall maintain a mutually established Operations Manual (i.e. CRT Crisis Outreach
Policy and Procedure) for implementing this Agreement. The Operations Manual shall include, but not be
limited to, procedures for requesting, rendering and receiving aid. The Operations Manual shall be
reviewed, updated and evaluated by the OCSO and OCHN at regular intervals.
2. The CRT Crisis Committee shall consist of each agency's CRT Team representatives, the mental health
clinician, and community mental health stakeholders and resources that meet for the purpose of building
an effective response to crisis incidents involving police that is built upon best practices, innovation, and
experience. The CRT Crisis Committee analyzes training and policies to ensure they are consistent with
legal standards and community expectations. The CRT Crisis Committee is responsible for streamlining
services in the mental health community. The CRT Crisis Committee will meet monthly to monitor the
implementation/development of the CRT Program.
3. Essential Function of the CRT Clinician shall include:
•Provides mobile response to a variety of community settings upon law enforcement’s request,
including homes, businesses, shelters, etc.
•Provides face-to-face crisis intervention to help de-escalate and/or stabilize individuals in crisis
and prevent further criminal justice involvement, when possible.
• Initiates existing crisis response from OCHN safety net.
•Completes or arranges for Access Eligibility Screenings, as needed. Determine eligibility for
Medicaid specialty services, and appropriate level of care by utilizing clinical, and level of care
tools.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 12 of 14
•As needed, coordinates with OCHN Access Department and/or Sober Support Unit for higher level
of care substance use disorder treatment services for persons with co-occurring mental health and
substance use disorders.
•Provides referrals to multiple community resources and communicates these resources to
individuals who are in need and/or do not meet criteria for OCHN services.
•Documents all interactions in Electronic Medical Record for person served through OCHN
provider network.
•Ensures necessary releases are obtained to allow for cross-system collaboration.
•Coordinates with provider network, through on-call if needed, for follow-up appointments.
Provides individual with appointment confirmation, address to provider and other pertinent
information.
•Connects out-of-county individuals with appropriate CMH contact.
•Provides follow-up and support services to individuals to ensure their engagement in services.
•Follows protocols and policies as outlined by OCHN and law enforcement agencies.
•Develops rapport and maintains strong working relationships with law enforcement agencies and
stakeholders.
•Assists with training implementation for internal and external partners.
•Identifies gaps, system barriers and community needs through Interagency collaboration.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 13 of 14
FY2024 DEPARTMENT OF JUSTICE
PROMOTING ACCESS TO CRISIS TEAMS (PACT) GRANT FOR
OAKLAND COUNTY SHERIFF’S OFFICE CRISIS RESPONSE UNIT
CO-RESPONDER CRISIS TEAM PROGRAM
FY2025 AND FY2026
SUBRECIPIENT AGREEMENT BETWEEN
COUNTY OF OAKLAND AND
OAKLAND COMMUNITY HEALTH NETWORK
Unique Entity Identifier (UEI) #: D9B6DH2M3Q68
EXHIBIT IV: Insurance Obligations
During this Agreement, including amendments and extensions, the OCHN shall provide and maintain, at
OCHN’s own expense, all insurance as set forth and marked below, protecting the County against any
Claims, as defined in this Agreement. The insurance shall be written for not less than any minimum
coverage herein specified:
1. General Insurance Minimum Requirements
a.Commercial General Liability - with the following as minimum requirements:
$1,000,000-Each Occurrence Limit
$2,000,000 General Aggregate Limit (Total Limit)
Occurrence Form Policy Broad
Form Property Damage
Premises/Operations Independent
Contractors
Products and Completed Operations
Blanket – Broad Form Contractual
Personal Injury - Delete Contractual Exclusion
Additional Insured: The County of Oakland and County Agents (as defined in this Agreement).
b.Workers' Compensation - as required by law and $500,000 Employer's Liability.
c.Automobile Liability and Property Damage - $1,000,000 each occurrence, including
coverage for all owned, hired and non-owned vehicles including No Fault coverage as
required by law.
FY2024 DOJ COPS OFFICE PACT GRANT
FY2025 AND FY2026 SUBRECIPIENT AGREEMENT BETWEEN
OAKLAND COUNTY AND OCHN
Page 14 of 14
d.Professional Liability/Errors & Omissions Insurance (as applicable) - with minimum
limits of $1,000,000 per claim and $1,000,000 dollars aggregate.
2.General Certificates of Insurance
a.All Certificates of Insurance shall contain evidence of the following conditions and/or
clauses and shall be sent to: The County of Oakland and County Agents, Oakland County
Purchasing Division, 2100 Pontiac Lake Road, Bldg. 41W, Waterford, MI 48328-0462 or
fax 248-858-1677.
b.The County of Oakland and County Agents (as defined in this Agreement) shall be named as
"General Liability" Additional Insured with respect to work performed by OCHN.
c.All Certificates are to provide 30 days written notice of material change, cancellation, or non-
renewal. Certificates of Insurance or insurance binders must be provided no less than ten (10)
working days before commencement of work to the Oakland County Purchasing Division.
Insurance carriers are subject to the approval of Oakland County.