HomeMy WebLinkAboutResolutions - 2024.10.24 - 41541
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2025 Adult
Treatment Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, October 24, 2024 7:22 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4545
Motion to accept the FY 2025 Adult Treatment Court Program Grant from the State Court
Administrative Office, amend the FY2025 budget as detailed in the attached Schedule A Budget
Amendment, and authorize the Chair of the Board of Commissioners to execute the agreement,
pending review and approval by Risk Management and Corporation Counsel.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Adult Treatment Court (ATC) is a Hybrid / DWI Court that applies alternative
judicial proceedings to chemically abusing and dependent, non-violent, adult felony offenders that
have met established eligibility criteria for admittance. The program is voluntary and intensively
design, combining the implementation of evidence-based treatment supports with court-ordered
supervision and case management services.The ATC aims to rehabilitate, and then successfully
reintegrate, these high-risk individuals back within the community with the goal of reducing
recidivism and avoiding any unnecessary terms of jail or imprisonment.
The Circuit Court seeks to apply to the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program for MDCGP Grant in the amount of $269,000 for the grant period of October 1,
2024 through September 30, 2025. The total program funding for the Adult Treatment Court (ATC)
is $353,240 in grants and other funding. The grant award proposes to continue to fully fund one (2)
Special Revenue (SR) FTE (1)Technical Office Specialist position (#3010402-12029) and (1) ATC
Community Coordinator position (#P00016701). The court intends to continue the ATC to deal with
problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs,
and the increase in jail days ordered. SCAO is allowing Circuit Court to consolidate its mental health
component into this ATC grant via a mental health “track” of the ATC.
The application proposes to fund treatment, testing, and liaison services testing for Adult Treatment
Court participants. The MDCGP grant award provides funding for drug testing supplies and kits,
contractual services for individual and family treatment. The grant application also provides funding
for contractual services from Oakland Community Health Network (OCHN) in the form of a Court
Liaison position, as well as a Peer Recovery Coach, which serves and assists the ATC Team via
assessments, court testimonies, consultations, progress updates, crisis intervention, community
referrals, and coordinates care throughout OCHN’s network of Core Provider Agencies (CPA),
bridging the gaps between the Court and Mental Health systems.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
Richard Lynch, Circuit Court Administrator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/24/2024
AGENDA DEADLINE: 11/03/2024 7:22 PM
ATTACHMENTS
1. Budget Amendment - Schedule A
2. C06 Hybrid ATC FY25
3. ATC FY 25 Grant
4. FY2025MDCGPGrantAttachment_Final
5. Proxi ATC FY25
COMMITTEE TRACKING
2024-10-15 Public Health and Safety - Forward to Finance
2024-10-16 Finance - Recommend to Board
2024-10-24 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William
Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie
Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson, Charles Cavell (2)
Passed
Oakland County, Michigan
Circuit Court – Acceptance of FY25 State Court Administrative Office Adult Treatment Court Grant
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Judicial Grants Civil/Criminal Division FND11012 CCN3010301 RC615571 PRG121200 GRN-1004269 615000 State Operating Grants (296,500)(296,500)(296,500)
Total Revenues $(296,500)$(296,500)$(296,500)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC702010 PRG121200 GRN-1004269 702000 Salaries Regular (137,020)(137,020)(137,020)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722750 PRG121200 GRN-1004269 722000 Workers Compensation (112)(112)(112)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722760 PRG121200 GRN-1004269 722000 Group Life (298)(298)(298)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722770 PRG121200 GRN-1004269 722000 Retirement (36,767)(36,767)(36,767)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722780 PRG121200 GRN-1004269 722000 Hospitalization (Personnel)(29,570)(29,570)(29,570)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722790 PRG121200 GRN-1004269 722000 Social Security (10,749)(10,749)(10,749)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722800 PRG121200 GRN-1004269 722000 Dental (2,309)(2,309)(2,309)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722810 PRG121200 GRN-1004269 722000 Disability (2,295)(2,295)(2,295)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722820 PRG121200 GRN-1004269 722000 Unemployment Insurance (Personnel)(85)(85)(85)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722850 PRG121200 GRN-1004269 722000 Optical (70)(70)(70)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC731458 PRG121200 GRN-1004269 730000 Professional Services (62,000)(62,000)(62,000)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC730548 PRG121200 GRN-1004269 730000 Drug Testing Expense (6,500)(6,500)(6,500)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC732018 PRG121200 GRN-1004269 730000 Travel and Conference (1,225)(1,225)(1,225)
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC750245 PRG121200 GRN-1004269 750000 Incentives (7,500)(7,500)(7,500)
Total Expenditures $(296,500)$(296,500)$(296,500)
R Judicial Grants Civil/Criminal Division FND11012 CCN3010301 RC615571 PRG121200 GRN-1004550 615000 State Operating Grants 269,000 269,000 269,000
Total Revenues $269,000 $269,000 $269,000
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC702010 PRG121200 GRN-1004550 702000 Salaries Regular 124,500 124,500 124,500
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722750 PRG121200 GRN-1004550 722000 Workers Compensation 77 77 77
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722760 PRG121200 GRN-1004550 722000 Group Life 294 294 294
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722770 PRG121200 GRN-1004550 722000 Retirement 39,292 39,292 39,292
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722780 PRG121200 GRN-1004550 722000 Hospitalization (Personnel)20,968 20,968 20,968
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722790 PRG121200 GRN-1004550 722000 Social Security 9,771 9,771 9,771
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722800 PRG121200 GRN-1004550 722000 Dental 1,400 1,400 1,400
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722810 PRG121200 GRN-1004550 722000 Disability 2,037 2,037 2,037
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722820 PRG121200 GRN-1004550 722000 Unemployment Insurance (Personnel)77 77 77
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC722850 PRG121200 GRN-1004550 722000 Optical 84 84 84
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC731458 PRG121200 GRN-1004550 730000 Professional Services 42,000 42,000 42,000
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC730548 PRG121200 GRN-1004550 730000 Drug Testing Expense 14,225 14,225 14,225
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC732018 PRG121200 GRN-1004550 730000 Travel and Conference 4,275 4,275 4,275
E Judicial Grants Civil/Criminal Division FND11012 CCN3010301 SC750245 PRG121200 GRN-1004550 750000 Incentives 10,000 10,000 10,000
Total Expenditures $269,000 $269,000 $269,000
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 16, 2024
Honorable Jeffery S. Matis, Chief Judge
6th Circuit Court
1200 N Telegraph Rd.
Pontiac, MI 48341
Re: Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Hybrid DWI/Drug Court
SCAO UI: U10106
Dear Chief Judge Matis:
I am pleased to inform you that your application for funding through the Michigan Drug
Court Grant Program (MDCGP) has been approved. On behalf of the State Court Administrative
Office (SCAO), I am delighted to award your court a grant in the amount of $269,000 to support
your problem-solving court program. This award is for the grant period October 1, 2024,
through September 30, 2025, and is contingent upon SCAO being awarded and receiving federal
grant awards in the full amount requested.
Your court’s fiscal year 2025 contract will be e-mailed from DocuSign to your project
director, Christina Bujak. Please review the contract carefully and sign it by December 13, 2024.
The budget, based on your court’s actual award, must be updated in WebGrants by November 1,
2024. Instructions for revising your budget are attached to the message your project director will
receive from WebGrants.
Each year we receive grant requests that greatly exceed the total amount spent in the
preceding fiscal year and available funding for awards to courts. Your total grant award is based
on what we believe it will cost to operate your program as you did last year plus any planned
expansion, enhanced services, and/or cost increases.
Additionally, SCAO will continue considering requests for grant reallocations throughout
the fiscal year. A reallocation is a mid-year decrease or increase of your grant award. For
example, a program that needs additional grant funding may request a reallocation to increase the
September 16, 2024
Page Two
program’s grant award. On the other hand, a court may not spend their entire award, and funds
may be reallocated to courts needing additional funding. Reallocation requests are submitted in
WebGrants, and SCAO staff review and make reallocation determinations after second-quarter
claims are submitted and after third-quarter claims are submitted. A reallocation that decreases
or increases a program’s grant award is based on actual prior spending and projected spending
for the remainder of the fiscal year.
The Michigan Supreme Court and SCAO is confident that your project will have
significant impact, and we look forward to seeing continued positive outcomes. We commend
your dedication and commitment to these lifesaving programs and thank you for making a
positive difference in so many lives.
Should you have questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Phyllis C. McMillen
Honorable Yasmine I. Poles
Honorable Kameshia D. Gant
Andrew Smith, Problem-Solving Courts Manager
James McGrail, SCAO Region VI Administrator
Richard Lynch, Court Administrator
Christina Bujak, Project Director
36556 - FY25 ATC - Michigan Drug Court Grant Program (MDCGP) for36556 - FY25 ATC - Michigan Drug Court Grant Program (MDCGP) for
Oakland County Sixth Circuit Court (CO6) Oakland County Sixth Circuit Court (CO6)
Application DetailsApplication Details
Funding Opportunity: 36103-Fiscal Year 2025 Michigan Drug Court Grant Program
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Correcting
Organization: 6th Circuit Court - Oakland County (C06)
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Michelle Crenshaw; Treatment Court Coordinator; In this position, 100% of time will be spent working on this grant. The hourly rate for this position
will be $32.33/hour. The coordinator performs the general job duties of budget and grant management, staff oversight and training, program
eligibility screenings, coordination of bi-weekly case conferences and judicial sessions, facilitation of quarterly business meetings, quality control,
coordination of treatment services, as well as preparation and maintenance of program policy and procedures. This position is 100% funded by the
grant. (Total Request of $65,000)
Leah Schiebold (full-time employee: Technical Office Specialist; In this position, 100% of time will be spent working on this grant. The hourly rate for
this position is currently $29.87/hour. The general responsibilities of this position include data entry into the DCCMIS system and file maintenance.
Ms. Crenshaw will serve as an assistant and back up to both the Business Analyst and Treatment Court Coordinator. This position is 100% funded
by the grant. (Total Request of $59,500.00)
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
In Process (full-time employee): Treatment Court Coordinator (Youth and Family Casework Supervisor); Fringe benefits for this position are paid
according to the Oakland County Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total
Request of $35,000)
Michelle Crenshaw (full-time employee): Technical Office Specialist; Fringe benefits for this position are paid according to the Oakland County
Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total Request of $39,000)
NameName PositionPosition ComputationComputation RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Michelle Crenshaw: LeahMichelle Crenshaw: Leah
SchieboldSchiebold
Coordinator, Technical OfficeCoordinator, Technical Office
SpecialistSpecialist
See BelowSee Below $124,500.00$124,500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $124,500.00$124,500.00
$124,500.00 $0.00 $0.00 $0.00 $124,500.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$74,000.00$74,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $74,000.00$74,000.00
$74,000.00 $0.00 $0.00 $0.00 $74,000.00
1 of 3
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with
both AverHealth and RESULTS (Oakland County Sheriff’s Department) for these services.(Total Request of $20,000.00)
$5-$50 per test dependent on service ordered
OCHN Liaison and Peer Recovery Coach
These requested funds will be used to support the positions of a full-time OCHN Liaison and a part-time Peer Recovery Coach, both of which
fall under allowable expenses within consultant / contractor fees. The OCHN Liaison and Peer Recovery Coach are both contracted through
Oakland Community Health Network through the establishment of an Inter-Local Governmental Agreement. The OCHN Liaison is tasked with
assisting the program by aiding with training, participant eligibility screenings, substance abuse and mental health assessments, treatment
coordination of client services, community referrals, consultations, and crisis intervention.
- The OCHN Liaison is paid at a rate of approximately $30.00/hour with an upper cost of this position of $60,000.00 per fiscal year for 2000
hours. The Peer Recovery Coach position is assigned to help participants find appropriate sober supports and crisis prevention services.
- The Peer Recovery Coach is paid at a current rate of $32.00/hour with an upper cost of this position of $25,000.00 per fiscal year for
770 hours. In addition the OCHN Peer Recovery Coach will bill mileage at approximately .50 per mile with an estimated 660 miles per yr.
We have been informed by OCHN that due to the high number of participants OCHN will need to add an additional staff member. The details of
the rate are not yet clear but the total amount is not expected to exceed the requested amount. (Total Request of $85,000.00)
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, psychiatric evaluations, Relapse
“Tune Up” Weekends, and medication assisted treatment (MAT) services. Providers for these services may include Easter Seals, Oakland
Family Services, or Community Programs, Inc., each of whom have local offices in the Oakland County area. Treatment services handled
through “private pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the agencies.
- Intake fee up to $300.00;
- Individual therapy up to $250.00 per session;
- Group therapy up to $125.00 per session;
- Psychiatric evaluation up to $300.00;
- MAT services up $300.00 per session;
- Intensive Outpatient Treatment up to $200.00 per day;
- Relapse “Tune Up” Weekends up to $450 per day
- Partial Hospitalization up to $300.00 per day;
- Residential services up to $400.00 per day;
- Withdrawal management up to $500.00 per day
SuppliesSupplies
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest
Other Grant orOther Grant or
FundingFunding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealth/AverTest; RESULTSAverHealth/AverTest; RESULTS $5-$50 per service$5-$50 per service $14,225.00$14,225.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $14,225.00$14,225.00 ContractorContractor
OCHN Liaison andOCHN Liaison and
Peer RecoveryPeer Recovery
CoachCoach
Oakland Community HealthOakland Community Health
Network (OCHN)Network (OCHN)
$30-$37 per hour$30-$37 per hour $37,000.00$37,000.00 $41,000.00$41,000.00 $0.00$0.00 $0.00$0.00 $78,000.00$78,000.00 ContractorContractor
TreatmentTreatment
ServicesServices
Easter Seals; Oakland FamilyEaster Seals; Oakland Family
Services; Community Programs,Services; Community Programs,
IncInc
$125 - $500 per$125 - $500 per
session/day persession/day per
serviceservice
$5,000.00$5,000.00 $40,000.00$40,000.00 $0.00$0.00 $0.00$0.00 $45,000.00$45,000.00 ContractorContractor
$56,225.00 $81,000.00 $0.00 $0.00
Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
IncentivesIncentives See BelowSee Below $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00
Office SuppliesOffice Supplies See BelowSee Below $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $2,000.00$2,000.00
$10,000.00 $0.00 $2,000.00 $0.00
2 of 3
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Adult Treatment Court. Incentives
are figured at $15.00 per phase completed at 5 phases per participant totaling $75.00 per individual. 200 total participants (projected FY2024) x
$75.00 equals a total incentive request of $10,000. (Total request of $10,000.00)
Office Supplies
Supplies are generally purchased through Office Deport by means of the Oakland County General Fund and could include items such as paper,
pens, ink, folders, binders, and graduation supplies, etc. There is no funding request for this line item.
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
Bus Passes - Total Request of $1,240.00
These requested funds will be used to purchase SMART public transportation bus passes for participants to travel to / from court sessions,
treatment appointments, employment, etc. The bus passes are purchased at the rate of 20 x $5.00 for a 24-hour pass (total of $100.00), 20 x
$22.00 for a 7-day pass (total of $440.00), and 10 x $70.00 for a 31-day pass (total of $700.00).
MATCP Conference – Total Request of $4,275.00
These requested funds will be used to pay for program staffers to participate in the conference including:
Registration fees of up to $495.00 per person
Lodging up to $85.00 per night (x2 nights), estimated at approximately $850.00 total for attendees
Mileage (paid at .67 cents per mile or up to the SOM premium rate).
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See BelowSee Below $4,275.00$4,275.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,275.00$4,275.00
Bus PassesBus Passes See BelowSee Below $0.00$0.00 $1,240.00$1,240.00 $0.00$0.00 $0.00$0.00 $1,240.00$1,240.00
$4,275.00 $1,240.00 $0.00 $0.00
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $269,000.00$269,000.00 $82,240.00$82,240.00 $2,000.00$2,000.00 $0.00$0.00 $353,240.00$353,240.00
3 of 3
Page 1 FY 2025 Michigan Drug Court Grant Program
Michigan Drug Court
Grant Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2025
Funding Provided by the
State Court Administrative Office
Page 2 FY 2025 Michigan Drug Court Grant Program
Overview
The Michigan Drug Court Grant Program (MDCGP) is administered by the State Court Administrative
Office (SCAO) and is intended for adult and juvenile drug courts, DWI sobriety courts, hybrid
DWI/drug courts, and family treatment courts. In this document, these various program types will be
referred to as “drug/DWI/FTC courts.” The MDCGP grant is available for programs in the planning
stage and for programs in the operational stage. A planning program is one that is planning to become
operational but does not currently have an approved Local Administrative Order and is not certified.
An operational program is one that has an approved Local Administrative Order and is certified under
MCL 600.1062 or MCL 600.1099bb. The funding should enable drug/DWI/FTC courts to promote
public safety and contribute to a reduction in substance abuse and recidivism among substance abusing
offenders; reduce reliance on incarceration within existing correctional systems and local jails; and
establish monitoring and evaluation measures that will demonstrate the effectiveness of the program.
Applicant Eligibility and Application Submission
The MDCGP grant is available for drug/DWI/FTC courts in the planning stage or in the operational
stage. All operational DWI/drug courts must be certified under MCL 600.1062, and all FTC programs
must be certified under MCL 600.1099bb. All grant applications must be submitted through the
WebGrants program in order to be considered for funding. Drug/DWI/FTC grants are non-competitive,
and funding decisions are based, in part, on program need and the program’s budget, with a focus on
fixed costs and considering prior expense utilization.
Acceptance of Conditions
By applying for the MDCGP grant, the applicant agrees to comply with everything in this document,
including the Assurances and Reporting Requirements. Applicants of a DWI/drug court should refer to
MCL 600.1060 et seq. and MCL 600.1088 when completing the application to ensure that the
DWI/drug court is or will be designed in compliance with statutory requirements. Applicants of a FTC
should likewise refer to MCL 600.1099aa through MCL 600.1099ll.
Local Administrative Order and Memorandum of Understanding
Operational programs applying for a grant must have an LAO approved and on file with the SCAO.
Drug/DWI/FTC courts in the planning stage must have an approved LAO on file before accepting
participants in the program. All operational drug/DWI/FTC courts must have an MOU per MCL
600.1062 and/or MCL 600.1099bb. Drug/DWI/FTC courts in the planning stage must have an MOU
before accepting participants in the program. The MOU shall describe the roles and responsibilities of
all parties and should include, if the program includes for discharge and dismissal of an offense, delayed
sentence, or deviation from sentencing guidelines, each participating prosecuting attorney in the circuit
or district courts, a representative of the criminal defense bar, a representative or representatives of the
community treatment providers, and any additional parties considered.
Drug Court Case Management Information System
MCL 600.1078 requires that all DWI/drug courts submit data to the SCAO, and MCL 600.1099kk
requires that all FTCs submit data to the SCAO. Drug/DWI/FTC courts receiving funding must submit
Page 3 FY 2025 Michigan Drug Court Grant Program
the minimum standard data requirements to SCAO using the Drug Court Case Management Information
System (DCCMIS).
Required Training
Drug/DWI/FTC courts receiving first-year MDCGP funding from SCAO must agree to participate in
SCAO required trainings, including SCAO’s Fundamentals of Problem-Solving Courts training, within
the funding year.
Page 4 FY 2025 Michigan Drug Court Grant Program
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
• Assessments (such as validated criminogenic risk/needs assessments and clinical assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement.
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses – Must receive prior approval from the SCAO for each procedure
• Medication Assisted Treatment/Medications for Opioid Use Disorder (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment/Medications for Opioid Use
Disorder (MAT/MOUD)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT/MOUD including:
TB tests
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
• Medication – 60-day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
Page 5 FY 2025 Michigan Drug Court Grant Program
• General Educational Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program-related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
Travel and Training
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses – training/conference material, registration, travel, meals, lodging,
and parking – THESE COSTS MUST BE IN THE APPROVED BUDGET BEFORE
EXPENDING FUNDS
• Transportation expenses and mileage for program-related activities
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CONDITIONS ON EXPENSES
This grant is a reimbursement-based grant. Expenses are eligible for reimbursement only if the
expense was incurred during the project time period, only if in the approved budget, and only after
the grantee paid the expense. Also, it is the intent of this grant that expenses are eligible for
reimbursement only after the grantee has exhausted all other available funding options that were
designated for this project. Examples of potential other available funding options include local
court or county funding, federal funding, participant fees, and funding from nonprofit
organizations.
Expenses that are eligible for reimbursement under this grant must be allowable (according to the
allowable expense list), reasonable, necessary, and in the grantee’s approved budget. All grant
costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally
recognized as allowable, reasonable, and necessary for the operation of the drug/DWI/FTC and
reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be used for the
grant period or fiscal year (October 1 to September 30). Billing for goods and services that could
not reasonably be used before September 30 (e.g., bus tokens, library materials, drug testing
supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO if you
are not sure about an expense. If required by the SCAO or the court funding unit, costs must be
obtained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day,
which includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. The substance of the relationship is more important than the
form of agreement. All criteria listed below may not be present in all cases; therefore, the program
must use judgment in classifying each agreement as a subrecipient or contractor. Programs should
document the process for determining each agency or provider as a subrecipient or contractor for
audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
Page 7 FY 2025 Michigan Drug Court Grant Program
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants.
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
Paid time off information
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
NONSUPPLANTING
This grant must not be used to supplant state, local, or tribal funds. The grantee must assure that
funds will not be used to replace or supplant state, local, or tribal funds, but will be used to increase
the amount of funds that would, in the absence of grant funds, be made available for criminal
justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant
award start date and maintain documentation showing the date(s) that the positions were laid
Page 8 FY 2025 Michigan Drug Court Grant Program
off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts, it must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result
in termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all
affected agencies in planning and implementation of the drug/DWI/FTC court program.
Grantees are required to have a current Memorandum of Understanding that includes the parties
as stated in MCL 600.1062(1) and (2) or MCL 600.1099bb.
2. Grantee assures that all treatment programs and providers used in the drug/DWI/FTC court are
licensed and/or accredited by the appropriate state government or professional agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the
MDCGP has been exhausted. Grantee assures they will make a good faith effort to continue
program operations if state funds are unavailable to financially support the program in the future.
Grantee’s good faith efforts could include applying for federal grants, foundation funds, local
funds, or funding unit contributions. Grantee is not bound to continue the program if the good
faith efforts to find alternative means of continuing the program are not successful. This
assurance does not commit or mandate funding by local funding units.
4. Grantee assures that all recipients of funding under this grant program are required to comply
with nondiscrimination requirements contained in various federal and state laws. Each grantee
court should have a copy of their Equal Employment Opportunity Plan on file and available for
review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from
MDCGP for lobbying and that they will disclose any lobbying activities related to MDCGP.
6. Grantee assures:
Page 9 FY 2025 Michigan Drug Court Grant Program
a. All expenditures, including personnel services, contractual services, and supplies, shall be
in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or
maintenance of a separate fund or account to support expenditures).
c. That the maintenance of accounting records follow generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any
budget amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
a. That the Michigan Supreme Court, the SCAO, the local government audit division of the
Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt,
copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal
records related to this grant.
b. That they will maintain these records for a period of five years after completion of the
grant project or until all the SCAO audits are complete for the fiscal period, whichever is
later.
c. That they will comply with timely quarterly reports on the funds expended by the
program in the form required by the SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner
required by SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to use the DCCMIS to manage drug/DWI/FTC court cases and report all data to
the SCAO under MCL 600.1078 or MCL 600.1099kk.
12. Grantee assures planning, design, and operation of the program according to one of the following
models, as appropriate and required for the program type: Drug Treatment Courts: The Ten Key
Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in
Practice, and Family Treatment Court Best Practice Standards. Additionally, grantees agree to
follow all applicable state laws, court rules, and administrative orders pertaining to the operation
of drug/DWI/FTC courts and adjudication of related cases, and standards and required best
practices per the SCAO’s Adult Drug Court Standards, Best Practices, and Promising Practices
and any similar guide regarding FTC.
13. Grantees receiving first-year MDCGP funding assure participation in SCAO required trainings,
including SCAO’s Fundamentals of Problem-Solving Courts training, within the funding year.
14. Grantee assures that if a federal 501(c)(3) exists or is developed for drug/DWI/FTC court
purposes, or if the drug/DWI/FTC court develops a partnership with an existing 501(c)(3), that
no employee of the court will be directly involved in the operations of the 501(c)(3).
15. Grantee understands that the SCAO may suspend funding in whole or in part, or terminate funding,
under certain circumstances. This may include, but is not limited to, the following:
Page 10 FY 2025 Michigan Drug Court Grant Program
a. According to the reallocation process as outlined in the grant contract.
b. If any of the terms of the contract are not adhered to by the grantee/subrecipients.
c. If the grantee proposes or implements substantial changes to the Scope of Services/Work such
that, if originally submitted, the application would not have been selected for funding.
d. If the grantee is not certified or submits false certification or falsifies any other report or
document required hereunder.
e. If the grantee is charged with or convicted of any criminal activity or offenses.
f. If funding for this contract becomes unavailable to the SCAO due to appropriation or budget
shortfalls.
g. If the grantee does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and approved grant
budget.
h. If any report from the reporting requirements is at least 45 days late.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only
required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
The Progress Report is due on the following date:
• April 30 (Not required for planning grants)
The DCCMIS Users Audit Report is due on the following date:
• January 31
The WebGrants Users Audit Report is due on the following date:
• January 31
Oakland County Board of Commissioners
Board Chairperson’s Authorization to
Submit Electronic Online Grant Acceptance
I authorize Christina Bujak Oakland County Circuit Court, to electronically submit the
Michigan Drug Court Grant Program application acceptance for Adult Treatment Court
(ATC) online “grant application” and any follow-up information, as may be requested. It
is understood the application is submitted through the WebGrants electronic system. It is
further understood the application has completed internal review and all required changes
to the application have been made as requested by the Oakland County review
departments.
David Woodward, Chairperson Date
Oakland County Board of Commissioners
This form reviewed by Oakland County Corporation Counsel on June 8, 2005. This is an important piece
of information; please keep an original executed copy of this document with your grant files.