HomeMy WebLinkAboutResolutions - 2024.10.24 - 41549
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2025 Drug
Court Program
DEPARTMENT: 52-1 District Court (Novi)
MEETING: Board of Commissioners
DATE: Thursday, October 24, 2024 7:22 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4614
Motion to accept the FY 2025 Michigan Drug Court Grant Program from the State Court
Administrative Office in the amount of $117,000, for the period of October 1, 2024, through
September 30, 2025; further; authorize the Chair of the Board of Commissioners to execute the
grant agreement after the final review by Risk Management and Corporation Counsel; further,
amend the FY 2025 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The 52nd District Court, Division I (Novi) applied for grant funds of $166,032.70 and was awarded a
grant in the amount of $117,000 from the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program (MDCGP) effective October 1, 2024, through September 30, 2025.
The grant funding will be used to continue an existing special revenue (SR), full-time eligible (FTE),
Probation Officer position (#3020205-11415). The Probation Officer will assist with managing the
Specialty Treatment Court (STC) caseload, conduct substance abuse assessments for all potential
defendants who meet the STC criteria, attend staffing and review hearings, conduct home/site visits,
attend the 2025 Michigan Association of Treatment Court Professionals (MATCP) conference and
participate in graduation ceremonies. The FY 2025 grant funds will cover the existing, (SR), full time
eligible (FTE), Probation Officer position (#3020205-11415) through the FY 2025, expenses related
to attending the 2025 Michigan Association of Treatment Court Professionals (MATCP) Conference,
Participant Drug Testing, and Supplies for Participants and Gift Card Incentives.
This grant is conditioned upon continued interpretation of the contract consistent with the
September 16, 2024, letter from the SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be construed as a mandate for future funding of the program
from the funding unit, said letter attached hereto and incorporated by reference. The grant award
has completed the Grant Review Process in accordance with the Board of Commissioners Grant
Acceptance Procedures.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment, and continuation of
the Special Revenue position in the grant is contingent upon future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Alexandra Black, District Court Administrator
ITEM REVIEW TRACKING
Alexandra Black, 52-1 District Court (Novi) Created/Initiated - 10/24/2024
AGENDA DEADLINE: 11/03/2024 7:22 PM
ATTACHMENTS
1. 52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2025
Drug Court Program (Schedule A)
2. FY 2025 DTC SCAO Award Letter
3. FY 2025 DTC Webgrants -Final
4. FY 2025 Drug Court agreement
COMMITTEE TRACKING
*Public Health and Safety review waived by Committee Chair*
*Finance review waived by Committee Chair*
2024-10-24 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William
Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie
Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson, Charles Cavell (2)
Passed
Oakland County, Michigan
52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2025 Drug Court Program
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Judicial Grants Division - I Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004271 615000 State Operating Grants $(110,000.00)$(110,000.00)$(110,000.00)
R Judicial Grants Division - I Novi FND11012 CCN3020205 RC670100 PRG121050 GRN-1004271 670000 BUDGET USE ONLY $(25,065.00)$(27,727.00)$(30,441.00)
$(135,065.00)$(137,727.00)$(140,441.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC702010 PRG121050 GRN-1004271 702000 Salaries Regular $(82,692.00)$(84,345.00)$(86,032.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722750 PRG121050 GRN-1004271 722000 Workers Compensation $(50.00)$(51.00)$(52.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722760 PRG121050 GRN-1004271 722000 Group Life $(177.00)$(180.00)$(184.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722770 PRG121050 GRN-1004271 722000 Retirement $(21,229.00)$(21,654.00)$(22,087.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722780 PRG121050 GRN-1004271 722000 Hospitalization (Personnel)$(19,962.00)$(20,361.00)$(20,768.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722790 PRG121050 GRN-1004271 722000 Social Security $(6,326.00)$(6,452.00)$(6,581.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722800 PRG121050 GRN-1004271 722000 Dental $(1,290.00)$(1,316.00)$(1,343.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722810 PRG121050 GRN-1004271 722000 Disability $(1,247.00)$(1,272.00)$(1,298.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722820 PRG121050 GRN-1004271 722000 Unemployment Insurance (Personnel)$(50.00)$(51.00)$(52.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722850 PRG121050 GRN-1004271 722000 Optical $(43.00)$(43.00)$(44.00)
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC732018 PRG121050 GRN-1004271 730000 Travel and Conference $(2,000.00)$(2,000.00)$(2,000.00)
$(135,066.00)$(137,725.00)$(140,441.00)
R Judicial Grants Division - I Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004529 615000 State Operating Grants $117,000.00 $117,000.00 $117,000.00
$117,000.00 $117,000.00 $117,000.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC702010 PRG121050 GRN-1004529 702000 Salaries Regular $75,000.00 $75,000.00 $75,000.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722750 PRG121050 GRN-1004529 722000 Workers Compensation $50.00 $50.00 $50.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722760 PRG121050 GRN-1004529 722000 Group Life $192.00 $192.00 $192.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722770 PRG121050 GRN-1004529 722000 Retirement $14,742.00 $14,742.00 $14,742.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722780 PRG121050 GRN-1004529 722000 Hospitalization (Personnel)$14,968.00 $14,968.00 $14,968.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722790 PRG121050 GRN-1004529 722000 Social Security $6,407.00 $6,407.00 $6,407.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722800 PRG121050 GRN-1004529 722000 Dental $1,400.00 $1,400.00 $1,400.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722810 PRG121050 GRN-1004529 722000 Disability $1,336.00 $1,336.00 $1,336.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722820 PRG121050 GRN-1004529 722000 Unemployment Insurance (Personnel)$50.00 $50.00 $50.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722850 PRG121050 GRN-1004529 722000 Optical $84.00 $84.00 $84.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC732018 PRG121050 GRN-1004529 730000 Travel and Conference $731.00 $731.00 $731.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC730373 PRG121050 GRN-1004529 730000 Contracted Services $1,500.00 $1,500.00 $1,500.00
E Judicial Grants Division - I Novi FND11012 CCN3020205 SC750245 PRG121050 GRN-1004529 Incentives $540.00 $540.00 $540.00
$117,000.00 $117,000.00 $117,000.00
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 16, 2024
Honorable Travis Reeds, Chief Judge/Program Judge
52-1 District Court
48150 Grand River Avenue
Novi, MI 48374-1222
Re: Michigan Drug Court Grant Program Award Notification
52-1 District Court — Hybrid DWI/Drug Court
SCAO UI: U10103
Dear Chief Judge Reeds:
I am pleased to inform you that your application for funding through the Michigan Drug
Court Grant Program (MDCGP) has been approved. On behalf of the State Court Administrative
Office (SCAO), I am delighted to award your court a grant in the amount of $117,000 to support
your problem-solving court program. This award is for the grant period October 1, 2024,
through September 30, 2025, and is contingent upon SCAO being awarded and receiving federal
grant awards in the full amount requested.
Your court’s fiscal year 2025 contract will be e-mailed from DocuSign to your project
director, David Campbell. Please review the contract carefully and sign it by December 13,
2024. The budget, based on your court’s actual award, must be updated in WebGrants by
November 1, 2024. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
Each year we receive grant requests that greatly exceed the total amount spent in the
preceding fiscal year and available funding for awards to courts. Your total grant award is based
on what we believe it will cost to operate your program as you did last year plus any planned
expansion, enhanced services, and/or cost increases.
Additionally, SCAO will continue considering requests for grant reallocations throughout
the fiscal year. A reallocation is a mid-year decrease or increase of your grant award. For
example, a program that needs additional grant funding may request a reallocation to increase the
September 16, 2024
Page Two
program’s grant award. On the other hand, a court may not spend their entire award, and funds
may be reallocated to courts needing additional funding. Reallocation requests are submitted in
WebGrants, and SCAO staff review and make reallocation determinations after second-quarter
claims are submitted and after third-quarter claims are submitted. A reallocation that decreases
or increases a program’s grant award is based on actual prior spending and projected spending
for the remainder of the fiscal year.
The Michigan Supreme Court and SCAO is confident that your project will have
significant impact, and we look forward to seeing continued positive outcomes. We commend
your dedication and commitment to these lifesaving programs and thank you for making a
positive difference in so many lives.
Should you have questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Robert Bondy
Honorable David Law
Andrew Smith, Problem-Solving Courts Manager
James McGrail, SCAO Region VI Administrator
Alexandra Black, Court Administrator
David Campbell, Project Director
36296 - FY 2025 52-1 DC Drug Court Program36296 - FY 2025 52-1 DC Drug Court Program
Application De tailsApplication De tails
Funding Opportunity: 36103-Fiscal Year 2025 Michigan Drug Court Grant Program
Funding Opportunity Due Date: Jun 7, 2024 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Correcting
Negotiation Due Date: 11/01/2024
Stage: Final Application
Initial Submit Date: May 30, 2024 8:52 AM
Initially Submitted By: David Campbell
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Ms.
SalutationSalutation
Christina
First NameFirst Name
Middle NameMiddle Name Mastrangelo
Last NameLast Name
Title:Drug Court Probation Officer
Email*:mastrangeloc@oakgov.com
Address*:48150 Grand River Ave
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:248-305-6455
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:248-305-5295
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:Mastrangelo Webgrants Request.pdf
Organization Information
Name*:52nd District Court First Division - Oakland County (D52-1)
Organization Type*:State Court Administrative Office
Tax Id:
Organization Website:
Address*:48150 Grand River Ave.
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Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6144
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5970
###-###-#######-###-####
FY 25 Application
Program InformationProgram Information
Select your court*:D52-1 (Novi) Oakland
County*:Oakland
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
NA
Please pick your program type*:Adult District Drug Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2015-26
Region*:Region 6
Chief Judge *:Travis Reeds
Court:52-1 District Court
Building:
Street Address*:48150 Grand River Avenue
City, State and Zip code *:Novi
Email Address*:reedst@oakgov.com
Program Judge 1 Name*:Travis Reeds
Number of years as a program judge.*:>2 years
Court:
Program Judge 1 Email Address*:reedst@oakgov.com
Program Judge 2 Name:Robert Bondy
Number of years as a program judge.:>2 years
Court:
Program Judge 2 Email Address:bondyr@oakgov.com
Program Judge 3 Name:David Law
Number of years as a program judge.:>2 years
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Court:
Program Judge 3 Email Address:lawd@oakgov.com
Program Judge 4 Name:
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:Alexandra Black
Court:
Email*:blacka@oakgov.com
Financial Officer*:Sheryl Johnson
Project Director*:David Campbell
Court:
Building:
Street Address*:48150 Grand River Avenue
City, State, Zip code*:Novi
Project Director E-mail Address*:campbelld@oakgov.com
Project Director Phone Number*:248-305-6451 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
David T. Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
Authorizing Official Phone Number*:248-858-0100 Ext.Ext.
Authorizing Official Title *:Chairman, Oakland County Board of Commissioners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Funds
How many years has the program been
operational? :
11
What is the program's capacity? :30
What is the current number of active
participants? :
16
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
The 52-1 District Court Drug Court Program’s objective is to reduce recidivism within the drug abusing population by providing intensive treatment
intervention and supervision to foster each participant’s individual recovery needs. Recovery for most participants takes a minimum of 12 months of
sobriety before the participant begins the healing process, undoing the damage done to their mental health and bodies from active addiction. Our
program provides guidance, support, and resources in the early stages of recovery through different treatment modalities, drug and alcohol
testing, and intensive monitoring. The early stages are generally difficult for participants to navigate, and therefore, the stress from one’s treatment
plan and physical changes can be overwhelming. With the program’s supportive components combined with the duties of each Treatment Court
Team Member, the Drug Court Program strives to provide what is necessary to allow each participant to build a strong foundation for long term
recovery.
The funding our program receives provides the opportunity to fund our Drug Court Probation Officer which is an extremely important component.
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The Drug Court Probation Officer not only provides the necessary resources to the participant and supervises their progress, but also provides
stability in what is typically a very chaotic time in their life. We discovered in the early years of the Drug Court Program that switching probation
officers each fiscal year was a disservice to the participants as it did not allow them to establish a nurturing and trusting relationship with the officer.
While the continuity of the Drug Court Probation Officer has been instrumental in the program’s success, it has also required a continuous increase
request for funding each fiscal year. Due to the increases in base salary and fringe benefits for the Drug Court Probation Officer, we have had to
significantly decrease, and in some cases remove completely, line items for services directly designed to assist the participant such as assistance
in drug and alcohol testing, electronic monitoring devices, and interlock devices. For FY 2025, we are asking for enough funding to reinstate these
line items to their fullest in order to offer additional financial and emotional support to our participants, which in turn, leads to better program
outcomes.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MMHCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$110,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
In FY 2024, the salary expenses were budgeted at $74,000 while benefits were at $34,000. Based on current projections for FY 2025, the salary
line item is expected to increase to $80,112.24 while benefits increase to $44,336.10. The costing information are approximations as the Drug
Court Probation Officer may be eligible for increases during the fiscal year.
In past fiscal years, we have been able to utilize grant funds to assist participants with the cost of drug and alcohol testing for a set period of time
through a contractor, Drop Zone. In previous years, the costs of these tests were set at $8 per day for no more than 60 days; however, in February
2024, the testing panel was expanded to test for additional substances to ensure complete compliance. The addition of these
substances increased the cost of one drug test to $10.00.
Each fiscal year, funds are requested to cover the overtime of an Oakland County Sheriff’s Deputy to assist the Drug Court Probation Officer in
conducting home visits for participants. Though we have had to remove the line item in past years due to a lack of funding, we continue to make
the request as random home visits are not only a standard component of the Drug Court Program, but also a critical component to the
accountability of the participant and the program’s overall success. The cost of a DII/Patrol Deputy is not to exceed $84.00 per hour compared to
the previous fiscal year, not to exceed $80.00 per hour.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
The cost to supplement our Drug Court officer position has increased over the years, which has adversely affected our ability to provide services to
our participants. For FY 2023 & FY 2024, reallocation requests were submitted as the original award was less than what was needed to just cover
the Drug Court Officer’s salary and benefits. Fortunately our reallocation requests were granted, which also allowed us to provide supplemental
services and support to our participants, however, that was only available for the last few months of the fiscal year. We want to make sure that our
program not only survives, but can also progress. Therefore, we are requesting funds to provide services that were not readily available to
participants in past years, such as offsetting costs for our participants towards drug and alcohol testing fees, electronic monitoring and interlock
devices, deputy assistance for home visits, graduation, office, and testing supplies, and gift cards/incentives. Additionally, with the projected cost of
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living and merit increases, the personnel expenses for the Drug Court Probation Officer will increase. We feel that with the additional funding
request, we will not only be able to provide a stable program for our participants, but one that thrives and provides all the necessary support and
tools for their journey towards recovery.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
No
Federal Funding Application (Must be completed if requesting federal funding)
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
Yes
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
Yes
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
No
Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Yes
Does your county have an Equal
Employment Opportunity Plan (EEOP)?:
Yes
When was the plan formulated? :06/21/2021
Number of Court Employees :50
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
Sam.gov Entity Information.pdf
Will your program collect program income
during the fiscal year? :
No
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
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Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.):
No
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits? (check all that
apply):
Financial Statement Audit,Single Audit under 2 CFR Part 200
On the most recent audit, what was the
auditor's opinion?:
Qualified Opinion
Were material weaknesses noted in the
report?:
Yes
Were the material weaknesses related to
an SCAO grant? :
No
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
No
Please specify the corrective action:
Material weakness was due to our county implementing a new software system 2 years ago.
Financial Management System
Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Yes
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Yes
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Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Yes
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Yes
Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Yes
Procurement
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
are designed to avoid unnecessary or duplicative purchases?,set out a process for soliciting goods and services?
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Yes
Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Yes
Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Yes
Subrecipient
7 of 14
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
Yes
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
Yes
Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
Yes
Other Federal Risk
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
No
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
Yes
Name*:David Campbell
Title*:Program Director
Phone*:248-305-6451
Date*:04/04/2023
Grant Contact Information
Primary ContactsPrimary Contacts
Program T ype
8 of 14
Program Type*:
Claims
Name*:
Email*:
Budget
Name*:
Email*:
Contract Amendments
Name*:
Email*:
Applications
Name*:
Email*:
Certification
Name*:
Email*:
DCCMIS Administration
Name*:
Email*:
Training Registration
Name*:
Email*:
Court Administrator
Name*:
Email*:
Chief Judge
Name*:
Email*:
Program Judge
Name*:
Email*:
Other Program Judge ( if applicable)
Name:
Email:
9 of 14
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Personnel: O ur D rug C ourt participants require very intense supervision and monitoring. In the initial phase of the program, participants will
present for twice weekly appointments with their probation officer, twice monthly review hearings with the treatment team, which includes their
sentencing judge, and monthly visits at the participants home during an unannounc ed search. P articipants will gradually progress to weekly and
eventually bi-weekly appointments with their probation officer and monthly review hearings with the treatment team toward the end of their
program participation, whic h is a minimum of 18 months total in program duration. C aseloads for the drug court officer should not exceed 30
participants as the high risk & high needs of the participants require intensive supervision and availability. In order to provide direct and
specialized service to individuals with a drug addiction, the full time D rug C ourt probation officer would continue to be solely responsible for the
D rug C ourt clients. T his offic er is minimally required to attend Training and Networking programs put on through the State C ourt Administrative
O ffice, and partic ipate in other trainings pertinent to this program s uc h as the yearly MAT C P C onference. Further, due to the need for constant
evaluation of this program, the D rug C ourt probation officer is ensuring adequate information is input into D C C MIS and will evaluate program
progress and outcome on a routine basis. T he D rug C ourt offic er is also responsible for assisting with preparation and monitoring compliance
with grants. O ur program in past years was able to support a part time clerical pos ition to assist with the data entry, however, all D C C MIS case
management information will be entered and monitored by the D rug C ourt O fficer. Additionally, this personnel cost is being charged to the
grant in order to maintain operations of the program. W hile our county can support some of the cost associated with this position, they cannot
assume all costs. W ithout grant funds, downsizing would occur in both personnel and in the program operations.
C hristina Mastrangelo: S enior P robation O fficer, F T E (40 hours per week), 40 hours per week will be spent working on the grant, this position is
supported 100% by the grant funds, the average hourly rate will not exceed $40/ hour and will average $38.52/ hour through F Y 2025 (this
average includes estimated rate increases the employee may be eligible for during the grant year). Total of $80,112.24 for Fiscal Year 2025.
Approximately $38.5155 per hour x 2080 hours = $80,112.24
District Court Clerk/ Data Entry: W e are requesting funds to allocate towards a part time position titled D istrict C ourt C lerk, which would be
utilized to conduct data entry and act as support s taff for the four treatment court programs offered at 52-1 D istrict C ourt. After reviewing the
information provided through the S tate C ourt Administrative O ffice S ite Visits for certification, and evaluating the needs of our programs, it has
become apparent that our program s have grown to a point where it has become difficult for the corresponding teams to sufficiently address
these cleric al requirements without reallocating time from our participants. D ata entry into the D rug C ourt C ase Management Information
NameName PositionPosition ComputationComputation RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
ChristinaChristina
MastrangeloMastrangelo
Drug CourtDrug Court
Probation OfficerProbation Officer
Approximately $38.5155 per hour x 2080Approximately $38.5155 per hour x 2080
hours = hours = $80,112.24$80,112.24
$75,000.00$75,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $75,000.00$75,000.00
District Court Clerk I/District Court Clerk I/
Data EntryData Entry
Data Entry PositionData Entry Position See belowSee below $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
$75,000.00 $0.00 $0.00 $0.00 $75,000.00
10 of 14
S ystem (D C C MIS) has been the responsibility of each individual treatment court probation officer in addition to case management and
supervision throughout their programs. As a result, this data entry is conducted when time allows, which is limited as we feel our participants
should take priority. As a result, this data entry is conducted on a monthly basis ins tead of daily to weekly as it should. Immediate data entry
ensures accuracy and completeness, whic h is necessary for evaluating our program as required per B est P ractices. This was reflected by our
S ite Visits, in the C ertification C orrection Forms which highlighted a number of data entry issues that were missing and needed to be corrected.
As a result, we believe a data entry position has become a necessary component for our program going forward.
B ased on the information above, we would like to utilize grant funds to provide fully funded, part-time clerical support for all treatm ent court
programs. In addition to data entry for D C C MIS, the C ourt C lerk would provide assistance with data entry in D istrict C ourt Probation S ystem as
it relates to program compliance, and would assist in scheduling appointments and review hearings, and perform other clerical functions as it
relates to the treatment court programs. Additionally, the C ourt C lerk would as s ist court staff in c reating and maintaining treatment court files
and assist judicial staff in s c heduling and managing monthly review hearings for each treatment c ourt. Last, the C ourt C lerk would assist in the
discharge process from both D C C MIS and D C P S , and would ensure that upon both s uc c es s ful and unsuccessful completion of a treatment
court program, all records are stored and/or destroyed per SCAO Best Practice requirements.
This position will be part-time and at a not to exceed rate of $22 per hour. W hen factoring in full time employee performance of 2080 hours of
work in a calendar/fiscal year, this position would be capped at 1040 hours with hours distributed between the 52-1 District Court Sobriety Court
P rogram, the 52-1 D istrict C ourt D rug C ourt P rogram, the 52-1 D istrict C ourt Veteran’s C ourt P rogram, and the 52nd D istrict C ourt Mental
Health Court Program. Due to the current number of participants in each program, we intended to distribute the hours in the following manner:
DW I Sobriety Court: 600 hours per fiscal year (600 hours x Not to Exceed $22/ hour = $13,200)
Drug Treatment Court: 200 hours per fiscal year (200 hours x Not to Exceed $22/ hour = $4,400)
Mental Health Court: 140 hours per fiscal year (140 hours x Not to Exceed $22/ hour = $3,080)
Veteran’s Treatment Court: 100 hours per fiscal year (100 hours x Not to Exceed $22/ hour = $2,200)
Total hours per fiscal year would be 1040 hours @ a not to exceed rate of $22/ hour.
Therefore requested funding for this position would be $22,880 with $4,400 of this assigned to the Drug Treatment Court.
Calculation: 1040 hours x $22 per hour = $22,880
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
Fringe Benefits: T he full time D rug C ourt probation officer pos ition will require fringe benefits as they will be working over 32 hours per week.
Fringe Benefits will total the amount as listed above. Fringe benefits will be applied to the following: F IC A, R etirement, D isability,
Unemployment, Group Life/ Accident, W orkers Compensation, Medical, Dental & Vision.
ContractualContractual
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
Dental, Disability, Group Life Insurance, Hospitalization, Workers Comp,Dental, Disability, Group Life Insurance, Hospitalization, Workers Comp,
Retirement, Social SecurityRetirement, Social Security
$39,229.00$39,229.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $39,229.00$39,229.00
$39,229.00 $0.00 $0.00 $0.00 $39,229.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest
Other GrantOther Grant
or Fundingor Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-Local In-
KindKind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Alcohol & DrugAlcohol & Drug
TestingTesting
Drop ZoneDrop Zone 12 Participants x (6012 Participants x (60
days x $10 per test) =days x $10 per test) =
$7,200$7,200
$1,500.00$1,500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,500.00$1,500.00 ContractorContractor
Home VisitsHome Visits Oakland County Sheriff'sOakland County Sheriff's
DepartmentDepartment
See See BelowBelow $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
ElectronicElectronic
Monitoring/Monitoring/
InterlocksInterlocks
EMS, House Arrest, HomeEMS, House Arrest, Home
Confinement, Nationwide, SmartConfinement, Nationwide, Smart
Start & Total Court ServicesStart & Total Court Services
See belowSee below $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
CriminogenicCriminogenic
Risk/NeedsRisk/Needs
Assessment ToolAssessment Tool
Multi Health SystemsMulti Health Systems $12.75/ per use x 20$12.75/ per use x 20
possible participantspossible participants
= $255.= $255.
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
$1,500.00 $0.00 $0.00 $0.00
11 of 14
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Alcohol/ Drug Testing: In pas t grant years, we have been able to utiliz e grant funds to assist participants with the costs of their drug and
alcohol testing. T he trans ition from active addiction to a treatment c ourt program is extremely difficult for new participants, as many of them are
unemployed and lack a pos itive s upport s ystem at home. P articipation in this program is completely voluntary, which is typically an indication of
their desire to obtain recovery. There are many factors that may deter individuals from entering or being successful in a treatment court
program; however as indicated by past participant surveys, the financial burden and stress are significant areas of concern. All new participants
in the program are required to submit to daily drug and alcohol testing for at least the first 90 days, which often adds to their already high levels
of stress and financial concerns. The daily tes ting during the initial phase of the program is based on feedback from participants that reported it
keeps them ‘focused on not using’ and that every day they tested negative was a source of pride and m eas ure of success. W e are seeking
funding to provide assistance with drug and alcohol monitoring during the first 60 days in the program through a contractor, D rop Zone. This will
provide the participant ample time to concentrate on their sobriety, find employment and build their support system without the increased stress
and financial burden of the cost of testing. D rop Zone currently provides a dis c ounted rate for our treatm ent court participants of $10 per test
(drug and alcohol). D rop Zone utilizes a s pec ialized pbt s traw that has a built in screen designed to filter out airborne virus’s and partials,
including the C O VID -19 virus. T his filter provides both the tester and participant a safer and healthier testing environm ent, which is especially
beneficial considering the continued concerns regarding COVID-19 variants.
F Y 2025 we estimate 12 new participants will enter the program, which is projected based on at the time this applic ation was prepared, our
program accepted 6 new participants in the first 6 months of F Y 2024. Assuming the average of 1 new participant per month continues, we
would enter 12 new partic ipants for the current fiscal year. T his estimation is furhter s upported by the fact that when reviewing the pas t 4 fiscal
years, we have averaged 13 new participants so feel assuming 12 new participants will enter is a fair estimate. T herefore, we would estimate
12 new participants will enter in FY 2025 and would like to fund each of these 12 for their drug / alcohol testing expenses for the first 60 days.
D rop Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial
60 days of program participation. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for
those service/ confirmation fees.
Calculation: ($10 per test x 60 days) x 12 participants = $7,200.
After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program.
Oakland County Sheriff Deputy Overtime/ Home Visits: The D rug C ourt Program is requesting funds to allocate and assis t in the ability to
conduct home visits on participants. Home Visits are an essential element of the D rug C ourt procedures and are critical to the participant and
program’s success. T he 52-1 D istrict C ourt enc ompasses 6 separate police agencies and 3 substations for the C ounty S heriff’s D epartment.
S ome of the agencies only have 2-3 police offic ers on the road at any given time. R eques ting those agenc ies pull an offic er off the road from
patrol to assist with home vis its creates not only a hardship within the department, but also the potential of reducing community safety during
that tim e. Therefore, we are requesting approximately 10 hours of overtime for a D -II/ Patrol D eputy to conduct home visits on a monthly basis
for the entire 12 month period of F Y 2025. The actual per hour overtime cost for a D -II/ P atrol D eputy is unknown at this time, but based on past
Fiscal Years, we are projecting this at a not to exceed $83 per hour c os t. T his figure is calculated taking the known F Y 2024 amount of
$79.38 per hour and factoring in a 5% cost of living increase to come up with a value of $83.35 per hour.
DII/ Patrol Deputy: $84.00 hourly rate x approximately 10 hours of home visits per month x 12 months = $10,080.
Electronic Monitoring Devices/ Interlocks/ Tethers: Portable alcohol monitoring systems, ignition interlock systems and tethers are often a
necessary component of the Drug Court program for participants with polysubstance use disorders. Despite the program’s classification as a
“drug” court, we do have many participants that come into the program on an alcohol, or drug and alcohol, related conviction. With the driving
related alcohol convictions, Ignition Interlock Units are required per program guidelines, and in some instances, mandatory under Secretary of
State restrictions. Unfortunately, many participants enter the program unemployed and cannot afford the Ignition Interlock immediately upon entry.
Without an Ignition Interlock, the participant cannot drive a motor vehicle which hinders their ability to appear for random testing and find
employment. Portable Alcohol Monitoring systems, including tethers, play a large part in the compliance of a participant who does not have a
vehicle and/or license. Whether they are in the beginning phases of the program where testing is much more frequent, or simply need increased
alcohol monitoring throughout the 18-month program, the use of alcohol monitoring systems can ensure a participant is properly supervised based
on their polysubstance use. For participants that are fortunate enough to have a valid driver ’s license, funding a month of interlock expenses is not
only a benefit to them financially, but also ensures the participant is compliant with their daily testing requirement. The same is especially true for
those participants who do not have a valid driver ’s license, have very unreliable transportation options, and are still required to submit to random
testing as a condition of the program. Temporary financial assistance would aid in allowing the participant to work on obtaining a restricted and/or
full license and reliable transportation before taking on the monthly payment.
The companies that we would use for these services are as follows: E lectronic Monitoring S ervic es , House Arrest S ervic es , Home
C onfinement, Nationwide, S mart S tart & Total C ourt Services. B ased on agreements we have with these agencies, they have offered their
services at a not to exceed $75 enrollment expense and not to exceed $10 per day expense for any of their monitoring devic es . refore, we are
asking for funds to cover enrollment expenses not to exceed $75 for each of the projected 12 participants as well as the daily costs of the
various E lectronic Monitoring/Interlock devices at a not to exceed $10 per day cost over a 30 day time frame. We would like to be able to fund
these 12 participants for 3 months each during FY 2025.
C alculation: E nrollment $75 + ((30 days funded at $10/ day) = $300 x 3 months of funding = $900)). Therefore $75 + $900 = $975/ partic ipant x
12 of 14
12 participants = $11,700
CR N A: We are requesting funding to be able to purchase what are called “us es ” through our C riminogenic R is k/Needs Assessment (C R NA)
tool, the L S -C MI. In F Y 2024, we moved to the LS -C MI as a way to properly identify treatment court participants that were high risk and/or high
needs to ensure that we are accepting only those individuals that qualify for treatment court services. After much discussion and investigation
we settled on the LS -C MI, however, the way their software is set up, each time we add a participant to obtain their validated risk/needs
assessment score, there is a cost, which Multi Health S ys tems (MHS ), the parent com pany that manufactures the L S -C MI, calls “uses”. E ach
“use” costs $12.75. F or F Y 2024, we were able to utilize grant funds to purc has e the training, s oftware and “uses”, which we are requesting to
be able to do again.
W hile at this point we do not foresee any additional training necessary for our D rug Treatment C ourt O fficer, we will need to purchase additional
“uses” for eac h potential D rug C ourt participant. In F Y 2024, we have identified roughly 15 individuals coming through our court that we believed
could possibly qualify for D rug Treatment C ourt, out of thos e 15, only 10 we deemed high risk and/or high needs based on the tool we were
previously us ing and out of thos e 10 possible participants, only 5 have currently entered the program. However, as s es s ments are required on
all pos s ible participants to be able to distinguish if treatment court time and resources are appropriate. C ons idering we conducted early
screening on 15 individuals with only 10 being identified as qualified, we anticipate needing roughly 20 “us es ” for F Y 2025. Therefore we are
requesting $255 to purchase 20 “uses” for the LS-CMI.
Calculation: $12.75/ per use x 20 possible participants = $255.
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Incentives: Our program is requesting funds to purchase gift cards as a incentives for positive compliance. Positive reinforcement has proven
to be extremely useful in encouraging each participant to maintain long-term recovery. Not only have incentives been extremely helpful in the
early phases as a means of encouragement but have also helped many participants with their basic needs throughout their entire time in the
program. Therefore, we would as k to be able to purchase gift cards , at a not to exceed value of $20 per card, to help encourage positive
reinforcement and assistance. O ur program has routinely maintained at minimum a population of 15 participants and generally 80% (12
participants) of our population attend their monthly to bi-m onthly review hearings in c ompliance status. Projecting that to be consistent would,
we would ask that we be able to provide eac h of the 12 participants a gift card incentive at a not to exceed cost of $20 per gift card, for a total of
$240 per month. Factor that over 12 months would then equal $2,880 in incentives.
Incentives: Calculation (12 gift cards per month x $20/ gift card) = $240 x 12 months = $2,880 for Incentives.
Graduation Gifts: Additionally, each participant that successfully completes the entire program will receive a graduation gift at their graduation
ceremony. O ur program has averaged 5 graduates over the past 4 graduation ceremonies which we schedule twice per Fis c al Year.
Therefore, we project 10 graduates in Fiscal Year FY 2025.
Graduation Gifts: Calculation (Projecting 5 graduates x $20 per gift) = $100 x 2 graduations = $200
Participant Supplies: O ur program is asking for funds so we can provide partic ipants, upon entry into the program, with a welcome packet
which contains a folder or binder, motivational notebook/ reflection journal, calendar and possibly a writing utens il. D ue to the fact that
participants are usually disorganized upon entering our program, thes e materials afford the participant a way to begin to put s tructure into their
lives. They also provide organization and accountability to an otherwise chaotic life. A preliminary search s hows that we can effectively obtain
all items for approximately $20 per participant. Based on current projections, considering we have entered 6 new participants in the first 6
months of F Y 2024, estimating this frequency continues of 1 new partic ipant per month in F Y 2025 for a total of 12 new participants. B y
searching the O ffice D epot, which is the primary offic e supply vendor for O akland C ounty P urchasing, we found the following: A pac k of 12
Three R ing O ne inc h Binders would be approximately $25 (roughly $2/ partic ipant). A pac k of 6 W irebound Notebooks, 3-Hole P unched, 8" x 10
1/2", 1 S ubject, C ollege R uled, 70 S heets, Assorted C olors, is roughly $15 (approximately $2.50/ participant). F urther, obtaining a day P lanner
(calendar) for each participant is estimated at $15 each. As a result, projections for these supplies would be approximately $19.50 per
participant, therefore we would ask to be allotted a not to exceed $20 per participant to obtain additional supplies.
Calculation: 12 participants x $20/ participant in welcome supplies = $240.
Type of SupplyType of Supply ComputationComputation RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Incentives / GiftIncentives / Gift
CardsCards
(12 gift cards per month x $20/ gift card) = $240 x 12(12 gift cards per month x $20/ gift card) = $240 x 12
months = $2,880months = $2,880
$300.00$300.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $300.00$300.00
Graduation GiftsGraduation Gifts (5 graduates x $20 per gift) = $100 x 2 graduations = $200(5 graduates x $20 per gift) = $100 x 2 graduations = $200 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
ParticipantParticipant
SuppliesSupplies
12 participants x $20/ participant in welcome supplies =12 participants x $20/ participant in welcome supplies =
$240.$240.
$240.00$240.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $240.00$240.00
$540.00 $0.00 $0.00 $0.00
13 of 14
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
2025 NADCP Annual Confe re nce :
2 team members to NADCP in National Harbor x $895/per person = $1,790
2 team members x $36.68 (approx. RT to/from Detroit Metro Airport 56 miles x .655 per mile=$36.68) = $73.36
2 team members parking at airport $20.00 per day x 5 days = $200.00
2 team members lodging at $122 per night x 4 nights = $976.00
2 team members roundtrip airfare x $400.00 = $800.00
2 team members meal expenses:
Breakfast-2 team members x up to $15.00 x 5 days=$150.00
Lunch-2 team members x up to $15.00 x 5 days=$150.00
Dinner-2 team members x up to $29.00 x 5 days=$290.00
Total Meal Expense: $590.00
2 team members ground transportation (Uber, taxi etc.) x $20.00 per day x 5 days = $200.00
Total NADCP Expense: $4,629.36
ADDING: 1 team member to MATCP conference in Grand Rapids $395+$166.00+$170 = $731.00
1 Team Member Registration x $395 = $395
1 Team Member Mileage (apprx RT to/from DeVos Place Grand Rapids 254 miles x .655 per mile ) = $166.00
1 Team Member lodging @ $85/ night x 2 nights = $170
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
2025 Michigan Association of Treatment Court2025 Michigan Association of Treatment Court
Professionals ConferenceProfessionals Conference
$395 (Registration) + $170 (lodging) +$395 (Registration) + $170 (lodging) +
$166. (Mileage) = $731.37$166. (Mileage) = $731.37
$731.00$731.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $731.00$731.00
2025 National All Rise Conference2025 National All Rise Conference See BelowSee Below $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
$731.00 $0.00 $0.00 $0.00
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $117,000.00$117,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $117,000.00$117,000.00
14 of 14
Entity Workspace Results 1 Total Results
OAKLAND, COUNTY OF
Expiration Date:
May 21, 2024
Purpose of Registration:
All Awards
Unique Entity ID: HZ4EUKDD7AB4
CAGE/NCAGE: 39SZ3
Entity Status: Active Registration
Doing Business As:
Physical Address:
1200 N TELEGRAPH RD DEPT 470
PONTIAC , MI
48341-1036 USA
1Mar 06, 2024 09:15:23 PM GMT
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2025 Agreement
Grantee Name:
Unique Identifier:
Federal ID Number:
Contract Number:
Grant Amount:
52-1 District Court — Hybrid DWI/Drug Court
U10103
38-6004876
36296
$117,000
1. DEFINITIONS GOVERNING AGREEMENT
The definitions below govern the terms used in this Agreement.
1.01 The term “Agreement” as used in this document means the Agreement between the State
Court Administrative Office (the “SCAO”) and Grantee, and includes any subsequent
amendments thereto.
1.02 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise
learns of during the course of or as the direct or indirect result of rendering its Services for
the SCAO.
Confidential or Proprietary Information not generally known to third parties or to others who
could obtain economic value from their disclosure or use of the information. This includes
all proprietary is information technical, financial, or other information owned by SCAO or
any of its vendors, including by way of illustration, but not limitation, computerized data,
codes, programs and software, written material, inventions, whether or not patented or
patentable, designs, works of authorship, works subject to or under copyright protection,
trade secrets or trademark – protected material, performance standards concepts, formulae,
charts, statistics, financial records and reports of the SCAO or any entity otherwise affiliated
with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during
the term of this Agreement when rendering Services thereunder. “Confidential Information”
also includes all individualized, nonaggregated data relating to individuals, including, but not
limited to, personally identifiable information (“PII”) and information protected by the
Health Insurance Portability and Accountability Act. All information gained during the
course of Grantee’s retention should be presumed confidential unless the information is
clearly identified otherwise or the circumstances of disclosure demonstrate it not to be
confidential.
1.03 The term “Employee Benefits” means any and all employee benefits the SCAO provides to
its employees, including, but not limited to, workers’ compensation, retirement, pension,
insurance, fringe, educational training, holiday/sick/vacation pay benefits, or any other
similar benefits.
1.04 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page of
this Agreement and includes any increases or reductions under Section 17.
1.05 The term “Grantee” as used in this Agreement includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.06 The term “Grantee’s agents” as used in this Agreement includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.07 The term “Liabilities” means any and all liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses, including, but not limited to, fees and expenses of
attorneys and litigation related to the Services provided.
1.08 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.09 The term “Pre-existing Inventions, Patented and/or Copyrighted Materials” means such
writings, inventions, improvements, or discoveries whether or not under an existing
copyright, patent or copyright/patent application or any other third party intellectual property
right that were written, invented, made, or discovered by the Grantee, including its
employees, and/or subcontractors while engaged in Services under this Agreement.
1.10 The terms “Program Expenses” and “Expenses” mean all expenses including, but not limited
to, license fees and all other types of fees, memberships and dues, automobile and fuel
expenses, insurance premiums, copying costs, telephone costs and all other types of costs,
and all salary and expenses incurred by the Grantee, and all other compensation paid to the
Grantee’s employees or subcontractors that the Grantee hires, retains or utilizes for the
Grantee’s performance under this Agreement. This term includes allowable program costs
as articulated in WebGrants, which are contained on the “allowable expense” list and in the
program budget. This term also includes Travel Expenses as defined below.
1.11 The term “Services” refers to the goods, services, program activities, projects, and initiatives
that the Grantee provides under this Agreement, as described in the Scope of Services, Scope
of Work, and all descriptions of services in any attachments and amendments to the
Agreement.
1.12 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not limited
to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes
or fees for which Grantee is responsible.
1.13 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this
Agreement. Reimbursable Travel Expenses must be approved by SCAO before they are
incurred.
1.14 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.15 The term “Work Product” refers to reports, programs, manuals, tapes, and videos, including
training materials, power point presentations or any other written or electronic materials
prepared under this Agreement and amendments thereto. It also includes computer data such
as programs and software in various stages of development and source codes and object
codes, and any other Work Product prepared by the Provider under this Agreement and
amendments thereto.
2. PARTIES
This Agreement is between the SCAO and the 52-1 District Court — Hybrid DWI/Drug Court
(Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $117,000 for the Grantee’s expenses under this
Agreement.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. PERIOD OF AGREEMENT
4.01 This Agreement covers Services rendered during the grant period beginning on October 1,
2024, and ending on September 30, 2025, at 11:59 p.m. (“Agreement Period”), unless the
parties agree in a signed writing to an amendment in accordance with Section 26.
4.02 Unless indicated otherwise in this Agreement, this Agreement is effective until all
obligations have been satisfied by both parties.
5. TERMS
This Agreement contains the entire agreement between the parties. It does not include any other
written or oral agreements, except the following:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee or
subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Agreement or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The
Grantee is not eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all taxes arising out of the Grantee’s Services in
accordance with this Agreement.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO’s
behalf.
6.05 Except for the Grant Amount, the SCAO and the Michigan Supreme Court (MSC) have no
financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Agreement terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant.
7.02 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Agreement is effective. Further, the Grantee’s
Expenses are eligible for reimbursement only after the Grantee has paid the Expenses.
Consumable expenses, such as drug tests, are eligible for reimbursement only if the item
can reasonably be consumed (and the Grantee incurred the expense) during the time period
that this Agreement is effective.
7.03 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list, reasonable and necessary (as determined solely by the SCAO), and in the
approved budget.
7.04 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has exhausted
all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal
funding (not including other SCAO-administered grants awarded to the Grantee),
participant fees, and funding from nonprofit organizations. The Grantee is not required to
first spend funds that were not designated for the project. Once the Grantee has exhausted
all other available funding options that were designated for the project, then the grant funds
under this Agreement can be used. If the Grantee has other available funding options that
were designated for the project but relies on the grant funding under this Agreement before
exhausting the other options, the SCAO may reduce the reimbursement amount by an
amount that is equal to the other available funding options.
7.05 The Grantee’s Expenses are eligible for reimbursement only if the Grantee is on time and
in compliance with the grant reporting requirements in Attachment 1 and as otherwise
required under this Agreement.
7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable state of Michigan travel rates and must be
approved by the SCAO prior to incurring the expense.
7.07 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment 1).
The request to reimburse each Expense must include the hourly rate or cost per unit, amount
of hours worked or number of units, a description of Services provided, the date of the
Expense, the amount requested, and proof that the Grantee has paid the Expense.
7.08 All Expense reimbursement is subject to the SCAO’s approval.
7.09 The Grantee agrees to receive payments by electronic funds transfer through Michigan’s
Statewide Integrated Governmental Management Application (SIGMA) vendor payment
system. The Grantee must sign up through the online vendor system to receive
reimbursement payments via electronic funds transfers or direct deposits. To register, go to
the Department of Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious
component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not
penalized, and (3) provide at least one secular option.
9. ASSIGNMENT
The Grantee may not assign any portion of this Agreement except with prior written approval of the
SCAO. If performance is so assigned, all requirements in this Agreement shall apply to such
performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the SCAO
requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior to
requesting reimbursement for subrecipient work. The subrecipient subcontracts must be
uploaded in WebGrants.
10.04 The Grantee must provide a copy of this Agreement to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained, shared
or utilized in this Agreement. However, to the extent that it is, all medical and treatment
information of participants served under this Agreement is confidential. The SCAO and
the Grantee agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability Act
(HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these
requirements include the following:
A. The Grantee and Grantee’s agents must not share information that is protected under
HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the “Protected
Information”). The Grantee is liable for the unauthorized use or disclosure of
Protected Information. This includes Protected Information that the SCAO provides
to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information. This
includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and disclosing
Protected Information. The policies and procedures must include provisions that
restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized use or
disclosure of Protected Information.
11.03 During Agreement performance, the SCAO may disclose Confidential Information to the
Grantee. The Grantee shall not disclose Confidential Information to any third party
without prior approval from the SCAO. If disclosure of Confidential Information is
required by law or court order, the Grantee must notify the SCAO within five business
days as provided in Section 27 of this Agreement before disclosure and shall reasonably
cooperate with the SCAO to (1) narrowly tailor disclosure and (2) support SCAO’s efforts
to obtain protective orders or other relief as appropriate.
11.04 When Grantee is no longer operating a certified problem-solving court and/or when
Grantee loses its problem-solving court certification or sooner if requested by SCAO, the
Grantee agrees to return all Confidential Information to the SCAO and permanently delete
any electronic copies of the data stored by the Grantee within 30 calendar days thereafter.
If requested by the SCAO, the Grantee will provide written confirmation that deletion has
been completed.
11.05 This section survives termination or expiration of this Agreement.
12. RIGHTS TO WORK PRODUCT, PRE-EXISTING INVENTIONS, AND IMPROVEMENTS
12.01 All Work Product shall belong to and is owned by the SCAO and is subject to copyright or
patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original
materials produced under this Agreementand shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Agreement.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work Product
developed in the course of executing this Agreement that is not Confidential and Proprietary
Information as defined in this Agreement. However, the Grantee shall not publish or
distribute any Work Product relating to the Services provided under this Agreement.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The SCAO
is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Pre-existing Inventions, Patented
and/or Copyrighted Materials used to provide Services under this Agreement.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or other
such intellectual property protection for any Work Product for which the SCAO desires to
obtain such protection.
12.07 The Grantee warrants that, during the time period that this Agreement is effective, there are
no Pre-existing Inventions, Patented and/or Copyrighted Materials for which the Grantee
seeks protection or which the Grantee desires to remove from the Agreement provisions
before entering into this Agreement. Further, the Grantee warrants that its performance under
this Agreement will not infringe upon or misappropriate any third party’s patents, copyrights
or other intellectual property rights.
12.08 The Grantee further warrants that, during the time period that this Agreement is effective, the
Grantee has obtained all material licenses, authorizations, approvals and/or permits required
by law to conduct its business generally and to perform its obligations under this Agreement.
13. INSURANCE
The Grantee must procure commercial liability insurance or ensure that an adequate amount of
money is set aside in its local budget to cover all reasonable claims related to the Grantee’s and
Grantee’s agents’ Services under this Agreement.
14. LIABILITY
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Agreement. This subsection does not waive
governmental immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Agreement, it is not subject to any
liabilities or expenses that could interfere with Agreement performance.
14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s or
Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities under
this Agreement, then in that contract Grantee will require the private third parties to indemnify
SCAO and the MSC, including their officers, and employees (the “SCAO, MSC and related
entities”) from any Liabilities that may be imposed upon, incurred by, or asserted against the
SCAO, MSC and related entities arising from the acts or omissions of the private third party
under such contact. Any private third party who will not agree to such provisions may not be
utilized by Grantee to perform services under this Agreement. This subsection does not waive
governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the Grantee’s
funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted accounting
principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are kept
separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Agreement for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs
to retain these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO
may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the
Grantee, the Grantee must immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the State
Auditor General, and these parties’ authorized representatives may upon notification audit
and copy the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this
Agreement so that the SCAO can meet its reporting requirements. Further, the Grantee
agrees to follow the grant reporting requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by
the SCAO into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement.
When any required report is 45 calendar days past due, the Grantee’s funding award will be
rescinded and the SCAO will send a forfeiture notice to the Grantee. Notices will be sent as
provided in Section 27 of this Agreement.
17. INCREASES AND REDUCTIONS IN GRANT AMOUNT
17.01 When Grantee cannot spend some or all allocated grant funds, these funds should be
reallocated to other problem-solving courts who can spend them. This ensures that the
problem-solving courts can address as many of the communities’ needs as possible. The
Grantee acknowledges that its failure to spend, provide proof of expenditures, or request
reimbursement of Grant Award expenditures by the financial claims report due dates may
trigger the reallocation process outlined in Section 17.05. Therefore, the Grantee agrees to
provide all financial claims on the schedule outlined in Attachment 1. Failure of the Grantee
to submit all financial claims by their due dates will jeopardize Grantee’s grant funding and
subject the Grantee to the procedures set forth in Section 17.05 below.
17.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must enter data in compliance with the minimum standards established by the
SCAO into the Drug Court Case Management Information System.
17.03 The SCAO will monitor Grantee’s progress and expenditure of its Grant Amount. Grantee
must use its best efforts to utilize the full amount of funds awarded.
17.04 If Grantee has made satisfactory progress towards utilization of its Grant Amount and SCAO
or Grantee determines at any time during the Agreement Period that Grantee could benefit
from additional grant funds such that its Grant Amount should be increased, Grantee must
submit a reallocation amendment request through WebGrants, stating the amount of
additional grant funds needed, explaining how the additional amount was determined, and
outlining the court’s plan to utilize the additional amount, if awarded.
17.05 If at any time during the Agreement PeriodGrantee fails to demonstrate satisfactory progress
towards utilization of its Grant Amount, as determined by SCAO in its sole discretion,
SCAO will implement the following Grant review process:
A. SCAO will notify Grantee that it appears that Grantee is not making satisfactory
progress toward spending its Grant Amount and will request an explanation from
Grantee as to its lack of progress.
B. Grantee must, within 10 business days from the date of the notice, provide an
explanation to SCAO for its lack of satisfactory progress and outline its plan for fully
spending the Grant Amount during the Agreement Period, or if Grantee cannot fully
spend the Grant Amount, Grantee must request a reduction in the Grant Amount
which aligns with its plan. This information must be submitted by emailing a letter
to Andrew Smith at smitha@courts.mi.gov. Failure to provide this information
within the time specified by SCAO will result in a reduction in the Grant Amount
based on the claims information already submitted by Grantee and using any other
criteria SCAO determines to be relevant.
C. SCAO will determine whether the Grant Amount should remain as initially awarded,
or be reduced and notify Grantee of the decision. SCAO has the sole authority to
reduce the Grant Amount, and the amount of the reduction could be more than the
Grantee’s requested reduction amount. If SCAO’s decision is to reduce the Grant
Amount, Grantee will submit a budget revision in WebGrants by the date specified
by SCAO showing how the reduced Grant Amount will be allocated for the
remaining Agreement Period. If Grantee does not submit this budget revision, SCAO
may reduce Grantee’s budget in WebGrants and allocate the new amount in its
discretion.
D. For communications other than those made through WebGrants and as mentioned in
Subsection 17.05(B), all notices will be sent as provided in Section 27 of this
Agreement.
17.06 If at any time during the Agreement Period Grantee determines on its own that it will not
fully spend the entire Grant Amount during the Agreement Period, the Grantee must submit
a reallocation request to SCAO in WebGrants identifying how much of the Grant Amount
the Grantee intends to spend during the Agreement Period, and how much the Grantee would
like to return to SCAO. Then, the procedures in Section 17.05(C) will be followed.
17.07 Whether or not SCAO changes the Grant Amount through reduction or increase, the Grantee
must fully comply with the reporting requirements found in Attachment 1, and the Grantee’s
obligations under the Agreement will remain in effect until Grantee fully complies.
17.08 Section 17 survives termination of this Agreement.
18. SUSPENSION OR TERMINATION OF AGREEMENT
18.01 In addition to the provisions set forth in Section 17, the SCAO and/or the Grantee may
immediately reduce the project budget, or suspend or terminate this Agreement without
further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Agreement are not adhered to by the Grantee/subrecipients.
B. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not have been
selected for funding.
C. If the Grantee is not certified or submits false certification or falsifies any other report
or document required hereunder. Grantees that are funded with Swift and Sure
Sanctions Probation Program funds are exempt from certification requirements in
Section 24.
D. If the Grantee is charged with or convicted of any criminal activity or offenses during
the term of this Agreement or any extension thereof.
E. If funding for this Agreement becomes unavailable to the SCAO due to appropriation
or budget shortfalls.
F. If the Grantee does not comply with an Agreement term, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on
expenses, and approved grant budget.
G. If any report from Section 16 is at least 45 days late.
18.02 Each Party has the right to terminate this Agreement without cause subject to the conditions
below. If the Grantee is the party attempting to terminate the Agreement, the Chief Judge of
the Grantee must notify the SCAO in writing of such termination. The Grantee’s obligations
under the Agreement cannot be terminated, however, until Grantee fulfills all the grant
reporting requirements under Attachment 1 as required by the terms of the grant and as
otherwise directed by the SCAO. Grantee’s obligations under this Agreement will not be
terminated until Grantee has met all grant reporting requirements as determined by the
SCAO.
18.03 If this Agreement is terminated, the SCAO will make payments to the Grantee for allowable
reimbursable expenses not covered by previous payments or other state or federal programs
if the costs are adequately documented and appropriately authorized. The Grantee shall
immediately refund to the SCAO any funds not authorized for use and any payments or funds
advanced to the Grantee in excess of allowable reimbursable expenditures.
18.04 If the SCAO terminates this Agreement under Section 18, with the exception of termination
stated in Section 18.01(E), the Grantee is not eligible for SCAO grant funding for two years.
After the two-year period, the Grantee must verify in writing with SCAO that the Grantee
has corrected the issues.
19. COMPLIANCE WITH LAWS
The Grantee must comply with all federal, state, and local laws and applicable ethics, rules, and
canons.
20. MICHIGAN LAW
This Agreement shall be subject to, and shall be enforced and construed under, the laws of the state
of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from the
Agreement in the Court of Claims in the state of Michigan or if the Court of Claims cannot take
jurisdiction over the dispute then by the Michigan circuit court determined appropriate by the SCAO.
21. CONFLICT OF INTEREST
Because this Agreement involves federal grant funds and contracts with governmental entities, the
SCAO and the Grantee are subject to the provisions of the federal Freedom of Information Act, found
in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in MCL
15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in MCL
15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner
or degree with the performance of this Agreement.
22. DEBT TO STATE OF MICHIGAN
The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any
of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its
subdivisions, including real property, personal property, and income taxes.
23. AGREEMENT DISPUTE
The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim against the
SCAO for breach of any term of this Agreement within 10 business days of discovery of the alleged
breach as provided in Section 27 of this Agreement.
24. PROGRAM CERTIFICATION
Under Michigan law, approval and certification by the SCAO is required to begin or to continue the
operation of a drug court, sobriety court, hybrid drug/DWI court, family treatment court, veteran’s
treatment court or mental health court. Any of these programs that are not certified by Grantee shall
not perform any of the functions of that program type, including, but not limited to, receiving grant
funding under the law and shall not be covered by this Agreement.
25. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
The SCAO may review the Grantee onsite. As part of the review, the SCAO may interview the
program’s team members, observe staff meetings and status review hearings, review case files,
review data, and review financial records.
26. AMENDMENT
26.01 Except as provided in Subsections 17.05 and 26.02, the parties may amend this Agreement
only in writing signed by both parties.
26.02 The SCAO and the Grantee must submit a budget/project amendment through WebGrants.
An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO
approving the requested budget amendment. The SCAO and the Grantee must also notify the
other party in WebGrants of any changes in project directors, program judges, agency
contacts, financial officers, or authorizing officials, including changes in names, mailing
addresses, e-mail addresses, and telephone numbers.
27. DELIVERY OF NOTICE
27.01 Unless otherwise specified in this Agreement, written notices and communications required
under this Agreement shall be delivered in one of two forms: (1) by electronic mail; or 2) by
overnight delivery sent by a nationally recognized overnight delivery service to the following:
27.02 The Grantee’s contact person is:
David Campbell
52-1 District Court
48150 Grand River Avenue
Novi, MI 48374
campbelld@oakgov.com
27.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
28. NONDISCRIMINATION
During the performance of this Agreement, the Grantee agrees —
A. To comply with all state and federal nondiscrimination laws and regulations, as may
be amended from time to time.
B. Not to participate directly or indirectly in the discrimination prohibited by any state
or federal nondiscrimination law or regulation, such as federal laws or regulations as
set forth in Appendix B of 49 CFR part 2.
C. To permit access to its books, records, accounts, other sources of information, and
its facilities as required by the SCAO.
D. That, in the event a Grantee fails to comply with any nondiscrimination provisions in
this Agreement, the SCAO will have the right to impose such Agreement sanctions
as it determines are appropriate, including but not limited to, withholding payments
to the Grantee under the Agreement until the Grantee complies; and/or cancelling,
terminating, or suspending this Agreement or a contract or funding agreement, in
whole or in part.
29. GRANTEE’S AUTHORIZING OFFICIAL
29.01 The Grantee’s “Authorizing Official” is the individual who signs this Agreement. The
“Authorizing Official” is an official of the Grantee who has the legal authority to, is
authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee to
the terms of the contracts, including this Agreement. The Authorizing Official may not be a
judge or other state employee. By signing below, the Grantee and Grantee’s Authorizing
Official warrant that the Authorizing Official has the actual authority to sign the Agreement
on behalf of the Grantee.
29.02 Only one person may sign this Agreement as the Grantee’s Authorizing Official. The Grantee
might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people
must sign contracts. In either case, the Authorizing Official’s signature on this Agreement
represents the mutual agreement and acceptance of this Agreement by all persons who are
authorized to enter into binding contracts for the Grantee.
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SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 36296
30. SIGNATURE OF PARTIES
30.01 This Agreement is not effective unless signed by both Parties.
30.02 The signatures on this Agreement are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Agreement to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting
the dropdown below confirms that the Agreement can be sent to the Grantee’s Authorizing
Official for signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Agreement to the Deputy
State Court Administrator for review and signature. Selecting the dropdown below confirms
that the Agreement can be sent to the Deputy State Court Administrator for signature.
52-1 District Court State Court Administrative Office
Hybrid DWI/Drug Court
________________________________ ___________________________________
Authorizing Official’s Signature SCAO Official’s Signature
________________________________ ___________________________________
Authorizing Official’s Name SCAO Official’s Name
________________________________ ___________________________________
Authorizing Official’s Title SCAO Official’s Title
________________________________ ___________________________________
Date Signed by Authorizing Official Date Signed by SCAO Official
ATTACHMENT 1
FY 2025 REPORTING REQUIREMENTS
October 1, 2024, through September 30, 2025
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
November 15, 2024*Courts must review and correct any outstanding data exceptions in
DCCMIS dated on or before September 30, 2024.
February 15, 2025*Courts must review and correct any outstanding data exceptions in
DCCMIS dated on or before December 31, 2024.
May 15, 2025*Courts must review and correct any outstanding data exceptions in
DCCMIS dated on or before March 31, 2025.
August 15, 2025*Courts must review and correct any outstanding data exceptions in
DCCMIS dated on or before June 30, 2025.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2025*Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2025 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2025 Courts will be reporting on expenditures from October 1, 2024,
through December 31, 2024.
April 10, 2025 Courts will be reporting on expenditures from January 1, 2025,
through March 31, 2025.
July 10, 2025 Courts will be reporting expenditures from April 1, 2025, through
June 30, 2025.
October 10, 2025 Courts will be reporting expenditures from July 1, 2025, through
September 30, 2025.
PROGRESS REPORT
DUE DATE NOTE
April 30, 2025*Courts will be reporting on program progress.
* If your court program is in the planning stage (not operational), you are only required to complete
this report if the program becomes operational during this fiscal year.