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HomeMy WebLinkAboutResolutions - 2024.10.24 - 41551 AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2025 Adult Mental Health Court Program DEPARTMENT: 52-1 District Court (Novi) MEETING: Board of Commissioners DATE: Thursday, October 24, 2024 7:22 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4616 Motion to accept the FY 2025 Michigan Mental Health Court Grant Program from the State Court Administrative Office in the amount of $123,640, for the period of October 1, 2024, through September 30, 2025; further, authorize the Chair of the Board of Commissioners to execute the grant agreement after the final review by Risk Management and Corporation Counsel; further, amended the FY 2025 budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The 52nd District Court applied for a grant in the amount of $131,160.13 and was awarded a grant in the amount of $123,640 from the State Court Administrative Office (SCAO), Michigan Mental Health Court Grant Program (MDCGP) effective October 1, 2024, through September 30, 2025. The grant funding will be used to continue an existing Mental Health Court (MHC) for the 52nd District Court Mental Health Court. The Grant Funds will be used for: Oakland Community Health Network Liaison Officer, Oakland County Sheriff’s overtime to conduct/home visits, drug/alcohol testing/services, Electronic Monitoring Devices, participant incentives/rewards and participant graduation supplies; attendance at yearly training programs such as Michigan Association of Treatment Cour Professionals (MATCP) Conference & National Association of Treatment Court Professionals (NADCP). This grant is conditioned upon continued interpretation of the contract consistent with the September 16, 2024 letter from the SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. The grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. POLICY ANALYSIS The acceptance of this grant does not obligate the County to any future commitment, and continuation of the Special Revenue position in the grant is contingent upon future levels of grant funding. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Alexandra Black, District Court Administrator ITEM REVIEW TRACKING Alexandra Black, 52-1 District Court (Novi) Created/Initiated - 10/24/2024 AGENDA DEADLINE: 11/03/2024 7:22 PM ATTACHMENTS 1. 52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2025 Mental Health Court Program (Schedule A) 2. FY 2025 SCAO Award Letter 3. FY 2025 MHC Webgrants App - Final 4. FY 2025 Interlocal Agreement with OCHN 5. FY 2025 Adult Mental Health Court Agreement COMMITTEE TRACKING *Public Health and Safety review waived by Committee Chair* *Finance review waived by Committee Chair* 2024-10-24 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Marcia Gershenson, Charles Cavell (2) Passed Oakland County, Michigan 52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2025 Mental Health Court Program Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2025 Amendment FY 2026 Amendment FY 2027 Amendment R Judicial Grants Division I - Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004290 615000 State Operating Grants $(67,000.00)$67,000.00 $67,000.00 $(67,000.00)$67,000.00 $67,000.00 E Judicial Grants Division I - Novi FND11012 CCN3020205 SC730373 PRG121050 GRN-1004290 730000 Contracted Services $(65,000.00)$65,000.00 $65,000.00 E Judicial Grants Division I - Novi FND11012 CCN3020205 SC732018 PRG121050 GRN-1004290 730000 Travel and Conference $(2,000.00)$2,000.00 $2,000.00 $(67,000.00)$(67,000.00)$(67,000.00) R Judicial Grants Division I - Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004539 615000 State Operating Grants $123,640.00 $123,640.00 $123,640.00 $123,640.00 $123,640.00 $123,640.00 E Judicial Grants Division I - Novi FND11012 CCN3020205 SC730373 PRG121050 GRN-1004539 730000 Contracted Services $107,485.00 $107,485.00 $107,485.00 E Judicial Grants Division I - Novi FND11012 CCN3020205 SC732018 PRG121050 GRN-1004539 730000 Travel and Conference $11,695.00 $11,695.00 $11,695.00 E Judicial Grants Division I - Novi FND11012 CCN3020205 SC750245 PRG121050 GRN-1004539 750000 Incentives $4,460.00 $4,460.00 $4,460.00 $123,640.00 $123,640.00 $123,640.00 Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone 517-373-0128 Thomas P. Boyd State Court Administrator September 16, 2024 Honorable Travis Reeds, Chief Judge 52-1 District Court 48150 Grand River Ave. Novi, MI 48374 Re: Michigan Mental Health Court Grant Program Award Notification 52-1 District Court — Adult Mental Health Court SCAO UI: U20045 Dear Chief Judge Reedds: I am pleased to inform you that your application for funding through the Michigan Mental Health Court Grant Program (MMHCGP) has been approved. On behalf of the State Court Administrative Office (SCAO), I am delighted to award your court a grant in the amount of $123,640 to support your problem-solving court program. This award is for the grant period October 1, 2024, through September 30, 2025, and is contingent upon SCAO being awarded and receiving federal grant awards in the full amount requested. Your court’s fiscal year 2025 contract will be e-mailed from DocuSign to your project director, Alexandra Black. Please review the contract carefully and sign it by December 13, 2024. The budget, based on your court’s actual award, must be updated in WebGrants by November 1, 2024. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Each year we receive grant requests that greatly exceed the total amount spent in the preceding fiscal year and available funding for awards to courts. Your total grant award is based on what we believe it will cost to operate your program as you did last year plus any planned expansion, enhanced services, and/or cost increases. Additionally, SCAO will continue considering requests for grant reallocations throughout the fiscal year. A reallocation is a mid-year decrease or increase of your grant award. For example, a program that needs additional grant funding may request a reallocation to increase the September 16, 2024 Page Two program’s grant award. On the other hand, a court may not spend their entire award, and funds may be reallocated to courts needing additional funding. Reallocation requests are submitted in WebGrants, and SCAO staff review and make reallocation determinations after second-quarter claims are submitted and after third-quarter claims are submitted. A reallocation that decreases or increases a program’s grant award is based on actual prior spending and projected spending for the remainder of the fiscal year. The Michigan Supreme Court and SCAO is confident that your project will have significant impact, and we look forward to seeing continued positive outcomes. We commend your dedication and commitment to these lifesaving programs and thank you for making a positive difference in so many lives. Should you have questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinj@courts.mi.gov. Sincerely, Thomas P. Boyd State Court Administrator cc: Honorable David Law Honorable Kelley Kostin Honorable Nancy Carniak Andrew Smith, Problem-Solving Courts Manager James McGrail, SCAO Region VI Administrator Alexandra Black, Court Administrator/Project Director 36298 - FY 2025 52-1 DC Mental Health Court Program36298 - FY 2025 52-1 DC Mental Health Court Program Application De tailsApplication De tails Funding Opportunity: 36137-Fiscal Year 2025 Michigan Mental Health Court Grant Program (MMHCGP) Operational and Planning Programs Program Area: Michigan Mental Health Court Grant Program (MMHCGP) Status: Correcting Organization: 52nd District Court First Division - Oakland County (D52-1) Budget PersonnelPersonnel PersonnelPersonnel Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project. District Court Clerk I / Data Entry: W e are requesting funds to allocate towards a part time position titled District Court Clerk, which would be utilized to conduct data entry and act as support s taff for the four treatment court programs offered at 52-1 D istrict C ourt. T his position will be part-time and at a not to exceed rate of $22 per hour. W hen factoring in full time employee performance of 2080 hours of work in a calendar/fiscal year, this position would be capped at 1040 hours with hours distributed between the 52-1 D istrict C ourt D W I C ourt Program, the 52-1 D istrict C ourt D rug C ourt P rogram, the 52-1 D istrict C ourt Veteran’s C ourt P rogram, and the 52nd D istrict C ourt Mental Health C ourt Program. Due to the current number of participants in each program, the hours will be distributed in the following manner: DW I Sobriety Court: 600 hours per fiscal year (600 hours x Not to Exceed $22/ hour = $13,200) Drug Treatment Court: 200 hours per fiscal year (200 hours x Not to Exceed $22/ hour = $4,400) Mental Health Court: 140 hours per fiscal year (140 hours x Not to Exceed $22/ hour = $3,080) Veteran’s Treatment Court: 100 hours per fiscal year (100 hours x Not to Exceed $22/ hour = $2,200) Total hours per fiscal year would be 1040 hours @ a not to exceed rate of $22/ hour. Therefore, requested funding for this position would be $22,880 with $3,080 of this assigned to the Mental Health Treatment Court. Calculation: 1040 hours x $22 per hour = $22,880. Fringe BenefitsFringe Benefits Fringe BenefitsFringe Benefits Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses. Fringe Benefits are not needed for this position request. ContractualContractual NameName PositionPosition RatesRates RequestRequest Other Grant Or FundingOther Grant Or Funding SourceSource Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal District Court Clerk I/ DataDistrict Court Clerk I/ Data EntryEntry District Court Clerk I/ DataDistrict Court Clerk I/ Data EntryEntry SeeSee belowbelow $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions TotalTotal No Data for TableNo Data for Table 1 of 6 ContractualContractual Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project. Oakland Community He alth Ne twork (OCHN) Tre atme nt Liaison Office r: The OCHN Clinical Liaison is the program’s connection to Community Mental Health and treatment. Our clinical liaison meets with participants as necessary during the program, coordinates between their mental health treatment providers, connects participants to mental health treatment and ancillary services, and provides stabilization resources related to basic needs. The clinical liaison is a critical part of the screening process for potential participants and completes an ACCESS screening to connect them to services in addition to ensuring clinical eligibility and a preliminary diagnosis for the program. The liaison completes evidence-based assessments during the program and screening. The liaison provides psychoeducation to team members and participants during the program and ensures evidence-based treatment routes are being pursued by the team. The clinical liaison will additionally develop and execute new Life S kills cours es under the re-structured program in F Y 2025, which provides clinical and professional development to all participants. The county is unable to fund the clinic al liaison, and grant funding solely funds this position. W ithout the grant funding for this position, the program is unable to fund this position, which directly impacts our ability to maintain a program that complies with B est P ractic es and treatment standards. W e are requesting grant funds to continue to fund this position. Currently, the OCHN Liaison position is fully funded by the grant as a full-time employee with a projected FY 2025 costing balance of $81,108.41. This costing includes both the salary ($61,609.12) and benefits ($19,499.29). These costing projections were provided by OCHN When tabulating the total for both salary and benefits, the OCHN Liaison projects to $81,108.41 for full time employment (which is 2080 hours per fiscal year). This figure comes to roughly $38.9943/ hour wages. As a result, when factoring in potential increases, we would project this position at a not to exceed amount of $40 per hour. Calculation: Per OCHN figures of Salary ($61,609.12) + Benefits ($19,499.29) = $81,108.41. This officer would be full time 40 hours per week, 2080 hours per year. M onitoring/ GPS te the rs, Portable Alcohol M onitoring De v ice s, Inte rlock Units: W e are seeking grant funds for electronic monitoring. This would include GPS tethers, Alcohol tethers, Portable Alcohol Monitoring Devices and Interlock units. W e have worked with our contracted agencies to provide the best prices for participants, and we utilize the Michigan Fund for Indigent participants that are required to install and maintain an interlock. However, these costs cannot be completely covered by these sources. Electronic Monitoring is necessary for the success of our participants, as it assists in ensuring sobriety, allows for relapses to be more immediately detected and addressed and assists in keeping the community safe by either preventing vehicle operation if the participant is intoxicated or by more quickly addressing the use of substances. Furthermore, it allows a more accessible option for in home testing, should the participant require monitoring, but have limited transportation to urine alcohol testing. Service to be ProvidedService to be Provided Contractor(s)Contractor(s)RatesRates RequestRequest OtherOther Grant orGrant or FundingFunding SourcesSources Local CashLocal Cash ContributionContribution Local In-Local In- KindKind ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor Oakland CommunityOakland Community Health Network (OCHN)Health Network (OCHN) Treatment LiaisonTreatment Liaison OfficerOfficer Oakland Community HealthOakland Community Health NetworkNetwork See BelowSee Below $81,108.41$81,108.41 $0.00$0.00 $0.00$0.00 $0.00$0.00 $81,108.41$81,108.41 ContractorContractor Electronic Monitoring/Electronic Monitoring/ GPS tethers, PortableGPS tethers, Portable Alcohol MonitoringAlcohol Monitoring Devices, Interlock Units:Devices, Interlock Units: Electronic MonitoringElectronic Monitoring Services, House ArrestServices, House Arrest Services, HomeServices, Home Confinement, Nationwide,Confinement, Nationwide, Smart Start & TSmart Start & T See BelowSee Below $10,525.09$10,525.09 $0.00$0.00 $0.00$0.00 $0.00$0.00 $10,525.09$10,525.09 ContractorContractor CriminogenicCriminogenic Risk/NeedsRisk/Needs Assessment ToolAssessment Tool Multi-Health SystemsMulti-Health Systems $1,558 (Cost of training)$1,558 (Cost of training) + $229.50 (cost to+ $229.50 (cost to purchase uses for thepurchase uses for the LS-CMI) = $1,787.50.LS-CMI) = $1,787.50. $1,787.50$1,787.50 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,787.50$1,787.50 ContractorContractor Alcohol/ Drug TestingAlcohol/ Drug Testing Drop Zone, Results & TAPDrop Zone, Results & TAP (Class A Training)(Class A Training) : : (30 day x $20 per test)(30 day x $20 per test) = $600 x 18 participants= $600 x 18 participants = $10,800= $10,800 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $5,000.00$5,000.00 ContractorContractor Home VisitsHome Visits Oakland County Sheriff'sOakland County Sheriff's DepartmentDepartment See BelowSee Below $8,064.00$8,064.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $8,064.00$8,064.00 ContractorContractor Laboratory Drug TestingLaboratory Drug Testing Drop Zone & ResultsDrop Zone & Results ($50 per confirmation x($50 per confirmation x 2 per month) = $100 x2 per month) = $100 x 12 month = $1,200.12 month = $1,200. $1,000.00$1,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,000.00$1,000.00 ContractorContractor $107,485.00 $0.00 $0.00 $0.00 2 of 6 GPS tethers are also necessary to give the victim of the crime comfort and an additional form of monitoring for high-risk defendants. This is also sometimes necessary for high risk defendants in order for the victim and Prosecutor to consider entry into Mental Health Court. Funding these types of testing is reasonable, as many participants, especially in the first Stabilization Phase, struggle to maintain the cost of testing, but also have a high risk of relapsing before their treatment begins. During the period of stabilization, which is the first phase, many participants struggle to maintain the cost of testing, but also have a high risk of relapsing before their treatment begins. The companies that we would use for these services are as follows: Electronic Monitoring Services House Arrest Services, Home Confinement, Nationwide, Smart Start & Total Court Services. We have partnered with the previously mentioned companies who have agreed that enrollment expenses for the various units will not exceed $75 and the per day cost of any unit will not exceed $10 per day. As a result, we are asking for funds to cover enrollment expenses not to exceed $75 as well as the daily costs of the various Electronic Monitoring/Interlock devices at a not to exceed $10 per day cost over a standard 30-day time frame. Currently our program has 16 active participants, roughly 50% of which have an Electronic Monitoring device of some type. Using that as our baseline, we project to have 18 new participants admitted in FY 2025. This number is calculated based on the fact that we averaged 18 new participants during both FY 2022 & FY 2023 with 10 new participants through the first 6 months of FY 2024, which would project us to have 20 new participants for all of FY 2024. Therefore, we would like the ability to fund the approximately 10 participants in FY 2025 that will require an Electronic Montioring device of some sort. these projected 10 participants for 3 months of service. Therefore, we are requesting $9,750. Calculation: Enrollment $75 + ((30 days funded at $10/ day) = $300 x 3 months of funding = $900)) = $975 per participant. Therefore $975 participant x 10 participants = $9,750. CRNA: We are requesting funds to be able to gain training and certification for our backup Mental Health Court Officers through the LS-CMI system. In FY 2024, our court as able to transition to an approved and acceptable criminogenic risk/needs assessment tool for our Treatment Court population. Due to budget constraints, we only requested training for the primary treatment court officers, but feel that obtaining training for the programs backups is also logical. Considering that our Mental Health Court encompasses all 4 divisions of the 52nd District Court, with 2 primary Mental Health Treatment Court Probation Officers, we are requesting funding to obtaining training for the 2 primary backup Mental Health Court Probation Officers as well. When the primary Mental Health Court Offices are not available, our back up officers are able to handle most of the other aspects of Mental Health Court, but unfortunately are not able to conduct the validated criminogenic risk/needs assessment due to the training restrictions. Therefore, we believe it’s in the programs continued best interests to make sure that these backup officers are fully trained on the program, including this assessment tool, to ensure that our program can continue with little to no issues in the event our primary Mental Health Court Treatment Officers are not available. Based on invoices from Multi Health Systems (MHS), which is the parent company that provides the LS-CMI, the cost to train and certify a user is $779, which is broken down into the following ways. The cost of on demand training is $635 per user and the Training Kit and Manual is $144. The total of the training for 1 new user is projected at $779, therefore, to obtain training for both backup Mental Health Treatment Court officers would be $1558.00. Additionally, the cost to purchase actual “uses” which is how MHS classifies the number of participants that are screened via the LS- CMI, are $12.75 per ‘uses’. We anticipate accepting 18 new participants into the Mental Health Treatment Court program during FY 2025 due to the following factors. Through FY 2022 & FY 2023 we have averaged 18 new participants, and currently, through the first 6 months of FY 2024, we have accepted 9 new participants. As a result, we project that maintaining 18 new admissions for FY 2025 is a realistic goal, especially with the previously mentioned modifications to our program. As each of those 18 new participants will need to comply with screening through the LS-CMI, we project that we will at would equate to $229.50. Therefore, we are requesting $1,787.50 to be able to fully train the backup Mental Health Treatment Court Probation Officers as well as purchase 18 “uses” through the LS-CMI to be able to screen new participants as they enter the program. Calculation: $635 (On Demand Training) + $144 (Training Kit & Manual) = $779 x 2 = $1,558. $12.75 (per use for LS-CMI) x 18 participants = $229.50. $1,558 (Cost of training) + $229.50 (cost to purchase uses for the LS-CMI) = $1,787.50. Alcohol/ Drug Te sting: During a portion of FY 2024 we were able to utilize some of our grant funds to assist participants in off-setting the cost of alcohol and/or drug testing. Many participants were required to complete testing as a condition of the program to help monitor the participants medications. The ability to offset the cost of testing for some was extremely helpful in cases where the participant was struggling financially. The feedback we received from those participants was that by paying for some of their testing, they felt this supported them at a time when they had only limited resources. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain stability in their lives. Many of our participants enter in the program with active addiction issues in addition to the primary mental health struggles. Funding this testing as the participants try to balance this new system financially keeps the participants focused, without adding to the participants’ already high levels of stress and financial concerns. While in FY 2024, we were only able to assist a select few participants with their testing fees, for FY 2025, we are seeking funding to provide assistance with drug and alcohol monitoring for each participant to offset the cost of their first 30 tests in the program. This will provide the participant ample time to concentrate on stabilizing their medications instead of self-medicating with illegal or other controlled substances, find employment and build their support system without the increased stress and financial burden of the cost of testing. The testing agencies that are currently vendors with Oakland County for this service are Drop Zone, TAP (Class A Training) and Results. In the case of Drop Zone, which is located in Wixom, they already offer testing at a discounted rate for our treatment court participants which is $10 per test (drug and alcohol). Drop Zone utilizes a specialized pbt straw that has a built-in screen designed to filter out airborne virus’s and partials, including the COVID -1 virus. This filter provides both the tester and participant a safer and healthier testing environment, which is especially beneficial considering the continued concerns regarding COVID-19 variants. Testing charges at TA & Results are twice as much as Drop Zone, which is $20 per test however, considering our program encompasses all 4 divisions of the 52nd District Courts, we needed to find a testing agency that was also central to those other courts, which Results is able to do as they have offices in Pontiac in Troy. Therefore, all calculations are figured at the most expensive rate. Our program’s maximum capacity is 26 participants, however, when reviewing the admissions numbers for the past FY 2022 & FY 2023, we have 3 of 6 averaged 18 new admissions and are currently on track for 18 new admissions in FY 2024. Based on this, we will project to have 18 new admissions in FY 2025. As a result, we would like to fund the expected 18 participants that will enter during FY 2025 Figuring $20 per test x 30 tests = $600. Then factoring that cost over the estimated 18 participants that will enter during FY 2025 comes out to $10,800. Calculation: (30 day x $20 per test) = $600 x 18 participants = $10,800. Oakland County She riff De puty Ov e rtime / Home Visits: Home Visits are an essential element of the Mental Health Court procedures an are critical to the participant’s and program’s success. Home Visits offer insight into the participant’s home environment to identify needs not previously communicated or known to the team, and also allows the team another avenue to evaluate the participants potential for harm to themselves or the community. For participants struggling to maintain their own basic needs, a view inside their home may be the first time the provider and team are aware of the need for further treatment intervention. The 52nd District Court, encompasses over 30 jurisdictions within Oakland County. Some of the agencies only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer of the road from patrol to assist with home visits creates not only a hardship within the department, but also the potential of reducing community safety during that time. While some jurisdictions are covered by various cities and municipalities, all are within the scope of the Oakland County Sheriff’s Department. As a result, the ability to utilize an Oakland County Sheriff’s Deputy has allowed us to traverse these multiple jurisdictions more efficiently and expeditiously. Therefore, we are requesting approximately 8 hours of overtime eac h month for a D -II/ P atrol D eputy to conduct home visits on a monthly basis for the entire 12 month period of F Y 2025. At the time this grant was submitted, the exact per overtime hour cost of a D -II/ Patrol D eputy was unknown. Therefore, the cost was calculated at the known 2024 expense of $79.38 per hour x 5% increase whic h would equate to $83.35 per hour. As a result, our figures are calculated at a not to exceed rate of $84 per hour. Calculation: ($84 / hour x 8 hours per month) = $672 x 12 months = $8,064 Laboratory Drug Testing: An issue identified this year is the increased use in designer drugs such as K ratom and Fentanyl within the mental health court population. Additionally, there have been occasions where participants have tested positive on their drug screen, for substances they are not pres c ribed, but denied actual us e. As a result, the only way to c onfirm if a participant is com pliant with their medication regiment and not self-medicating is by sending their s amples to a lab for confirmation. W hile mos t of these confirming tests will be the responsibility of the participants, lab testing can be costly as confirmation costs can vary from $20 to $50. At times where participants are unable to afford these confirmation tests, we would request funds to be able to confirm a participants compliance or non-com plianc e with their medications. B ased on the laboratory costs through D rop Zone as well as through R es ults, we would submit at a not to exc eed amount of $50 per tes t. W hile there have been approximately 25 individual events each month where participants are required to have their urine samples confirmed, there are usually only two occasions on average per month, where finances are a factor. Therefore, we would calculate this as paying for 2 participants, 1 time per month (which is $50 per month) multiplied over 12 months would equal $1,200. Calculation: ($50 per confirmation x 2 per month) = $100 x 12 month = $1,200. SuppliesSupplies SuppliesSupplies Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project. Gift Cards / Incentives: Our program is requesting funds to purchase gift cards as an inc entive-based approach to encourage compliance. P ositive reinforcement of a participant’s mental health has proven to be extremely useful in getting the participant to want to maintain their treatment compliance and sobriety. In F Y 2024, our program created a new “coin” system , which allows the participants compliance to directly correlate to the inc entives they rec eive and allows them to choose an incentive by exchanging their “coins” for the incentive that best supports their interests and needs. Gift cards are always a favorite option among our participants and allow the incentives to be individualized. T herefore, we would ask to be able to purc has e gift cards, at a not to exceed amount of $20 per card to help encourage sober behaviors . Estimating that 15 of the projected 18 participants will receive a gift c ard eac h month, at a cost of $20 per gift card, for a total of $300 per month. O ver a 12 month period the cost would be $3,600. Calculations: ($20 gift cards x 15 participants per month) = $300 x 12 months = $3,600. Type of SupplyType of Supply RatesRates RequestRequest Other Grant or FundingOther Grant or Funding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal Gift CardGift Card IncentivesIncentives ($20 gift cards x 15 participants per month) = $300 x 12($20 gift cards x 15 participants per month) = $300 x 12 months = $3,600.months = $3,600. $3,600.00$3,600.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,600.00$3,600.00 ParticipantParticipant SuppliesSupplies 18 participants x $20/ participant in welcome supplies =18 participants x $20/ participant in welcome supplies = $360$360 $360.00$360.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $360.00$360.00 Graduation GiftsGraduation Gifts $20 per gift x 15 participants = $300.$20 per gift x 15 participants = $300.$300.00$300.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $300.00$300.00 Zoom LicenseZoom License 12 month Business Zoom License = $199.90.12 month Business Zoom License = $199.90.$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 TherapeuticTherapeutic SuppliesSupplies Therapeutic Manuals & Workbooks, Office SuppliesTherapeutic Manuals & Workbooks, Office Supplies $200.00$200.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $200.00$200.00 $4,460.00 $0.00 $0.00 $0.00 4 of 6 Supplies for Participants: W e are requesting funds to be able to provide participants upon entry into the program with a welcome packet which contains a folder or binder, motivational notebook, calendar and writing utensil. W hen a participant enters the first phase of mental health court, they increase the amount of appointments, court monitoring requirements and ancillary services they interact with in a given month. Many participants do not have access to organizational tools, such as a planner, that allows them to take control of their responsibilities and to ensure proper attendance with treatment and psychiatric c are. B y providing them with the ability to organize their court paperwork and appointments, participants have a greater chance of success. W e have witnessed that those that do have these items and that utilized a folder and/or planner were more consistent with court attendance, reliably brought proof of ancillary meetings and treatment documents to appointments and were less likely to miss appointments with community mental health that are required to begin medication and treatment services, such as the screening to complete the Individual P lan of S ervice. If the participant is dis organiz ed and mis s es these critical early appointments, it prolongs their time in the program, discourages them from continuing and delays medication and treatment. B ased on past years admissions combined with current fiscal year projec tions, we appear to average 18 new participants each fiscal year. T herefore, we project roughly 18 new participants will enter the program in FY 2025. B y searching the O ffice D epot, who has a vendor contract with O akland C ounty P urchasing, we found the following: A pack of 12 Three R ing O ne inc h Binders would be approximately $25, so this cost would be roughly $2 per participant. A pack of 6 W irebound Notebooks, 3-Hole P unched, 8" x 10 1/2", 1 Subject, C ollege R uled, 70 Sheets, As s orted C olors, is approximately $15 which would work out to roughly $2.50 per participant. Further, obtaining a day P lanner (calendar) for each participant is estimated at $15.00 per calendar. T herefore, when factoring in the above, we are as king for funds to purchase supplies at a not to exceed rate of $20 per partic ipant, which multiplying that by the estimated 18 participants entering the program in FY 2025, would work out to $360. Calculation: 18 participants x $20/ participant in welcome supplies = $360 Graduation Gift: E ac h participant that successfully c ompletes the entire program will rec eive a graduation gift at their graduation ceremony, which is a token of their commitment and reminder of their perseverance as they continue to reach new personal goals. W e currently have 16 active participants in our program, and project that 90% will successfully complete the program, so would estimate approximately 15 successful graduates in F Y 2025. Going on that assumption we would ask for the ability to purchase a gift not to exc eed $20 per participant x 15 would equal a total of $300. Calculation: $20 per gift x 15 participants = $300. Zoom License: We have found that having the ability to allow a participant to zoom in for a court hearing has been extremely beneficial especially when the participant is in the later stages of the program and has earned this level of reward, or in those cases where the participant lacks reliable transportation. We have utilized this ability for monitoring appointments as this is a type of reward that the participants can use once they achieve enough c oins. However, there are times where the partic ipant is in crisis and having the ability to meet with them over zoom has help keep their progress moving forward. D uring past fiscal years, ZO O M was also used to complete the first step of the screening process, as candidates are often in transitional housing or do not have transportation to complete. This screening takes at least one hour, as the officer has to gather the information for their file and go over the program, which is not accommodated by the free ZO O M subscription. Additionally, participants are allowed to have their guardian present for screenings and appointments, and the free version of ZO O M restricts the amount of individuals allowed in the ZOOM meeting. For some participants, 40 minutes is not enough as a result they are forced to end their session with the probation officer or mental health liaison then log back in. W e have found this to be extremely disruptive and unproductive to the participants success. To combat this, our Mental Health C ourt officer has purchased her own zoom license to fac ilitate these accommodations, which we feel is an unjust expens e incurred. As a result, we are asking to be able to purchase a 12 month B usines s License which is $199.90. Calculation: 12 month Business Zoom License = $199.90. ADD: The rape utic Supplie s- We would like to add a line ite m to purchase the rape utic supplie s for our OCHN Liaison Office r to assist he r in case manage me nt with Tre atme nt Cour t Participants. Supplie s such as the rape utic workbooks to be use d with participants, office supplie s such as pe ns, note books, day planne r/cale ndar. The rape utic wor kbooks would be at a not to e xce e d amount of $50 pe r ite m with note books, pe ns and v arious othe r office supplie s limite d to not to e xce e d $30 pe r ite m. Travel and TrainingTravel and Training Travel and TrainingTravel and Training Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project. 2025 NADCP Annual Conference: 2 team members to NADCP in National Harbor x $895/per person = $1,790 2 team members x $36.68 (approx. RT to/from Detroit Metro Airport 56 miles x .655 per mile=$36.68) = $73.36 Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal 2025 Conferences - NADCP and MATCP2025 Conferences - NADCP and MATCP See BelowSee Below $11,695.00$11,695.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $11,695.00$11,695.00 $11,695.00 $0.00 $0.00 $0.00 5 of 6 2 team members parking at airport $20.00 per day x 5 days = $200.00 2 team members lodging at $122 per night x 4 nights = $976.00 2 team members round trip airfare x $400.00 = $800.00 2 team members meal expenses: Breakfast-2 team members x up to $15.00 x 5 days=$150.00 Lunch-2 team members x up to $15.00 x 5 days=$150.00 Dinner-2 team members x up to $29.00 x 5 days=$290.00 Total Meal Expense: $590.00 2 team members ground transportation (Uber, taxi etc.) x $20.00 per day x 5 days = $200.00 Total NADCP Expense: $4,629.00 2025 MATCP Annual Conference: 9 team members to MATCP x $395.00 per person = $3,555.00 9 team members x $166.37 (approx. RT to/from Grand Rapids 254 miles x .655 per mile=$166.37) = $1,497.33 9 team members lodging @ $85 per night x 2 nights = $1,530 9 team members meal expenses: Lunch- 9 team members x $9.75 for 1 day =87.75 Dinner- 9 team members x $22 for 2 days =$396.00 Total Meal Expense: $483.75 Total MATCP Expense: $7,066.00 Total Travel/Training:$11,695.00 Total BudgetTotal Budget Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost TotalTotal $123,640.00$123,640.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $123,640.00$123,640.00 6 of 6 OCHN # 2022-0477-JUS #3 FY2025 52-1 Mental Health Court Program Agreement Amendment 3 FY2025 INTERLOCAL AGREEMENT BETWEEN COUNTY OF OAKLAND, AND OAKLAND COMMUNITY HEALTH NETWORK FOR 52nd District Court Mental Health Court Program Amendment #3 The Parties,Countyof Oakland("County") and OaklandCommunityHealthNetwork ("OCHN"), agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current 52-1 District Court Mental Health Court Program Agreement (“Agreement”). This Amendment 2 shall take effect on October 1, 2024, and shall continue through September 30, 2025, unless otherwise terminated by any of the Parties pursuant to section 3 of the Agreement. In consideration of the mutual promises, representations, assurances, agreements and provisions in the Agreement and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the Parties agree to amend the Agreement as follows: 1. The Agreement heading shall be amended to begin with “FY2025”. 2. Section 3.2.1 shall be amended to the following: For fiscal year 2025, the County agrees to fund OCHN a not to exceed amount of $92,300 during the FY2025 Grant Fiscal Year beginning October 1, 2024 through September 30, 2025(“Grant Fiscal Year”) for the one full-time Court Liaison position including salary, benefits, insurance and expenses which does not include mileage which will be reimbursed by the County pursuant to Exhibit I of this Contract. 3. Except as expressly amended by this Amendment, all of the terms of the Agreement shall remain in full force and effect. For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and agreements set forth in the Contract and this Amendment, and for other OCHN # 2022-0477-JUS #3 FY2025 52-1 Mental Health Court Program Agreement Amendment 3 good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the OCHN and County and by doing so legally obligate and bind the OCHN and County to the terms and conditions of the Contract and this Amendment. OAKLAND COMMUNITY HEALTH NETWORK: BY: DATE: Trisha Zizumbo, MSA, CHES Chief Operating Officer BY: DATE: Patrick Franklin Interim Chief Financial Officer THE COUNTY OF OAKLAND BY: DATE: David T. Woodward, Chairman Oakland County Board of Commissioners Michigan Supreme Court State Court Administrative Office Michigan Mental Health Court Grant Program Fiscal Year 2025 Agreement Grantee Name: 52-1 District Court — Adult Mental Health Court Unique Identifier: U20045 Federal ID Number: 38-6004876 Contract Number: 36298 Grant Amount: $123,640 1. DEFINITIONS GOVERNING AGREEMENT The definitions below govern the terms used in this Agreement. 1.01 The term “Agreement” as used in this document means the Agreement between the State Court Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto. 1.02 The term “Confidential Information” means confidential and/or proprietary information belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during the course of or as the direct or indirect result of rendering its Services for the SCAO. Confidential or Proprietary Information not generally known to third parties or to others who could obtain economic value from their disclosure or use of the information. This includes all proprietary is information technical, financial, or other information owned by SCAO or any of its vendors, including by way of illustration, but not limitation, computerized data, codes, programs and software, written material, inventions, whether or not patented or patentable, designs, works of authorship, works subject to or under copyright protection, trade secrets or trademark – protected material, performance standards concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and proprietary material that the Grantee may design, author, create, distribute, or produce during the term of this Agreement when rendering Services thereunder. “Confidential Information” also includes all individualized, nonaggregated data relating to individuals, including, but not limited to, personally identifiable information (“PII”) and information protected by the Health Insurance Portability and Accountability Act. All information gained during the course of Grantee’s retention should be presumed confidential unless the information is clearly identified otherwise or the circumstances of disclosure demonstrate it not to be confidential. 1.03 The term “Employee Benefits” means any and all employee benefits the SCAO provides to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance, fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits. 1.04 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page of this Agreement and includes any increases or reductions under Section 17. 1.05 The term “Grantee” as used in this Agreement includes the Grantee(s)/party(ies) with which the SCAO is contracting and the employees with which the SCAO is contracting. 1.06 The term “Grantee’s agents” as used in this Agreement includes the Grantee’s agents, subcontractors, vendors, and subrecipients. 1.07 The term “Liabilities” means any and all liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys and litigation related to the Services provided. 1.08 The term “Parties” includes the SCAO, Grantee, and all of their employees. 1.09 The term “Pre-existing Inventions, Patented and/or Copyrighted Materials” means such writings, inventions, improvements, or discoveries whether or not under an existing copyright, patent or copyright/patent application or any other third party intellectual property right that were written, invented, made, or discovered by the Grantee, including its employees, and/or subcontractors while engaged in Services under this Agreement. 1.10 The terms “Program Expenses” and “Expenses” mean all expenses including, but not limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses, insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this Agreement. This term includes allowable program costs as articulated in WebGrants, which are contained on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as defined below. 1.11 The term “Services” refers to the goods, services, program activities, projects, and initiatives that the Grantee provides under this Agreement, as described in the Scope of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the Agreement. 1.12 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees for which Grantee is responsible. 1.13 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging, mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Agreement. Reimbursable Travel Expenses must be approved by SCAO before they are incurred. 1.14 The term “WebGrants” refers to the web-based grant management system used by SCAO. 1.15 The term “Work Product” refers to reports, programs, manuals, tapes, and videos, including training materials, power point presentations or any other written or electronic materials prepared under this Agreement and amendments thereto. It also includes computer data such as programs and software in various stages of development and source codes and object codes, and any other Work Product prepared by the Provider under this Agreement and amendments thereto. 2. PARTIES This Agreement is between the SCAO and the 52-1 District Court — Adult Mental Health Court (Grantee). 3. AMOUNT AND GRANT PROGRAM 3.01 The SCAO will reimburse the Grantee up to $123,640 for the Grantee’s expenses under this Agreement. 3.02 The grant funding is from the Michigan Mental Health Court Grant Program. 4. PERIOD OF AGREEMENT 4.01 This Agreement covers Services rendered during the grant period beginning on October 1, 2024, and ending on September 30, 2025, at 11:59 p.m. (“Agreement Period”), unless the parties agree in a signed writing to an amendment in accordance with Section 26. 4.02 Unless indicated otherwise in this Agreement, this Agreement is effective until all obligations have been satisfied by both parties. 5. TERMS This Agreement contains the entire agreement between the parties. It does not include any other written or oral agreements, except the following: A. Reporting requirements (see Attachment 1), B. Assurances, C. Allowable/disallowable expense list, D. Conditions on Expenses, and E. Approved grant budget. 6. RELATIONSHIP AND DUTIES 6.01 No employer/employee relationship exists between the Parties. Further, no employee or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent contractor, not an employee of the SCAO. 6.02 The SCAO is not obligated either under this Agreement or by implication to provide and is not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not eligible for and will not receive any Employee Benefits from the SCAO. 6.03 The Grantee is responsible for payment of all taxes arising out of the Grantee’s Services in accordance with this Agreement. 6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO’s behalf. 6.05 Except for the Grant Amount, the SCAO and the Michigan Supreme Court (MSC) have no financial obligation to the Grantee. 6.06 The Grantee agrees to comply with all of the Agreement terms, including the reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved grant budget. 7. REIMBURSEMENT AND BUDGET 7.01 This is a reimbursement-based grant. 7.02 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the Expenses during the time period that this Agreement is effective. Further, the Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid the Expenses. Consumable expenses, such as drug tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee incurred the expense) during the time period that this Agreement is effective. 7.03 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable expense list, reasonable and necessary (as determined solely by the SCAO), and in the approved budget. 7.04 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has exhausted all other available funding options that were designated for the project. Examples of potential other available funding options include local court or county funding, federal funding (not including other SCAO-administered grants awarded to the Grantee), participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend funds that were not designated for the project. Once the Grantee has exhausted all other available funding options that were designated for the project, then the grant funds under this Agreement can be used. If the Grantee has other available funding options that were designated for the project but relies on the grant funding under this Agreement before exhausting the other options, the SCAO may reduce the reimbursement amount by an amount that is equal to the other available funding options. 7.05 The Grantee’s Expenses are eligible for reimbursement only if the Grantee is on time and in compliance with the grant reporting requirements in Attachment 1 and as otherwise required under this Agreement. 7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the Grantee’s published travel rates or allowable state of Michigan travel rates and must be approved by the SCAO prior to incurring the expense. 7.07 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment 1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of hours worked or number of units, a description of Services provided, the date of the Expense, the amount requested, and proof that the Grantee has paid the Expense. 7.08 All Expense reimbursement is subject to the SCAO’s approval. 7.09 The Grantee agrees to receive payments by electronic funds transfer through Michigan’s Statewide Integrated Governmental Management Application (SIGMA) vendor payment system. The Grantee must sign up through the online vendor system to receive reimbursement payments via electronic funds transfers or direct deposits. To register, go to the Department of Technology, Management, and Budget’s website. 8. RELIGIOUS PROGRAMMING 8.01 The Grantee will not spend grant funds on a program that has a religious component. 8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious component, the Grantee must do the following: (1) allow the person to choose whether to participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at least one secular option. 9. ASSIGNMENT The Grantee may not assign any portion of this Agreement except with prior written approval of the SCAO. If performance is so assigned, all requirements in this Agreement shall apply to such performance and the Grantee shall be responsible for the performance of such Services. 10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS 10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for activities under this grant. 10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the SCAO requests them. 10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in WebGrants. 10.04 The Grantee must provide a copy of this Agreement to all subrecipients and subcontractors. 11. CONFIDENTIAL INFORMATION 11.01 The parties do not expect that medical and treatment information will be obtained, shared or utilized in this Agreement. However, to the extent that it is, all medical and treatment information of participants served under this Agreement is confidential. The SCAO and the Grantee agree that this information will not be disclosed except as allowed by law. 11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements include the following: A. The Grantee and Grantee’s agents must not share information that is protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the “Protected Information”). The Grantee is liable for the unauthorized use or disclosure of Protected Information. This includes Protected Information that the SCAO provides to the Grantee. B. The Grantee must include terms in any procurement contract and subrecipient subcontract that the Grantee’s agents must not share Protected Information. This includes Protected Information that the SCAO provides to the Grantee. C. The Grantee must have written policies and procedures about using and disclosing Protected Information. The policies and procedures must include provisions that restrict Grantee’s employees’ access to Protected Information. D. The Grantee must also have a policy to report to the SCAO unauthorized use or disclosure of Protected Information. 11.03 During Agreement performance, the SCAO may disclose Confidential Information to the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior approval from the SCAO. If disclosure of Confidential Information is required by law or court order, the Grantee must notify the SCAO within five business days as provided in Section 27 of this Agreement before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and (2) support SCAO’s efforts to obtain protective orders or other relief as appropriate. 11.04 When Grantee is no longer operating a certified problem-solving court and/or when Grantee loses its problem-solving court certification or sooner if requested by SCAO, the Grantee agrees to return all Confidential Information to the SCAO and permanently delete any electronic copies of the data stored by the Grantee within 30 calendar days thereafter. If requested by the SCAO, the Grantee will provide written confirmation that deletion has been completed. 11.05 This section survives termination or expiration of this Agreement. 12. RIGHTS TO WORK PRODUCT, PRE-EXISTING INVENTIONS, AND IMPROVEMENTS 12.01 All Work Product shall belong to and is owned by the SCAO and is subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this Agreementand shall have the right to distribute those materials. 12.02 The SCAO shall have copyright, property, and publication rights in all Work Product developed in connection with this Agreement. 12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work Product developed in the course of executing this Agreement that is not Confidential and Proprietary Information as defined in this Agreement. However, the Grantee shall not publish or distribute any Work Product relating to the Services provided under this Agreement. 12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss, damage, or impairment of Provider’s property, materials and/or Work Product. 12.05 The Grantee shall promptly disclose in writing to SCAO all Pre-existing Inventions, Patented and/or Copyrighted Materials used to provide Services under this Agreement. 12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or other such intellectual property protection for any Work Product for which the SCAO desires to obtain such protection. 12.07 The Grantee warrants that, during the time period that this Agreement is effective, there are no Pre-existing Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the Grantee desires to remove from the Agreement provisions before entering into this Agreement. Further, the Grantee warrants that its performance under this Agreement will not infringe upon or misappropriate any third party’s patents, copyrights or other intellectual property rights. 12.08 The Grantee further warrants that, during the time period that this Agreement is effective, the Grantee has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct its business generally and to perform its obligations under this Agreement. 13. INSURANCE The Grantee must procure commercial liability insurance or ensure that an adequate amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s and Grantee’s agents’ Services under this Agreement. 14. LIABILITY 14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s performance or nonperformance under this Agreement. This subsection does not waive governmental immunity as provided by law. 14.02 The Grantee warrants that, before entering into this Agreement, it is not subject to any liabilities or expenses that could interfere with Agreement performance. 14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s or Grantees’ agents’ performance, nonperformance, or property. 14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities under this Agreement, then in that contract Grantee will require the private third parties to indemnify SCAO and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related entities arising from the acts or omissions of the private third party under such contact. Any private third party who will not agree to such provisions may not be utilized by Grantee to perform services under this Agreement. This subsection does not waive governmental immunity as provided by law. 15. FINANCIAL RECORDS, RETENTION, AND INSPECTION 15.01 The Grantee agrees that all Expenses comply with the standard procedures of the Grantee’s funding unit. 15.02 The Grantee agrees to maintain financial records that follow generally accepted accounting principles. 15.03 The Grantee must maintain an accounting system with grant financial records that are kept separately from the Grantee’s other financial records. 15.04 The Grantee must retain all financial records related to this Agreement for at least five years after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain these records. 15.05 If an audit begins before the five-year period expires, and it extends past that period, the Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must immediately refund those amounts to the SCAO. 15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the State Auditor General, and these parties’ authorized representatives may upon notification audit and copy the Grantee’s grant financial records. 16. GRANT REPORTING 16.01 The Grantee agrees to timely provide all applicable performance measurement data, including complete and accurate reports as identified in Attachment 1 related to this Agreement so that the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting requirements in Attachment 1. 16.02 Further, for each participant who is screened for or accepted into the grant program, the Grantee must timely enter data in compliance with the minimum standards established by the SCAO into the Drug Court Case Management Information System. 16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 27 of this Agreement. 17. INCREASES AND REDUCTIONS IN GRANT AMOUNT 17.01 When Grantee cannot spend some or all allocated grant funds, these funds should be reallocated to other problem-solving courts who can spend them. This ensures that the problem-solving courts can address as many of the communities’ needs as possible. The Grantee acknowledges that its failure to spend, provide proof of expenditures, or request reimbursement of Grant Award expenditures by the financial claims report due dates may trigger the reallocation process outlined in Section 17.05. Therefore, the Grantee agrees to provide all financial claims on the schedule outlined in Attachment 1. Failure of the Grantee to submit all financial claims by their due dates will jeopardize Grantee’s grant funding and subject the Grantee to the procedures set forth in Section 17.05 below. 17.02 Further, for each participant who is screened for or accepted into the grant program, the Grantee must enter data in compliance with the minimum standards established by the SCAO into the Drug Court Case Management Information System. 17.03 The SCAO will monitor Grantee’s progress and expenditure of its Grant Amount. Grantee must use its best efforts to utilize the full amount of funds awarded. 17.04 If Grantee has made satisfactory progress towards utilization of its Grant Amount and SCAO or Grantee determines at any time during the Agreement Period that Grantee could benefit from additional grant funds such that its Grant Amount should be increased, Grantee must submit a reallocation amendment request through WebGrants, stating the amount of additional grant funds needed, explaining how the additional amount was determined, and outlining the court’s plan to utilize the additional amount, if awarded. 17.05 If at any time during the Agreement PeriodGrantee fails to demonstrate satisfactory progress towards utilization of its Grant Amount, as determined by SCAO in its sole discretion, SCAO will implement the following Grant review process: A. SCAO will notify Grantee that it appears that Grantee is not making satisfactory progress toward spending its Grant Amount and will request an explanation from Grantee as to its lack of progress. B. Grantee must, within 10 business days from the date of the notice, provide an explanation to SCAO for its lack of satisfactory progress and outline its plan for fully spending the Grant Amount during the Agreement Period, or if Grantee cannot fully spend the Grant Amount, Grantee must request a reduction in the Grant Amount which aligns with its plan. This information must be submitted by emailing a letter to Andrew Smith at smitha@courts.mi.gov. Failure to provide this information within the time specified by SCAO will result in a reduction in the Grant Amount based on the claims information already submitted by Grantee and using any other criteria SCAO determines to be relevant. C. SCAO will determine whether the Grant Amount should remain as initially awarded, or be reduced and notify Grantee of the decision. SCAO has the sole authority to reduce the Grant Amount, and the amount of the reduction could be more than the Grantee’s requested reduction amount. If SCAO’s decision is to reduce the Grant Amount, Grantee will submit a budget revision in WebGrants by the date specified by SCAO showing how the reduced Grant Amount will be allocated for the remaining Agreement Period. If Grantee does not submit this budget revision, SCAO may reduce Grantee’s budget in WebGrants and allocate the new amount in its discretion. D. For communications other than those made through WebGrants and as mentioned in Subsection 17.05(B), all notices will be sent as provided in Section 27 of this Agreement. 17.06 If at any time during the Agreement Period Grantee determines on its own that it will not fully spend the entire Grant Amount during the Agreement Period, the Grantee must submit a reallocation request to SCAO in WebGrants identifying how much of the Grant Amount the Grantee intends to spend during the Agreement Period, and how much the Grantee would like to return to SCAO. Then, the procedures in Section 17.05(C) will be followed. 17.07 Whether or not SCAO changes the Grant Amount through reduction or increase, the Grantee must fully comply with the reporting requirements found in Attachment 1, and the Grantee’s obligations under the Agreement will remain in effect until Grantee fully complies. 17.08 Section 17 survives termination of this Agreement. 18. SUSPENSION OR TERMINATION OF AGREEMENT 18.01 In addition to the provisions set forth in Section 17, the SCAO and/or the Grantee may immediately reduce the project budget, or suspend or terminate this Agreement without further liability or penalty to the SCAO under any of the following circumstances: A. If any of the terms of this Agreement are not adhered to by the Grantee/subrecipients. B. If the Grantee proposes or implements substantial changes to the Scope of Services/Work such that, if originally submitted, the application would not have been selected for funding. C. If the Grantee is not certified or submits false certification or falsifies any other report or document required hereunder. Grantees that are funded with Swift and Sure Sanctions Probation Program funds are exempt from certification requirements in Section 24. D. If the Grantee is charged with or convicted of any criminal activity or offenses during the term of this Agreement or any extension thereof. E. If funding for this Agreement becomes unavailable to the SCAO due to appropriation or budget shortfalls. F. If the Grantee does not comply with an Agreement term, including the reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved grant budget. G. If any report from Section 16 is at least 45 days late. 18.02 Each Party has the right to terminate this Agreement without cause subject to the conditions below. If the Grantee is the party attempting to terminate the Agreement, the Chief Judge of the Grantee must notify the SCAO in writing of such termination. The Grantee’s obligations under the Agreement cannot be terminated, however, until Grantee fulfills all the grant reporting requirements under Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. Grantee’s obligations under this Agreement will not be terminated until Grantee has met all grant reporting requirements as determined by the SCAO. 18.03 If this Agreement is terminated, the SCAO will make payments to the Grantee for allowable reimbursable expenses not covered by previous payments or other state or federal programs if the costs are adequately documented and appropriately authorized. The Grantee shall immediately refund to the SCAO any funds not authorized for use and any payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures. 18.04 If the SCAO terminates this Agreement under Section 18, with the exception of termination stated in Section 18.01(E), the Grantee is not eligible for SCAO grant funding for two years. After the two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues. 19. COMPLIANCE WITH LAWS The Grantee must comply with all federal, state, and local laws and applicable ethics, rules, and canons. 20. MICHIGAN LAW This Agreement shall be subject to, and shall be enforced and construed under, the laws of the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from the Agreement in the Court of Claims in the state of Michigan or if the Court of Claims cannot take jurisdiction over the dispute then by the Michigan circuit court determined appropriate by the SCAO. 21. CONFLICT OF INTEREST Because this Agreement involves federal grant funds and contracts with governmental entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this Agreement. 22. DEBT TO STATE OF MICHIGAN The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. AGREEMENT DISPUTE The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim against the SCAO for breach of any term of this Agreement within 10 business days of discovery of the alleged breach as provided in Section 27 of this Agreement. 24. PROGRAM CERTIFICATION Under Michigan law, approval and certification by the SCAO is required to begin or to continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family treatment court, veteran’s treatment court or mental health court. Any of these programs that are not certified by Grantee shall not perform any of the functions of that program type, including, but not limited to, receiving grant funding under the law and shall not be covered by this Agreement. 25. PROGRAM REVIEW OR CERTIFICATION SITE VISIT The SCAO may review the Grantee onsite. As part of the review, the SCAO may interview the program’s team members, observe staff meetings and status review hearings, review case files, review data, and review financial records. 26. AMENDMENT 26.01 Except as provided in Subsections 17.05 and 26.02, the parties may amend this Agreement only in writing signed by both parties. 26.02 The SCAO and the Grantee must submit a budget/project amendment through WebGrants. An example of a budget amendment is the Grantee requesting to move money from one approved line item in the budget to another approved line item in the budget, and the SCAO approving the requested budget amendment. The SCAO and the Grantee must also notify the other party in WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone numbers. 27. DELIVERY OF NOTICE 27.01 Unless otherwise specified in this Agreement, written notices and communications required under this Agreement shall be delivered in one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized overnight delivery service to the following: 27.02 The Grantee’s contact person is: Alexandra Black 52-1 District Court 48150 Grand River Ave Novi, MI 48374 blacka@oakgov.com 27.03 The SCAO’s contacts are: Andrew Smith State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, MI 48909 Smitha@courts.mi.gov and Ryan Gamby State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, MI 48909 Gambyr@courts.mi.gov 28. NONDISCRIMINATION During the performance of this Agreement, the Grantee agrees — A. To comply with all state and federal nondiscrimination laws and regulations, as may be amended from time to time. B. Not to participate directly or indirectly in the discrimination prohibited by any state or federal nondiscrimination law or regulation, such as federal laws or regulations as set forth in Appendix B of 49 CFR part 2. C. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the SCAO. D. That, in the event a Grantee fails to comply with any nondiscrimination provisions in this Agreement, the SCAO will have the right to impose such Agreement sanctions as it determines are appropriate, including but not limited to, withholding payments to the Grantee under the Agreement until the Grantee complies; and/or cancelling, terminating, or suspending this Agreement or a contract or funding agreement, in whole or in part. 29. GRANTEE’S AUTHORIZING OFFICIAL 29.01 The Grantee’s “Authorizing Official” is the individual who signs this Agreement. The “Authorizing Official” is an official of the Grantee who has the legal authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee to the terms of the contracts, including this Agreement. The Authorizing Official may not be a judge or other state employee. By signing below, the Grantee and Grantee’s Authorizing Official warrant that the Authorizing Official has the actual authority to sign the Agreement on behalf of the Grantee. 29.02 Only one person may sign this Agreement as the Grantee’s Authorizing Official. The Grantee might have more than one individual who is authorized to enter into binding contracts for the Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign contracts. In either case, the Authorizing Official’s signature on this Agreement represents the mutual agreement and acceptance of this Agreement by all persons who are authorized to enter into binding contracts for the Grantee. The remainder of this page is intentionally left blank. SIGNATURES OF PARTIES Michigan Mental Health Court Grant Program CONTRACT NUMBER: 36298 30. SIGNATURE OF PARTIES 30.01 This Agreement is not effective unless signed by both Parties. 30.02 The signatures on this Agreement are electronic through the DocuSign system. 30.03 The DocuSign system requires an agent of the Grantee to send this Agreement to the Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the dropdown below confirms that the Agreement can be sent to the Grantee’s Authorizing Official for signature. 30.04 The DocuSign system requires an agent of the SCAO to send this Agreement to the Deputy State Court Administrator for review and signature. Selecting the dropdown below confirms that the Agreement can be sent to the Deputy State Court Administrator for signature. 52-1 District Court State Court Administrative Office Adult Mental Health Court ________________________________ ___________________________________ Authorizing Official’s Signature SCAO Official’s Signature ________________________________ ___________________________________ Authorizing Official’s Name SCAO Official’s Name ________________________________ ___________________________________ Authorizing Official’s Title SCAO Official’s Title ________________________________ ___________________________________ Date Signed by Authorizing Official Date Signed by SCAO Official ATTACHMENT 1 FY 2025 REPORTING REQUIREMENTS October 1, 2024, through September 30, 2025 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE November 15, 2024*Courts must review and correct any outstanding data exceptions in DCCMIS dated on or before September 30, 2024. February 15, 2025*Courts must review and correct any outstanding data exceptions in DCCMIS dated on or before December 31, 2024. May 15, 2025*Courts must review and correct any outstanding data exceptions in DCCMIS dated on or before March 31, 2025. August 15, 2025*Courts must review and correct any outstanding data exceptions in DCCMIS dated on or before June 30, 2025. DCCMIS USER AUDIT DUE DATE NOTE January 31, 2025*Courts will be confirming user access to DCCMIS. WEBGRANTS USER AUDIT REPORT DUE DATE NOTE January 31, 2025 Courts will be confirming user access to WebGrants. CLAIMS DUE DATE NOTE January 10, 2025 Courts will be reporting on expenditures from October 1, 2024, through December 31, 2024. April 10, 2025 Courts will be reporting on expenditures from January 1, 2025, through March 31, 2025. July 10, 2025 Courts will be reporting expenditures from April 1, 2025, through June 30, 2025. October 10, 2025 Courts will be reporting expenditures from July 1, 2025, through September 30, 2025. PROGRESS REPORT DUE DATE NOTE April 30, 2025*Courts will be reporting on program progress. * If your court program is in the planning stage (not operational), you are only required to complete this report if the program becomes operational during this fiscal year.