HomeMy WebLinkAboutAgendas/Packets - 2024.11.06 - 41598Call Meeting to Order
Roll Call
Pledge of Allegiance
Approval of Agenda
Public Comment
PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S)
A Staff Introduction - Lt. Dennis Servis Informational Jim Dunleavy / 343-6224
COMMUNICATIONS/REPORTS:ACTION PRESENTER(S)
B Waterpark & Wave Pool Season Summary Informational Erik Koppin / 909-7702
C FY2024 Year-End Financial Report Informational Kevin Syoen / 909-8764
REGULAR AGENDA:ACTION PRESENTER(S)
1 White Lake Golf Course - Culvert Daylighting Project Approval Zachary Crane / 240-1079
2 Deer Management Firearm Control Approval & Fwd to BOC Sarah Cook-Maylen / 343-1353
3 Ducks Unlimited Wetland Conservation Funding Grant
Agreement
Approval & Fwd to BOC Sarah Cook-Maylen / 343-1353
4 Mobile Planetarium Purchase Approval Sarah Cook-Maylen / 343-1353
5 FY2025 Michigan DNR ORV Trail Improvement Fund Grant
Acceptance
Approval & Fwd to BOC Donna Folland / 736-9087
6 Waterford Oaks Wave Pool Operations Approval Chris Ward / 858-4944
7 Financial Framework for Millage Plan Implementation
(FY2025)
Approval Chris Ward / 858-4944
8 2025 Parks Commission Calendar Approval Jami Monte / 858-4603
9 Annual Vehicle Permits / Daily Park Entry Fees Approval Chris Ward / 858-4944
UNFINISHED BUSINESS:ACTION PRESENTER(S)
NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S)
9 10 Director's Report Informational Chris Ward / 858-4944
10 11 Executive Committee Update Informational Ebony Bagley / 497-7991
ANNOUNCEMENTS
View Recorded Meetings Here:
https://www.youtube.com/playlist?list=PLKv6lUWH4IJEASENpEwjhoPSueR6nFVXp
Approval of Minutes - October 2, 2024
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
Ebony Bagley, Chair
Wednesday, November 6, 2024 @ 2:00 pm
Parks Commission Room - 2800 Watkins Lake Rd, Waterford, MI 48328
Regular Monthly Meeting Agenda
View Agenda Packets/Minutes Here:
https://www.oakgov.com/community/oakland-county-parks/get-involved/parks-
commission
Public Access Information
If you require special accommodations because of a disability, please contact the Parks & Recreation Department at
(248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting.
ADJOURNMENT TO: December 4, 2024 at 2:00 p.m. or to the Call of the Chair
October 2, 2024
Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at
2:08 p.m. in the Parks Commission Room.
COMMISSION MEMBERS PRESENT:
Ebony Bagley, J. David VanderVeen, Andrea LaFontaine, Lola Banks, Ann Erickson Gault, Christine
Long, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Shanell Weatherspoon
COMMISSION MEMBERS ABSENT WITH NOTICE:
None
OTHERS PRESENT:
PARKS AND RECREATION Chris Ward, Director
Jim Dunleavy, Manager-Operations
Melissa Prowse, Manager-Planning & Development
Aaron Stepp, Manager-Internal Services
Zach Crane, Supervisor-Parks Engineering & Development
Sarah Cook-Maylen, Chief-Natural Resources & Sustainability
Tom Hughes, Chief-Park Operations & Maint. – North District
Donna Folland, Chief-Planning
Erik Koppin, Chief-Park Operations & Maint. – South District
Bill Singleton, Chief-Business Operations
Desiree Stanfield, Chief-Marketing & Communications
Zach Zuchowicz, DEI & Community Engagement Coordinator
Liz Caltagirone, Parks Data Analyst
Jami Monte, Staff Assistant
Shannon Kenny, Technical Office Specialist
FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator
SHERIFF’S OFFICE Brent Miles, Lieutenant – Rochester Hills Substation
PUBLIC Jennifer Gorski
Leslie Schneider
Lance Stokes, Former Parks Commissioner
APPROVAL OF AGENDA
Long moved to approve the agenda, as presented. Seconded by VanderVeen.
Motion carried on a voice vote with LaFontaine, Erickson Gault, Nash and Weatherspoon absent.
APPROVAL OF MINUTES
Quarles moved to approve the minutes of September 4, 2024, as presented. Seconded by
VanderVeen.
Motion carried on a voice vote with LaFontaine, Erickson Gault, Nash and Weatherspoon absent.
OAKLAND COUNTY
PARKS AND RECREATION COMMISSION
2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328
Telephone: (248) 858-0906
REGULAR MEETING
Ebony Bagley, Chair J. David VanderVeen
Vice Chair
Andrea LaFontaine
Secretary
Lola Banks
Ann Erickson Gault
Christine Long
Jim Nash
Nancy Quarles
Yolanda Smith Charles
Shanell Weatherspoon
RETURN TO AGENDA
October 2, 2024 Page 2
PUBLIC COMMENT
None.
PRESENTATIONS/RECOGNITIONS
A. Service Award – Lance Stokes
Chair Bagley recognized and thanked Lance Stokes for his years of service on the Parks and Recreation
Commission.
B. Service Award – Lt. Brent Miles
Chair Bagley recognized and thanked Lt. Brent Miles for his years of service to the Parks and Recreation
Commission.
COMMUNICATIONS/REPORTS
C. Monthly Financial Report
Mr. Syoen provided an update on the Parks fund balance.
D. Community Grant Program Update
Ms. Folland provided an update on the Community Grant Program.
E. Healthy Communities Projects Update & Phasing
Ms. Prowse provided an update on the Healthy Communities Projects and phasing.
F. Clinton River Trail Maintenance Support
Ms. Prowse provided information regarding washout issues on the Clinton River Trail.
G. NR and Sustainability Grant Application Updates
Ms. Cook-Maylen provided an update on Natural Resources and Sustainability grant applications.
REGULAR AGENDA ITEMS
1. Addison Oaks – Buhl Estate Plumbing Replacement
Smith Charles moved to approve the Addison Oaks – Buhl Estate Plumbing Replacement, as
presented. Seconded by Long.
Motion carried unanimously on a roll call vote with Quarles absent.
2. Red Oaks Golf Course – Clubhouse Roof Replacement
Smith Charles moved to approve the Red Oaks Golf Course – Clubhouse Roof Replacement,
as presented. Seconded by Erickson Gault.
Motion carried on a roll call vote with Smith Charles voting no.
3. Fuller Oak Management Services Contract – Addison Oaks
VanderVeen moved to approve the Fuller Oaks Management Services Contract – Addison Oaks,
as presented. Seconded by Weatherspoon.
Motion carried unanimously on a roll call vote.
October 2, 2024 Page 3
UNFINISHED BUSINESS
Tax Increment Financing Reform
After further review, Vice Chair VanderVeen requested to have this item brought back for
reconsideration.
LaFontaine moved to Reconsider the Tax Increment Financing Reform, as previously approved
on September 4, 2024. Seconded by Erickson Gault.
Motion carried unanimously on a roll call vote.
LaFontaine moved to approve the original motion as amended on September 4, 2024. Seconded
by Smith Charles.
Motion carried on a roll call vote with Quarles abstaining.
NEW & MISCELLANEOUS BUSINESS
4. Director’s Report
Director Ward provided an overview of his report and Zach Zuchowicz highlighted the Black to the Land
event that was held at Independence Oaks last month.
5. Executive Committee Update
Chair Bagley provided an update from the Executive Committee meeting that was held on September
23, 2024.
ANNOUNCEMENTS/ADJOURNMENT
At 3:13 p.m., there being no further business to come before the Commission, the meeting was
adjourned to November 6, 2024, or to the Call of the Chair.
Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary
NOTE: The foregoing minutes are subject to Commission approval.
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: C
Department: Parks and Recreation – Fiscal Services
From: Kevin Syoen, Fiscal Coordinator
Subject: FY2024 Year-End Financial Report
INTRODUCTION AND HISTORY
The FY2024 Year-End Report to the Oakland County Parks and Recreation Commission,
originally scheduled for November 6, 2024, will now be presented at the December commission
meeting.
This change is necessary to ensure the accuracy and completeness of the financial information
presented. Several factors contributed to this decision:
1.Fiscal year 2024 books are not yet closed.
Corrections, final payments, and revenue processing are still ongoing.
2.The Ten-Year Forecast requires updating based on the outcome of the millage vote.
3.A fully accurate financial picture, including Net Position, is dependent on the
finalized books.
4.Capital Improvement Projects (CIP) budget vs. actuals are still being processed.
5.ORV revenue payments form corporate rentals are outstanding.
Presenting the report in December will allow sufficient time to finalize these items and provide the
Commission with a comprehensive and reliable year-end report.
RETURN TO AGENDA
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: 1
Department: Development & Engineering
From: Zach Crane, Supervisor – Parks Development & Engineering
Subject: White Lake Oaks Golf Course – Culvert Daylighting Project
INTRODUCTION AND HISTORY
Summary
Existing culverts at White Lake Oaks Golf Course that were installed before the course was
acquired in 1970 are failing. Removal of failing culvert with daylighting and restoring the stream
across the golf course will result in the reconnection of the unnamed tributary stream to the Huron
River. The existing culverts are undersized and in disrepair, leading to maintenance and flooding
issues on the golf course. Removing the culverts and daylighting the stream will promote aquatic
ecological health and diversity of the park, while reducing future golf course
infrastructure/maintenance costs. The need to replace or remove the culverts on the golf course
was first identified in 2018 when an assessment was completed.
Scope
Remove existing failing culverts and daylight the stream channel across the golf course to reduce
future infrastructure needs.
The project consists of two phases, with construction of location #1 and #2 in winter FY2025 and
location # 3, #4 and #5 in winter FY2026. This will allow the golf course to remain open and not
interfere with play. Please refer to the map in the attached planning review.
Phase One (FY2025) will include the following:
Location 1 – Remove existing 100 lf x 12” failing corrugated metal culvert, reestablish
stream channel at lowest elevation. Follow with in-house staff boardwalk construction
to connect cart path.
Location 2 – Remove existing 216 lf x 12” failing corrugated metal culvert, reestablish
stream channel at lowest elevation point. Follow with in-house staff boardwalk
construction to connect cart path.
Phase Two (FY2026) will include the following:
•Location 3 – Remove existing 20 lf x 12” failing corrugated metal culvert, reestablish
stream channel at lowest elevation. Install clear span bridge that will support
emergency/utility/maintenance vehicles for access to entire park property.
•Location 4 – Remove 160 lf x 24” failing corrugated metal culvert, remove pond
seawall, restore pond to wetland reestablish stream channel at lowest elevation.
•Location 5 – Remove existing 20 lf x 12” failing corrugated metal culvert, reestablish
stream channel at lowest elevation.
Project Budget
a.Current FY CIP Budgets:
RETURN TO AGENDA
ID Budget Budget
Center
Fiscal
Year
Project Description Budget
2531 CIP WLG FY2024 Golf Course Drainage System Culvert Daylighting $450,000.00
2924 CIP WLG FY2025 Golf Course Drainage System Culvert Daylighting $400,000.00 Total CIP approved Funding: $850,000.00
b. Recommended Project Budget:
a. Each project location budget includes 20% owner contingency
ATTACHMENTS
1. Planning Review
STAFF RECOMMENDATION
Staff recommends approval of project expenditure for the White Lake Oaks Golf Course Culvert
daylighting project – Phase One and Phase two.
MOTION
Move to approve expenditure for the White Lake Oaks Golf Course Culvert daylighting project –
Phase one and Phase two.
WLG FY2024/25/26 Design/Engineering/Permitting $104,000.00
WLG FY2025 Project Location 01 $42,000.00
WLG FY2025 Project Location 02 $108,000.00
WLG FY2026 Project Location 03 $132,000.00
WLG FY2026 Project Location 04 $282,000.00
WLG FY2026 Project Location 05 $132,000.00 Total Project Cost: $800,000.00
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 1 of 9
Update: October 30, 2024
Project Budget......................................................................................................................................................................... 1
Project Description .................................................................................................................................................................. 1
Site Characteristics .................................................................................................................................................................. 2
Project Checklist ...................................................................................................................................................................... 3
Appendix A – Project Maps ..................................................................................................................................................... 5
Appendix B – Existing Conditions Photos ................................................................................................................................ 6
Project Budget
Project Description
Problem Statement
Existing culverts at White Lake Oaks Golf Course that were installed before the course was acquired in 1970 are failing.
Removal of culverts and daylighting and restoring the stream across the golf course greens will result in the
reconnection of the White Lake Oaks tributary to the Huron River on the southwest side of the property, promoting
aquatic ecological health and diversity, while reducing future golf course maintenance costs. Project need was first
documented in 2018.
5 areas are identified (see Appendix A. Project Map)1:
Location 1 is near the Hole 9 tee box between the upstream pond and the open channel conveyance for the
Unnamed Tributary to the Huron River. A golf cart path crosses the upstream extent of Reach 1 near the existing
pond. Flow from the pond is conveyed to the Unnamed Tributary to Huron River through the existing 100-LF,
12” diameter, corrugated metal pipe.
Location 2 is along Hole 18 between the upstream and downstream open channel conveyances for the
Unnamed Tributary to Huron River. A golf cart path crosses the downstream extent of Reach 2, approximately
15-ft upstream of where the existing culvert pipe outfalls to the downstream receiving channel. Flow from the
Unnamed Tributary to Huron River is conveyed through an existing 216-LF, 12-inch diameter corrugated metal
pipe.
Location 3 consists of a golf cart path culvert crossing located between the golf course maintenance facility and
Hole 13. Flow from the Unnamed Tributary to Huron River is conveyed through an existing 19-LF, 12-inch
diameter, corrugated metal pipe.
Location 4 is along Hole 13 between the upstream and downstream open channel conveyances for the
Unnamed Tributary to Huron River. Flow from UT to Huron River is conveyed through an existing 100-LF, 24-inch
1 Excerpted from Stantec Concept Plan Alternatives Assessment, June 12, 2024.
ID Budget
Budget
Center
Fiscal
Year Available Budget
2531 CIP WLG FY2024 Golf Course Drainage System Culvert Daylighting 450,000$
2924 CIP WLG FY2025 Golf Course Drainage System Culvert Daylighting Year 2 400,000$
850,000$
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 2 of 9
Update: October 30, 2024
diameter corrugated metal pipe to a 0.5-acre pond, then through a 60-LF, 24-inch diameter corrugated metal
pipe to a downstream open channel conveyance.
Location 5 consists of a golf cart path culvert crossing located between Holes 13 and 14. Flow from the
Unnamed Tributary to Huron River is conveyed through an existing 19-LF, 12-inch diameter corrugated metal
pipe.
Project Scope
Remove culverts and daylight the stream channel across the golf course greens to reduce cost of future culvert
replacement needs and to improve ecosystem health of the park.
Permit for construction will cover all 5 locations and is good for 5 years. We will phase the project, completing locations
1 and 2 in 2025 and locations 3-5 in 2026. See detailed scope for each location below.
2025:
Location 1 – Remove culvert, reestablish stream channel at lowest elevation. Advantages of this alternative: less
cut and fill disturbance or area. Follow with in-house boardwalk construction to connect cart path. Address Golf
Course irrigation in the work area.
Location 2 – Remove culvert, reestablish stream channel at lowest elevation point. Advantages of this
alternative: Avoid disturbance to fairway and additional cut/fill disturbance to the wetland. Address Golf Course
irrigation in the work area.
2026:
Location 3 – Remove culvert, reestablish stream channel and install clear span bridge that will support all
maintenance vehicles and not hinder flow of stream.
Location 4 – Remove culvert, daylight stream channel, remove pond seawall, restore pond to wetland.
Location 5 – Remove culvert, daylight stream. Area is not currently a route of travel, and no bridge is required.
Alternatives
Daylighting, i.e., removing culverts and reestablishing the stream channel, was selected because it will lower
maintenance costs and contributes to the sustainability and resilience of the golf course and community.
Culvert replacement was considered, but not selected because of future maintenance costs, especially
considering increased storm events with climate change, and is not the ecologically sound option.
Do nothing and continue to accrue deferred maintenance – this impacts playability of the course because of
flooding. Not a consideration.
Divestment and removal of facility. If the golf course was removed and the area restored, we would likely need
to remove culverts but would not need to consider golfer access with boardwalks and bridges. Not a
consideration.
Site Characteristics
CVT: White Lake Township
Parcel ID: 12-24-200-008
Watershed /subwatershed: Huron River watershed/Kent Lake – Upper Huron subwatershed
Lease: NA
Grant agreement: Multiple grant agreements. Project does not impact recreation purpose and compliant.
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 3 of 9
Update: October 30, 2024
Eastern Massasauga Rattlesnake managed land: Not managed
Conservation or wetland easement: NA
Environmental assessments and/or due care plan: NA
Utility easements: NA
Infrastructure: Project is focused on drainage infrastructure. Note proximity to irrigation lines.
Trail connectivity: NA
Historical asset evaluation: NA
Project Checklist
☒ ADA/ABA Compliance and Universal Access
Evaluate cart paths, boardwalks and bridges for accessibility.
☒ Natural Resources Management Checklist
Summarize/describe as needed and check appropriate items below.
☐ Wildlife emergence:
☒ Tree or plant materials removal: trees have been surveyed and removals identified
☒ Tree disease (e.g. oak wilt): surveyed
☒ Invasive species: surveyed
☒ Equipment staging: Limits of disturbance are being identified
☒ Topsoil and seeding: In-house
☒ Long-term maintenance: In-house
☐ Other:
☒ Sustainability Checklist
Summarize/describe as needed and check appropriate items below. Delete unneeded categories.
Project
Category Sustainable Element Notes
Boardwalks,
Bridges, Decks,
and Docks
☒ Uses helical pier standard
☐ Uses alternatives to pressure treated wood
☒ Incorporates wildlife crossing into design
☒ Follows Natural Resources construction timelines
Landscaping
See selection
table below
☒ Native landscape Incorporates Michigan native plants for varying degrees
of formality.
☒ Medium formality level
Landscaping will be implemented by staff and designed
for aesthetic appeal and to match surrounding
landscapes. Maintained with semi-regular weeding and
prescribed burning.
☒ Native seed Oakland County historical record, 250 mi range for
procurement.
Site
Restoration
☐ Minimal or no irrigation Golf course irrigation in place.
☒ Native seed
☒ Erosion control materials are biodegradable and
wildlife friendly
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 4 of 9
Update: October 30, 2024
Project
Category Sustainable Element Notes
Water
Infrastructure
(culverts,
dams, weirs)
☒ Includes considerations for storm events
influenced by climate change and includes fish and
animal passage
☐ Follows 2021 Water Resources Commissioner
Oakland County Stormwater Engineering Design
Standards regardless of size Not applicable
☒ Follows Natural Resources construction timelines
☒ Maintenance Considerations
Project Category Notes
Culverts Removal of culverts will eliminate need to maintain/replace and reduce flooding issues
Stream and wetlands Will be maintained long-term by OCP NR staff
☒ Data Outcomes
Data Category Notes
As-built records Seed mixes used and construction extent
GIS Map culvert removals, changes in cart paths, new boardwalks and bridges
☒ Environmental Regulations
Compliance with the following environmental regulations and permits is required (check all that apply):
☒ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP):
☒ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations:
☐ Road Commission of Oakland County (RCOC) right of way permitting:
☒ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC)
permitting:
☐ Other:
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 5 of 9
Update: October 30, 2024
Appendix A – Project Maps
Location 4
Location 2
Location 5
Location 1
Location 3
PROJECT REVIEW
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Update: October 30, 2024
Appendix B – Existing Conditions Photos
Location 1 upstream pond (left) and downstream channel (right)
Location 2 upstream (left) and downstream (right) channels
Photo credit: Stantec 2
2 Excerpted from Stantec Concept Plan Alternatives Assessment, June 12, 2024.
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 7 of 9
Update: October 30, 2024
Location 3 upstream (left) and downstream (right) channels
Photo credit: Stantec 3
3 Excerpted from Stantec Concept Plan Alternatives Assessment, June 12, 2024.
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 8 of 9
Update: October 30, 2024
Location 4 pond (left) and downstream channel (right)
Location 5 upstream (left) and downstream (right) channels
Photo credit: Stantec 4
4 Excerpted from Stantec Concept Plan Alternatives Assessment, June 12, 2024.
PROJECT REVIEW
White Lake Oaks Culvert Daylighting Page 9 of 9
Update: October 30, 2024
Appendix C. Springfield Oaks Daylighting Project
A similar project to the White Lake Oaks Culvert Daylighting project was completed at Springfield Oaks Golf Course in
Winter 2024. Photos below show the resulting boardwalk and restored stream channel.
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: 2
Department: Natural Resources and Environmental Sustainability
From: Sarah Cook-Maylen, Chief – Natural Resources and Sustainability
Subject: Deer Management Firearm Control
INTRODUCTION AND HISTORY
White-tailed deer are a native species in Michigan with a rich cultural and ecological history.
However, over time and with a loss of natural predators, white-tailed deer populations in Michigan
have exploded to the detriment of residents, native plants, and the deer themselves. Management
of white-tailed deer populations is conducted across the state and is regulated by the Michigan
Department of Natural Resources (MDNR). The goal of deer management is to maintain
sustainable deer populations, reduce disease, reduce negative human/deer interactions (such as
vehicle crashes), reduce economic impacts to farmers and gardeners, provide a recreational
opportunity for sportspeople, and prevent degradation of our natural communities.
A pilot deer management firearm control program was carried out at Addison Oaks over three
evenings in February 2024. The US Department of Agriculture (USDA) Wildlife Services removed
a total of 75 deer, resulting in approximately 3000 pounds of venison donated through Michigan
Sportsmen Against Hunger. The number of deer removed matched the target number suggested
by MDNR as being necessary to help permanently reduce the population size. As expected, this
program proved significantly more efficient and used much less staff time than previous volunteer-
based culls. All aspects of the program were carried out safely and smoothly. Natural Resources
recommends the following:
•Continue annual management at Addison Oaks using USDA Wildlife Services, modifying
effort as necessary to reach and maintain an appropriate population size
•Expand the existing program to include Groveland Oaks in 2025.
•Continue annual infrared drone population surveys and plant surveys at relevant parks to
evaluate success
ATTACHMENTS
•USDA Wildlife Services Cooperative Service Agreement
STAFF RECOMMENDATION
Staff recommends approving the whitetail deer management program utilizing firearms and
approving and forwarding the USDA Cooperative Service Agreement to the Board of
Commissioners.
MOTION
Motion to approve the whitetail deer management program utilizing firearms and approve and
forward the USDA Cooperative Service Agreement to the Board of Commissioners.
RETURN TO AGENDA
(7/2019 version)
WS Agreement Number: ________________-RA
WBS:______________________________
[optional] Cooperator PO: _________________
ROWE-monthly or quarterly (billable) 1
COOPERATIVE SERVICE AGREEMENT
between
OAKLAND COUNTY PARKS
and
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS)
WILDLIFE SERVICES (WS)
ARTICLE 1 – PURPOSE
The purpose of this Cooperative Service Agreement is to assist Oakland County Parks in a
wildlife damage management project as described in the attached Work Plan.
ARTICLE 2 – AUTHORITY
APHIS-WS has statutory authority under the Acts of March 2, 1931, 46 Stat. 1468-69, 7 U.S.C.
§§ 8351-8352, as amended, and December 22, 1987, Public Law No. 100-202, § 101(k), 101 Stat.
1329-331, 7 U.S.C. § 8353, to cooperate with States, local jurisdictions, individuals, public and
private agencies, organizations, and institutions while conducting a program of wildlife services
involving mammal and bird species that are reservoirs for zoonotic diseases, or animal species
that are injurious and/or a nuisance to, among other things, agriculture, horticulture, forestry,
animal husbandry, wildlife, and human health and safety.
ARTICLE 3 - MUTUAL RESPONSIBILITIES
The cooperating parties mutually understand and agree to/that:
1. APHIS-WS shall perform services set forth in the Work Plan, which is attached hereto and
made a part hereof. The parties may mutually agree in writing, at any time during the
term of this agreement, to amend, modify, add or delete services from the Work Plan.
2. The Cooperator certifies that APHIS-WS has advised the Cooperator there may be private
sector service providers available to provide wildlife damage management (WDM)
services that the Cooperator is seeking from APHIS-WS.
3. There will be no equipment with a procurement price of $5,000 or more per unit purchased
directly with funds from the cooperator for use on this project. All other equipment
purchased for the program is and will remain the property of APHIS-WS.
4. The cooperating parties agree to coordinate with each other before responding to media
requests on work associated with this project.
For Internal Use: ROWE-monthly or quarterly (billable)
ARTICLE 4 - COOPERATOR RESPONSIBILITIES
Cooperator agrees:
1. To designate the following as the authorized representative who shall be responsible for
collaboratively administering the activities conducted in this agreement;
Oakland County Parks
Sean Zera
2800 Watkins Lake Road
Waterford, MI 48328
(248) 520-7231
zeras@aok.gov
2. To authorize APHIS-WS to conduct direct control activities as defined in the Work Plan.
APHIS-WS will be considered an invitee on the lands controlled by the Cooperator.
Cooperator will be required to exercise reasonable care to warn APHIS-WS as to
dangerous conditions or activities in the project areas.
3. To reimburse APHIS-WS for costs, not to exceed the annually approved amount specified
in the Financial Plan. If costs are projected to exceed the amount reflected in the Financial
Plan, the agreement with amended Work Plan and Financial Plan shall be formally revised
and signed by both parties before services resulting in additional costs are performed. The
Cooperator agrees to pay all costs of services submitted via an invoice from APHIS-WS
within 30 days of the date of the submitted invoice(s). Late payments are subject to
interest, penalties, and administrative charges and costs as set forth under the Debt
Collection Improvement Act of 1996.
4. To provide a Tax Identification Number or Social Security Number in compliance with
the Debt Collection Improvement Act of 1996.
5. As a condition of this agreement, the Cooperator ensures and certifies that it is not
currently debarred or suspended and is free of delinquent Federal debt.
6. To notify APHIS-WS verbally or in writing as far in advance as practical of the date and
time of any proposed meeting related to the program.
7. The Cooperator acknowledges that APHIS-WS shall be responsible for administration of
APHIS-WS activities and supervision of APHIS-WS personnel.
8. To obtain the appropriate permits for removal activities for species listed in the Work Plan
and list USDA, APHIS, Wildlife Services as subpermitees.
For Internal Use: ROWE-monthly or quarterly (billable)
ARTICLE 5 – APHIS-WS RESPONSIBILITIES
APHIS-WS Agrees:
1. To designate the following as the APHIS-WS authorized representative who shall be
responsible for collaboratively administering the activities conducted in this agreement.
APHIS-WS State Director:
Anthony G. Duffiney
2803 Jolly Rd, Suite 100
Okemos, MI 48864
(517) 336-1928
anthony.g.duffiney@usda.gov
2. To conduct activities at sites designated by Cooperator as described in the Work and
Financial Plans. APHIS-WS will provide qualified personnel and other resources
necessary to implement the approved WDM activities delineated in the Work Plan and
Financial Plan of this agreement.
3. That the performance of wildlife damage management actions by APHIS-WS under this
agreement is contingent upon a determination by APHIS-WS that such actions are in
compliance with the National Environmental Policy Act, Endangered Species Act, and
any other applicable federal statutes. APHIS-WS will not make a final decision to
conduct requested wildlife damage management actions until it has made the
determination of such compliance.
4. To invoice Cooperator for actual costs incurred by APHIS-WS during the performance of
services agreed upon and specified in the Work Plan. Authorized auditing representatives
of the Cooperator shall be accorded reasonable opportunity to inspect the accounts and
records of APHIS-WS pertaining to such claims for reimbursement to the extent permitted
by Federal law and regulations.
Select billing frequency: Monthly or Quarterly
(Quarterly billing will be default)
ARTICLE 6 – CONTINGENCY STATEMENT
This agreement is contingent upon the passage by Congress of an appropriation from which
expenditures may be legally met and shall not obligate APHIS-WS upon failure of Congress to so
appropriate. This agreement may also be reduced or terminated if Congress only provides
APHIS-WS funds for a finite period under a Continuing Resolution.
For Internal Use: ROWE-monthly or quarterly (billable)
ARTICLE 7 – NON-EXCLUSIVE SERVICE CLAUSE
Nothing in this agreement shall prevent APHIS-WS from entering into separate agreements with
any other organization or individual for the purpose of providing wildlife damage management
services exclusive of those provided for under this agreement.
ARTICLE 8 – CONGRESSIONAL RESTRICTIONS
Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall
be admitted to any share or part of this agreement or to any benefit to arise therefrom.
ARTICLE 9 – LAWS AND REGULATIONS
This agreement is not a procurement contract (31 U.S.C. 6303), nor is it considered a grant (31
U.S.C. 6304). In this agreement, APHIS-WS provides goods or services on a cost recovery basis
to nonfederal recipients, in accordance with all applicable laws, regulations and policies.
ARTICLE 10 – LIABILITY
APHIS-WS assumes no liability for any actions or activities conducted under this agreement
except to the extent that recourse or remedies are provided by Congress under the Federal Tort
Claims Act (28 U.S.C. 1346(b), 2401(b), and 2671-2680).
ARTICLE 11 – NON-DISCRIMINATION CLAUSE
The United States Department of Agriculture prohibits discrimination in all its programs and
activities on the basis of race, color, national origin, age, disability, and where applicable, sex,
marital status, familial status, parental status, religion, sexual orientation, genetic information,
political beliefs, reprisal, or because all or part of an individual’s income is derived from any
public assistance program. Not all prohibited bases apply to all programs.
ARTICLE 12 - DURATION, REVISIONS, EXTENSIONS, AND TERMINATIONS
This agreement shall become effective on December 1,2024, and shall continue through March
31, 2025, not to exceed five years. This Cooperative Service Agreement may be amended by
mutual agreement of the parties in writing. The Cooperator must submit a written request to
extend the end date at least 10 days prior to expiration of the agreement. Also, this agreement may
be terminated at any time by mutual agreement of the parties in writing, or by one party provided
that party notifies the other in writing at least 60 days prior to effecting such action. Further, in
the event the Cooperator does not provide necessary funds, APHIS-WS is relieved of the
obligation to provide services under this agreement.
For Internal Use: ROWE-monthly or quarterly (billable)
In accordance with the Debt Collection Improvement Act of 1996, the Department of Treasury
requires a Taxpayer Identification Number for individuals or businesses conducting business with
the agency.
Cooperator’s Tax ID No.: 38-6004876
APHIS-WS’s Tax ID: 41-0696271
OAKLAND COUNTY PARKS
_______________________________________ _______________________
David T. Woodward
Chair
Oakland County Board of Commissioners
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES
_______________________________________ _______________________
Anthony G. Duffiney, State Director Date
USDA, APHIS, WS
2803 Jolly Rd, Suite 100
Okemos, MI 48864
Prepared by (APHIS-WS employee): David Madrigal
For Internal Use: ROWE-monthly or quarterly (billable)
WORK PLAN
In accordance with the Cooperative Service Agreement between Oakland County Parks
and the United States Department of Agriculture (USDA), Animal and Plant Health Inspection
Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and
budget of this project during the period of this agreement.
Program Objective
The U.S. Department of Agriculture (USDA) is authorized to protect American agriculture and
other resources from damage associated with wildlife. Wildlife Services activities are conducted
in cooperation with other Federal, State and local agencies, private organizations and individuals.
The APHIS WS program uses an Integrated Wildlife Damage Management (IWDM) approach
(sometimes referred to as IPM or “Integrated Pest Management”) in which a series of methods
may be used or recommended to reduce wildlife damage. These methods include the alteration of
cultural practices, habitats, and behavioral modifications to prevent damage. However,
controlling wildlife damage may require that the offending animal(s) are killed or that the
populations of the offending species be reduced.
Plan of Action
At the request of the Oakland County Parks, Wildlife Services will remove white-tailed deer
under permits issued by the Michigan Department of Natural Resources. Wildlife Services will
utilize suppressed firearms from vehicles, ground blinds, elevated stands, and baiting. Wildlife
Services will perform field dressing and transport carcasses to local processor for donation to
charity. At the completion of this project, Okland County Parks may consult with Wildlife
Services and the Michigan Department of Natural Resources to determine if further control visits
are necessary.
For Internal Use: ROWE-monthly or quarterly (billable)
FINANCIAL PLAN
Cost Element Full Cost
Personnel Compensation $13,414
Travel
Vehicles $625
Other Services
Supplies and Materials $1,000
Equipment $500
Subtotal (Direct Charges) $15,539
Pooled Job Costs 11.00% $1,709
Indirect Costs 16.15% $2,509
Aviation Flat Rate Collection
Agreement Total $19,757
The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed: $19,757
Cooperator Financial Point of Contact: APHIS-WS State Financial Point of Contact:
Jenifer Adcock, Fiscal Services Supervisor Lloyd NELSON Peymbroeck, Budget Analyst
(248) 420-1727 2803 Jolly Rd, Suite 100
adcockj@oakgov.com Okemos, MI 48864
(517) 318-3462
Lloyd.N.Peymbroeck@usda.gov
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: 3
Department: Natural Resources and Environmental Sustainability
From: Sarah Cook-Maylen, Chief – Natural Resources and Sustainability
Subject: Ducks Unlimited Wetland Conservation Funding Grant Agreement
INTRODUCTION AND HISTORY
OCP submitted a grant application to Ducks Unlimited for their Wetland Conservation Funding
Program in the amount of $425,000, with a $5,000 match, in August 2024. The grant request
includes funding for the purchase of 4 wetland properties, with one owner, adjacent to Pontiac
Oaks County Park that total approximately 20 aces. These properties will allow OCP to operate
the entirety of shoreline around Creger Lake. Creger Lake is located within the Clinton River
Watershed, and the wetlands around the lake serve important functions as both wildlife habitat
and for stormwater retention. The parcels are currently infested with invasive species, namely
narrow-leaf cattail, which has created a monoculture on the property. By adding these parcels,
OCP will be able to effectively maintain the lake and its shoreline wetlands in their entirety. This
will enhance habitat value and promote native biodiversity within the system.
Ducks Unlimited provided a grant opportunity for 4-8 projects as part of the “Wetland Conservation
Program in the watersheds of Saginaw Bay and Lake Erie that will enhance, restore, or conserve
wetlands to benefit water quality and wildlife and aquatic habitat, and to support and enhance
Great Lakes tourism and related economic sectors that have been adversely impacted by the
COVID-19 pandemic. The Wetland Conservation Program is being managed by Ducks Unlimited
on behalf of the Michigan Department of Natural Resources, Wildlife Division (DNR) in
cooperation with the Michigan Department of Environment, Great Lakes and Energy (EGLE); and
Michigan Department of Agriculture and Rural Development (MDARD).”
Pending grant approval and BOC authorization of staff to negotiate acquisition of the property,
OCP will engage the landowner in discussions for purchase and bring a recommendation for
purchase back to OCPRC.
STAFF RECOMMENDATION
Staff recommends a motion to approve and forward to the Board of Commissioners the Ducks
Unlimited grant agreement for $425,000.
MOTION
Move to approve and forward to the Board of Commissioners the Ducks Unlimited grant
agreement for $425,000.
RETURN TO AGENDA
Page 1 of 5
DUCKS UNLIMITED, INC. PARTNER ORGANIZATION
American Rescue Plan Act
Sub-Award Agreement
Wetlands Conservation Program Funded by ARPA
US-XX-XX-X
This Agreement is effective this day of , , between Ducks Unlimited, Inc.
(hereinafter "DU") and the Partner Organization or Agency (hereinafter "Partner") to facilitate completion of
the Wetlands Conservation Program Funded by ARPA (hereinafter “Project”).
WHEREAS, the Michigan Department of Natural Resources (the “Department”) has
authority to issue grants for the development of public outdoor recreation facilities under
sections 602 and 603 of section 9901 of the Social Security Act of Public Law No. 117-2, known
as the American Rescue Plan Act of 2021 (ARPA), signed into law on March 11, 2021, as the
Coronavirus State and Local Fiscal Recovery Funds (SLFRF).
WHEREAS, Governor Gretchen Whitmer signed a supplemental appropriations bill (Public Act 5 of 2023)
securing $10 million of American Rescue Plan Act funding for wetland restoration, enhancement, and
acquisition to aid in the reduction of phosphorous, nitrogen, and sediment entering Lake Erie and Saginaw
Bay. This supplemental funding will improve the water quality of Lake Erie and Saginaw Bay to support
communities and Great Lakes tourism and related economic sectors that have been adversely impacted by
the COVID-19 pandemic.
WHEREAS, Michigan DNR developed the Wetlands Conservation Program to guide expenditure for a
portion these funds, and selected Ducks Unlimited through a competitive process to manage the program as a
fiduciary agent (Grant Agreement titled “ARPA Lake Erie and Saginaw Bay Watersheds Wetland
Conservation Program,” hereafter referred to as Project Proposal and included as Exhibit A). Ducks Unlimited
is a non-profit company that has preserved, enhanced, or restored 16 million acres of wetlands in North
America since 1937.
WHEREAS, DU intends to serve as the ARPA grant (hereinafter “Grant”) if and when such Grant is issued
by the Michigan Department of Natural Resources (MDNR) and accepted by DU.
WHEREAS, the Partner intends to be a sub-recipient of ARPA grant funds and/or a match provider.
WHEREAS, DU and the Partner intend to cooperate to complete the Project by the acquisition of certain real
property interest(s) and/or development(s) as described in Exhibit B of this Agreement (hereinafter “Project
Elements”).
NOW, THEREFORE, in consideration of the above premises and other terms and conditions listed herein,
DU and the Partner agree to undertake the Project as follows:
I. SCOPE OF WORK - The Project will be conducted in accord with the Project Proposal and the Terms
and Conditions of the ARPA grant (hereinafter “Terms and Conditions”) as detailed in Exhibit C to this
Agreement.
Page 2 of 5
II. SCOPE OF THE AGREEMENT - This Agreement will be in force for the Grant Project period plus
20 years or, if Project Elements include acquisition of real property interests, in perpetuity from the above-
mentioned effective date unless limited by easements, leases or other legal instruments of shorter duration
as may be specified in the Terms and Conditions or approved by the DU Project Officer.
A. DU agrees:
1. Subject to the execution of the Grant, to receive and administer Grant funds in accordance with the
Project Proposal.
2. To reimburse the Partner for allowable costs, as defined by the Terms and Conditions, incurred by the
Partner to complete the Project Elements in the amount(s) described in Exhibit B.
3. Donate such cash, goods, and/or services to the Partner to complete the Project Elements in the amount(s)
detailed in Exhibit B.
B. PARTNER agrees:
1. To accept cash, goods, and/or services from DU and other Project partners to complete Project Elements
as described in Exhibit B.
2. To provide matching contributions as detailed in said Partner’s funding commitment letter included in
the Project Proposal and described in Exhibit B.
3. That it accepts and will comply, as a subrecipient and/or a match provider and on DU’s behalf and for
DU’s benefit, with the provisions of the Terms and Conditions.
4. To be responsible for all costs incurred by the Partner in excess of the value of Grant funds, DU funds or
DU in-kind services, if any, that may be associated with the Project.
5. To provide all reasonable and necessary services to ensure the timely completion of the Project within the
Grant’s project period.
6. To provide information and materials in a timely manner as requested by DU that are necessary to meet
DU’s obligations under the Grant.
7. To obtain, at the Partner's expense, all required permits, agreements, leases, approvals and access rights
necessary for the development of the Project and provide to DU, its officers, employees, agents and the
like all reasonable assistance and cooperation necessary for the implementation of this Agreement.
8. That all pre-agreement costs, as defined by the Terms and Conditions, incurred by the Partner are
incurred at the Partner’s risk. Such costs are allowable only to the extent that they would have been
allowable if incurred after the date that the MDNR signs the Grant and during the Grant’s project period.
9. Perform Site management and maintenance activities identified within the Project for the duration of
this Agreement. Further, Partner shall be responsible for all costs associated with operation and
maintenance of the Site.
Page 3 of 5
10. DU will retain a right of entry to the Site for purposes of educational or informational tours and periodic
review of Site management and maintenance. Visitation to the Site by DU will not infringe or conflict
with Partner’s use or enjoyment of the Site.
11. To immediately reimburse DU for any repayment or reimbursement DU must make to the MDNR
under the Grant that is caused by or results from the Partner’s failure to comply with the terms and
conditions of this Agreement.
12. In accordance with II.B.3. above, reimburse the MDNR or be bound to the alternative for redress chosen
by the MDNR if any habitat restored, enhanced, created, or acquired by or for the Partner is managed,
conveyed, or administered in a manner inconsistent with Terms and Conditions and/or the Project
purpose. Further, under these circumstances, the Partner will reimburse DU for costs incurred by DU
to restore, enhance, create, or acquire any habitat that is managed, conveyed, or administered in a
manner inconsistent with Project purposes.
13. To permit DU, MDNR and their designees to conduct site inspections of the Project.
14. To permit DU, MDNR and their designees to have access to the Partner’s records and financial
statements as necessary for DU to meet the requirements of SLFRF CFDA 21.027
15. Partner will provide DU with the following written information on a quarterly schedule based upon the
MDNR signature date of the Grant Agreement:
A) Progress report
B) Financial status report
C. DU and PARTNER mutually agree:
1. That this Agreement and its obligations are contingent upon DU’s receipt, acceptance and execution of
a Grant, the terms and conditions of which are acceptable to DU, that will fund this Project. If DU
should not receive or accept the Grant or if this Project is excluded from the Grant, this Agreement
shall be rescinded as of its effective date and neither party shall have any obligations to the other under
this Agreement. We allow change orders and contract contingencies. Such increased costs are not
considered new obligations but are instead attributable to a preexisting obligation to accommodate the
change or contingency.
2. That the Project will be completed in accordance with the Project Proposal as further detailed in Exhibit
B, including any mutually agreed modifications.
3. To acknowledge the contribution of each party in oral or written communications related to the Project.
Partner and/or DU may provide mutually acceptable Project signs and may erect and reasonably
maintain these signs at a convenient viewing location in close proximity to the Project.
4. DU appoints Individual’s Name as its Project Officer.
Partner appoints Individual’s Name as its Project Officer.
The parties may change their respective Project Officer at any time by providing written notification to
the other party identifying the name of their new Project Officer. Correspondence pertaining to this
Agreement shall be sent to the following addresses:
Page 4 of 5
DU - Address
Address
Address
Phone
Partner - Address
Address
Address
Phone
5. To cooperate in recognizing outside contributors who might provide significant funding to help
underwrite costs of the Project or who otherwise are mutually deemed to deserve special recognition. The
principal costs of such recognition shall be borne by the party initiating the recognition.
6. To freely exchange Project information and to periodically review, study and consider modifications to
the Project pursuant to the terms of this Agreement
7. That if this Agreement is executed prior to DU receiving the Notice of Grant Award from the MDNR,
and such subsequent Notice of Grant Award contain provisions which require the amendment or
modification of the Terms and Conditions currently attached as Exhibit C to this Agreement, that such
amended or modified Terms and Conditions shall be substituted and upon written acknowledgement by
the Partner and become part of the Agreement.
8. In the event the parties hereto are unable to agree regarding their obligations under this Agreement, they
shall select a mutually acceptable third party whose decision shall be binding.
9. That DU or MDNR will bear no responsibility or liability with respect to any claims or suits by third
persons for damages incurred or suffered resulting from, or caused by, the Partner, any subcontractor, or
their respective employees, agents, servants and assigns activities under this Agreement. The Partner
agrees that it will indemnify, defend and save DU and MDNR harmless from and against all losses and
all claims, demands payments, suits, actions, recoveries, judgments, costs and expenses of every nature
and description brought or recovered against DU or MDNR or expended by DU or MDNR, including the
payment of attorneys’ fees arising from the performance by the Partner, any subcontractors, and/or their
respective employees, agents, servants and assigns of the Partner’s obligations under this Agreement.
10. That neither party hereto shall be considered in default in the performance of its obligations hereunder to
the extent that performance of such obligations is delayed, hindered, or prevented by force majeure. Force
majeure shall be any cause beyond the control of any one or both of the parties hereto which they could
not reasonably have foreseen and guarded against. Force majeure includes, but is not limited to, acts of
God, strikes, lockouts, fires, riots, incendiarism, interference by civil or military authorities, compliance
with regulations or orders of any government authority, and acts of war (declared or undeclared), provided
such cause could not have been reasonably foreseen and guarded against by the parties hereto.
III. EXECUTION AND MODIFICATION OF AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first
written above. Further, only the mutual prior written agreement of both parties may modify this Agreement.
DUCKS UNLIMITED, INC. PARTNER ORGANIZATION
Page 5 of 5
BY:___________________________________ BY:____________________________________
James A. Rader – Director of Operations
DATE: _____________________________ DATE:________________________________
EXHIBIT A. – “Project Proposal”
to
American Rescue Plan Act
Sub-Award Agreement
Wetlands Conservation Program Funded by ARPA
US-XX-XX-X
EXHIBIT B. – “Project Elements”
to
American Rescue Plan Act
Sub-Award Agreement
Wetlands Conservation Program Funded by ARPA
US-XX-XX-X
A. DU agrees to:
B. The Partner agrees to:
C. DU and Partner mutually agree:
EXHIBIT B (continued)
Project Description
Project:
Location:
Contact Person:
Project Description:
Estimated Cost: $
Funding: $XXX,XXX in – ARPA Grant Funds
$
Permitting Required:
Project Timeline:
EXHIBIT C. – “Terms and Conditions”
American Rescue Plan Act
Sub-Award Agreement
Wetlands Conservation Program Funded by ARPA
US-XX-XX-X
CFR 200.331 – 200.333 Subrecipient Pass-through Monitoring and Management Requirements
A. GRANTEE shall ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following
information at the time of the subaward and if any of these data elements change, include the changes in subsequent
subaward modification. When some of this information is not available, the pass-through entity must provide the best
information available to describe the Federal award and subaward. Required information includes:
1. Federal award identification.
a. Subrecipient name (must match the name associated with its Unique Entity Identifier)
b. Subrecipient's Unique Entity Identifier (UEI)
c. Federal Award Identification Number (FAIN)
d. Federal Award Date (see the definition of Federal award date in § 200.1 of this part) of award to the
recipient by the Federal agency
e. Subaward Period of Performance Start and End Date
f. Subaward Budget Period Start and End Date
g. Amount of Federal Funds Obligated by this action by the pass -through entity to the subrecipient
h. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the
current financial obligation
i. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity
j. Federal award project description, as required to be responsive to the Federal Funding Accountability and
Transparency Act (FFATA)
k. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of
the Pass-through entity
l. Assistance Listings number and Title; the pass-through entity must identify the dollar amount made
available under each Federal award and the Assistance Listings Number at time of disbursement
m. Identification of whether the award is R&D (not allowed for these funds); and
n. Indirect cost rate for the Federal award (including if the de minimis rate is charged) per § 200.414
2. All requirements imposed by the pass-through entity on the subrecipient so that the Federal award is used in
accordance with Federal statutes, regulations and the terms and conditions of the Federal award.
3. A requirement that the subrecipient submit the legal descriptions of the subrecipient project areas, boundary maps of
the project areas, required Key Performance Indicator (KPI) metrics, and the grant application with identifier to
MiGrants, or similar system agreed upon by GRANTEE and DEPARTMENT, in the following manner: (i) the
project area will be defined, initially, by a general overview boundary map shared by the subrecipient on or prior to
the award to the subrecipient being executed by the GRANTEE; and (ii) the project are will be defined,
subsequently and finally, by an updated boundary map and specific legal description submitted by the subrecipient
on or prior to October 31, 2026. The words "project area" shall mean the land and area described in the uploaded
legal description and boundary map already referenced as being a part of the project file.
4. Any additional requirements that the pass-through entity imposes on the subrecipient in order for the passthrough
entity to meet its own responsibility to the Federal awarding agency including identification of any required
financial and performance reports. Follows all Compliance and Reporting Guidance. Including reporting and
allowable costs (https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf).
5. (i) An approved federally recognized indirect cost rate negotiated between the subrecipient and the Federal
Government. If no approved rate exists, the pass-through entity must determine the appropriate rate in collaboration
with the subrecipient, which is either:
a. The negotiated indirect cost rate between the pass-through entity and the subrecipient; which can be
based on a prior negotiated rate between a different PTE and the same subrecipient. If basing the rate on
a previously negotiated rate, the pass-through entity is not required to collect information justifying this
rate, but may elect to do so;
b. The de minimis indirect cost rate.
(ii) The pass-through entity must not require use of a de minimis indirect cost rate if the subrecipient has a
Federally approved rate. Subrecipients can elect to use the cost allocation method to account for indirect costs
in accordance with § 200.405(d).
6. A requirement that the subrecipient permit the pass-through entity and auditors to have access to the
subrecipient's records and financial statements as necessary for the pass-through entity to meet the
requirements of this part; and
7. Appropriate terms and conditions concerning closeout of the subaward.
B. GRANTEE shall evaluate each subrecipient's risk of noncompliance with Federal statutes, regulations, and the
terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring
described in paragraphs (d) and (e) of this section, which may include consideration of such factors as:
1. The subrecipient's prior experience with the same or similar subawards;
2. The results of previous audits including whether or not the subrecipient receives a Single Audit in
accordance with Subpart F of this part, and the extent to which the same or similar subaward has been
audited as a major program
3. Whether the subrecipient has new personnel or new or substantially changed systems; and
4. The extent and results of Federal awarding agency monitoring (e.g., if the subrecipient also receives
Federal awards directly from a Federal awarding agency).
C. GRANTEE shall consider imposing specific subaward conditions upon a subrecipient if appropriate as described
in § 200.208.
D. GRANTEE shall monitor the activities of the subrecipient as necessary to ensure that the subaward is used for
authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the
subaward; and that subaward performance goals are achieved. Pass-through entity monitoring of the subrecipient
must include:
1. Reviewing financial and performance reports required by the pass-through entity.
2. Following-up and ensuring that the subrecipient takes timely and appropriate action on all deficiencies
pertaining to the Federal award provided to the subrecipient from the pass-through entity detected through
audits, on-site reviews, and written confirmation from the subrecipient, highlighting the status of actions
planned or taken to address Single Audit findings related to the particular subaward.
3. Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by § 200.521.
4. The pass-through entity is responsible for resolving audit findings specifically related to the subaward and
not responsible for resolving crosscutting findings. If a subrecipient has a current Single Audit report
posted in the Federal Audit Clearinghouse and has not otherwise been excluded from receipt of Federal
funding (e.g., has been debarred or suspended), the pass-through entity may rely on the subrecipient's
cognizant audit agency or cognizant oversight agency to perform audit follow-up and make management
decisions related to crosscutting findings in accordance with section § 200.513(a)(3)(vii). Such reliance
does not eliminate the responsibility of the pass-through entity to issue subawards that conform to agency
and award-specific requirements, to manage risk through ongoing subaward monitoring, and to monitor
the status of the findings that are specifically related to the subaward.
E. Depending upon the pass-through entity’s assessment of risk posed by the subrecipient (as described in paragraph
(b) of this section), the following monitoring tools may be useful for the pass-through entity to ensure proper
accountability and compliance with program requirements and achievement of performance goals:
1. Providing subrecipients with training and technical assistance on program-related matters; and
2. Performing on-site reviews of the subrecipient's program operations;
3. Arranging for agreed-upon-procedures engagements as described in § 200.425.
F. GRANTEE shall verify that every subrecipient is audited as required in 2 CFR Part 200, Subpart F when it is
expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the
threshold set forth in § 200.501 ($750,000).
G. GRANTEE shall consider whether the results of the subrecipient's audits, on-site reviews, or other monitoring
indicate conditions that necessitate adjustments to the pass-through entity's own records.
H. GRANTEE shall consider taking enforcement action against noncompliant subrecipients as described in §
200.339 of this part and in program regulations.
I. Fixed amount subawards, with prior written approval from the Federal awarding agency, a pass-through entity
may provide subawards based on fixed amounts up to the Simplified Acquisition Threshold, provided that the
subawards meet the requirements for fixed amount awards in §200.201 Use of grant agreements (including fixed
amount awards), cooperative agreements, and contracts.
J. Each subrecipient of GRANTEE will complete the engineering, acquisition, and/or restoration construction of the
project wetland to the satisfaction of the DEPARTMENT including but not limited to the following:
1. Competitively bid, following 16.c.v, and then retain the services of a professional architect, landscape
architect, or engineer, registered in the State of Michigan to serve as the GRANTEE'S Prime Professional.
The Prime Professional shall prepare the plans, specifications and bid documents for the project and
oversee project construction.
2. Within 180 days of execution of this Agreement, and before soliciting bids or quotes or incurring costs
other than costs associated with the development of plans, specifications, or bid documents, provide the
DEPARTMENT with plans, specifications, and bid documents for the project facilities, sealed by the
GRANTEE'S Prime Professional.
3. Upon DEPARTMENT approval of plans, specifications and bid documents, openly advertise and seek
written bids for contracts for purchases or services with a value equal to or greater than $50,000 and
accept the lowest qualified bid as determined by the GRANTEE'S Prime Professional.
4. Upon DEPARTMENT approval of plans, specifications and bid documents, solicit three (3) written
quotes for contracts for purchases or services between $5,000 and $50,000 and accept the lowest qualified
bid as determined by the GRANTEE'S Prime Professional.
5. Maintain detailed written records of the contracting processes used and submit these records to the
DEPARTMENT upon request.
6. Complete construction to all applicable local, state and federal codes, as amended; including but not
limited to the federal Americans with Disabilities Act (ADA) of 2010, as amended; the Persons with
Disabilities Civil Rights Act, Act 220 of 1976, as amended; the Utilization of Public Facilities by
Physically Limited Act, P.A. 1 of 1966, as amended; the Elliott-Larsen Civil Rights Act, Act 453 of 1976,
as amended.
7. Comply with legal requirements relating to nondiscrimination and nondiscriminatory use of Federal
funds. Those requirements include ensuring that entities receiving Federal financial assistance from the
Treasury do not deny benefits or services, or otherwise discriminate on the basis of race, color, national
origin (including limited English proficiency), disability, age, or sex (including sexual orientation and
gender identity), in accordance with the following authorities: Title VI of the Civil Rights Act of 1964
(Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations,
31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as
amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title
IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age
Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department
implementing regulations at 31 CFR part 23. In order to carry out its enforcement responsibilities under
Title VI of the Civil Rights Act, Treasury will collect and review information from recipients to ascertain
their compliance with the applicable requirements before and after providing financial assistance.
Treasury's implementing regulations, 31 CFR part 22, and the Department of Justice (DOJ) regulations,
Coordination of Non-discrimination in Federally Assisted Programs, 28 CFR part 42, provide for the
collection of data and information from recipients (see 28 CFR 42.406). Treasury may request that
recipients submit data for post-award compliance reviews, including information such as a narrative
describing their Title VI compliance status.
8. Correct any deficiencies discovered at the final inspection within 90 days of written notification by the
DEPARTMENT. These corrections shall be made at the GRANTEE'S expense and are eligible for
reimbursement at the discretion of the DEPARTMENT and only to the degree that the GRANTEE'S prior
expenditures made toward completion of the project are less than the grant amount allowed under this
Agreement.
9. Comply with Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must
include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the
statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the
prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. The non-Federal entity must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.
The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non-Federal entity must report all suspected or reported violations to the Federal
awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-
Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3,
"Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by
Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be
prohibited from inducing, by any means, any person employed in the construction, ompletion, or repair
of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-
Federal entity must report all suspected or reported violations to the federal awarding agency.
10. Comply with Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,
each contractor must be required to compute the wages of every mechanic and laborer on the basis of a
standard work week of 40 hours. Work in excess of the standard work week is permissible provided that
the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to
construction work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
K. Each subrecipient of GRANTEE will monitor and maintain the project function for a minimum of twenty-years,
to regulate the use thereof to the satisfaction of the DEPARTMENT, and to appropriate such monies and/or
provide such services as shall be necessary to provide such adequate maintenance.
L. Each subrecipient of GRANTEE will adopt ordinances and/or resolutions, as necessary, to effectuate the
provisions of this Agreement; certify copies of all ordinances and/or resolutions adopted for these purposes shall
be forwarded to the DEPARTMENT before the effective date thereof.
M. Each subrecipient of GRANTEE will maintain the premises in such condition as to comply with all federal, state,
and local laws which may be applicable and to make any and all payments required for all taxes, fees, or
assessments legally imposed against the project area.
N. Any subaward by GRANTEE will provide that in the event that any subrecipient fails to abide by any provisions
of this Appendix A or any provision contained in a grant award from GRANTEE to the subrecipient, including
but not limited to the failure to provide timely and complete reports and audits, that GRANTEE may, but is not
required to, assign its enforcement rights under the subaward to the DEPARTMENT. The DEPARTMENT agrees
that upon assignment of such enforcement rights against a subrecipient to the DEPARTMENT from the
GRANTEE that the GRANTEE will be relieved of any duties and reporting responsibilities to the
DEPARTMENT for that portion of the GRANT provided to the subrecipient and that the DEPARTMENT will
seek any further compliance directly against the subrecipient.
O. During the project period, the subrecipient shall obtain prior written authorization from the GRANTEE before
adding, deleting, or making a significant change to any eligible uses of subaward funding provided. Further, a
subrecipient must obtain the approval of the DEPARTMENT, said approval in the sole discretion of the
DEPARTMENT, for any change in an approved project.
P. All project facilities constructed or purchased by a subrecipient shall be placed and used at the project area
and solely for the purposes specified in the subrecipient application and grant agreement.
Q. Where projects are located that are open to the public, no individual shall be denied ingress or egress thereto
or the use thereof because of religion, race, color, national origin, age, sex, sexual orientation, height, weight,
marital status, partisan considerations, or a disability or genetic information.
R. The subrecipient shall not allow any encumbrance, lien, security interest, mortgage, or any evidence of
indebtedness to attach to or be perfected against the project area or project facilities within the twenty-year
useful life period.
S. None of the project area nor any of the project facilities constructed by a subrecipient using subaward funds
shall be wholly or partially conveyed during the twenty-year useful life period, either in fee or otherwise or
leased for a term of years or for any other period, nor shall there be any whole or partial transfer of the lease
title, ownership, or right of maintenance or control by the subrecipient except with the written approval and
consent of the DEPARTMENT.
T. The assistance provided to a subrecipient as a result of a subaward is intended to have a lasting effect on
water quality, wildlife habitat, and outdoor recreation within the Lake Erie and Saginaw Bay watersheds
beyond the financial contribution alone and commits the project area within the twenty-year useful life period to
increasing extent and function of wetlands, therefore:
1. The subrecipient agrees that the project area or any portion thereof will not be converted to a use
beyond those specified in agreement between GRANTEE and subrecipients without prior written
approval by the DEPARTMENT and, as necessary, implementation of mitigation approved by the
DEPARTMENT, including, but not limited to, replacement with land of equal of greater usefulness for
purposes of Wetland Conservation Program (hereafter, WCP) and market value.
2. Approval of a conversion shall be at the sole discretion of the DEPARTMENT.
3. Before completion of the project, the subrecipient and the DEPARTMENT may mutually agree to alter
the project area through an amendment to this Agreement to provide the most satisfactory project
related to the WCP.
U. Should title to the project area or any portion thereof be acquired from the subrecipient by any other entity
through exercise of the power of eminent domain within the twenty-year useful life period, the subrecipient
agrees that the proceeds awarded to the subrecipient shall be used to replace the lands and project facilities
affected with lands and project facilities of at least equal or greater market value, and of equal or greater
usefulness in accordance with intent and geographic limitation of WCP.. The DEPARTMENT shall approve such
replacement only upon such conditions as it deems necessary to assure the substitution by subrecipient satisfies
above criteria. Such replacement shall be subject to all the provisions of this Agreement.
V. The subrecipient acknowledges that:
1. The subrecipient has examined project areas which are open to public use and that it has found the
area to be safe for public use or that action will be taken by the subrecipient as part of the project to
assure safe use of the area by the public, and
2. The subrecipient is solely responsible for development, operation, and maintenance of the project area
and project facilities, and that responsibility for actions taken to develop, operate, or maintain the
property is solely that of the subrecipient, and
3. The DEPARTMENT'S involvement in the premises is limited solely to the monitoring of the subaward to
assist the subrecipient in developing the project site.
W. The subrecipient will assure the DEPARTMENT that the proposed State-assisted action will not have a negative
effect on the environment and, therefore, an Environmental Impact Statement is not required.
X. The subrecipient will be required to acknowledge that the subaward does not require the State of Michigan or
the federal government to issue any permit required by law to construct the wetland project that is the subject of
this Agreement. Such permits include, but are not limited to, permits to fill or otherwise occupy a floodplain, and
permits required under Parts 301, 303, 315, 323, and 325 of the Natural Resources and Environmental
Protection Act, Act 451 of the Public Acts of 1994, as amended. It is the sole responsibility of the subrecipient to
determine what permits are required for the project, secure the needed permits, and remain in compliance with
such permits.
Y. Before the DEPARTMENT will approve plans, specifications, or bid documents; or give approval to the
subrecipient to advertise, seek quotes, or incur costs for this project, the subrecipient must provide
documentation to the DEPARTMENT that indicates either:
1. It is reasonable for the GRANTEE to conclude that no portion of the project area is a facility as defined
in Part 201 of the Michigan Natural Resources and Environmental Protection Act, Act 451 of the Public
Acts of 1994, as amended; or
2. If any portion of the project area is a facility, documentation that Department of Environment, Great
Lakes and Energy-approved response actions have been or will be taken to make the site safe for its
intended use within the project period prior to public use of the property, and that implementation and
long-term maintenance of response actions will not hinder public use and/or the resource protection
values of the project area.
Z. If the DEPARTMENT determines that, based on contamination, the project area will not be made safe for the
planned use within the project period, or another date established by the DEPARTMENT in writing, or if the
DEPARTMENT determines that the presence of contamination will reduce the overall usefulness of the property
for purposes of WCP, the grant may be cancelled by the GRANTEE or the DEPARTMENT with no
reimbursement made to the subrecipient.
AA. The subrecipient shall acquire and maintain, or cause to be acquired or maintained, insurance which will protect
the subrecipient from claims which may arise out of or result from the subrecipient's operations under the
subaward, whether performed by the subrecipient, a subcontractor or anyone directly or indirectly employed by
the subrecipient, or anyone for whose acts any of them may be liable. Such insurance shall be with companies
authorized to do business in the State of Michigan in such amounts and against such risks as are ordinarily
carried by similar entities, including but not limited to public liability insurance, worker's compensation insurance
or a program of self-insurance complying with the requirements of Michigan law. The subrecipient shall provide
evidence of such insurance to the GRANTEE and DEPARTMENT at the request of either.
BB. Nothing in the subaward shall be construed to impose any obligation upon the GRANTEE or the DEPARTMENT
to operate, maintain, or provide funding for the operation and/or maintenance for the project area.
CC. The subrecipient will represent that it will defend any suit brought against either GRANTEE or the
DEPARTMENT which involves title, ownership, or specific rights, including appurtenant riparian rights, of any
lands connected with or affected by this project.
DD. The subrecipient is responsible for the use and occupancy of the premises, the project area and the facilities
thereon. The subrecipient is responsible for the safety of all individuals who are invitees or licensees of the
premises. The subrecipient will defend all claims resulting from the use and occupancy of the premises, the
project area and the facilities thereon. The GRANTEE and the DEPARTMENT are not responsible for the use
and occupancy of the premises, the project area and the facilities thereon.
EE. Failure by the subrecipient to comply any of the provisions of the subaward shall constitute a material breach of
the subaward and the GRANTEE may seek enforcement against the subrecipient or DEPARTMENT will seek
enforcement against the subrecipient if GRANTEE assigns its rights against the subrecipient to the
DEPARTMENT.
FF. The subrecipient of GRANTEE agrees that the benefit to be derived by the State of Michigan from the full
compliance by the subrecipient with the terms of this Agreement is the preservation, protection, and net increase in
functional wetlands and associated lands which provide water quality and associated benefits to the people of the
State and of the United States and such benefit exceeds to an immeasurable and unascertainable extent the
amount of money furnished by the State of Michigan by way of assistance under the terms of this Agreement. The
subrecipient of GRANTEE agrees that after final reimbursement has been made to the subrecipient, repayment to
the GRANTEE or DEPARTMENT of grant funds received would be inadequate compensation to the State for any
breach of this Agreement. The subrecipient of GRANTEE further agrees therefore, that the appropriate remedy in
the event of a breach by the subrecipient of GRANTEE of this Agreement after final reimbursement has been
made may be the specific performance of this Agreement.
GG. The subrecipient of GRANTEE shall return all grant money if the project is not constructed or completed
in accordance with this Agreement.
HH. The subrecipient of GRANTEE will take reasonable measures to safeguard protected personally identifiable
information and other information the US Department of Treasury or State of Michigan designates as sensitive or
the recipient considers sensitive consistent with applicable Federal, State, local, and tribal laws regarding privacy
and responsibility over confidentiality in accordance with the Uniform Guidance (including but not limited to,
sections §200.303 and §200.338) and the Privacy Act of 1974 (5 U.S.C. § 552a).
II. Any publications produced with funds from this award must display the following language: “This project [is
being] [was] supported, in whole or in part, by federal award number SLFRP0127 awarded to The State of
Michigan by the U.S. Department of the Treasury.”
JJ. The Grantee will comply with federal regulation 2 CFR 180 and certifies to the best of its knowledge and belief
that it, its employees, and its subcontractors:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any federal department or contractor ;
2. Have not within a five-year period preceding this Agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) or private transaction or contract
under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion,
receiving stolen property, making false claims, or obstruction of justice;
3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state
or local) with commission of any of the offenses enumerated in section 2;
4. Have not within a five-year period preceding this Agreement had one or more public transactions
(federal, state, or local) terminated for cause or default; and
5. Have not committed an act of so serious or compelling a nature that it affects the Grantee’s present
responsibilities.
EXHIBIT C-1. – “FFATA Form”
American Rescue Plan Act
Sub-Award Agreement
Wetland Conservation Program
US-XX-XX-X
The Federal Funding Accountability and Transparency Act (FFATA) requires Ducks Unlimited to report the following
information:
1. Name of the entity receiving the subaward: _________________________________________
2. Address (include zip +4) of entity receiving the subaward and congressional district:
Contact person: _________________________ Phone: _________________Email: _________________
3. Location of project under the subaward, including city, state, congressional district, county, and zip+4:
4. Unique identifier of the entity receiving the award and the parent entity of the recipient, should the entity be owned by
another entity: UEI (12-digit Unique Entity ID) Parent: _____________
5a. Did your entity in the preceding fiscal year receive 80% or more of its annual gross revenues from U. S. federal
contracts, subcontracts, loans, grants, subgrants and/or cooperative agreements AND did your entity in the preceding
fiscal year receive $25,000,000 or more in annual gross revenues from U. S. federal contracts, subcontracts, loans,
grants, subgrants, and/or cooperative agreements? Yes or No – if Yes then proceed to b. If No then stop.
b. Does the public have access to information about the compensation of the executives in your entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal
Revenue Code of 1986? Yes or No
If answer to a is yes and b is no then provide the names and total compensation of the five most highly compensated
officers:
(1) ____________________________ $_________________________________
(2) ____________________________ $_________________________________
(3) ____________________________ $_________________________________
(4) ____________________________ $_________________________________
(5) ____________________________ $_________________________________
DU use only:
Amount of the award/contract $
DU Award Number:
Funding agency: Michigan Department of Natural Resources
Catalog of Federal Domestic Assistance number: CFR 200.331-200.333
AUDIT CERTIFICATION FORM
Organization Name:
Contact Name: Title:
Address:
City: State: Zip Code:
Phone: Fax: E-mail:
Please complete the appropriate section below, save, print, and return the completed and signed Audit Certification form and the
requested documentation to: Staff requesting this form should enter appropriate name, title, address, etc. information in this section
Please identify which applies to your organization.
I hereby certify that for the fiscal year ended (date):
1. The auditor’s report on financial data states that the audited information is fairly stated in all material respects; and
2. The administration of our federal projects has been audited in accordance with 2 CFR 200 Subpart F and there were no
material instances of noncompliance with federal laws and regulations or reportable conditions; and
3. There were no findings of noncompliance in the audit report that are specifically related to the subrecipient award(s); and
4. Management has addressed the resolution of previous-year findings from prior audit reports if related to the subrecipient
Auditor’s report filed on (date). The Data Collection Form (SF-SAC) has been electronically submitted to the FAC.
We have completed our 2 CFR Subpart F Audit for the fiscal year ended (date), and material
noncompliance issues and/or reportable conditions were noted. The Data Collection Form (SF-SAC) has been electronically
submitted to the FAC.
We have not completed our 2 CFR Subpart F Audit for the fiscal year ended (date). We expect the audit
to be completed by (date). Upon completion of the 2 CFR Subpart F Audit, we will provide either the
positive certifications outlined in the first option above and a copy of the report or a copy of the audit report and our response
as required in 2 CFR Subpart F, §200.512(c).
Our organization is not subject to the requirements of 2 CFR Subpart F Audit (complete both (a) and (b) below).
a. Our organization is not subject to the requirements of 2 CFR Subpart F Audit because we:
Did not receive $750,000 or more during the fiscal year.
Are a for-profit organization.
Are a non-U.S. based entity.
Are exempt for other reasons (explain:)
b. In lieu of a 2 CFR Subpart F Audit, we have enclosed:
An audited financial statement.
An independent auditor’s management letter.
A copy of our latest IRS tax return.
Other (explain):
I hereby represent and warrant that the information listed above is true and accurate.
Signature: ______________________________________________________________ Date:
(Officer/Director/President of Organization)
Form
Agreement No.
Subcontract No.
Subcontract Amount
Project Officer
EXHIBIT C-2.—“Audit Certification Form”
METHOD OF PAYMENT
Select Your Preferred Method of Payment:
☐ Check
☐ ACH
☐ Wire Transfer
Remit to Address for Check Payments:
Company Name:
Attention To:
Address 1:
Address 2:
City, State, Zip code:
Have you previously been paid by Ducks Unlimited via ACH or Wire Transfer?
☐ Yes
☐ No
If you answered Yes above, has your ACH or wiring information changed from previous payments?
☐ Yes
☐ No
Complete Ducks Unlimited’s EFT Authorization form if:
1. You would like to be set up to receive payment via ACH or Wire Transfer and have previously only
received check payments from Ducks Unlimited.
or
2. You wiring instructions have changed from previous ACH or Wire Transfers with Ducks Unlimited.
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: 4
Department: Natural Resources and Environmental Sustainability
From: Sarah Cook-Maylen, Chief – Natural Resources and Sustainability
Subject: Mobile Planetarium Purchase
INTRODUCTION AND HISTORY
Oakland County Parks has operated two mobile planetariums, traditionally called StarLabs,
across Oakland County for decades. Hundreds of classrooms and community programs engage
with these units each year and they’re a very popular offering from the nature centers to teach all
ages about the night sky.
Additionally, they are the only mobile planetariums in
Oakland County, making them more accessible for a
variety of user groups and communities. While these
two units have been well-utilized, they have reached
the end of their usable lifespan and are running on
outdated technology. The units rely on a specialty
lightbulb that is no longer produced, and staff only
have a handful left. To prevent an interruption in
service and to keep providing this quality program to
Oakland County residents, staff would like to
purchase two new modern mobile planetariums.
OCP staff worked with Oakland County purchasing to bid two new mobile planetarium units and
a new vendor was selected, Digitalis. Staff are requesting approval to purchase these units
utilizing the budgeted equity adjustment line item for the expenditure and a subsequent first
quarter budget amendment. These costs include the software, tablet to run the software,
projector, dome, and software support.
STAFF RECOMMENDATION
Staff recommends approval to purchase two new mobile planetarium units from Digitalis for an
amount not to exceed $93,690.
MOTION
Motion to approve the purchase two new mobile planetarium units from Digitalis for an amount
not to exceed $93,690
RETURN TO AGENDA
Oakland County Parks and Recreation Commission Agenda Item Memo
Agenda #: 5
Department: Planning
From: Donna Folland, Chief – Planning
Subject: FY2025 Michigan DNR ORV Trail Improvement Fund Grant Agreement
INTRODUCTION AND HISTORY
Oakland County Parks (OCP) has applied and been approved for a grant from the Michigan
Department of Natural Resources (MDNR) Off-Road Trail Improvement Program for $255,200.
The grant will fund electrical service upgrades to Holly Oaks ORV Park with no match
requirement. These service upgrades include 1,000-amp service, underground service lines, two
step-down transformers, connection to existing panels and site preparation for future DC EV fast
chargers.
The MDNR ORV Trail Improvement Program has funded upgrades to the Holly Oaks ORV Park
since FY2019. In FY2023, the program funded a new youth riding area and pavilion. The FY2024
grant to install restrooms at the park is still open.
ATTACHMENTS
1.FY2025 ORV Trail Improvement Program grant agreement (25-067)
STAFF RECOMMENDATION
Staff recommends approval of the grant agreement for the FY2025 Michigan Department of
Natural Resources Off-Road Vehicle Trail Improvement Program grant award of $255,200 for
Holly Oaks ORV Park electrical services upgrades and forwarding of the grant agreement to the
Oakland County Board of Commissioners for approval.
MOTION
Move to approve the grant agreement for the FY2025 Michigan Department of Natural Resources
Off-Road Vehicle Trail Improvement Program grant award of $255,200 for Holly Oaks ORV Park
electrical service upgrades and to forward to the Oakland County Board of Commissioners for
approval.
RETURN TO AGENDA
Michigan Department of Natural Resources – Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT #______________
By authority of Part 811 of the Natural Resources and Environmental Protection Act 1994 PA 451, as amended.
25-067
This Agreement is between Oakland County Parks and Recreation, Federal ID Number 38-6004876, of Oakland County
(hereinafter referred to as the SPONSOR), and the Department of Natural Resources, an agency of the state of Michigan
(hereinafter referred to as the DEPARTMENT). Part 811 of the Natural Resources and Environmental Protection Act
(1994 PA 451, as amended) authorizes the DEPARTMENT to distribute revenues in the form of grants to public agencies
and non-profit, incorporated clubs and organizations. Through the Off-road Vehicle (ORV) Trail Improvement Fund grant
program, the DEPARTMENT may issue grants for trail maintenance, restoration of ORV damaged areas on public land,
and for development of new ORV facilities.
TERMS OF THE AGREEMENT
1.The grant period begins on October 1, 2024 and ends on September 30, 2025. This Agreement is not valid until
it has been signed by both the SPONSOR and the DEPARTMENT.
2.The SPONSOR agrees to complete the scope of work listed in Attachment 1 within the grant period, or request
an extension at least 45 calendar days prior to the ending date of this agreement, as referenced in item 6 of
this agreement.
3.The DEPARTMENT agrees to provide funding to the SPONSOR for the scope of work listed in Attachment 1
not to exceed $255,200.00.
4.The DEPARTMENT will make payment to the SPONSOR in the form of advance payments, partial payments,
or reimbursements according to procedures outlined in the current Off-Road Vehicle (ORV) Trail Improvement
Fund Grant Handbook (IC3600).
5. Costs eligible for payment/reimbursement are limited to costs directly attributed to completing the scope of
work listed in Attachment 1.
6.Amendments to this agreement may be made, upon request from the SPONSOR, and at the discretion of the
DEPARTMENT. An amendment is required for a change in scope of work, change in the grant amount or any
other terms of the agreement. The SPONSOR must make such requests in writing and no later than 45 days
prior to September 30, 2025, or current Fiscal Year end. Amendments to this agreement are to be executed in
the same manner as this agreement.
7.The SPONSOR agrees to complete the scope of work listed in Attachment 1 in compliance with all local, state
and federal laws and regulations. The SPONSOR agrees to apply for and obtain all necessary permits prior to
implementation of the scope of work listed in Attachment 1. This Agreement shall not be construed to obligate
the DEPARTMENT or other agencies to issue any permits required for completion of the scope of work listed in
Attachment 1.
8. The agreement, together with the following materials constitutes the entire agreement between the SPONSOR
and the DEPARTMENT: The 2025 ORV Trail Improvement Fund Grant Program application; the REVISED
2025 Off-Road Vehicle (ORV) Trail Improvement Fund Grant Handbook IC3600; Off-Road Vehicle (ORV) Trail
and Route Maintenance Handbook IC1991; Michigan Motorized Trail Signing Handbook (IC3602).
9.This agreement shall be administered on behalf of the DEPARTMENT through Parks and Recreation Division
(PRD). All required forms and documents are to be provided to: Program Services Section, PRD, Michigan
Department of Natural Resources, PO Box 30257, Lansing, MI 48909-7757, or to the assigned PRD
Management Unit, as directed by the DEPARTMENT.
10.The SPONSOR's representative for this agreement is:
Name:Donna Folland
Address 2800 Watkins Lake Road
City/State/Zip Waterford MI 48328-
Phone:(248) 736-9087
Email:follandd@oakgov.com
Fax:
PR1990-4 (Rev. 06/14/2012)Page 1 of 3
11.This agreement may not be transferred to any other agency, group, or individual without prior written approval
from the DEPARTMENT.
12. The SPONSOR (excluding units of government) agrees to hold harmless, defend and indemnify the State of
Michigan, its departments, officers, employees and agents, from and against any and all claims, costs, losses,
suits, demands, actions, liabilities, damages, causes of action or judgments, including but not limited to, alleged
violations of environmental laws, that may in any manner be imposed on or incurred by the State of Michigan,
its departments, officers, employees and agents, for any bodily injury, loss of life, and/or damage to property
resulting from, arising out of, or in any way connected with SPONSOR’S terms of this Agreement.
13.Failure of the SPONSOR to comply with any of the provisions of this Agreement shall constitute a material breach
of this Agreement. Consequently, the DEPARTMENT may do any or all of the following, in addition to seeking other
remedies as allowed by law:
a) Terminate this agreement;
b) Withhold and/or cancel future payments to the SPONSOR under this agreement, or any other grants
administered by the DEPARTMENT until the violation is resolved to the satisfaction of the DEPARTMENT;
c) Withhold action on all pending and future grant applications submitted by the SPONSOR to the
DEPARTMENT under the ORV Trail Improvement Fund grant program;
d) Require specific performance of this agreement.
CERTIFICATION
The individuals signing on behalf of the parties to this agreement certify by their signatures that they have the
authority to do so and will ensure that the terms of this agreement are fulfilled.
SPONSOR
Authorized Name (Printed) Title (Printed)
Signature Date
DEPARTMENT
State Trails Coordinator
Authorized Name (Printed) Title (Printed)
Signature Date
PR1990-4 (Rev. 06/14/2012)Page 2 of 3
State of Michigan, Department of Natural Resources
Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
ATTACHMENT 1
25-067ORV Trail Improvement Fund Grant Number:
Oakland County Parks and Recreation
AmountScope of Work:Maintenance
$255,200 Electrical Service Upgrades -Service upgrades to Holly Oaks
ORV Park: 1000 amp serv ice, underground service lines, two
step-down transformers, connection to existing panels and
site preparation for future DC EV fast chargers
1
$255,200TOTAL:
PR1990-4 (Rev. 06/14/2012)Page 3 of 3
Oakland County Parks and Recreation Commission Memo
Agenda #: 6
Department: Administration
From: Chris Ward, Director
Subject: Waterford Oaks Wavepool Operations
INTRODUCTION AND HISTORY
The Waterford Oaks Waterpark served as a popular recreational destination for countless
Oakland County families over the nearly five decades since it was first opened in 1976. At its
peak, the Waterpark attracted nearly 79,000 guests annually for summer fun and relaxation.
Attendance this year was the lowest in the history of facility – 13,329 guests, despite record high
temperatures throughout the summer.
The steep decline in attendance at the Waterpark serves as an example of the consequences of
disinvestment and deterioration of capital assets. Oakland County Parks experienced significant
fiscal challenges throughout the decade of 2010-20 due to a combination of plummeting property
values from the 2009 financial crisis, the cost of a county employee retirement incentive and a
growing backlog of deferred maintenance projects at aging facilities. As a result, the Parks
Commission was forced to make the difficult decision to remove key features at the Waterford
Oaks Waterpark that were no longer safe. The removal of the mat slide in 2012 and the group raft
ride in 2019 had an immediate impact on sales and guest satisfaction levels. These issues were
compounded by the closure of the facility in 2020 due to Covid-19 mitigation rules and in 2021
due to pandemic related labor shortages.
Thanks to an incredible effort by our staff, we were able to re-open the Waterford Oaks Wavepool
in 2022. The results of the 2022, 2023, and 2024 seasons demonstrate that the removal of the
waterpark features have resulted in an attraction that has very limited appeal to the public. Sales
have dropped by more than 80% from peak levels. At the same time, operating costs have grown
substantially due to inflating wage and commodity prices. As a result, we know that continued
operation of the Waterford Oaks Wavepool will require an annual subsidy of $300,000-$400,000
a year, equaling $20 – 30 per ticket sold. It is difficult to draw any other conclusion than
maintaining the status quo is unsustainable.
The future of the facility and site has been the subject of a great deal of discussion and study for
many years. These deliberations have not been successful primarily because the costs
associated with any of the options are well beyond our financial means. In the interim, we have
continued to operate the facility in the hope that a solution will be found. The results of the last
three years indicate a wiser approach would be to cease operations while the Commission makes
a final decision on the future of the site.
RECOMMENDED MOTION
Move to direct staff to cease operations at the Waterford Oaks Wavepool until a final
determination is made regarding the future of the site.
RETURN TO AGENDA
Oakland County Parks and Recreation Commission Memo
Agenda #: 7
Department: Administration
From: Chris Ward, Director
Subject: Financial Framework for Millage Plan Implementation (FY2025)
INTRODUCTION AND HISTORY
The outcome of the 2024 Oakland County Parks millage proposal will likely be known when the
Commission meets on November 6th. As discussed at your last meeting, we have an opportunity
to take advantage of overall cost savings and make a significant, visible impact in our communities
by scaling up the budget for two ARPA project park locations to include future phases not funded
under the Healthy Communities Plan.
Per the direction the Commission provided at your October meeting, I have prepared a preliminary
financial plan for the use of increased revenues we will receive in 2025 if the millage proposal is
approved. The added 0.30 mill tax will generate approximately $24 million in property tax
revenues annually and will begin to be collected with the Winter Tax bills levied in December. The
following financial framework outlines a plan to convert the commitments made to the public
during the millage election to action:
SCALED-UP ARPA PROJECTS - $ 7 MILLION
As discussed at your last meeting, an opportunity exists to take advantage of cost savings and
reduced disruptions to park patrons by scaling up the ARPA projects planned for the McGillivray
Play Garden at Red Oaks (Ambassador Park) and Oak Park Woods at Shepherd Park ($6.5
million). In addition to these projects, allocating an overall contingency of $ 1 million for the
Healthy Communities projects underway at other locations will provide flexibility to adjust as
opportunities arise and ensure that these investments are as impactful as possible.
SPECIAL PARK IMPROVEMENT PROJECTS - $500,000
An additional $500,000 allocation to our FY 2025 Capital Improvement Plan for special park
improvement projects would provide an opportunity for staff to develop proposals to complete
small scale improvements at our parks that will demonstrate tangible results to the taxpayers and
improve the experience of our guests.
PROPERTY ACQUISITION - $5 MILLION
Reserving $5 million will provide the Commission with the opportunity to pursue several property
acquisition opportunities we have discussed in the past, including the OCC Highland Campus
area, Huron River recreational access sites, and properties adjacent to existing county park
locations. This $5M may or may not be spent in 2025 and could carry forward into future years.
PARTNERSHIP AGREEMENTS - $3.5 MILLION
RETURN TO AGENDA
We have announced preliminary plans to partner with the City of Rochester Hills to jointly develop
their Nowicki Park location and West Bloomfield Township to jointly develop their Pine Lake Park
location. Discussions are also ongoing with the City of Farmington Hills and the Americana
Foundation regarding Tollgate Farms in Novi. The $3.5 million assignment anticipates that
agreements may be finalized for several of these projects and an upfront 50% payment will be
needed to allow our partner agency to proceed. These are partnerships that would involve initial
investment by Oakland County Parks to enhance park access and recreational opportunities, but
would not be owned/operated by OCP.
OPERATING BUDGET IMPACTS - $3 MILLION
Expenditure and revenues in our operating budget will be impacted as we take steps to implement
the commitments outlined in our millage proposal plan.
Elimination of park entry fees will result in the reduction of approximately $750,000 in revenues
annually with a portion of these losses offset by reduced operating expenses related to fee
collection.
New and expanded roles included in our millage plan will require adjustments to our workforce to
ensure we have the knowledge and skills needed to succeed in these areas. Additional changes
will also be needed for increased capacity as we ramp up capital improvement spending and
pursue partnership opportunities. A conceptual staffing plan will be presented at your next
meeting.
Additional funding will also be needed for contractual services and consultants to develop the
plans and studies necessary to move our projects and plans forward.
FINANCIAL RESERVES - $5 MILLION
Per our fiscal policies, we must maintain a financial reserve balance equal or greater than 25% of
our operating budget expenditures. This amount will grow as we begin to expend the funds
generated from the millage and plan for more/larger capital improvement projects.
RECOMMENDED MOTION
Move to approve the Financial Framework for Millage Plan Implementation as outlined in the
memorandum and the expenditure of $6,350,633 to complete Phase I and II at Red Oaks -
McGillivray Play Garden ($3,390,465) and Oak Park Woods ($2,960,168) Healthy Communities
projects.
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OCPRC Meeting (Commission Room) - 2:00 p.m.OCPRC Budget Study Session - 2:00 p.m.
OCPRC Meeting (Off-site: Springfield Oaks) - 2:00 p.m.Executive Committee Meeting - 1:00 p.m.
OCPRC Meeting (Off-site: Red Oaks) - 1:00 p.m.County Holidays
MAY JUNE JULY AUGUST
SEPTEMBER OCTOBER NOVEMBER DECEMBER
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2025 Oakland County Parks & Recreation Commission Meeting Schedule
JANUARY FEBRUARY MARCH APRIL
10/29/2024
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RETURN TO AGENDA
Oakland County Parks and Recreation Commission Memo
Agenda #: 9
Department: Administration
From: Chris Ward, Director
Subject: Annual Vehicle Permits/Daily Park Entry Fees
INTRODUCTION AND HISTORY
The voters have overwhelmingly given their approval of our 2024 Millage Proposal. One
of the commitments made in our millage place and in the proposal ballot language was
to eliminate general park entry fees and the vehicle permit program.
Staff would like to implement this change immediately. We feel that this would be a great
way to thank the voters for their support and demonstrate our commitment to
accomplishing the goals outlined in our plan.
RECOMMENDED MOTION
Move to Authorize the Director to take the steps necessary to implement the elimination
of the Annual Vehicle Permit program and the collection of Daily Park Entry fees at all
county park locations and to revise the Park Access Permit Policy accordingly.
RETURN TO AGENDA
2800 Watkins Lake Road, Waterford, MI 48328
248-858-0906 OaklandCountyParks.com
Memo
To: Parks and Recreation Commission
From: Chris Ward
Date: November 1, 2024
Re: Director’s Report
Farmers Market
Several recent articles regarding the County Executive’s plans for the redevelopment of the former
Phoenix Center site in Pontiac have referenced a potential farmers market site. I have had a brief
conversation with Deputy County Executive Sean Carlson about this and have asked that we be included
in the discussions if their intention is to advocate for the relocation of the Oakland County Farmers Market
to this site.
Pontiac Camping Experience Pilot
On October 12th and 13th, staff members from Groveland Oaks Campgrounds were pleased to host 9 family groups
that had been identified and sponsored by the Rotary and Lions’ Clubs of Pontiac.
We had a total of 45 participants that ranged in age from 8 to “well-seasoned” adults, almost all of whom had never
been camping before.
Guests stayed in 4 yurts and 4 cabins with one volunteer (grill master) bringing his camper to help facilitate group
meals. The kids were pretty unanimous that the highlights of the weekend were fishing on Stewart Lake and driving
the pedal carts…but of course the s’mores were a close third.
Staff was pleased to host the new campers as part of our ongoing efforts to expand access to park resources. In
this case, staff was able to adjust the winterization schedule to accommodate an additional weekend of fun at a
minimal cost to park budgets, staffing allocations, and maintenance schedules.
Removal of the Addison Oaks Water Tower
A report from Donna Folland detailing the removal of the Addison Oaks Water Tower is attached.
RETURN TO AGENDA
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 1 of 8
Update: October 29, 2024
Project Budget......................................................................................................................................................................... 1
Project Description .................................................................................................................................................................. 1
Site Characteristics .................................................................................................................................................................. 2
Appendix A – Project Maps ..................................................................................................................................................... 3
Appendix B – Existing Conditions Photos ................................................................................................................................ 4
Appendix C – Plan (1928) ........................................................................................................................................................ 5
Appendix D – Historical Significance Evaluation ..................................................................................................................... 6
Project Budget
Project Description
Problem Statement
The Addison Water Tower was constructed in 1928 by the Chicago
Bridge & Iron Works Builders to provide water for fire suppression at
the Buhl Estate. The tower is a 50,000-gallon elevated tank
constructed of riveted steel is 84’ high.
The tower has been unused for many years, potentially after the
following projects were completed:
9/30/1998 ACC Well CIP: 15-1988 WELL Cost: $17,255.02
9/30/1999 ACC Fire & Hydrant System CIP: 15-1999 C.C. Cost
$41,972.26
According to the 2013 inspection report, the tower poses no
imminent danger of collapse and could be left in place with continued
structure inspections every 5 years. The condition of the primer and topcoat varies and provides fair to poor protection
from corrosion. In some places, the paint has failed, and rust is starting to accumulate.
Paint or other surface coatings that contain lead equal to or exceeding 5,000 parts per million (ppm) by weight are
considered lead-based paints. The tank surface coatings were tested for lead: interior paint at 7,600 ppm and the
exterior at 2,200 ppm.
ID Budget
Budget
Center
Fiscal
Year Available Budget
1661 MMP ADD FY2025 Water Tower Asset Future Determination 30,000$
Project Costs
Water Tower Demolition (Dixon Engineering)11,400$
10% project contingency 1,200$
12,600$
Approval Request
Update MMP budget to not to exceed amount of: 12,600$
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 2 of 8
Update: October 29, 2024
Project Scope
Document historical information about the water tower, remove it, and restore the site.
Follow historian recommendations – see attached Appendix D – Historical Significance Evaluation.
o “Based on the available options and the associated economic constraints, it appears that the removal of
the water tower is the only viable option despite its historical significance”. Carol Bacak-Egbo, Historian
Take photos of the structural elements of the tower during its removal
Salvage the name plate and the finial and perhaps other small unique pieces of the tower which
become evident on its removal
Integrate the history of the water tower with the existing narrative of the Buhl Estate
Place a sign at the site commemorating the tower and its history.”
Contract with qualified engineering firm to remove the water tower
o Lead-paint coated steel to be tested and disposed of appropriately by contractor
o Arrange with contractor to save the nameplate and possibly other specific artifacts from the demolition
process
o Use existing trail to access water tower – any needed vegetation clearing should be conducted in
consultation with Natural Resources (NR)
o Do work in November and December when Eastern Massasauga Rattlesnakes are dormant
Site restoration by NR
Alternatives
The 2013 inspection report identified 4 alternatives with estimated costs. Alternative 4 was selected due to lower cost
and because the water tower is not used and not expected to be in use again.
1. $2,500/5 years Leave tower in current condition with structural inspections every 5 years
2. $70,000-$90,000 Paint the tower to maintain appearance and serve as a landmark
3. $125,000-$150,000 Restore tank to working condition and recoat
4. $12,000-$15,000 Take the tank down
Site Characteristics
CVT: Addison Township
Parcel ID: 05-33-100-004
Watershed /subwatershed: Clinton River Watershed / Stony & Paint Creek Subwatershed
Lease: NA
Grant agreement: Multiple grant agreements. Project does not impact recreation purpose or compliance.
Eastern Massasauga Rattlesnake managed land: On managed land. Conduct all work in November-December
when EMR is dormant
Conservation or wetland easement: NA
Environmental assessments and/or due care plan: NA
Utility easements: NA
Infrastructure: Location of underground pipes to the Buhl Estate are unknown and could be investigated
Trail connectivity: Tank is visible from Buhl Loop
Historical asset evaluation: Tank is more than 50 years old and historically significant. See Appendix D: Historical
Evaluation
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 3 of 8
Update: October 29, 2024
Appendix A – Project Maps
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 4 of 8
Update: October 29, 2024
Appendix B – Existing Conditions Photos
Photos below are from the 2013 structural inspection report 1
Original nameplate (2013) Exterior coating (2013)
Exterior coating and rusting rivets (2013) Top of dome with finial and vent (2013)
1 SME Project no. 067301. Inspection report Addison Oaks 50,000-gallon elevated water storage tank. June 5, 2013.
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 5 of 8
Update: October 29, 2024
Appendix C – Plan (1928)
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 6 of 8
Update: October 29, 2024
Appendix D – Historical Significance Evaluation
Asset Identification
Park: Addison Oaks
Budget center: ADD
Asset name: Water Tower
OCPR ID: ADDINF002
HISTORICAL CONTEXT
Beginning in the late 1800s, water towers were built in cities and towns across the country, often becoming the tallest
structure in the community. Besides cutting down on devastating fires they often became symbols of their communities
and important landmarks. Therefore, it is not surprising that many communities have taken the steps necessary to have
their water towers placed on the National Register of Historic Places. Of the thousands of historically significant items on
the National Register approximately 100 are either water towers or tanks. One Michigan example is the Manistique
Pumping Station in Manistique, Michigan which was built circa 1922 and in use until 1954. It now serves as the
Schoolcraft County Museum, but it once housed a steel tank.
Often attempts to save historic water towers have been unsuccessful, often due to economic concerns. For example, in
2023, there was an attempt to save the historic water tower in St. Clair Shores which was built in the 1920s. The city
considered restoring it but ultimately decided to demolish the structure based on the expense ($400,000) it would
require to accomplish that.
HISTORY OF THE BUHL WATER TOWER
In 1927 Lawrence Buhl purchased Section 33 in Addison Township of Oakland County and then hired the architect
Robert O. Derrick to design a Tudor-style mansion and outbuildings to be built on the land. Historical records and
elements of the design of the mansion strongly suggest that Lawrence Buhl had a fear of fire. For example, special
chemical globes were placed in the attic for fire suppression and the materials used to construct the mansion itself were
believed to be fire retardant. In addition, fire hydrants were placed around the mansion. It is believed the water tower
was constructed to provide water for the hydrants as well as other methods of fire suppression. It is important to note
that the nearby community of Lakeville had no fire department at the time.
Recommendation
Based on the available options and the associated economic constraints, it appears that the removal of the water tower
is the only viable option despite its historical significance as described below. I recommend that photos be taken of the
structural elements of the tower during its removal. I also recommend salvaging the name plate and the finial and
perhaps other small unique pieces of the tower which become evident on its removal. In addition, I recommend that the
history of the water tower be integrated with the existing narrative of the Buhl Estate. Finally, I recommend that in the
future a sign be placed at the site commemorating the tower and its history.
Age of Asset
Is the asset more than 50 years old?
Yes ☒ No ☐ Details: The Water Tower is approximately 100 years old.
Historical Significance Criteria
If the asset is more than 50 years old, answer the following questions to determine if it is historically significant. If one or
more of the criteria below is checked, the asset is considered historically significant.
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 7 of 8
Update: October 29, 2024
Criterion A. Is the asset potentially associated with a pattern of events or a historic trend that made a significant
contribution to the development of a community?
Yes ☐ No ☒ Details: NA
Criterion B. Can the asset be associated with individuals whose specific contributions to history can be identified
or documented?
Yes ☐ No ☒ Details: NA
Criterion C. Does the asset embody distinctive characteristics of a type, period, or method of construction?
Yes ☒ No ☐ Details:
The Buhl Water Tower is locally significant under Criterion C as an excellent example of steel elevated water
tower engineering and design in the early 1900s. It is also significant for its construction by the Chicago Bridge
and Iron Co., well known for their construction of innovative elevated water towers from the 1890s to the
1940s. The water tower is also significant in the fact that it provided water for a country estate not a community
or factory which were the common locations of water towers. It is important to note, however, that the water
tower itself was not an architecturally associated structure on the estate. In other words, it was inconsistent
with the Tudor design of the mansion and its outbuildings. In addition, because of its location and the difficulty
in connecting it to park history, few park visitors seem to notice it.
Criterion D. Does the asset have, or did it formerly have, information to contribute to our understanding of
human history or prehistory?
Yes ☐ No ☒ Details: NA
Is the asset historically significant?
Yes ☒ No ☐
Integrity of Historically Significant Assets
If the asset is historically significant, does the asset have the ability to convey its historical significance? Yes ☒ No ☐
Comment on the following aspects of integrity:
Location: The Buhl Water Tower retains a high degree of integrity of location because this it remains in
the same place where it was built in 1928 and where it originally served as fire protection. It has remained a
landmark of the Buhl Estate for nearly 100 years.
Design: The structure retains moderate to good integrity of design because the original design of the
water tower as it was built in 1928 is still largely intact except for the addition of a ladder, the painting of the
tank in a different color than it had originally and possible minor changes when the Buhl family owned the
Estate.
Setting: The structure retains good integrity of setting because the estate has essentially remained the
same since the water tower was added.
Materials: The structure retains good integrity of materials because it retains the original steel, concrete
and other materials that were used in its construction including the original name plate and finial.
Workmanship: The structure retains good integrity of workmanship, with the water tower conveying
the original riveted steel design as built in 1928 by the Chicago Bridge and Iron Co. with the assistance of
local contractors.
Feeling: The structure retains good integrity of feeling, with the water tower able to convey the
aesthetic and historic sense of an early 1900s elevated water tower that was part of an historically
significant estate.
Association: The structure retains a high degree of integrity of association because it provides a direct
link to Lawrence Buhl and the estate he built. It reflects his fear of fire and his determination to provide a
PROJECT REVIEW
Addison Oaks WATER TOWER Asset Future Determination Page 8 of 8
Update: October 29, 2024
method of fire suppression. The view of the water tower and the Buhl Mansion remains essentially the same
as it has been for nearly 100 years.
Evaluation conducted by:
Name: Carol Bacak-Egbo
Title: Historian
Date: 10/5/2024
Oakland County Parks and Recreation
Upcoming Events – November 2024
Active Adults
November 8 Trail Blazer – Waterford Oaks
November 21 Fireside Chat – Caretakers of the Land-Tracing Indigenous History in Oakland
County
Adaptive
November 8 Hoedown Social - Novi
Mobile Recreation
November 3 Bleachers - Notre Dame Prep Football
November 3 Putt It - Huntington Woods P&R Glow Night
November 17 Stage - Village of Rochester Hills Event
November 20 Stage - Rochester DDA Lagniappe Downtown Rochester
November 27 Stage - Madison Heights P&R Christmas Tree Lighting at City Hall
November 29 Light Towers - OCPRC – Waterford Farmers Market
Nature Education
Field Trips & Birthday Parties
November 2 Henry’s 6th Birthday Party – Red Oaks Nature Center
November 7 Southfield Parks and Rec Nature Hike – Red Oaks Nature Center
November 9 Daisy Troop #78184 Field Trip – Red Oaks Nature Center
November 9 Bear’s Den 6, Pack #291 Fieldtrip – Wint Nature Center
November 9 Molly’s 3rd Birthday Party – Red Oaks Nature Center
November 10 Opal’s 5th Birthday Party – Red Oaks Nature Center
November 20 Macomb Int School District Field Trip – Red Oaks Nature Center
November 22 Mary’s Mom and Tots Field Trip – Red Oaks Nature Center
November 30 Elliott and Camaren’s Birthday Party – Red Oaks Nature Center
November 30 Minty’s Birthday Party – Red Oaks Nature Center
Homeschool Series
November 14 Fossil Formation – Red Oaks Nature Center
November 20 Fossil Formation - Wint Nature Center
Public Nature Programs
November 1 Morning Munchkins – Red Oaks Nature Center
November 7 ECHO Program – Wint Nature Center
November 8 Puddle Jumpers – Wint Nature Center
November 8 Playful Yoga & Soundbath – Red Oaks Nature Center
November 8 Trailblazers – Wint Nature Center
November 14 ECHO Program – Wint Nature Center
November 16 Wizarding Star Party – Wint Nature Center
November 21 ECHO Program – Wint Nature Center
November 23 Michigan’s Native American Heritage Program – Red Oaks Nature Center
Oakland County Parks and Recreation
Upcoming Events – November 2024
Oakland County Market
November 13 Gleaners Food Distribution
November 27 Gleaners Food Distribution
Springfield Oaks
Mon-Thurs Pickle Ball
November 1-3 Early Voting
November 9 Bounce Olympics
November 10 Blackhawks Football Banquet
November 13-15 Camp Scrap
November 23-24 BeSpoke Market
Special Events
November 11 Free Park Entry Day
November 28 Free Park Entry Day