HomeMy WebLinkAboutResolutions - 2024.11.21 - 41720
AGENDA ITEM: Grant Application to the Michigan Electronic Recording Commission for the FY 2025
E-Recording Grant
DEPARTMENT: Clerk/Register of Deeds
MEETING: Board of Commissioners
DATE: Thursday, November 21, 2024 1:46 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4628
Motion to approve the grant application for the FY 2025 Michigan Electronic Recording Commission
grant for the period of October 1, 2024, through September 30, 2025, in the amount of $12,000.00.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
The current State of Michigan budget awarded funds to the Electronic Recording Commission
(ERC) to make grants up to $12,000 available to counties to facilitate or upgrade their real property
e-recording capabilities. The Oakland County Register of Deeds is prepared to apply for an ERC
grant for $12,000 to defray costs associated with expanding e-recording services in Oakland
County.
Seventy-five percent of the documents filed with the Register of Deeds is done via e-recording,
primarily by title companies and higher-volume customers. While anyone may establish an e-
recording account with one of the national companies that provide the service, it requires an annual
license or subscription and other screening procedures, which can be time-consuming.
Clerk/Register Brown has been working with the e-recording industry since 2021 to find a way to
expand this service to those customers who don't e-record enough to justify getting an account.
Through partnership with the e-recording company Simplifile, the Register of Deeds Office has
developed MiPropDocs, an application for individuals to e-record certain types of documents without
the need for an e-recording license or subscription.
Document types acceptable for recording using MiPropDocs include Affidavits, Association Liens
and Discharges/Releases, Claims of Lien, Certificates of Trust, Discharges, Lis Pendens, Notices of
Commencement, Releases, and Satisfactions of Mortgage.
Deeds and other documents that transfer ownership are not eligible for submission through
MiPropDocs. Consistent with current e-recording standards, UCC documents and documents
related to mortgage foreclosure are also not acceptable through MiPropDocs.
The grant will provide reimbursement for expenses incurred by the Register of Deeds’ Automation
Fund in the development of MiPropDocs. No additional personnel or local match is required for this
grant. The grant agreement has completed the Grant Review Process.
POLICY ANALYSIS
There is no FY 2025 budget amendment recommended at this time. A budget amendment will be
included with the Grant Award.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Lisa Brown, County Clerk / Register of Deeds
Craig Jones
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/21/2024
AGENDA DEADLINE: 11/21/2024 9:30 AM
ATTACHMENTS
1. Grant Review Sign-Off
2. E-recording_Grant_Application_unsigned_10-2024
COMMITTEE TRACKING
2024-11-12 Legislative Affairs & Government Operations - Recommend to Board
2024-11-21 Full Board - Adopt
Motioned by: None
Seconded by: None
Yes: None (0)
No: None (0)
Abstain: None (0)
Absent: (0)
GRANT REVIEW SIGN-OFF – Clerks/Register of Deeds
GRANT NAME: FY2025 Michigan Electronic Recording Commissioner Grant APP00191
FUNDING AGENCY: Michigan Dept of Technology, Management and Budget
DEPARTMENT CONTACT PERSON: Fred Miller/248-858-2134
STATUS: Application (Less than or Equal to $50,000)
DATE: 10/15/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
You may now obtain the Board Chair’s signature to submit the application. The grant application package (which should
include this sign-off and the grant application with related documentation), as well as the Report from Fiscal Services to
the Board Chairperson, may be submitted to the Board of Commissioners for placement on the agenda(s) of the
appropriate Board of Commissioners’ committee(s).
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (10/14/2024)
Human Resources:
Approved by Hurman Resources. No position impact- Hailey Matthews on behalf of Heather Mason (10/09/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (10/09/2024)
Corporation Counsel:
Approved. Corporation Counsel conducted a legal review of the provided documents and finds no unresolved legal
issues. – Heather Lewis (10/10/2024)
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
OFFICE OF SUPPORT SERVICES
ELECTRONIC RECORDING COMMISSION
LANSING MICHIGAN
APPLICATION FOR E-RECORDING GRANT
Revised 01312024
Complete this form and submit to the Electronic Recording Commission, c/o Deb
Stevens, Recording Secretary at Stevensd4@Michigan.gov.
1. APPLICANT INFORMATION
COUNTY OAKLAND COUNTY
STATE OF MICHIGAN VENDOR SELF SERVICE SYSTEM (VSS) #:
____ CV0048080___________________________________________
(can be obtained from your county treasurer)
POINT OF CONTACT NAME AND TITLE
LISA BROWN, OAKLAND COUNTY CLERK/ REGISTER OF DEEDS
MAILING ADDRESS
1200 N. TELEGRAPH ROAD
PONTIAC, MI 48341
EMAIL ADDRESS
CLERK@OAKGOV.COM
TELEPHONE NUMBER
248-858-0561
2. GRANT AMOUNT AND USE
GRANT AMOUNT REQUESTED (Not to exceed $12,000.00): $____$12,000.00__________
☐ Used to Facilitate New real property e-recording capabilities.
☒ Used to Upgrade Existing real property e-recording capabilities
3. REQUIRED DOCUMENTS
☒ DETAILED STATEMENT OR RECEIPT SHOWING DATE, SERVICES PROVIDED
AND AMOUNT PAID
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
OFFICE OF SUPPORT SERVICES
ELECTRONIC RECORDING COMMISSION
LANSING MICHIGAN
If receipt does not detail the services purchased, please include a short statement
describing what the service does for the county. For example, provide connectivity to the
treasurer’s office, allow the county to begin e-recording, etc.
Oakland County has been working with Simplifile to offer e-recording for individuals for the
following document types: Affidavit, Association Lien and discharge, Claim of Lien and
discharge, Certificate of Trust, Discharge, Lien Release, Lis Pendens, Notice of
Commencement, Release, Release Claim of Lien, and Satisfaction of Mortgage. This
innovation will extend the convenience of e-recording beyond title companies to customers
who record documents in lower volumes.
Applications must be printed or typed. You may submit your application via email
(preferred) or U.S. Mail.
EMAIL: stevensd4@michigan.gov
MAIL:
DTMB/ERC
Attention: Deb Stevens
2nd Floor, VTS Building
P.O. Box 30026
Lansing, MI 48909
•I CERTIFY THAT THE EXPENSE LISTED ABOVE WAS INCURRED FOR THE
PURPOSE OF FACILITATING NEW OR UPGRADING EXISTING REAL PROPERTY
E-RECORDING CAPABILITIES.
•I UNDERSTAND THAT THIS APPLICATION IS ACCURATE TO THE BEST OF MY
KNOWLEDGE.
•THIS APPLICATION DOES NOT GUARANTEE THE AWARD OF ANY OR ALL OF A
SPECIFIED AMOUNT.
SIGNATURE: DATE:
PRINT NAME: ______________________________________
Date Approved by the Electronic Recording Commission: ___________________________________