HomeMy WebLinkAboutResolutions - 2024.11.21 - 41725
AGENDA ITEM: Grant Acceptance from the Michigan Department of Natural Resources for the
FY2025 Off-Road Vehicle Trail Improvement Program
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, November 21, 2024 1:46 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4650
Motion to accept the FY 2025 Off-Road Vehicle Trail Improvement Program Grant in the amount of
$255,200 from the Michigan Department of Natural Resources for the period of October 1, 2024
through September 30, 2025; further, authorize the Chair of the Board of Commissioners to execute
the grant agreement; further, amend the FY 2025 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
Oakland County Parks (OCP) has applied and been approved for a grant from the Michigan
Department of Natural Resources (MDNR) Off-Road Vehicle Trail Improvement Program for
$255,200. The grant will fund electrical service upgrades to Holly Oaks ORV Park. These service
upgrades include 1,000-amp service, underground service lines, two step-down transformers,
connection to existing panels and site preparation for future DC EV fast chargers. There is no match
requirement for this grant, and the grant funding will cover the full cost of the project. Holly Oaks is
currently under-served for electrical service, with limited service only available at the front of the
park. This improved service will provide a better park experience for park users, vendors, and
corporate rentals, and will ready the park for additional EV charging stations in the future.
POLICY ANALYSIS
This is a request to approve a grant agreement between Oakland County Parks and Recreation of
Oakland County and the Department of Natural Resources through the Off-road Vehicle (ORV) Trail
Improvement Fund grant program. The grant period is from October 1, 2024, through September
30, 2025. The grant award of $255,200 will be used for electrical service upgrades to the Holly Oaks
ORV Park. There is no match required for this grant. A budget amendment is recommended for FY
2025.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Donna Folland, Supervisor - Parks & Recreation Planning & Development
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/21/2024
AGENDA DEADLINE: 11/21/2024 9:30 AM
ATTACHMENTS
1. Grant Review Sign-Off
2. 25-067 Oakland County Parks & Recreation Unex
3. Parks and Rec Schedule A - FY2025 Holly ORV
COMMITTEE TRACKING
2024-11-12 Legislative Affairs & Government Operations - Forward to Finance
2024-11-13 Finance - Recommend to Board
2024-11-21 Full Board - Adopt
Motioned by: None
Seconded by: None
Yes: None (0)
No: None (0)
Abstain: None (0)
Absent: (0)
GRANT REVIEW SIGN-OFF – Parks and Recreation AWD00570
GRANT NAME: FY2025 Off-Road Vehicle (ORV) Trail Improvement Program
FUNDING AGENCY: Michigan Department of Natural Resources (MDNR)
DEPARTMENT CONTACT: Melissa Prowse (248) 249-2801
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/30/2024
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on
the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (10/25/2024)
Human Resources:
Approved by Human Resources. No position impact – Hailey Matthews on behalf of Heather Mason (10/25/2024)
Risk Management:
Approved. No County insurance requirements. - Robert Erlenbeck (10/30/2024)
Corporation Counsel:
Approved. I reviewed the Off-Road Vehicle Improvement Fund Grant Agreement (25-067). I found no legal issues that
must be addressed before the AGreement is approved and executed. – Jody Hall (10/28/2024)
Michigan Department of Natural Resources – Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT #______________
By authority of Part 811 of the Natural Resources and Environmental Protection Act 1994 PA 451, as amended.
25-067
This Agreement is between Oakland County Parks and Recreation, Federal ID Number 38-6004876, of Oakland County
(hereinafter referred to as the SPONSOR), and the Department of Natural Resources, an agency of the state of Michigan
(hereinafter referred to as the DEPARTMENT). Part 811 of the Natural Resources and Environmental Protection Act
(1994 PA 451, as amended) authorizes the DEPARTMENT to distribute revenues in the form of grants to public agencies
and non-profit, incorporated clubs and organizations. Through the Off-road Vehicle (ORV) Trail Improvement Fund grant
program, the DEPARTMENT may issue grants for trail maintenance, restoration of ORV damaged areas on public land,
and for development of new ORV facilities.
TERMS OF THE AGREEMENT
1.The grant period begins on October 1, 2024 and ends on September 30, 2025. This Agreement is not valid until
it has been signed by both the SPONSOR and the DEPARTMENT.
2.The SPONSOR agrees to complete the scope of work listed in Attachment 1 within the grant period, or request
an extension at least 45 calendar days prior to the ending date of this agreement, as referenced in item 6 of
this agreement.
3.The DEPARTMENT agrees to provide funding to the SPONSOR for the scope of work listed in Attachment 1
not to exceed $255,200.00.
4.The DEPARTMENT will make payment to the SPONSOR in the form of advance payments, partial payments,
or reimbursements according to procedures outlined in the current Off-Road Vehicle (ORV) Trail Improvement
Fund Grant Handbook (IC3600).
5. Costs eligible for payment/reimbursement are limited to costs directly attributed to completing the scope of
work listed in Attachment 1.
6.Amendments to this agreement may be made, upon request from the SPONSOR, and at the discretion of the
DEPARTMENT. An amendment is required for a change in scope of work, change in the grant amount or any
other terms of the agreement. The SPONSOR must make such requests in writing and no later than 45 days
prior to September 30, 2025, or current Fiscal Year end. Amendments to this agreement are to be executed in
the same manner as this agreement.
7.The SPONSOR agrees to complete the scope of work listed in Attachment 1 in compliance with all local, state
and federal laws and regulations. The SPONSOR agrees to apply for and obtain all necessary permits prior to
implementation of the scope of work listed in Attachment 1. This Agreement shall not be construed to obligate
the DEPARTMENT or other agencies to issue any permits required for completion of the scope of work listed in
Attachment 1.
8. The agreement, together with the following materials constitutes the entire agreement between the SPONSOR
and the DEPARTMENT: The 2025 ORV Trail Improvement Fund Grant Program application; the REVISED
2025 Off-Road Vehicle (ORV) Trail Improvement Fund Grant Handbook IC3600; Off-Road Vehicle (ORV) Trail
and Route Maintenance Handbook IC1991; Michigan Motorized Trail Signing Handbook (IC3602).
9.This agreement shall be administered on behalf of the DEPARTMENT through Parks and Recreation Division
(PRD). All required forms and documents are to be provided to: Program Services Section, PRD, Michigan
Department of Natural Resources, PO Box 30257, Lansing, MI 48909-7757, or to the assigned PRD
Management Unit, as directed by the DEPARTMENT.
10.The SPONSOR's representative for this agreement is:
Name:Donna Folland
Address 2800 Watkins Lake Road
City/State/Zip Waterford MI 48328-
Phone:(248) 736-9087
Email:follandd@oakgov.com
Fax:
PR1990-4 (Rev. 06/14/2012)Page 1 of 3
11.This agreement may not be transferred to any other agency, group, or individual without prior written approval
from the DEPARTMENT.
12. The SPONSOR (excluding units of government) agrees to hold harmless, defend and indemnify the State of
Michigan, its departments, officers, employees and agents, from and against any and all claims, costs, losses,
suits, demands, actions, liabilities, damages, causes of action or judgments, including but not limited to, alleged
violations of environmental laws, that may in any manner be imposed on or incurred by the State of Michigan,
its departments, officers, employees and agents, for any bodily injury, loss of life, and/or damage to property
resulting from, arising out of, or in any way connected with SPONSOR’S terms of this Agreement.
13.Failure of the SPONSOR to comply with any of the provisions of this Agreement shall constitute a material breach
of this Agreement. Consequently, the DEPARTMENT may do any or all of the following, in addition to seeking other
remedies as allowed by law:
a) Terminate this agreement;
b) Withhold and/or cancel future payments to the SPONSOR under this agreement, or any other grants
administered by the DEPARTMENT until the violation is resolved to the satisfaction of the DEPARTMENT;
c) Withhold action on all pending and future grant applications submitted by the SPONSOR to the
DEPARTMENT under the ORV Trail Improvement Fund grant program;
d) Require specific performance of this agreement.
CERTIFICATION
The individuals signing on behalf of the parties to this agreement certify by their signatures that they have the
authority to do so and will ensure that the terms of this agreement are fulfilled.
SPONSOR
Authorized Name (Printed) Title (Printed)
Signature Date
DEPARTMENT
State Trails Coordinator
Authorized Name (Printed) Title (Printed)
Signature Date
PR1990-4 (Rev. 06/14/2012)Page 2 of 3
State of Michigan, Department of Natural Resources
Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
ATTACHMENT 1
25-067ORV Trail Improvement Fund Grant Number:
Oakland County Parks and Recreation
AmountScope of Work:Maintenance
$255,200 Electrical Service Upgrades -Service upgrades to Holly Oaks
ORV Park: 1000 amp serv ice, underground service lines, two
step-down transformers, connection to existing panels and
site preparation for future DC EV fast chargers
1
$255,200TOTAL:
PR1990-4 (Rev. 06/14/2012)Page 3 of 3
Oakland County, Michigan
Oakland County Parks and Recreation
FY2025 OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID
# (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Parks and Recreation PR Holly Oaks FND50800 CCN5060154 RC615572 PRG160700 GRN-1004573 615000 State Capital Grants $255,200 $-$-
Total Revenue $255,200 $-$-
E Parks and Recreation PR Planned Use of Balance FND50800 CCN5060666 SC796500 PRG160000 GRN-1004573 796500 Budgeted Equity Adjustments $255,200 $-$-
Total Expenditures $255,200 $-$-