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HomeMy WebLinkAboutResolutions - 2024.11.21 - 41729 AGENDA ITEM: Grant Acceptance from the State of Michigan Department of State Police for the 2024 Emergency Management Performance DEPARTMENT: Emergency Management & Homeland Security MEETING: Board of Commissioners DATE: Thursday, November 21, 2024 1:46 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4595 Motion to accept the grant approval from the State of Michigan Department of State Police, Emergency Management and Homeland Security Division for the FY 2024 Emergency Management Performance Grant in the amount of $17,618.00 with a 50% match from the County in the amount of $17,618.00 for total funding of $35,236.00 for the period of October 1, 2023, through September 30, 2024; further, authorize the Chair of the Board of Commissioners to execute the grant agreement; further, amend the FY 2025 budget as detailed in the attached schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The State of Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Oakland County the FY 2024 Emergency Management Performance Grant (EMPG) funding in the amount of $17,618.00 for the period of October 1, 2023, through September 30, 2024. This is the 53rd year of grant acceptance for this program. The FY 2024 award is a decrease of $25,336.00 from the FY 2023 award. The purpose of the program is to encourage the development and comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the states and local governments. This grant is pass-through of federal funds and represents a reimbursement for a portion of salaries with a required 50% match in the amount of $17,618.00. The grant agreement has completed the Grant Review Process according to the Board of Commissioners Grant Procedures. POLICY ANALYSIS Acceptance of this grant does not obligate the County to any future commitment including continuation of any special revenue positions if/when the grant expires. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Robert Seeley, Chief Emergency Management Angie Jantz, Financial Services Technician III ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 11/21/2024 AGENDA DEADLINE: 11/21/2024 9:30 AM ATTACHMENTS 1. EMHS_Emergency Mgt_Performance Grant_Sch. A 2. Grant Review Sign-Off 3. FY 24 EMPG Grant Agreement Packet 4. FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses _ SurveyMonkey 5. Risk Assessment Certification 6. Audit Certification 7. W-9 COMMITTEE TRACKING 2024-11-12 Public Health & Safety - Recommend to Board 2024-11-21 Full Board - Adopt Motioned by: None Seconded by: None Yes: None (0) No: None (0) Abstain: None (0) Absent: (0) Oakland County, Michigan EMERGENCY MANAGEMENT AND HOMELAND SECURITY - FY2024 EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND) Cost Center (CCN) # Account # (RC/SC) Program # (PRG) Grant ID (GRN) # Project ID # (PROJ) Regio n (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2025 Amendment FY 2026 Amendment FY 2027 Amendment R General Fund Grants Emergency ManagementFND10101 CCN1110101 RC610313 PRG115120 GRN-1004281 610210 Disaster Control Federal Subsidy$17,618 $17,618 $17,618 Total Revenues $17,618 $17,618 $17,618 E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency $17,618 $17,618 $17,618 Total Expenditures $17,618 $17,618 $17,618 GRANT REVIEW SIGN-OFF –Emergency Management and Homeland Security Division – Emergency Management Division GRANT NAME: FY 2024 Emergency Management Performance Grant (EMPG) Agreement AWD00567 FUNDING AGENCY: United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) DEPARTMENT CONTACT: Rob Seeley -248-858-5080 STATUS: Acceptance (Greater than $10,000) DATE: 10/25/2024 Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Shannon Lee (10/21/2024) Human Resources: Approved by Human Resources. Continues partial funding of (1) position with no change. HR action is not needed – Hailey Matthews on behalf of Heather Mason (10/18/2024) Risk Management: Approved. No County insurance requirements – Robert Erlenbeck (10/21/2024) Corporation Counsel: Approved. There are no legal issues with the grant agreement. – Sharon Kessler (10/22/2024) EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION ● 7150 HARRIS DRIVE ● DIMONDALE, MICHIGAN 48821 MAILING ADDRESS ● P.O. BOX 30634 ● LANSING, MICHIGAN 48909 www.michigan.gov/emhsd ● 517-284-3745 STATE OF MICHIGAN DEPARTMENT OF STATE POLICE LANSING GRETCHEN WHITMER GOVERNOR COL. JAMES F. GRADY II DIRECTOR October 4, 2024 Dear Local Emergency Management Coordinator: Enclosed is the Fiscal Year (FY) 2024 Emergency Management Performance Grants (EMPG) Grant Agreement package. Please return the required grant documentation listed on the enclosed Subrecipient Checklist to our office via email: Attention: Mr. Paul Lounsberry Emergency Management and Homeland Security Division Michigan Department of State Police LounsberryP@michigan.gov Reimbursement for the EMPG program is contingent upon completion of the activities in the signed Emergency Management Annual Work Agreement. To remain eligible for EMPG funding, current and adequate plans must be maintained, and exercise requirements must be met. If a work activity is not completed in the designated quarter, reimbursement may not be made until the work is completed. The Emergency Management and Homeland Security Division District Coordinators may make recommendations on reimbursement, but final approval remains with the Deputy State Director of Emergency Management, who may or may not approve a delay in the completion of the activity. If work activities (for which funds have been withheld) have not been completed by the end of the fiscal year, forfeiture of those funds may be required. For specific responsibilities and requirements, please refer to Section II (Statutory Authority) and Section IV (Responsibilities of the Subrecipient) in the FY 2024 EMPG Grant Agreement. This grant agreement and all required attachments must be completed, signed, and returned no later than December 3, 2024. If this requirement is not met, this grant agreement will be invalid unless a prior written exception is provided by the Michigan State Police, Emergency Management and Homeland Security Division. Sincerely, Capt. Kevin Sweeney, Commander Emergency Management and Homeland Security Division SUBRECIPIENT CHECKLIST FY 2024 EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) GRANT AGREEMENT CFDA NO: 97.042 Email the following items to: LounsberryP@michigan.gov SUBRECIPIENT WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED 1. Grant Agreement 2. Subrecipient Risk Assessment Certification 3. Standard Assurances 4. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 5. Audit Certification (EMHSD-053) 6. Request for Taxpayer Identification Number and Certification (W-9) POST REIMBURSEMENT REQUIREMENTS Participate with Recipient in an on-site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of Subpart F of 2 CFR 200. If required, the Subrecipient submits an audit copy by email to: MSP-EMHSD-Audit@michigan.gov. For GRANT AGREEMENT QUESTIONS, PLEASE CONTACT PAUL LOUNSBERRY AT 517-256-3920 OR LOUNSBERRYP@MICHIGAN.GOV Michigan State Police Emergency Management and Homeland Security Division Grant Agreement FEDERAL AWARD IDENTIFICATION SUBRECIPIENT NAME GRANT NAME ASSISTANCE LISTING County of Oakland Emergency Management Performance Grants 97.042 SUBRECIPIENT IRS/VENDOR NUMBER FEDERAL AWARD IDENTIFICATION NUMBER (FAIN) FEDERAL AWARD DATE 38-6004876 EMC-2024-EP-05005 9/13/2024 SUBRECIPIENT UEI SUBAWARD PERFORMANCE PERIOD FROM 10/1/2023 TO 9/30/2024 HZ4EUKDD7AB4 BUDGET PERIOD 10/1/2023 9/30/2024 RESEARCH & DEVELOPMENT Funding Total N/A Federal Funds Obligated by this Action $17,618 INDIRECT COST RATE Total Federal Funds Obligated to Subrecipient $17,618 None on file Total Amount of Federal Award Committed $17,618 FEDERAL AWARD PROJECT DESCRIPTION 2024 Emergency Management Performance Grants (EMPG) DETAILS The 2024 EMPG allocation is 11.417% of the Subrecipient’s emergency program manager’s salary and fringe benefits. A cost-match is required under this program. The Federal share used towards the EMPG budget shall not exceed 50% of the total budget. FEDERAL AWARDING AGENCY PASS-THROUGH ENTITY (RECIPIENT) NAME Federal Emergency Management Agency - GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 Michigan State Police Emergency Management and Homeland Security Division PO Box 30634 Lansing, MI 48909 State of Michigan Fiscal Year 2024 Emergency Management Performance Grant Grant Agreement October 1, 2023 to September 30, 2024 Assistance Listing: 97.042 Grant Number: EMC-2024-EP-05005 This Fiscal Year (FY) 2024 Emergency Management Performance Grant (EMPG) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) (hereinafter called the Recipient), and the COUNTY OF OAKLAND (hereinafter called the Subrecipient) I. Purpose The purpose of this grant agreement is to provide federal pass-through funds to the Subrecipient for the development and maintenance of an emergency management program capable of protecting life, property, and vital infrastructure in times of disaster or emergency. The FY 2024 EMPG program plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The objective of the NPS is to facilitate an integrated, all-of-nation/whole community, risk driven, capabilities-based approach to preparedness. In support of the National Preparedness Goal, the FY 2024 EMPG supports a comprehensive, all-hazard emergency preparedness system to build and sustain core capabilities across the Prevention, Protection, Mitigation, Response, and Recovery mission areas. For more information on the NPS, federally designated priorities, and the FY 2024 EMPG objectives, as well as guidance on allowable costs and program activities, please refer to the FY 2024 EMPG Notice of Funding Opportunity (NOFO) and the Federal Emergency Management Agency (FEMA) Preparedness Grants Manual located at https://www.fema.gov/grants. II. Statutory Authority Funding for the FY 2024 EMPG is authorized by Section 662 of the Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA), as amended, (Pub. L. No. 109-295) (6 U.S.C. § 762); the Robert T. Stafford Disaster Relief and Emergency Assistance Act , as amended (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.); the Earthquake Hazards Reduction Act of 1977, as amended (Pub. L. No. 95- 124) (42 U.S.C. §§ 7701 et seq.); and the National Flood Insurance Act of 1968, as amended (Pub. L. No. 90448) (42 U.S.C. §§ 4001 et seq.). Appropriation authority is provided by the Department of Homeland Security (DHS) Appropriations Act, 2024, Pub. L. No. 118-47, Title III, Protection, Preparedness, Response, and Recovery (2024 DHS Appropriations Act); Compact of Free Association Act of 2003, as amended (Pub. L. No. 108-188)1 FY 2024 EMPG County of Oakland Page 2 of 9 The Subrecipient agrees to comply with all FY 2024 EMPG program requirements in accordance with the FY 2024 EMPG NOFO, and the FY 2024 FEMA Preparedness Grants Manual; both are located at https://www.fema.gov/grants/preparedness/emergency-management-performance; the Michigan Emergency Management Act of 1976, as amended (Public Act 390) at http://www.legislature.mi.gov/doc.aspx?mcl-Act-390-of-1976; the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.) located at https://www.fema.gov/disaster/stafford-act; and the FY 2024 EMPG Agreement Articles Applicable to Subrecipients. The FY 2024 EMPG Agreement Articles Applicable to Subrecipients document is included for reference in the grant agreement packet. The Subrecipient shall also comply with the most recent version of: A. 2 C.F.R., Part 200 of the Code of Federal Regulations (C.F.R.), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at http://www.ecfr.gov. B. The FEMA Policy #108-023-1, Revision 2 Grant Programs Directorate Environmental Planning and Historic Preservation Policy Guidance. III. Award Amount and Restrictions A. The County of Oakland is awarded $17,618 or 11.417% of the Subrecipients local emergency manager’s salary and fringe benefits under the FY 2024 EMPG. The Subrecipient may receive less than the allocated amount if the Subrecipient’s cost share (match) of wages and fringe benefits paid to the local emergency manager is less than the total allocation. The Subrecipient’s EMPG program budget must be documented on the Local Budget for EMPG form (EMHSD-17). B. The FY 2024 EMPG covers eligible costs from October 1, 2023, to September 30, 2024. The funds awarded in the grant agreement shall only be used to cover allowable costs that are incurred during the agreement period. Grant funds shall not be used for other purposes. For guidance on allowable costs, please refer to the EMPG Appendix in the FEMA Preparedness Grants Manual. C. This grant agreement designates EMPG funds for the administration and oversight of an approved emergency management program. The Subrecipient may utilize grant funds for the reimbursement of salary, overtime, compensatory time off, and associated fringe benefits for the local emergency manager. Up to five percent of the total allocation may be utilized for other allowable organization costs after all payroll costs for the grant award year have been reimbursed. No other expenditures are allowed. If other organization costs are requested, a narrative must be submitted detailing the expenses that are included in these costs. D. The FY 2024 EMPG program has a 50% cost share (cash or in-kind) requirement, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.), specifically, Title VI, sections 611(j) and 613. Federal funds cannot exceed 50% of eligible costs. Unless otherwise authorized by law, federal funds cannot be matched with other federal funds. The FEMA administers cost sharing requirements in accordance with 2 C.F.R. § 200.306. To meet matching requirements, the Subrecipient contributions must be reasonable, allowable, allocable, and necessary under the grant program and must comply with all federal requirements and regulations. FY 2024 EMPG County of Oakland Page 3 of 9 See the FY 2024 EMPG NOFO and FEMA Preparedness Grants Manual for additional cost share guidance, definitions, basic guidelines, and governing provisions. E. All EMPG funded personnel must complete either the Independent Study courses identified in the Professional Development Series, or the National Emergency Management Basic Academy delivered either by the Emergency Management Institute or a sponsored state, local, tribal, territorial, regional, or other designated location and record proof of completion. All EMPG funded personnel must also participate in exercises consistent with the requirements outlined in the EMPG Guidebook (EMD-PUB 208) and work agreement. The FY 2024 EMPG Work Agreement can be located at www.michigan.gov/emhsd under Grants Programs, EMPG. The EMPG funded programs are required to complete quarterly training and exercise reports identifying training and exercises completed during the quarter. Guidance for accomplishing these requirements is provided by the Recipient. F. Upon request, the Subrecipient must provide to the Recipient information necessary to meet any state or federal subaward reporting requirements. G. In the event that the DHS determines that changes are necessary to the award document after an award has been made, including but not limited to, changes to period of performance or terms and conditions, Subrecipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. IV. Responsibilities of the Subrecipient A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. Subrecipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. B. The Subrecipient agrees to comply with all applicable federal and state regulations; the FY 2024 EMPG NOFO; the FEMA FY 2024 Preparedness Grants Manual; the FY 2024 EMPG Agreement Articles Applicable to Subrecipients, included with the grant agreement package for reference; and the EMPG Guidebook. C. The subrecipient shall not use FY 2024 EMPG funds to generate program income. D. In addition to this grant agreement, the Subrecipient shall complete, sign, and submit to the Recipient the following documents, which are incorporated by reference into this grant agreement: 1. Subrecipient Risk Assessment Certification; 2. Standard Assurances; 3. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; 4. Audit Certification (EMD-053); 5. Request for Taxpayer Identification Number and Certification (W-9); 6. Other documents that may be required by federal or state officials. E. Complete and submit quarterly work reports, the Quarterly Training and Exercise Reporting Worksheet, and the Annual Training and Exercise Plan Worksheet in accordance with the schedule outlined in the FY 2024 EMPG Work Agreement/Quarterly Report (EMHSD-31). FY 2024 EMPG County of Oakland Page 4 of 9 F. Enact enabling legislation establishing the local emergency management program and ensure a copy of the local resolution or ordinance is on file with the Recipient. G. Appoint an emergency management program manager who can assume responsibility for the functions outlined in section 4 of the EMPG Guidebook. H. Provide the Recipient with a complete job description for the federally funded EMPG local emergency manager, including non-EMPG duties if applicable. I. Notify the Recipient immediately of any changes in the EMPG funded local emergency manager’s position. J. The Subrecipient will contribute to the development and maintenance of the state's multi-year Training and Exercise Plan. This will include conducting exercises that comply with local, state, and federal requirements, including the Homeland Security Exercise and Evaluation Program and the EMPG Guidebook, to accomplish this goal. K. Ensure the EMPG funded local emergency manager completes training as required by the annual EMPG Work Agreement. L. Have an approved and current emergency operations plan on file with the MSP/EMHSD District Coordinator. M. The Subrecipient agrees to prepare the form EMHSD-007 - EMPG Quarterly Billing Cover Sheet. The Subrecipient agrees to submit this form with supporting documentation, including all required authorized signatures and required reimbursement documentation to the appropriate MSP/EMHSD District Coordinator by the due date following the end of each quarter, as identified in FY 2024 Emergency Management Report Schedule. The most current EMHSD-007 form must be used and can be obtained from the MSP/EMHSD District Coordinator, or by visiting https://www.michigan.gov/msp/0,4643,7-123-72297_60152_95164_95317---,00.html under Finance Forms. N. Comply with applicable financial and administrative requirements set forth in the current edition of 2 C.F.R., Part 200, including, but not limited to, the following provisions: 1. Account for receipts and expenditures, maintain adequate financial records and refund expenditures disallowed by federal or state audits. 2. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. 3. Non-federal organizations that expend $750,000 or more in all federal funds during their current fiscal year are required to have an audit performed in accordance with the Single Audit requirements under 2 C.F.R., Part 200, Subpart F. O. Comply with all reporting requirements, including special reporting, data collection, and evaluation requirements, as prescribed by law or program guidance. P. Maintain a valid Unique Entity Identifier through SAM.gov at all times during the performance period of this grant. Q. The Subrecipient must acknowledge and agree to comply with applicable provisions governing the DHS access to records, accounts, documents, information, facilities, and staff. The Subrecipient also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information FY 2024 EMPG County of Oakland Page 5 of 9 on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions , specifically in the DHS General Acknowledgements and Assurances on page 1. R. Subrecipients must carry out their programs and activities in a manner that respects and ensures the protection of civil rights for protected populations. These populations include but are not limited to individuals with disabilities and others with access and functional needs, individuals with limited English proficiency, and other diverse racial and ethnic populations, in accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and Executive Order (EO) 13347. S. Comply with the Build America, Buy America provisions of the Infrastructure Investment and Jobs Act and EO 14005. V. Responsibilities of the Recipient The Recipient, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subrecipient. C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subrecipient, in accordance with this grant agreement, based on appropriate documentation submitted by the Subrecipient. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on-site reviews of the Subrecipient(s). VI. Reporting Procedures A. The Subrecipient agrees to prepare quarterly work reports using the FY 2024 EMPG Work Agreement/Quarterly Report (EMHSD-31) and submit them through EMHSD’s online reporting tool by the due date following the end of each quarter. Reimbursement of expenditures by the Recipient is contingent upon the Subrecipient’s completion of scheduled work activities. Reporting periods and due dates are listed in the FY 2024 EMPG Work Agreement/Quarterly Report (EMHSD-31). B. If the Subrecipient fails to complete the scheduled work activities during a quarter, the Recipient will withhold reimbursement until either the work is completed, or the Deputy State Director of Emergency Management approves a delay in the completion of the activity. Forfeiture of funds may result if scheduled work activities are not completed according to established deadlines. C. A Subrecipient that fails to complete the annual exercise requirements, as scheduled within the FY 2024 EMPG Work Agreement/Quarterly Report, may be ineligible for EMPG funding for that quarter and all subsequent quarters. D. The Subrecipient’s failure to fulfill the quarterly reporting requirements, as required by the grant, may result in the suspension or loss of grant funding. FY 2024 EMPG County of Oakland Page 6 of 9 VII. Payment Procedures A. The Subrecipient agrees to prepare the form EMHSD-007 - EMPG Quarterly Billing Cover Sheet. The Subrecipient agrees to submit this form with supporting documentation, including all required authorized signatures and required reimbursement documentation, to the MSP/EMHSD District Coordinator by the due date following the end of each quarter, as identified in FY 2024 Emergency Management Report Schedule. The most current EMHSD-007 form must be used and can be obtained from the MSP/EMHSD District Coordinator, or by visiting www.michigan.gov/emhsd under Grant Programs, EMPG, Grant Forms, Finance Forms. B. If the Subrecipient submits required quarterly reports that are late or incomplete, the reimbursement may not be processed until the following quarter. Forfeiture of funds may result if quarterly reports are not completed according to established deadlines. C. The Subrecipient agrees to return to the Recipient any unobligated balance of funds held by the Subrecipient at the end of the agreement period or handle them in accordance with the instructions provided by the Recipient. VIII. Employment Matters The Subrecipient shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of 1975; Titles I, II and III of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subrecipient shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to their hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of their race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual’s ability to perform the duties of a particular job or position. The Subrecipient agrees to include in every contract or subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the Subrecipient for projects related to this grant agreement appears on the Federal Excluded Parties List System located at https://www.sam.gov. IX. Limitation of Liability The Recipient and the Subrecipient to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity for either party. X. Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third-party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. FY 2024 EMPG County of Oakland Page 7 of 9 XI. Grant Agreement Period This grant agreement is in full force and effect from October 1, 2023, to September 30, 2024. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement may be terminated by either party by giving 30 days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subrecipient agrees to return to the Recipient any funds not authorized for use, and the Recipient shall have no further obligation to reimburse the Subrecipient. XII. Entire Grant Agreement This grant agreement is governed by the laws of the state of Michigan and supersedes all prior agreements, documents, and representations between the Recipient and the Subrecipient, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No party to this grant agreement may assign this grant agreement or any of their rights, interests, or obligations hereunder without the prior consent of the other party. The Subrecipient agrees to inform the Recipient in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written approval of the Recipient. If any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Recipient may suspend or terminate grant funding to the Subrecipient, in whole or in part, or other measures may be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to make satisfactory progress toward the goals or objectives set forth in the annual EMPG Work Agreement. D. Failure to follow grant agreement requirements or special conditions. E. Failure to submit required reports. F. Filing of a false certification in the application or other reports or documents. Before taking action, the Recipient will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIII. Business Integrity Clause The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if the Subrecipient, an officer of the Subrecipient, or an owner of a 25% or greater share of the Subrecipient is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the Subrecipient's business integrity. XIV. Freedom of Information Act Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise FY 2024 EMPG County of Oakland Page 8 of 9 critical to national security interests. This may include threat, risk, and needs assessment information, and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subrecipient agency Freedom of Information Officer will need to determine what information is to be withheld on a case-by-case basis. The Subrecipient should be familiar with the regulations governing Protected Critical Infrastructure Information (6 C.F.R., Part 29) and Protection of Sensitive Security Information (49 C.F.R., Part 1520), as these designations may provide additional protection to certain classes of homeland security information. FY 2024 EMPG County of Oakland Page 9 of 9 XV. Official Certification For the Subrecipient The individual or officer signing this grant agreement certifies by their signature that they are authorized to sign this grant agreement on behalf of the organization they represent. The Subrecipient agrees to complete all requirements specified in this grant agreement. _______________________________________ ____________________________________ Subrecipient Name Subrecipient UEI For the Chief Elected Official _____________________________________ ___________________________________ Printed Name Title _____________________________________ ___________________________________ Signature Date For the Local Emergency Manager _____________________________________ ___________________________________ Printed Name Title _____________________________________ ___________________________________ Signature Date For the Recipient (Michigan State Police, Emergency Management and Homeland Security Division) Commander, Emergency Management Capt. Kevin Sweeney __________ ________ and Homeland Security Division______ Printed Name Title October 4th, 2024 ___________________________________ ___________________________________ Signature Date OMB APPROVAL NO. 1121-140 EXPIRES 5/31/2019 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including 2 C.F.R. Part 2800 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards by the Department of Justice), and Ex. Order 12372 (intergovernmental review of federal programs). The applicant also specifically assures and certifies that: 1.It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2.It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3.It will give the awarding agency or the Government Accountability Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4.It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5.It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6.It will comply (and will require any subrecipients or contractors to comply) with any applicable nondiscrimination provisions, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Violence Against Women Act (42 U.S.C. § 13925(b)(13)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07). It will also comply with Ex. Order 13279, Equal Protection of the Laws for Faith-Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking Criteria for Partnerships With Faith-Based and Other Neighborhood Organizations; and the DOJ implementing regulations at 28 C.F.R. Part 38. 7.If a governmental entity– a)it will comply with the requirements of the Uniform Relocation Assistance and Real Property b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. ______________________________ ___________________ Signature Date Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. DE P ART M E NT OF JU ST I C E OF F I CE O FJUSTIC E P R O G RAMSBJ A N I J OJJDP B J SOVC 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee’s policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will— public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620— A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number 4. Typed Name and Title of Authorized Representative 5. Signature 6. Date *U.S. Government Printing Office: 1996 - 405-037/40014 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…1/11 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…2/11 Q1 District: 2N Q2 Emergency Management Program: County of Oakland Q3 Emergency Management Program Population: 100,000 and above Q4 Emergency Management Coordinator and Program Manager: Emergency Management Coordinator: Robert Seeley Emergency Management Program Manager: Thomas Hardesty Q5 Chief Elected Official: Q6 Verify that the jurisdiction has submitted the quarterly EMPG reports and financial documentation.EMPG reports were submitted (due 1/10/24): Yes Q7 Financial documents were submitted (due 1/20/24):The EMPG Quarterly Expenses Report (EMHSD-007) form can be accessed here. Yes Q8 Verify that the jurisdiction has submitted the documents for the 2024 EMPG work agreement to MSP/EMHSD financial staff Position description was submitted: COMPLETECOMPLETE Started:Started: Friday, January 12, 2024 7:40:12 AMFriday, January 12, 2024 7:40:12 AM Last Modified:Last Modified: Friday, January 12, 2024 7:54:18 AMFriday, January 12, 2024 7:54:18 AM Time Spent:Time Spent: 00:14:0600:14:06 First Name:First Name: 2N2N Last Name:Last Name: OAKLAND COOAKLAND CO Email:Email: Seeleyr@oakgov.comSeeleyr@oakgov.com Page 1 David Coulter Page 2 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…3/11 MSP/EMHSD financial staff.Position description was submitted: Yes Q9 Annual budget form (EMD-17) was submitted: Yes Q10 EMPG Work Agreement (EMHSD-31) was submitted: Yes Q11 Verify that the jurisdiction has submitted the FY24 Executive Compensation form. Executive Compensation form was submitted: Yes Q12 Please use the area below to enter any comments for this objective: Q13 Attend quarterly district EM meetings held between 10/1/23-12/31/23.Quarterly Meetings Attended: Yes Q14 Report attendance at other EM related meetings¹ held between 10/1/23-12/31/23. ESF 1 – Transportation 1 ESF 2 – Communications 3 ESF 3 – Public Works and Engineering 2 ESF 4 – Firefighting 6 ESF 5 - Information and Planning 1 ESF 6 - Mass Care, Emergency Assistance, Housing, and Human Services 6 ESF 7 – Logistics Management and Resource Support 3 ESF 8 – Public Health and Medical Services 6 ESF 9 – Search and Rescue 1 ESF 10 – Oil and Hazardous Materials Response 1 ESF 11 – Agriculture and Natural Resources 0 ESF 12 – Energy 0 ESF 13 – Public Safety and Security 6 Respondent skipped this question Page 3 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…4/11 ESF 14 - Cross-Sector Business and Infrastructure 1 ESF 15 – External Affairs 6 Local meetings 6 District meetings²1 Regional meetings³0 State meetings 3 Federal meetings 0 Q15 Please use the area below to enter any comments for this objective: Q16 Document the number of any hazard identification, risk assessment, or consequence analysis activities performed between 10/1/23-12/31/23. County 2 Municipal 2 Facilities 1 Q17 Did you utilize the CISA Gateway tool for any of the performed hazard identification, risk assessment, or consequence analysis activities performed between 10/1/23-12/31/23? No Q18 Please use the area below to enter any comments for this objective: Q19 Document whether your community has a developed a hazard mitigation plan. Community is covered by a hazard mitigation plan: Yes Q20 Please confirm the date of your hazard mitigation plan.Plan is expired: Yes Q21 Please enter the expiration date of the plan. Expiration date:12/01/2023 Respondent skipped this question Page 4 Respondent skipped this question Page 5 Page 6 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…5/11 Q22 Report how many action items listed in the document have been completed between 10/1/23- 12/31/23: Total action items listed in plan:0 Completed action items:0 Q23 Please document appropriate steps taken by your jurisdiction to create a new or update expired plan between 10/1/23-12/31/23: Q24 Please use the area below to enter any comments for this objective: Q26 Report the number of Local Planning Team (LPT) meetings that occurred between 10/1/23- 12/31/23. Number of LPT meetings:1 Q27 Attend or host four Local Emergency Planning Committee (LEPC) meetings by 9/30/24. Number of LEPC meetings:1 Q28 Confirm the date of the jurisdiction's Emergency Operations Plan (EOP)/Emergency Action Guidelines (EAG).EOP/EAG is current: Yes Q29 Confirm the EOP/EAG expiration date. Plan expiration date:12/01/2025 Q30 Identify EOP/EAG annexes that were reviewed and/or updated between 10/1/23-12/31/23.Please ensure that any section/annex updates are still in compliance with Pub 201a. Total annexes:42 Reviewed annexes:8 Updated annexes:8 Q31 Report participation in EM activities with school officials that took place between 10/1/23- 12/31/23. Planning Activities:0 Seminars:0 Outreach Activities:1 Special Events:0 Respondent skipped this question New plan to be adopted this month Page 7 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…6/11 p Other:0 Q32 Verify the status of Support Emergency Operations Plans for municipalities with a population of 10,000 or more in your jurisdiction, identified by MSP/EMHSD between 10/1/23-12/31/23. Ensure that the plan is signed by the current CEO. Emergency Management Programs are encouraged to submit new or updated support plans to the District Coordinator (DC).Municipal Emergency Management Programs or County Emergency Management Programs without municipalities with over 10,000 residents in their jurisdiction should enter "0" for total and current plans. Total Support Plans: 29 Current Support Plans:27 Q33 Please use the area below to enter any comments for this objective: Q34 Update EOC call list, including the CEO, and submit a copy to the District Coordinator by 12/31/23. EOC call list was updated and submitted to the DC. Q35 Please use the area below to enter any comments for this objective: Q36 Train and track deployable EMPG-funded personnel in accordance with the National Qualification System (NQS).1EMPG-funded deployable personnel are trained and tracked in accordance with the NQS: Yes Q37 Please use the area below to enter any comments for this objective: Q38 Identify the primary public alerting¹ system used in the jurisdiction. IPAWS - Emergency Alert System (EAS) and/or Wireless Emergency Alerts (WEA) Q39 Identify the backup public alerting system used in the jurisdiction. Sirens Q40 Respondent skipped this question Page 8 Respondent skipped this question Page 9 Respondent skipped this question Page 10 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…7/11 Identify the primary public opt-in mass notification² system. CodeRed Q41 Identify the back-up public opt-in mass notification system. Q42 Verify if your jurisdiction is an Integrated Public Alert & Warning System (IPAWS) alerting authority, or if your jurisdiction is working toward becoming an IPAWS alerting authority. Yes, the jurisdiction is an IPAWS alerting authority. Q43 Participate in monthly IPAWS Proficiency Demonstration Tests with the IPAWS Test Lab between 10/1/23-12/31/23. Number of monthly tests completed: 3 Q44 Participate in district and/or statewide radio testing between 10/1/23-12/31/23. District Radio Tests:3 State Radio Tests:3 Other:3 Q45 Participate in district and/or statewide MI CIMS drills between 10/1/23-12/31/23. District MI CIMS Drills: 0 State MI CIMS Drills:0 Q46 Document the jurisdiction’s participation in any additional communication tests between 10/1/23- 12/31/23. Q47 On the previous page, you indicated that IPAWS is the primary public alerting system for your jurisdiction.Please specify the IPAWS system used in your jurisdiction (e.g., CodeRed, EMNet, Race, Everbridge, HyperReach, etc.). Q48 On the previous page, you indicated that IPAWS is the backup public alerting system for your jurisdiction.Please specify the IPAWS system used in your jurisdiction (e.g., CodeRed, EMNet, Race, Everbridge, HyperReach, etc.). Other (please specify): Local Tone alert Number of tests: Communications Test #1:1 Communications Test #2:1 Communications Test #3:1 Page 11 Code Red Respondent skipped this question 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…8/11 Q49 On the previous page, you indicated that your jurisdiction is not working toward becoming an IPAWS alerting authority. Please indicate the reasons why your jurisdiction is not currently working toward becoming an IPAWS alerting authority. Q50 On the previous page, you indicated that your jurisdiction is actively working toward becoming an IPAWS alerting authority.Please note if you are encountering any obstacles in your efforts to become an IPAWS alerting authority. Q51 On the previous page, you indicated that you are a municipal Emergency Management Program that is within the jurisdiction of a county that is an IPAWS alerting authority.Please note if you also plan on becoming or are an IPAWS alerting authority with WEA capabilities: Q52 Please use the area below to enter any comments for this objective: Q53 Verify that the procedures for Requesting a Governor ’s Emergency or Disaster Declaration and State Assistance are up to date in the jurisdiction’s plans or procedures by 12/31/23. Yes Q54 Report updates to EOC activation, operation, and deactivation procedures by 12/31/23. Procedures have been updated and sent to the District Coordinator. Q55 Report any update on working with EMHSD or the Public Service Commission on the statewide energy assurance initiative to develop and maintain local energy assurance plans.Actions were taken to develop and maintain local energy assurance plans: Yes Q56 Please use the area below to enter any comments for this objective: Q57 Promote emergency management courses between 10/1/23-12/31/23.Emergency management course schedule has been promoted: Yes Q58 Respondent skipped this question Respondent skipped this question Respondent skipped this question Respondent skipped this question Page 12 Respondent skipped this question Page 13 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2F…9/11 Please use the area below to enter any comments for this objective: Q59 Submit EMD-065 - Quarterly Training and Exercise Reporting Worksheet by 1/10/24. EMD-065 has been submitted: Yes Q60 Please use the area below to enter any comments for this objective: Q61 Awareness Weeks: Print 6 Broadcast 6 Social Media 30 Q62 Speaking Engagements: Print 0 Broadcast 0 Social Media 0 Other 0 Q63 Social Media Campaigns: Print 0 Broadcast 3 Social Media 30 Other 0 Q64 See Something Say Something: Print 0 Broadcast 0 Social Media 5 Other 0 Q65 Eight Signs of Terrorism: Print 0 Respondent skipped this question Page 14 New process in place Page 15 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2…10/11 Broadcast 0 Social Media 2 Other 0 Q66 Okay2Say: Print 0 Broadcast 0 Social Media 0 Other 0 Q67 Other Preparedness Activities: Print 0 Broadcast 0 Social Media 0 Other 0 Q68 Document any Citizen Corps activity that occurred between 10/1/23-12/31/23. Trainings:3 Deployments/Activations:0 Other:0 Q69 Please use the area below to enter any comments for this objective: Q71 Jurisdiction Name: County of Oakland Q72 Certification By checking this box, I, the Emergency Management Coordinator for the above jurisdiction, certify that the information entered in this EMHSD-31a - Local Grant Agreement is true and accurate to the best of my knowledge. Q73 Digital Signature By checking this box, I, the Emergency Management Coordinator for the above jurisdiction, agree to use the typed name(s) below as electronic signature(s). Q74 Emergency Management Coordinator Signature: Respondent skipped this question Page 16 1/12/24, 7:59 AM FY24 Emergency Management Performance Grant (EMPG) Local Grant Agreement - First Quarter - Responses | SurveyMonkey https://www.surveymonkey.com/results/receipt/861Q30VWV_2BhLBDGCiFSmKR4qSiDb_2FgETb31nesZ0G9BL8qx9esfL28nsmDZVEiZLGDrvo_2…11/11 Signature:Robert Seeley Date:1/12/2024 Q75 Emergency Management Program Manager: Signature:Thomas Hardesty Date:1/12/2024 Q76 If your jurisdiction requires internal approval of this report through the Chief Executive Official, Emergency Management Program Manager, or other individual(s), MSP/EMHSD can provide a copy of the survey responses to the Emergency Management Program that can be used to gather additional signatures.If the checkbox below is selected, MSP/EMHSD will provide you with a report of your responses that includes a signature page. This report will not be considered complete until this copy of the survey responses including the additional required signatures is submitted to the District Coordinator. Q77 Please click below to certify that you are ready to submit your EMHSD-31a and then click Submit below. Otherwise, please use the Back button below to return to previous report sections. Yes, I'm finished. Respondent skipped this question Page 17 EMHSD-053 (09/2023) Michigan State Police Emergency Management and Homeland Security Division AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F; COMPLIANCE: Voluntary, but necessary to be considered for grant assistance. AUDIT CERTIFICATION Federal Audit Requirements Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to have an audit performed in accordance with 2 CFR Part 200, Subpart F. Subrecipients MUST email a copy of their audit report for each year they meet the funding threshold to: MSP-EMHSD­Audit@michigan.gov. I.Program lnforriJ�tlQI) , Program Name Emerg Perfor IL Subrei;ipie11t lnfp!'ITlation··•· Subrecipient Name Oakland County Street Address 1200 North Telegraph 111, Certifii::atiq� fprFiscal.Year Subrecipient Fiscal Year Period: 10/2310 09/24 City Pontiac State ZIP Code Ml 48341 D I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F, for the above listed program. � I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: A copy of the audit report will be submitted by email to: MSP-EMHSD­ Audit@michiqan.gov. Signature of Subrecipient's Authorized Representative s� Date Email audit report to: MSP-EMHSD-Audit@michigan.gov Submit this completed audit certification form and return with your grant agreement.