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HomeMy WebLinkAboutMinutes - 2024.12.04 - 41750 December 4, 2024 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Ebony Bagley, J. David VanderVeen, Andrea LaFontaine, Ann Erickson Gault, Christine Long, Jim Nash, Nancy Quarles, Shanell Weatherspoon COMMISSION MEMBERS ABSENT WITH NOTICE: Lola Banks, Yolanda Smith Charles OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager-Operations Melissa Prowse, Manager-Planning & Development Aaron Stepp, Manager-Internal Services Zach Crane, Supervisor-Parks Engineering & Development Sarah Cook-Maylen, Chief-Natural Resources & Sustainability Tom Hughes, Chief-Park Operations & Maint. – North District Erik Koppin, Chief-Park Operations & Maint. – South District Bill Singleton, Chief-Business Operations Brandy Sotke-Boyd, Chief-Recreation, Programs & Services Zach Zuchowicz, DEI & Community Engagement Coordinator Kelley Moss, Recreation Program Supervisor Jami Monte, Staff Assistant Libby Soncrainte, Recreation Program Coordinator Shannon Kenny, Technical Office Specialist FISCAL SERVICES Kevin Syoen, P&R Fiscal Coordinator APPROVAL OF AGENDA Director Ward proposed to amend the agenda as follows: 1. Remove Item A, Natural Resources and Environment Annual Summary. 2. Reletter Item B, FY2024 Recreation Programs & Services Year-End Report, as Item A under Presentations/Recognitions. 3. Reletter Item C, FY2024 Golf Year-End Report, as Item B under Presentations/Recognitions. 4. Reletter Item D, FY2024 Year-End Financial Report, as Item C under Communications/Reports. 5. Insert “Bicentennial Oaks Soil Contamination” as Item 7 under the Regular Agenda. 6. Renumber Item 7, Director’s Report, as Item 8 under New & Miscellaneous Business. 7. Renumber Item 8, Executive Committee Update, as Item 9 under New & Miscellaneous Business. 8. Renumber Item 9, Pursuant to MCL 15.268(d) - Property Acquisition Update, as Item 10 under Closed Session. 9. Renumber Item 10, Pursuant to MCL 15.268(a) - Chris Ward Performance Evaluation, as Item OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Ebony Bagley, Chair J. David VanderVeen Vice Chair Andrea LaFontaine Secretary Lola Banks Ann Erickson Gault Christine Long Jim Nash Nancy Quarles Yolanda Smith Charles Shanell Weatherspoon December 4, 2024 Page 2 11 under Closed Session. Quarles moved to approve the agenda, as amended. Seconded by Long. Motion carried unanimously on a voice vote. APPROVAL OF MINUTES Erickson Gault moved to approve the minutes of November 6, 2024, as presented. Seconded by Weatherspoon. Motion carried unanimously on a voice vote. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. FY2024 Recreation Programs & Services Year-End Report Ms. Boyd provided a year-end report for Recreation Programs & Services. B. FY2024 Golf Year-End Report Mr. Hughes provided a year-end report for the 2024 golf season. COMMUNICATIONS/REPORTS C. FY2024 Year-End Financial Report Mr. Syoen provided the FY2024 year-end financial report. REGULAR AGENDA ITEMS 1. Catalpa Oaks – South Oakland Soccer Association (SOCS) License Agreement VanderVeen moved to approve the Catalpa Oaks – South Oakland Soccer Association (SOCS) License Agreement, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 2. Red Oaks Waterpark 2025 Facility Repair Expenditures Erickson Gault moved to approve the Red Oaks Waterpark 2025 Facility Repair Expenditures, as presented. Seconded by Weatherspoon. Motion carried unanimously on a roll call vote. 3. Groveland & Pontiac Oaks ADA Kayak Launch LaFontaine moved to approve the Groveland & Pontiac Oaks ADA Kayak Launch, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. December 4, 2024 Page 3 4. FY2025 Fees and Charges Ms. Boyd provided updated Fees and Charges sheets. Long moved to approve the FY2025 Fees and Charges, as presented. Seconded by Quarles. Quarles moved to amend the FY2025 Fees and Charges to keep the Military/Veterans rates for golf the same as FY2024. Seconded by Long. Motion carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 5. Extreme Air Jumper Purchase LaFontaine moved to approve the Extreme Air Jumper Purchase, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 6. Interlocal Agreement with the School District of the City of Pontiac Weatherspoon moved to approve the Interlocal Agreement with the School District of the City of Pontiac, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 7. Bicentennial Oaks Soil Contamination Weatherspoon moved to approve Bicentennial Oaks Soil Contamination, as presented. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 8. Director’s Report Director Ward provided an overview of his report. 9. Executive Committee Update Chair Bagley provided an update from the Executive Committee meeting held on November 25, 2024. CLOSED SESSION 10. Pursuant to MCL 15.268(d) – Property Acquisition Update 11. Pursuant to MCL 15.268(a) – Chris Ward Performance Evaluation VanderVeen moved that the Oakland County Parks and Recreation Commission enter into Closed Session for the purposes of discussion to consider the purchase or lease of real property December 4, 2024 Page 4 and the personnel evaluation of OCPR Director, Chris Ward. Seconded by Long. Motion carried unanimously on a roll call vote. The Commission went into Closed Session at 3:25 p.m. The Commission reconvened in Open Session at 4:24 p.m. VanderVeen moved to direct staff to proceed as discussed in Closed Session. Seconded by Long. Motion carried on a roll call vote with LaFontaine and Quarles absent. ANNOUNCEMENTS/ADJOURNMENT Chair Bagley reminded Commissioners that the Holiday Market is being held at the Farmers Market today and invited them to join staff at the Parks Holiday Party on December 12th. At 4:27 p.m., there being no further business to come before the Commission, the meeting was adjourned to January 8, 2025, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.