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Home My WebLink AboutResolutions - 2024.12.12 - 41756 AGENDA ITEM: Grant Acceptance from the Michigan Department of Transportation (MDOT) for Improvement of Runway Lighting at the Oakland/Troy Airport DEPARTMENT: Economic Development - Aviation and Transportation MEETING: Board of Commissioners DATE: Thursday, December 12, 2024 11:11 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4685 Motion to accept the grant award from the Michigan Department of Transportation (MDOT) for improvement of runway lighting at the Oakland/Troy Airport in Troy, MI, including Reconstruct Taxiway 10/28 Lighting – Construction (BIL), in the total amount of $143,790, including a County match of $7,190, for the period of October 30, 2024 through August 21, 2026; further, authorize the Chair of the Board of Commissioners to execute the airport sponsor contract with MDOT on behalf of the County. ITEM CATEGORY SPONSORED BY Grant Yolanda Smith Charles INTRODUCTION AND BACKGROUND The County of Oakland (“County”) is eligible for federal funding from the Federal Aviation Administration (“FAA”) Bipartisan Infrastructure Law (BIL) Grant for airport development projects through a block grant to the Michigan Department of Transportation (“MDOT”), MDOT BIL Agreement No. 2024-0845, Federal Project No. 3-26-0118-18124 for improvement of runway lighting at the Oakland/Troy Airport in Troy, MI, including Reconstruct Taxiway 10/28 Lighting – Construction (BIL). MDOT shall act as agent on behalf of the County in the administration of the project. The County of Oakland (County) owns the Oakland/Troy Airport (Airport) in Troy, Michigan; and the Airport Committee has reviewed the project and recommends acceptance of the grant contract. This is the second phase of funding for the referenced project, and the grant performance period will be October 30, 2024 through August 21, 2026, for a total project cost of $143,790 to be shared 90% federal, 5% state and 5% local. Approval of the grant agreement requires a local match of $7,190, which is available in the Airport Fund. The target date for project completion is Spring, 2025. No application was requested from Oakland County for the project; however, the attached contract has completed the County Grant Review Process in accordance with the Grants Policy approved by the Board at their January 21, 2021 meeting. POLICY ANALYSIS The Runway 10-28 electrical system is at the end of its useful life. This project includes the replacement of the Runway 10-28 electrical components including edge lights, threshold lights, and conduit/cable/counterpoise. The project also includes the removal of existing electrical infrastructure and site restoration. Acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. BUDGET AMENDMENT REQUIRED: No Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Cheryl Bush, Manager Aviation & Transportation ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 12/12/2024 AGENDA DEADLINE: 12/12/2024 7:00 PM ATTACHMENTS 1. Troy 2024-0845 (18124) BIL AIG - Sig Boxes 2. Award_AWD00574__Grant_Acceptance 3. Grant Review Sign-Off_Runway Lighting COMMITTEE TRACKING 2024-12-04 Economic Development and Infrastructure - Recommend to Board 2024-12-12 Full Board - Adopt Motioned by: Commissioner Linnie Taylor Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Kristen Nelson, Ajay Raman (3) Passed View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 1 of 7 For AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 (version 0) Overall Process Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 Overall Status In Progress Due Date 11/02/2024 Calendars In Use Consecutive Days (No Calendars Selected) Details Award AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 (version 0) Award Number AWD00574 Award Status Approval In Process Version 0 Version Status History Award Company Oakland County Name Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting - CON- BIL Award Lifecycle Status Open Grantor Award Reference Number Award Date 10/30/2024 Award Signed Date Award Type Airport Awards Award Tier 2 - $10,001 - $250,000 Institutional Id Spend Restriction Default Award Group 14 - Janell Umscheid Award Contract Owner Cheryl Bush (31381) Grantor Is Subaward No Prime Grantor Federal Aviation Administrator Grantor Michigan Department of Transportation Bill-To Grantor Michigan Department of Transportation Letter of Credit Document ID Award Billing Sequence Active No View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 2 of 7 Award Amounts Currency USD Zero Amount Award Grantor Direct Cost 136,600.00 Grantor Indirect Cost 0.00 Grantor Total 136,600.00 Match Total 7,190.00 Award Total 143,790.00 Entered Line Amount 136,600.00 Authorized Amount 136,600.00 Billing Limit Override 0.00 Billed To Date 0.00 Match Required by Grantor No Award Calendar Award Schedule Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting - CON- BIL Start Date 10/30/2024 End Date 08/21/2026 Contract Start Date Contract End Date Proposal Federal Award Id Number 3-26-0118-18124 Assistance Listing 20.106 - Airport Improvement Program Assistance Listing Description Airport Improvement Program Proposal ID Proposal Version Related Proposals Award Line Summary Line Line Number Grant Revenue Category Line Type Line Status Line Amount Billing Schedule Scheduled, In Progress, and Ready To Bill Amount Billed Amount Non-Billed Amount From Date To Date AWD00574 RC610314 - Federal Capital Grants (Line 1) 1 GRN-1004580 Oakland/Troy Airport Runway 10/28 Lighting Reconstruct - BIL RC610314 - Federal Capital Grants Fixed Amount Draft 136,600.00 0.00 0.00 0.00 09/06/2024 08/21/2028 View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 3 of 7 Award Lines Award Line AWD00574 RC610314 - Federal Capital Grants (Line 1) Line Number 1 Billed Amount 0.00 Line Status Draft Line Item Details Company Oakland County Line Type Fixed Amount Primary Yes Grant GRN-1004580 Oakland/Troy Airport Runway 10/28 Lighting Reconstruct - BIL Line Amount 136,600.00 Revenue Category RC610314 - Federal Capital Grants Award Line Lifecycle Status Open Spend Restriction Line Item Description Deferred Revenue No Line Assistance Listing Line Assistance Listing Description Indirect Cost Current Rate 0.00% Rate Agreement 0% Rate (01/01/1900) Basis Type Total Direct Costs Object Class Set Standard Cost Rate Type Oakland County Exception Revenue Allocation Profile Non-Departmental General Fund & Finance Program Basis Limit Additional Information From Date 09/06/2024 To Date 08/21/2028 Memo Cost Center Program View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 4 of 7 *Fund FND56500 County Airports Additional Worktags Subrecipient Line Federal Award Id Number Award Notes Notes MDOT, as a block grant state, is disbursing this FAA Bipartisan Infrastructure Law (BIL) Grant, to reconstruct Runway Lighting at Oakland/Troy Airport, Runway 10/28. This is the second phase of funding and will be issued in the amount of $143,790. Funding will be shared 90% Federal, 5% State, and does require a 5% Local Match, which is available in the Airport Fund. Assigned Roles Assignable Role Role Assignee Count Assigned To Grant Review Information Grant Review Information Type Comment 24. (Without Position(s) The Grant Manager understands the Application and Acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding? *Required: Yes or No Yes 23. (With Position(s) The Grant Manager understands that grant Application and Acceptance of this grant does not obligate the County to any future commitments and continuation of the Special Revenue position(s) in the grant are contingent upon continued future levels of grant funding? *Required: Yes or No Yes 22. The Department can and intends to comply with all terms and conditions of the agreements? *Required: Yes or No Yes 21. Does the department have any legal questions or concerns? If yes, have you reached out to Corporation Counsel for assistance? *Required: Yes or No No concerns 20. The grant manager has thoroughly reviewed the guidelines, contract, and all material provided by the awarding entity relating to acceptance of the funds? *Required: Yes or No Yes 19. Provide the Grant Worktags for NEW grant funded position (fund(s), Cost Center(s), and Program(s) number? *Required if applicable N/A 18. Will this grant change any existing grant related position numbers? (i.e. deletions, reclassifications, change in hours, etc.) No 17. Grantor Submission Due Date:12/15/2024 16. Match/Source (if applicable):$7,190 - Airport Fund 15. Total Budget:$143,790 13. Existing Grant Related Position(s) number: *Required if applicable N/A 12. New Grant Funded Position(s) Request (include classification titles, Supervisor name, and number of hours FT/PTNE: *Required if applicable N/A View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 5 of 7 Grant Review Information Type Comment 11. Is the application/award submission electronically? If yes, attach Proxy form that require the Commissioners' signature: No 10. Funding Continuation:No 09. IT Resources (New Computer Hardware/Software Needs or Purchases):None 08. New Facility/Office Space Needs:None 07. Contract - Indicate Contractor(s) and Service/Product(s):N/A 06. Will you issue subaward(s) – Indicate Agency(ies):No 05. Original Source of Funding:FAA Bipartisan Infrastructure Law (BIL) Grant issued through MDOT 04. Document Identification Number:MDOT BIL Agreement Number 2024-0845, Grant Number 3-26-0118-18124 03. Department Contact Name/Number:Cheryl Bush (248) 666-5680 02. Operating Department:Economic Development/Aviation 01. Due Date for Reviewer Comments:11/19/2024 14. Total amount of Grantor Funds:$7,189 (State) $129,411 (Federal) Attachments Attachment Troy 2024-0845 (18124) BIL AIG - Sig Boxes.pdf MR-GrantAcceptance.docx Budget Award Budget Defaults Default Budget Structure Award - Total Expense by Grant Default Entry Type Project and Award Default Balanced Amendment Yes Details Budget Template Award - Total Expense by Grant : AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 (version 0) Budget AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 (version 0) Budget Check Enabled Yes Budget Check Options Include Reserved Journal Lines Yes Allow Credit Transactions to Pass Yes Budget Check Option Warn Evaluation Date Budget Date Cumulative Control Periods Yes View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 6 of 7 Budget Check Control Periods Control by Duration Ledger Types for Budget Check Actuals Commitments Obligations Allow Budget Check Override No Process Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Award Event Award Event Step Completed 10/31/2024 10:37:14 AM 11/02/2024 Cheryl Bush (31381)1 Award Event Award Budget Hub Not Required 11/02/2024 0 Award Event Review Award Approved 10/31/2024 11:10:45 AM 11/02/2024 Janell Umscheid (21477) (Grant Budget Specialist) 1 Award Event Review Award Sent Back 11/01/2024 03:53:49 PM 11/02/2024 Tifanny Keyes-Bowie (12452) (Sponsored Programs Manager) 1 Send Back Reason from Tifanny Keyes-Bowie: Need to include Misc Resolution Award Event Award Event Submitted 11/04/2024 10:08:12 AM 11/02/2024 Michelle Stover (14534) on behalf of Cheryl Bush (31381) 1 Award Event Award Budget Hub Not Required 11/02/2024 0 Award Event Review Award Approved 11/13/2024 07:33:39 AM 11/02/2024 Janell Umscheid (21477) (Grant Budget Specialist) 1 Award Event Review Award Sent Back 11/13/2024 11:32:15 AM 11/02/2024 Tifanny Keyes-Bowie (12452) (Sponsored Programs Manager) 1 Send Back Reason from Tifanny Keyes-Bowie: Please include the MR and State award amount on the grant review information tab Award Event Award Event Submitted 11/13/2024 12:02:48 PM 11/02/2024 Cheryl Bush (31381)1 Award Event Award Budget Hub Not Required 11/02/2024 0 Award Event Review Award Approved 11/14/2024 11:03:10 AM 11/02/2024 Janell Umscheid (21477) (Grant Budget Specialist) 1 Award Event Review Award Approved 11/14/2024 12:23:18 PM 11/02/2024 Tifanny Keyes-Bowie (12452) (Sponsored Programs Manager) 1 Award Event Approval by Added Approvers Approved 11/14/2024 12:26:46 PM 11/21/2024 Heather Mason (14906) (Grant Review Departments) 1 View Business Process from Notification: Award:AWD00574: Grant Acceptance - Oakland/Troy Rwy 10/28 Lighting 10/30/2024 for $143,790.00 02:24 PM 11/14/2024 Page 7 of 7 Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Award Event Approval by Grant Review Departments (All) Approvers Added 11/14/2024 02:07:41 PM 11/21/2024 Kathryn Alexander (29532) (Grant Review Departments) 1 Award Event Approval by Grant Review Departments (All) Approved 11/14/2024 02:07:41 PM 11/21/2024 Kathryn Alexander (29532) (Grant Review Departments) 1 Award Event Approval by Added Approvers Awaiting Action 11/21/2024 Robert Erlenbeck (27643) (Grant Review Departments) 1 Award Event Approval by Added Approvers Awaiting Action 11/21/2024 Shannon Lee (29084) (Grant Review Departments) 1 Award Event Approval by Added Approvers Awaiting Action 11/21/2024 Sheryl Johnson (41706) (Grant Review Departments) 1 Award Event Approval by Added Approvers Awaiting Action 11/21/2024 Jody Hall (11570)1 Remaining Process Click on the button below to review remaining process details. GRANT REVIEW SIGN-OFF – Central Services/Aviation AWD00574 GRANT NAME: Oakland Troy Rwy lighting 10/28 FUNDING AGENCY: Federal Aviation Administration (FAA) through Michigan Department of Transportation (MDOT) Office of Aeronautics DEPARTMENT CONTACT: Cheryl Bush (248) 666-5680 STATUS: Acceptance (Greater than $10,000) DATE: 11/22/2024 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Shannon Lee (11/22/2024) Human Resources: Approved by Human Resources. No position impact. - Heather Mason (11/14/2024) Risk Management: Approved. Agreement contains no County insurance requirements. – Robert Erlenbeck (11/14/2024) Corporation Counsel: Approved. I have reviewed the Bipartisan Infrastructure Law Agreement and found no legal issues that must be addressed before it is approved by the Board of Commissioners. – Jody Hall (11/15/2024)