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Home My WebLink AboutResolutions - 2024.12.12 - 41762 AGENDA ITEM: Memorandum of Understanding with the Oakland County Workforce Development Division to Manage American Rescue Plan Act Funds DEPARTMENT: Economic Development - Workforce Development MEETING: Board of Commissioners DATE: Thursday, December 12, 2024 11:11 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4764 Motion to approve the attached Memorandum of Understanding between Oakland County Board of Commissioners and the Oakland County Workforce Development Division for the use of Coronavirus State and Local Fiscal Recovery Funds (SLFRF). Authorizes the Oakland County Workforce Development Division to utilize $485,000.00 of American Rescue Plan Act funds for the outreach and marketing for the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs; further, authorize the Chair of the Board of Commissioners to execute the attached agreement. ITEM CATEGORY SPONSORED BY Contract Gwen Markham INTRODUCTION AND BACKGROUND In accordance with MR21283 and MR2023-3623_23-162, the BOC appropriated $6,624,000.00 and $15,000,000.00 respectively for the project as described by this MOU. Further, BOC and Workforce Development understand this MOU is required pursuant to the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, the United States Department of Treasury Final Rules, and March 29, 2024 guidelines and FAQs. Jennifer Llewellyn (Manager) and Rana Al-Igoe (Administrator), will manage the projects and ensure that the $485,000.00 will be utilized for outreach and marketing for the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs and that all project deliverables are met within the period of performance, as described above in Section 2. In partnership with the Department of Public Communication and Purchasing Department, Workforce Development will coordinate the procurement, design, and execution of marketing and outreach materials for the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs. BUDGET AMENDMENT REQUIRED: No Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Jennifer Llewellyn, Manager ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 12/12/2024 AGENDA DEADLINE: 12/12/2024 7:00 PM ATTACHMENTS 1. MOU Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs 2. ARPA MOU Memo COMMITTEE TRACKING 2024-12-04 Finance - Recommend to Board 2024-12-12 Full Board - Adopt Motioned by: Commissioner Linnie Taylor Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Kristen Nelson, Ajay Raman (3) Passed OAKLAND COUNTY MEMORANDUM OF UNDERSTANDING BETWEEN OAKLAND COUNTY BOARD OF COMMISSIONERS AND WORKFORCE DEVELOPMENT, A DIVISION OF OAKLAND COUNTY ECONOMIC DEVELOPMENT This Memorandum of Understanding (“MOU”) is made and entered into between the Oakland County Board of Commissioners, (“BOC”), a Michigan Constitutional and Municipal Corporation, a political subdivision of the state of Michigan, whose address is 1200 North Telegraph, Pontiac, Michigan 48341 and Workforce Development, a Division of Oakland County Economic Development. County and Workforce Development may be referred to individually as a “Party” and jointly as "Parties". The Parties agree as follows: 1. PURPOSE OF MOU. In accordance with MR21283 and MR2023-3623 _23-162, the BOC appropriated $6,624,000.00 and $15,000,000.00 respectively for the project as described by this MOU. Further, BOC and Workforce Development understand this MOU is required pursuant to the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, the United States Department of Treasury Final Rules, and March 29, 2024 guidelines and FAQs. 2. SLFRF CONDITIONS. A.Workforce Development has contractually obligated $21,139,000.00 of the $21,624,000.00 to subrecipients, contractors, and grantees to deliver the program and services outlined in MR21283 and MR2023-3623_23-162. These programs and services include Oakland80 Career and Education Navigators, the Oakland County Business Resource Network, Flexible Workforce Assistance, Childcare Scholarship, and Dutton Farm Workforce Development Programs. B.Workforce Development has reserved $485,000.00 of the $21,139,000 for outreach and marketing of the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs. This includes, but is not limited to billboards, digital campaigns, videos, bus signs, direct mailings, and digital audio ads. This reserve will be contractually obligated to competitively procured vendors and spent in its entirety prior to December 31, 2026. 3. SCOPE. Workforce Development, under the leadership of Jennifer Llewellyn (Manager) and Rana Al- Igoe (Administrator), will ensure that the $485,000.00 will be utilized for outreach and marketing for the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs and that all project deliverables are met within the period of performance, as described above in Section 2. In partnership with the Department of Public Communication and Purchasing Department, Workforce Development will coordinate the procurement, design, and execution of marketing and outreach materials for the Oakland80 Career and Education Navigators and Flexible Workforce Assistance Programs. WORKFORCE DEVELOPMENT/ECONOMIC DEVELOPMENT BY: DATE: Sean Carlson, Deputy County Executive THE COUNTY OF OAKLAND BY: DATE: David Woodward, Chairperson, Oakland County Board of Commissioners MEMO To: Chief Deputy County Executive Subject: SLFRF Obligation FAQs Date: November 7, 2024 Executive Summary 1. Key Takeaway: The introduction of interagency MOUs as an obligation vehicle provides the County a tool to obligate dollars more efficiently and allows more time to continue refining its reallocation decisions. This memo summarizes preliminary takeaways from the updated FAQ released earlier this year. Interpretation of this guidance may evolve as additional information is released. Summary of FAQ Significant Changes The updated SLFRF FAQs provide funding recipients with more pathways to obligate funds before the December 31, 2024 and more flexibility to adjust obligations after December 31, 2024 in response to changing program needs. Key Language from Treasury: “Treasury considers an interagency agreement, including an agreement in the form of a memorandum of understanding (MOU), to constitute a “transaction requiring payment” similar to a contract or subaward and therefore an obligation for purposes of the SLFRF rule, if the agreement satisfies one of the following conditions: •it imposes conditions on the use of funds by the agency, department, or part of government receiving funds to carry out the program; •it governs the provision of funds from one agency, department, or part of government to another to carry out an eligible use of SLFRF funds; or •it governs the procurement of goods or services by one agency, department, or part of government from another, and the agreement also satisfies each of the following conditions: •it sets forth specific requirements, such as a scope of work and project deliverables; •it is signed by the parties to the agreement, or otherwise evidences that each party has assented to the agreement; and •it does not disclaim any binding effect or state that it does not create rights or obligations.” Considerations: Interagency MOUs may be easier and faster to execute than contracts, grant agreements or other legal vehicles and may serve as an “umbrella obligation” for other types of costs, allowing recipients to more broadly obligate funds within a discrete program in advance of the expenditure deadline. In addition, the new FAQs appear to indicate that personnel costs for positions that remain unfilled as of 12/31/24 may be obligated through an MOU.