HomeMy WebLinkAboutResolutions - 2024.12.12 - 41766
AGENDA ITEM: Grant Acceptance from the Michigan Fitness Foundation for the FY 2025
Supplemental Nutrition Assistance Program
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Thursday, December 12, 2024 11:11 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4705
Motion to accept the FY 2025 Supplemental Nutrition Assistance Program from the Michigan
Fitness Foundation in the amount of $42,000, effective on the date of approval through September
30, 2025; further, authorize the Chair of the Board of Commissioners to execute this agreement;
further, amend the FY 2025 budget as detailed in the attached schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division was awarded funding in the amount of $42,000 from the
Michigan Fitness Foundation (MFF) Supplemental Nutrition Assistance Program Education (SNAP-
ED) grant. SNAP-ED is nutrition education; physical activity promotion; policy, systems, and
environmental change efforts; and social marketing that improve the likelihood that persons eligible
for SNAP will make healthy food choices within a limited budget and choose physically active
lifestyles consistent with the current Dietary Guidelines for Americans and the USDA food guidance.
The grant funding supports the provision of direct education to youth and older adult participants
through Policy, Systems, and Environmental (PSE) changes that make healthy choices more
available in aligned settings and systems such as early childhood centers and senior centers in the
cities of Pontiac and Oak Park. The Agreement will be effective on the date of full execution through
September 30, 2025.
Grant funding is sufficient to continue funding one (1) Special Revenue (SR) Part-Time Non-Eligible
(PTNE) 1,000 hours per year Public Health Educator II position (#P00011822) within the Health
Promotion Services unit.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Shane Bies, Administrator Public Health
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 12/12/2024
AGENDA DEADLINE: 12/12/2024 7:00 PM
ATTACHMENTS
1. PH&S - Health FY2025 SNAP-ED Grant_Sch.A
2. Grant Review Sign-Off
3. FY25 SNAP-Ed Subrecipient Agreement - OCHD
COMMITTEE TRACKING
2024-12-03 Public Health and Safety - Recommend to Board
2024-12-12 Full Board - Adopt
Motioned by: Commissioner Linnie Taylor
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Kristen Nelson, Ajay Raman (3)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2025 SNAP-ED GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-1004482 610000 Federal Operating Grants $42,000 $42,000 $42,000
Total Revenues $42,000 $42,000 $42,000
E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-1004482 702000 Salaries $27,638 $27,638 $27,638
E Human Services Grants Health FND11007 CCN1060241 SC722790 PRG133350 GRN-1004482 722000 Social Security 330 330 330
E Human Services Grants Health FND11007 CCN1060241 SC722770 PRG133350 GRN-1004482 722000 Retirement 1,047 1,047 1,047
E Human Services Grants Health FND11007 CCN1060241 SC722810 PRG133350 GRN-1004482 722000 Disability 65 65 65
E Human Services Grants Health FND11007 CCN1060241 SC722820 PRG133350 GRN-1004482 722000 Unemployment 3 3 3
E Human Services Grants Health FND11007 CCN1060241 SC722760 PRG133350 GRN-1004482 722000 Group Life 11 11 11
E Human Services Grants Health FND11007 CCN1060241 SC722750 PRG133350 GRN-1004482 722000 Workers Compensation 38 38 38
E Human Services Grants Health FND11007 CCN1060241 SC730982 PRG133350 GRN-1004482 730000 Interpreter Fees 600 600 600
E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-1004482 730000 Indirect Costs 1,831 1,831 1,831
E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-1004482 730000 Printing 3,250 3,250 3,250
E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-1004482 730000 Travel and Conference 2,704 2,704 2,704
E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-1004482 750000 Materials and Supplies 1,366 1,366 1,366
E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-1004482 750000 Postage-Standard Mailing 50 50 50
E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-1004482 750000 Provisions 2,400 2,400 2,400
E Human Services Grants Health FND11007 CCN1060241 SC731339 PRG133350 GRN-1004482 730000 Periodical Books Publ Sub 349 349 349
E Human Services Grants Health FND11007 CCN1060241 SC774677 PRG133350 GRN-1004482 770000 Insurance 318 318 318
Total Expenditures $42,000 $42,000 $42,000
GRANT REVIEW SIGN-OFF – Health & Human Services/Health AWD00578
GRANT NAME: FY2025 SNAP-Ed Subrecipient Agreement
FUNDING AGENCY: Michigan Fitness Foundation
DEPARTMENT CONTACT PERSON: Stacey Sledge 248-452-2151
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/14/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be
placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (11/12/2024)
Human Resources:
Approved by Human Resources. Continues 1 position with no changes. HR action not needed. – Hailey Matthews on
behalf of Heather Mason (11/14/2024)
Risk Management:
Approved. Contract allows the County to self-insure. – Robert Erlenbeck (11/12/2024)
Corporation Counsel:
Approved. I have reviewed the grant documents and see no legal issues. - Bradley Benn (11/12/2024)
FY 2025 Michigan Fitness Foundation SNAP-Ed Subrecipient Agreement
Institution/Organization ("MFF")
Name: Michigan Fitness Foundation
Address: P.O. Box 27187
Lansing, MI 48909
Institution/Organization ("SUBRECIPIENT")
Name: Oakland County Health Division
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
EIN No: 38-6004876
Prime Contract No. E20244636-00 Subaward No. FY25 OCHD
Awarding Agency (“MDHHS”)
Michigan Department of Health and Human
Services
USDA Food Nutrition Service
ALN Title and No.
Food Stamp Program 10.561
Subrecipient Period of Performance
10/1/2024 to 09/30/2025
Maximum Amount Funded
$42,000
Project Title Supplemental Nutrition Assistance Program – Education (SNAP-ED)
A Healthier Oakland
PART I
1.Period of Agreement
This Agreement will commence on October 1, 2024 and continue through September 30, 2025. If
this Agreement is not fully executed by October 31, 2024, unless a specific limited-time extension is
negotiated, no services shall be provided, and no costs incurred until this Agreement is fully
executed by both parties. This Agreement is in full force and effect for the period specified.
2.Program Budget and Agreement Amount
A.Agreement Amount
The total amount of this Agreement is $42,000. MFF under the terms of this Agreement will
provide funding not to exceed $42,000. The source of funding provided by MFF and approved
indirect rate shall be followed as described in Attachment 1 Budget Summary, of this
Agreement, which is part of this Agreement through reference.
This Agreement is designated as a Subrecipient relationship (federal funding) and is not a
research and development project.
B.Equipment Purchases and Title
Any Subrecipient equipment purchases supported in whole or in part through this Agreement
must be listed in the supporting Equipment Inventory Schedule which should be included with
Subrecipient’s final progress report. Equipment means tangible, non-expendable, personal
property having a useful life of more than one year and an acquisition cost of $5,000 or more per
unit.
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Title to items having a unit acquisition cost of less than $5,000 shall vest with Subrecipient upon
acquisition. MFF reserves the right to retain or transfer the title to all items of equipment having a
unit acquisition cost of $5,000 or more, to the extent that MFF’s proportionate interest in such
equipment supports such retention or transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by $5,000 or 10%, whichever is
greater, is permissible without prior written approval of MFF. Any modification or deviations in
excess of this provision, including any adjustment to the total amount of this Agreement, must
be made in writing and executed by all parties through an amendment to this Agreement before
the modifications can be implemented. This deviation allowance does not authorize new
categories, subcontracts, equipment items or positions not shown in Attachment 1 Budget
Summary and supporting detail schedules.
3. Purpose
The focus of the program is to conduct Supplemental Nutrition Assistance Program Education
(SNAP-Ed) as approved and defined in the FY2025 Michigan SNAP-Ed Plan of Work. SNAP-Ed is
nutrition education; physical activity promotion; policy, systems, and environmental change
efforts; and social marketing that improve the likelihood that persons eligible for SNAP will
make healthy food choices within a limited budget and choose physically active lifestyles
consistent with the current Dietary Guidelines for Americans and the USDA food guidance.
4. Statement of Work
Subrecipient agrees to undertake, perform and complete the services described in Attachment 2
Program Summary Details Workbook and Narrative, which is part of this Agreement.
5. Financial Requirements
The financial requirements shall be followed as described in Part II of this Agreement and
Attachment 1 Budget Summary, which are part of this Agreement.
6. Performance/Progress Report Requirements
The progress reporting methods shall be followed as described in Part II and Attachment 4 Reporting
Due Dates, which are part of this Agreement.
7. General Provisions
Subrecipient agrees to comply with the General Provisions outlined in Part II and Attachment 3
Contact List; Attachment 5 Invoice Signature Authorization; and Attachment 6 Personnel Expense
Certification, which are part of this Agreement.
8. Notification
All Notices under this Agreement shall be in writing and shall be effective upon receipt and shall be
sent using either the RMail or Adobe electronic communication platforms (which certify both
sending and receipt of the Notice) to the Subrecipient or to greilly@michiganfitness.org.
9. Special Conditions
A. This Agreement is valid upon signature by Subrecipient then approval and execution by MFF.
B. This Agreement is conditionally approved subject to and contingent upon availability of funds.
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C. Based on the availability of funding, MFF may specify the amount of funding the Subrecipient
may expend during a specific time period within the Agreement period.
D. MFF will not assume any responsibility or liability for costs incurred by Subrecipient after
October 31, 2024, if a fully executed agreement is not in place by that date, unless a specific
limited- time extension is negotiated prior to the signing of this Agreement.
E. Subrecipient agrees to receive payments by electronic funds transfer (EFT).
10. Special Certification
The individual or officer signing this Agreement certifies by his or her signature that he or she is
authorized to sign this Agreement on behalf of the responsible governing board, official or
Subrecipient.
11. Signature Section
For Subrecipient
Signature Date
Name Title
For the Michigan Fitness Foundation
Amy Ghannam, President & CEO Date
PART II
GENERAL PROVISIONS
I. RESPONSIBILITIES - SUBRECIPIENT
Subrecipient, in accordance with the general purposes and objectives of this Agreement, shall:
A. Publication Rights
1. Copyright materials only when Subrecipient exclusively develops books, films, or other such
copyrightable materials through activities supported by this Agreement. The copyrighted
materials cannot include service recipient information or personal identification data.
Subrecipient grants MFF, MDHHS, and USDA a royalty-free, non-exclusive and irrevocable
license to reproduce, publish and use such materials copyrighted by Subrecipient and
authorizes others to reproduce and use such materials.
2. Obtain prior written authorization from MFF for any materials copyrighted by Subrecipient
or modifications bearing acknowledgment of MFF’s and MDHHS’s name prior to
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reproduction and use of such materials. MFF or MDHHS may modify the material
copyrighted by Subrecipient and may combine it with other copyrightable intellectual
property to form a derivative work. MFF and MDHHS will own and hold all copyright and
other intellectual property rights in any such derivative work, excluding any rights or interest
granted in this Agreement to Subrecipient. If Subrecipient ceases to conduct business for any
reason or ceases to support the copyrightable materials developed under this Agreement,
MFF and MDHHS have the right to convert its licenses into transferable licenses to the extent
consistent with any applicable obligations Subrecipient has.
3. Obtain prior written authorization from MFF, at least 42 days in advance, and give
recognition to MFF and MDHHS in any and all publications, papers and presentations arising
from the Agreement activities.
4. Notify MFF 60 days before applying to register a copyright with the U.S. Copyright Office.
Subrecipient must submit an annual report for all copyrighted materials developed by
Subrecipient through activities supported by this Agreement and must submit a final
invention statement and certification within 90 days of the end of the agreement period.
5. Not make any media releases related to this Agreement, without prior written authorization
from MFF.
B. Fees
Guarantee that any claims made to MFF under this Agreement shall not be financed by any
sources other than MFF under the terms of this Agreement. Subrecipient agrees to submit the
scope of work in the areas of nutrition and physical activity that may overlap with the work
outlined in and for the period of this Agreement. Subrecipient agrees to submit to MFF within 30
days of receipt for current and pending projects, written documentation of: 1) the funding
source(s), 2) funding amount, and 3) brief description that includes anticipated scope of work
activities, staff time and effort, noting any impacts on SNAP-Ed time and effort, and evaluation
tools. Subrecipient also shall keep Current and Pending forms for key staff up to date at all times.
All documents cited here (#1-#3) and related to overlapping work must be included in the grant
records. If the duplicative funding impacts SNAP-Ed programming, an amendment to adjust
programming and budget may be submitted prior to May 1, 2025.
C. Grant Program Operation
Provide the necessary administrative, professional, and technical staff for operation of the grant
program. Obtain and maintain all necessary licenses, permits or other authorizations necessary
for the performance of this Agreement.
Use an accounting system that can identify and account for the funds received from each
separate grant, regardless of funding source, and assure that grant funds are not comingled.
D. Reporting
Utilize all report forms and reporting formats required by MFF.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation, to
support program activities and all expenditures made under the terms of this Agreement, as
required. Assure that all terms of this Agreement will be appropriately adhered to and that
records and detailed documentation for the grant project or grant program identified in this
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Agreement will be maintained for a period of not less than seven (7) years from the date of
termination, the date of submission of the final expenditure report or until litigation and audit
findings have been resolved. This section applies to Subrecipient, any parent, affiliate, or
subsidiary organization of Subrecipient, and any subcontractor that performs activities in
connection with this Agreement.
F. Authorized Access
1. Permit within ten (10) calendar days of providing notification and at reasonable times,
access by authorized representatives of MFF, MDHHS, Federal Grantor Agency, Inspector
Generals, Comptroller General of the United States and State Auditor General, or any of
their duly authorized representatives, to records, papers, files, documentation and
personnel related to this Agreement, to the extent authorized by applicable state or federal
law, rule or regulation.
2. Acknowledge the rights of access in this section are not limited to the required retention
period. The rights of access will last as long as the records are retained.
3. Cooperate and provide reasonable assistance to authorized representatives of MFF and
others when those individuals have access to Subrecipient’s grant records.
G. Audits
1. Required Audit or Audit Exemption Notice
Submit to MFF a Single Audit Certification form and either a Single Audit, Financial Related
Audit, or Audit Exemption Notice as described below. A Financial Related Audit is applicable
to for-profit Subrecipients that are designated as subrecipients. If submitting a Single Audit
or Financial Related Audit, Subrecipients must also submit a corrective action plan prepared
in accordance with Title 2 Code of Federal Regulations, Section 200.511(c) for any audit
findings that impact MFF funded programs, and management letter (if issued) with a
corrective action plan.
a. Single Audit
Subrecipients that are a state, local government, or non-profit organization that expend
$1,000,000 or more in federal awards during Subrecipient’s fiscal year, must submit a Single
Audit to MFF, regardless of the amount of funding received from MFF. The Single Audit must
comply with the requirements of Title 2 Code of Federal Regulations, Subpart F. The Single
Audit reporting package must include all components described in Title 2 Code of Federal
Regulations, Section 200.512 (c).
b. Financial Related Audit
Subrecipients that are for-profit organizations that expend $1,000,000 or more in
federal awards during Subrecipient’s fiscal year must submit either a financial related
audit prepared in accordance with Government Auditing Standards relating to all
federal awards; or an audit that meets the requirements contained in Title 2 Code of
Federal Regulations, Subpart F, if required by the federal awarding agency.
c. Audit Exemption Notice
Subrecipients exempt from the Single Audit and Financial Related Audit requirements
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(a. and b. above) must submit an Audit Exemption Notice that certifies these
exemptions.
2. Financial Statement Audit
Subrecipients exempt from the Single Audit and Financial Related Audit requirements (that
are required to submit an Audit Exemption Notice as described above) must also submit to
MFF a Financial Statement Audit prepared in accordance with generally accepted auditing
standards if the audit includes disclosures that may negatively impact MFF funded programs
including, but not limited to fraud, going concern uncertainties, financial statement
misstatements, and violations of contract and grant provisions. If submitting a Financial
Statement Audit, Subrecipients must also submit a corrective action plan for any audit
findings that impact MFF funded programs.
3. Due Date and Where to Send
The required audit and any other required submissions (i.e., corrective action plan, and
management letter with a corrective action plan), and/or Audit Exemption Notice must be
submitted to MFF within the earlier of: i) 30 calendar days after receipt of the auditor's
report(s), or ii) nine months after the end of the Grantee's fiscal year. Single Audit reports
must be submitted simultaneously to MFF and to Federal Audit Clearinghouse (in accordance
with Uniform Guidance 2 CFR 200.512(a)). The required submissions must be assembled in
PDF files and compatible with Adobe Acrobat (read only). MFF reserves the right to request a
hard copy of the audit materials if for any reason the electronic submission process is not
successful.
4. Other Audits
MFF, MDHHS, or federal agencies may also conduct or arrange for “agreed upon
procedures” or additional audits to meet their needs.
H. Subcontracting
Subrecipient shall not assign this Agreement or subcontract any of the core functions of this
Agreement to other parties. For the avoidance of doubt, the core functions of this agreement include,
but are not limited to, each and every one of the services identified in Attachment 2.
I. Notification of Modifications
Provide notification to MFF within 14 days or sooner if circumstances warrant, in writing, of any
action by the Subrecipient’s governing board or any other funding source that would require or
result in significant modification in the provision of activities, funding, or compliance with
operational procedures.
J. Software Compliance
Ensure software compliance and compatibility with MFF’s data systems for activities provided
under this Agreement, including but not limited to stored data, databases, and interfaces for the
production of work products and reports. All required data under this Agreement shall be
provided in an accurate and timely manner without interruption, failure, or error due to the
inaccuracy of Subrecipient’s business operations for processing date/time data. All information
systems, electronic or hard copy, that contain state or federal data must be protected from
unauthorized access. State or federal data and information provided to Subrecipient or
Subrecipient's agent by or on behalf of the MFF, the State of Michigan, or federal government,
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and all data and information derived therefrom, is the exclusive property of the MFF, the State
of Michigan, or federal government.
K. Evaluation
1. If research and/or evaluation is being conducted concurrently in the areas of nutrition and
physical activity that overlaps with the work outlined in and for the period of this
Agreement, as defined in Attachment 2, Subrecipient agrees to submit to MFF within 30 days
of receipt for both current and pending projects, written documentation of: 1) the funding
source(s), 2) funding amount, and 3) brief description of activities, staff time and effort,
noting any impacts on SNAP-Ed time and effort, and outlining evaluation tools, materials,
and processes, provided such information is not otherwise proprietary to the Subrecipient or
a third party.
2. Implement a customized, comprehensive evaluation plan developed in collaboration with
MFF Evaluation Services. Should MFF, MDHHS, or USDA determine that additional specific
evaluation or reporting components are required at any point in the Agreement year, the
Subrecipient shall comply with these requirements within one (1) month of being notified
by MFF. Data sharing agreements must be in place and submitted whenever SNAP-Ed data
is used outside of the SNAP-Ed program Agreement. Protection of human subjects is of
critical importance, therefore, active Internal Review Board (IRB) protocols and approvals
that include the SNAP-Ed target audience covered by this Agreement must be submitted to
MFF for coordination with MFF IRBs for SNAP-Ed evaluation.
3. All data collected in support of this Agreement, including evaluation data, must be included
in the grant records and submitted to MFF upon request. Evaluation data must be retained
according to the general record retention requirements in this contract.
L. Mandatory Disclosures
1. Disclose to MFF in writing within 7 days, or sooner if circumstances warrant, of receiving
notice of any litigation, investigation, arbitration, or other proceeding (collectively,
“Proceeding”) potentially affecting this Agreement involving Subrecipient, a
subcontractor, or an officer or director of Subrecipient or subcontract, or that arises
during the term of this Agreement including:
a) All violations of federal and state criminal law involving fraud, bribery, or gratuity
violations.
b) A criminal Proceeding;
c) A parole or probation Proceeding;
d) A Proceeding under the Sarbanes-Oxley Act;
e) A civil Proceeding involving;
i. A claim that might reasonably be expected to adversely affect Subrecipient’s
viability or financial stability; or
ii. A governmental or public entity’s claim or written allegation of fraud; or
iii. Any complaint filed in a legal or administrative proceeding alleging the
Subrecipient or its subcontractors discriminated against its employees,
subcontractors, vendors, or suppliers during the term of this Agreement; or
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f) A Proceeding involving any license that Subrecipient is required to possess in
order to perform under this Agreement.
g) Any criminal activity that occurs between an employee, agent, or subcontractor of
Subrecipient while conducting activities pursuant to this Agreement.
2. Notify MFF, at least 90 calendar days before the effective date, of a change in
Subrecipient’s ownership and/or executive management.
M. Statement of Work Progress Reports
1. Submit monthly program highlights to MFF no later than the fifteenth (15th) of the
following month or as directed by MFF. Program highlights should include a two to three
paragraph summary of the activity defined in Attachment 2 and implemented during that
monthly period. Further instruction and clarification can be found in the FY2025 SNAP-Ed
Programming and Operations Manual for Subrecipients and on the SNAP-Ed at MFF
website.
2. Report at least quarterly in the Partner Update Portal: a) policy, systems, and environmental
change (PSE) progress aligned with Subrecipient’s evaluation plan and b) SNAP-Ed program
information, including site locations and programming description, that will be displayed on
the Map to Healthy Living website.
3. Submit a mid-year progress report, in narrative form, as directed on the SNAP-Ed at MFF
website, no later than April 15, 2025.
4. Submit a final progress report, including program reach information, as directed on the
SNAP-Ed at MFF website, due no later than November 3, 2025.
N. Conflict of Interest and Code of Conduct Standards
1. Be subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and 2
CFR 200.318 (c) (1) and (2).
2. Uphold high ethical standards and be prohibited from:
a. Holding or acquiring an interest that would conflict with this Agreement;
b. Doing anything that creates an appearance of impropriety with respect to the award or
performance of this Agreement;
c. Attempting to influence or appearing to influence any MFF or State employee by the
direct or indirect offer of anything of value; or
d. Paying or agreeing to pay any person, other than employees and consultants working for
Subrecipient, any consideration contingent upon the award of this Agreement.
3. Immediately notify MFF of any violation or potential violation of these standards. This
Section applies to Subrecipient, any parent, affiliate, or subsidiary organization of
Subrecipient, and any subcontractor that performs activities in connection with this
Agreement.
O. Travel Costs
Be reimbursed for travel costs (including mileage, meals, and lodging) budgeted and incurred
related to services provided under this Agreement and the FY2025 SNAP-Ed Programming and
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Operations Manual for Subrecipients available on the SNAP-Ed at MFF website.
Title 2 CFR 200.475 applies to all Subrecipients.
P. Federal Funding Accountability and Transparency Act (FFATA)
Complete and submit the FFATA Executive Compensation report if:
1. Subrecipient’s federal revenue was 80% or more of its annual gross revenue;
2. Subrecipient’s gross revenue from federal awards was $25,000,000 or more; AND
3. The public does not have access to the information about executive officer’s compensation
through periodic reports filed under Section 13(a) or 15 (d) of the Securities Exchange Act of
1934 or Section 6104 of the Internal Revenue Code of 1986.
Q. Insurance Requirements
1. Maintain a minimum of the insurances listed below and be responsible for all deductibles.
All required insurance must:
a. Protect MFF and the State of Michigan from claims that may arise out of, are alleged to
arise out of, or result from Subrecipient’s or a subcontractor’s performance;
b. Be primary and non-contributing to any comparable liability insurance (including self-
insurance) carried by the State; and
c. Be provided by a company with an A.M. Best rating of “A-” or better and a financial size
of VII or better, or self-insurance as authorized by applicable self-insurance regulations.
2. Insurance Types
a. Commercial General Liability Insurance or Self-Insurance: The Subrecipient shall provide
self-insurance necessary to cover all claims which may arise out of the Subrecipient’s
operations under the terms of this Agreement. The Subrecipient shall provide proof to
the Foundation of such insurance coverage. If Subrecipient will interact with children,
schools, or the cognitively impaired, Subrecipient must maintain appropriate insurance
coverage related to sexual abuse and molestation liability.
b. Workers’ Compensation Insurance or Self-Insurance: Coverage according to
applicable laws governing work activities. Policies must include waiver of
subrogation, except where waiver is prohibited by law.
c. Employers Liability Insurance or Governmental Self-Insurance.
d. Privacy and Security Liability (Cyber Liability) Insurance: Cover information security and
privacy liability, privacy notification costs, regulatory defense and penalties, and website
media content liability.
3. Require that contractors maintain the required insurances contained in this Section.
4. This Section is not intended to and is not to be construed in any manner as waiving,
restricting or limiting the liability of Subrecipient from any obligations under this
Agreement.
5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence
which the notifying Party reasonably believes may result in a claim against either Party. The
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Parties must cooperate with each other regarding such claim.
R. Criminal Background Check
1. Conduct or cause to be conducted a search that reveals information substantially similar to
information found on an Internet Criminal History Access Tool (ICHAT) check and a national
and state sex offender registry check for each new employee, employee, contractor,
contractor employee, or volunteer who, under this Agreement works directly with clients or
has access to client information.
a. ICHAT: http://apps.michigan.gov/ichat
b. Michigan Public Sex Offender Registry: http://www.mipsor.state.mi.us
c. National Sex Offender Registry: http://www.nsopw.gov
2. Conduct or cause to be conducted a Central Registry (CR) check for each new employee,
employee, contractor, contractor employee, or volunteer who, under this Agreement works
directly with children or vulnerable adults.
a. Central Registry: https://www.michigan.gov/mdhhs/adult-child-
serv/abuse-neglect/accordion/forms/central-registry-clearance-
requests#Section_3
3. Require each new employee, employee, contractor, contractor employee, or volunteer who,
under this Agreement, works directly with clients or who has access to client information to
notify Subrecipient in writing of criminal convictions (felony or misdemeanor), pending
felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10
days of the event after hiring.
4. Determine whether to prohibit each employee, contractor, contractor employee, or
volunteer from performing work directly with clients or accessing information related to
clients under this Agreement, based on the results of a positive ICHAT response or reported
criminal felony conviction or perpetrator identification.
5. Determine whether to prohibit any employee, contractor, contractor employee, or
volunteer from performing work directly with children and/or vulnerable adults under this
Agreement, based on the results of a positive CR response or reported perpetrator.
6. Require any employee, subcontractor, subcontractor employee, or volunteer who may have
access to any databases of information maintained by the federal government that contains
confidential or personal information, including but not limited to federal tax information, to
have a fingerprint background check performed by the Michigan State Police.
II. RESPONSIBILITIES - MFF
MFF, in accordance with the general purposes and objectives of this Agreement, will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this Agreement based
upon appropriate reports, records, and documentation submitted and maintained by
Subrecipient.
B. Report Forms
10
Provide any report forms and reporting formats required by MFF, MDHHS, or USDA at least 10
days prior to their required usage to afford the Subrecipient an opportunity to review.
III. Assurances
The following assurances are hereby given to MFF:
A. Compliance with Applicable Laws
Subrecipient will comply with applicable federal and state laws, guidelines, rules, and
regulations in carrying out the terms of this Agreement, including the FY2025 Michigan Fitness
Foundation SNAP-Ed Programming and Operations Manual for Subrecipients, the FY2025
United States Department of Agriculture (USDA) SNAP-Ed Guidance and included in the
Assurances submitted in association with the grant proposal. Subrecipient will also comply with
all applicable general administrative requirements, such as 2 CFR 200, covering cost principles,
grant/agreement principles, and audits, in carrying out the terms of this Agreement.
Subrecipient will comply with all applicable requirements in the original grant awarded to MFF.
MFF may determine that Subrecipient has not complied with applicable federal or state laws,
guidelines, rules, and regulations in carrying out the terms of this Agreement and may then
terminate this Agreement under Part II Section V.
B. Program Requirements
1. Subrecipient agrees to follow the specific eligibility criteria outlined in the USDA 2025 SNAP-
Ed Guidance. Subrecipient shall provide services targeted to current SNAP participants and
eligible applicants. Eligible clients who have not applied for SNAP may participate in nutrition
education programs administered at food banks; low-income schools and child care centers;
Summer Food Service Program sites; Women, Infants, and Children (WIC) clinics; community
centers participating in CACFP; grocery stores; and farmers markets in low-income areas;
public housing sites; and other appropriate venues or as otherwise specified in the USDA
2025 SNAP-Ed Guidance or where approval is received by USDA Food and Nutrition Service.
Subrecipient agrees to reach participants who are pre-established in Subrecipient's Program
Summary Details Workbook and Narrative (Attachment 2) and included as such in the
FY2025 Michigan SNAP-Ed Plan of Work.
2. Subrecipient shall have a system in place to account for reach numbers that includes
written documentation of a strategy to reasonably ensure unduplicated reach. The
written documentation must include all agencies substantiating the strategy; ensuring
complementary programming by all agencies and not duplication of effort. The written
documentation must be sent to MFF for approval and inclusion in grant records by
December 27, 2024.
C. Anti-Lobbying Act
Subrecipient will comply with the Anti-Lobbying Act (31 USC 1352) as revised by the Lobbying
Disclosure Act of 1995 (2 USC 1601 et seq), Federal Acquisition Regulations 52.203.11 and
52.203.12, and Section 503 of the Departments of Labor, Health and Human Services, and
Education, and Related Agencies section of the current fiscal year Omnibus Consolidated
Appropriations Act (PL 104-209). Further, Subrecipient shall require that the language of this
assurance be included in the award documents of all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
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D. Non-Discrimination
1. In the performance of any contract or purchase order resulting here from, Subrecipient
agrees not to discriminate against any individual or group for employment or service delivery
and access, with respect to their hire, tenure, terms, conditions or privileges of employment,
programs and services provided or any matter directly or indirectly related to employment,
because of race, sex, religion, age, national origin, color, height, weight, marital status,
gender identification or expression, sexual orientation, partisan considerations, or a
disability or genetic information that is unrelated to the individual’s ability to perform the
duties of the particular job or position or to receive services. Subrecipient further agrees that
every subcontract entered into for the performance of any contract or purchase order
resulting therefrom will contain a provision requiring non-discrimination in employment,
activity delivery and access, as herein specified binding upon each subcontractor. This
covenant is required pursuant to the Elliot-Larsen Civil Rights Act (1976 PA 453, as amended,
MCL 37.2101 et seq.) and the Persons with Disabilities Civil Rights Act (1976 PA 220, as
amended, MCL 37.1101 et seq.), and any breach thereof may be regarded as a material
breach of the contract or purchase order.
2. Subrecipient will comply with all federal statutes relating to nondiscrimination. These include
but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the
basis of race, color or national origin;
b. Title IX of the Education Amendments of 1972, as amended (20 USC §§1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973, as amended (29 USC §794), which
prohibits discrimination on the basis of disabilities;
d. The Age Discrimination Act of 1975, as amended (42 USC §§6101- 6107), which prohibits
discrimination on the basis of age;
e. The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616) as amended, relating to nondiscrimination on the
basis of alcohol abuse or alcoholism;
g. §§523 and 527 of the Public Health Service Act of 1944 (42 USC 290dd-2), as amended,
relating to confidentiality of alcohol and drug abuse patient records;
h. Any other nondiscrimination provisions in the specific statute(s) under which application
for federal assistance is being made; and,
i. The requirements of any other nondiscrimination statute(s) which may apply to the
application.
3. Additionally, assurance is given to MFF that proactive efforts will be made to identify and
encourage the participation of minority-owned and women- owned businesses, and
businesses owned by persons with disabilities in contract solicitations. Subrecipient shall
include language in all contracts awarded under this Agreement: (1) prohibiting
12
discrimination against minority-owned and women-owned businesses and businesses
owned by persons with disabilities in subcontracting; and (2) making discrimination a
material breach of contract. MFF may request Subrecipient hiring and procurement policies
assurances of non-discrimination.
E. Debarment and Suspension
Subrecipient will comply with Federal Regulation, 2 CFR Part 180 and certifies to the best of its
knowledge and belief that it, its employees and its contractors:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or contractor;
2. Have not within a five-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, tax evasion, making false statements, receiving stolen property, or
obstruction of justice;
3. Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state or local) with commission of any of the offenses enumerated in section 2; and
4. Have not within a five-year period preceding this Agreement had one or more public
transactions (federal, state or local) terminated for cause or default.
5. Have not committed an act of so serious or compelling a nature that it affects Subrecipient’s
present responsibilities.
F. Federal Requirement: Pro-Children Act
1. Subrecipient will comply with the Pro- Children Act of 1994 (PL 103-227; 20 USC 6081 et
seq.), which requires that smoking not be permitted in any portion of any indoor facility
owned or leased or contracted by and used routinely or regularly for the provision of health,
day care, early childhood development activities, education, or library activities to children
under the age of 18, if the activities are funded by federal programs either directly or
through state or local governments, by federal grant, contract, loan or loan guarantee. The
law also applies to children’s activities that are provided in indoor facilities that are
constructed, operated, or maintained with such federal funds. The law does not apply to
children’s activities provided in private residences; portions of facilities used for inpatient
drug or alcohol treatment; activity providers whose sole source of applicable federal funds
is Medicare or Medicaid; or facilities where Women, Infants, and Children (WIC) coupons
are redeemed. Failure to comply with the provisions of the law may result in the imposition
of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an
administrative compliance order on the responsible entity. Subrecipient also assures that
this language will be included in any subawards which contain provisions for children’s
activities.
2. Subrecipient also assures, in addition to compliance with PL 103-227, any activity or activity
funded in whole or in part through this Agreement will be delivered in a smoke-free facility
or environment. Smoking shall not be permitted anywhere in the facility, or those parts of
13
the facility under the control of Subrecipient. If activities are delivered in facilities or areas
that are not under the control of Subrecipient (e.g., a mall, restaurant or private work site),
the activities shall be smoke-free.
G. Hatch Act and Intergovernmental Personnel Act
Subrecipient will comply with the Hatch Political Activity Act (5 USC 1501-1508 and 7321- 7326),
and the Intergovernmental Personnel Act of 1970 (PL 91-648), as amended by Title VI of the Civil
Service Reform Act of 1978 (PL 95-454, 42 USC 4728-4763). Federal funds cannot be used for
partisan political purposes of any kind by any person or organization involved in the
administration of federally assisted programs.
H. Employee Whistleblower Protections
The Subrecipient will comply with 41 USC 4712 and shall insert this clause in all contracts related
to the Agreement.
I. Clean Air Act and Federal Water Pollution Control Act
Subrecipient will comply with the Clean Air Act (42 USC 7401-7671q.) and the Federal Water
Pollution Control Act (33 USC 1251-1388), as amended.
1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act
and Federal Water Pollution Control Act and must comply with all applicable standards,
orders or regulations issued pursuant to these Acts. Violations must be reported to MFF.
J. Victims of Trafficking and Violence Protection Act
Subrecipient will comply with the Victims of Trafficking and Violence Protection Act of 2000
(PL 106-386), as amended.
1. This Agreement and anyone working on this Agreement will be subject to PL 106-386 and
must comply with all applicable standards, orders or regulations issued pursuant to this Act.
Violations must be reported to MFF.
K. Procurement of Recovered Materials
Subrecipient will comply with section 6002 of the Solid Waste Disposal Act of 1965 (PL 89-272),
as amended.
1. This Agreement and anyone working on this Agreement will be subject to section 6002 of the
Solid Waste Disposal Act and must comply with all applicable standards, orders or
regulations issued pursuant to this act. Violations must be reported to MFF.
L. Contracted Services
For any contracted service, activity or product, Subrecipient will ensure:
1. If this Agreement is not fully executed by October 31, 2024, unless a specific limited-time
extension is negotiated, no service shall be provided, and no costs incurred until this
Agreement is fully executed by both parties. An exception may be granted by MFF if
Subrecipient makes a written request of MFF within 30 days of execution of this Agreement.
2. That any executed contract shall require the contractor to comply with all applicable terms
and conditions of this Agreement. In the event of a conflict between this Agreement and the
provisions of the contract, the provisions of this Agreement shall prevail. A conflict between
14
this Agreement and a contract, however, shall not be deemed to exist where the contract:
a.contains additional non-conflicting provisions not set forth in this Agreement;
b.restates provisions of this Agreement to afford Subrecipient the same or substantially
the same rights and privileges as MFF; or
c.requires the contractor to perform duties and/or services in less time than that afforded
Subrecipient in this Agreement.
3.That the contract does not affect Subrecipient’s accountability to MFF for the contracted activity.
4.That any billing or request for reimbursement for contract costs is supported by a valid
contract and adequate source documentation on costs and services.
5.That Subrecipient will submit a copy of the executed contract if requested by MFF.
M.Procurement
1.Subrecipient will ensure that all purchase transactions, whether negotiated or advertised,
shall be conducted openly and competitively in accordance with the principles and
requirements of 2 CFR 200. Funding from this Agreement shall not be used for the purchase
of foreign goods or services. Preference must be given to goods and services that are
manufactured or provided by:
•Michigan businesses, if they are competitively priced and of comparable quality
•Michigan businesses owned and operated by veterans, if they are competitively
priced and of comparable quality
Records shall be sufficient to document the significant history of all purchases and shall be
maintained for a minimum of seven years after the end of the Agreement period.
2.Subrecipient shall be exclusively restricted to purchases of those services and/or
commodities that are reasonable and necessary to the provision of services identified
herein. Subrecipient shall make purchases, in accordance with 2 CFR Part 200 and
Subrecipient’s agency-wide written procurement procedures.
N.Health Insurance Portability and Accountability Act
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable
to Subrecipient under this Agreement, Subrecipient assures that it is in compliance with
requirements of HIPAA including the following:
1.Subrecipient must not share any protected health information provided by MFF that is
covered by HIPAA except as permitted or required by applicable law; or to a subcontractor
as appropriate under this Agreement.
2.Subrecipient will ensure that any subcontractor will have the same obligations as
Subrecipient not to share any protected health data and information from MFF that falls
under HIPAA requirements in the terms and conditions of the subcontract.
3.Subrecipient must only use the protected health data and information for the purposes of
this Agreement.
4.Subrecipient must have written policies and procedures addressing the use of protected
15
health data and information that falls under the HIPAA requirements. The policies and
procedures must meet all applicable federal and state requirements including the HIPAA
regulations. These policies and procedures must include restricting access to the protected
health data and information by Subrecipient’s employees.
5. Subrecipient must have a policy and procedure to immediately report to MFF any
suspected or confirmed unauthorized use or disclosure of protected health information
that falls under the HIPAA requirements of which Subrecipient becomes aware.
Subrecipient will work with MFF to mitigate the breach and will provide assurances to MFF
of corrective actions to prevent further unauthorized uses or disclosures. MFF may
demand specific corrective actions and assurances and Subrecipient must provide the
same to MFF.
6. Failure to comply with any of these contractual requirements may result in the termination
of this Agreement in accordance with Part II, Section V, Agreement Termination.
7. In accordance with HIPAA requirements, Subrecipient is liable for any claim, loss or damage
relating to unauthorized use or disclosure of protected health data and information,
including without limitation MFF’s costs in responding to a breach, received by Subrecipient
from MFF or any other source.
8. Subrecipient will enter into a business associate agreement should MFF determine
such an agreement is required under HIPAA.
O. Website Incorporation
MFF is not bound by any content on Subrecipient’s website or other internet communication
platforms or technologies unless expressly incorporated directly into this Agreement. MFF is not
bound by any end user license agreement or terms of use unless specifically incorporated in this
Agreement or any other agreement signed by MFF. Subrecipient may not refer to MDHHS or
MFF, or use the agencies’ respective logos, on the Subrecipient’s website without the prior
approval through MFF.
P. Survival
The provisions of this Agreement that impose continuing obligations will survive the expiration
or termination of this Agreement.
Q. Non-Disclosure of Confidential Information
1. Subrecipient agrees that it will use Confidential Information solely for the purpose of this
Agreement. Subrecipient agrees to hold all Confidential information in strict confidence and
not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such
Confidential Information to third parties other than employees, agents, or subcontractors of
a party who have a need to know in connection with this Agreement or to use such
Confidential Information for any purpose whatsoever other than the performance of this
Agreement. Subrecipient must take all reasonable precautions to safeguard the Confidential
Information. These precautions must be at least as great as the precautions Subrecipient
takes to protect its own confidential or proprietary information. All MFF and Subrecipient
communications related to the scope of this Agreement shall be considered confidential.
16
Meaning of Confidential Information
For this Agreement the term “Confidential Information” means all information and
documentation of a part that:
a.Has been marked “confidential” or with words of similar meaning, at the time of
disclosure by such part;
b.If disclosed orally or not marked “confidential” or with words of similar meaning, was
subsequently summarized in writing by the disclosing party and marked “confidential”
or with words of similar meaning;
c.Should reasonably be recognized as confidential information of the disclosing party;
d.Is unpublished or not available to the general public; or
e.Is designated by law as confidential.
The term “Confidential Information” does not include any information or documentation
that was:
a.Subject to disclosure under the Michigan Freedom of Information Act (FOIA);
b.Already in the possession of the receiving party without an obligation of confidentiality;
c.Developed independently by the receiving party, as demonstrated by the receiving
party, without violating the disclosing party’s proprietary rights;
d. Obtained from a source other than the disclosing party without an obligation of
confidentiality; or
e.Publicly available when received or thereafter became publicly available (other than
through an unauthorized disclosure by, through or on behalf of, the receiving part).
2.Subrecipient must notify MFF within 1 business day after discovering any unauthorized
use or disclosure of Confidential Information. Subrecipient will cooperate with MFF in
every way possible to assist Subrecipient in regaining possession of the Confidential
Information and prevent further unauthorized use or disclosure.
R.Data Privacy and Information Security
1.Audit by Subrecipient. No less than annually, Subrecipient must conduct a
comprehensive audit of its data privacy and information security program and
provide such audit findings to MFF.
2.Right of Audit by MFF. Without limiting any other audit rights, MFF has the right to
review Subrecipient’s data privacy and information security program prior to the
commencement of the Agreement’s Statement of Work and from time to time during
the term of this Agreement. During the providing of the Agreement’s Statement of
Work, on an ongoing basis from time to time and without notice, MFF, at its own
expense, is entitled to perform, or to have performed, an on-site audit of
Subrecipient’s data privacy and information security program. In lieu of an on-site
audit, upon request by MFF, Subrecipient agrees to complete, within 45 calendar days
of receipt, an audit questionnaire provided by the MFF regarding Subrecipient’s data
17
privacy and information security program.
3. Audit Findings. Subrecipient must implement any required safeguards as identified by
MFF or by any audit of Subrecipient’s data privacy and information security program.
S. Cap on Salaries
None of the funds provided to the Subrecipient through this Agreement shall be used to pay,
either through a grant or other external mechanism, the salary of an individual at a rate in
excess of Executive Level ll. The current rates of pay for the Executive Schedule are located on
the United States Office of Personnel Management web site, http://www.opm.gov, by
navigating to Policy -- Pay & Leave -- Salaries & Wages. The salary rate limitation does not
restrict the salary that a Subrecipient may pay an individual under its employment; rather, it
merely limits the portion of that salary that may be paid with funds from this Agreement.
IV. Financial Requirements
A. Reimbursement Method
As used in this Agreement, "Cost Documentation" refers to the FY2025 SNAP-Ed Budget
Summary attached hereto as Attachment 1. Subrecipient will be reimbursed as follows: The
Actual Cost Reimbursement Method shall be used in claiming reimbursement under this
Agreement. The Cost Documentation is hereby made a part of this Agreement. Subrecipient
certifies that the FY2025 SNAP-Ed Budget Summary (“Budget” or “Budget Summary”) has been
prepared in accordance with the Budget Completion Instructions provided by MFF. This document
details the amount and purpose of expenditures for which Subrecipient shall use funds paid
under this Agreement. Subrecipient is authorized to expend funds only for those resources
indicated in Attachment 1 that are allowable, properly allocated, reasonable and necessary, and,
as appropriate, pre-approved, as defined in the Budget Summary and outlined in the FY2025
Programming and Operations Manual for Subrecipients and utilized to deliver approved
programming. Reimbursement from MFF is based on the understanding that MFF funds will be
paid up to the total Subrecipient funding award as agreed to in the approved budget.
B. Financial Report Submission
Subrecipient shall submit a monthly invoice to MFF. The invoice shall indicate actual expenditures
incurred broken out by category of expense in the performance of this Agreement for the period
being billed and the units of service delivered. The invoice shall be submitted to MFF within
fifteen (15) days from the end of the monthly billing period. Monthly invoices are due to MFF no
later than the fifteenth (15th) of the following month. MFF may not make a payment to
Subrecipient for billings submitted more than 90 days after the end of a billing period. Obligations
incurred prior to or after the period covered by this Agreement shall be excluded from
Subrecipient’s Monthly Invoice.
1. Subrecipient shall submit all supporting documentation to MFF for each monthly invoice
through the Partner Portal. Subrecipient shall retain all supporting documentation for this
Agreement in their formal grant record.
2. If MDHHS or MFF identifies questioned costs that cannot be substantiated, MFF may, at its
discretion, and after consultation with Subrecipient, require Subrecipient to submit a
revised monthly invoice to reflect adjustment for disallowed costs. Submission of revised
billings to MFF shall be made within a time schedule established by MFF and Subrecipient.
18
C. Reimbursement Mechanism
MFF shall make payments to Subrecipient after: 1) Subrecipient’s monthly invoice and program
highlights are reviewed and approved, and 2) MFF has subsequently been reimbursed by
MDHHS. All Subrecipients must sign up to receive all MFF payments as Electronic Funds Transfers
(EFT)/Direct Deposits.
D. Final Obligations and Financial Reporting Requirements
Year-end encumbrance and final invoice due dates will be determined by MDHHS. The due date
for the final invoice for actual costs will be sent out by MFF to Subrecipient once MFF is notified
of year-end deadlines by MDHHS. A closing statement of cumulative costs incurred and/or
encumbered, must be submitted to MFF by the announced due date. Subsequently final invoice
for actual costs, not to exceed encumbered costs submitted, must be submitted to MFF, by
announced due date, and shall constitute Subrecipient’s final financial report. In no case may
any funds under this Agreement be expended after the end of the period of performance or the
termination of this Agreement’s term.
E. Unobligated Funds
Funds not used within the agreement period and for the explicit purpose outlined in this
Agreement or the Statement of Work must be returned to MFF.
F. Indirect Costs
Subrecipient is allowed to use an approved state or federal indirect rate certified by an
appropriate cognizant agency in their budget calculations and financial status reporting. If
Subrecipient does not have an existing approved state or federal indirect rate, they may use a
15% de minimis rate in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 to
recover their indirect costs. Subrecipient must provide indirect rate documentation to MFF for
review and approval before those expenses can be reimbursed. If Subrecipient is unable to
obtain sufficient indirect rate documentation or receive MFF approval of the provided indirect
rate documentation, Subrecipient is not permitted indirect cost reimbursement. Rather,
Subrecipient may only be reimbursed for allowable direct expenses. Provisional indirect rates
will appear on Attachment 1 Budget Summary.
V. Agreement Termination
MFF may cancel this Agreement without further liability or penalty to MFF for any of the following
reasons:
A. This Agreement may be terminated by either party by giving fifteen (15) days written notice to
the other party stating the reasons for termination and the effective date.
B. This Agreement may be terminated on 30 days prior written notice upon the failure of either
party to carry out the terms and conditions of this Agreement, provided the alleged defaulting
party is given notice of the alleged breach and fails to cure the default within the 30-day period.
C. This Agreement may be terminated immediately if Subrecipient, or an officer or owner of
Subrecipient, is convicted of or sanctioned for any activity referenced in Section Part 2 III.E. of
this Agreement during the term of this Agreement or any extension thereof.
D. Immediately if MFF determines that Subrecipient fails or has failed to meet its obligations under
Part 2 Section III.
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E. Immediately if Subrecipient, as determined by MFF, (i) endangers the value, integrity, or security
of any facility, data, or personnel; or (ii) engages in any conduct that may expose MFF or the
State of Michigan to liability.
F. Immediately by mutual agreement of both parties.
VI. Stop Work Order
MFF may suspend any or all activities under this Agreement at any time. MFF will provide Subrecipient
with a written stop work order detailing the suspension. Subrecipient must comply with the stop work
order upon receipt. MFF will not pay for activities, Subrecipient’s incurred expenses or lost profits, or
any additional compensation during a stop work period.
VII. Final Reporting Upon Termination
Should this Agreement be terminated by either party, within fifteen (15) days after the termination,
Subrecipient shall provide MFF with all financial, performance and other reports required as a
condition of this Agreement. MFF will make payments to Subrecipient for allowable reimbursable
costs not covered by previous payments or other state or federal programs. Subrecipient shall
immediately refund to MFF any funds not authorized for use and any payments or funds advanced
to Subrecipient in excess of allowable reimbursable expenditures.
VIII. Severability
If any part of this Agreement is held invalid or unenforceable, by any court of competent jurisdiction,
that part will be deemed deleted from this Agreement and the severed part will be replaced by
agreed upon language that achieves the same or similar objectives. The remaining Agreement will
continue in full force and effect.
IX. Waiver
Failure to enforce any provision of this Agreement will not constitute a waiver to enforce any other
provision of this Agreement.
X. Amendments
Any changes to this Agreement will be valid only if made in writing and executed by all parties
through an amendment to this Agreement. Any change proposed by Subrecipient which would
affect MFF funding of any project must be submitted in writing to MFF for approval immediately
upon determining the need for such change. Subrecipient must, upon request of MFF and receipt of a
proposed amendment, amend this Agreement.
XI. Liability
The Grantee assumes all liability to third parties, loss, or damage because of claims, demands, costs, or
judgments arising out of activities, such as but not limited to direct activity delivery, to be carried out by
the Grantee in the performance of this Agreement, under the following conditions:
A. The liability, loss, or damage is caused by, or arises out of, the actions of or failure to act on the part of
the Grantee, any of its subcontractors, anyone directly or indirectly employed by the Grantee, or
anyone performing activities at the direction of the Grantee under this agreement.
B. Nothing herein will be construed as a waiver of any governmental immunity that has been provided to
the Grantee or its employees by statute or court decisions.
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MFF is not liable for consequential, incidental, indirect or special damages, regardless of the nature of the
action.
In the event of an incident Subrecipient must:
A.Cooperate with MFF in investigating the occurrence, making available all relevant records,
logs, files, data reporting, and other materials required to comply with applicable law or as
otherwise required by MFF;
B.In the case of unauthorized disclosure or breach of confidential information, at MFF's
election, with approval and assistance from MDHHS, notify the affected individuals with
compromised Personally Identifiable Information (PII) or Protected Health Information (PHI)
as soon as practicable but no later than is required to comply with applicable law and
provide third-party credit and identity monitoring services to each of the affected
individuals for the period required to comply with applicable law, or, in the absence of
legally required monitoring services, for no less than 24 months following the date of
notification to such individuals;
C.Perform or take any other actions required to comply with applicable law as a result of the
occurrence including pay for: any costs associated with the occurrence, any costs incurred
by MFF or MDHHS in investigating and resolving the occurrence, reasonable attorney's fees
associated with such investigation and resolution.
XII.State of Michigan Agreement
This Agreement must be exclusively governed by the laws and construed by the laws of Michigan,
excluding Michigan’s choice-of-law principle. All claims related to or arising out of this Agreement,
or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed
exclusively by the laws of Michigan, excluding Michigan’s choice-of-law principles. Any dispute as a
result of this Agreement shall be resolved in the State of Michigan.
21
Michigan Fitness Foundation FY2025 SNAP-Ed
29,132$
1 29,132$
-$
8,015$
1 50$
2 3,250$
3 1,366$
4 2,400$
5 600$
6 349$
2,704$
1 604$
2 2,100$
318$
1 318$
40,169$
1,831$
42,000$
Printing
Tasting and Food Supplies
Food Provisions
Translation Fees
Curriculum - FMFN Program and Michigan Harvest to Table
Program Expenses
Postage
Administrative / Space / Miscellaneous
TOTAL GRANT AWARD
Liability Insurance
TOTAL DIRECT EXPENDITURES
Conference / Workshop Travel
Travel
Local Program Travel
Contracted Staff
Indirect Cost Amount (if not % of Direct Expenditures)
Describe basis (e.g., % of salary and fringe) and enter $ amount 6.59% on salary only
Oakland County Health Division
FY2025 SNAP-Ed Budget Summary
This worksheet populates automatically when data is entered on subsequent tabs.
Salary and Fringe
SNAP-Ed Grant Award (ALN 10.561)
Health Educator-To be hired
ATTACHMENT 1
22
FY 2025 SNAP-ED PROGRAM SUMMARY NARRATIVE
SUBRECIPIENT GRANTEE
Oakland County Health Division – A Healthier Oakland
1. SMART Objectives
We will work with our assigned MFF evaluator to develop an evaluation plan and program SMART Objectives.
2. Programming Table
Programming table information is entered in our FY 2025 Program Summary Details workbook and included as part of Attachment 2.
We estimate a total reach of 1,398.
3. Program Description
Youth and older adult participants will receive direct education and reinforce their educational knowledge through PSE changes that make healthy
choices more available in aligned settings and systems such as early childhood centers and senior centers in the cities of Pontiac and Oak Park,
Michigan.
- Youth Strategy
o Grow It, Try It, Like It: We will provide in-person direct education with a minimum of 6 series with 6 lessons each at a general
frequency of once/week for early childhood age children.
o PSE: We will work with two early childhood education centers to plan and prepare for changes and to implement and adopt changes
from the Healthy Kids, Health Future Checklist. The Healthy Kids, Healthy Future Checklist was completed with our early childhood
partner in FY24 and the opportunity that was identified was to address increasing the frequency that fruits and vegetables are served
to students to help create a healthier environment. The Healthy Kids, Healthy Future Checklist will be completed at our early childhood
location in Oak Park to help identify strengths and weakness of policies, programs, and practices related to nutrition and physical
activity at the early childhood center. At both sites, we will focus on providing guidance and technical support to influence policy
change, procedures, or environmental supports that will promote health in the early childhood center, determined by results of the
Healthy Kids, Healthy Future Checklist.
o The PSE and DE work will complement each other to create supportive environments by ensuring PSE work is being completed in the
spaces DE is being taught and giving our partners tools to make good choices about what to purchase. Our PSE work will help
reinforce the health choices that were taught through the Grow It, Try It, Like It curriculum.
- Older Adult Strategy
o Fork & the Road: We will provide in-person direct education with a minimum of 6 series with 8 lessons each at a general frequency of
once/week at senior centers, community centers, farmers markets, and faith-based settings. We will tailor our Fork & the Road
implementation as needed in Oak Park to meet the needs of our Orthodox Jewish community.
o Farmers Market Food Navigator Program: We will implement the Farmers Market Food Navigator Program to address barriers that
low-income shoppers face, like building confidence in talking with vendors, selecting produce, and using new foods. We will provide
in-person direct education at Oak Park Farmers Market for a minimum of 1x/week for 10 weeks.
ATTACHMENT 2
23
o PSE: We will work with the farmers market in Oak Park in conjunction with the direct education Farmers Market Navigator Program, to
utilize the Farmer’s Market Assessment tool to identify PSE needs for the market. The Farmers Market Assessment tool results will
help identify strengths and weaknesses of the market and identify room for improvement in policies, systems, and environmental
changes. We will focus on providing guidance and technical support to influence policy change, procedures, or environmental
supports that will promote health at the Oak Park Farmers Market, determined by results of the Farmers Market Assessment Tool. We
will also focus PSE efforts in the City of Pontiac by working with our partners at Bowens Senior Center to complete the Senior Center
Assessment. Our focus will be on influencing environmental and system change to promote healthy eating and increase access to
fruits and vegetables in our low-income communities.
o The PSE and DE work will complement each other to create supportive environments by providing older adults with resources and
education, as well as educating both the farmers and farmer market managers to make policy, system, and environmental changes.
Our PSE work will influence older adults’ decision making and help make the healthy choice, the easy choice.
Digital behavioral nudges aligned with materials from reputable organizations will reinforce nutrition and physical activity messaging targeted in direct
education and PSE activities and will be distributed on social media channels. Facebook will be the primary social media channel used, which was
identified as the primary way Pontiac residents receive their information in the 2021 Pontiac Community Survey. Families and community members will
also be engaged through participating in related community events and social marketing approaches such as newsletter articles, list serve
communications, presentations in community meetings, one-on-one outreach conversations, etc. We will supplement this using Michigan Harvest to
Table™ activities and recipes to highlight Michigan-grown fruits and vegetables and provide take home materials.
Oakland County Health Division’s (OCHD) Healthy Pontiac, We Can! (HPWC!) coalition and Healthy Oakland Partnership (HOP) advances a multi-sector
collaborative approach in all SNAP-Ed work. Both coalitions have multisectoral representation who serve SNAP eligible populations, are SNAP-Ed delivery
sites and/or have partnered with SNAP-Ed in the past. The relationships that have been cultivated from these collaboratives help inform planning,
implementation, and evaluation of strategies; ensure community needs are addressed; enable culturally competent approaches and improve outreach
opportunities. Partnerships help link our SNAP-Ed programming to the communities we’re serving and help ensure that OCHD’s SNAP-Ed programming is
tailored to target audiences. Partners and community members will participate in interviews and planning meetings to help ensure that appropriate and
relevant assessments, evaluations, programming, and materials are achieved.
4. Rationale for Programming
- Youth Strategy:
o Grow It, Try It, Like It:
The City of Pontiac identified a clear need for nutrition education for early childhood students when a gap analysis through partner
meetings, meetings with MSU-Extension, and the Map 2 Healthy Living Portal was conducted in 2023 and a lack of available
nutrition education and related PSE interventions was identified for that age group. Grow It, Try It, Like It is likely to have positive
outcomes with preschool students as demonstrated by the Journal of Pediatric Health Care, which states that offering
opportunities for preschool aged students to taste new foods and experiment with fruits and vegetables helps the child develop
into a healthier eater. (Source: 1 Fuller C, Keller L, Olson J, Plymale A. Helping preschoolers become healthy eaters. J Pediatr
Health Care. 2005;19(3):178-182.) In addition, when teachers of classrooms that participated in our FY24 Grow It, Try It, Like It
series were surveyed, 100% of respondents said they would like to see Grow It, Try It, Like It back in future years for their
classroom and 100% stated that after completing the curriculum students were more interested in trying new fruits and
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vegetables.
The City of Oak Park identified a need for nutrition education when a gap analysis was done following Oakland County’s 2023
Community Health Assessment (CHA) and identified Oak Park as a priority area based on demographics, health indicators, and
presence of disparities. Our team dove deeper into the data in FY24 and coupled with key informant interviews and a gap analysis
conducted by the Healthy Oakland Partnership (HOP), it was determined there was a gap in early childhood nutrition education in
Oak Park. Grow It, Try It, Like It is likely to have positive outcomes with preschool students as demonstrated by the Journal of
Pediatric Health Care, which states that offering opportunities for preschool aged students to taste new foods and experiment with
fruits and vegetables helps the child develop into a healthier eater. (Source: 1 Fuller C, Keller L, Olson J, Plymale A. Helping
preschoolers become healthy eaters. J Pediatr Health Care. 2005;19(3):178-182.) In addition, surveys from FY24 showed that
100% of teachers who had students complete the curriculum stated the students were more interested in trying new fruits and
vegetables.
o PSE Strategy at Early Childhood Settings
PSE strategies in early childhood centers using the Healthy Kids, Healthy Future (HKHF) checklist. In the City of Pontiac,
the Healthy Kids, Healthy Future Checklist was completed with our early childhood partner in FY24. Findings from this
assessment identified a need to increase the frequency of which students were offered fruits and vegetables. SNAP-Ed will work
with the center to identify a strategy to increase exposure to fruits and vegetables. This will likely increase the amount of fruits and
vegetables consumed as a systematic review published by the National Library of Medicine concluded that repeated exposure to
fruits and vegetables resulted in increased acceptance. (Source: Spill M, Callahan E, Johns K, et al. Alexandria (VA): USDA
Nutrition Evidence Systematic Review; 2019 Apr.) This is promising as the diets of young children in the United States are low in
fruits, vegetables and whole grains and high in added sugars and saturated fats. Nearly half of 2- to 3- year-olds consume a
sugar-sweetened beverage daily, and a quarter to a third consume whole rather than low-fat or nonfat milk. (Source: Fox, Reidy,
Novak, Ziegler. Sources of energy and nutrients in the diets of infants and toddlers. J Am Diet Assoc 2006)
PSE strategies in early childhood centers using the Healthy Kids, Healthy Future (HKHF) checklist. In the City of Oak
Park, results from the gap analysis process referenced above and the community exploration process led us to conversations with
an additional early childhood center. After connecting with the center, the center’s director specifically expressed interest in
assessing their current practices and implementing best practices for incorporating healthy eating and physical activity for
students. In FY25 SNAP-Ed will partner with the center to complete the Healthy Kids, Healthy Future Checklist, which will identify
strengths and weakness of policies, programs, and practices related to nutrition and physical activity. The results from checklist
will inform our PSE work within in the center. The HKHF checklist is likely to support PSE related change efforts as demonstrated
evidence indicates that centers who participated had an increase in best practices in three areas: child nutrition, infant and child
physical activity and outdoor play and learning (SNAP-Ed toolkit, 2016). This will likely have positive outcomes as 70 percent of
children’s time in early childhood centers is spent being sedentary (i.e., sitting or lying down), and less than 3 percent may be
spent engaging in moderate-to-vigorous physical activity. (Source: American Academy of Pediatrics, American Public Health
Association, and National Resource Center for Health and Safety in Child Care and Early Education. Preventing Childhood
Obesity in Early Care and Education, 3rd ed.) Furthermore, the diets of young children in the United States are low in fruits,
vegetables and whole grains and high in added sugars and saturated fats. (Source: Fox, Reidy, Novak, Ziegler. Sources of energy
and nutrients in the diets of infants and toddlers. J Am Diet Assoc 2006)
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- Older Adult Strategy:
o Fork & the Road
A clear need for nutrition education was identified for the City of Pontiac based off data collected through our Pontiac Community
Survey which indicated seniors were eating lower than state averages of fruits and vegetables. 43% of respondents aged 60 and
up indicated they wanted to learn more about nutrition through adult nutrition classes. Further, 89% reported engaging in less than
nationally recommended physical activity. Fork in the Road addresses the community need by helping to increase the amount of
nutrition and physical activity education in the lives of older adults while also promoting healthier food and beverage choices and
supporting functional and active aging. While still in the piloting phase, it is likely that Fork in the Road will have similar positive
outcome to Fresh Conversations (FC), a direct education, newsletter-based intervention for seniors. Based on evidence, 79.6% of
FC participants agreed to strongly agreed that FC helped them increase physical activity, and 82.3% of FC participants agreed to
strongly agreed that FC helped them eat more than one fruit per day (Iowa Department of Public Health, 2018).
A clear need for nutrition education was identified in the City of Oak Park after a gap analysis was conducted following the 2023
Oakland County Community Health Assessment (CHA) and it was determined there was no older adult nutrition education
happening in a public place in Oak Park. In 2023, Oak Park had the second highest number of older adult residents actively
enrolled in Oakland County’s Senior Market FRESH program, where they received coupons to be exchanged for fresh, locally
grown produce. Fork in the Road addresses the community need by helping to increase the amount of nutrition and physical
activity education in the lives of older adults while also promoting healthier food and beverage choices and supporting functional
and active aging. While still in the piloting phase, it is likely that Fork in the Road will have similar positive outcome to Fresh
Conversations (FC), a direct education, newsletter-based intervention for seniors. Based on evidence, 79.6% of FC participants
agreed to strongly agreed that FC helped them increase physical activity, and 82.3% of FC participants agreed to strongly agreed
that FC helped them eat more than one fruit per day (Iowa Department of Public Health, 2018).
o PSE Strategies to Increase Access to Healthy Foods.
In Pontiac, data collected through our Pontiac Community Survey indicated seniors were eating lower than state averages of fruits
and vegetables, and 89% reported engaging in less than nationally recommended amounts of physical activity. This led us to
conversations with the director at Bowens Senior Center. The center expressed interest in assessing current practices to help
identify and implement best practices to incorporate healthy eating and physical activity at their site. In FY25 SNAP-Ed will assist
in implementing the Senior Center Assessment Toolkit. This toolkit will allow us to collectively determine the center’s readiness,
needs, and strengths regarding nutrition and physical activity programming. The results from this assessment along with staff
input and conversations with seniors will help to inform our PSE work within the center. This will likely have positive outcomes as
chronic conditions can reduce quality of life but can effectively be addressed through community-based prevention strategies
(Senior Assessment Toolkit, 2020).
o Farmers Market Food Navigator Program/PSE Strategies in Farmers Markets using Farmers Market Food Navigator Assessment.
The need for nutrition education for low-income/SNAP-Ed eligible populations at farmer’s market was identified through
conversations with vendors and market management/volunteers who indicated their support and investment in nutrition
programming at the market as well as through local food access statistics. From March 2020 through October 2023, Forgotten
Harvest Food Pantry held a weekly food distribution at the Oak Park Community Center, serving roughly 575 food insecure
families each week. In addition, 15% of Oak Park residents who responded to the Oakland County CHA and voiced they were
worried about getting or keeping healthy food in their household. Supporting the market with PSE efforts to increase the
26
participation at the market with SNAP-eligible audiences, and providing education at the market about how to use SNAP benefits
and how to use the available produce in recipes at home will begin to address some of the needs of the community. The Farmer’s
Market Food Navigator program is likely to have positive outcomes with the SNAP-Ed eligible population, as demonstrated by the
FY23 statewide Farmer’s Market Food Navigator program assessment which showed that participants were eating more
vegetables (34%) and buying more vegetables (86%) as a result of the program. Previous research showed that Food Navigators
helped shoppers by providing tools or resources they could take home (100%), sharing nutrition information with them (83%), and
showing them how to use their food assistance benefits (83%). Shoppers who engaged with Food Navigators intended to shop at
farmers markets (70%), buy more vegetables (45%), eat a variety of vegetables (50%), and eat more vegetables (47%) (MFF,
2019).
All strategies identified involve community exploration and engagement to learn from the source to ensure population needs are met, maximum impact
is made, and sustainability is assured.
5. Materials
Title & Author/Source or
Social Media Activity Description
Core (C) or
Supplemental
(S)
Anticipated Modifications
by Audience
Associated
Intervention(s)
Fork & the Road – MFF Fork & the Road is a direct education,
newsletter-based intervention for
seniors.
C Adapting recipes for
Orthodox Jewish population
in Oak Park; Include
culturally relevant activities
N/A
Grow It, Try It, Like It - USDA Nutrition education with lesson plans,
activities, food tastings, physical
activities, and handouts.
C N/A N/A
Healthy Kids, Healthy Future
Checklist
Checklist to identify to rate early
childhood centers on best practices for
creating health futures for kids.
S N/A PSE Strategy at Early
Childhood Settings
Farmer’s Market Food
Navigator - MFF
Market Food Navigator program
addresses barriers that low-income
shoppers face, like building confidence
in talking with vendors, selecting
produce, and using new foods
C Adapting recipes for
Orthodox Jewish population
in Oak Park; Include
culturally relevant activities
N/A
Farmer’s Market
Assessment: Enhancing
the Shopper
Experience - MFF
The Farmer’s Market Assessment is a
tool utilized in conjunction with the
Food Navigator direct education
program to identify PSE needs for the
market.
S N/A PSE Strategies in
Farmers Markets
Senior Center Needs Assessment
Toolkit
The Senior Center Needs Assessment
Toolkit helps assess readiness, needs,
S N/A PSE Strategies to
Increase Access to
Healthy Foods
27
and strengths of senior centers related
to nutrition and physical activity.
Michigan Harvest to Table- MFF Utilizes tools and resources to
encourage people to learn about and
try fruits and vegetables.
S N/A Farmer’s Market Food
Navigator - MFF
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DE Detail - Oakland County Health Division
Complete the table below for your program. Enter a new row for each intervention and community.
DE Intervention Community (enter one community per row)
Supplemental
materials
(separate
multiple items
with a comma)
Under 5
yr
Ages
5-7
(grades
K-2)
Ages
8-10
(3rd-5th
grade)
Ages
11-13
(6th-8th
grade)
Ages
14-17
(grades 9-
12)
Adults
18-59
Ages
60-75
Ages
75+
Special audience
considerations
Indirect channel(s)
(separate multiple
items with a
comma)
Indirect channel
audience(s)
(separate multiple
items with a
comma)
# of
returning
sites
# of new
sites
Total DE
reach
Total IC reach
from DE
Explanation of DE
reach calculation
Explanation of IC reach
calculation for DE
Implementation
time of year (Fall,
Winter, Spring,
Summer)
(separate
multiple items
with a comma)
Fork & the Road Pontiac
Michigan
Harvest to Table
xx
N/A
printed materials,
social media, NERI
senior center/ faith-
based center
attendees 2 2 80 40
Estimated 20
participants at 4
sites = 80
Half of all overall
participants may share
supplemental materials
with others in their
household. 80 reached in
DE divded in half = 40 Spring, Summer
Fork & the Road Oak Park
Michigan
Harvest to Table
xx
N/A
printed materials,
social media, NERI
senior center /
cocmmunity center
attendees 0 2 40 20
Estimated 20
participants at 2
sites = 40
Half of all overall
participants may share
supplemental materials
with others in their
household. 40 reached in
DE divded in half = 20 Spring, Summer
Grow It, Try It, Like It Pontiac
Michigan
Harvest to Table
x
N/A
printed materials,
social media, NERI
parents of
participants, early
childhood center
staff 1 0 60 84
Estimated 20
participants per
class x 3 classes per
setting = 60
IC reach is 1.4 x DE reach
which includes participant
families Fall, Winter
Grow It, Try It, Like It Oak Park
Michigan
Harvest to Table
x
N/A
printed materials,
social media, NERI
parents of
participants, early
childhood center
staff 0 1 60 84
Estimated 20
participants per
class x 3 classes per
setting = 60
IC reach is 1.4 x DE reach
which includes participant
families Winter, Spring
Farmers Market Food Navigator Oak Park
Michigan
Harvest to Table
xxx
N/A
printed materials,
social media, NERI
farmers market
attendees 0 1 20 140
500 customer visits
per year, estimated
20% use food
assistance (100
people), estimate
that 20% will engage
in meaningful DE
Market food assistance
use 100 x 1.4=140 Summer
DE Focus Audience (mark all that apply with an 'x')
29
PSE Detail - Oakland County Health Division
Complete the table below for your program. Enter a new row for each PSE strategy and community.
PSE Strategy
Assessment(s)/ Tool(s)/
Approach(es)
(separate multiple items with a
comma)
Community (enter one
community per row)
Supplemental materials
(separate multiple items
with a comma)
Under
5 yr
Ages
5-7
(grades
K-2)
Ages
8-10
(3rd-5th
grade)
Ages
11-13
(6th-8th
grade)
Ages
14-17
(grades 9-
12)
Adults
18-59
Ages 60-
75
Ages
75+
Special
audience
considerations
Planning and
preparing for
implementation
(e.g., contacting
sites,
assessment,
training)
Adopting
changes
Maintaining
changes
Conducting
follow-up
assessments,
evaluation,
and/or
monitoring
Indirect
channel(s)
(separate
multiple items
with a comma)
Indirect channel
audience(s)
(separate
multiple items
with a comma)
# of
returning
sites
# of
new
sites
Total PSE reach Total IC reach
from PSE
Explanation of PSE reach
calculation
Explanation of IC reach
calculation for PSE
PSE Focus Audience (mark all that apply with an 'x')Anticipated PSE Stage(s) (mark all that apply with an 'x')
PSE strategies in early childhood settings
Healthy Kids, Healthy Future
Checklist Oak Park N/A
x
N/A
xx
electronic
materials, hard
copy materials
parents of
participants 0 1 60 0
Average 20 particiapnts per
setting x 3 classes = 60
We estimate it will not
reach people indirectly,
outside of early childhood
center families
PSE strategies in early childhood settings
Healthy Kids, Healthy Future
Checklist Pontiac N/A
x
N/A
x electronic
materials, hard
copy materials
parents of
participants 1 0 60 0
Average 20 particiapnts per
setting x 3 classes = 60
We estimate it will not
reach people indirectly,
outside of early childhood
center families
PSE strategies at farmers markets
Farmers Market Assessment
Tool Oak Park N/A
xxx
N/A
xx
electronic
materials, hard
copy materials
farmers market
attendees 0 1 650 0
This market accepts food
assistance benefits. We
estimate that we will reach
10% of the adult population
through the FMFN
program's PSE efforts. 10%
of the community's adult
population is approximently
650
PSE strategies to increase access to healthy foods Senior Center Assessment Tool Pontiac N/A
xx x
electronic
materials, hard
copy materials
senior center
attendees 1 0 0 0
Since we are only in
planning stage, there is no
adoption of change and
therefore no reach.
30
ATTACHMENT 3
FY 2025 SNAP-Ed Subrecipient Agreement
Contact List for the Foundation and Grantee
Michigan Fitness Foundation Oakland County Health Division
Authorized Official
Name: Amy Ghannam
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517)908-3802
Fax: (517)347-8145
Email: aghannam@michiganfitness.org
Authorized Official
Name: David Woodward
Address: Oakland County Health Division
1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: 248-858-0100
Fax:
Email: woodwardd@oakgov.com
Programming Contact
Name: Sarah Panken
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3822
Email: slpanken@michiganfitness.org
Programming Contact
Name: Jessica Kotowski
Address: Oakland County Health Division
1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: (248)-563-7792
Email: kotowskij@oakgov.com
Financial Contact
Name: George Reilly
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3808
Email: greilly@michiganfitness.org
Financial Contact
Name: Sheryl Johnson
Address: Oakland County Health Division
1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: (248)-858-0049
Email: johnsonsh@oakgov.com
Administrative Contact
Name: Marci Scott
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517)908-3862
Email: mscott@michiganfitness.org
PSE Contact
Name: Jessica Kotowski
Address: Oakland County Health Division
1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: (248)-563-7792
Email: kotowskij@oakgov.com
31
ITEM DUE DATE
Invoice – October
Program Highlights – October November 15, 2024
M2HL Update Portal
Program & location updates November 29, 2024
December 16, 2024
Invoice – December
Program Highlights – December January 16, 2025
M2HL Update Portal
PSE progress; program & location updates January 16, 2025
February 17, 2025
Invoice – February
Program Highlights – February March 17, 2025
Invoice – March
Expanded Mid-Year Program Highlights
Summative in nature, covering October 1–March 31
April 15, 2025
M2HL Update Portal
PSE progress; program & location updates April 15, 2025
May 15, 2025
Invoice – May
Program Highlights – May June 16, 2025
Invoice – June
Program Highlights – June July 15, 2025
M2HL Update Portal
PSE progress; program & location updates July 15, 2025
August 15, 2025
All Program Evaluations Completed and Submitted
Unless programming is provided in September August 30, 2025
Invoice – August
Program Highlights – August September 15, 2025*
Invoice – September
No Program Highlights Due
Information is captured in the Year-End Report
Invoice TBD*
November 3, 2025**
Equipment Inventory November 3, 2025**
FY 2025 Reporting Due Dates
*Date subject to change based on year-end calendar established by MDHHS and MFF. Notification of the August and September due dates will be
sent closer to the reporting dates.
**Year-End reporting may consist of multiple components and the due dates for each may be staggered from mid-October into early November.
Details will be provided closer to the reporting dates.
This institution is an equal opportunity provider.
Invoice – November
Program Highlights – November
Invoice – January
Program Highlights – January
Invoice – April
Program Highlights – April
Invoice – July
Program Highlights – July
FY 2025 Year-End Report
Attachment 4
32
ATTACHMENT 5
FY 2025 Invoice Signature Authorization Form
Please identify two individuals from your organization who are authorized to sign the monthly Michigan Fitness
Foundation SNAP-Ed Invoices sent to the Foundation on behalf of the organization contracted in FY25 SNAP-Ed
Subrecipient Agreement attached hereto.
*Please note that in many cases, the people who sign monthly invoices may be different from the Authorized
Organization Representative who sign contracts. These individuals can be program or finance staff authorized
to sign invoices.
Name Name
Title Title
Organization Organization
33
Michelle Coburn Laura Randall
Accountant III Fiscal Service Supervisor
Oakland County Oakland County
ATTACHMENT 6
FY 2025 SNAP-Ed Personnel Expense Certification
A. Standards for documentation of personnel expenses as defined in OMB Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430.
1. SNAP-Ed personnel expenses must:
a) Be supported by a system of internal controls: accurate, allowable and allocable
charges.
b) Be incorporated into agency’s official records.
c) Reflect total activity for which employee is compensated.
d) Encompass federally assisted and all other activity for which employee is
compensated.
e) Comply with established accounting practices.
f) Support distribution of salary and wages across all activities and cost objective.
2. Budget estimates do not qualify as charges but may be used for interim accounting purposes.
3. Practices for constituting a full workload vary for Institutes for Higher Education (IHE), and
records may reflect categories of activity expressed as a percentage distribution of total.
4. When recoding salary and wages for IHE to federal awards, a precise assessment is not always
feasible nor is it expected (see §200.430 for more detail).
5. Charges for salaries and wages of nonexempt employees must be supported by records
indicating the total number of hours worked each day.
B. Hourly Rate and Fringe Benefit Calculations
Submit, for each person contributing time and effort to SNAP-Ed as noted in Attachment 1 Budget
Summary, an Hourly Rate and Fringe Benefit Calculation form showing how their respective hourly
rate and fringe benefits are calculated. Each staff member should be listed separately denoting all
variables used for hourly rate and fringe benefit calculations. One document can be submitted
itemizing all staff.
C. Certification
I am a representative of my organization, qualified to certify by my signature below, that 1) my
agency has the above standards for documenting personnel expenses in place, which align with the
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards §200.430, and 2) any additional documentation provided to substantiate employee hourly
rates and fringe benefits is accurate and aligns with our agency’s payroll records.
_____________________________________ ____________
Signature Date
________________________________________ ______________________________________
Name Title
Organization
If you have questions, please contact George Reilly, Director of Operations, at (517)
908-3808 or greilly@michiganfitness.org or Emma Gilbert, Operations Program Manager, at (517)
908-3884 or egilbert@michiganfitness.org.
34