HomeMy WebLinkAboutResolutions - 2024.12.12 - 41775
AGENDA ITEM: Amendment #2 to the FY 2024 Children's Village Shelter Care
DEPARTMENT: Public Services - Children's Village
MEETING: Board of Commissioners
DATE: Thursday, December 12, 2024 11:11 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4809
Motion to amend the interlocal agreement between Oakland County and the Michigan Department
of Health and Human Services to decrease the number of contracted beds to 8 and decrease the
number of guaranteed beds to 6 for the period of December 12, 2024 to September 30, 2026;
further, authorize the Chair of the Board of Commissioners to execute the agreement.
ITEM CATEGORY SPONSORED BY
Interlocal Agreement Penny Luebs
INTRODUCTION AND BACKGROUND
Oakland County Children’s Village provides shelter care services for neglected and abused youths.
The Michigan Department of Health and Human Services (MDHHS) requires a contract in order for
Oakland County Children’s Village to receive reimbursement for shelter care services provided to
abused and neglected youths placed in shelter care. The MDHHS has issued an amendment to the
existing contract, effective October 1, 2023, to September 30, 2026, updating the number of
contracted beds from 10 to 8. The MDHHS will continue the per diem rate of $853.72. Corporation
Counsel has reviewed and approved the amendment.
POLICY ANALYSIS
The original interlocal contract was approved on September 14, 2023, via resolution #2023-3270.
Amendment #1 was handled administratively. This request is to amend the contract to decrease the
number of contracted beds from 10 to 8 and decrease the number of guaranteed beds from 8 to 6.
This request does not require a budget amendment.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Heather Calcaterra, Manager Children's Village
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 12/12/2024
AGENDA DEADLINE: 12/12/2024 7:00 PM
ATTACHMENTS
1. Contract
COMMITTEE TRACKING
2024-12-12 Public Health & Safety - Recommend to Board
2024-12-12 Full Board - Adopt
Motioned by: Commissioner Linnie Taylor
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Kristen Nelson, Ajay Raman (3)
Passed
CONTRACT NUMBER:MA230000001090
AMENDMENT NUMBER:2
Between
THE STATE OF MICHIGAN
DEPARTMENT OF HEALTH AND HUMAN SERVICES
And
CONTRACTOR County of Oakland, A Michigan Constitutional Corp.
CONTRACTOR ADDRESS 1200 N Telegraph Rd., Bldg. 34E., Pontiac, MI 48341
CONTRACTOR EMAIL Woodwardd@OakGov.com
STATE CONTACT NAME EMAIL
Contract Administrator Jessica Sweet Sweetj2@Michigan.gov
BGP Analyst Bonnie Fineis fineisb@Michigan.gov
CONTRACT SUMMARY
SERVICE DESCRIPTION Shelter Foster Care (SHFC)
GEOGRAPHIC AREA Statewide
INITIAL EFFECTIVE DATE October 1, 2023 CURRENT EXPIRATION DATE September 30, 2026
CURRENT CONTRACT VALUE $10,000,000.00
CONTRACT TYPE Unit Rate/Per Diem
AMENDMENT DESCRIPTION
OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXPIRATION DATE
N/A
AMENDMENT AMOUNT ESTIMATED AGGREGATE CONTRACT VALUE
$ INCREASE DECREASE $10,000,000.00
NATURE OF CHANGE
Effective December 12, 2024 this amendment will replace Section 2.4 Licensing Requirements
and Number of Children in Care and Schedule B Pricing Matrix to update the number of
contracted beds.
The undersigned have the lawful authority to bind the Contractor and the Michigan Department of Health and Human
Services (MDHHS) to the terms set forth in this Contract.
FOR THE CONTRACTOR:FOR THE STATE:
County of Oakland, A Michigan Constitutional Corp.
MICHIGAN DEPARTMENT OF HEALTH AND HUMAN
SERVICES
Contractor
Signature of Director or Authorized Designee Signature of Director or Authorized Designee
Terri Smith
Director, Purchasing Division
Print Name Print Name
Date Date
PAGE 2 of 4
Rev. 2-23
Contract Number:MA230000001090
Amendment Number:2
STATE OF MICHIGAN
DEPARTMENT OF HEALTH AND HUMAN SERVICES
WHEREAS, the Michigan Department of Health and Human Services (hereinafter referred to
as “MDHHS”) entered into a Contract effective October 1, 2023, with County of Oakland, A
Michigan Constitutional Corp. (hereinafter referred to as “Contractor”), having a mailing
address of 1200 N Telegraph Rd., Bldg. 34E., Pontiac, MI 48341, for the provision of certain
services as set forth therein; and,
WHEREAS, it is mutually desirable to MDHHS and to the Contractor to amend the aforesaid
Contract.
THEREFORE, in consideration of the promises and mutual covenants hereinabove and
hereinafter contained, the parties hereto agree to the following amendment of said Contract.
This amendment will be attached to the Contract, said Contract being hereby reaffirmed and
made a part hereof.
Article I
This amendment will be effective on December 12, 2024.
Article II
The existing Schedule B Pricing Matrix will be deleted and replaced with the attached
Schedule B Pricing Matrix.
Article III
In Section 2. CONTRACTOR RESPONSIBILITIES, Item 2.4 Licensing Requirements and
Number of Children in Care, will be deleted and replaced with:
2.4 Licensing Requirements and Number of Children in Care
The MDHHS Division of Child Welfare Licensing (DCWL) is the licensing agency for
Child Caring Institutions (CCI). A license is issued to a certain person or
organization at a specific location, is non-transferable, and remains the property of
the Department. Therefore, an institution must be established at a specific location.
The Contractor shall ensure that, for the duration of this Contract, it shall maintain a
license for those program areas and services that are provided for in this Contract.
If the Contractor fails to comply with this section, MDHHS may terminate this
Contract for default.
Contract Number:MA230000001090
Amendment Number:2
PAGE 3 of 4
Rev. 10-24
The Contractor is licensed to provide service under this Contract under the following
license number: CE630201059
At no time shall the number of children in care exceed the licensed capacity of the
facility specified in the Contractor’s license. On no day during this Contract period,
shall there be more than eight children in placement for whom MDHHS has the
responsibility to make a State payment. MDHHS does not guarantee any minimum
number of referrals or children in care at any point in time. If the Contractor is able to
admit more than the contracted number of children (but not more than the licensed
capacity), a Bed Capacity Exception must be obtained by the primary
caseworker/agency through DCWL prior to placement.
Contract Number:MA230000001090
Amendment Number:2
PAGE 4 of 4
Rev. 10-24
State of Michigan
Michigan Department of Health and Human Services
SCHEDULE B
PRICING MATRIX
MDHHS must make payments to the Contractor based upon the following rates per
unit of service delivered as identified below:
Unit Title Rate
Guaranteed Beds $853.72 per bed per day
Filled Beds $853.72 per bed per day
Payments must not exceed the amounts allocated as identified below. Payments
made above the allocated amounts identified will require an amendment to the
contract.
Contract Period Contract Amount
Begin date through September 30, 2026 $10,000,000.00
1) Dollar amounts allocated for Guaranteed beds are identified in the annual fiscal
year Delivery Order (DO).
2) The annual fiscal year DO number must be included on all invoices to ensure
prompt payment.
Guaranteed Beds are the number of contracted beds guaranteed for MDHHS use but
which do not result in placement. A monthly invoice must be submitted to MDHHS
which identifies the number of guaranteed beds not filled. Payment for a guaranteed
bed will be made via SIGMA. The number of Guaranteed Beds under this contract are
identified in the table below.
Filled Beds are the number of contracted beds in which a youth is placed. Payment
for a filled bed is made via MiSACWIS/CCWIS.
Service Code 745
Program Name Mandy's Place
Number of Contracted Beds 8
Number of Guaranteed Beds 6
Filled Bed Effective Date 12/12/2024
Guaranteed Bed Effective Date 12/12/2024
Bridges Provider Number 6358407
MiSACWIS/CCWIS Provider Number 10400607