HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 41815DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREASthe Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longerexists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
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‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committee
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FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having voted in favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
David T. Woodward (Aug 13, 2024 12:18 EDT)
Aug 13, 2024
Aug 13, 2024
ADDISON TOWNSHIP BOARD MEETING MINUTES
Monday, June 17, 2024
DRAFT Board Minutes June 17, 2024 1
A meeting of the Township Board was held Monday, June 17, 2024 at the Addison Township
Offices, 1440 Rochester Rd. Leonard, MI 48367. The meeting was called to order at 6:00 p.m.
ROLL CALL: Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Brakefield, Trustee
Gierak, Trustee Geibel and Trustee Frost.
ANNOUNCEMENTS: None
DEPARTMENT REPORTS: Financial Report available at Township Office.
PETITIONS: None
ORDER OF BUSINESS:
Clerk Bennett requested to add to agenda as #6, Resolution adopting the Addison Township Board
Resolution to Adopt Poverty Exemption Income Guidelines and #4a, amend the Assessor Agreement
Employment memorandum and part time Assessor position. Both of these are time sensitive.
AGENDA APPROVAL:
Trustee Brakefield moved to approve the agenda with the changes.
Treasurer Fisher offered support.
Supervisor requested a roll call vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
1. Consent
a. Approval of the May 20, 2024 minutes.
b. Approval of the May 2024 invoices.
c. Approval of MTA dues, legal defense fund and full access web training of $9437.54
from dues and fees.
d. Affirmation of Workers Compensation renewal policy of $18,091from Fire $16,712.45
and GF $1,378.55 insurance accounts.
e. Ameriscan Documents on Demand $600 from dues and fees.
f. DTE conversion to LED streetlights $6,858.43 from Community Projects
101.261.884.000.
g. Resolution authorizing the 2024 L-4029 Millage Rates with the Special Assessment
Districts.
h. Resolution authorizing Oakland County and Addison Township IT Services Interlocal
Agreement.
Trustee Geibel moved to approve the consent agenda.
Trustee Gierak offered support.
Supervisor requested a roll call vote.
ADDISON TOWNSHIP BOARD MEETING MINUTES
Monday, June 17, 2024
DRAFT Board Minutes June 17, 2024 2
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
2. Library proposal to sell the property for $120,000 located across the street parcels #
05-27-256-009 and 05-27-254-007 from Community Projects 101.261.884.000.
Supervisor Pearson: The library has proposed that they will sell the property across the street and
they will use that money for the construction of their library on their new site. If you’ll notice it
does have a little bit of lake frontage. The citizens could use that as a passive park. I’m looking
for a motion to approve the purchase of the property not to exceed $120,000 and authorize the
Supervisor to sign all documents contingent upon approval from legal on all documents and a
budget amendment.
Trustee Gierak moved to approve the purchase, not to exceed $120,000 for the two parcels.
Trustee Brakefield offered support.
Clerk Bennet: I think it’s important that we have legal review all the documents.
Trustee Gierak amended to include legal review.
Trustee Brakefield offered support.
Supervisor requested a roll call vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
3. If above approved, a Budget amendment; increase GF carry over by $120,000
#101.000.699.000 and Community Projects by $120,000 #101.261.884.000.
Supervisor Pearson: We did not budget for this purchase because we didn’t know for sure or have
a price, but now that it is approved to purchase it, we’ll need to move the money over.
Trustee Brakefield moved to approve the Budget amendment; increase GF carry over by
$120,000 #101.000.699.000 and Community Projects by $120,000 #101.261.884.000.
Trustee Frost offered support.
Supervisor requested a roll call vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
ADDISON TOWNSHIP BOARD MEETING MINUTES
Monday, June 17, 2024
DRAFT Board Minutes June 17, 2024 3
Supervisor declared motion passed.
4a. Amend the Assessor Agreement Employment memorandum and part time Assessor
position.
Supervisor Pearson: Last month we had a discussion to hire the assessors. It was disclosed at the
meeting that Olivia was a level 1, but we did not amend the agreement. The motion was to hire
the individual not tied to the levels but to the hourly rate agreement. Olivia is a level I and she’s
attending classes to get her level II and that’s why we have the lower rate of $45. Tina is a level
III and we have her at the higher rate as you see in the contract. I’m looking for a motion to amend
and approve the assessor’s agreement and part time assessor position dated June 17, 2024 with the
pay rates indicated in the agreement and offer these amendments to Tina Papinau as the Township
Assessor and Olivia Hunsucker as the Assistant to the Assessor.
Treasurer Fisher: Is it going to be the Assistant to the Assessor? Because the MCAT that she has
is actually not an assessor certification.
Clerk Bennett: That’s why I have an Assistant to the Assessor. As she progresses that title can
remain unless we change it.
Clerk Bennett moved to amend and approve the Assessor agreement and part time Assessor
position dated June 17, 2024 with the pay rates indicated in the agreement and offer these
amendments to Tina Papineau as the Township Assessor and Olivia Hunsucker as the
Assistant to the Assessor.
Trustee Brakefield offered support.
Trustee Geibel: Did you just combine #4 with your motion or no?
Clerk Bennett: Not yet, amending the position, then Board has to appoint them
Supervisor requested a roll call vote.
Aye: (6) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield
and Trustee Frost.
Nay: (1) Trustee Geibel
Absent: None.
Supervisor declared motion passed.
4. Appoint Tina Papineau as the Assessor and Olivia Hunsucker as Assistant Assessor.
Supervisor Pearson: I need a motion to appoint Tina as the Township Assessor and Olivia as the
Assistant to the Assessor.
Trustee Brakefield moved to approve.
Supervisor Pearson offered support.
Trustee Geibel: I see we have a resume for Tina. Do we have a resume for Olivia?
ADDISON TOWNSHIP BOARD MEETING MINUTES
Monday, June 17, 2024
DRAFT Board Minutes June 17, 2024 4
Clerk Bennett: A resume was not submitted from Olivia.
Supervisor requested a roll call vote.
Aye: (6) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield
and Trustee Frost.
Nay: (1) Trustee Geibel
Absent: None.
Supervisor declared motion passed.
5. Approve the migration of the Township email system Conversion $4,594 and $309
per month with VC3 from computer account. 101.261.980.002
Supervisor Pearson: Our current company is changing all clients to Microsoft as explained in the
letter and the reason is because of cyber security, things are getting tougher and tougher so they’re
beefing up the cyber security. I think it’s best that we proceed with the conversion with the VC3.
Once the agreement ends then we can shop around but as of now they’re going to end their
program. I think we should take their advice and upgrade the whole system. I’m looking for a
motion to approve the migration of the Township email system Conversion of $4,594 and $309
per month with VC3 from computer account. 101.261.980.002.
Trustee Geibel moved to approve (as indicated above).
Trustee Gierak offered support.
Trustee Geibel amended to include the transfer to .gov (in conversion charge).
Trustee Gierak offered support.
Supervisor requested a roll call vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
6. Resolution adopting the Addison Township Board Resolution to Adopt Poverty Exemption
Income Guidelines, Asset Test and Poverty/Hardship Exempt Application.
Supervisor Pearson: We are on to #6 now which is the Resolution adopting the 2024 Addison
Township Board Resolution to Adopt Poverty Exemption Income Guidelines. I think we have a
couple people in our Township who qualify. I’m looking for a motion to adopt the 2024 Addison
Township Board Resolution to Adopt Poverty Exemption Income Guidelines, Asset Test and
Poverty/Hardship Exempt Application.
Trustee Geibel moved to approve.
Treasurer Fisher offered support.
ADDISON TOWNSHIP BOARD MEETING MINUTES
Monday, June 17, 2024
DRAFT Board Minutes June 17, 2024 5
Supervisor requested a roll call vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
Public Forum: None
Addison Township Board Reports:
Trustee Frost reported that No Haz collection was a success.
Clerk Bennett gave an update on Election bills that are in the Senate.
Trustee Gierak reported that Planning Commission had a training session last meeting.
Legal Report/Communications: None
Supervisor Report:
A much needed Porta John was added to the park. Keep in mind that designs for the playground
will be something to address in the future. Some people that may donate money for a pavilion
along the fence.
Thanked everybody for a wonderful park dedication and praised Tom Maliszewski for doing an
excellent job designing the park.
Trustee Brakefield moved to adjourn.
Trustee Geibel offered support.
Supervisor called the vote.
Aye: (7) Supervisor Pearson, Clerk Bennett, Treasurer Fisher, Trustee Gierak, Trustee Brakefield,
Trustee Geibel, and Trustee Frost.
Nay: None.
Absent: None.
Supervisor declared motion passed.
Meeting adjourned at 6:25 p.m.
________________________________
Pauline Bennett, Addison Township Clerk
August 19, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Addison, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution or Board Action number on the confirmation of receipt letter for
filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
Pauline Bennett, Clerk, Township of Addison
Enclosures