HomeMy WebLinkAboutResolutions - 2025.01.23 - 41843
AGENDA ITEM: Extension with Thomson Legal Research for Legal Research Solution
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, January 23, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4845
Motion to approve the attached five-year contract extension with Thomas Legal Research for the
utilization of legal research solution, with an option to cancel after three-years, for an amount not to
exceed $390,300.00.
ITEM CATEGORY SPONSORED BY
Contract Gwen Markham
INTRODUCTION AND BACKGROUND
The Court requests approval to extend the current Thomson Reuters Westlaw Legal Research
(Proflex) contract for five (5) years with an option to cancel after three (3). There is no other vendor
that sells this product as it is owned by Thomson Reuters. Approximately one hundred (100) staff at
the Circuit Court, Probate Court, FOC, and the District Courts use this software for necessary legal
research. We request a sole source exception to the bid process.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/23/2025
AGENDA DEADLINE: 01/23/2025 6:00 PM
ATTACHMENTS
1. Westlaw Contract Exception Single Source
COMMITTEE TRACKING
2025-01-15 Finance - Recommend to Board
2025-01-23 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault,
Linnie Taylor, Robert Smiley (18)
No: None (0)
Abstain: None (0)
Absent: William Miller III (1)
Passed
REV 2017/01/23 cjb
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PURCHASING DIVISION CONTRACT EXCEPTION REPORT
EXCEPTION: SINGLE SOURCE Single source bids or purchases may be necessary when a specific good or service must be procured.
Item or service is recognized in its field as one of a kind.
The manufacturer of the item only sells direct with no distributors.
Item or service is patented or proprietary.
The expense or drawbacks to modify an existing standardized commodity would outweigh the single
source purchase.
DEPARTMENT:
DIVISION MANAGER: PHONE #:
CONTRACT ADMIN: PHONE #:
DOCUMENT #: DURATION OF SERVICES: PURCHASE AMOUNT:
VENDOR NAME:
SERVICES / COMMODITY:
THE ABOVE SECTION WILL HOLD 500 CHARACTERS. ATTACH ADDITIONAL PAGE IF NEEDED
DESCRIPTION OF SERVICE OR PRODUCT: Provided By Using Department
THE ABOVE SECTION WILL HOLD 900 CHARACTERS. ATTACH ADDITIONAL PAGE IF NEEDED
REASON FOR EXCEPTION: Provided By Using Department
THE ABOVE SECTION WILL HOLD 900 CHARACTERS. ATTACH ADDITIONAL PAGE IF NEEDED
I ACKNOWLEDGE THIS EXCEPTION REPORT IS BEING SUBMITTED TO THE FINANCE COMMITTEE DATE
SIGNED BY DIRECTOR OR ELECTED OFFICIAL
PRINT NAME AND TITLE
BUYER:
REPORT
DATE:
REPORT
TITLE:
REV 2011/01/25
Guideline for Submissions
Description of Services or Product:
Your description must contain sufficient details to clearly describe the service or product purchased
without the reader needed to conduct additional research or questions to clarify.
Your description needs to be clear and to the point.
Reason for Exception:
Your reason must convey any unusual or unique circumstances that prevented your department /
division from utilizing established purchasing policies and procedures.
Were there any mandates, restrictions or time table requirements?
Incomplete descriptions or reasons will be returned to the submitting department / division for
additional details.
Department / Division Representative:
A department / division representative is expected to attend the Finance Committee meeting to
answer any questions the committee may have.