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HomeMy WebLinkAboutResolutions - 2025.02.11 - 41871 AGENDA ITEM: Grant Application to the State Court Administrative Office for the FY 2025 - 2026 Status Offender Diversion Program DEPARTMENT: Circuit Court MEETING: Board of Commissioners DATE: Tuesday, February 11, 2025 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2025-4928 Motion to approve the grant application for the State Court Administrative Office for the FY 2025 - 2026 Status Offender Diversion Program in the amount of $114,900. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Circuit Court is applying for a new grant with the State Court Administrative Office (SCAO), with a grant period of April 14, 2025 through September 30, 2026. The total program funding will be provided by the grant in the amount of $114,900. The court intends to use these funds to improve the community-based services for youth and families who would benefit from a diversion program. The $114,900 will be used to pay for a new Oakland Mediation Services program specifically designed for this pilot. The Michigan Task Force on Juvenile Justice Reform (Task Force) issued their final report on July 22, 2022. One of the ten key findings of the Task Force was the Michigan lacks the policy framework and service infrastructure necessary to ensure that youth who are low risk of reoffending are diverted from the juvenile justice system statewide. As a result of this finding, the Task Force unanimously recommended (recommendation #8) that “All youth who commit status offenses shall be referred to a court officer, or another party designated by the local court, pre-petition, to conduct a validated risk screening. Youth screened as low risk are diverted to collaborative community programs or other services that are evidence-based or culturally approved by a Tribe if the youth is American Indian.” The Task Force further recommended “A state funded pilot program to remove status offenses completely from court jurisdiction shall be created in a diverse set of counties. Counties participating in the pilot program will provide services for diverted youth and shall receive technical assistance from the new SCAO Juvenile Justice Services Division.” The FY 2025 Judiciary Budget provides authorization for the Status Offense Diversion Project and tasks SCAO with establishing the grant program for innovative, community-based diversion programs and services that work solely with youth for whom the court receives a complaint, referral, or petition for what is alleged to be a status offense. The purpose of the project is for selected courts to divert those youth towards community-based programs and services and away from formal juvenile court involvement and secure placement. POLICY ANALYSIS The 6th Judicial Circuit Court-Family Division intends to utilize the funds from this grant program to divert status offenders from the formal juvenile court process and secure placements by working with Oakland Mediation Center (OMC) to develop a new innovative grant program for youth who qualify for Community Based Services as a status offender. This program will help to avoid formal court processes by providing community-based services designed to execute appropriate intervention tools as well as training to equip our community’s youth and families to develop improved communication and conflict resolution skills through mediation sessions. These mediation sessions will be held in 1 hour increments for each individual youth to achieve their successful completion of the program. This is a pass-through grant and the original source of funds is through U.S. Department of Justice Title II funding and is subject to any Federal funding issues that may arise in the future. BUDGET AMENDMENT REQUIRED: No Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 2/11/2025 AGENDA DEADLINE: 02/21/2025 7:36 PM ATTACHMENTS 1. Grant Review Sign-Off 2. Application--FY25 Status Offense Diversion Project--FINAL 3. status-offense-pilot-budget-sheet-final COMMITTEE TRACKING 2025-02-04 Public Health & Safety - Recommend to Board 2025-02-11 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor, Robert Smiley (18) No: None (0) Abstain: None (0) Absent: Gwen Markham (1) Passed GRANT REVIEW SIGN-OFF – 6th Circuit Court APP00206 GRANT NAME: SCAO Status Offense Diversion Grant FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Chris Bujak 248-462-4887 STATUS: Application (Greater than $50,000) DATE: 01/31/2025 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign- off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Shannon Lee (01/29/2025) Human Resources: Approved by Human Resources. No position impact. – Heather Mason on behalf of Hailey Matthews (01/29/2025) Risk Management: Approved. No County insurance requirements. – Robert Erlenbeck (01/30/2025) Corporation Counsel: Approved. - Mary Ann Jerge (01/30/2025) Page 1 of 7 State Court Administrative Office Status Offense Diversion Project Grant Program Application FY 2025 & 2026 Type of Grant Application: ☐ New Diversion Program ☐ Expansion of current diversion program (for status offense youth only) Name/Address of Applicant Organization Key Contact(s) for Grant Application Name: Name: Title/Role: Title/Role: Email: Email: Phone: Phone: Insert text here Name: Name: Title/Role: Title/Role: Email: Email: Phone: Phone: Page 2 of 7 SIGMA Account Information All grantees are required to be a registered vendor in the State of Michigan’s SIGMA financial system. You may access the SIGMA Vendor Self Service website at https://sigma.michigan.gov/PRDVSS1X1/Advantage4 If you are currently a registered vendor, please provide your SIGMA vendor ID and Unique Entity Identifier number (UEI). SIGMA Vendor ID: UEI # Grant Agreement - Authorizing Official (required) Please provide the following details for the individual authorized to sign the grant agreement in the event your organization is selected as a grant recipient. The Authorizing Official must be a person who is authorized to enter a binding contract for your organization. Grant Agreement – Reviewing Official (optional) In the event your organization is selected as a grant recipient, the grant agreement document will be sent via the DocuSign system. You may designate one individual as a “reviewer” that will receive the grant agreement for review before it is sent to your organization’s authorizing official for signature. Name: Title/Role: Email: Address: Name: Title/Role: Email: Address: Page 3 of 7 Please respond to all questions on the application as clearly and completely as possible. Provide responses for each question within the corresponding text box. If additional space is needed, please attach any separate documentation. 1. Please tell us about your court and why you are interested in the Status Offense Diversion project opportunity. Insert text here Page 4 of 7 2. Please identify all key project staff who would be working with the Status Offense Diversion project, including their contact information and a brief overview of their role with the project. 3. Grant Proposal. Please provide an overview of how you intend to utilize funds from this grant program to divert status offenders from the formal juvenile court process and secure placement, the number of youths you plan to serve, and the outcomes expected . If youth or families with lived experience will participate in the program as consultants, mentors, or system navigators, please describe their role. Insert text here Page 5 of 7 • Proposals should include a description of the proposed service delivery model, service hours, and the services to be provided. Insert text here Page 6 of 7 4. Community Need. Please provide data to demonstrate the court’s need for a Status Offense Diversion Project grant, including, but not limited to the number of status offense petitions the court receives on average per year, the percentage that it represents of the court’s total delinquency petitions, the number of youths expected to be served through the project, and desired youth and community outcomes. 5. Budget. Applicants must provide grant application budget details by completing the provided 1) Budget Worksheet and 2) Budget Line-Item Narrative. 6. Audit Report. Please provide a copy of your most recent audit report. A certified review of financials may be provided in lieu of an audit report, if unavailable. Insert text here Page 7 of 7 7. Accounting. Please provide a brief description of the accounting system employed by your court and the individuals and/or entities responsible for the accounting process. 8. Other. Provide any other relevant information that you believe the review panel should know when making a determination regarding your application. 9. Letters of Support (optional). Please attach one or more letters of support from a community partner(s). Insert text here Insert text here Grant Application - Budget Worksheet (Required) NOTE: Completion of the separate "Budget Line-Item Narritive" is also required Michigan Supreme Court Status Offense Diversion Project Grant Court/Jurisdication: Budget Contact Person: Email: Budget Category Total Budget: Personnel - Wages/Salaries Personnel - Fringe Benefits Contractual $114,900.00 Supplies Equipment Travel Operating Expenses - Rent Participant Support Costs Total Direct Cost $114,900.00 Modified Total Direct Cost $114,900.00 Indirect Cost Rate*15% Indirect Cost*$17,235.00 Total Cost $132,135.00 Instructions:Please enter your program budget. Bolded fields contain formulas and are not editable.Budget terminology is defined within the budget narrative template. Assistance is available by contacting grants@courts.mi.gov.Please include "Status Offense Diversion"in the subject line to allow for the quickest response. *Indirect Cost Rate Guidance: If an applicant has a federally approved indirect cost rate,or another federally funded grant with indirect costs,they must use that rate. Otherwise,a standard 15%of Modified Total Direct Cost will be applied.An applicant may elect to not charge indirect costs if they wish. If using a federally approved rate,calculate indirect costs by multiplying the indirect rate by the base indicated in the approval letter.If claiming the standard 15%,multiply the Modified Total Direct Cost by .15 to calculate the total indirect cost. Grant Application - Budget Worksheet (Required) NOTE: Completion of the separate "Budget Line-Item Narritive" is also required Michigan Supreme Court Status Offense Diversion Project Grant Instructions:Please enter your program budget. Boldedfields contain formulas and are not editable.Budget terminology is defined within thebudget narrative template. Assistance is available by contacting grants@courts.mi.gov.Please include "Status OffenseDiversion"in the subject line to allow for thequickest response. *IndirectCost Rate Guidance: Ifanapplicant has a federally approved indirect costrate,or another federally funded grant with indirectcosts,they must use that rate. Otherwise,a standard 15%of Modified Total DirectCost will be applied.An applicant may electtonot charge indirect costs if they wish. Ifusingafederally approved rate,calculate indirectcosts by multiplying the indirect rate by thebaseindicated in the approval letter.If claimingthe standard 15%,multiply the Modified TotalDirect Cost by .15 to calculate the total indirectcost.